We are looking for a Spare Parts Coordinator to join the team and play a crucial role in supporting customers across the UK & Ireland with spare parts for equipment. This is a fantastic opportunity for someone with strong administrative and coordination skills who enjoys problem solving and delivering excellent customer service.
Key responsibilities for the Spare Parts Coordinator
Acting as the first point of contact for customers requesting spare parts via phone and email
Processing orders, invoices, and credit notes with accuracy and efficiency
Managing stock levels, keeping accurate records, maintaining system updates
Overseeing supplier orders, tracking backorders, and ensuring timely deliveries
Coordinating imports, liaising with suppliers and hauliers to ensure smooth shipments
Supporting the service and finance teams with administrative tasks
Experience, skills, and attributes for the Spare Parts Coordinator
Experience of working in a busy or fast paced office
Strong IT skills, confident using Microsoft Office (Word, Excel, Outlook)
Accuracy in order processing, stock management, and documentation
Confident communicator and clear written communication
Highly organised & methodical, able to juggle tasks and prioritise effectively
A positive, proactive, individual able to collaborate across departments
What’s in for you?
A starting salary of £30,000 which is reviewed after 6 months, 25 days holiday plus bank holidays, healthcare, sick pay and more.
This is a fully on-site role Monday – Friday 8:30 – 5pm
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Supply Chain Planner
Are you a highly organised and detail-oriented individual with a passion for supply chain management?
We are looking for a dynamic and proactive Supply Chain Planner / Supply Chain Coordinator to join our procurement team at our head office.
Reporting directly to the Group Supply Chain Manager, you will play a pivotal role in managing inventory, processing orders, and supporting both financial and administrative functions within the supply chain function.
As Supply Chain Planner / Supply Chain Coordinator you will be joining a collaborative, vibrant company environment where your skills and ideas can make a direct impact. You’ll be part of a forward-thinking team that values innovation and continuous improvement.
Ideally Located – Shrewsbury, Telford, Wem, Church Stretton, Newport, Market Drayton
Salary – £35K basic salary + Pension + 40hrs per week Mon to Fri + Employee Assistant Program + Free On-Site Parking
The Role:
Maintain key supplier communication, manage and track orders.
Oversee supplier data, ensuring accuracy in the ERP system.
Provide financial support, including reviewing invoices, processing warranty claims etc.
Assist with inventory management.
Assist with the preparation of purchasing reports.
Efficient demand planning and inventory control.
Ensure timely order processing and tracking.
Maintain accurate supplier and item master data in the ERP system.
Ensure accurate processing of invoices and order confirmations.
Ideally have a minimum 2 years of experience in a similar supply chain/planner role.
Be proficient with ERP and MRP systems.
Strong knowledge of Microsoft Office, especially Excel.
Ability to analyse data, spot trends, and make informed decisions.
Ability to manage changing priorities and environments.
The next Step:
To apply for this Supply Chain Planner / Supply Chain Coordinator role please send your CV to Robert Cox at Glen Callum Associates Ltd at or call 07398 204832.
JOB REF: 4203RC – Supply Chain Planner....Read more...
To provide care in accordance with best practice and legislative requirements, reflecting policies and procedures and agreed standards under the direction of the Senior Carer/Care Coordinator
To support and enable Service Users to maintain skills and personal interests while delivering person-centred care unique to each individual
To maintain skills at a current level and undertake such training and development as required, from time-to-time, to maintain and progress knowledge
Ensure that Service Users are at the heart of care delivery and their wishes and preferences are taken into consideration to enhance their wellbeing
To contribute to the efficient running of the service
Ensure care plans and other information about how to support Service Users are followed
Be responsible for informing the Senior Carer/Care Coordinator of any changes in the needs of Service Users
Be responsible for informing the Senior Carer/Care Coordinator of any concerns they may have in relation to Service Users
Be responsible for promoting and safeguarding the welfare of those individuals they support
Develop effective working relationships with other employees within the service
Work in cooperation with members of the multidisciplinary teams to maximise opportunities for service users
If desired by the service user, maintain and develop relationships with their family, friends and other people important in their life
Training:Business Administrator Level 3.
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.Training Outcome:On completion of apprenticeship, opportunity of a permanent position.Employer Description:5 Care Services is a specialist domiciliary care provider covering Walsall, Staffordshire and the surrounding areas. We offer a range of care services to vulnerable adults and children within their own homes to promote and encourage independence.Working Hours :Monday to Friday shifts between 9am - 5pm (37 hours) - Alternative weekend working will be requiredSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
We are working exclusively with a leading Repairs and Maintenance business based in Wrotham
Due to ongoing growth, they are currently seeking a Business Support Coordinator to join their team on a full-time permanent basis.
The Business Support Coordinator will support the administration of management and operational systems and be expected to provide high-quality internal support and customer service, as well as carry out day-to-day administrative tasks to a high standard.
Responsibilities will include:
• Oversee the administration of the Group Works Tracker and Subcontractor database
• Maintain the information contained in the Group CAFM system.
• Support Project Managers with the production of quotes, placing Subcontractor Orders, purchasing, and ensuring all necessary access permits are obtained.
The ideal candidate will be able to demonstrate:
● Excellent administrative, organisational, and resource management skills.
● Hands-on experience with service delivery-focused software.
● Excellent written and oral communication skills
● Excellent IT skills
● Experience in managing a diverse workload with multiple work streams
● A good team player with a high level of interpersonal skills
Benefits include 25 days holiday plus bank holidays, with an additional day at 3 years, another at 5 years, another at 10 years and 2 more at 15 years, pension scheme and healthcare.
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...
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We are working exclusively with a leading Repairs and Maintenance business based in Wrotham
Due to ongoing growth, they are currently seeking a Business Support Coordinator to join their team on a full-time permanent basis.
The Business Support Coordinator will support the administration of management and operational systems and be expected to provide high-quality internal support and customer service, as well as carry out day-to-day administrative tasks to a high standard.
Responsibilities will include:
• Oversee the administration of the Group Works Tracker and Subcontractor database
• Maintain the information contained in the Group CAFM system.
• Support Project Managers with the production of quotes, placing Subcontractor Orders, purchasing, and ensuring all necessary access permits are obtained.
The ideal candidate will be able to demonstrate:
● Excellent administrative, organisational, and resource management skills.
● Hands-on experience with service delivery-focused software.
● Excellent written and oral communication skills
● Excellent IT skills
● Experience in managing a diverse workload with multiple work streams
● A good team player with a high level of interpersonal skills
Benefits include 25 days holiday plus bank holidays, with an additional day at 3 years, another at 5 years, another at 10 years and 2 more at 15 years, pension scheme and healthcare.
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...
....Read more...
Events Coordinator and AdministratorJob Type: Part Time, PermanentLocation: NorwichWorking Hours: 25 hours per weekSalary: circa £26,000 (pro rata)Benefits
Inclusive values-based environmentCompetitive remuneration packageWorkplace pension schemeGenerous 28 days annual leave entitlement plus statutory holidaysOpportunities for hybrid working
Development opportunities and more
MensCraft is the leading organisation in East Anglia with an exclusive focus on men’s health and wellbeing. Founded in 2010, we set-up the Norwich Men’s Shed – one of the UK’s first.By 2020 we’d changed from a Community Interest Company (CIC) to a Charitable Incorporated Organisation (CIO).We’ve expanded from a handful of volunteers to a team working across the region, a central management team, based in Norwich, supported by a Board of Trustees.Our funding derives from local and national trusts, local health and statutory organisations and private donations. The Role – Events Coordinator and Administrator: We are recruiting for an Events Coordinator and Administrator with experience of working in the charity sector to join the team. The Events Coordinator and Administrator role requires an adaptable person with strong organisational and administrative skills who will maintain an efficient service in an informal and friendly environment. The right candidate will also deal, in a sensitive and sympathetic, way with a variety of enquiries and requests for support, either orally or in writing.We are looking for someone with at least three years relevant or transferable experience. The candidate must possess a strong working knowledge of the common computer packages and I.T. A strong organised approach is essential, as is the ability to communicate clearly and calmly with people at all levels. The post requires strict adherence to confidentiality. Core Responsibilities – Events Coordinator and Administrator:
Support the organisation and teams to develop event concepts, themes, and objectives in collaboration with stakeholdersHandling registrations, ticket sales, and communication with attendees before, during, and after the event.Ensuring that all events comply with relevant laws, regulations, and safety standards.Prepare and manage budgets, ensuring cost-effectiveness and adherence to financial constraints.Research and secure venues, negotiate terms, and ensure the venue meets event requirements.Identify and liaise with performers, associates, staff, volunteers and suppliers (caterers, etc.) to ensure quality service delivery.Oversee all logistical aspects, including travel, catering, equipment, and accommodation.Assist the Communications Manager in promoting events through various channels, including social media, email, and print.Coordinate event setup and ensure all activities run according to plan.Collect feedback, analyse the success of the event, and prepare reports for future improvements.
Additional Responsibilities:
Checking and forwarding messages coming into the info@ email address; dealing with inbound post; checking phone messages.Liaison with suppliers over matters relating to building management, upkeep and utilities.To maintain bookings, records and calendar.Manage suppliers and ensure high quality value for money services.Help with enquiries and direct incoming calls and correspondence.Work closely with the Development Manager, Service Managers, Service Support Coordinator, Finance Officer and Board of Trustees to ensure the smooth running of services and the organisation.When relevant, attend a range of service / team meetings, take and circulate minutes.
Person Specification – Events Coordinator and Administrator:Experience & Skills:
Proven experience in comparable event planning or coordination.Able to support and assist staff in delivering quality services.Be able to manage variable office functions including a CRMS.Previously provided a supporting function in managing enquiries and assessment of presenting issues.Has managed services information in relation to contractual reporting and compliance.Experience of project / office administration.Report writing skills.Strong organisational skills.Qualifications in event management or a related field would be advantageous.
Personal Qualities:
Personable: to be friendly, positive, confident and able to talk and relate to a variety of people, including men facing life’s challenges in need of support.Clear: to be clear and firm with your own professional boundaries and those of the people MensCraft engages with.Integrity: to demonstrate high standards of integrity, honesty and fairness to help to deliver an excellent service.Adaptable: to shape your personal vision and working practices to contribute to positive outcomes for men who engage with MensCraft.Service focused: to respond to internal and external stakeholders in a timely and appropriate manner and maintain the required level of quality service.Social values: to respect values that are compatible with the not-for-profit business model.
Please send your CV and a separate covering letter addressed to Tim Allard tim@menscraft.org.uk outlining your credentials, relevant experience, and interest in working for MensCraft.Deadline: 9am, 3rd March 2025Please put ‘Events Coordinator and Administrator application’ in the subject.....Read more...
As Senior Administrator / Executive Support Coordinator you will be joining a busy and thriving team, with the purpose of delivering administrative support across four key areas of the business: Executive team, HR team, ISO and Health and Safety. You will be working with utmost confidentiality as you will be handling sensitive information, and you will be working autonomously in delivering Executive level administrative support across the business. This position is a full time, permanent position, working for our client on the outskirts of Stratford upon Avon. The role is hybrid (1-2 days in the office) and there are lots of excellent benefits offered too.
As Senior Administrator / Executive Support Coordinator, you be responsible for:
Executive/HR Support
Managing and coordinating calendars for the Executive Team, including scheduling meetings, appointments, and travel arrangements as needed
Preparing and distributing agendas and relevant documentation for internal and external meetings
Acting as a point of contact between the Executive Team and stakeholders, ensuring timely communication and follow-up
Organising and managing confidential files, documents, and records
Assisting in preparing presentations, reports, and other executive materials
Collaborating with HR and Talent Acquisition teams to understand recruitment needs and priorities
Coordinating and scheduling interviews, ensuring a positive candidate experience during peak periods
Supporting onboarding activities for new hires, ensuring a seamless transition into the organisation
Systems and Process Admin
Maintaining and updating Health & Safety (H&S) and ISO policies, procedures, and documentation to ensure compliance with legal, organisational, and certification requirements
Organising H&S training sessions, drills, and awareness campaigns for staff to promote a safe working environment
Conducting routine inspections and audits to identify and mitigate risks in collaboration with relevant departments, ensuring compliance with H&S and ISO standards (e.g. ISO 9001; 14001; 27001 and 45001)
Monitoring H&S incidents, investigations, and corrective actions in line with company procedures
Scheduling and coordinating internal and external audits, ensuring organisational readiness and compliance with ISO standards
Collaborating with department heads to address non-conformities, implement corrective actions, and drive continuous improvement
Monitoring and reporting on key performance indicators (KPIs) related to H&S and ISO compliance and quality management
Working with the facilities team to ensure all compliance documentation, such as permits, waste transfer notes, and insurances, is valid and in place
Serving as the primary point of contact for H&S and ISO-related queries, providing support during regulatory audits or inspections
As Senior Administrator/Executive Support Coordinator, you must be/have:
Strong administrative background in a multi-faceted role
Some exposure to providing executive-level support
Desire to learn and develop a knowledge of H&S regulations and ISO standards (e.g., ISO 9001, ISO 14001)
Proven experience as a Personal Assistant - preferred
Experience in coordinating audits and maintaining compliance-related documents
Familiarity with recruitment processes and candidate management systems is highly desirable
What’s in it for you?
Very flexible hybrid working
Annual discretionary bonus up to 10%
25 days holiday with option to buy sell holiday
Long service awards
Critical illness, Life assurance & disability income protection
Option to join Private medical insurance
Option to join subsidised gym membership
Option to join Bike to work scheme
Wellbeing App access to discounts platform
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Using University IT systems, enter data to relevant databases, ensuring information is checked for errors against source data
Provide basic administration support such as filing, filling envelopes, mailing out, photocopying, scanning forms and being aware of sensitive and confidential data
Co-operate with and provide basic support to colleagues to contribute towards work objectives
Prioritise daily work to ensure essential work is completed in time and to appropriate standards
Liaise with visitors and colleagues to receive and pass on information in a courteous manner
Make basic decisions regarding work order and daily requirements
Undertake internal training as required
Co-operate with and provide basic support to colleagues to contribute towards work objectives
Training:
Level 3 Business Administrator Apprenticeship Standard
South Gloucestershire and Stroud College (SGS) https://www.sgscol.ac.uk/
University training
Training Outcome:
Office Manager
Human Resources Specialist
Data Entry Clerk
Marketing Coordinator
Receptionist
Project Coordinator
Employer Description:The University offers a wide range of courses across its six faculties, including Arts, Engineering, Health Sciences, Life Sciences, Science, Social Sciences and Law. It is renowned for its research excellence, focusing on interdisciplinary research that addresses some of the world's most pressing challenges. The University is committed to supporting our staff in achieving a healthy work-life balance. A good work-life balance benefits your health and wellbeing, which also helps you be more productive and satisfied at work.Working Hours :Monday - Friday, 9.00am - 5.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working,Initiative....Read more...
General
Respond to absence notifications daily and monitor sickness patterns
Keep HR Hub up to date and accurate of employee absence
Send the weekly Pro Bono email to provide Associates with Pro Bono & CSR opportunities
Pay invoices through Chrome River when required
Assist Senior HR Coordinator with the organisation of various wellbeing events
Assist the Senior HR Coordinator with work experience administration
Respond to Employment and Rental reference requests;Draft of contractual change letters (i.e. probation pass/extension, change to hours, change to job title)
Assist with conducting various audits for members of the HR team
Support with multiple ad-hoc reporting requests (i.e. headcount reports)
Payroll and Benefits
Support and assist the Senior HR Operations Manager, Europe and Senior HR Coordinator with the monthly payroll process as required
Assist with benefit administration including gym, healthcare, pensions, season ticket loans and private medical appointments Policy
Support with updating policies on the intranet as directed
Skills and abilities:
Excellent accuracy and attention to detail
Strong technical skills such as Microsoft Word, Excel and Office
Strong administration and organisation skills
Excellent interpersonal skills (written and oral)
Ability to follow process and workflows
Good teamwork skills
Proactive, a self-starter who works well without close supervision
Ability to remain calm under pressure
Professional in both appearance and conduct
Note: This position description is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firm’s right to assign or reassign duties and responsibilities to this job at any time.Training:Apprenticeship coursework will take place at work during working hours at times to be agreed with the Apprentice's line manager upon joining. Training Outcome:Completion of this Apprenticeship may lead to a permanent role within the HR team, however this is not guaranteed and will be subject to the Firm’s business requirements at the relevant time. Employer Description:Fried Frank's 750 lawyers are located in the key financial and government centers of New York, Washington, DC, London, Frankfurt and Brussels. We proudly serve many of the world’s leading corporations, investment funds and financial institutions.Working Hours :Monday to Friday - 9.30am - 5.30pmSkills: IT skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Team working,Interpersonal skills,Process and Workflow skills,Professionalism,Proactive - self starter....Read more...
My client is seeking a proactive and highly organised Facilities Coordinator to support a high-end, corporate environment where excellence, professionalism, and attention to detail are paramount. Ensuring seamless office operations and exceptional workplace experiences. This role blends administrative expertise with facilities management, making it ideal for a dynamic and resourceful professional.Requirements:
Proven experience in facilities coordination, office management, or administrative support within a corporate setting.Strong organisational skills with the ability to multitask and prioritise effectively.Excellent communication and interpersonal skills to liaise with internal teams, vendors, and stakeholders.A proactive, problem-solving mindset with keen attention to detail and a commitment to high service standards.
Responsibilities:
Oversee daily facilities operations, ensuring a well-maintained and efficient workplace.Coordinate vendor management, office supplies, and service contracts to uphold premium standards.Support administrative functions, including meeting room coordination, reporting, and documentation.Act as the key point of contact for facilities-related queries, ensuring swift resolution of issues.
Fore more info on this one, please send your CV to Joe at COREcruitment dot com....Read more...
An exciting opportunity has arisen for a Technical Administrator to join a well-established waste management and energy production company. This role offers excellent benefits and a salary range of £26,000 - £28,000.
As a Technical Administrator, you will report to Plant Manager and be responsible for providing technical and administrative support to senior management, ensuring smooth operations across procurement, accounting, compliance, and general administration.
You will be responsible for:
? Liaising with finance, procurement, and payroll departments as required.
? Handling invoice queries and ensuring timely processing.
? Managing service contracts and coordinating permit and licence renewals.
? Supporting compliance reporting for environmental regulations and tracking waste collections.
? Maintaining accurate records and documentation within internal systems.
? Ensuring health, safety, and environmental policies are adhered to.
? Contributing to ISO certification processes and monthly management reports.
? Overseeing PPE and stationery inventory.
What we are looking for:
? Previously worked as a Technical Administrator, Engineering Administrator, Operations Administrator, Operations Coordinator, Plant Administrator, Office Administrator, Administrative Assistant or in a similar role.
? Strong administrative background.
? Skilled in procurement processes, including purchase order management.
? Excellent organisational skills and attention to detail.
? Ability to manage multiple tasks and work efficiently within a team.
Apply now for this exceptional Technical Administratoropportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more infor....Read more...
An opportunity has arisen for a Business Development Executive / Sales Administrator to join a software company, specialising in next-generation asset tracking systems. This is a fully remote role offering excellent benefits and a salary Up to £30,000.
As a Business Development Executive / Sales Administrator, you will support sales, marketing, and administrative functions, driving business growth and ensuring smooth customer engagement.
You will be responsible for:
? Conducting product demonstrations and guiding prospects through the sales process.
? Managing the sales pipeline, maintaining CRM records, and handling sales administration tasks.
? Preparing quotes, invoices, and other sales-related documentation.
? Engaging with existing customers to identify upselling and cross-selling opportunities.
? Responding to customer inquiries via email, phone, and live chat, ensuring excellent customer service.
? Assisting in marketing activities, including content creation and campaign support.
? Handling general administrative tasks and supporting cross-functional teams.
What we are looking for:
? Previously worked as Sales Executive, Business Development Executive, Sales Administrator, Sales and Marketing Executive, Account Executive, IT sales Executive, Software sales Executive, Sales Coordinator or a similar role.
? Background in demonstrating products online.
? Understanding of CRM tools and sales administration processes.
? Ideally have experience with platforms such as HubSpot, QuickBooks, Trello, and Slack.
What's on offer:
? Competitive salary
? A collaborative and forward-thinking work environment
? The opportunity to work with global clients on exciting projects
? Career progression and professional development support
Apply now for this exciting opportunity for a Business Development Executive to join a growing organisation and make a real impact!
Important Information: We endeavour to process your personal data in....Read more...
An exciting opportunity has arisen for a Technical Administrator to join a well-established waste management and energy production company. This role offers excellent benefits and a salary range of £26,000 - £28,000.
As a Technical Administrator, you will report to Plant Manager and be responsible for providing technical and administrative support to senior management, ensuring smooth operations across procurement, accounting, compliance, and general administration.
You will be responsible for:
* Liaising with finance, procurement, and payroll departments as required.
* Handling invoice queries and ensuring timely processing.
* Managing service contracts and coordinating permit and licence renewals.
* Supporting compliance reporting for environmental regulations and tracking waste collections.
* Maintaining accurate records and documentation within internal systems.
* Ensuring health, safety, and environmental policies are adhered to.
* Contributing to ISO certification processes and monthly management reports.
* Overseeing PPE and stationery inventory.
What we are looking for:
* Previously worked as a Technical Administrator, Engineering Administrator, Operations Administrator, Operations Coordinator, Plant Administrator, Office Administrator, Administrative Assistant or in a similar role.
* Strong administrative background.
* Skilled in procurement processes, including purchase order management.
* Excellent organisational skills and attention to detail.
* Ability to manage multiple tasks and work efficiently within a team.
Apply now for this exceptional Technical Administratoropportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Purpose of Post
To support the HR department by assisting with routine HR processes, queries, administration and managing the HR mailboxes.
To work closely with the HR BPs, HR Advisors, HR Coordinator and Payroll team to ensure that administrative HR processes and Payroll are carried out efficiently and in a timely manner.
To provide a high level of customer service to internal and external customers.
Duties
To assist HR BPs & HR Advisors with routine HR administrative processes and payroll administration.
To assist in the administration of recruitment drives and pre-employment checks as required.
To monitor the recruitment inbox; answer recruitment queries, save applications, invite candidates to interview and all appropriate correspondence to relevant parties as required.
To be responsible for ensuring all staff (established, hourly paid and casuals) have provided all pre-employment documents as required under the direction of the HR Coordinator/HR Advisors.
To draft HR-related letters or documentation under the guidance of the HR Advisor and HR BP where appropriate.
To assist in maintaining and updating organisational charts on a monthly basis and any other databases or spreadsheets monitoring staff changes.
To update HR systems promptly with sickness absences, special leave requests, unpaid leave, maternity leave, changes in address, names, DBS checks and any requested changes to ensure the HR system reflects all employee information accurately.
To assist the HR Advisor in the production of reports on Fixed Term Contracts, Probation, Long Service, Work Permit, Maternity and DBS. Check if due dates are coming up for expiry and inform or chase up the relevant manager.
To provide administrative support on HR & Departmental projects as allocated by the HR BP.
To assist in maintaining the HR intranet site for the Guildhall School and ensure all information is current and accurate.
To support the payroll team in their weekly processing of Casuals, unsocial hours and overtime payments, and complete payroll runs independently on an ad hoc basis where needed.
To support the efficient functioning of the department, by helping to maintain the general office and its systems to adequate standards.
Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties.
Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
To undertake any other duties that may reasonably be requested appropriate to the grade.
Training:You will be supported to achieve the HR Support Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies.Training Outcome:On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation.Employer Description:The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.Working Hours :09.30 – 17.30 with 60 min unpaid lunch – Monday - Friday
(Hours can be flexible i.e. 09.00 – 17.00 with 60 min unpaid lunch – Monday - Friday or 10.00 – 18.00 with 60 min unpaid lunch – Monday – Friday)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental,Patience....Read more...
HR Coordinator Location: WythenshaweSchedule: Full-time, Monday to Friday 40 hours per week.Salary: £27,000-£32,000 DOE About UsFounded over two decades ago, we are one of the UK's leading independent businesses specialising in food supplying a variety of products to wholesalers, retailers, and manufacturers. We pride ourselves on our friendly, hands-on approach. With consistent growth and ongoing success, our achievements have been recognised with a recent award highlighting our rapid expansion. The RoleReporting to the HR Manager the HR Coordinator is a crucial role in the day-to-day operations of people matters. The HR Coordinator is a generalist HR role, which includes undertaking recruitment, onboarding, managing employee records, minute taking and providing assistance with any other HR roles. The HR Coordinator will aid the HR Manager with the smooth operations of all HR processes, contributing to a positive and efficient workplace environment. Due to the nature of the role, the successful candidate must ensure accuracy in all tasks they must also ensure that information is kept confidential at all times ResponsibilitiesAs part of our team, you'll: · Lead the recruitment process, including job postings, CV screening, interview scheduling, and conducting reference checks.· Coordinate the onboarding process, as well as conducting right to work checks.· Maintain accurate and up-to-date employee records, including personal information, job titles, and employment status, while ensuring compliance with GDPR.· Provide administrative support to the HR Manager, including preparing documents / letters and assisting with HR-related inquiries.· Provide full HR administration support at all levels of the business as and when required.· Assist in the administration of employee holiday entitlement.· Support payroll processing by ensuring all hours and time off have been recorded accurately, liaising with the appropriate managers on any concerns. · Liaise with the management team on employee issues, such as absenteeism, disciplinary / grievance actions and reviews.· Assist the Training Coordinator with the training life cycle, by booking the relevant meeting rooms, confirming employee attendance and updating them on new starters or leavers.· Support various HR initiatives and projects, such as employee engagement programs, diversity and inclusion efforts, and HR policy development.· Be the point of call for general employee queries. Skills and ExperienceWe're looking for someone with: · At least 2 years HR experience· Experience in holding low level investigation meetings· Experience with dealing with highly confidential data· Adopts high personal and professional standards.· Influential, capable of developing relationships at all levels within the business.· Strong initiative - a willingness to take on responsibilities and challenges within your level of ability.· Excellent communication and interpersonal abilities.· Highly organised with effective time management skills.· Strong initiative - a willingness to take on responsibilities and challenges. Job Benefits
Free parking, within proximity to all major travel networks23 days holiday, plus 8 days bank holiday, increasing with serviceAn extra day off for your birthday!Health cash plan (Medicash), after 3 monthsEnhanced maternity, paternity, adoption and shared parental leave payEmployee Assistance ProgrammeCompany pension scheme - employer 4% and employee 5%Company paid events throughout the yearDoughnut Fridays
Please contact (Ryan Taylor at Winsearch for more information)Winsearch acts as an employment agency for permanent staff. We recruit for roles based in Engineering & Manufacturing, Food & Drinks, Pharmaceutical, Supply Chain & Procurement and Professional Services.View our latest jobs today on our website http://www.winsearch.ukand follow us on LinkedIn.FoodH Our clients and their customers come from diverse backgrounds and so do we. We hire our people from various walks of life, each of whom make our company stronger with their talent, uniqueness, and expertise. This is what makes our company special; if you want to help us grow and take this ethos to our clients, then we cannot wait to collaborate with you!
The UK has now left the European Union. Any EU, EEA or Swiss citizens living in the UK that wish to remain in the UK post Brexit need to apply to the EU Settlement Scheme. Although the closing date for applications was 30th Jun 2021, if you have not yet applied but believe that you would qualify under the EU Settlement Scheme, the Home Office have confirmed that they will consider late applications. For further information please see https://www.gov.uk/browse/visas-immigration/eu-eea-swiss
Many Thanks....Read more...
An exciting opportunity has arisen for an Office Manager to join a well-established telecommunications company. This role offers excellent benefits and a competitive salary.
As an Office Manager, you will oversee office administration, facilities management, and vendor coordination, ensuring seamless operational support across the organisation.
You will be responsible for:
? Managing office administration, including answering calls, maintaining office supplies, and coordinating office essentials.
? Supporting senior leadership with administrative tasks as required.
? Greeting visitors and ensuring a professional and welcoming office environment.
? Overseeing office facilities, ensuring all equipment and systems are functioning effectively.
? Managing procurement, maintenance, and troubleshooting of office equipment, including IT infrastructure.
? Coordinating travel and accommodation bookings while ensuring adherence to company policies.
? Supporting the scheduling of meetings, appointments, and office events, ensuring smooth coordination.
? Liaising with external service providers and suppliers to maintain efficient operational workflows.
What we are looking for:
? Previously worked as an Office Manager, Administration Manager, Facilities Manager, Business Support Manager, Senior Office Coordinator, Corporate Administrator or in a similar role.
? Excellent organisational and multitasking skills.
? Strong communication and interpersonal abilities.
? Understanding of health and safety regulations and workplace compliance.
? Ideally have experience in office administration, facilities coordination, and vendor management.
? Valid UK driving licence and access to a personal vehicle.
Apply now for this exceptional Office Manager opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additio....Read more...
Assist in the compilation of tenders for cleaning contracts in the public sector
Conduct market research to identify potential opportunities and assess competitor activity
Collaborate with internal stakeholders to gather relevant information for tender submissions
Ensure tender documents are completed accurately and submitted within specified deadlines
Support the procurement team in other administrative tasks as required
Training:During your apprenticeship you will develop commercial capability, vital to businesses and valued across all business sectors. You will support the full end to end proposal process - from initial interest and co-ordinating activities around pursuit of an opportunity, co-ordination of responses to pre-qualification questionnaires (PQQ) and final tender proposal documentation submission.
You will provide support to all stakeholders to assist the quality and timely completion of proposal submissions - including organising meetings, structuring and writing proposal content, co-ordinating relevant activities and document management.
On successful completion of the apprenticeship, individuals will be eligible for membership of the Association of Bid and Proposal Management Professionals (APMP).
Level 3 Bid and Proposal Co-ordinator qualification upon successful completion of the apprenticeship.Training Outcome:You will have the opportunity to progress to Bid and Proposal Coordinator with the opportunity for further career progression to Senior Bid Manager and Business Development Director. Employer Description:Direct Cleaning Services Overview: Direct Cleaning Services is a leading provider of cleaning services to public sector buildings and educational premises. With over 40 years of experience, we pride ourselves on delivering high-quality, flexible cleaning solutionsWorking Hours :Monday - Friday, 9.00am to 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience....Read more...
Organise and ensure successful delivery of training courses (face-to-face/online/on-demand, public/in-house)
Organise and ensure successful delivery of live events
Respond proactively to member, customer and supplier enquiries regarding other commercial products and services
Training:Learners will be assessed through on-programme learning before progressing to the End-Point Assessment, where they will be required to complete:
A work-based project with professional discussion
Presentation with Q&A
Qualification awarded at the end of the programme: Learning and Development Practitioner apprenticeship at Level 3 and a CIPD Level 3 Foundation Certificate in People Practice.Training Outcome:The apprentice would be well placed to take on a permanent role in an events, training or related role. Subject to business performance, a permanent Training and Events Coordinator role may be available with the organisation.Employer Description:IChemE is the UK based and internationally recognised qualifying body and learned society for chemical, biochemical and process engineers.Working Hours :Monday - Friday. Based at our Rugby office but occasional business travel will be involved. The role requires working across a range of international time zones and some flexibility in working pattern is also required.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
The Business Administrator with a focus on enrolment and customer service, is responsible for efficiently communicating with all employers and learners throughout their SCCU onboarding & enrolment journey.
Delivering a world class customer experience, whilst ensuring compliance with all relevant regulations and guidelines. This role requires excellent organisational skills, attention to detail, and outstanding customer service.
The coordinator will serve as a primary point of contact for apprentices, employers, and internal stakeholders, ensuring a seamless experience throughout the enrolment process.Training:Training to be provided: Training for this qualification will be provided by us at SCCU Group, an Ofsted good training provider. Our tuition is all delivered in the workplace and bespoke to your particular role. Dependent on the learner's prior knowledge. Business Administration Level 3 Standard, 18-months practical with an additional 2-month End Point Assessment period. Functional Skills in maths, English, and ICT (if required). Training Outcome:Possible permanent position upon completion.Employer Description:Join our team at SCCU group and become an education superhero! Our mission is to equip you with the powers of innovation, creativity, and passion to shape the future of education. Together, we'll conquer the challenges, inspire minds, and make learning an unforgettable adventure.
If you're ready to don your cape and unleash your inner education superhero, join us on this epic journey.Working Hours :Monday-Friday 9am - 5pm, office based (Coventry)Skills: Administrative skills,Customer care skills....Read more...
Duties include:
Assist with site audits to ensure compliance with safety standards, cleanliness, and project requirements.
Support the team in checking and maintaining high-quality standards across all active sites.
Help ensure that all projects meet operational policies and procedures.
Assist in recording audit results, updating reports, and maintaining project records.
Provide general support to the Operations team as needed.Note – This role will primarily be based on various sites in London with the individual expected to come to head office in Harrow once a week (moving to King's Langley springtime).
Training:
Teaching and learning the skills, knowledge and behaviours within Business Administration
Training Outcome:Upon successful completion of the apprenticeship, you can secure a permanent role with opportunities to progress into positions like Site Supervisor or Project Coordinator, gain further training and qualifications, and build a long-term career.Employer Description:Munnelly Support Services is a leading provider of construction logistics solutions. Operating across the UK, their onsite solutions include site logistics, traffic management, the supply of operatives, and waste management. Munnelly Support Services is part of the Munnelly Group, a construction and infrastructure support services group, and the ultimate parent company to eight business units.Working Hours :Monday - Friday, 8.00am - 5.00pm.Skills: Administrative skills,Attention to detail,Communication skills,Customer care skills,Driving License,Initiative,IT skills,Organisation skills,Problem solving skills,Team working....Read more...
An opportunity has arisen for a Business Development Executive / Sales Administrator to join a software company, specialising in next-generation asset tracking systems. This is a fully remote role offering excellent benefits and a salary Up to £30,000.
As a Business Development Executive / Sales Administrator, you will support sales, marketing, and administrative functions, driving business growth and ensuring smooth customer engagement.
You will be responsible for:
* Conducting product demonstrations and guiding prospects through the sales process.
* Managing the sales pipeline, maintaining CRM records, and handling sales administration tasks.
* Preparing quotes, invoices, and other sales-related documentation.
* Engaging with existing customers to identify upselling and cross-selling opportunities.
* Responding to customer inquiries via email, phone, and live chat, ensuring excellent customer service.
* Assisting in marketing activities, including content creation and campaign support.
* Handling general administrative tasks and supporting cross-functional teams.
What we are looking for:
* Previously worked as Sales Executive, Business Development Executive, Sales Administrator, Sales and Marketing Executive, Account Executive, IT sales Executive, Software sales Executive, Sales Coordinator or a similar role.
* Background in demonstrating products online.
* Understanding of CRM tools and sales administration processes.
* Ideally have experience with platforms such as HubSpot, QuickBooks, Trello, and Slack.
What's on offer:
* Competitive salary
* A collaborative and forward-thinking work environment
* The opportunity to work with global clients on exciting projects
* Career progression and professional development support
Apply now for this exciting opportunity for a Business Development Executive to join a growing organisation and make a real impact!
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Position: Administrator Location: South West London Salary: £13.50ph Hours: Full time Contract: Contract MediTalent are recruiting on behalf of our client – a leading private healthcare provider based in the South West London area for an Administrator. This role is vital in creating a welcoming environment for visitors and ensuring efficient administrative operations to support the smooth running of the Home.As a key member of our client’s administrative staff, the successful candidate will play a crucial role in ensuring the efficient and effective management of patient-related administrative processes. You will oversee the workload and delegate tasks to your administration team. You should have good communication, delegation, time management and organisation skills for this role as you will be dealing with important information.Key Responsibilities:Reception Duties:
Serve as the first point of contact for all visitors, offering a warm welcome and professional assistance.
Maintain a clean, organised, and confidential reception area.
Handle incoming calls promptly, redirecting them as necessary or taking accurate messages.
Forward all admission inquiries to the Admission Coordinator immediately.
Manage incoming and outgoing mail, ensuring timely distribution and postage arrangements.
Coordinate meetings and room bookings, including conference calls and staff meetings, with minute-taking as required.
Arrange transport and courier services for patients and staff as requested.
Administrative Support:
Maintain and update the Home’s bed occupancy list, Admissions Register, and relevant documentation related to patient admissions and discharges.
Inform relevant departments about admissions, discharges, and hospital transfers, ensuring compliance with internal policies.
Monitor and order stationery and uniform stock, issuing uniforms and locker keys as needed.
Assist with internal archiving, ensuring compliance with policies.
Distribute notices and communications to patients, relatives, and staff as directed.
Support the collection and distribution of annual surveys, including Staff and Patient Satisfaction Surveys.
Assist with managing resident toiletries and secure storage of money held by the Home.
Keep TV information screens and staff noticeboards updated with relevant information.
Handle general filing duties, including patient, staff, and training records.
What We’re Looking For:
Strong interpersonal and communication skills, ensuring a customer-focused approach.
Ability to multitask and work efficiently in a fast-paced environment.
Attention to detail and adherence to confidentiality standards.
Experience in administrative and reception duties is desirable.
Knowledge of healthcare administration and relevant policies is a plus.
Please apply with your updated CV or you can call/text Jack on 07538239990 for more information....Read more...
In this role, you will make an impact in the following ways:
Be an integral part of the Daventry Communications team, focusing on both internal and external communications.
Develop and manage content for digital plant signage, enhancing our visual factory initiatives.
Generate engaging stories for the internal intranet to promote the Daventry site.
Create compelling videos for social media to support the Cummins Daventry Goal Tree.
Assist the Site Uniform Coordinator in maintaining branding consistency according to Cummins branding standards.
Ensure all communications adhere to company guidelines and reflect Cummins values accurately and effectively.
Training:To be successful in this role you will need the following:
Math’s at grade C/4 or above and English at a B/5
Good English Writing Skills
Confidence and a a Creative Mindset
A personal interest in social media content creation
Training Outcome:Possibility of a potential permanent employment through open vacancies.Employer Description:Cummins Turbo Technologies is the only manufacturer focused solely on medium- to heavy-duty diesel engine turbo technologies. For more than 60 years, we have delivered innovative, reliable turbocharger solutions for our customers. Our vision for turbocharger solutions, thanks to our rich company heritage derived from our Holset® brand, sets us apart as a technology leader.Working Hours :During the apprenticeship you will work 5 days per week, inclusive of your study at Straight A Training. The working hours are 37.5 hours per week. Shifts TBC.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Creative,Initiative....Read more...
Are you ready to make a meaningful impact in a fast-paced environment where every day presents new challenges? Do you want to be part of a close-knit team working on exciting fast turnover projects in the machinery moving and crane lifting industry? At RRS Group, we’re passionate about delivering exceptional service and looking for a Field Operations Coordinator who shares our core values: Passion, Accountability, Adaptability, Dependability, and Resourcefulness.Why Join RRS Group?Transformative Work Be an integral part of moving high-value machinery and coordinating large-scale crane lifts that transform our clients’ businesses. You’ll play a key role in turning ambitious plans into successful outcomes.Career Growth Opportunities As a rapidly growing company, we invest in our people. You’ll gain valuable skills in project coordination, logistics, and strategic problem-solving.Collaborative Culture Work closely with directors, transport teams, and on-site staff to ensure projects run smoothly, fostering a supportive and team-focused environment.Dynamic & Fast-Paced Environment No two days are the same at RRS Group. You’ll thrive if you enjoy variety and take pride in finding creative solutions, even under pressure.About the RoleAs a Field Operations Coordinator, you’re the linchpin of our operations- coordinating multiple projects of varying complexity across different sites. You’ll oversee everything from forward planning site teams and handling suppliers to scheduling mobile staff and responding to in the moment changes. If you excel at staying on top of details, adapting quickly, and communicating effectively, this role is for you.Key Responsibilities
Plan & Coordinate: Organise teams, suppliers, and resources to ensure timely and cost-effective project delivery.Collaborate & Communicate: Act as the central point of contact for internal teams and external stakeholders.Problem-Solve: Streamline processes and resolve challenges in a fast-moving environment.Ensure Compliance: Align all activities with ISO accreditations and industry standards.Take Ownership: Manage budgets, procurement, and administrative tasks with diligence and accountability.
What We’re Looking For
Experience: Minimum 2 years in field project planning or coordination, ideally in a reactive service environment.Organised & Methodical: Strong prioritisation and process-driven approach.Problem-Solver: Resourceful and innovative thinker.Strong Communicator: Excellent written and verbal skills, with the ability to manage complex stakeholder relationships.Team Player: Collaborative and dependable in high-energy environments.Qualifications: Industry-recognised qualifications in Project Management (e.g., PRINCE2, APM) are a plus.
What We Offer
Salary: £35,000 - £40,000 per year DoE.Benefits: 30% staff discount at group distilleries, Death in Service Benefit, company events, pension plan, and on-site parking.Growth & Development: Support for continuous learning and career progression in a unique and vibrant industry.Work Schedule: Office based Monday to Friday, 08:00-17:00, with on-call duties as required.
Ready to Take the Next Step?If you’re excited about pushing boundaries and delivering complex, high-stakes field operations, we want to hear from you. Join RRS Group and let’s build something great together.How to Apply: Attach your CV and a brief cover letter detailing why you’re the perfect fit for RRS Group to lucyrussell@rrs.group We look forward to welcoming you to our dedicated team! ....Read more...
An exciting opportunity has arisen for an Office Manager to join a well-established telecommunications company. This role offers excellent benefits and a competitive salary.
As an Office Manager, you will oversee office administration, facilities management, and vendor coordination, ensuring seamless operational support across the organisation.
You will be responsible for:
* Managing office administration, including answering calls, maintaining office supplies, and coordinating office essentials.
* Supporting senior leadership with administrative tasks as required.
* Greeting visitors and ensuring a professional and welcoming office environment.
* Overseeing office facilities, ensuring all equipment and systems are functioning effectively.
* Managing procurement, maintenance, and troubleshooting of office equipment, including IT infrastructure.
* Coordinating travel and accommodation bookings while ensuring adherence to company policies.
* Supporting the scheduling of meetings, appointments, and office events, ensuring smooth coordination.
* Liaising with external service providers and suppliers to maintain efficient operational workflows.
What we are looking for:
* Previously worked as an Office Manager, Administration Manager, Facilities Manager, Business Support Manager, Senior Office Coordinator, Corporate Administrator or in a similar role.
* Excellent organisational and multitasking skills.
* Strong communication and interpersonal abilities.
* Understanding of health and safety regulations and workplace compliance.
* Ideally have experience in office administration, facilities coordination, and vendor management.
* Valid UK driving licence and access to a personal vehicle.
Apply now for this exceptional Office Manager opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
