As an Office Administrator Apprentice in our fire and security company, you’ll play a key role in supporting our busy operations team. No two days will look the same — you’ll be the first point of contact for customers, help keep engineer schedules running smoothly, and support the wider team with essential administrative tasks. This is a hands-on role where you’ll gain valuable experience while building your knowledge of life safety systems through dedicated training.
Typical duties may include:
Handling incoming calls to our main line and managing enquiries through our central inbox
Sending certification and documentation to customers and updating records accurately
Supporting engineer diaries, scheduling jobs, and helping coordinate daily workloads
Taking part in internal meetings, including taking minutes when required
Completing general administrative tasks to support the smooth running of the office
Participating in training to develop an understanding of fire and security systems
You’ll be joining a supportive team where you’ll learn how a fast-paced technical service business operates, develop strong organisational and communication skills, and gain confidence in delivering excellent customer service.Training:
Level 3 Business Administrator apprenticeship standard (can include Level 2 elements if required)
Level 2 Functional Skills in maths and English (if required)
This apprenticeship is delivered through a combination of Work Based Assessment and day/block release. The programme will culminate in an End Point Assessment, where all the skills and knowledge gained on the apprenticeship will be formally tested. Training Outcome:Upon successful completion of the apprenticeship, there is a strong possibility of progressing into a full‑time Office Administrator role within the company. As your knowledge of fire and security systems grows, you may also have opportunities to develop into specialist areas such as compliance administration, scheduling and operations support. Long‑term, there is the potential to advance into roles such as Service Coordinator or Technical Administrator, depending on your interests and performance.Employer Description:Protecting people and facilities since 1999. Based in Burton On Trent Staffordshire, Midland Fire Security Services Ltd design, install and maintain Fire alarm and life safety systems throughout the UK. We cover all industrial, commercial and public sectors.Working Hours :Monday to Friday – 8.30am-4.30pm, with a half an hour lunch.Skills: Administrative skills,Analytical skills,Attention to detail,Communication skills,Customer care skills,IT skills,Non judgemental,Organisation skills,Presentation skills,Problem solving skills,Team working,Time-Management....Read more...
JOB DESCRIPTION
The Logistics Coordinator is responsible for the physical and administrative tasks involved in the shipping, receiving, storing, distributing and order fulfillment of merchandise, products, materials, parts, supplies and equipment.
Essential Functions
Execute the daily distribution plan within the company's MRP system, ensuring all system-generated replenishment, transfer, and delivery signals are acted upon accurately and on time.
Coordinate inter-facility material movements by creating, scheduling, and monitoring transfers between manufacturing, central distribution centers, and satellite warehouse locations.
Analyze distribution data and MRP updates to identify planning exceptions, inventory imbalances, workflow disruptions and reverse logistics.
Collaborate with the SIOP team and key stakeholders to review established supply chain and distribution KPIs, participate in performance discussions.
Support continuous improvement initiatives aimed at enhancing distribution efficiency, improving service levels, reducing freight costs, and strengthening inventory accuracy.
Support the Inventory Control Specialist by actioning aged inventory that has exceeded their allowable aging threshold within the warehouses.
Create and process internal sales orders between entities under the same corporate group.
Minimum Requirements
Associate degree in Supply Chain, Business, Operations Management, Logistics, or related field required; Bachelor's degree preferred.
Minimum 2 years of experience in distribution, logistics coordination, supply chain planning, or inventory management within a manufacturing or industrial environment.
Hands-on experience working with MRP/ERP systems to manage planning inputs, execute distribution signals, or process material movements.
Strong knowlede of MS office, including Outlook, Word, PowerPoint, and Excel.
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours.
This position may require occasional wearing of safety glasses, gloves, long pants, and closed-toe shoes.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $22.30/hour and $27.11/hour. The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
Provide a professional and welcoming front-of-house reception service
Respond to parent and visitor queries in person, by telephone, and via email
Monitor and manage school communication systems, including emails, telephones, and messaging platforms
Support the administration of pupil records and confidential information
Work with school systems, including MIS (Management Information Systems), attendance systems, and online payment systems
Assist with pupil attendance monitoring and follow-up procedures
Maintain accurate electronic and paper-based records
Support the processing of school payments, trips, dinners, and permissions
Assist with filing, photocopying, scanning, and general office administration
Help produce letters, newsletters, and other school communications
Support staff with administrative tasks across the school
Ensure safeguarding and confidentiality procedures are always followed
Support the organisation of meetings, events, and school activities
Manage incoming and outgoing post and deliveriesMaintain a tidy, organised, and welcoming reception and office environment
Undertake training and coursework required as part of the apprenticeship programme
Carry out any other reasonable duties requested by the School Business Manager or Senior Leadership Team
Training:The successful candidate will act as a key point of contact for parents, pupils, staff, and visitors, supporting the smooth day-to-day running of the school office.Training Outcome:After completing a Business Administrator Apprenticeship, learners can progress into roles such as Senior Administrator, Office Manager, Team Leader, Executive Assistant, Operations Coordinator, or Business Support Officer. They may also continue onto higher-level apprenticeships in management, leadership, or business operations. Employer Description:The symbols on our school badge relate to that of our historic community, Wargrave. Our website should give you a flavour of our school, which I hope you will find useful!
At Wargrave, we are proud of our school and our children! We believe that it is our responsibility to provide our children with every opportunity to discover, to be creative, to develop strong friendships and have fantastic memories that they will cherish for the rest of their lives.
We are all very proud of our caring, Christian school. We are a family-orientated church school that fosters a welcoming environment where all children thrive and have opportunities to exceed their potential through work and play. Working Hours :The hours of work are 37 hours per week term time only, plus 5 inset days. The working hours will be Monday 8.00-15:30, Tues-Friday 8.00-16:00.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
An opportunity has arisen for an In-House Lettings Manager to join a well-established company managing shopping centres, specialising in retail asset management, leasing, and operations.
As an In-House Lettings Manager, you will maximise occupancy across a diverse retail portfolio by managing lettings, marketing vacant units, handling occupier enquiries, and building strong tenant relationships to drive income and asset performance.
This role offers a salary range of £30,000 - £40,000 plus benefits providing excellent exposure to the retail property sector within a supportive, growing organisation.
You will be responsible for:
* Managing and maintaining property listings across key property portals
* Handling incoming lettings enquiries and supporting leasing processes
* Coordinating property viewings with prospective tenants
* Assisting with the marketing of vacant commercial units
* Liaising with tenants, prospective occupiers, and wider stakeholders
* Ensuring all listings remain accurate, engaging, and up to date
* Supporting sales-related property activity where required
What we are looking for
* Previously worked as a Lettings Manager, Lettings Negotiator, Lettings Agent, Lettings Consultant, Lettings Coordinator, Estate Agent, Lettings Administration Manager or in a similar role.
* Prior experience within lettings or estate agency environments
* Must have strong working knowledge of Zoopla and Rightmove
* Experience dealing with leasing and sales enquiries
* Strong customer service approach with clear and confident communication
* Highly organised with the ability to manage multiple properties and priorities
* Proactive mindset with good commercial awareness
This is a great opportunity for a Lettings Manager looking to take ownership of a busy and diverse property portfolio.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Do you have experience within logistics, transport, parcel delivery or fleet management and enjoy finding practical solutions to keep an operation moving?
Heels to Wheels is a growing logistics business providing last-mile delivery services for Amazon and other major parcel carriers. We're looking for a proactive and organised Fleet Manager to take responsibility for the day-to-day management of our commercial vehicle fleet.Based from our Purfleet headquarters, you'll work across our operational network, carrying out regular site visits to ensure vehicles are maintained to the highest standards, compliance is upheld and fleet availability supports the needs of the business.What We Offer
Competitive salary based on experienceA key management role within a growing logistics businessA varied role combining strategic fleet management with hands-on operational supportA supportive and collaborative management teamOpportunities to contribute to continuous operational improvementsCareer development as the business continues to expand
The Role
As Fleet Manager, you will oversee the availability, maintenance and compliance of the company's commercial vehicle fleet.Working closely with operational managers, drivers, garages, suppliers and carrier partners, you'll ensure vehicles are maintained efficiently, downtime is minimised and the fleet is ready to support daily delivery operations across multiple sites.This is a varied role combining office-based planning with regular travel to operational depots, giving you the opportunity to build strong relationships with site teams while driving continuous improvements across the fleet.Key Responsibilities
Managing the day-to-day availability and condition of the company vehicle fleetCoordinating vehicle servicing, maintenance, repairs and inspectionsEnsuring vehicles remain roadworthy, compliant and ready for daily operationsCarrying out regular site visits to monitor fleet condition and support local operational teamsConducting or coordinating vehicle inspections and condition checksMonitoring, recording and managing vehicle damage and repair schedulesManaging vehicle breakdowns and arranging replacement vehicles where requiredLiaising with garages, leasing companies, insurers, recovery providers and other suppliersMaintaining accurate fleet, maintenance and compliance recordsMonitoring fleet costs and identifying opportunities to improve efficiency and reduce unnecessary expenditureSupporting drivers with vehicle-related issues and promoting high standards of vehicle careWorking closely with Operations Managers to minimise vehicle downtime and maximise fleet utilisationEnsuring fleet operations meet company, legal and customer compliance requirements
About You
We're looking for someone who is organised, proactive and experienced in managing commercial vehicle fleets within a busy operational environment.You'll ideally have:
Previous experience as a Fleet Manager, Fleet Coordinator or similar roleExperience within logistics, transport, parcel delivery, distribution or vehicle rentalA good understanding of commercial vehicle maintenance, roadworthiness and complianceExcellent organisational and planning skillsStrong problem-solving ability and the confidence to prioritise competing demandsExcellent communication and relationship-building skillsStrong IT skills, including Microsoft Office and fleet management systemsA full UK driving licenceThe flexibility to travel regularly between operational sites
Experience working with Amazon or other major parcel carriers would be advantageous, but we also welcome applicants from the wider logistics, transport and fleet management sectors.How to apply?Please apply here. If shortlisted you will be contacted by our agrent - Hiring People. You may be asked to complete short video interview so plEase be sure to CHECK YOUR JUNK/SPAM....Read more...
Responsibilities will be introduced progressively. With training and guidance and, you will build confidence in managing routine enquiries, maintaining business systems, coordinating course logistics and supporting agreed client follow-up and promotional activity.
Key Responsibilities:
Business Administration & Operations
Handle incoming calls for OFI, routing queries accurately
Monitor the OFI email inbox and respond to routine enquiries using agreed guidance, templates and escalation procedures
Maintain organised digital records and handle all information carefully and confidentially
As confidence and competence develop, act as the day-to-day point of contact for routine trainer and client coordination, with complex or sensitive matters referred to the Operations Manager
Track actions, deadlines and outstanding information, following up appropriately and escalating delays or risks promptly
Refer non-standard pricing, complaints, contractual questions, technical queries and sensitive client matters to the Operations Manager or appropriate colleague
Follow OFI and wider company procedures relating to data protection, confidentiality, equality, health and safety, complaints and responsible use of business systems
Assist with the organisation and delivery of wider Thrive4Life events
Provide input and support for Thrive4Life & OFI Social Media content creation
Business Knowledge & Development:
Through the apprenticeship and day-to-day role, you will develop practical experience in:
Professional telephone, email and client communication
Organising work, managing priorities and meeting service deadlines
Business systems, CRM records and responsible information handling
Training course coordination, trainer liaison and delegate administration
Quotation, booking, certificate and sales administration
working independently on routine responsibilities while using appropriate judgement and escalation
Collecting feedback, reviewing performance and improving administrative processes
Wider business activity including tenders, complaints procedures, finance handovers and client relationship management
Training:You’ll receive structured off-the-job training and mentoring, while building a portfolio of evidence from your real work. Modules include communication, IT skills, customer service, events, data mgmt, and business improvement. You will attend Kingston College for your off the job training.
What You’ll Gain:
Real responsibility from day one in a supportive small team
Skills in administration, experience with Excel, customer relationship manager (CRM) databases, Salesforce, Cliniko, Genie AI – CRM (with built in AI drivers), and other modern outreach tools
Exposure across the board from finance, sales, marketing, and delivery, giving you well-rounded working business experience. Insight into the fast-paced health, safety, and wellbeing industries
A nationally recognised apprenticeship qualification
Strong career prospects in business administration, operations, or data management
Our apprentices will receive direct, hands-on training from their line managers (the Growth Manager and Data Scientist), as well as ongoing support and mentoring from senior management and other members of the team. Training will be practical, structured, and embedded in daily tasks, ensuring skills are developed in real time
We will also encourage knowledge-sharing across the business, so the apprentice gains a broad understanding of operations, marketing, events, client care, and data management
The apprentice will work closely with colleagues in a friendly, supportive team environment where guidance and feedback are always available
Training Outcome:
This apprenticeship offers a launchpad into business administration, operations, and corporate health. Graduates can advance within Thrive4Life or OFI into roles such as Business Administrator, Client Relationship Executive, or Marketing & Events Coordinator
The skills gained, including administration, client service, and data management, are valued in all sectors. This foundation prepares candidates for various careers or senior roles
Employer Description:Thrive4Life is a dynamic corporate health & wellbeing company delivering workplace wellbeing programmes, clinical services, and health promotion. Our flagship Thrive4Life Wellbeing Centre in the iconic Lloyd’s Building (EC3, London) offers physiotherapy, osteopathy, massage, podiatry, Pilates, and health awareness events.
We also run an acclaimed Talks Programme, providing streamed and in-person sessions led by medical professionals, surgeons, psychologists, nutritionists, and other health specialists. These talks educate and inspire staff on vital topics such as mental health, cancer prevention, stress management, nutrition, and healthy ageing.
Our sister company, Osteopaths for Industry (OFI), has delivered health & safety training nationwide for over 35 years, specialising in manual handling, people handling, DSE training, and risk management. Together, Thrive4Life and OFI sit at the forefront of workplace health and wellbeing.
What sets us apart?
Clinically led expertise across a wide range of disciplines, ensuring everything we deliver is evidence-based and impactful.
High-profile clients including Buckingham Palace, the BBC, City of London Corporation and leading city insurance companies such as Tysers and Chubb.
Innovation and growth, with a new website and AI-powered CRM platform launching.
Exposure to London City culture alongside a supportive small office environment in Esher.
Wide-ranging experience across finance, sales, marketing, events, delivery, and data.
A meaningful mission: to help save lives and improve quality of life through education and awareness.
Working Hours :Monday - Friday, Shifts to be confirmed.Skills: Attention to detail,IT skills,Communication skills,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Creative,Logical,Initiative,Team working....Read more...
Service Delivery Support - Assist in coordinating daily FM operations across 13 schools, ensuring services meet contractual KPIs
Compliance Management - Help monitor statutory compliance (fire, water, H&S, building systems) and ensure documentation is accurate and up to date.
Contractor Coordination - Support the scheduling, supervision, and performance review of subcontractors
Performance Monitoring - Assist with KPI tracking, SLA reporting, and producing monthly performance dashboards
Client Relationship Support - Attend client meetings, take minutes, and help prepare reports for the Trust
Budget & Procurement Support - Learn how to raise purchase orders, obtain quotes, and support budget tracking
Health & Safety Leadership - Participate in site audits, risk assessments, and incident investigations
Project Support - Assist with small works, lifecycle planning, and improvement projects across the estate
Data & Systems Management - Update CAFM systems, asset registers, and compliance logs
Team Coordination - Shadow supervisors and managers to learn how to lead site teams effectively
Training:
The Apprentice Facilities Management Coordinator will support the delivery of the TFM contract across Tudor Grange Academy Trust’s estate
This role is designed for someone developing into a future FM leader, learning how to manage people, compliance, contractors, budgets, and service delivery across multiple school sites
The apprentice will gain experience in operational management, performance monitoring, health & safety leadership, and client relationship management
Training Outcome:
There are excellent opportunities for progression within the company, with a strong focus on continued learning and personal development
Employer Description:At BAM we imagine, create, and enrich buildings and infrastructure across the UK & Ireland. For over 150 years, we have dedicated ourselves to enhancing lives by creating sustainable environments and communities where people can live, work, and thrive. Our vision is to build a sustainable tomorrow and that is why we think beyond the build and focus on the bigger impact. It is how we make the iconic buildings and infrastructure that shape our society working collaboratively with our partners.
We have 6500 employees and work in Construction, Civil Engineering, Ground Engineering, Energy, Property Development, Facilities Management and Site Solutions. When you work at BAM, safety is unconditional. It comes before profit. We take responsibility for ourselves and each other, and towards society at large. Onsite, on the road, at home and at the office. Don’t just take our word for it, we’re an award-winning company too, for a third year in a row we are positioned in the Rate My Apprenticeship Top 100! EmployersWorking Hours :Monday - Friday, 8.00am - 5.00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative....Read more...
Service Delivery Support - Assist in coordinating daily FM operations across 13 schools, ensuring services meet contractual KPIs
Compliance Management - Help monitor statutory compliance (fire, water, H&S, building systems) and ensure documentation is accurate and up to date.
Contractor Coordination - Support the scheduling, supervision, and performance review of subcontractors
Performance Monitoring - Assist with KPI tracking, SLA reporting, and producing monthly performance dashboards
Client Relationship Support - Attend client meetings, take minutes, and help prepare reports for the Trust
Budget & Procurement Support - Learn how to raise purchase orders, obtain quotes, and support budget tracking
Health & Safety Leadership - Participate in site audits, risk assessments, and incident investigations
Project Support - Assist with small works, lifecycle planning, and improvement projects across the estate
Data & Systems Management - Update CAFM systems, asset registers, and compliance logs
Team Coordination - Shadow supervisors and managers to learn how to lead site teams effectively
Training:
The Apprentice Facilities Management Coordinator will support the delivery of the TFM contract across Tudor Grange Academy Trust’s estate
This role is designed for someone developing into a future FM leader, learning how to manage people, compliance, contractors, budgets, and service delivery across multiple school sites
The apprentice will gain experience in operational management, performance monitoring, health & safety leadership, and client relationship management
Training Outcome:
There are excellent opportunities for progression within the company, with a strong focus on continued learning and personal development
Employer Description:At BAM we imagine, create, and enrich buildings and infrastructure across the UK & Ireland. For over 150 years, we have dedicated ourselves to enhancing lives by creating sustainable environments and communities where people can live, work, and thrive. Our vision is to build a sustainable tomorrow and that is why we think beyond the build and focus on the bigger impact. It is how we make the iconic buildings and infrastructure that shape our society working collaboratively with our partners.
We have 6500 employees and work in Construction, Civil Engineering, Ground Engineering, Energy, Property Development, Facilities Management and Site Solutions. When you work at BAM, safety is unconditional. It comes before profit. We take responsibility for ourselves and each other, and towards society at large. Onsite, on the road, at home and at the office. Don’t just take our word for it, we’re an award-winning company too, for a third year in a row we are positioned in the Rate My Apprenticeship Top 100! EmployersWorking Hours :Monday - Friday, 8.00am - 5.00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative....Read more...
Programme & Events CoordinatorSalary: circa £25,000 to £35,000 dependent on skills and experience + Bonus + BenefitsPermanent, Full timeRemote, UKJoin a Leading Organisation at the Heart of Life Sciences. At ELRIG, we're not just running events-we're bringing together the global life sciences community to connect, collaborate and innovate.As a leading not-for-profit organisation, ELRIG connects over 22,000 scientists, researchers, innovators and technology providers through some of the industry's most respected conferences, forums and networking events. Our events are free to attend, open to all and trusted by leading pharmaceutical, biotechnology and life science organisations.We're now looking for a Programme & Events Coordinator to support the delivery of our growing portfolio of events.This is an exciting opportunity to join a respected organisation, working remotely as part of a supportive team. You'll help deliver high-quality conferences while gaining experience across the full event lifecycle.Why This Role Is Different Most event roles involve delivering conferences.This role offers the opportunity to work on events that bring together scientists, researchers, technology providers and industry experts from around the world. You'll work with Scientific Committees, speakers, sponsors, exhibitors and delegates to deliver engaging events that support collaboration and innovation across the life sciences sector.No two days are the same. One day you could be supporting a Scientific Committee meeting, the next managing speaker logistics, coordinating exhibitor deliverables or helping deliver one of our flagship conferences.If you enjoy variety, taking ownership and being part of a collaborative team, we'd love to hear from youWhat You'll Be DoingAs a key member of the team, you'll support the planning and delivery of ELRIG's conferences, forums and networking eventsEvent & Programme Delivery
Support the planning, coordination and delivery of ELRIG's event portfolio.Help ensure event milestones, timelines and deadlines are achieved.Coordinate activities before, during and after events.Support the successful delivery of face-to-face, virtual and hybrid events.Speaker & Scientific Programme CoordinationAct as a primary point of contact for speakers.Manage speaker communications, presentations, biographies and event logistics.Support the development and delivery of scientific conference programmes.Work with Scientific Committees to ensure programmes are delivered to a high standard.
Registration & Event Technology
Manage delegate registration processes using event management platforms.Maintain accurate speaker, delegate and event data.Support poster abstract and scientific poster administration.Produce reports and event insights when required.Exhibitor & Sponsor CoordinationSupport the post-sales onboarding of exhibitors and sponsors.Collect and manage exhibitor and sponsor information, marketing assets and event requirements.Ensure contracted exhibitor and sponsor benefits are delivered.Maintain accurate exhibitor and sponsor data across event systems.
Event Operations & Marketing
Support onsite delivery of conferences and networking events.Coordinate with venues, suppliers, AV providers and other stakeholders.Assist delegates, speakers, exhibitors and sponsors to ensure an excellent event experience.Support event marketing campaigns, communications and social media activity, helping ensure event information remains accurate and engaging across all platforms.
Who We're Looking ForWe're looking for someone who is organised, proactive and enjoys working in a fast-paced environment. You'll build strong relationships, manage multiple priorities and take pride in delivering high-quality events.Essential Experience
Experience supporting conferences, exhibitions or events.Strong administration and project coordination skills.Excellent written and verbal communication skills.Experience working with databases, CRM systems or event management platforms.Strong stakeholder and relationship management skills.Proficiency in Microsoft Office.
Desirable
Experience using EventsAir or similar event management software.Experience within life sciences, scientific, membership or not-for-profit organisations.Experience supporting hybrid and virtual events.
What You'll GetBenefits
Fully remote working.Flexible working hours.25 days annual leave plus bank holidays.Additional company "cool-off" days.Annual performance-related bonus.Private healthcare.Employer pension contributions.Ongoing professional development opportunities.
Plus...
The opportunity to work with some of the brightest minds in science and drug discovery.A varied role with genuine responsibility and opportunities to develop your career.The chance to contribute to conferences and events that help accelerate scientific progress and innovation.A supportive, collaborative culture where your ideas and contributions are valued.
Ready to Make an Impact?If you're an organised, enthusiastic and proactive events professional looking for your next challenge, we'd love to hear from you.Join ELRIG and help deliver the conferences, connections and collaborations that are shaping the future of life sciences. INDHSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
Senior Project Administration Coordinator (Maternity Cover)Location: LS13 4TZSalary: £35,000 to £40,000 per annumContract: Fixed-Term Maternity Cover (Approx. 12 Months)Anticipated Start Date: August 2026 (subject to the successful candidate's notice period)Handover Period: Up to 2–3 months alongside the current postholderCompany OverviewWSG Joinery are a bespoke joinery manufacturer who specialise in supporting London's commercial office interior market with high quality products. Working with clients across the commercial fit-out sector, we deliver bespoke joinery solutions from design through to manufacture and installation, building a reputation for quality, reliability and exceptional service.Role OverviewWe are seeking an experienced and highly organised Senior Project Administration Coordinator to provide maternity cover for a key operational role within our business.This position is not a project management role. Instead, it is responsible for the comprehensive coordination and administration of live projects, ensuring that all project documentation, compliance requirements, financial administration, reporting, and operational processes are managed accurately and efficiently throughout the project lifecycle.Working closely with Directors, Project Managers, Installation Teams, the Finance Team, clients, suppliers, and other stakeholders, the successful candidate will play a pivotal role in supporting project delivery through exceptional administration, coordination, document control, and business support functions.Key ResponsibilitiesProject Administration & Coordination
Coordinate and monitor administrative activities across all live projects from design through to production and installation.Maintain and update project programmes and Gantt charts to ensure project information remains accurate and current.Set up, manage, and maintain all project documentation required for contractual, operational, and compliance purposes.Coordinate and maintain Risk Assessments and Method Statements (RAMS), working closely with Project Managers and Installation Teams to ensure documentation remains current and accurate.Ensure all required certifications, compliance documentation, and project records are obtained, organised, and submitted as required.Coordinate weekly project review meetings, tracking actions, progress updates, risks, and key project information.Compile and produce Operation & Maintenance (O&M) Manuals using As-Built drawings, specifications, certifications, and supporting documentation.Maintain robust project filing systems, document control procedures, and project records throughout delivery.Act as the central administrative point of coordination for project-related information across departments.
Financial Administration
Assist in the preparation and management of Cost Value Reconciliations (CVRs) across live projects.Produce and maintain project-specific cash flow forecasts.Support project planning through financial forecasting and reporting.Prepare and submit monthly valuation applications.Raise and process sales invoices through Xero.Manage cash collection activities and monitor outstanding debtor balances.Proactively chase overdue payments and retention releases.Participate in weekly finance reviews and provide cash flow reporting to management.
Sales & Business Administration
Provide comprehensive administrative support across the business.Coordinate meetings, schedules, and project-related communications across departments.Assist with customer and supplier correspondence where required.Support the management team with day-to-day operational administration.Ensure company records, documentation, and internal systems remain accurate and up to date.Assist with continuous improvement of administrative processes and procedures.
Task & Process Management
Monitor and manage administrative workflows to ensure actions are completed within agreed timescales.Maintain company documentation, policies, procedures, and project records.Support internal reporting requirements and business performance tracking.Ensure compliance with company systems, processes, and quality standards.
Skills & Experience Required
Proven experience in a senior administration, project coordination, document control, or operations support role.Strong project administration and document control experience.Experience maintaining project programmes and Gantt charts.Knowledge of construction, fit-out, manufacturing, or project-based environments is highly desirable.Experience preparing RAMS, O&M Manuals, and project compliance documentation.Financial administration experience including invoicing, valuations, cash flow forecasting, and debtor management.Experience using Xero or similar accounting software.Excellent organisational and time management skills.Strong attention to detail and ability to manage multiple priorities simultaneously.Proficient in Microsoft Office Suite, particularly Excel, Word, and Project/Planning software.Excellent communication and stakeholder coordination skills.
Personal Attributes
Highly organised and proactive.Commercially aware with strong attention to detail.Able to work independently and as part of a team.Professional, reliable, and adaptable.Strong administrative, coordination, and problem-solving skills.
What We Offer
Salary of £35,000 - £40,000 per annum.Fixed-term maternity cover contract with a comprehensive handover period.Opportunity to work within a dynamic and growing business.Varied and challenging role with significant responsibility.Supportive team environment.
Contract Duration: Approximately 12 months plus a structured handover period of up to 2–3 months with the current postholder INDHSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
Centre Administration & Reception:
Act as the first point of contact for visitors, learners, staff, and external partners
Maintain a welcoming, professional reception and front-of-house environment
Answer telephone and email enquiries using professional phone etiquette
Maintain accurate records of centre activity, learner attendance, and daily operations
Support the organisation of meetings, events, and learner inductions
Ensure all information is handled securely in line with GDPR and safer working practices
Social Media and Digital Tasks:
Support the creation of approved social media content
Draft and schedule posts under supervision
Engage with audiences in a professional and appropriate manner
Follow brand guidelines, safeguarding and online safety policies
Monitor basic engagement such as likes, comments and shares
All social media activity will be supervised and aligned to organisational policies
Data Management & Compliance:
Maintain accurate learner records on internal systems in line with funding and awarding body requirements
Support preparation of data for audits, inspections, and internal quality reviews
Ensure compliance with organisational policies including safeguarding, health and safety, equality, and diversity
Contribute to continuous improvement by identifying opportunities to enhance administrative processes
Safeguarding & Safer Recruitment:
Follow the organisation’s Safeguarding and Child Protection Policy at all times
Promote a culture of safety, wellbeing, and professionalism across the centre
Be vigilant in identifying, recording, and reporting safeguarding concerns appropriately
Participate in safeguarding and Prevent training as required
Handle sensitive learner and staff information in line with safer recruitment principles
Professional Conduct & Boundaries:
The apprentice must maintain appropriate professional boundaries with learners at all times
The apprentice must not engage in informal, unsupervised, or inappropriate contact with learners, either in person or digitally
Friday home-study days do not permit learner contact unless explicitly authorised and supervised
Any concerns relating to conduct or safeguarding must be reported immediately in line with organisational policy
Training:The apprentice aims to work towards a Level 2 Business Administration Standard.
The apprenticeship will be delivered in partnership with an approved apprenticeship training provider, with End Point Assessment carried out by an independent End Point Assessment Organisation (EPAO), in line with national apprenticeship requirements.
The apprentice will complete off-the-job training as part of their apprenticeship
Learning will be aligned to the Knowledge, Skills and Behaviours of the Level 2 standard
Regular reviews will support progress, development and wellbeing
English and maths support will be provided where required
Training Outcome:After completing the Centre Administration Support Apprenticeship, learners can progress into further training or employment within business and digital support roles.
Level 3 Business Administration Apprenticeship:
This pathway builds on core administrative skills and can lead to roles such as Senior Administrator. Learners develop greater responsibility for systems, communication, and supporting organisational operations.
Level 3 Social Media Apprenticeship (or Digital Marketing pathway).
For those interested in marketing and communications, this route develops skills in content creation, managing social media platforms, analytics, and online engagement. It can lead to roles such as Social Media Assistant, Marketing Assistant, or Digital Content Coordinator.Employer Description:At Futures Changing, we make education inclusive, engaging, and tailored to every student—especially those who need it most.
Specialising in construction, wellbeing, and personal development, we provide hands-on training and real-world skills in a structured environment that builds confidence, independence, and career readiness.
Whether it’s term-time programs like Changing Futures, holiday initiatives like The Yard Projects, or commercial courses; we create meaningful opportunities for young people to thrive.Working Hours :Centre-Based Working - Monday - Thursday: 8.00am - 3.00pm. Location: On-site at the centre. Friday: Allocated for off-the-job training and structured self-study, undertaken from home. (term time only)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Non judgemental,Patience....Read more...
Key Responsibilities
1. Administration Support
Assist with general office duties including filing, data entry, scanning, and record maintenance
Answer telephone calls and respond to email enquiries in a professional manner
Maintain accurate service user and staff records in line with GDPR requirements
Support with updating care management systems and rotas
2. Care Coordination Support
Assist in preparing staff rotas and schedules under supervision
Monitor call logs, missed calls, and report any concerns
Support communication between care staff, service users, and families
Help ensure continuity of care through effective coordination
3. Compliance & Quality
Support the maintenance of compliance records (training, DBS, right to work, etc.)
Assist with audits and quality checks of care documentation
Ensure records are accurate, up-to-date, and meet regulatory standards (e.g., CQC requirements)
4. Learning & Development
Rotate through different areas of the business to gain a full understanding of operations, including:
Recruitment and onboarding
Scheduling and care coordination
Quality assurance
Client communication
Complete assigned apprenticeship coursework and training modules
Shadow experienced team members to develop knowledge of care service delivery
5. Team Support
Build positive working relationships with colleagues and stakeholders
Provide support to the wider team during busy periods
Demonstrate a willingness to learn and take on new responsibilities
Training:All delivered in the workplace with monthly assessor visits.Training Outcome:This role is designed as a development pathway, providing structured learning and practical exposure to enable progression into a Care Coordinator position.Employer Description:At Premier Community Care, we believe that every person matters.
We’re here to listen, to understand, and to support you in a way that feels right for you. Your needs, your preferences, your story—they’re at the heart of everything we do.
We don’t believe in one-size-fits-all care. We take the time to get to know you, to learn what makes you feel safe, comfortable, and valued. Whether you need a helping hand, a friendly face, or someone to sit with you through the night, we’re here—fully present and ready to support you.
We respect your independence, your choices, and your voice. Our care is holistic, meaning we look after not just your physical needs, but your emotional wellbeing, your routines, and your relationships. We understand that needs change, and we’re here to grow with you—adapting, responding, and always putting you first.
You are important. You are not alone and we will always have the time to be beside you.Working Hours :Monday – Friday, 9am – 5pm with 1 hour for lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative....Read more...
Are you a driven Project Governance and Coordination professional with experience working in a project-based role related to IT, change, transformation, or continuous improvement? Are you organised, detail-orientated, and delivery focused? If this describes you then then let Informed Recruitment help you to achieve your potential with an exciting development opportunity for a Project Coordinator to with a modern Management Consultancy - an established, respected, and progressive organisation who are experiencing growth and offering development opportunities to suitably motivated and qualified professionals. The role is offered on a 9-month fixed term salaried basis.
The purpose of the role will be to take responsibility for the day-to-day operations of a flagship project. You will do this by communicating with clients on project administration issues; gathering & analysis project data; presenting analysis in a clear and concise manner; organising client engagement activities; contributing to the production of outputs, reports, and presentations; researching and understanding customer agenda and issues; building positive relationships; managing risk, project milestones, & compliance; and monitoring budgets.
Must Have
Previous commercial experience of successfully working in a project support or coordination role within a change, transformation, continuous improvement, or IT project-based capacity.
Familiarity with Project Management approaches, methods, and project phases.
Excellent stakeholder management experience.
Very organised and goal orientated.
Microsoft Office 365.
Nice to Have
Proficient in use of delivery and collaboration tools (Such as MS Project, Visio, JIRA, SharePoint, MS Teams, or similar)
Experience working on ERP, CRM, Finance system, or MS Dynamics projects
PRINCE2 Foundation or similar project or change certification.
Council, Charity, Property, or Social Care experience.
As an individual you will be a tenacious problem solver, displaying attention to detail and excellent oral & written communication skills. You will be results orientated with strong analytical & prioritization skills and a desire to learn and pick up new information quickly. This role will be hybrid based with 2/3 days in an office in Liverpool or home working and a 9-month fixed term salaried contract. If this role describes you, then please apply without delay for the opportunity to continue your career with a driven yet friendly organisation offering a competitive basic salary, excellent benefits package (that includes contributory pension, generous leave, and health & life insurance) and the opportunity to affect and learn as part of a cutting-edge management consultancy. Apply swiftly to avoid disappointment.
Informed Recruitment Limited acts as an Employment Agency in respect to this vacancy as defined by the Employment Agencies Act. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, national origin, disability status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business need. As defined under the General Data Protection Regulation (GDPR), Informed Recruitment is a Data Controller and a Data Processor, and our legal basis for processing your personal data is 'Legitimate Interests’. You have the right to object to us processing your data in this way. For more information about this, your rights, and our approach to Data Protection and Privacy, please visit our website.....Read more...
Within the team you will be designated certain areas of responsibility that will change dependant on the needs of the team, the business, and your own professional development.
You will also be completing a Business Administrator Level 3 apprenticeship with LMP alongside your role, details of which can be found here: https://lmp-group.co.uk/courses/business-operations-administrator-apprenticeship-level-3/
As an Assistant LA Funding Coordinator, you will work closely with the LA funding team, multiple internal stakeholders, as well as external Local Authority contacts to ensure the timely processing of data and administrative tasks such as:
Managing records in the Digital Apprenticeship Service
Completing Provider Return Forms relating to Local Authority learners
Completing RAG reports to a high level of detail in order to report progress to Local Authorities
Management of information regarding Local Authority relationships
Liaising with clients through email and phone to ensure application processes are completed correctly
Timely management of cohorts in the Digital Apprenticeship
Service following apprentices' First Day of Learning
And any further tasks that may arise within the Local Authority space
Responsibilities:
Respond to enquiries through various platforms including Zendesk, email, and phone calls
Ensure that enquiries are acknowledged and dealt with promptly, efficiently and courteously
Process data and administrative tasks for critical Local Authority partners
Liaise with tutors and apprentices to ensure Return to Learning meetings proceed in a timely manner
Support the delivery workforce as appropriate including liaising with tutors to resolve issues where appropriate
Work with colleagues to document and improve processes
Take ownership of and provide visibility into the progress towards KPIs
Role model values including working collaboratively, striving for excellence, working with integrity and undertaking continual learning
Adhere to Best Practice Network and Supporting Education’s policies and standards
About You:
Be reliable, hardworking and professional
Have proven customer service-related experience
Possess an excellent customer service manner, both written and spoken
Have the ability to organise, plan and prioritise time and tasks effectively
Work well under pressure with the ability to deal with issues as they arise
Be competent using MS Office and Teams
Demonstrate accuracy and attention to detail
A strong knowledge of GDPR practices
Highly numerate and literate
Creative, innovative and able to solve problems
Work Location: In person.Training:What You’ll Gain:
A Level 3 Business Administration Qualification
Valuable hands-on experience in a professional environment
Support and mentoring from experienced professionals
Online learning delivered by Best Practice Network
Training Outcome:Potential for permanent position. Employer Description:We share the desire of every practitioner that every child, regardless of their background, should benefit from an excellent education.In collaboration with our Delivery Partner Network, education professionals and the Department for Education, we design, develop and deliver high-quality CPD and qualifications to aspiring teachers, practising teachers, school leaders, early years practitioners, teaching assistants and SENCOs.
Be the best you can be and transform the lives of children and young people with our extensive suite of fully funded programmes and apprenticeships.Working Hours :Various shift patterns.
Generally, 5 day working week, working hours within Monday to Friday 8.00am to 6.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
(Portmouth) You’ll work closely with qualified dental professionals, gaining hands-on experience across all areas of dental nursing. From day one, you’ll be encouraged to build confidence, develop new skills, and work towards becoming a fully qualified Dental Nurse in a professional and welcoming private practice environment. This is a patient-facing role where enthusiasm, reliability, and a positive attitude are just as important as technical skills. If you enjoy helping others and want a career where no two days are the same, this could be the perfect starting point. Key Responsibilities:
As a Trainee Dental Nurse, you will:
Assist dentists and clinicians during a range of dental treatments and procedures
Ensure patients feel comfortable, informed, and reassured throughout their visit
Prepare treatment rooms and ensure all equipment and materials are ready for use
Clean, sterilise, and maintain instruments in line with infection control standards
Follow health, safety, and confidentiality policies at all times
Support patients with pre and post treatment guidance
Accurately update patient records using computer-based systems
Help manage appointment flow and support the smooth running of the practice
Assist with basic administrative duties as required
What We’re Looking For:
We believe the right attitude and mindset are key. You don’t need dental experience; we’re looking for someone who:
Has a positive, can-do approach and is eager to learn
Is genuinely interested in patient care and personal development
Is reliable, punctual, and takes pride in being professional
Enjoys working as part of a team and supporting others
Communicates clearly and confidently with both patients and colleagues
Can stay organised and manage multiple tasks in a busy environment
Has basic IT skills and is comfortable learning new systems
What We Offer
Full training and support towards a recognised Dental Nurse qualification
On-the-job learning alongside experienced dental professionals
A friendly, supportive, and professional team environment
A great opportunity to build long-term career progression within dentistry
Valuable experience in a high-quality private practice setting
Once you successfully complete your Dental Nurse Apprenticeship and become a qualified Dental Nurse, there are many exciting career pathways available within dentistry.
Depending on your interests, you could progress into areas such as:
Specialist dental nursing, including orthodontics, implants, sedation, or oral surgery
Dental Radiography with further training
Practice-based roles such as lead nurse or treatment coordinator
Further education in dental hygiene, dental therapy, or other healthcare roles
Training:Dental Nurse (Integrated) Level 3.Training Outcome:Advancing Within Dental Nursing:
Lead Dental Nurse: Take on more responsibilities by managing other dental nurses and overseeing practice operations
Practice Manager: Move into a management role, handling the day-to-day running of the dental practice
Specialisation Opportunities:
Orthodontic Nursing: Assist in orthodontic treatments, gaining expertise in appliances and aligners
Moving Into Clinical Roles:
Dental Hygienist or Therapist: With further qualifications, progress into roles focused on providing oral hygiene treatments or minor dental procedures
Extended Duties Dental Nurse: Gain additional skills such as fluoride application, impression taking, or assisting in sedation procedures
Transition to Education or Research:
Trainer or Assessor: Use your experience to teach and assess trainee dental nurses
Related Healthcare Careers
Specialist Healthcare Settings: Work in maxillofacial units, hospitals, or with oral surgeons
Broader Healthcare Roles: Transition into other areas of healthcare, leveraging transferable skills
Extended Skills:
Dental Radiography: Train to take radiographs, an essential skill in modern dental practices
Oral Health Promotion: Work with patients and communities to educate on oral hygiene and preventative care
Employer Description:Our reputation is built on our commitment to prompt professional, personal service and attention to detail, which is reflected in the services we offer and the time we take to get to know our clientele and how to best service their needs.Working Hours :Monday to Friday 8.30am - 6pmSkills: Attention to detail,Communication skills,Customer care skills,Initiative,Non judgemental,Organisation skills,Patience,Team working....Read more...
