Operations Coordinator (Part Time)
This is a key support role within the operations function, offering excellent career development opportunities across the wider business.
Key Responsibilities of this Operations Coordinator role based in Aldermaston:
Operations & Customer Support Coordination – Act as a primary point of contact for customer and internal enquiries, providing timely, professional support and ensuring smooth day-to-day operations.
Order Processing & Management – Handle customer orders from initial enquiry through to delivery, ensuring accuracy, efficiency, and full end-to-end coordination.
Sales & Commercial Support – Support the sales and operations teams by preparing quotations, proposals, and associated documentation, helping ensure customer requirements are met.
Logistics & Scheduling – Coordinate deliveries, monitor stock levels, and liaise with internal departments and suppliers to ensure efficient fulfilment of orders.
Administrative & Systems Support – Maintain accurate records, update CRM systems, manage customer accounts, and produce regular operational and sales reports.
Key Requirements for this Operations Coordinator role in Aldermaston:
Proven experience in an operations coordination, sales administration, or customer service role.
Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent communication and interpersonal skills with a proactive, customer-focused approach.
Proficient in Microsoft Office and CRM systems.
Ability to work independently and as part of a collaborative team (part-time flexibility required).
To apply for this Part Time Operations Coordinator role in South England, please send your CV to NDrain@redlinegroup.Com or call 01582 878828.....Read more...
Logistics Coordinator / Import & Export Coordinator Chigwell £30,000 - £55,000 + Hybrid Working + Excellent BenefitsAre you an experienced Logistics Coordinator, Logistics Officer or Import & Export Coordinator looking to join a rapidly growing international business?We're recruiting on behalf of an ambitious organisation that has experienced exceptional growth over the last 12 months and is continuing to expand its logistics team. This is a fantastic opportunity to join a collaborative, fast-paced environment where you'll play a key role in managing international shipments across road, sea and air freight.If you're confident managing customs documentation, coordinating freight movements and building strong relationships with transport providers, we'd love to hear from you.The Logistics Coordinator / Import & Export Coordinator Role:
Coordinating international shipments across road, sea and air freight
Managing customs clearance documentation and import/export processes
Negotiating with freight forwarders, hauliers and transport providers
Liaising with suppliers, warehouses and customers to ensure smooth delivery schedules
Planning and monitoring shipments from order through to delivery
Maintaining accurate information across the ERP system and Excel
Resolving delivery issues and proactively identifying solutions
Working closely with internal teams to meet customer deadlines and operational priorities
Supporting continuous improvements across logistics and supply chain processes
About You:
We're looking for someone who has already worked within logistics or supply chain and can quickly make an impact without requiring extensive training
You'll ideally have experience as a Logistics Coordinator, Logistics Officer, Import & Export Coordinator, Freight Coordinator, Shipping Coordinator, Supply Chain Coordinator, Logistics Planner or Transport Coordinator
Experience coordinating international freight across road, sea and/or air
Strong knowledge of customs clearance procedures and shipping documentation
Experience negotiating with transport companies and freight providers
Good understanding of international supply chain operations
Experience using ERP systems (Microsoft Dynamics experience would be advantageous)
Strong Excel skills
A proactive attitude with excellent problem-solving ability
The confidence to work in a fast-paced environment and manage multiple priorities simultaneously
What's On Offer?
Salary between £30,000 - £55,000 depending on experience
Hybrid working - 2 days from home
Flexible hybrid days
8:00am - 4:30pm working hours
Private healthcare
Electric vehicle salary sacrifice scheme
EV charging on site
Pension salary sacrifice
Structured onboarding with a dedicated buddy and ongoing support
Genuine long-term career opportunities within a business experiencing significant growth
If you're an experienced Logistics Coordinator, Logistics Officer, Import & Export Coordinator or Supply Chain Coordinator looking for your next challenge within a growing international business, we'd love to hear from you.
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
Exciting opportunity for graduates! Join a leading technology company revolutionizing retail investment as a Business Operations Coordinator. You'll play a pivotal role in ensuring smooth and efficient functioning of the business operations, facilitating collaboration across teams and supporting the delivery of exceptional service to the clients.Business Operations Coordinator (based in Elstree, Salary: £25K)Here's what you'll be doing:Coordinating and facilitating communication between various departments to ensure alignment with business objectives.Assisting in the planning and execution of marketing initiatives and campaigns to promote our platform and services.Supporting the webinar hosting activities, including content creation, scheduling, and participant engagement.Conducting research and analysis to identify opportunities for process improvement and optimization.Assisting with account management tasks, including client communication and relationship management.Providing administrative support to senior management as needed.Here are the skills you'll need:Strong organizational and multitasking abilities, with exceptional attention to detail.Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.Proficiency in Microsoft Office Suite and other relevant software applications.Analytical mindset with the ability to gather and interpret data to drive decision-making.Here are the benefits of this job:Competitive salary of £25kOpportunities for professional development and career advancement within a growing company.Exposure to the dynamic world of retail investment and financial services.Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.....Read more...
Logistics Coordinator / Import & Export Coordinator – Chemical DistributionChigwell£30,000–£55,000 + Hybrid Working + Excellent Benefits
Are you an experienced Logistics Coordinator, Logistics Officer or Import & Export Coordinator with a background in chemical distribution?
We’re recruiting on behalf of a rapidly growing international business that has achieved exceptional growth over the past 12 months. As the company continues to expand its logistics operation, it is looking for an experienced coordinator who understands the demands of distributing chemical products through international supply chains.
This is an excellent opportunity to join a collaborative, fast-paced environment where you’ll manage international shipments across road, sea and air. You’ll take responsibility for customs and shipping documentation, coordinate with freight partners and help ensure chemical products are transported safely, compliantly and on schedule.
The Logistics Coordinator / Import & Export Coordinator Role:
Coordinating domestic and international shipments of chemical products by road, sea and air
Managing customs-clearance documentation and import/export processes
Preparing and checking shipping documentation to ensure accuracy and regulatory compliance
Working with freight forwarders, hauliers and specialist transport providers
Negotiating rates and service levels with transport and freight partners
Liaising with suppliers, warehouses and customers to maintain smooth delivery schedules
Planning and monitoring shipments from order through to final delivery
Ensuring relevant product, transport and safety documentation accompanies each shipment
Maintaining accurate information across the ERP system and Excel
Resolving delays, documentation queries and delivery issues proactively
Working closely with internal teams to meet customer deadlines and operational priorities
Supporting continuous improvement across logistics and supply-chain processes
About You:
To be considered, you will need previous experience working within a distribution business involving chemical products. You should already be confident managing international freight and able to make an impact without requiring extensive training.
You may currently be working as a Logistics Coordinator, Logistics Officer, Import & Export Coordinator, Freight Coordinator, Shipping Coordinator, Supply Chain Coordinator, Logistics Planner or Transport Coordinator.
You will also have:
Previous logistics or supply-chain experience within a chemical distribution company or a closely related chemicals environment
Experience coordinating international freight by road, sea and/or air
A good understanding of the documentation and compliance requirements associated with transporting chemical products
Strong knowledge of customs-clearance procedures and import/export documentation
Experience working with and negotiating with freight forwarders, hauliers and transport providers
A good understanding of international supply-chain operations
Experience using ERP systems; Microsoft Dynamics experience would be advantageous
Strong Excel skills
Excellent attention to detail and a proactive approach to problem-solving
The confidence to manage multiple priorities in a fast-moving environment
Strong communication skills and the ability to build effective relationships with suppliers, customers and logistics partners
What’s on Offer?
Salary of £30,000–£55,000, depending on experience
Hybrid working, with two days per week from home
Flexibility over hybrid-working days
Working hours of 8:00am–4:30pm
Private healthcare
Electric vehicle salary-sacrifice scheme
On-site EV charging
Pension salary sacrifice
Structured onboarding with a dedicated buddy and ongoing support
Genuine long-term career opportunities within a business experiencing significant growth
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
An opportunity has arisen for a Lettings Property Manager to join an independent estate agency specialising in residential sales, lettings and property management providing personalised property services to buyers, sellers, landlords and tenants.
As a Lettings Property Manager, you will be responsible for managing a fully managed lettings portfolio, overseeing property operations including maintenance, compliance, inspections, contractor coordination, and communication with landlords, tenants, and other stakeholders.
This full-time office-based role offers a salary range of £30,000 - £35,000 and benefits.
You will be responsible for:
? Managing maintenance requests from initial reporting through to completion, including arranging access, issuing work instructions, and following up outstanding works.
? Conducting property inspections, preparing detailed reports, and identifying any required maintenance works.
? Obtaining landlord approval for repairs, arranging payments, and managing property management enquiries.
? Sourcing contractor quotations, negotiating costs, and ensuring value for money.
? Processing contractor invoices and monitoring landlord account balances.
? Liaising with local authorities regarding property-related matters.
? Managing check-out processes, inventory reviews, deposit matters, and serving relevant notices.
? Handling insurance claims with councils and relevant parties.
? Supporting contractor onboarding and maintaining accurate contractor records.
What we are looking for:
? Previously worked as a Lettings Property Manager, Property Manager, Lettings Manager, Tenancy Manager,Lettings Coordinator, Property Coordinator or in a similar role
? Have 2 years of experience within property management (highly preferable)
? Skilled in Microsoft Word, Excel, and Outlook.
? Strong customer service skills with the ability to build and maintain positive relationships.
? Confident communication skills, bot....Read more...
As Office Coordinator you will be joining a family owned and run beautiful rural estate. The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties. The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to £28,000 with standard office hours Monday to Friday.
Purpose of the role:
Reporting to the General Manager, you will be supporting the administration function of the estate office, commercial let offices and business operations.
Key Responsibilities and Accountabilities for the Office Coordinator:
Being first point of contact for enquiries
Facilities administration
Historic house management: liaising with architects, other advisers and conservation specialists as required
Manage the ticketing system, group bookings and corporate event bookings
Overseeing maintenance and utility agreements for the house, office and parkland
Fleet management including lease agreements, MOTs, servicing etc
Act as intermediary for property portfolio, liaise with leaseholders for commercial and residential properties, coordinating repairs and refurbishment projects
Support with Health & Safety activities
Maintain CRM database
Source goods and services as required
Assist with updating and maintaining the website including e-newsletter
Support with planning inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors
Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirements
Key Skills Required for the Office Coordinator:
Strong organised administration experience
Ability to work on multiple projects simultaneously
High levels of accuracy and attention to detail
Confident communicator with high levels of customer care
Ability to build positive working relationships with internal and external teams
Adaptable in a changing environment
Proficient in Microsoft Office, file management systems
Experience of ticket booking systems would be an advantage
Own transport due to remote location
What’s in it for you?
Offering a salary of up to £28,000 standard office hours Monday to Friday, discounts on food and events. This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations.
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RSP UK was founded in 2016, as the UK subsidiary of the RSP group, who have manufactured premium suction excavators since 1993, when production began in Saalfeld, Germany. Over the last 30 years, the RSP brand has expanded globally and employs 500 people across three continents.
RSP suction excavators are now at work in over 30 countries, enabling the company to offer customers a valuable combination of global intelligence and local insight. Since its inception, RSP UK has grown to 40 employees and is a trailblazer for technology that improves safety and efficiency across the UK construction, engineering, and utilities sectors.As a Business Support Administration Apprentice with RSP UK Ltd, you will gain hands-on experience across a variety of business functions while working towards a recognised qualification. This is an excellent opportunity to develop valuable workplace skills in administration, communication, organisation and business operations within a supportive and professional environment.They are looking for an enthusiastic and motivated individual who has a positive attitude, a willingness to learn and a proactive approach to their work. You will enjoy working as part of a team, be adaptable when priorities change and feel confident communicating with colleagues across different departments.In this role, you will provide administrative support to the Service team by carrying out tasks such as data entry, document management, updating service records, preparing basic quotations and scanning and maintaining PDI documentation. You will also manage incoming telephone calls and emails, responding to routine enquiries where appropriate or directing them to the relevant team member with guidance from the Senior Operations Coordinator.As your confidence and experience grow, you will assist with scheduling service appointments and coordinating engineers to ensure work is completed efficiently. You will be responsible for maintaining accurate records and ensuring documentation is filed and archived in line with company procedures. You will also help monitor office and facilities stock levels, ensuring essential supplies are ordered and replenished when required.The apprenticeship will provide opportunities to work with other departments across the business. You will support the Training Coordinator with a range of administrative duties, including scanning and archiving customer information, assisting with diary management and providing administrative cover during periods of absence. In addition, you will work alongside the Sales Coordinator by preparing Customer Purchase Agreements (CPA) for lead-in vehicles, helping to ensure the RSP vehicle fleet remains compliant with requirements such as MOTs, PMIs and tachograph calibrations, while also providing support when required.Throughout your apprenticeship, you will be encouraged to develop your knowledge, build your confidence and gain practical experience across the business, providing an excellent foundation for a successful career in business administration.Training:
Level 3 Business Administration
Level 2 Functional Skills English and maths
Training Outcome:On successful completion of the apprenticeship, RSP offer:Career Development: They are committed to the professional growth and development of employees. As an apprentice, you will have the opportunity to learn from experienced professionals and gain valuable skills and knowledge that will set you up for a successful career in your chosen field.Exciting Projects: They are involved in a wide range of exciting projects that offer unique challenges and opportunities for growth. As an apprentice, you will have the chance to contribute to these projects and make a meaningful impact.Opportunities for Advancement: As a growing company, they offer opportunities for advancement and career progression. They believe in promoting from within and providing employees with the chance to take on new challenges and responsibilities.Employer Description:RSP UK is a leading manufacturer of innovative suction excavation vehicles, supporting safer and more efficient groundworks across the UK. Established in 2016, the company is known for its engineering excellence, rapid growth, and commitment to safety and performance.Working Hours :Monday - Friday 8.30am - 5.00pm (30 minute unpaid lunch break).Skills: Able to work under pressure,Attention to detail,Communication skills,Confident,Use your Initiative....Read more...
Job purpose:
The Sales & Marketing Coordinator supports the delivery of day-to-day sales and marketing activity across the hotel estate. Working as part of the Hotels Commercial team, the role helps coordinate enquiries, proposals, campaigns, reporting and follow-up actions to support corporate, group and direct booking opportunities while building experience across sales, marketing and commercial operations.
Responsibilities:
Provide day-to-day support for corporate, group and local sales activity across the hotel portfolio
Help coordinate client enquiries, proposals, presentations and follow-up activity
Maintain accurate sales trackers, account updates and reporting information
Assist with marketing activity across direct, digital and local channels
Support the delivery of campaigns, offers and promotional activity for business and direct booking channels
Keep sales materials, customer communications and hotel information up to date
Work with colleagues in Commercial, Revenue, Marketing and Operations to support booking opportunities
Support weekly and monthly review meetings with updates and action tracking
Key stakeholders:
Hotels Commercial team
Sales / Commercial Lead
Revenue team
Marketing team
Hotel Operations teams
Corporate and local business clients
Performance measures:
Accurate and up-to-date tracking of sales activity, opportunities and actions
Timely follow-up and good coordination of corporate and group booking enquiries
Effective support for marketing campaigns and promotional activity
Clear and reliable communication across Commercial, Revenue, Marketing and Operations teams
Consistent administrative support across proposals, reports and customer communications
Training Outcome:Ongoing Training and Development.Employer Description:Our 59 Motorway service areas and 31 hotels across the UK's motorway network offer you a warm welcome. Eat in, take away Welcome Breaks got you covered.Working Hours :Monday - Friday 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Presentation skills,Team working,Creative....Read more...
Customer Services Coordinator – Flexible Shift PatternsLiverpool, Estuary Business Park Full-Time – On-site Salary: £26 – 28k (DOE) + Performance bonusHours: Full time, working any 5 days from 7 on a rotating shift pattern. Shifts vary between 6am and 8pm.The ChallengeAs a Customer Services Coordinator at Tyrenet, you’ll play a vital role in delivering fast, reliable, and friendly, first-class service to our customers. You’ll be the first point of contact, supporting our 24/7 operations, powered by a dedicated team and a trusted network of tyre partners nationwide. We combine reliable customer service with operational excellence to deliver results for our clients across logistics, transport, and commercial vehicle fleets.The ApproachWe’re looking for someone who thrives in a fast-paced environment, is passionate about delivering excellent service, and enjoys solving problems under pressure. Using our internal systems, you’ll manage inbound calls, assess each situation, and coordinate the most appropriate solution through our trusted tyre partner network, keeping customers informed throughout.You’ll be part of a supportive, team-focused environment where attention to detail and customer care make a real difference.Key Responsibilities
Handle incoming calls from customers, providing reassurance and clear communicationUse internal systems to log and manage cases efficientlyCoordinate roadside assistance with external tyre partnersMonitor progress and keep customers updated throughoutClose cases and ensure accurate record-keepingSupport the Operations Manager and team with daily operational tasksIdentify opportunities to improve processes or service delivery
The CandidateWe’re looking for someone who brings:
Customer service experience (ideally in automotive, logistics, or another fast-paced environment)Strong communication skills with a calm, friendly approachConfidence under pressure and the ability to manage difficult conversations professionallyExcellent attention to detail and accurate case managementConfidence using IT systems and learning new toolsA proactive, team-oriented attitudeFlexibility to work occasional weekend shifts preferred.
Equity, Diversity & InclusionAt Tyrenet, we’re committed to creating an inclusive, respectful workplace where everyone can thrive. We welcome applications from people of all backgrounds and are proud to be an equal opportunity employer. INDLSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
An opportunity has arisen for a Lettings Property Manager to join an independent estate agency specialising in residential sales, lettings and property management providing personalised property services to buyers, sellers, landlords and tenants.
As a Lettings Property Manager, you will be responsible for managing a fully managed lettings portfolio, overseeing property operations including maintenance, compliance, inspections, contractor coordination, and communication with landlords, tenants, and other stakeholders.
This full-time office-based role offers a salary range of £30,000 - £35,000 and benefits.
You will be responsible for:
* Managing maintenance requests from initial reporting through to completion, including arranging access, issuing work instructions, and following up outstanding works.
* Conducting property inspections, preparing detailed reports, and identifying any required maintenance works.
* Obtaining landlord approval for repairs, arranging payments, and managing property management enquiries.
* Sourcing contractor quotations, negotiating costs, and ensuring value for money.
* Processing contractor invoices and monitoring landlord account balances.
* Liaising with local authorities regarding property-related matters.
* Managing check-out processes, inventory reviews, deposit matters, and serving relevant notices.
* Handling insurance claims with councils and relevant parties.
* Supporting contractor onboarding and maintaining accurate contractor records.
What we are looking for:
* Previously worked as a Lettings Property Manager, Property Manager, Lettings Manager, Tenancy Manager,Lettings Coordinator, Property Coordinator or in a similar role
* Have 2 years of experience within property management (highly preferable)
* Skilled in Microsoft Word, Excel, and Outlook.
* Strong customer service skills with the ability to build and maintain positive relationships.
* Confident communication skills, both written and verbal.
* A calm and professional approach when dealing with landlords, tenants, contractors, and other stakeholders.
* A full driving licence.
This is a great opportunity for a Property Manager looking to take ownership of a residential portfolio and play a key role within a growing lettings team.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone, or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Special Events CoordinatorLocation: Atlanta, GA Salary: $45,000–$58,000 + Commission + BenefitsAbout the OpportunityWe're partnering with a growing hospitality group that's known for delivering energetic dining experiences and exceptional service. They're looking for a Special Events Coordinator who loves bringing people together and has a talent for turning ideas into seamless, memorable events.This role is perfect for someone who enjoys building relationships, thrives in a fast-moving environment, and takes pride in making every guest feel looked after from the very first conversation.The RoleYou'll oversee the full event journey, from responding to new enquiries and planning the details to coordinating with the restaurant team and ensuring everything runs effortlessly on the day. Whether it's a corporate gathering, rehearsal dinner, networking event, or milestone celebration, you'll play a key role in creating experiences guests won't forget.Working alongside restaurant leadership and culinary teams, you'll ensure every event is well-organized, profitable, and delivered with outstanding hospitality.What You'll Be Doing
Manage private event enquiries and guide guests through the booking process.Create tailored event packages based on each guest's needs, preferences, and budget.Coordinate with restaurant leadership to organize menus, beverage selections, staffing, room layouts, and event timelines.Prepare event agreements, proposals, and booking documentation.Oversee all event administration, including deposits, confirmations, guest communication, and final details.Be the go-to person on event days, ensuring everything runs smoothly and guests receive exceptional service.Monitor event performance, maintain accurate records, and produce reports when needed.Build relationships within the local community to generate new private dining and event opportunities.
What We're Looking For
Previous experience in event sales, event coordination, hospitality, or restaurant operations.A highly organized professional who can confidently manage multiple events at once.Strong communication and relationship-building skills with a genuine passion for hospitality.Someone who enjoys problem-solving and stays calm under pressure.Flexible to work evenings and weekends when events require.
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Special Events CoordinatorLocation: Charlotte, NC Salary: $45,000–$58,000 + Commission + BenefitsAbout the OpportunityWe're partnering with a growing hospitality group that's known for delivering energetic dining experiences and exceptional service. They're looking for a Special Events Coordinator who loves bringing people together and has a talent for turning ideas into seamless, memorable events.This role is perfect for someone who enjoys building relationships, thrives in a fast-moving environment, and takes pride in making every guest feel looked after from the very first conversation.The RoleYou'll oversee the full event journey, from responding to new enquiries and planning the details to coordinating with the restaurant team and ensuring everything runs effortlessly on the day. Whether it's a corporate gathering, rehearsal dinner, networking event, or milestone celebration, you'll play a key role in creating experiences guests won't forget.Working alongside restaurant leadership and culinary teams, you'll ensure every event is well-organized, profitable, and delivered with outstanding hospitality.What You'll Be Doing
Manage private event enquiries and guide guests through the booking process.Create tailored event packages based on each guest's needs, preferences, and budget.Coordinate with restaurant leadership to organize menus, beverage selections, staffing, room layouts, and event timelines.Prepare event agreements, proposals, and booking documentation.Oversee all event administration, including deposits, confirmations, guest communication, and final details.Be the go-to person on event days, ensuring everything runs smoothly and guests receive exceptional service.Monitor event performance, maintain accurate records, and produce reports when needed.Build relationships within the local community to generate new private dining and event opportunities.
What We're Looking For
Previous experience in event sales, event coordination, hospitality, or restaurant operations.A highly organized professional who can confidently manage multiple events at once.Strong communication and relationship-building skills with a genuine passion for hospitality.Someone who enjoys problem-solving and stays calm under pressure.Flexible to work evenings and weekends when events require.
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Receive and log reactive maintenance jobs from clients by telephone, email and maintenance portals
Raise jobs accurately on the company job management system
Review incoming jobs and assist with prioritising urgent and emergency call-outs
Allocate jobs to the appropriate engineers, operatives and subcontractors
Contact engineers to obtain updates on ongoing and completed works
Keep clients updated on the progress of their maintenance requests
Schedule appointments and coordinate access to properties and sites
Monitor outstanding jobs and follow up to ensure they are progressed within required timescales
Update job records with engineer notes, photographs, completion information and other relevant documentation
Assist with arranging materials, parts and additional works required by engineers
Liaise with approved subcontractors when specialist works are required
Request and process quotations where necessary
Assist with checking completed jobs before they are closed and prepared for invoicing
Respond professionally to telephone calls, emails and client enquiries
Maintain accurate records and ensure all job information is kept up to date
Provide general administrative support to the maintenance and operations team
Complete apprenticeship training, coursework and assessments alongside your day-to-day responsibilities
Training:You will attend Waltham Forest College, located at 707 Forest Road, Walthamstow, London, E17 4JB, as part of their apprenticeship training.
1 day per week at college
On-site college-based training
The remaining days will be spent working with FDE, gaining practical experience and developing business administration skills in the workplace
Training will support the apprentice in building the knowledge, skills, and behaviours required to successfully complete their apprenticeship
Training Outcome:This apprenticeship provides a strong introduction to the reactive maintenance industry. Following successful completion, there may be opportunities to progress into positions such as Maintenance Administrator, Maintenance Coordinator, Helpdesk Coordinator, Repairs Planner, Scheduler or Contract Administrator, depending on performance and business requirements.Employer Description:Storm Maintenance Ltd provides professional property maintenance, 24/7 emergency call-outs, and fire safety compliance services across London and the South East. They handle plumbing, electrical faults, heating, and general property repairs for residential and commercial clients.Working Hours :Monday to Friday 9am to 5pm, shifts, may work evenings and weekends.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Team working,Creative,Initiative....Read more...
An opportunity has arisen for a Sales & Lettings Administrator to join an independent estate agency specialising in residential sales, lettings and property management providing personalised property services to buyers, sellers, landlords and tenants.
As a Sales & Lettings Administrator, you will be providing administrative support across sales and lettings operations, ensuring property processes, documentation and enquiries are handled efficiently.
This full-time office-based role offers a salary range of £30,000 - £35,000 and benefits.
You will be responsible for:
? Preparing sales documentation and issuing relevant paperwork once properties are agreed for sale
? Drafting and sending correspondence to buyers, sellers, solicitors and other parties
? Updating property listings across online portals and internal systems
? Managing sales enquiries, arranging viewings and coordinating valuation appointments
? Maintaining accurate buyer and applicant records using CRM systems
? Supporting AML checks and ID verification processes
? Preparing property details, descriptions and marketing materials
? Preparing tenancy agreements, referencing documents and move-in paperwork
? Coordinating tenancy administration, including check-in and check-out processes
? Managing lettings enquiries from tenants, landlords and third parties
? Supporting tenancy renewals, including documentation and signature coordination
? Uploading and maintaining property compliance records, including relevant safety certificates
What we are looking for:
? Previously worked a Sales & Lettings Administrator, Property Administrator, Estate Agency Administrator, Lettings Administrator, Sales Administrator,Property Coordinator or in a similar role.
? Prior experience within estate agency, lettings, property administration (highly preferable)
? Skilled in Microsoft Word, Excel and Outlook
? Confident written and verbal communication skills
? Professional tele....Read more...
Core Administrative Duties:
Supporting with filing
Data entry and updating business systems
Managing incoming emails, calls, and customer enquiries
Preparing and organising documents, reports or presentations
Scheduling meetings, maintaining calendars and arranging appointments
Assisting with minute‑taking and distributing information
Maintaining accurate records and ensuring information is up to date
Communication & Customer Service
Greeting and assisting visitors
Providing customer support by phone, email or face‑to‑face
Communicating professionally with internal and external stakeholders
Business Processes & Support
Supporting HR, finance, operations or project teams as required
Monitoring stock levels, ordering supplies and maintaining inventories
Upholding GDPR and confidentiality expectations
Following organisational policies and procedures
IT & Systems
Using Microsoft Office and internal CRM/management systems
Inputting, updating, and retrieving information
Producing basic reports using templates or guidance
Please note that this vacancy may close earlier than the stated deadline if a suitable candidate is found.Training:
Business Administrator Level 3
Training Outcome:After completing the Level 3 Business Administrator apprenticeship, learners can progress into roles such as Business Support Officer, Senior Administrator, Office Coordinator, Customer Service Executive, Project Administrator, HR Administrator, or Finance Assistant, depending on their interests and strengths. With further experience, they can move into more advanced positions like Office Manager, Executive Assistant, Project Support Officer, HR Assistant, or Operations Assistant. Many learners also choose to continue their development through higher‑level qualifications, including Level 4 Project Management, Level 4 Business Analyst, Level 4 HR Support, Level 4 Marketing Executive, or management routes such as the Operations/Departmental Manager apprenticeship. These pathways support long‑term progression into supervisory, specialist, or management roles within a business.Employer Description:Our reputation is built on our commitment to prompt professional, personal service and attention to detail, which is reflected in the services we offer and the time we take to get to know our clientele and how to best service their needs.Working Hours :Monday to Friday
9.00am to 5.00pmSkills: Administrative skills,Analytical skills,Attention to detail,Communication skills,Customer care skills,Enthusiasm,Initiative,IT skills,Logical,Number skills....Read more...
Duties and Responsibilities:
Operational Planning:
Support the production of daily and forward schedules for Area Supervisors using the Company's planning platform (FLS VISITOUR)
Learn how to optimise travel time, workload distribution and colleague utilisation across the field operation
Support the planning team in responding to day-to-day operational changes including sickness, emergencies, customer requests and business priorities
Develop an understanding of how planning decisions balance contractual priorities, colleague wellbeing and operational efficiency
Work alongside the Operations Planning Manager and Planning coordinator to ensure all business requirements are met by the field team
Assist with monitoring planning performance and identifying opportunities to improve efficiency
Central Operations Support:
Support the mobilisation of new customer contracts through planning and operational coordination
Assist in producing operational reporting and performance analysis using Microsoft Excel
Support continuous improvement initiatives across Central Operations
Learn how planning software and technology support operational delivery, working alongside software suppliers where appropriate.
Assist with maintaining operational procedures, documentation and best practice
Support the implementation of new technologies and operational processes as part of ongoing business improvements
Collaboration and Teamwork:
Build positive working relationships with the Operations Planning Manager, Regional Operations Managers, Area Supervisors, Account Managers and colleagues across the business
Support colleagues by responding promptly to operational requests appropriate to the role
Participate in team meetings, training sessions and apprenticeship learning activities
Demonstrate a willingness to learn, seek feedback and continually develop knowledge and skills
Support wider Central Operations activities as required
Qualifications and Skills:
Essential:
GCSE Grade 4/C or above (or equivalent) in English and maths
Good organisational skills with strong attention to detail
A positive attitude with a willingness to learn and develop
Strong communication and interpersonal skills
Comfortable using technology and learning new systems
Basic Microsoft Office skills
Ability to prioritise tasks and work effectively within a team
A proactive, flexible approach to work
Desirable:
A Levels, T Level, BTEC or equivalent qualification
Experience using Microsoft Excel
Training:
Data Technician Level 3 Apprenticeship Standard
You will also receive full training and support from the Leep Talent Apprenticeship Team to increase your skills
Training Outcome:
Potential full time position for the right candidate after completion of the apprenticeship
Employer Description:SBFM (Sustainable Business Facilities Management) is a facilities services provider. We deliver commercial cleaning, catering, security, and building maintenance. SBFM uses data-driven technology and sustainability practices to service offices, logistics sites, and corporate spaceWorking Hours :Monday - Friday, 9.00am - 5.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Patience....Read more...
Role Overview We are looking for a detail-oriented Junior Data Operations Coordinator to support our sales, recruitment, and marketing teams. You will be responsible for lead generation, CRM data quality, and platform operations across the business. This role is shared across multiple teams and is central to keeping our operations running smoothly. Role Details Location: Remote - Philippines Employment Type: Full-Time Reports To: Directors Salary: PHP 30,000 – PHP 35,000 per month Hours You will work UK hours: 09:00–18:00 Monday to Thursday and 09:00–17:00 on Fridays, which aligns with afternoon and evening working hours in the Philippines. Availability to work UK hours on a long term basis is essential. Start Date ASAP Key Responsibilities Lead Generation & Sales SupportGenerate qualified leads per day with direct telephone numbersResearch and verify contact information for target companies and decision-makersFeed lead data directly to SDRs to support their outreach pipelinePlatform & CRM OperationsMaintain data quality across the OHUB platform managing the platform AI, tag records and sytem flagsReview and report on sales funnel data and pipeline metricsMarketing & Talent SupportPlatform growth initiatives Support marketing campaigns with clean data lists and audience segmentsAssist with candidate data enrichment to improve match qualityRequirements Must HaveStrong proficiency in spreadsheets (Google Sheets / Excel) — formulas, filters, pivot tables, VLOOKUPExcellent attention to detail and accuracy with dataExperience with CRM systems or databases (any platform)Fast and accurate data entry skillsGood written English — you will communicate via email and platform notesSelf-motivated and able to work independently to daily targetNice to HaveExperience with lead generation tools (Apollo, Lusha, LinkedIn Sales Navigator)Familiarity with recruitment platforms or HR techBasic understanding of sales funnels and pipeline reportingExperience working with UK or international companiesDevice and connectivity requirements:Intel Core i5 12th Gen or higher, or AMD Ryzen 516 GB RAMReliable webcam and headset for virtual meetings and sales callsInternet speed of at least 60 Mbps download and 40 Mbps uploadBackup internet connection preferredWhat We OfferRemote working from the PhilippinesOpportunity to grow into a Senior Data Ops role as the team scalesExposure to UK recruitment and SaaS operationsSupportive team environment with clear daily targets and expectations13th month pay and standard Philippine benefitsAbout The Opportunity Hub UKThe Opportunity Hub UK (OHUB) is a recruitment and talent platform connecting businesses with exceptional talent. We combine a SaaS job platform (theohub.global) with hands-on recruitment consultancy to deliver results for employers across the UK. We are building a Philippines-based operations team to scale our business globally.....Read more...
Sales & Marketing CoordinatorArmthorpe, Doncaster (Office Based) Up To £35,000A fantastic opportunity has arisen to join a growing, ambitious business where you'll gain exposure across business development, marketing, bid management and commercial operations.This isn't a role where you'll be pigeonholed into one discipline. You'll work directly alongside senior leadership, playing a key role in winning new business, supporting major client relationships and driving the company's marketing activity. If you're organised, commercially minded and enjoy variety, this is an ideal first step into a long-term commercial career.The Role
Researching and identifying new business opportunities through procurement and tender portals.
Supporting the preparation of bids, tenders and pre-qualification questionnaires.
Building and maintaining a comprehensive bid library and ensuring company documentation remains compliant and up to date.
Coordinating marketing campaigns and email communications to both existing and prospective clients.
Managing social media activity across LinkedIn, Facebook and Instagram.
Producing marketing content, updating company literature and supporting brand awareness initiatives.
Maintaining CRM records and assisting with business development activity.
Researching markets, competitors and potential customers.
Supporting exhibitions, networking events and wider commercial projects.
Working with AI tools and helping introduce new efficiencies across the business.
About You
This would be a fantastic opportunity for someone working in a Sales Administrator, Marketing Administrator, Marketing Assistant, Business Support Administrator, Business Development Coordinator, Sales Support Administrator, Sales Assistant or similar role.
Educated to degree level in Business, Marketing, Communications or a related subject is desirable.
An excellent communicator with strong written skills.
Highly organised with exceptional attention to detail.
Commercially curious and keen to learn.
Confident managing multiple projects and deadlines.
Comfortable using Microsoft Office.
Any experience with Canva, Adobe Creative Suite, CRM systems, social media management, email marketing platforms or AI tools would be advantageous, but isn't essential.
What's On Offer
Salary up to £35K depending on experience.
Monday-Friday, 9:00am-5:00pm.
Genuine career development working alongside experienced commercial professionals.
Exposure to business development, marketing, bids, tenders and strategic projects.
A varied role with excellent long-term progression opportunities.
Comprehensive benefits package including health support, employee assistance programme, wellbeing initiatives, referral incentives and ongoing training & development.
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
JOB DESCRIPTION
Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
GENERAL PURPOSE OF THE JOB:
Support plant operations through: Conducting administrative tasks, maintaining records, entering data, plant communications, and assisting with projects. Supports continuous improvement and compliance initiatives.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform administrative duties related to EH&S, purchasing, shipping, scheduling meetings, answering phones, greeting visitors, processing invoices, and submitting purchase orders.
Interface with Finance, Human Resources, Operations, and other departments as necessary to support business operations.
Maintain product and supply inventories and communicate concerns, shortages, or discrepancies to management.
Provide project support through documentation, coordination, tracking, and communication with stakeholders.
Manage and maintain documentation control processes in compliance with ISO 9001 & 14001 requirements.
Enter data and generate reports utilizing company systems as directed by management.
Coordinate new hire orientation and onboarding activities.
Update and maintain site communications, including bulletin boards, meeting agendas, and digital communication displays.
Coordinate, track, and maintain employee training records and meeting attendance.
Support the training facility by maintaining supplies, receiving goods, and coordinating training meetings with the offsite Training Coordinator.
Assist with organizing departmental records and maintaining accurate documentation.
Demonstrate a high level of attention to detail and accuracy in all assigned responsibilities.
Perform additional administrative and operational support duties as assigned.
EDUCATION REQUIREMENT:
High school diploma or general education degree (GED) EXPERIENCE REQUIREMENT:
One to two years of related experience and/or training OTHER SKILLS, ABILITIES, AND QUALIFICATIONS:
Strong organizational and multitasking skills.
Excellent verbal and written communication abilities.
Microsoft Office and company systems.
Ability to work collaboratively across departments.
Detail-oriented with strong follow-through skills.
Ability to handle confidential information professionally. PHYSICAL DEMANDS:
Incumbent must be able to stand, walk, sit, use hands, reach, climb, balance, kneel, talk, hear, and lift up to 50 lbs.BENEFITS AND COMPENSATION:
The salary range for applicants in this position generally ranges between $47,439 and $53,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan, Performance-Based Bonus/Commission, and continuing education.
All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Apply for this ad Online!....Read more...
TWC HOME GROUPCustomer Service CoordinatorJoin the team keeping our customers informed, reassured and looked afterReports to: Operations ManagerDepartment: Installation OfficeHours: Monday–Friday, 8:00am–4:00pmLocation: Headlands Grove Trading Estate, SN2 7JQSalary & Package: £25,000 per annum + holidays. Full training provided.About the RoleTWC Home Group is looking for a Customer Service Coordinator to be the friendly, organised voice our customers rely on — from the moment their installation is booked, right through to aftercare. You'll be the central point of contact between our customers, installers, service engineers and office team, making sure every job runs smoothly and every customer feels well looked after.What You'll Be DoingCustomer Communication
Call customers ahead of installation to talk them through what will happen on the day.Explain arrival times, site preparation and what to expect.Answer questions and keep customers reassured throughout.
Aftercare
Call customers after installation to check they're happy.Log any concerns and arrange prompt follow-up.Encourage happy customers to leave a review.
Service & Remedial Management
Take service calls and work out what's needed to put things right.Raise service reports and order any parts required.Track remedial jobs through to completion.
Scheduling & Logistics
Manage service engineers' diaries and book appointments efficiently.Confirm and rearrange appointments as needed.Make sure engineers have everything they need before heading out.
Reception & Office Support
Answer incoming calls and direct them to the right person.Take accurate messages and monitor the inbox.Support the Installation Office with day-to-day admin.Help keep schedules and customer records up to date.
What We're Looking ForEssential
A friendly, professional telephone manner.Strong organisational skills and attention to detail.Comfortable multitasking in a busy office.Good computer literacy.A calm, problem-solving approach.Previous customer service experience.
Desirable
Experience in windows, doors or home improvements.Experience scheduling engineers or installation teams.Understanding of warranty or remedial processes.Experience using a CRM system.
Interested in joining TWC Home Group?Apply now with your latest CV INDLSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
An opportunity has arisen for a Sales & Lettings Administrator to join an independent estate agency specialising in residential sales, lettings and property management providing personalised property services to buyers, sellers, landlords and tenants.
As a Sales & Lettings Administrator, you will be providing administrative support across sales and lettings operations, ensuring property processes, documentation and enquiries are handled efficiently.
This full-time office-based role offers a salary range of £30,000 - £35,000 and benefits.
You will be responsible for:
* Preparing sales documentation and issuing relevant paperwork once properties are agreed for sale
* Drafting and sending correspondence to buyers, sellers, solicitors and other parties
* Updating property listings across online portals and internal systems
* Managing sales enquiries, arranging viewings and coordinating valuation appointments
* Maintaining accurate buyer and applicant records using CRM systems
* Supporting AML checks and ID verification processes
* Preparing property details, descriptions and marketing materials
* Preparing tenancy agreements, referencing documents and move-in paperwork
* Coordinating tenancy administration, including check-in and check-out processes
* Managing lettings enquiries from tenants, landlords and third parties
* Supporting tenancy renewals, including documentation and signature coordination
* Uploading and maintaining property compliance records, including relevant safety certificates
What we are looking for:
* Previously worked a Sales & Lettings Administrator, Property Administrator, Estate Agency Administrator, Lettings Administrator, Sales Administrator,Property Coordinator or in a similar role.
* Prior experience within estate agency, lettings, property administration (highly preferable)
* Skilled in Microsoft Word, Excel and Outlook
* Confident written and verbal communication skills
* Professional telephone manner with the ability to handle customer enquiries effectively
* Comfortable using property CRM systems
* Proactive approach with the ability to identify solutions and take ownership of tasks
This is a great opportunity for an Sales & Lettings Administrator looking to join a busy estate agency team and play a key role in supporting successful sales and lettings operations.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone, or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Want to play a key role in keeping faculty operations running smoothly while supporting leadership and critical projects?This role offers a hands-on opportunity to work across business management, operational coordination and project support within a busy faculty.In the Business Management Coordinator role, you will:
Act as a first point of contact for faculty business management enquiries, providing guidance, signposting or escalation as neededProvide administrative and secretarial support to the Acting Head of Faculty Business Management and Faculty Leadership Teams, including meeting coordination, agenda preparation, minute-taking and action follow-upMaintain and improve office systems, data management processes, and accurate reporting to ensure smooth day-to-day faculty operationsSupport business continuity, risk management, health and safety compliance, staff development scheduling, and other operational projectsAssist with faculty-level communications, policy input, student engagement initiatives, committee support and project facilitation
To be successful, you will need:
Experience in administration, secretarial duties, or business management support, ideally in a higher education settingConfidence working independently, using initiative, and collaborating effectively as part of a busy teamStrong organisational skills with the ability to prioritise and manage multiple tasks to tight deadlinesExcellent written and verbal communication skillsCompetent IT skills, including Outlook, Teams and Microsoft Office (Word, Excel, PowerPoint)Attention to detail, discretion, and an understanding of confidentiality and data protection
This is a temporary role for 6 months, working full-time, 37 hours per week Monday – Friday. You'll be office based in Wrexham, on an hourly rate of £15.50 plus benefits including weekly pay and holiday accrual.If you’re looking for a varied and rewarding role where you can support faculty leadership, operational efficiency, and critical projects, we’d love to hear from you.....Read more...
Payroll, Finance & Compliance Coordinator
Salary: Up to £35,000Location: Watford, WD24
About Synergi Recruitment
At Synergi Recruitment, we partner with engineering and manufacturing businesses across the UK to deliver high-quality talent solutions.
We are looking for a highly organised and detail-focused Payroll, Finance & Compliance Coordinator to support contractor payroll operations, accounts receivable management and candidate compliance processes.
This role plays a key part in ensuring smooth financial operations, contractor payments and regulatory compliance across the business.
Behind every successful placement is a strong operational backbone, ensuring contractors are paid accurately, clients are invoiced correctly, and compliance standards are maintained.
If you enjoy structure, accuracy and supporting a high-performing team, this could be the perfect opportunity.
Key Responsibilities
Contractor PayrollManage weekly contractor payroll processes.Process and check contractor timesheets.Generate contractor invoices.Load contractor invoices into Xero.Raise and upload client invoices into Xero.Chase clients for Purchase Orders (POs) where required.Carry out payroll and invoice reconciliations.Assist with quarterly payroll and financial reporting.
Accounts ReceivableManage the Accounts Receivable ledger.Carry out credit control and follow up on overdue invoices.Monitor outstanding balances and ensure clients pay within agreed terms.Assist with cashflow forecasting.
ComplianceCarry out contractor and candidate Right to Work checks.Ensure all candidate compliance documents are completed and stored correctly.Manage contract representative forms and client order forms digitally.Maintain accurate compliance records within internal systems.Ensure processes align with IR35 requirements where applicable.
Systems & AdministrationMaintain accurate records in Bullhorn CRM and internal systems.Support finance and operational processes with accurate data entry and documentation.
Additional SupportAssist with operational or finance projects when needed.Provide administrative support to the Director where required.
Skills & Experience
Essential
Strong Excel skills.Experience using Xero or similar accounting software.Strong organisational and administrative skills.Good communication skills.High attention to detail.Ability to manage multiple tasks and priorities.
Preferred
Experience using Bullhorn CRM.Understanding of IR35 regulations.2+ years previous experience in recruitment finance, contractor payroll or compliance administration.
Personal Attributes
Highly organised and detail focused.Proactive and able to work independently.Strong problem solving skills.Comfortable working in a fast paced environment.Reliable and professional in their work.
If you're interested in the role and have experience in payroll, finance and compliance processes , please apply with your CV.
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We are seeking a highly organised and proactive PMO Coordinator to join our customers growing team. This is a varied and rewarding role supporting project delivery, office administration, sales operations, invoicing processes, timesheet management, and customer engagement across NHS and Healthcare sector clients.
The role will appeal to candidates with a blend of project support, operations, finance administration, and NHS stakeholder management experience.
The successful candidate will play a key role in ensuring the smooth operation of business activities whilst providing exceptional support to internal teams and external healthcare stakeholders.
This position would suit someone with previous experience in a PMO, project support, office management, service coordination, or administrative roles within the NHS, healthcare, medical technology, consultancy, or related sectors.
Key Responsibilities
PMO & Project Administration
Provide administrative support to project managers and programme teams.
Maintain project documentation, trackers, reports, and governance records.
Support project planning, scheduling, and resource coordination.
Organise project meetings, prepare agendas, and record meeting minutes.
Monitor project actions and ensure timely follow-up.
Office Administration
Sales Administration
Manage day-to-day office administration activities.
Maintain filing systems, records, and business documentation.
Ensure office processes operate efficiently and effectively.
Create and maintain customer records and CRM data.
Produce quotations, proposals, and sales documentation.
Support the sales team with order processing and contract administration.
Track sales opportunities and assist with reporting activities.
Invoicing & Timesheet Administration
Monitor timesheet submissions and ensure compliance with company procedures.
Liaise with finance teams regarding queries and payment tracking.
Customer & NHS Stakeholder Engagement
Act as a professional first point of contact for NHS and healthcare customers.
Build strong working relationships with clients and stakeholders.
Manage customer enquiries and support requests.
Coordinate meetings and communications with NHS trusts and healthcare organisations.
Deliver excellent customer service whilst maintaining confidentiality and professionalism.
Essential Skills & Experience
Previous PMO, Project Support, Project Coordinator, Office Manager, or Administration experience.
Experience working within the NHS, healthcare, medical technology, digital health, or healthcare consultancy sector.
Strong administrative and organisational skills.
Experience managing invoices, purchase orders, or financial administration.
Experience administering timesheets or resource tracking systems.
Customer-facing experience with excellent communication skills.
Advanced Microsoft Office skills including Excel, Word, Outlook, and PowerPoint.
Ability to manage multiple priorities and work independently.
High attention to detail and accuracy.
Desirable Skills
PMO or project management qualifications (PRINCE2 Foundation, APM, MSP, or similar).
Experience using CRM systems.
Knowledge of NHS procurement processes (not essential but a distinct bonus).
Experience working with project management tools such as Microsoft Project, Planner, Jira or similar.
Understanding of healthcare transformation or digital health programmes.
Personal Attributes
Professional and personable approach.
Strong problem-solving ability.
Excellent time management skills.
Proactive and self-motivated.
Ability to build positive relationships with customers and colleagues.
Flexible, adaptable, and willing to support a growing organisation.
What's Offered
Competitive salary.
Company pension scheme.
Remote working with occasional office visits (Exeter, Devon).
Hybrid working opportunities.
Professional development and training.
Supportive and collaborative team environment.
Opportunity to work with leading NHS and healthcare organisations.
Career progression opportunities within a growing business.
Please note, to be considered for this role you must have the right to work in the UK long-term without company sponsorship.
Please note that due to a high level of applications, we can only respond to applicants whose skills and qualifications are suitable for this position. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Bowerford Associates Ltd is acting as an Employment Agency in relation to this vacancy.....Read more...
Job Title: Transport CoordinatorLocation: Leeds (Sherburn)Pay Rate: £15.35 to £23.02 p/hHours: Monday to Friday - rotating 2 weeks (06:00 - 14:00 and 14:00 - 22:00)Experience: Previous experience preferredIgnition Driver Recruitment are looking for Porter / Drivers Mates in Leeds (Sherburn) to work with our client, who is one of the UK's DIY brands. Employee Benefits: Competitive Salary: £15.35 to £23.02 p/hImmediate Starts: Begin earning immediatelyWeekly Pay: Payday every FridayOvertime Opportunities: Boost your earningsExcellent Refreshment Facilities: Hot drinks, on-site canteen, vending machinesProfessional Development: Full site inductionShifts: Regular, ongoing shifts Transport Co-ordinator - the role & responsibilities: Coordinate daily transport activity, ensuring vehicles are booked, loaded and dispatched on timeMonitor delivery performance, managing delays, issues and customer updates as requiredWork closely with drivers, warehouse teams and planners to ensure smooth operationsAdjust transport plans and provide feedback to maximise trailer utilisationPromote safety, compliance and “right first time” service across all transport activityAbout you: We are looking for people with previous experience in this type of role, working in a busy transport office. You will be a UK resident (we are unable to assist people with VISAs) and will be able to travel to and from the site for your shift. Ignition Driver Recruitment is proud to be an Armed Forces-friendly employer and welcomes applications from veterans, Reservists, service leavers, military spouses and partners, and Cadet Force Adult Volunteers. Interested?If you have the right skills for this role, why not click to apply today?....Read more...
