Accounts Administrator Location: Loughborough, LE12
Hours: Monday to Thursday 09.00 - 15.00
Interviews Happening Immediately
Are you a skilled an Accounts administrator with knowledge of Xero and looking for your next opportunity? Were working with a well-established and growing engineering firm in Loughborough who are looking to add to their friendly team. This role offers great rates of pay, steady day shifts, and flexability around the school run if needed
What Youll Be Doing
- Managing the Sales & Purchase Ledger, including the inputting of invoices.
- Utilising Xero accounting software for financial management tasks.
- Performing general administrative duties, including filing, data entry, and office support.
- Managing and updating our CRM system to ensure accurate client and project records.
- Assisting with other office tasks as needed to support the smooth operation of the business.
What We\'re Looking For
- Proven experience using Xero accounting software.
- Experience handling Sales & Purchase Ledger tasks.
- Strong general administration experience.
- Familiarity with using a CRM system.
Why Youll Love It Here
- Excellent hourly rate - up to£15.00
- Day shifts only no evenings or weekends
- Temp position as sickness cover but could lead to a permanent placement
- Great team environment and solid support from day one
Interested? Lets talk! Call Stacey Catterall on 0116 254 5411 between 8 am - 5 pm to discuss your experience and the next steps. Or click Apply Now and well be in touch to chat through your CV.
Ref: Accounts Administrator
INDTEMP....Read more...
An exciting opportunity has arisen for an Office Administrator to join a well-established firm, specialising in all types of fire alarm and detection systems. This is a part-time role offers a starting salary of £15,000 for 20 hours work week and benefits.
As an Office Administrator, you will be managing core office functions, handling financial admin, and supporting operational processes in a small and busy team.
You will be responsible for:
? Acting as the first point of contact for calls and emails, managing a shared inbox, and handling queries where possible.
? Raising invoices, credit notes and statements via Sage 50 and following up on payments where necessary
? Processing incoming customer / supplier invoices and forwarding for approval.
? Overseeing office supplies, filing, printing engineer worksheets, and monitoring service contract renewals.
? Supporting the management of fleet logistics including MOTs, vehicle tax, and mobile phone usage.
? Maintaining accurate records for compliance and health & safety purposes.
What we are looking for:
? Previously worked as an Office Manager, Office Administrator, Accounts Administrator, Finance Administrator, Operations Administrator, Business Administrator, Administrative Assistant, Administrative manager or in a similar role.
? Experience in bookkeeping and Sage 50 software.
? Background in administration role.
? Strong organisational skills and the ability to manage competing priorities.
? Skilled in Microsoft Excel and general IT systems.
What's on offer:
? Competitive salary
? 23 days plus bank holidays
Apply now for this exceptional Office Manager opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone....Read more...
Office Administrator - Part Time Trowbridge £12.21 per hr Working hours will be Monday - Friday 8:30am - 13:30pm We are seeking an Office Administrator to join a small and friendly, rapidly growing company based in Trowbridge. This is an interesting and varied role which will evolve alongside the business needs. The role will be for approximately 25 hrs per week and is a permanent position Office Administrator Regular tasks will include: ·Processing Sales Orders ·Processing Sales Invoices ·Stock Control queries ·Answering telephone ·General AdministrationThe suitable candidate will have good numeracy and IT skills, and be an effective communicatorOffice Administrator Experience Required: ·You will have an eye for detail ·Be numerate and have excellent communication skills. ·The ability to work as part of a team as well as independently is essential. If the role is of interest, then send your CV today £12.21 per hr 20 days Holiday + Bank Holidays ....Read more...
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
An exciting opportunity has arisen for an Office Administrator to join a well-established firm, specialising in all types of fire alarm and detection systems. This is a part-time role offers a starting salary of £15,000 for 20 hours work week and benefits.
As an Office Administrator, you will be managing core office functions, handling financial admin, and supporting operational processes in a small and busy team.
You will be responsible for:
* Acting as the first point of contact for calls and emails, managing a shared inbox, and handling queries where possible.
* Raising invoices, credit notes and statements via Sage 50 and following up on payments where necessary
* Processing incoming customer / supplier invoices and forwarding for approval.
* Overseeing office supplies, filing, printing engineer worksheets, and monitoring service contract renewals.
* Supporting the management of fleet logistics including MOTs, vehicle tax, and mobile phone usage.
* Maintaining accurate records for compliance and health & safety purposes.
What we are looking for:
* Previously worked as an Office Manager, Office Administrator, Accounts Administrator, Finance Administrator, Operations Administrator, Business Administrator, Administrative Assistant, Administrative manager or in a similar role.
* Experience in bookkeeping and Sage 50 software.
* Background in administration role.
* Strong organisational skills and the ability to manage competing priorities.
* Skilled in Microsoft Excel and general IT systems.
What's on offer:
* Competitive salary
* 23 days plus bank holidays
Apply now for this exceptional Office Manager opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Administrator needed, Circa £25K Monday to Friday – no weekend work , Days. modern friendly working environment, 25 days holiday plus BH , permanent position. A leading Multinational manufacturing business is looking for an Administrator to add hard work and enthusiasm to their team.
Duties of the Administrator positionHeavily focussing on administrative support, you will support incoming inquiries.Keeping accurate records and documentsBe a point of contact for internal and external customers.Managing incoming orders, pricing on parts, and general customer serviceData Input on ExcelFollow up with customers taking orders from initial inquiry through to completion.Location of the Administrator position: Bradford
The facility is modern and air-conditioned, and the team is supportive and friendly. This is a permanent position the role is to support the growth within the business. The role would suit people that are good looking at figures and inputting accurate data on to spreadsheets as well as having a good administrative background.To be considered for the role you will have:
Proven experience working in an administrative role.
Good Organisational skills
Good communication Skills written and verbal.
Excellent IT Skills with advanced Excel experience
Ability to multi-task
Worked in an engineering environment
Able to work to tight deadlines within a fast-paced environment.
Team Player
Able to work on own initiative with minimum supervision.
Passionate about Customer Service
Completer/Finisher
Benefits of the Administrator position:Immediate Start following a successful Interview. Salary up to £26K Free parking Permanent contract 25 days holiday plus statsIf you would like a private chat about the Administrator role, please contact Maisie Cope at E3 Recruitment....Read more...
This Apprentice role plays a crucial part in the administration team, supporting the office administrator, sales team and customer support.
Key Responsibilities Include:
Answer incoming calls and assist customer queries professionally
Contact customers to schedule installations and site visits
Input and update customer and project data accurately
Maintain organised digital and physical records
Assist with DNO and other utility applications
Support the administrator with general office duties
Communicate effectively with customers and installers
Help prepare and send customer documentation and forms
Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
This apprenticeship offers the chance to grow with a fast-expanding renewable energy business
With the right attitude and performance, there may be an opportunity for a full-time role after completion and potentially progressing into office administration, operations coordination, or customer service management
Employer Description:Nan Pro-tech was established in 2016. It is a provider of solar and battery storage for domestic and commercial installations.Working Hours :Monday - Friday. 10.00am - 4.00pm (negotiable)Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Team working,Patience,Time Management,Empathetic,Motivated,Reliable,Positive Attitude....Read more...
This Apprentice role plays a crucial part in the administration team, supporting the office administrator, sales team and customer support.
Key Responsibilities include:
Answer incoming calls and assist customer queries professionally
Contact customers to schedule installations and site visits
Input and update customer and project data accurately
Maintain organised digital and physical records
Assist with DNO and other utility applications
Support the administrator with general office duties
Communicate effectively with customers and installers
Help prepare and send customer documentation and forms
Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
This apprenticeship offers the chance to grow with a fast-expanding renewable energy business
With the right attitude and performance, there may be an opportunity for a full-time role after completion and potentially progressing into office administration, operations coordination, or customer service management
Employer Description:Nan Pro-tech was established in 2016. It is a provider of solar and battery storage for domestic and commercial installations.Working Hours :Monday - Friday. 10.00am - 4.00pm (negotiable).Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Team working,Patience,Time Management,Empathetic,Motivated,Reliable,Positive Attitude....Read more...
Recruit4staff are proud to be presenting their client, a leading food-based manufacturer in their search for a Accounts Administrator to work in their modern facility in Bridgnorth.DUE TO THE LOCATION YOU MUST BE ABLE TO DRIVE/ HAVE RELIABLE TRANSPORT For the successful Accounts Administrator our client is offering:
This position is £30,000 pro rata working 20 hours per week.Temporary - Permanent opportunity for the right candidate!Part time hours and days you can choose to suit you between 8:00AM-5:00PM, Monday-Friday, could have the option for more working hours in future Quarterly bonus after 6 monthsYearly bonus - Once permanentAdditional Holidays accrued yearly from 28 days per annum to 33 - Once PermanentCompany Pension - Once PermanentInternal Growth Opportunities
The role: Accounts Administrator:
Perform general clerical duties such as data entry, filing, and document managementHandle phone calls and correspondence with professionalismMaintain accurate records and databasesSupport the team with administrative tasks as requiredLiaise with customers to provide weekly and monthly compliance paperwork3-way invoice matching of all invoicesCreation of all customer invoices, Pro forma’s and Credit NotesVerifying and Posting of Supplier InvoicesError checking invoices and raising queries
What our client is looking for in an Accounts Administrator:
Proven experience in an administrative or office support role- ESSENTIALExperience working with invoices and credit notes - ESSENTIAL Working within an accounts role- ESSENTIAL Strong organisational skills with keen attention to detailExcellent phone etiquette and communication skillsAbility to computerise tasks efficiently
Key or similar Job titles:Office Administrator, Accounts Assistant, Office Clerk, Accounts Administrator Commutable from:Bridgnorth, Shrewsbury Wolverhampton, Kidderminster, Dudley, Worcester, Telford, Ludlow, Church Stretton, Much Wenlock, Wolverley, StourbridgeFor further information about this and other positions please apply now.This vacancy is being advertised on behalf of Recruit4staff (Wrexham) Limited who are operating as a recruitment agency, agent, agencies, employment agency or employment business. ....Read more...
We are seeking a proactive and detail-oriented Finance Administrator to provide essential administrative support to the Finance team. This role is ideal for someone looking to develop their career in a finance function, with a varied workload across finance administration and front-of-house duties. Ideally the Finance Administrator will have an AAT level 3 in Finance and Accountating.
Finance Administrator:-
Accurately post supplier invoices relating to purchase orders onto weekly, minimising posting errors and queries.
Maintain and update accounts payable and accounts receivable ledgers.
Check, match, and post supplier invoices onto the company MIS.
Liaise with the Purchasing team to resolve invoice discrepancies.
Reconcile supplier statements against company MIS.
File supplier invoices and statements systematically.
Post monthly general ledger and expense journals.
Set up new supplier and customer accounts.
Request missing supplier invoices where required.
Manage petty cash and foreign currency processing monthly.
Coordinate the GRN function with the Purchasing department.
Review and submit employee expenses on the company MIS.
Provide GL code analysis as directed by the Finance Controller.
Assist with preparation and execution of supplier payment runs.
Reception & Office Support
Maintain a tidy and welcoming reception area.
Greet and log external visitors professionally.
Answer and direct incoming calls via the company switchboard.
Distribute incoming mail and manage outgoing post.
Maintain refreshment facilities and office supplies daily.
Ensure health and safety PPE compliance for visitors entering the shop floor.
General
Provide reception cover for holidays, sickness, or meetings.
Support other administrative duties as required.
Adhere to company policies and procedures at all times.
Promote and uphold equality, teamwork, and health & safety standards across the business.
Salary Banding: £28K - £32K
Bonus Scheme: 4% on achievement of both personal performance and company performance (For example we paid out at 50% % this year due to the business only achieving 50% of target)
Death in Service:1 x Annual Salary
Employer Pension: 5% Salary Sacrifice with minimum 4% from employee
Access to Westfield Health Cash PlanWe have flexible working requirements with core business hours Monday – Thursday.
#e3r #e3jobs #e3recruitment #accounts #financejobs
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Project Administrator - Bank, City of London - Up to £32k per annum CBW are currently looking for a dedicated and organized Project Administrator to join a leading Building Services provider based in the heart of London. This is an exciting opportunity to be a part of a growing team in a company that values its employees and offers a dynamic and supportive work environment. If you have experience in facilities management or general administration and are looking for a new challenge, this could be the perfect opportunity for you! Hours of Work / Details:Hours: 08:00 am to 5:00 pmDays: Monday to FridayLocation: Office-based in Bank, London. Position Type: PermanentSalary: Up to £32,000 per annumKey Duties: As a Project Administrator, you will play a key role in ensuring smooth daily operations for the team and clients. Your responsibilities will include:Liaising with clients and internal employees to ensure tasks are carried out effectively and on timeManaging diary appointments using internal software to schedule jobs for engineersRaising Purchase Orders and coordinating the ordering of parts and services for engineersCreating and processing quotes and ensuring all details are accurateCommunicating with supervisors to arrange engineers' schedules and job allocationsScanning, filing, and uploading documents to internal systems to maintain accurate recordsManaging emails and handling both incoming and outgoing phone calls professionallyOpening and closing jobs in the internal system and ensuring records are up-to-dateSupporting the call-out rota for engineers and assisting with ad-hoc admin tasks as requiredRequirements:Previous experience working in a Facilities Management (FM) environment is highly desirableExperience with Finance processes such as raising quotes, invoicing, and managing purchase ordersSolid general administration experience with excellent organizational skillsIT proficiency and the ability to quickly learn new systemsStrong attention to detail and ability to multitask effectivelyA proactive, solution-focused attitude with excellent communication skills What We Offer:Competitive salary of up to £32,000 per annumNewly refurbished office in Bank with a welcoming work atmosphereFull training and support to ensure your success in the role If you are a motivated and experienced administrator looking for a stable and rewarding role with an established company, we’d love to hear from you! Please send your CV to Abbie at CBW Staffing Solutions for more information or to apply. We look forward to hearing from you soon!....Read more...
Brand new opportunity for a proficient Patent Administrator to join a leading Intellectual Property firm in their friendly Cambridge office!
We are working with an impressive global IP practice who is keen to accommodate a skilled intellectual property professional who possesses relevant and demonstrable Patent Administration knowledge into their expert team.
This is an exciting opportunity to join a well-established practice who are in partnership with an array of stellar clients. You will be welcomed into this supportive team carrying out tasks such as filing, processing incoming correspondence, recording case load charges and liaising with external stakeholders obtaining and instructing as well as monitoring due dates.
This varied position will suit a Patent Administrator with up to 2 years’ experience in a similar IP environment, who is desirably but not essentially CIPA qualified. You must also have excellent attention to detail, strong verbal and written communication skills, a sound IT knowledge and superb organisation and prioritisation skills to be successful in this fast-paced environment.
If you are exploring your IP career options and would appreciate a conversation in confidence regarding this role or the market in general, then please do contact Tim Brown on 0113 467 9798 or tim.brown@saccomann.com....Read more...
Helpdesk Administrator - Islington, London - £30 -33,000 per annum Are you an experienced Helpdesk Operator looking for a new challenge? If so please read on...Exciting opportunity for an experienced Helpdesk Administrator to work for an established Facilities company based in Islington, London. The company provides maintenance for one of their leading contracts in the area and always aspires to provide a first class service. The successful candidate will have a proven track record of working within Facilities Management. Your main duties will consist of helpdesk, day to day administration tasks, working closely with the Helpdesk Manager chasing documentation/Invoices and answering calls and emails.Hours/details:Monday to Friday8:30am to 17:30pm Temp - Perm position £30-33,000 per annum (dependant on experience) Important – Must have previous experience working in the role above and be able to start immediately.Responsibilities & Duties:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.Open and close jobsTo review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportChasing and liaison dailyRaising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilled Requirements:Help Desk ExperienceExperience in FMGeneral AdministrationCAFM knowledge ....Read more...
Helpdesk Administrator - Edinburgh - Salary up to £30,000 CBW is currently recruiting for an experienced and highly organised Helpdesk Administrator to join a busy, site-based facilities team in the heart of Edinburgh. Working closely with the Contract Manager, the successful candidate will play a key role in ensuring the contract achieves 100% compliance across all maintenance, reactive, and quoted works.Key duties & Responsibilities:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.To review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportRaising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledDepartmental administrative housekeeping Support with the provision of information in relation to internal procedures to enable the department to add value to the ContractRequirements:Minimum of 2 years' experience in an administrative role, ideally within a facilities or maintenance environment.Strong customer service and communication skills, with a professional and proactive approach.Good commercial awareness and experience with financial reporting.Proficient in Microsoft Excel (intermediate to advanced level) and general computer literacy.IOSH Managing Safely qualification (desirable).Salary & Benefits:Salary up to £30,000 (depending on experience)25 days annual leave plus bank holidaysCompany pension schemeMonday - Friday 8am to 5pm (In office) ....Read more...
Brand new opportunity for a proficient Senior Patent Administrator to join a leading Intellectual Property firm in their friendly London office!
We are working with an impressive global IP practice who is keen to accommodate a skilled intellectual property professional who possesses relevant and demonstrable Patent Administration knowledge into their expert team.
This is an exciting opportunity to join a well-established practice who are in partnership with an array of stellar clients. You will be welcomed into this supportive team carrying out tasks such as filing, processing incoming correspondence, recording case load charges and liaising with external stakeholders obtaining and instructing as well as monitoring due dates.
This varied position will suit a Senior Patent Administrator with a minimum of 3 years’ experience in a similar IP environment, who is desirably but not essentially CIPA qualified. You must also have excellent attention to detail, strong verbal and written communication skills, a sound IT knowledge and superb organisation and prioritisation skills to be successful in this fast-paced environment.
If you are exploring your IP career options and would appreciate a conversation in confidence regarding this role or the market in general, then please do contact Tim Brown on 0113 467 9798 or tim.brown@saccomann.com....Read more...
Providing admin support to both directors and Accounts Administrator, duties will include:
Updating and managing all social media accounts i.e, websites, LinkedIn, Email marketing.
Inputting purchase invoices and checking credit card statements.
Producing purchase orders and booking in received goods.
Answering the telephone and directing enquiries.
All other general admin work as required.
Training:
Business Administrator L3 standard delivered remotely in the workplace.
Functional skills L2 Maths & English delivered within the college setting if applicable.
Training Outcome:
The candidate, if suitable, will, on the completion of their apprenticeship, be offered a full-time position with more responsibility going forward.
Employer Description:Airtec was established in 1997 and since then, we have grown from strength to strength. From local businesses to F1 giants, our clientele are large and varied. We’ve delivered 20+ years of quality customer service and even better quality installations – we pride ourselves on being the best!Working Hours :Monday – Friday between 8.30am to 4.30pm - ½ hour for lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Creative....Read more...
I am currently seeking a perm Plant Administrator / Transport Administrator for work with a specialist plant company in West London .
This role would include but not be limited to the below
Data Management, including maintaining employee records on the database
Liaising with internal and external departments
Responding to incoming calls and emails in a timely and efficient manner
Dealing with queries and investigating any discrepancies
Ensure all personal data is collected, stored, and processed in line with the Data Protection Act (DPA), General Data Protection Regulation (GDPR) and Company Policies
Any other ad-hoc duties as required
Maintain accurate records of transportation activities, including delivery schedules, vehicle maintenance logs, and driver logs, ensuring compliance with relevant regulations and company policies.
Track data for the transport planning team, organising abnormal load notifications across the UKEnsure compliance with transportation laws and regulations, including safety standards, weight limits, and licensing requirements, to uphold the company's commitment to safety and regulatory compliance.
Identify and resolve transportation-related issues in a timely and efficient manner, collaborating with internal teams and external partners to implement effective solutions.
Identify opportunities for process improvements and cost savings within the transportation function, contributing to the overall optimization of logistics operations.
The Ideal Candidate will have
Previous experience as a Administrator, Coordinator, Logistics or similar
Previous experience within construction, fleet, rail, civils or similar
Proficient in Microsoft Office
2x References
If you are keen apply now or for more information please contact Sam Jaffe at Cavendish.
Cavendish (Recruitment) Professionals Ltd are proud to be an equal opportunity employer and we believe that inclusivity begins with the candidate experience. All qualified applicants will receive consideration for employment regardless of, gender, race, age, sexual orientation, religion, or belief.....Read more...
Office AdministratorCompetitive Salary + Excellent Benefits Commutable from Glastonbury, Burnham on Sea, Weston Super Mare, Highbridge, Cheddar, Wells, Mark Office Administrator Roles and Responsibilities: ·Providing general administrative assistance across the Projects Team ·Supporting the team in obtaining quotations on items that have been specified by the Projects Team ·Checking pricing matches schedules prior to ordering ·Preparing and sending out purchase orders ·Working with suppliers to ensure delivery deadlines are met. ·Assisting with the production of Critical Spares list for Projects ·Collating, printing, and uploading documentation for Project Manuals ·Assisting with production of detailed packing and delivery notes for plant dispatch ·Prepare Work Packs, communicating with the Workshop. Skills / Experience Required: ·Have strong communication skills, both written and verbal ·Excellent Organisation Skills ·Have a good level of competency with Microsoft Office, specifically Excel,·And the ability to multitask and remain calm under pressure. Salary And Benefits: ·Competitive salary ·Profit Related Bonus Scheme·Automatic inclusion in a Workplace Pension Scheme ·Full training and support ·Free workwear ·Free parking on site ·Social activities ·And the opportunity to join an ambitious, energetic, inclusive business, at a pivotal point in their development and to work in an exciting and fast-moving environment. Hours - 35 to 40 hours per week, Monday to Friday If the role is of Interest, then send your CV today ....Read more...
Our client is a hugely impressive IP firm who work in partnership with an array of creative and innovative companies around the globe. With a fresh and progressive take on the culture of work and an ultra-modern office space in central London, they are keen to welcome a Trade Mark Administrator into their friendly and integrated Trade Marks team. If you’re a dynamic individual with at least a years’ experience working in trade marks, who is looking to enhance your IP skills in a successful practice who embrace positive change, then this role should not be overlooked!
Reporting to the Paralegal Team Leader, you will play a significant part working directly with Partners, Fee Earners and the Trade Mark support team. Desirably but not essentially, you’ll be CITMA qualified, confident in your IP and IT knowledge and possess flawless organisation and communication skills to smoothly manage all duties in a fast-paced role where no two days are ever the same.
An overview of responsibilities include; preparing and filing UK, EU, International and Foreign national trade marks and designs, processing, checking and reporting all stages of a trade mark application. You will also be involved in portfolio and recordal projects, gather exhibits for witness statements and prepare and file opposition notices, as well as a good variety of general departmental duties. Your contribution, proactivity and desire to deliver an excellent service across all tasks will be both acknowledged and rewarded.
If your savvy IP skills, pragmatic outlook and enthusiasm need a new professional home and you’d like to hear more about this excellent Trade Mark Administrator role and leading firm then, Tim Brown will happily talk you through it on 0113 467 9798 or email:tim.brown@saccomann.com
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Your duties will include:
Be a warm, approachable point of contact for parents, carers and visitors.
Handle reception duties efficiently, including answering telephone, email and face-to-face enquiries.
Take on the administration of the school lunch system and communicate daily with the onsite caterers.
Support with the organisation of trips and sporting events, by liaising with teachers, using the school’s software to create registers and manage payments.
Use school systems to effectively manage after school clubs, parents evenings and home school communication.
Support the school administrator with accurate attendance reporting and maintenance of the SIMS database for pupil records.
Provide pupil supervision during lunchtimes.
Provide general administrative support to the school office.
Ensure confidentiality is maintained and handle sensitive information with discretion.
Training:Business Administrator Standard.
Workplace delivery. Training Outcome:Administration assistant role within the business.Employer Description:We are a happy, caring school, well established within the local community, where high standards are expected, and pupils are put first. We are all continually working towards our vision for the school which is being at the heart of the community; a place where everyone is keen to achieve and share success.Working Hours :Monday to Friday. 38 weeks per year.
8.30am – 1.15 daily plus 6 hours per week study time.
Term time only, no Inset Days.Skills: Communication skills,Attention to detail,Organisation skills,Administrative skills,Patience....Read more...
The Office Administrator Apprentice will be responsible for the following duties:
General Administration tasks
Talking to customers and suppliers in person and over the phone
Booking in Customers rams in the booking in log
Ordering materials from our suppliers, creating sales orders and asking for quotes from our suppliers
Creating Quotes via Sage 50 and emailing our customers
Creating customer Invoices
Matching up sales orders to delivery notes and filing
Stock check in our stores, creating a spreadsheet and putting items on Sage 50
Training:Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach.Training Outcome:There is the potential for a full-time permanent position to be offered to the suitable and successful candidate upon completion of the apprenticeship.Employer Description:Here at HP Hydraulics, we’re experts in the design, manufacture and installation of quality hydraulic systems and our experience spans across several industries. We’re based in Hampshire and as one of the leading hydraulics manufacturers across Portsmouth, Southampton and Fareham, you can rely on us to design hydraulic equipment that is complex, long-lasting and fit for purpose.Working Hours :Mon - Fri 09.00 - 15.00.Skills: Team player,Confident communicator,Resilient,Driven to learn and achieve,Strong multitasking skills,Competent in Microsoft Excel,Competent in Microsoft Word,Competent in Microsoft Outlook....Read more...
Helpdesk Administrator – Canon Street £32-35,000 per annum | Office-Based | Permanent Role CBW Staffing Solutions are currently recruiting for a Helpdesk Administrator on behalf of a highly reputable, family-owned business based in the heart of London. This is a fantastic opportunity to join a supportive and growing team in a newly refurbished office environment. Key Details:Location: Canon StreetSalary: Up to £32-35,000 per annum (dependent on experience)Working Hours: 08:00 – 17:00, Monday to FridayContract Type: Full-time, PermanentWork Arrangement: Fully office-basedRole Overview: As a Helpdesk Administrator, you will play a crucial role in supporting the day-to-day operations of the maintenance team. You’ll be responsible for coordinating engineer schedules, managing internal systems, handling client communications, and processing financial documents such as purchase orders and quotations. Key Responsibilities:Liaising with clients, engineers, and internal staff to ensure smooth operationsManaging engineer diaries and scheduling appointments via internal systemsRaising and processing purchase orders and job quotesCoordinating with the maintenance supervisor to allocate daily tasksManaging incoming and outgoing communications (emails and calls)Maintaining accurate records by scanning and uploading documentationOpening and closing maintenance jobs on internal systemsAssisting with diary and call-out rota managementProviding general administrative support to the wider teamRequired Experience and Skills:Prior experience in a Facilities Management (FM) or maintenance environmentStrong background in finance-related admin: quotations, invoicing, purchase ordersExcellent organisational and multitasking abilitiesIT literate with the ability to quickly adapt to new systemsConfident communicator with strong interpersonal skillsProven administrative experience in a fast-paced office settingIf you're looking to join a close-knit team where your work is valued and you can grow within a stable company, we’d love to hear from you. To apply, please send your CV to Abbie at CBW Staffing Solutions for immediate consideration.....Read more...
With RNN Group support, this apprenticeship will give you expert training alongside Becton School (Nexus Multi Academy Trust) to develop you into a professional school receptionist.
This role will specifically develop your administration skills alongside increasing your knowledge of the education sector and supportive techniques.
This apprenticeship will support you to be able to:
Undertake reception duties, answering general telephone calls and face-to-face enquiries
Liaising with parents/staff
Assist in arrangements for school trips & events
Provide general clerical support
Maintain manual and computerised records
Undertake typing and word-processing and other IT-based tasks
Take notes at meetings
Sort and distribute mail
Provide general advice and guidance to staff, pupils and others
Undertake general financial administration
Training:
Business Administrator Level 3 Apprenticeship Standard
Functional Skills Maths Level 2 (If required)
Functional Skills English Level 2 (If required)
Monthly online sessions and termly face-to-face taught sessions
Training Outcome:
Full-time employment and progression to higher education
Employer Description:Nexus Multi Academy Trust is an all age special school for children and young people with special educational needs. They are passionate about providing the best quality of education and care for pupils and put the students first before anything else. As a school which is now growing in size, they are looking for fresh & new talented people with a passion for education and the determination to begin a career in this rewarding environment.Working Hours :Monday – Friday – 8.30am – 4.30pm.Skills: Communication skills,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Patience,An interest in pupil support,A friendly attitude,Smart apperance....Read more...
As an Apprentice Administrator, you will support the day-to-day administrative functions of the office, including:
Answering phone calls and emails in a professional manner
Assisting with the scheduling of caregivers and maintaining calendars
Updating and maintaining client and employee records
Preparing and filing documents
Supporting recruitment and onboarding processes for new caregivers
Assisting with invoicing and payroll preparation
Ordering office supplies and ensuring stock is maintained
Helping with general office duties as required by the team
What We’re Looking For
A positive attitude and willingness to learn
Strong communication and interpersonal skills
Basic knowledge of Microsoft Office (Word, Excel, Outlook)
Good attention to detail and organisation
Ability to work well as part of a team
GCSEs (or equivalent) in English and Maths, grades 4/C or above
What You’ll Gain
A nationally recognised Level 3 Business Administrator Standard
Real-world experience in a caring, professional work environment
Ongoing support from a mentor and training provider
Opportunities for permanent employment and career progression within Visiting Angels
Training:Training will take place on day-release at Burnley College,Training Outcome:Opportunities for permanent employment and career progression within Visiting Angels.Employer Description:Visiting Angels is a trusted provider of home care services for older adults. Our mission is to ensure that seniors receive the compassionate, personalized support they need to live independently at home with dignity. We're proud to create a work environment that values learning, growth, and community.Working Hours :Monday to Friday, shifts to be confirmed.Skills: Communication skills,IT skills,Organisation skills,Administrative skills....Read more...
Answer phone calls and emails for general enquiries and distribute messages to relevant staff
Arrange Export documentation for DHL/TNT
Invoicing of tools and accessories from internal and external enquiries
Taking card payment using Realex system
To assist with regular inventory inspections (stock checks), and take any necessary corrective action to avoid recurrence of any issues
Pack parts securely and carry out relevant documentation
To create and book in completed jobs through the EGO system
Co-ordinate Blacking and Painting spreadsheet with Stores/Logistics CO-Ordinator and Purchasing
Use of Excel spreadsheets to keep purchasing up to date
Carry out the relevant filing activities on a regular basis- Proof of export
Maintain a safe and clean work environment by keeping shelves, pallet areas and workstations in a tidy manner whilst also maintaining a clean core stores area, complying with all company procedures, rules and regulations
Ensure the accurate completion of company paperwork, including delivery paperwork, and QHSE documentation
To carry out any other ad-hoc duties as requested by the production Manager
Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
Upon successful completion of the level 3 Business administrator apprenticeship a full time permanent position may be offered subject to availability
Employer Description:Merlin Diesel Systems Ltd is one of the worlds leading aftermarket suppliers of diesel fuel injection.
We have over 75 years of experience in this industry and distribute to more than 100 countries worldwide.Working Hours :Monday - Friday, 9.00am - 5.00pmSkills: Communication skills,IT skills,Attention to detail,Customer care skills,Administrative skills,Number skills,Logical,Team working,Initiative....Read more...
