Business Administrator Apprentice

Primary Responsibility:

Refresh and maintenance of a new SharePoint site for holding Employee Personal Files Issue and processing of basic security clearance paperwork to New Starters. Liaising with the BAE Systems security team and employees on completion and reporting to line managers on progress Upload New Starters and removal of leavers on mandatory training portal and reporting to line managers on progress Encouraging employees on completion of the above which links to completion of employee Trial periods Right to work checks Upload New Starters, removal leavers and changes of Levels on Healthcare Cash Plan Portal Support with meeting minutes in HR disciplinary and grievance process and other SLT meetings as required Response to Reference Requests (job related) Support to employee events (volunteering days etc.)

Back up responsibility:

Secretarial and administrative support to the Senior Leadership Team including managing diaries, travel booking, expenses Ensuring office is fully stocked with necessary supplies, including beverages, stationery, and other essentials Manage relationships with suppliers and negotiate contracts as needed Point of contact for visitors and Manage visitors booking system Answer phones, handle inquiries professionally, and ensure messages are relayed promptly and accurately Ensure staff notice boards are kept up to date Organise and coordinate office events including bi-weekly lunch bookings

Training:

Business Administrator Level 3.

Training Outcome:

Full-time employment upon completion of the apprenticeship.

Employer Description:
Malloy Aeronautics Limited specializes in the development of heavy lift unmanned air vehicles (UAVs) for both civilian and military uses. Located southwest of Maidenhead at White Waltham Airfield, operations are notable for their focus on in-house design and manufacturing. This vertical integration means we control the production of most aircraft components on-site, enhancing our ability to innovate and maintain exacting standards across all stages of development.

Working Hours :
Every other Friday off (non-contractual arrangement which is affected by Bank Holidays). Exact working days and hours TBC

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Logical