Back-office admin duties
Recalling patients from registers when required
Providing cover on reception
General correspondence to all patients and service providers
Data entry onto practice systems
Provide general assistance to patients and other visitors whether in person or via the telephone
Work with health care professionals using Signpost Navigation
Deal with all requests, in a confidential, safe, and appropriate manner
Adhere to GDPR legislation at all times
Training:
An apprenticeship allows you to earn a wage, gain valuable work experience and industry specific competence
You will be expected to work towards the (Business Administrator Level 3 qualification), with support from your employer and the Chesterfield College Group
Training schedule has yet to be agreed. Details will be made available at a later date
Training Outcome:Full-time permanent employment for the right person upon successful completion of this apprenticeship.Employer Description:Alvaston Medical Centre, located in Derby, Derbyshire, is a well-established healthcare facility dedicated to providing comprehensive medical services to the community. Our centre offers a range of health services, including online consultations, vaccinations, childhood immunizations, and support for smoking cessation 1. We are committed to delivering high-quality care to all our patients, from children to the elderly.
As a training practice, we support the development of both undergraduate and postgraduate doctors, ensuring the continuous improvement of primary care in the UK 1. Our team is composed of experienced professionals who are passionate about healthcare and dedicated to creating a supportive and collaborative work environment.
Future employees can expect a dynamic and rewarding workplace where their contributions are valued. We offer opportunities for professional growth and development, making Alvaston Medical Centre an ideal place to build a career in healthcare. Join us and be part of a team that is making a positive impact on the community every day.Working Hours :Monday to Friday. Shifts to be confirmed between the hours of 8.00am and 6.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Non judgemental,Patience....Read more...
Respond to issues requiring a good understanding of work-area policies and procedures
Resolves complex problems in a thorough and timely manner; use discretion and know who to go to in order to resolve issues and complete tasks
Take a moderate level of accountability in the delivery of services offered by AMT Lawyers
Analyse and interpret a variety of situations and determine the most appropriate course of action
Responsible for supporting others
Use relevant information from various sources to solve problems that impact own work area
Assist with updating procedures and providing guidance or training to colleagues where appropriate
Ensuring work follows the firm’s professional standards and established procedures (Lexcel standards)
Communicating with Clients/Customers (written & verbally)
Drafting emails/letters
Following & acting on solicitor instructions
Risk management
Adapt to different tasks and suggest improvements to working practices
Staying organised and managing multiple tasks effectively
Training:
Functional Skills
Work Based Learning
Business Administrator Level 3
Training Outcome:Progression onto full-time employment.Employer Description:Our office is based in Blackburn on the historic Wellington Street St Johns. Our team of people consists of highly experienced and respected lawyers who are supported by ambitious and committed paralegals. Our specialists are accredited in their area of legal expertise and we are confident that we can provide all our clients with a quality and effective service. We are especially committed to maintaining excellent client care and seek to provide services of the highest level. We are always looking to improve our standards of service and are committed to ensuring that we provide timely and effective communication to our clients. We are always mindful of any language or other barriers which affect our clients and therefore we are able to provide our services in various languages.Working Hours :Monday - Friday, 9:00am - 5:30pm.Skills: Communication skills,Organisation skills,Multitasking,Committed & Dedicated,Consistent,Punctual,Flexible Worker....Read more...
You will mainly be working from our office in Canvey Island, Essex. You may be required to travel if necessary. We are very mindful of new apprentices and logistics.
Your duties will include:
Assisting in the treatment room to log data and results from the scan
Assisting the sonographer during scans
Some travel between sites is required liaising with the doctors
Vetting reports and confirming all details are correct
Travelling between clinics to support the sonography team
Vetting reports and confirming all details are correct
Using SAGE, Word and Excel
Meeting and greeting patients
Making appointments
Following up referrals
Inputting data onto the bespoke system
Updating records
Customer service and making the patient feel relaxed and comfortable
Training:Level 3 Business Administrator standard:
All training will be carried out within the workplace. You are not required to attend college
You will train towards an advanced level standard
Functional Skills at level 2 if required
The employer will train the candidate on the specific job role
Training Outcome:
An ongoing position may be available for the right apprentice
The chance to be an assistant within the health care sector
Chance to train in first aid and sonography
Employer Description:The Essex Ultrasound and Medical Services clinic is committed to providing a high standard of service. EUMS is at the forefront of pregnancy, and gynaecological scanning.
Other specialties include: Abdominal ultrasound scans to include the liver, gallbladder, pancreas and kidneys, plus thyroid and testicular screening.
The quality of our service is born out of a strong belief in the benefits of ultrasound techniques, underpinned by our commitment to patient welfare.Working Hours :Monday - Friday 9am - 5pm and will include some weekends- TBA by employer to meet business needs.
Please note - Some of the clinics are 8:00am - 6:00pm.
We are very mindful of new apprentices and logistics.Skills: Communication skills,IT skills,Attention to detail,Customer care skills,Team working,Non judgemental,Patience....Read more...
Quality & Compliance Support
Assist in maintaining and updating documented procedures, forms and registers.
Support internal audit preparation and evidence collation.
Maintain training matrices and competency records.
Assist with CAPA (Corrective & Preventive Action) tracking, investigation and follow-up.
Help manage document control, including version updates and distribution.
Assist with environmental and sustainability data collection.
Fleet Management Support
Maintain vehicle records (insurance, servicing, MOT, inspections).
Assist with fleet monitoring.
Support administration of Vehicle allocations, Service bookings and safety recalls.
Technical Support Assistance
Provide administrative and technical assistance to the Technical Support function.
Support engineers with: Basic product research, Standards reference checks, Equipment compatibility checks
Log and track technical queries.
Develop understanding of relevant standards (e.g. fire detection, emergency lighting, access control, CCTV, intruder systems).
Assist in maintaining internal databases and spreadsheets.
Support development and improvement of reporting tools.
Assist with booking of training courses with external providers and creation of internal training programmes.
These duties are not exhaustive, and other tasks will be required from time to time. Full ongoing training will be provided to support the progression of the successful candidate.
It is desirable that applicants have some previous work experience within a technical, engineering or electrical environment.Training:The successful applicant will work towards the Business Administrator Level 3 Apprenticeship Standard.
Applicants should be willing to attend day release 1 day per month at Access Training, Team Valley, Gateshead.Training Outcome:This role is intended to progress over time, in terms of advancement of duties and level of responsibility and would very much suit a candidate who is keen on developing and progressing in their career.Employer Description:Pyrocel Limited has steadily grown into a leading fire and security provider across the Northeast of England with a head office based in Newcastle, and a Yorkshire branch in Leeds, they employ over 70 dedicated staff to ensure customer requirements are satisfied
Our new updated website details the services provided - www.Pyrocel.co.ukWorking Hours :8.30am-5.00pm, Monday to Friday, 37.5 hours per week / 1 hour lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Team working,Initiative....Read more...
Candidate should be a self-motivated individual, able to co-ordinate a number of tasks with the aim of achieving the best results.
The role involves managing internal Sales activity, Order entry and providing customers with delivery updates. The role involves managing internal Sales activity, Order entry and providing customers with delivery updates. The role involves managing internal Sales activity, Order entry and providing customers with delivery updates.
Managing customer order books, drawing up quotations to be sent to the customer and communicating with external and internal customers.
Manage key accounts.
Complete contract reviews for sales orders.
Process and load sales order onto the system.
Manage communication with customers to keep them appraised of delivery status/issues, etc.
Communicating with Production, Engineering and Quality depts to give customer feedback on any issues.
Manage order books via the customer portals or spreadsheet and ensure they are up-to-date.
Work with Engineering to process and respond to sales enquiries.
Build and maintain good relationships with customers.
Training:Level 3 Business Administrator Apprenticeship (Standard).
Skills, knowledge and behaviours.
Day release to attend New City College at either Hackney campus (N1 6HQ) or Ardleigh Green, Hornchuch campus (RM11 2LL).Training Outcome:Possibility of a full-time position upon successful completion of the apprenticeship and depending upon the needs of the company at that time.Employer Description:With over 40 years experience, Xcel Aerospace is a leader in delivering manufacturing excellence within the global aerospace market. Our strong reputation as a world class supplier of manufactured aerospace components supports thousands of flight hours every year.
We support customers to reduce supply chain risk by providing high quality components and assembly parts, on time, in full and at competitive prices. We support our customer to perform and grow and together we deliver excellence.Working Hours :Monday - Thursday 8.00am - 5.00pm (with 30 minute lunch break)
Friday 8.00am - 1.00pmSkills: Excellent organization skills,Able to multitask,Excellent communication skills,Good team working skills,Excellent IT skills,Able to use Microsoft Office,Excellent customer service,Good attention to detail,Flexible approach....Read more...
Provide general administrative support to the Governance and Administration Teams
Assist with routine governance tasks, such as ensuring documents are kept up to date and stored correctly
Support the logging and basic tracking of incident reports under supervision
Help with the coordination of audits and quality improvement activities, including gathering information and completing simple assigned audits
Assist with preparing agendas and taking notes for meetings, with guidance
Help maintain policies, procedures, and standard operating documents as directed
Support colleagues in monitoring compliance with healthcare standards (e.g., CQC)
Assist with collecting and organising data needed for reports on performance, patient safety, and quality
Communicate with clinical and non‑clinical staff to gather information when required
Support the administration of patient feedback processes, including surveys and basic tracking
Handle confidential information appropriately, following training and guidance
Assist with updating risk registers and recording follow‑up actions as directed
Carry out general office duties such as booking patients, managing correspondence, filing, and answering queries
Participate in training and complete apprenticeship tasks in line with learning objectives
Training:
Training will take place within the workplace
With virtual reviews and workshops from the apprenticeship provider
Training Outcome:
Upon completion of the apprenticeship we would like to employee a governance administrator
Employer Description:Newmedica is one of the leading providers of NHS-funded ophthalmology services in England.
Our Purpose is to make a differenceOur Vision is a society where everyone can get access to free or affordable world class treatment for advanced eye conditions without any unnecessary delay or worryOur Mission is to revolutionise the care and treatment for patients facing the prospect of sight loss by creating a new national network of specialist eye clinics that have a seamless link with all optometrists and GPs
We provide services for NHS ICBs, NHS Trusts and Foundation Trusts, and other providers of NHS funded services. We deliver over 125,000 patient interactions annually, including outpatient appointments, diagnostic testing and eye surgery. Our services are delivered through a variety of models including Managed Services and Ophthalmology Joint Venture (OJV) Partnerships.Working Hours :Monday - Friday, 08:30 - 17:00.
May need to work a weekend on occasion.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Initiative....Read more...
You would be expected to work to a high standard, with increasing initiative and manage your priorities in order to successfully meet deadlines. The role holder will be undertaking, or be anticipating undertaking, a Level 3 Diploma in Business Administration and if required English and maths GCSE via Cambridge Regional College. The role holder will gain practical administration experience and a nationally recognised qualification.
Coordinate HR processes:
Carry out HR administrative processes including recruitment and new starter processes, using university HR systems
Assist the Recruitment process by scheduling interviews, notifying successful and unsuccessful candidates and requesting candidate references
Facilitate new starter processes by conducting HR inductions for new staff
Support Departmental Teams:
Support the Safety Team with duties including assisting with office assessments, being a fire warden, and record keeping
Support the Reception Team, welcoming employees, students and visitors in a friendly way
Assist the Accounts Team
Provide backup for the Stores area; receive goods, review and approve supplier invoices, partake in stock take
Provide General Administrative Support:
Provide backup for the Stores area; receive goods, review and approve supplier invoices, partake in stock take
Maintain accurate records, keeping staff and student files organised
Be involved in supporting any events, outreach activities and communications within the department
Training:Business Administrator Level 3.Training Outcome:Upon completion of the apprenticeship, the individual will be able to perform to high standard/level which will allow an easy entry into administrative roles in the Further Education/Higher Education sectors. Business administration, as well as a career in Human Resources are undoubtedly career paths that the individual completing the apprenticeship can also explore.Employer Description:Our multidisciplinary department houses expertise in science, engineering and mathematics fields, with an overarching drive to deliver real impact in the areas of sustainability and healthcare.Our undergraduate and postgraduate courses, as well as our research programmes and Centre for Doctoral Training, develop fundamental understanding of molecular processes and systems, equipping students with the skills to tackle global issues, such as climate change, accessible medical care, and sustainable manufacturing.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.Working Hours :Monday to Friday, working hours TBCSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Logical,Team working,Non judgemental,Patience....Read more...
The role will provide experience in the following areas:
Use of IT systems such as Microsoft and Google.
Stakeholder management.
Maintaining documentation in line with GDPR and ISO requirements.
Business communication techniques such as reports, emails, and in-person and virtual meetings.
Peer-to-peer shadowing of projects and operations.
Undertaking key learning modules as provided by Iron Mountain, such as a code of ethics.
Project Management Office:
Work within the PMO and support Project Managers with stakeholder meetings via minute taking and document management.
Learn about PMO templates such as risks, issues and decisions and support maintaining their relevance.
Exposure to customer reports and support Business Analysts with gathering data essential to report production.
Organisation of core programme tracking spreadsheets which monitor time, cost and quality of projects.
Gain understanding of the project lifecycle within the PMO (initiation to closure).
Operational Delivery (3 - 6 months)
Work with record administrators and team leaders to understand records retention schedules.
Checking records to determine what process needs to be followed – such as priage, scanning and quality checks.
Decision-making on records being either retained, shredded or considered by the client for corrective action.
Learn about operational processes such as warehouse logistics and deliveries of records.
Support material orders such as stationery.
Training:Business Administrator, Level 3.
Fortnightly attendance at Riverside College, Widnes.Training Outcome:After the first 6 months within Iron Mountain, understanding the business, the apprentice will be able to liaise with their mentors to identify what aspects of the business they would like to focus on for the remaining year of their apprenticeship. There may be the opportunity to apply for employment with this company at the end of the Apprenticeship, if suitable vacancies arise.Employer Description:With over 240,000 customers in 61 countries, Iron Mountain is trusted by the world's leading organisations.
This role will focus on Iron Mountain’s contract with the Nuclear Decommissioning Authority.Working Hours :Monday - Friday 07.30 - 15.30Skills: Communication skills,Attention to detail,Team working,English language skills,Basic financial acumen,Follow written instructions,Follow verbal instructions,Willing to learn and grow,Able to work independently,Professional conduct,Adheres to confidentiality,Follow site procedures,Understand health and safety....Read more...
PROJECT MANAGER / PROJECT COORDINATOR CREWE – MONDAY TO FRIDAY UP TO £35,000 + PROGRESSION + GREAT CULTUREGet Recruited are recruiting on behalf of an innovative and rapidly growing organisation who deliver high-security, high-profile global projects across critical infrastructure, government, and commercial sectors.They are looking for a Project Administrator / Project Coordinator to join their Projects & Delivery team. This is an exceptional opportunity for someone early in their career who is passionate about customer service, exceptionally organised, and keen to build a long-term career in project management.You’ll support the full lifecycle of complex international projects, ensuring seamless delivery, outstanding client communication, and precise coordination throughout. This is perfect for someone with a meticulous approach, a proactive attitude, and a desire to grow within a values-led, fast-paced environment.This is a great opportunity for someone from a Customer Service, Project Manager, Project Coordinator, Project Assistant, Customer Service Manager, Operations Coordinator, PMO Assistant or similar role who is eager to take the next step.THE ROLE:
Supporting the planning, scheduling and coordination of international project timelines and deliverables
Maintaining accurate project documentation, trackers, reports and internal systems
Preparing project briefs, client updates and internal communications
Liaising with internal teams to ensure alignment on key milestones
Monitoring progress against KPIs and flagging any risks or delays
Assisting with supplier coordination and global logistics planning
Delivering timely, professional communication to clients and stakeholders
Ensuring all written communication meets the organisation's standards
Supporting the Project Manager during client meetings, taking minutes and tracking actions
Using project management tools and software to track tasks, timelines and dependencies
Contributing to continuous improvement initiatives across project workflows
Ensuring full compliance with internal procedures and external regulations
THE PERSON:
Strong organisational and time-management skills
Excellent attention to detail and a methodical approach
Confident communicator with strong written and verbal skills
A proactive learner with a desire to develop within project management
Comfortable managing multiple tasks and deadlines
Proficient in Microsoft Office (Excel, Outlook, Teams, Word)
Experience using project management tools such as Monday.com or Asana is beneficial
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
PROJECT MANAGER CREWE – MONDAY TO FRIDAY UP TO £35,000 + PROGRESSION + GREAT CULTUREGet Recruited are recruiting on behalf of an innovative and rapidly growing organisation who deliver high-security, high-profile global projects across critical infrastructure, government, and commercial sectors.They are looking for a Project Administrator / Project Coordinator to join their Projects & Delivery team. This is an exceptional opportunity for someone early in their career who is passionate about customer service, exceptionally organised, and keen to build a long-term career in project management.You’ll support the full lifecycle of complex international projects, ensuring seamless delivery, outstanding client communication, and precise coordination throughout. This is perfect for someone with a meticulous approach, a proactive attitude, and a desire to grow within a values-led, fast-paced environment.This is a great opportunity for someone from a Customer Service, Project Manager, Project Coordinator, Project Assistant, Customer Service Manager, Operations Coordinator, PMO Assistant or similar role who is eager to take the next step.THE ROLE:
Supporting the planning, scheduling and coordination of international project timelines and deliverables
Maintaining accurate project documentation, trackers, reports and internal systems
Preparing project briefs, client updates and internal communications
Liaising with internal teams to ensure alignment on key milestones
Monitoring progress against KPIs and flagging any risks or delays
Assisting with supplier coordination and global logistics planning
Delivering timely, professional communication to clients and stakeholders
Ensuring all written communication meets the organisation's standards
Supporting the Project Manager during client meetings, taking minutes and tracking actions
Using project management tools and software to track tasks, timelines and dependencies
Contributing to continuous improvement initiatives across project workflows
Ensuring full compliance with internal procedures and external regulations
THE PERSON:
Strong organisational and time-management skills
Excellent attention to detail and a methodical approach
Confident communicator with strong written and verbal skills
A proactive learner with a desire to develop within project management
Comfortable managing multiple tasks and deadlines
Proficient in Microsoft Office (Excel, Outlook, Teams, Word)
Experience using project management tools such as Monday.com or Asana is beneficial
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
PROJECT ADMINISTRATOT / PROJECT COORDINATOR CREWE – MONDAY TO FRIDAY UP TO £35,000 + PROGRESSION + GREAT CULTUREGet Recruited are recruiting on behalf of an innovative and rapidly growing organisation who deliver high-security, high-profile global projects across critical infrastructure, government, and commercial sectors.They are looking for a Project Administrator / Project Coordinator to join their Projects & Delivery team. This is an exceptional opportunity for someone early in their career who is passionate about customer service, exceptionally organised, and keen to build a long-term career in project management.You’ll support the full lifecycle of complex international projects, ensuring seamless delivery, outstanding client communication, and precise coordination throughout. This is perfect for someone with a meticulous approach, a proactive attitude, and a desire to grow within a values-led, fast-paced environment.This is a great opportunity for someone from a Customer Service, Project Manager, Project Coordinator, Project Assistant, Customer Service Manager, Operations Coordinator, PMO Assistant or similar role who is eager to take the next step.THE ROLE:
Supporting the planning, scheduling and coordination of international project timelines and deliverables
Maintaining accurate project documentation, trackers, reports and internal systems
Preparing project briefs, client updates and internal communications
Liaising with internal teams to ensure alignment on key milestones
Monitoring progress against KPIs and flagging any risks or delays
Assisting with supplier coordination and global logistics planning
Delivering timely, professional communication to clients and stakeholders
Ensuring all written communication meets the organisation's standards
Supporting the Project Manager during client meetings, taking minutes and tracking actions
Using project management tools and software to track tasks, timelines and dependencies
Contributing to continuous improvement initiatives across project workflows
Ensuring full compliance with internal procedures and external regulations
THE PERSON:
Strong organisational and time-management skills
Excellent attention to detail and a methodical approach
Confident communicator with strong written and verbal skills
A proactive learner with a desire to develop within project management
Comfortable managing multiple tasks and deadlines
Proficient in Microsoft Office (Excel, Outlook, Teams, Word)
Experience using project management tools such as Monday.com or Asana is beneficial
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
An opportunity has arisen for a Service Advisor to join a well-established commercial vehicle dealership, delivering high-quality maintenance and repair solutions.
As a Service Advisor, you will act as the main liaison between customers and the workshop, ensuring service is managed efficiently and customers remain informed throughout the process.
This full-time permanent role offers basic salary range of £28,000 - £32,000 plus bonus of up to £4,000 (OTE £36,000).
You will be responsible for
* Acting as the primary point of contact for customers throughout the service journey
* Preparing jobs thoroughly to ensure vehicle concerns and service requirements are recorded accurately
* Advising customers of any outstanding recalls and arranging the necessary work
* Confirming the repair category such as retail, fleet or warranty before work begins
* Providing regular updates on vehicle progress while it is in the workshop
* Preparing costings for completed work and producing accurate invoices
* Processing walk-in bookings and managing service appointments
* Monitoring expected completion times and informing customers of any delays
* Maintaining accurate vehicle service histories and documentation
* Ensuring invoices and related records are stored correctly
* Ordering parts once approval for work has been received
What we are looking for
* Previously worked as a Service Advisor, Service Adviser, Service Receptionist, Service Administrator or in a similar role.
* Background in a customer service role.
* Proven experience in an automotive service environment, ideally HGV or light commercial vehicles.
* High level of attention to detail and accuracy when handling service documentation
* Strong problem-solving ability and practical technical awareness
* Working knowledge of Microsoft Office, including intermediate Excel skills
* Ability to analyse information such as workshop data and costing details
* Fluent written and spoken English
Shifts:
* Weekly Hours: 44.5 hours
* Weekdays (Monday - Friday):* 7:00 AM - 4:00 PM
* 8:00 AM - 5:00 PM
* 9:00 AM - 6:00 PM
* Saturday: Every 3rd Saturday, 8:00 AM - 12:00 PM
What's on offer
* Competitive Salary
* 30 days annual leave including bank holidays.
* Additional leave based on service milestones.
* Employer pension scheme and various employee benefits.
* Personal accident cover
* Free Class IV MOT
* Mental Health Support
* Corporate uniform provided.
* Paternity pay - receive full pay for 2 weeks
* EV salary sacrifice scheme
* Cycle-to-work options
* Onsite Parking
* Earn a £1,500 Referral Bonus
* Paid Saturday shifts at enhanced rates.
* Multi-manufacturer training programmes and career development opportunities.
* Working within a supportive, family-oriented organisation.
This is an excellent opportunity for a Service Advisor to join a respected organisation and develop your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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The role is strictly non-operational in terms of care delivery and is designed to:
Support workers and management with general administrative functions
Maintain organised, audit-ready records
Assist in service coordination and internal communication
Uphold strict confidentiality boundaries in line with safeguarding and data protection requirements
7. Key Responsibilities
7.1 General Administration
Provide day-to-day admin support to the service
Manage shared inboxes and route queries appropriately
Maintain accurate filing systems (digital and physical where applicable)
Prepare standard documentation, letters, and templates
7.2 Operational Support (Non-Care)
Assist with scheduling:
Staff meetings
Training sessions
Property visits (non-support related)
Update internal trackers (e.g. occupancy logs, maintenance logs, contact records)
Support onboarding documentation for new staff (non-confidential elements)
7.3 Compliance & Record Keeping (Non-Sensitive)
Maintain administrative records required for:
Audits
Inspections
Internal reporting
Ensure documents are:
Correctly named
Version controlled
Stored in the correct locations
Flag missing or incomplete documentation to management
7.4 Property & Facilities Coordination
Assist with Logging and tracking maintenance issues raised by staff
Liaise with property / maintenance teams for updates
Maintain records of:
Repairs logged
Contractor attendance
Completion status
7.5 Communication Support
Act as a central admin point between:
Support staff
Management
Office functions
Draft internal communications (as directed)
Ensure timely distribution of non-sensitive information
7.6 Learning & Development
Complete Business Administration apprenticeship qualification
Actively engage in:
Training sessions
Internal learning opportunities
Performance reviews
8. Key Deliverables / Outputs
Accurate and up-to-date administrative records
Well-maintained trackers and logs
Timely coordination of meetings and communications
·Audit-ready documentation (non-confidential)
Efficient handling of internal admin requests
9. Person Specification
Essential
Strong organisational skills and attention to detail
Good written and verbal communication
Basic IT skills (Word, Excel, Outlook)
Ability to follow processes and instructions
Professional and confidential approach to work
Desirable
Interest in housing, social care, or public sector services
Previous admin or office-based experience (not essential)
Understanding of safeguarding principles (basic awareness only)
10. Behavioural Expectations
Professional and reliable
Respectful of confidentiality and boundaries
Willingness to learn and take direction
Proactive but within defined role limits
Strong work ethic and accountability
Training:
Waltham Forest College - 707 Forest Road, Walthamstow, London, E17 4JB
1 day per week
On-site in college
Training Outcome:Administrator/ Service Admin support.Employer Description:Elliot Leigh TLC was founded in June 2016, following the success of Elliot Leigh Guaranteed Rents, which has been helping landlords, tenants and local authorities for 20 years.
Now working with more than 50 local authorities throughout London and Southeast, the TLC division was founded to provide semi-independent housing and support for children and young people aged 16 to 25
Our team have extensive knowledge and experience of supporting young people in any aspect of life. We are proud to be able to support each individual to overcome challenges they may be facing, outside of just needing somewhere to stay.Working Hours :Monday to Friday, 9.00am to 5.00pm, shifts, may work evenings and weekends.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
Job Description:
Core-Asset Consulting is working with a leading UK wealth management firm to recruit a Financial Services Administrator to join their Financial Planning and SIPP teams.
This role supports the delivery of high-quality client service through accurate and timely processing. You will manage a range of administrative tasks while ensuring compliance with procedures and regulatory requirements.
This is an excellent opportunity for someone looking to develop a career in financial services!
Essential Skills/Experience:
Minimum of 5 GCSEs (or equivalent), including Maths and English
Good working knowledge of Microsoft Office
Experience working within a professional environment
Strong organisational and time management skills
High level of accuracy and attention to detail
Ability to prioritise workload and meet deadlines
Strong written and verbal communication skills
Core Responsibilities:
Support a variety of administrative tasks within the Financial Planning and SIPP teams.
Support the preparation of management information, including key performance and risk indicators, ensuring accuracy and timely delivery.
Actively contribute to team practices and continuous improvement initiatives.
Assist in enhancing processes to improve efficiency and deliver a high-quality client experience.
Participate in User Acceptance Testing (UAT) for new and updated systems
Maintain accurate and up-to-date team procedures and documentation.
Identify, escalate, and support the resolution of any compliance or regulatory matters.
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter, and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16441
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes.
By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM
....Read more...
AV Operations Coordinator - This is a new role working alongside / with the Operations Team to help develop and manage the operations of a specialised AV Systems Integrator.
The position will suit someone that is working within the AV industry and comes with some technical understanding of AV and the steps taken in making AV install projects come in on time on budget. You will need to be highly organised and absolute WHIZZ with paperwork, as well as getting up to speed on the companies in house procedures / processes, whilst also having the ability to liaise with AV engineers as well as the wider AV engineering Team. This is an office based role based in London. Service and time management are an integral part of the role and will see you working to the highest standards. If this role is off interest then please send me your full AV CV ASAP
AV A-V A/V AUDIOVISUAL AUDIO-VISUAL AUDIO/VISUAL INSTALLATION INTEGRATION CEDIA CUSTOM CI CRESTON LUTRON COORDINATOR CO-ORDINATOR ADMIN ADMINISTRATOR LONDON
OPS OPERATION SERVICE CEDIA HOME-AUTOMATION HOME-CINEMA LIGHT SOUND
YOU MUST BE LIVING IN THE UK AND ALLOWED TO WORK HERE LEGALLY AND SHOW A CLEARLY DEFINED SKILL SET WITHIN THE CV....Read more...
Ensure that all documentation is saved in client files appropriately
Oversee the letter of authority process
Learning the requirements of pre-meeting preparation and post meeting follow up within specific timescales, including accurately updating client files on Salesforce CRM
Progress applications with product providers, advisers, clients, and other third parties to ensure that each case completes in a timely manner
Answering incoming telephone calls, dealing confidently and effectively with clients, product providers and third parties with professional and effective communication skills
Meeting and greeting clients and visitors to the Practice
Liaison with SJP Admin Centres, providing information required to complete transactions within specific timescales
Knowledge and experience:
Desire to progress within the financial services sector
Willingness to learn all relevant regulation and legislation
Experience of client management systems such as Salesforce
Working towards completion of apprenticeship
Skills and behaviours:
Excellent face-to-face and telephone client interaction skills and ability to build rapport swiftly
Excellent written communication skills
Broad experience of Microsoft Office (Outlook, Word, PowerPoint, Excel)
Good organisation skills
Strong attention to detail
Manages time effectively with the ability to multi-task
Keeps calm when faced with conflicting demands and handles these effectively
Demonstrates a positive attitude at all times
Works well on own tasks as well as on shared goals as part of a team
Open to change with a creative approach to problem solving
Required Competencies:
Quality Focus: Takes personal responsibility for the quality and timeliness of work and achieves results with minimal supervision. Stays focused on tasks despite distractions and interruptions
Teamwork: Promotes cooperation and commitment within a team to achieve goals and deliverables
Communicating Effectively: Understands and learns from what others say and conveys ideas and facts using language the audience will best understand
Planning and Organising: Manages own time, priorities, and resources to achieve goals
Developing Self: Demonstrates an ongoing commitment to learning and self-improvement
Training:
Business Administrator Level 3
Day realease training will take place at Burnley College
Training Outcome:On successful completion of the apprenticeship, there is potential for full-time employment.Employer Description:For those wishing to secure their future, Think Wealth is a provider of high-quality financial advice. We combine personal attention with a straight-talking, down-to-earth approach to remove complexities whether looking after your personal finances or your business needs.
We listen. We understand. And we advise. We are transparent and always evolving, adapting to your immediate needs, helping you make smarter, more informed financial decisions which in turn helps you to make better life decisions.Working Hours :Monday - Friday 9am - 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Logical,Team working,Patience,Self-Development....Read more...
As our new apprentice, your duties will be varied and interesting. You’ll receive on and off the job learning and development, and will gain an insight into the day to day operations of busy transport office.
You’ll provide support with transport operations, planning and coordination, compliance documents and customer and supplier communication. Duties will include but are not limited to:
Transport Operations Support:
Assisting with day-to-day transport administration
Supporting load scheduling and movement tracking
Liaising with drivers, subcontractors, and internal staff
Updating job records, load sheets, and movement logs
Planning & Coordination:
Assisting with route planning and basic feasibility checks
Supporting permit and escort coordination processes
Exposure to abnormal load requirements and constraints
Maintaining planning trackers and job status sheets
Compliance & Documentation:
Filing and maintaining transport and compliance records
Supporting permit applications and movement paperwork
Assisting with audit preparation and document control
Understanding operator licence, FORS, and DVSA requirements
Customer & Supplier Communication:
Drafting basic emails to clients and suppliers
Handling routine enquiries under supervision
Updating customers on movement status where appropriate
Developing professional communication standards
Training:All delivery for this apprenticeship will take place within your place of work. A dedicated Vocational Trainer will visit on average once every 4 weeks, to establish a personal learning and development plan, outlining a schedule of training activities and business objectives.
You will have a named workplace mentor, regular one-to-one checkins, clear task ownership and feedback, support with off-the-job training and coursework and exposure to wider business operations.Training Outcome:This apprenticeship programme provides a fantastic opportunity for apprentices to build a strong foundation of on and off-the-job learning. With strong growth ambitions, we offer an environment where your skills are valued, and your career can thrive. You’ll be working in a culture that encourages development, promotes wellbeing, and values teamwork.
After completion of this apprenticeship, we will support your progression to the role of Transport Administrator, Junior Planner and eventually Operations Coordinator.Employer Description:Westdijk Transport UK Ltd is part of the respected Westdijk Group, a family-run business with over 50 years of experience in exceptional and heavy transport across Europe, Scandinavia and the UK. Known for delivering complex and specialist transport solutions, the company works with customers to move abnormal and heavy loads safely, efficiently and on time. With modern equipment, expert planning and a strong reputation for reliability, Westdijk offers apprentices the opportunity to learn within a professional, supportive and fast-paced environment. Joining the team means becoming part of a company that values teamwork, innovation and practical experience while developing the next generation of transport and logistics professionals.Working Hours :Normal working hours are 08.30– 17.30 Monday to Friday, with a 30-minute lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Professional communication,Time management,Task prioritisation,Logistics commercial awareness,UK transport compliance....Read more...
What you will learn:
How to work within 4 distinct areas; including Community Engagement, Event Support, Communication and Promotion Administration, and General Duties.
Key Responsibilities:
Community Engagement
Assist with liaising between the Town Council, residents, community groups and partner organisations.
Assist with community research by compiling data.
Help with the coordination and delivery of community initiatives
Assist in the administration of community forums.
Provide administrative assistance for community funding programmes.
Event Support
Assist with the planning and delivery of the events programme.
Assist with the event logistics including set up and stewarding.
Assist with event health and safety documentation.
Communications and Promotion
Assist with day-to-day administrative tasks including telephone answering, email correspondence, maintaining databases and undertaking surveys.
Contribute to website, newsletter and social media content.
Assist with producing promotional materials.
Assist with press and media activities.
Administration and General Duties
Help gather feedback and statistics for monitoring and evaluation
Assist with researching funding or sponsorship opportunities.
Maintain accurate records and audit-ready documentation.
Support the coordination of volunteers.
Assist with purchase orders, quotation and budget updates.
Provide administrative support for projects as required.
To undertake relevant training and development opportunities.
To comply with the Town Council’s policies at all times, including Health and Safety, Equal Opportunities, Data Protection and Safeguarding.
Apply consistently the principles of Equal Opportunities and promote the council’s values and behaviours in all aspects of work.
Undertake any other duties commensurate with the grade and nature of the role.
To help with digital communications.
Who you will be:
Someone who enjoys learning and getting involved in a wide range of activities.
Someone who uses their own initiative and can work independently as well as part of a team to form creative projects.
Someone confident enough to identify straightforward issues and will seek guidance when needed to ensure appropriate action is taken.
Someone who works collaboratively as part of a team and supports colleagues when required.
Training:
Business Administrator Level 3 Apprenticeship
On the job training and mentoring with experienced colleagues
Training Outcome:The apprentice will be offered personal development training during their apprenticeship but there is no offer of a permanent role unless one becomes available.Employer Description:Littlehampton Town Council is the parish authority for the Town of Littlehampton, West Sussex, including Wick and Toddington which has a population of approximately 30,000. The Council provides a wide range of facilities and represents the interests of the town whilst working in partnership with other agencies and groupsWorking Hours :Monday to Friday, 8.30am - 5.30pm, with one hour unpaid for lunch.
Some evenings and weekends will be required, subject to scheduled events.Skills: It Literate,MS Office,Strong communication skills,Willingness to learn,Flexible,Punctual,Reliable,Attention to detail,Adherence to policies,Good time management,Multi-tasker,Calm and Patient,Follows procedure,Completes tasks on time,Professional,Personable....Read more...
The Business Operations Administrator Apprentice will provide effective administrative and operational support to the stylus team and will contribute to the smooth running of day-to-day business operations.
Provide day-to-day administrative support to the stylus CEO and executive team, including diary management, meeting coordination, and scheduling activities.
Input, maintain, and update data from customers across internal systems and databases, e.g. Google Drive & Hubspot.
Act as an additional point of contact for external suppliers, e.g., event suppliers
Support effective communication across the team and with external stakeholders e.g. contributing to customer newsletter content
Assist with administrative aspects of finance processes, e.g. purchase orders and invoices.
Support operational projects where required e.g. external events and seminars.
Support the planning and coordination of administrative workflows and tasks.
Assist with project activity, including documentation, tracking actions, and reporting progress.
Identify opportunities to improve administrative processes and office efficiency.
Work in line with organisational policies, procedures, and relevant legislation.
Support compliance with data protection, GDPR, and information security requirements.
Maintain high standards of accuracy, professionalism, and attention to detail.
Training:Apprenticeship Details - 16 months expected duration to complete, working towards your Level 3 Business Administration Qualification. (All learning is delivered online/ remote).
Training Provider: LMP Education (rated 1st best UK training provider).Training Outcome:Completion of the level 3 qualification and potentially a full-time role. Employer Description:Stylus was founded by former teachers and education technologists with a clear mission: to make reliable, teacher-quality AI marking accessible to every school — no matter its level of technology. Unlike most AI tools, stylus works seamlessly with paper as the primary interface. Teachers simply print resources, students complete their work, and stylus handles the rest — delivering accurate, curriculum-aligned marking and actionable feedback without requiring 1:1 device access.
At the heart of Stylus is rigour. Student work is transcribed through a multi-layered AI process that captures handwriting with better-than-human accuracy. Each response is assessed against nearly 100 teacher-authored criteria, rigorously validated to match or exceed human marker consistency. This ensures reliable, objective results at scale — without teacher oversight.
Data privacy is built in. All student work is anonymised before processing, and no student content is ever used to train AI models. Teachers receive class-level reports, confidence scores, and suggested interventions, while students get targeted, teacher-quality feedback and clear next steps.
Endorsed by the UK Department for Education and already transforming marking in schools nationwide, stylus combines innovative AI, deep classroom expertise, and robust quality assurance to save teachers time, protect student data, and raise educational standards everywhere.Working Hours :Monday - Friday, 9.00am - 6.00pm. 40 hours (1 hour lunch break).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Team working....Read more...
Main Duties:
Provide professional and polite telephone support, acting as second-line call cover
Record accurate messages and ensure timely follow-up with clients
Manage call-back slots and support client query resolution
Assist with diary management, including checking travel times and appointment spacing
Support efficient routing and scheduling of veterinary visits
Handle incoming and outgoing post
Scan and process documentation, including certificates and export paperwork
Support with vetting certificates and ensure accurate record-keeping
Complete weekly pager tests
Monitor shared communication channels (email inboxes, WhatsApp groups, internal systems) to ensure smooth information flow
Assist with internal vet tech duties when required
Support laboratory workflow and liaise with colleagues to maintain efficiency
Assist the pharmacy administrator with medication and stock-related administration
Process payments, invoices and insurance documentation
Maintain organised, accurate and confidential client and patient records
Keep the office environment tidy and professional
Uphold company policies, confidentiality standards and professional conduct at all times
Training:
Study towards a relevant qualification, Level 3 Business Administration Diploma
On-the-job training and mentoring from experienced professionals
Regular review meetings to track progress and development
Training Outcome:Potential full-time employment within the practice for the right candidate upon successful completion of the apprenticeship, with opportunities to develop further within veterinary administration or practice management.Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday, Tuesday and Thursday 8am - 5pm, Wednesday and Friday 8:30am - 5:30pm including a 1-hour break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
As a Digital Support Technician Apprentice, you will:
Help staff, learners, and employers with technical queries (logging in, online platforms, emails, system issues)
Support onboarding of new learners and employers onto apprenticeship systems
Set up user accounts and maintain digital records across management systems (ILR/CRM/LMS/VLE)
Assist with troubleshooting hardware and software issuesSupport online learning platforms (Teams, Zoom, e-portfolio systems, etc.)
Help keep digital systems updated and working smoothly
Provide friendly customer service by phone, email, and online chat
Assist with maintaining equipment, devices, and simple network tasks
Produce basic user guides or instructions to help people use systems more easily
Escalate technical problems to senior team members when needed
Training:Your training will be delivered through a mix of workplace learning and structured teaching sessions by the training provider. You will learn on the job every day while being supported by experienced colleagues, and you will also have regular training sessions provided by your apprenticeship training partner.
Training will be delivered through a combination of:
On-the-job learning at our main office: London E1 5HZ
Hybrid teaching sessions once per week with your training provider
Monthly progress reviews with your coach and line manager
Self-directed study time built into your weekly schedule
Practical assessments and projects based on real work tasks
Training Outcome:Once the apprentice successfully completes the Level 3 Digital Support Technician apprenticeship, they can progress into a variety of digital and support-focused roles such as:
Digital Support Technician / IT Support Technician:
Providing day-to-day support for learners, employers, and staff
Learner Onboarding Coordinator:
Supporting digital platforms, enrolment systems, and user access
MIS / Data Administrator:
Managing learner records, ILR data, and compliance systems
E-Learning Support Specialist:
Supporting virtual learning platforms, resources, and online classrooms
Helpdesk or Service Desk Analyst:
Responding to tickets and troubleshooting issues for staff and learners
Employer Description:London Vesta College (LVC) is a specialist IT and digital training provider based in East London. As a government-approved apprenticeship provider, LVC delivers high-quality digital apprenticeships, and sector-focused skills bootcamps supported by qualified IT tutors. The college has a strong reputation, with Ofsted rating its apprenticeship provision as Good and the organisation reporting excellent employer satisfaction and a 100% apprentice pass rate. Employers choose LVC for its efficient recruitment and training support, while learners benefit from small class sizes, personalised coaching, and strong progression opportunities into digital careers—backed by more than a decade of experience in the digital education sector.Working Hours :Monday - Friday, between 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
Fortuna Healthcare was established just over 30 years ago in 1995 and remains an independent family-run distributor of medical products and chemist sundry lines to the UK independent pharmacy market. It is now the wholesale arm of Fortuna Group (London) Ltd, a successful healthcare services company based in Enfield, London.
The company has an exciting new opportunity to work in a QA/Regulatory role in which the successful applicant would form part of a very friendly and highly ambitious team within a fast moving and dynamic small business environment. A competitive salary together with a generous benefits package is available to the successful applicant.
JOB SPECIFICATION:Job Title: QA & REGULATORY ADMINISTRATORReporting to: DIRECTORLocation: FORTUNA HEALTHCARE: UNITS 3-4 CROWN ROAD, NORTHGATE BUSINESS CENTRE, ENFIELD, LONDON EN1 1TGStart Date: April 2026Hours: 8.30am – 5.30pm > MONDAY – FRIDAY **Part-time role to be consideredSalary: Basic Salary £30K / Annual Bonus / Benefits Package This is a new role based at the company’s head office and consists of the day-to-day involvement in the Quality Assurance and Regulatory activities of the business. The successful applicant would work in close co-ordination with the Management team and would incorporate the following key areas of responsibility:JOB DESCRIPTION:Quality Assurance (QA): Supervision of the company’s Quality Management System (QMS)Documentation Management: Supervision of the company’s documentation, records and Standard Operating Procedures (SOPs) that are essential for regulatory dossiersCompliance Monitoring: Supervision of changes in regulations to ensure that internal processes remain compliant with external requirements e.g. ISO standards/MHRA guidelines etcAudit Support: Assistance in preparing for and conducting internal and external audits which is a key part of the regulatory affairs functionProduct Compliance: Regulatory supervision of the company’s full range of products in respect of ongoing legislation with particular reference to UK MDR 2002 & EU MDR 2017/745Medical Consultancy: Development of the company’s sale of medical consultancy services to both UK and non-UK companies with particular reference to UK-RP & EU-AR servicesJOB SKILLS SET:
Applicants should be self-motivated, able to think strategically and identify ways of adapting to an evolving healthcare landscapeApplicants should be articulate with strong interpersonal and analytical skills for dealing with customers / suppliers / colleaguesApplicants should possess excellent administration and IT skills are desirable
If you feel that you would be successful in this role then please attach your CV, together with a covering letter with details of your current and expected package.DISABILITY CONFIDENT: Please note that Fortuna Healthcare is committed to the employment, retention and development of employees with disabilities of any kind. Applications from all individuals are welcome.DIVERSITY COMMITMENT: As part of our company’s ongoing efforts to reflect our diverse customer base we at Fortuna Healthcare are actively seeking to hire candidates from all backgrounds.....Read more...
Meet and greet visitors to the company in a friendly, courteous and professional manner, ensuring they are directed to their correct destination
Answer all incoming telephone calls in a professional manner, direct calls to the correct destination
Take messages when appropriate and ensure they are delivered without delay
Open appropriate incoming mail and distribute all mail to relevant departments each morning
Distribute all internal post to correct departments without delay, prepare outgoing mail each day
Ensure all required stationary is ordered on the 25th of each month including other items e.g. – toilet rolls, hand towels, tea, coffee, milk etc.
Ensure all relevant letters pertaining to learners are sent out on the day requested e.g. – attendance, open days, disciplinary, moving on and general information
Ensure that positive progression paperwork is chased up and forwarded to the F/L senior administrator on the day that it is received and the learner file updated accordingly
Prepare learner start dates and accompanying learner start letters
Contact learner placement to confirm weekly attendance and update
Ensure all non-attendance is chased up and contact logs updated by 10:00am every day
Ensure session registers are ready on a daily basis for each tutor
Ensure the bursary payment spread sheet is sent to the accounts department at the end of each week
Ensure all new starts are accurately inputted onto the PICs system
Ensure all review dates and attendance are inputted onto the PICs system for each student
Ensure all audits are carried out on learner files within the required timeframe and appropriate staff informed as to any anomalies that require correction
To ensure that all learners, staff and visitors have signed in and records are filed away at the end of each day
Undertake general copying, typing and filing duties
To ensure that a sufficient stock of stationery is kept on site and that staff sign for any items taken out of the stationery cupboard
Prepare induction packs for the Study Programme as instructed, ensuring that timescales are met
Co-ordination of room booking system at the Willenhall centre
Maintain supply of Study Programme documentation
Training:
Functional Skills Level 2 maths and English if required
Business Administration Level 3
No day release is required all training is completed on the job
Training Outcome:
A chance for a full-time position if business needs allow
Employer Description:Nova was established as a Private Training Provider in September 1992 and celebrated its 25th anniversary in 2017. We are part of the recruitment agency Staff Select Ltd. Over the years Nova has operated a number of youth and adult training programmes and also delivered employer led programmes and qualifications such as NVQ's and Apprenticeships.
Our Head Office has always remained in Willenhall Town Centre (within Walsall Local Authority). Historically we have delivered training programmes across all four Black Country Local Authorities. In 2001 we opened our first centre outside the Black Country, setting up a motor vehicle workshop in Telford.Working Hours :Monday to Friday, 8.30am - 4.30pm, 30 mins lunch.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Administrative skills....Read more...
The main purpose of an Operations Administrator is to keep Ubico’s daily operations running smoothly, efficiently, and in alignment with internal processes, policies and business goals.
It’s a role that sits at the heart of operational support, managing the administrative tasks that keep business operations functioning.
Provide administrative support, such as word processing, record keeping, personnel records, filing, archiving and the sorting of mail
Enter data into appropriate information technology systems
Process customer enquiries, complaints and requests for service received via post, email, telephone or personal contact from the shareholders
Process and check monthly weighbridge data reports and resolve any anomalies, enter the data into the relevant database for statutory waste data flow returns
Calculating and processing working hours and overtime in line with company policies for a payment
Additional Benefits:
Exclusive Discounts - Save on shopping, dining, travel and more with Unity Rewards
24/7 Support - Free, confidential helpline for you and your family
Health & Wellbeing - Free eye tests (role-dependent), flu jabs, and wellbeing resources
Workplace Comforts - Free PPE, tea & coffee, and on-site parking
Training:Duration:
15 months practical training period, plus 3 months for End Point Assessment
Delivery model:
Work-based training with your employer
10 days professional training at college
Regular meetings with your training coordinator to monitor progress and well-being
Approximately 12 on-site or/and Teams assessment visits per year
Level 2 Functional Skills in maths or English (7 days at college per subject, if required)
Apprentices will need to complete a minimum of 348 hours of off-the-job training during their apprenticeship
Qualifications included:
Level 2 Functional Skills in English or maths (if required)
Level 3 Business Administration Apprenticeship
End Point Assessment:
Knowledge test
Portfolio based interview
Project/improvement presentation
Training Outcome:Work in leading local waste industry and build a career in Ubico.Employer Description:We're a friendly and ambitious company with a big responsibility. We help keep the spaces and places where people live, work and visit clean, green and tidy. Our work impacts the lives of everyone in the communities we serve, so it's important that we always deliver quality and get it right the first time
We are responsible for delivering environmental services in Gloucestershire and West Oxfordshire.
We collect rubbish and recycling from over a quarter of a million households, we clean streets and buildings, we maintain the beautiful parks and green spaces, and we manage household recycling centres.
At some of our sites we also maintain our own fleet of vehicles. As a dynamic group of people, we each have our own unique skills that help us deliver excellent services to our communities.
Our values are at the heart of everything we do. We’re proud of our strong work ethic and are looking for enthusiastic, dedicated individuals who share our commitment to making a positive difference.Working Hours :Monday to Friday (8.00am - 4.00pm)
Start time flexible between 7.30am and 8.30amSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Number skills,Ability to work accurately,Handling data and documents,Willingness to learn,Microsoft Office....Read more...
Develop and maintain effective electronic project delivery plans using project planning tools such as Microsoft Project.
Maintain a clear understanding of project status by:
Communicating regularly with Project Managers
Attending project review meetings, workshops, and briefings
Liaising with project stakeholders
Administer project information and records, including:
Project schedules
Budgets and cost tracking information
Performance and progress reports
Project communications and documentation
Prepare and issue routine project correspondence to customers and stakeholders in a professional manner
Arrange, facilitate, and support project meetings, including:
Scheduling and coordinating logistics
Taking accurate minutes
Recording actions, decisions, and key discussion points
Supporting workshops and site visits.
Additional Responsibilities:
Provide administrative support to other areas of the business where appropriate, particularly when:
Project workload allows additional capacity
Tasks align with apprenticeship learning objectives
Work is approved by the Project Managers
Skills and Attributes:
Strong organisational and time management skills
Good written and verbal communication skills
Attention to detail and accuracy
Willingness to learn and develop new skills
Good working knowledge of Microsoft Office (Word, Excel, Outlook)
Ability to work both independently and as part of a team
Development Opportunities This apprenticeship will provide:
Practical experience in project administration
Exposure to business operations and stakeholder management
Opportunities to develop professional communication and organisational skills
Support toward achieving a recognised Business Administration qualification
Suitable candidates are advised that this role will require you to complete and pass Disclosure and Barring Service (DBS) checks and further National Security Vetting checks (NSV). Successful Candidates will be advised of the security vetting requirements, subject to any job offer under certain conditions. Must be over 18 (for security clearance). Must be a UK citizen only. We reserve the right to close this vacancy early if we receive a sufficient number of applications. Therefore, we encourage early submission.Training:Level 3 Business Administrator Apprenticeship Standard https://www.instituteforapprenticeships.org/apprenticeship-standards/st0070-v1-0 BPC Grow for Apprentices programmeTraining Outcome:Progression depending on individual's career aspirations but we can support additional qualifications and apprenticeships.Employer Description:NORCO Composites & GRP is a leading manufacturer of large composite structures and GRP mouldings. With sites located in Holton Heath and Winfrith, NORCO provide a complete composites manufacturing service from design & engineering to parts manufacturing and final assembly. Our customers include top names such as BAE, Rolls Royce, Airbus, Sunseeker, and Siemens.
Our mission is to continue to grow our portfolio of clients with a focus on sectors such as Marine Defence, Aerospace, and Unmanned Aerial Vehicles. We strive to be at the forefront of the composites manufacturing industry, using the latest technologies and techniques to manufacture high-quality and sustainable products for our customers.
Operating since 1985, we have built a strong team culture that promotes growth, development, and innovation. We value our employees by offering financial recognition within a strong and growing business
Working Hours :Monday to Friday 8am to 5pm (including college time)Skills: Administrative skills,Communication skills,Initiative,IT skills,Organisation skills,Patience,Problem solving skills,Team working....Read more...
