Administrator - Hillingdon, West London - Hybrid working - £30,000 per annum CBW is currently recruiting on behalf of a well-established and highly reputable Facilities Management service provider located in Hillington, West London. This is an exciting opportunity for an experienced and proactive professional to join a dynamic team within the fast-paced Facilities Management sector. The ideal candidate will bring proven experience in a similar environment, demonstrating a strong understanding of FM operations and best practices. We are seeking someone with exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. The successful individual will be a forward-thinking problem solver—someone who anticipates challenges, offers solutions, and adds value through a proactive and collaborative approach. If you thrive in a structured yet evolving environment and are looking to take the next step in your FM career with a respected and supportive organisation, we encourage you to apply. Brief Overview:Monday - Friday 8am - 5pm18 month FTC - possibility for extension Hybrid working available - 4 days in office£30,000 per annum Key Responsibilities:Oversee and process new supplier onboarding requests, ensuring full compliance with company policies and procurement procedures.Validate and upload all required supplier documentation into the Procurement system, maintaining data integrity and version control.Provide administrative support to internal stakeholders in the creation of purchase orders, ensuring correct approval workflows are followed.Maintain a high standard of accuracy when entering and updating data, while effectively managing multiple time-sensitive requests.Monitor and manage the shared Procurement inbox on a daily basis, responding to queries and directing tasks to appropriate team members promptly.Support the Procurement Manager in maintaining audit-ready records, ensuring ongoing compliance with internal and external standards.Actively promote the use of the Preferred Supplier List (PSL) and ensure supplier and contract records are current and well-maintained.Conduct supplier spend analysis and support procurement reporting requirements to inform business decisions.Liaise with accreditation bodies and certification partners to provide accurate and timely supplier information.Ensure that all suppliers meet onboarding, documentation, and compliance requirements in line with business expectations.Identify and escalate risks or potential service interruptions related to supplier performance or non-compliance.Contribute to procurement-led projects, process improvements, and strategic initiatives to strengthen supply chain reliability and operational efficiency.Key Requirements:Demonstrated experience in an administrative role, preferably within a procurement or supply chain environment.Background in facilities management (FM), mechanical & electrical (M&E), or construction sectors is advantageous.Strong interpersonal and stakeholder management skills, with the ability to build relationships across departments.Confident in data analysis and reporting, with proven ability to manage competing priorities under minimal supervision.Proficient in Microsoft Office Suite, especially Excel, Outlook, Word, Teams, and Office 365.Exceptional attention to detail, organisational skills, and the ability to manage documentation with precision.Capable of independently managing supplier-related administrative tasks from initiation to completion.Immediate availability or ability to start within one week is required; this is a fixed-term contract position.If you're a highly organised administrator with procurement experience and a proactive approach to process management, we’d love to hear from you!....Read more...
Take incoming client call
Scan and file documents
Archive completed documents
Training Outcome:
Upon successful completion of the Level 3 Buisness Administration apprenticeship, a full time permanent position may be offered where available
Employer Description:Vincent Sykes Solicitors is an established law firm with an outstanding reputation for clear, good value and quality legal advice.Working Hours :Monday to Friday
9.00am to 5.00pmSkills: Communication skills,IT skills,Attention to detail,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative....Read more...
Sacco Mann are working in partnership with an innovative, highly successful IP practice who are seeking a skilled Patent Secretary to join their London team.
The Role
You will be instrumental to this successful business in providing full secretarial, PA and administrative support to a handful of Fee Earners.
What’s in it for You?
Competitive Package: A market leading financial package.
Career Development: Access to professional development opportunities and clear progression pathway.
Hybrid working: 2 days in the office and 3 days working from home.
Autonomy & Support: Take charge of your own workload whilst enjoying the backing of a collaborative and knowledgeable team.
Work-Life Balance: A healthy approach with regular wellbeing events within a friendly and sociable environment.
Key Responsibilities
Reporting to the Team Leader, an overview of your day-to-day duties include:
Legal Support – Preparing official forms for UK, EU and international patent applications, papers/bundles for oral proceedings, standard reporting letters without instruction. You will also, monitor and act on prompt schedules and amend documents.
Secretarial Support – You will be a primary point of contact for Fee Earners and manage all aspects of their diaries, covering travel arrangements and organising meetings (in person and virtually).
General Support – This includes holiday cover for colleagues, liaising with other departments, project work, preparing invoices, file management, invoicing and monitoring e-workspaces.
About You
You’ll possess demonstrable experience working within a similar patent role, be this secretarial or administrative.
Be au fait with Microsoft Office, Epoline, Inprotech and SharePoint.
Pragmatic, solution focused and proactive with the ability to work calmly under pressure.
An excellent communicator, both verbally and in writing.
Seamlessly manage your own workload, consistently meeting tight deadlines.
If you would like to discuss this excellent Patent Secretary opportunity in more detail, please contact Tim Brown on 0113 467 9798 / tim.brown@saccomann.com
If this role isn’t quite right for you, we are instructed on an array of IP support roles across the UK, so please don’t hesitate to get in touch. We’d love to hear from you!
....Read more...
An exciting opportunity has arisen for an experienced Legal Support Team Leader to join a leading Private Wealth team based in Manchester. This newly created role offers the chance to play a key part in a growing team that advises high-net-worth individuals, business owners, trustees, and international clients on complex matters ranging from succession planning to contentious probate.
This is a hands-on leadership role that would suit someone with strong legal administration experience and a natural ability to manage and motivate others.
The Private Wealth team is known for its breadth of expertise and high-calibre client base. The team works collaboratively across both contentious and non-contentious areas, including:
- Succession planning and tax mitigation
- Wills, trusts, and estate administration
- International estate and tax advisory
- Contentious trust and probate matters
Youll be responsible for managing a team of six administrators while ensuring the smooth running of core support functions. Key responsibilities include:
- Overseeing the billing process and handling payments
- File opening and compliance tasks
- Supervising digital dictation and transcription work
- Ensuring a high standard of administrative support across the team
- Supporting the development of the admin function as the department continues to grow
This is a full-time role with the opportunity to work from home one day per week. This firm are looking for someone who brings:
- Proven experience in a senior administrative role within a legal environment (essential)
- Previous team leadership or supervisory experience
- Strong organisational skills and attention to detail
- A proactive and solutions-focused approach
- The confidence to communicate effectively across all levels
Previous experience within private wealth / private client would be a distinct advantage but not essential. In return, youll be part of a forward-thinking and inclusive team where your contribution is valued. Benefits would include:
- Minimum 25 days holiday (plus Christmas closure and increases with service)
- Private medical insurance (with options to include family members)
- SMART pension scheme
- Travel insurance and income protection
- Life assurance (3x salary)
- Regular social, charitable and wellbeing events
- Career development opportunities through a structured annual promotions process
This is a fantastic opportunity to shape and grow a leadership role in a thriving and supportive team. If youre looking for a long-term move in a dynamic and collaborative environment then please give Justine a call on 0161 914 7357 or email your CV to j.forshaw@clayton-legal.co.uk....Read more...
An opportunity has arisen for a Project Coordinator to join a well-established technical services provider with a strong reputation for delivering HVAC solutions across commercial and industrial sectors.
As a Project Coordinator, you will be coordinating project logistics and schedules to ensure smooth delivery of HVAC services. This full-time role offers a salary range of £27,000 - £32,000 and benefits.
You will be responsible for:
* Supporting the delivery of HVAC projects from planning through to completion
* Coordinating schedules, materials, and site visits with engineers, suppliers, and subcontractors
* Raising purchase orders and tracking procurement and delivery timelines
* Preparing and maintaining essential project documentation including RAMS and compliance records
* Organising project files, drawings, and supporting documentation
* Monitoring project progress and escalating any issues or delays proactively
* Assisting with invoicing processes, job costing, and variation tracking
* Providing day-to-day administrative support to the project management team
What we are looking for:
* Previously worked as a Project Coordinator, Project Administrator, Project Assistant, Operations Coordinator, Engineering Administrator, Operations Administrator, Contracts Administrator, Site Administrator, Project Scheduler, Project Support Coordinator, Contracts Coordinator, Technical administrator, technical coordinator, Service coordinator or in a similar role
* Prior experience in coordination, planning or administrative role, ideally within HVAC, construction, M&E, or related industries
* Strong organisational skills and the ability to manage multiple priorities
* Proficient in Microsoft Excel or Google Sheets, and comfortable with job management systems
* Ability to perform well in a fast-paced, evolving environment
What's on offer:
* Competitive salary
* Company pension scheme
* 33 days annual leave (including bank holidays)
* Opportunities for progression in a growing organisation
* Supportive team environment with a collaborative culture
This is a fantastic opportunity for aProject Coordinator to be part of a thriving team with clear career development potential.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Principal Duties
1. To be responsible for providing efficient and effective administrative and/or customer service support to respond to service specific needs including:
Meeting and Greeting high level visitors in a courteous and professional manner
Become confident over time in providing basic cover in the absence of fellow staff
Postal duties
Photocopying and collating documents
Taking concise and accurate telephone messages
Making telephone calls under direction
Inputting data onto computer systems
Using IT packages for word processing, spreadsheet and database applications.
Servicing meetings
Organising and servicing events
Dealing with customer requirements in a courteous and professional manner, taking advice from the supervisor when appropriate.
Maintaining total confidentiality at all times.
2. To attend training and work to achieve the agreed Apprenticeship training programme.
Secondary Duties
To be familiar with a wide range of IT systems.
To ensure the effective use of office equipment and machinery and to make use of such facilities.
To undertake word processing and other administrative/customer services work as required.
To assist when required in activities to promote and publicise Apprenticeships within the Council.
To participate in council programmes of in-service training.
To undertake such other duties and responsibilities of an equivalent nature as may be determined by the Head of Service (or nominated representative) in consultation with the apprentice and if she/he wishes with her/his trade union representative.
Training:An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.Training Outcome:Progression offered to the right candidate.
Employer Description:Rochdale Council builds success and prosperity with our citizens and partners, whilst protecting our vulnerable people.Working Hours :37 Hours per week - Monday to Friday. Shifts to be confirmed.Skills: Communication skills,Team working,Proud,Pioneering + Open,Committed to gaining Skills,Passionate....Read more...
Answer phone calls
Greet clients and visitors
Sorting outgoing and incoming mail, when required
Provide reception cover as and when required
Audio typing of minutes, letters, etc, and copy typing.
keeping track of and ordering stationery and other office stock.
Printing - printing MIS cards for personal lines, including maintaining pre-printed stock, and keeping accurate records of cards sent.
General Office Administrtion and upkeep.
administrative tasks for diffrent departments.
Handle day-to-day enquiries from clients/customers
Liaise with colleagues, establishing and maintaining effective relationships.
Maintain full confidentiality and follow company policies and procedures at all times.
Training:Remote at workplace / workshops and introduction onsite at City College Plymouth.Training Outcome:When your apprenticeship comes to an end, you have plenty of choices. Plus you’ll have recognised qualification relevant to your role, which you can continue to build on. It’s possible you may decide you want to go on to study for another apprenticeship at a higher level, or you might wish to take a break from formal learning. This will all be discussed with you in advance of your End Point Assessment.
TH March has been running its award-winning apprenticeship scheme for 19 years and over that time have hosted 34 apprentices, with 10 still working for the company in various departments including Claims, HR, Business Change Management, Commercial Insurances and Personal Insurances.
Employer Description:We are the largest firm of specialist jewellery insurance brokers in the UK
and have been looking after jewellers and their customers since 1887. As
experts in insuring valuable and treasured possessions such as jewellery
and watches, we understand the trade and we use our experience and
relationships with the aim of making claims hassle-free.Working Hours :Monday to Friday, 8.30am – 5.00pm with a 1 hour lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Ramsey – Workflow Team Apprentice:
Managing and processing incoming correspondence.
Learning NHS systems and protocols.
Supporting clinical staff with accurate document handling.
Developing administrative and IT skills.
Understanding information flow in general practice.
Manea – Care Coordinator Support Apprentice:
Booking and managing acute patient appointments.
Organising routine care for long-term conditions.
Supporting patient monitoring and follow-ups.
Communicating with patients and healthcare professionals.
Developing planning, coordination, and people skills.
Handling sensitive and complex patient information.
Training Outcome:After completing this apprenticeship, there are several potential career progression opportunities within general practice and the wider NHS. These include:
Medical Administrator or Receptionist – Continue developing in admin-based roles with increased responsibility.
Care Coordinator – Progress into a full-time care coordination role, supporting patient care pathways.
Workflow/Document Management Lead – Specialise in managing clinical correspondence and supporting clinicians.
Health Care Assistant (HCA) – With additional training, move into a more patient-facing clinical role.
Practice Manager or Assistant Practice Manager – With experience and further study, progress into leadership and management.
Further Education and qualifications – Opportunities to take on additional apprenticeships or diplomas in healthcare, business administration, or leadership.
The apprenticeship provides a strong foundation for a long-term, rewarding career in healthcare, with real potential for growth and development.
Employer Description:Fenland Group Practice is a multi-site NHS GP partnership serving communities across Cambridgeshire, with surgeries located in Manea, Ramsey (Rainbow Surgery), Doddington, and Wimblington . The practice offers a wide range of services, including chronic disease management, baby clinics, diabetes care, asthma support, and smoking cessation programs .
Committed to inclusivity, Fenland Group Practice is a designated Safe Surgery, welcoming all patients regardless of nationality or immigration status, and offers interpreter services to ensure effective communication The practice leverages digital tools like the NHS App and AccuRx to streamline appointment bookings, prescription orders, and patient communicationsWorking Hours :Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Non judgemental,Patience....Read more...
Key Responsibilities
Support the team with all aspects of Sales Order Processing in line with company policy
Support the billing team in processing and issuing client invoices accurately and on time
Assist with data entry, record-keeping, and document management
Respond to client queries via phone and email in a professional and timely manner
Help maintain CRM and billing systems, ensuring data accuracy and up-to-date records
Assist with reporting tasks and internal communications
Help track contract renewals, service tickets, and subscriptions
Undertake general administrative duties including scanning, filing, and preparing documentation
Attend training and development sessions as part of the apprenticeship program
What We Offer
A structured apprenticeship programme leading to a Level 3 Business Administration qualification
Mentoring and support from experienced professionals
Real-world experience in a busy, customer-focused tech environment
Opportunities to build a long-term career within the company after completion
Friendly and supportive working environment
Access to internal training and development resources
Training:The apprentice will be allocated with an assessor who will visit them within the workplace once every 6-8 weeks.
In addition, the apprentice will be required to attend an online lesson once a month, to work towards their Business Administration Standard.Training Outcome:There is the potential for a permanent position on completion of this apprenticeship, for the succesful candidate.Employer Description:We are a UK-based Managed Services Provider (MSP), delivering high-quality IT support, cloud infrastructure, and technology solutions to a diverse range of clients. We pride ourselves on delivering exceptional customer service and maintaining strong, long-term client relationships. As we continue to grow, we're looking for a motivated and detail-oriented Business Administration Apprentice to support our Customer Service and Billing team.Working Hours :Monday to Friday, 9am - 5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Analytical skills....Read more...
Navigating patient requests to appropriate services, using pre-defined procedures
Providing a professional service to patients and maintaining a friendly and understanding approach, even at times of provocation and pressure
Entering into sometimes challenging dialogue with patients, based on the knowledge, training and procedures provided for the role
Recognising where to seek professional direction and where administrative procedures may be applied
Active participation, as appropriate for the role, towards achievement of QOF and other enhanced Services Practice goals
Working as part of the larger Patient Services team, focused on Reception responsibilities, but with a wider remit when working within smaller centres
Working in a busy, at times pressured and rapidly changing environment dealing with the needs of patients, the general public and busy Health Care Professionals
Taking responsibility for daily events and being aware of daily priorities
Using one’s own initiative to suggest solutions to organisational problems
Motivating oneself in “quiet times” to address “housekeeping” issues
Making time to learn and do new things
Training:Business Administrator Level 3 Apprenticeship Standard:
Level 3 Units included in the programme include:
The organisation
Business fundamentals
Decision making
Project management
Managing performance
Training Outcome:
A permanent position within the organisation upon completion of the apprenticeship
Employer Description:The Reception Team look after patients, their appointments, prescriptions and all the stuff that flies around - a massive amount of administration involved in running a busy practice and this includes a backroom team of Administrators to handle the huge influx of correspondence and data each day.Working Hours :Monday and Tuesday between 7am and 8pm.
Wednesday, Thursday and Friday between 7am and 6pm.
Days and shifts are to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Assist Management with day-to-day administrative tasks
Help with HR day to day tasks such as absences, note taking, distributing training from our atlas platform, etc
Comprehensive document management support including photocopying, scanning, printing
Liaising with departments within the business to gain extra details if required. Ongoing Support to Gather compliance information for Audits and to comply with are screening and vetting standards
To support the Operations/Business Managers with effective management of operational activity
Responsible for ordering and maintaining an appropriate stock of stationery for the office and keeping the stationery areas in good order for all to use
Agreed project work with your line manager
Ability to identify situations that could result in customer complains in order to prevent the complaint from occurring
Training:Business Administrator Level 3 Apprenticeship Standard:
Blended learning on and offline
Observations in the workplace
Minimum of 6 hours off the job training per week
If 4/C in maths & English at GCSE's has not been obtained, functional skills will be required
Training Outcome:
Potential to be a permanent role once apprenticeship is completed
Employer Description:We are passionate about providing high-quality security solutions, from uniformed officers to bespoke training and consultancy. Our commitment to excellence is reflected in the way we support our front-line staff, ensuring they’re equipped to provide the best possible service across all regions.
With industry-recognised certifications like ISO 9001, 14001 and 45001, alongside our accreditation as an SIA Approved Contractor (ACS), you can trust us to prioritise your safety. From the moment we start working together, you’ll have a dedicated manager to assist you around the clock, ensuring your security needs are always met. It’s our privilege to serve you.Working Hours :Monday - Friday, 9.00am - 5.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative....Read more...
This role will support the company’s recruitment activities and assist in onboarding new team members, as well as overseeing benefits administration and supporting wider HR initiatives and projects.
We aren’t just looking for someone who will cover administrative duties, we are a growing organisation, and the right candidate will have the opportunity to support local HR activities as well as visibility of HR on a global scale.
Duties will include:
Onboarding and offboarding activities
HRIS administration
Administration of company benefits
Training:
HR Support Level 3 Apprenticeship Standard
Training Outcome:
Jenoptik would love for the successful candidate to become a long-term member of our team
We provide a great platform for someone to learn, grow, and build a rewarding career in HR
Upon completion of the apprenticeship, we would look to offer a permanent position as an HR Administrator within our team
Employer Description:Jenoptik UK is part of the Smart Mobility Solutions division of Jenoptik, providing photonics-based, innovative, and sustainable solutions including technology and services for Road Safety, Public Security, and Road User Charging. Our customers include local and central government, police, and enforcement agencies, as well as public and private organisations.
Jenoptik are experts in making roads better; using Automatic Number Plate Recognition based technologies to reduce casualties, improve traffic flows and enhance the environment. With more than 100 UK based staff, dedicated to its advanced ITS solutions, our services support projects from initial consultation, design, and manufacture through to installation and on-going maintenance.
Since we first invented ANPR (yep, that was us!) over 40 years ago, our products and services have continually evolved to provide best of breed solutions, through ongoing innovations with patented firsts such as synchronised Infra-Red illumination and Deep Learning artificial intelligence software.Working Hours :Monday - Friday, 9.00am - 5.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
We operate a support service with a team of staff who give advice, information, and guidance on a range of issues including, housing, benefits, form filling, debt and we give grants to individuals. We also run a foodbank and have 34 almshouses
Duties will include:
To act as receptionist dealing with enquiries, booking appointments with support workers
To collate and photocopy/scan forms as and when appropriate
To be responsible for helping to maintain JHC’s filing systems, both paper and electronic
To manage, organise, and update relevant data, using spreadsheets and database applications for the Charity as and when required
To signpost clients of JHC Support Service as required
To arrange and participate in meetings and training
To take minutes of meetings as required
To communicate information and reports by appropriate methods, internally and externally, to assist and enable an effective organisational service
To analyse and interpret instructions and issues arising and then implement actions according to administrative policies and procedures
Training:
You will achieve a Customer Service Pratitioner apprenticeship level 2 with an assessor from Cambridge Regional College and a work mentor
Safeguarding training essential, possibly some digital marketing, and any additional IT training needed
Training Outcome:
The charity is constantly evolving and adapting so possible progression and more responsibilities
Employer Description:JHC is a local charity working in Sawston and the surrounding villages. We are a small friendly team.
JHC is a local charity founded in 1554 when local landowner John Huntingdon left his land to "benefit poor people of Sawston".
We operate a support service which gives advice, information, and guidance on a range of issues including, housing, benefits, form filling, debt and we also give grants too. We also run a foodbank and have 34 almshouses.Working Hours :Monday - Friday, 9.00am - 5.00pm (some working from home)Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Administrative skills,Team working,Non judgemental,Patience....Read more...
Drift IT Services are looking for a motivated and enthusiastic individual to join their team as a Sales and Purchasing Administrator Apprentice. This is an exciting chance to start your journey in a professional office environment, where you will learn a wide range of administrative and organisational skills that are essential in any business setting.
The Sales and Purchasing Administrator Apprentice will be responsible for the following duties:
Accepting deliveries at the office, checking in stock on spreadsheets, recording serial numbers and tracking discrepancies
Chasing purchase orders with schools
Actioning and processing basic quotes
Sending renewal quotes for subscriptions
Answering the phone, taking messages, and dealing with customers
Raising tickets for incoming enquiries using the company support management system
Updating and maintaining the company CRM system
Training:Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12-days at the PETA training centre in Cosham. You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach.Training Outcome:A full-time permanent position may be offered to the right candidate upon successful completion of the apprenticeship.Employer Description:Drift IT Services provide straightforward, innovative, and hassle-free IT support to education providers. They have an extensive client base of schools in the South East and over 20 years’ experience in the sector, providing a proactive, friendly approach to IT support that has been developed specifically with the needs of educators in mind.
Drift IT Services are a small company that genuinely cares about the support they provide to the local education sector. With a friendly and supportive team that works collaboratively to deliver exceptional service and IT support, they have consistently demonstrated their commitment to quality. Their dedication has been recognised with nominations for the Apprenticeship Provider of the Year award for the past four years.Working Hours :Monday - Friday 8:30am - 5pmSkills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
Duties will include:
Dealing with patient’s requests, both face to face and on the telephone
Arranging appointments for GP surgeries and Practice Nurse clinics
Taking and processing requests for home visits
Taking requests for and issuing repeat prescriptions
Answering general enquiries
Explaining surgery protocols
Taking messages for other members of staff/colleagues
Organising patient records
Collating and sorting new patient medical records prior to summarising
Filing medical records as necessary
Scanning hospital results/letters into patient electronic medical records
Carrying out routine administrative duties
Opening/securing GP consulting rooms after each surgery, ensuring rooms are tidy and all PCs are closed down correctly
Ensuring adequate stocks of stationery, leaflets and forms
Ensuring all post is despatched from surgery each night
Ensuring doctors rooms are supplied with adequate stationery/requisites
Other duties
Following initial training, the use of computerised medical records
Entering relevant clinical data to patient’s computerised medical records
General responsibility for overall appearance of reception area
Making of refreshments (tea/coffee) as appropriate
Any other duties in keeping with the post
Training:
Delivery to be completed on site and off the job training either at Barnsley College or your place of work
To complete a Customer Service Practitioner Level 2 Apprenticeship Standard
Training Outcome:
With sufficient experience the candidate could progress to Team Manager or another role within the Practice
Employer Description:We are a group of GP surgeries across Penistone, Thurgoland and Silkstone. We are the second largest GP Practice in Barnsley. The role of Medical Secretary will be based at our Thurgoland branch in a team of 5.Working Hours :Monday - Friday, on a shift rota basis.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Non judgemental,Patience....Read more...
Assist teachers in preparing classroom materials andresources
Support pupils in small groups or on a one-to-one basis
Help manage classroom behaviour
Assist with the planning and delivery of lessons
Provide administrative support to teaching staff
Participate in school activities and events
Training:
Qualification: Level 3 Teaching Assistant (SEND) Apprenticeship Standard
Functional Skills Level 2 in English and maths will be provided for those without GCSE Grade 4/C (or equivalent) if required
All learning is delivered online/ remotely alongside the role
Training Outcome:Possible full-time employment upon completion of the apprenticeship.Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday - Friday, between 8.30am - 3.30pm (30 minutes break).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Process administrative tasks for the full employee lifecycle fromrecruitment and onboarding, to changes to employment, offboarding and payroll
Administer all new starter paperwork and processes e.g. pre -employment checks, references and induction
Process and review changes to employee records on the HRISsystem (iTrent) including (but not limited to) contract variations,absence, and deductions in line with monthly payroll deadlines
Work with the Group Payroll Manager to ensure that employees are paid accurately and on time using all relevant payroll systems
Provide first line support for incoming queries from colleagues across the group via the ticketing system, phone and email
Ensure all employee personnel files are set up legally and kept up to date
Provide day-to-day administration of various employee benefits e.g. healthcare, salary sacrifice and pensions benefits
Ensure the maintenance of employee records, ensuring complete accuracy and confidentiality
Assist with general copying, filing, archiving of documents as required
Provide a high level of customer service
Training:
You will work towards an Level 3 HR Support Apprenticeship, delivered by VQ Solutions
You will have a dedicated VQ Mentor and will also be supported internally by your manager
During this apprenticeship, you will develop a portfolio, attend workshop sessions and have regular reviews
The best part? All apprenticeship work will be completed during working hours
Training Outcome:
This is a great opportunity to work and learn from a professional and diverse people team and obtain a solid foundation of experience in people administration with the opportunity to later progress in either HR or Payroll specialties
Employer Description:Cambridge Education Group is a private education provider that delivers innovative academic services tailored to the needs of international students and educational institutions. Cambridge Education Group offer face to face pathway courses as well as online courses.Working Hours :Monday - Friday, 09:00 - 17:00Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Number skills,Team working,Initiative,Good time management,Ability to prioritise,Determination,Friendly professional manner.....Read more...
Join our fast-paced Nursing and Medical recruitment division, supporting candidate generation, compliance checks, and shift fulfilment across South Yorkshire.
This is a hands-on role with full training, offering excellent career development opportunities in a well-established team.
Responsibilities:
Manage the posting of job adverts and track candidate applications
Performing reference checks from previous employers
Pre-screen suitable applicants using internal systems
Book temporary healthcare workers into ad-hoc shift work
Liaise with the sales team to meet client requirements effectively
Maintain high standards of worker compliance at all times
Build and maintain professional relationships with candidates and clients
Perform general administrative duties including emailing, filing, and scanning
Uphold company standards and contribute to the smooth running of daily operations
Training:
On completion of this 18 month apprenticeship you will have gained your Business Administration Level 3 Apprenticeship
Training Outcome:
Possibility of a full time role on completion of the apprenticeship
Employer Description:Formed in 1982 and originally known as Welding International, our company started out as a key supplier of staff to the Engineering Industry across the North of Britain.
Originally under the command of Harry Dutton, an Engineering professional who spotted an opportunity in the market to supply high quality staff to the industry on a contract basis, the brand quickly grew, with offices opening across the country in quick succession. Within the first decade the brand cemented its position in the market and supported many major national Engineering concerns and earned an enviable reputation for being able to support and assist its Clients through value and quality.
Building on the reputation of Welding International, the company soon branched out into other sectors and was renamed Dutton International Ltd accordingly. Over the next 20 years the brand was strengthened by the introduction of the best in-house training and development strategies for its staff and the recruitment of the industry’s leading and highest achieving Consultants.Working Hours :Monday - Friday, 8.30am - 5.30pmSkills: Attention to detail,IT skills,Communication skills,Customer care skills,Administrative skills....Read more...
Key Accountabilities:
Provide administrative support to factory & installation team leaders
Maintenance of Drawing Office filing system and records
Conversion of templates into files for machines on factory floor using Computer Aided Design (CAD) Software
Log & archive all working papers
Setting up and maintaining customer files
Maintain records of all daily/weekly snagging activity
Maintenance of information on customer data system
Liaising with Sales & Marketing Department
Attend daily briefings & team meetings
This job description is intended as a general guide to the duties attached to the post, and is not an inflexible specification. It may therefore be altered from time to time to reflect the changing needs of the business.Training:
Business Administrator Level 3 Apprenticeship Standard
Taught sessions at New College Swindon in line with the knowledge, skills and behaviours set out in the standard
On the job learning
Training Outcome:
Full time position with opportunities in manufacturing or sales after successful completion of apprenticeship
Employer Description:As a well renowned stone importer, fabricator and installer, Anything Stone has built a solid reputation across the UK for offering an effective solution for all your stone requirements! Based in Swindon, Wiltshire we pride ourselves on having a solution for all your natural stone requirements. So, if you’re looking for domestic products such as granite worktops, quartz worktops, tiles and fireplaces, we have the answer to fit your unique situation. Similarly, if you’re in need of interior/exterior cladding, paving, kerbstones, street furniture or architectural stone for a commercial development we have the materials and staff ready to make it happen. Anything Stone is an approved fabricators and installers for Silestone, Caesarstone, Okite and Zodiaq quartz worktops.Working Hours :8.30am - 5.30pm with 1 hour for lunch; days to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Keen to learn,Pro-active,Self-driven....Read more...
Key Responsibilities:
Assist the dentist or hygienist during all clinical procedures
Prepare and maintain the dental surgery, instruments, and materials
Follow strict cross-infection and decontamination protocols
Support patients throughout their treatment, offering reassurance and clear communication
Keep accurate and up-to-date patient records
Perform reception and administrative duties as required
Participate fully in training and complete coursework for the dental nursing qualification
Requirements:
Essential:
Fluent in spoken and written English
GCSEs (or equivalent) in English, maths – Grade C/4 or above.Friendly, reliable, and professional with good communication skills
Strong interest in dentistry and patient care
Willingness to learn and complete a dental nurse training programme
You must have the right to work in the UK – we do not offer sponsorship for this role
Desirable:
Experience in a healthcare or customer-facing role
Understanding of dental procedures and terminology
Training & Development:
Enrolment on a GDC-approved Dental Nurse course
Full on-the-job training and mentorship
Progression opportunities to become a Qualified Dental Nurse upon successful completion of the course
Potential permanent position
Additional Information:
References will be required as part of the recruitment process.
We honour pre-booked annual leave
Training:
Training provided with external training provider, Performance Through People
Online virtual classroom learning given 3 hours per week plus 3 hours off the job assignment time
Training in practice virtually
Training Outcome:
Once apprentiship ends, potentially full time position for a qualified dental nurse
Employer Description:Professional Dentistry - Private dental practice based in Sutton Coldfield Birmingham,Working Hours :Monday, Tuesday and Thursday,8.00am - 5.45pm,
Wednesday, 8.00am - 2.00pm,
Friday, 8.15am - 2.15pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative....Read more...
Serve as the first point of contact at reception, welcoming clients and visitors with a friendly and professional attitudeAbility to interact with external companies, in person and over the phone in a confident and specialised manner
Managing company correspondence, including face to face customers, phone calls, emails, letters and appointments, ensuring high-quality customer service
Manage client bookings, exercise programs, and payments through our CRM system
Assist in planning and executing digital marketing campaigns across platforms (social media, email, website)
Collaborate with internal and external professionals, including website developers and marketing partners
Create engaging content for social media channels, newsletters, and marketing materials in order to grow the business and generate more clients
Identify and coordinate networking opportunities and promotional events with partner organisations
Maintain high levels of professionalism and confidentiality when dealing with sensitive client information
Support administrative tasks such as filing, paperwork, and record keeping
Ensuring cleanliness in all areas of the SN Clinic, this includes treatment rooms, toilet, court yard and the premises as a whole
Training:
Multi-channel marketer Level 3 (A level) Apprenticeship Standard
Training by course provider will be online with consistant support
For more information you can visit the deatiled job on: https://www.instituteforapprenticeships.org/apprenticeships/st1031-v1-1 Training Outcome:
To potentially work full time at the SN Clinic, with progression onto managerial level
Employer Description:The SN Clinic is an independent business established in 2015 located just outside of Dudley town centre. The SN Clinic focuses on the treatment and prevention of a number of musculoskeletal disorders. Some of the injuries include; Sports Injuries, Joint Disorders, Chronic Pain, Back Pain, Muscles Strains, Joint Sprains, Poor Posture, Aches and Pains and so on.Working Hours :Monday, 10.30am - 8.00pm. Wednesday, 9.30am - 7.00pm. Friday, 9.00am - 5.00pm. Saturday, 9.00am - 3.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Key Responsibilities:
Assist with the coordination of airfreight import shipments from origin to destination.
Support the preparation and processing of import documentation, including airway bills, invoices, and customs entries.
Communicate with airlines, handling agents, and customs authorities.
Track and trace shipments, updating internal systems and customers accordingly.
Learn to resolve delays or issues with shipments in a timely and professional manner.
Maintain accurate records and ensure compliance with all regulatory requirements.
Provide administrative support to the import team as needed.
Participate in training and development activities as part of the apprenticeship program.
Training:The candidate will complete an apprenticeship within the agreed subject for the vacancy. This may include a BTEC Diploma/Standard and End-Point Assessment. It may also include Functional Skills in maths and English.
The apprentice at the end of this qualification will achieve a Level 3 Business Administrator Apprenticeship Standard.
This is an on the job training position which will be carried out in an office environment , led by experienced mentors and colleagues.
The employer is offering a structured apprenticeship program with on-the-job training, support from experienced mentors and colleagues. With an opportunity to gain a nationally recognized qualification with career/development prospects within the logistics industryTraining Outcome:Permanent varied role within the logistics industry.Employer Description:Velta International is a UK-based freight forwarding and logistics company, operating since 1999. They offer a range of services, including international air and ocean freight, international and domestic courier services, and a dedicated European road freight division. Offices based in Essex, Manchester, and Heathrow, strategically located near major ports and airports.
Velta provide global freight solutions including international freight forwarding, warehousing, logistics, distribution, fulfilment and e-commerce servicesWorking Hours :Monday to Friday, 09.00 to 17.30.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Patience,Keen interest in supply chain,Keen interest in logistics,Organisational skills,Interpersonal skills,Willingness to learn,Take initiative....Read more...
Answering phones
Booking in appointments for Engineers
Setting up new customer files for installation
General administration
Help update database
Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
This would be discussed on successful completion of your apprenticeships
Employer Description:Security company that installs and Monitor CCTV, Intruder and Fire alarms, Access and gates.Working Hours :Monday - Friday, 9.00am - 5.00pm with 1 hour unpaid lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working....Read more...
JOB DESCRIPTION
The Sales Support Coordinator position will provide a dual role in supporting sales administrative duties and assisting the Pricing Department in programming customer related rebates/allowances and pricing. Responsibilities will involve sales support for the sales team and coordinating sales related activities within the company. Close interventions with sales team retrieving data to update monthly President's Letter and Commentary. This position will help with presentations and supporting material such as P&L, spreadsheets, and line review assistance to help sales representatives win business. In addition, this position provides administrative support to the sales team as needed (but not limited to): producing templates, binders, reports, presentations, coordinating travel arrangements, compiling monthly company commentaries, updating territory alignment, maintenance, and mapping, and ordering supplies. Responsibilities
Pricing & Promotional Support
Program and monitor pricing consistent with Channel, Region, Territory and National Account alignment. Coordinate programs cross-departmentally aligning with key business objectives Coordinate discount and rebate account accruals in SAP with account payment activity Work closely with Customer Service to ensure account orders are priced correctly and invoiced on a timely basis Provide data and back-up documentation for auditor pricing verification Explore, test and audit for software efficiencies in running promotions and programs Review and assist in customer master set-up in SAP
Sales Administration
Manage the DAP Fleet Vehicle program Complete monthly President's Letter, Commentary and other reporting as assigned Administrative support for Sales Team Assist with conversions, planograms, mailings and presentations Requirements
Requirements
Educational requirement is bachelor's degree. 0-3 years' experience in backend sales support or customer service. Comfortable working in a fast-paced environment, multitasking is essential. Industry experience and product knowledge a plus. Knowledge of SAP system preferred but not required. Strong interpersonal, conflict resolution, and written and verbal communication skills. Ability to work effectively in stressful situations. Detail oriented service and mature attitude when dealing with customers.
Benefits:
Medical, Dental and Vision Insurance Company Provided Life Insurance Paid Time Off (PTO) Company-paid short-term and long-term disability 401(k) plans Employer-funded pension plan Tuition Reimbursement
Pay Range
$19 - $31 per hour.
About DAP
DAP is a market leading manufacturer, innovator and marketer of home repair and construction products including caulks, sealants, spray foam insulation, adhesives, and patch and repair products. DAP is part of RPM International Inc., a $6.1 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services. You will find DAP products in the hands of professional painters, remodelers, builders, and do-it-yourselfers, and in 60,000 retail outlets, ranging from home centers and mass merchandisers to your local hardware, pro contractor channels and paint stores. DAP's eight manufacturing and distribution facilities in the United States of America and Canada service North America and the world. At DAP, we hire the best people and give them a collaborative and rewarding work environment that empowers them to succeed! We support associates in continuous professional growth and collaborate on the steps it takes to get to the next level in their careers. Our associates enjoy a comprehensive benefits package including 401(k) with company match, pension, paid parental leave, competitive health insurance rates, employee stock purchase plan, tuition reimbursement, free wellness programs and more! Learn more about DAP's history, culture and benefits at www.dap.com/careers/ DAP - On the job since 1865.Apply for this ad Online!....Read more...
New Business Processing:
Prepare and submit advice sets for new business cases, including illustrations, applications, and suitability letters for cash-based investments
Prioritise casework as directed by the Practice Manager, ensuring completion within agreed service level agreements (SLAs)
Client Meeting Follow-Up:
Format meeting notes and ensure all post-meeting actions are completed accurately and promptly.
Update internal systems, including iBusiness and Salesforce, as well as document all tasks completed on behalf of the Partner/Adviser
Follow timelines and priorities set by the Practice Manager
Client Review Management – Assisting Head of Client Servicing:
Provide ongoing support to the Head of Client Servicing in the coordination of the review process, ensuring all review-related tasks are scheduled, monitored, and delivered in accordance with internal standards and SLAs.
Client Communication & Call Handling:
Answer incoming telephone calls in a professional, friendly, and client-focused manner.
Record and resolve or escalate client queries in accordance with the firm’s business process and client service standards.
Mail & Document Processing:
Manage all incoming and outgoing mail according to internal processes.
Prioritise, scan, and log correspondence accurately, ensuring all actions are completed within agreed turnaround times.
Marketing & Client Engagement:
Organise and distribute marketing materials for campaigns, birthdays, and special occasions.
Ensure that client communications are accurate, segmented appropriately, and comply with the firm’s standards and branding guidelines.
Case & Pipeline Management:
Maintain end-to-end ownership of allocated client cases.
Ensure timely follow-up of provider requests such as Letters of Authority (LOAs) after five working days.
Maintain accurate client records and documentation throughout the case lifecycle.
Track and chase pipeline business weekly—monitor submitted and pending cases through to payment.
Meeting Preparation & New Client Onboarding:
Prepare and organise client files ahead of scheduled meetings.
For new clients, ensure full setup across all relevant systems (PROMs, Curo) and that data is accurate and complete.
Professional Written Communication:
Draft and send client, provider, and internal communications that are clear, professional, grammatically correct, and aligned with brand tone.
Other adhoc administrative and support duties:
Please note that at times, critical to the needs of the business, you may be asked to complete and/or support other administrative tasks or duties to ensure the smooth and efficient running of the office.
Training:Training and support will be provided by our specialist Apprenticeship training provider, Smart Training & Recruitment.Training Outcome:Upon successful completion of the Apprenticeship there will be the opportunity to diversify into one of the specialist areas of the business. This may include; Client Services, IT, Marketing or to work towards becoming a Qualified Financial Adviser.Employer Description:McMillan Financial Advice Limited evolved from McMillan Wealth Consultants Limited which was created in 2015 by its Principal and Director Suresh McMillan. Already an established Partner of trusted wealth management group, St. James’s Place, Suresh wanted to create a new Partner Practice to provide first class financial advice to clients in the South East, encompassing a breadth of areas of wealth management.
With offices in Brighton and London and an experienced team of professional financial planners, we provide holistic financial advice to both private individuals and businesses.Working Hours :Monday to Friday, 9.00am - 5.00pm, with unpaid 45min break for lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience,Confident telephone manner....Read more...
