Duties include:
Welcoming patients
Scheduling appointments
Managing diaries
Assisting our clinical teams to provide outstanding patient focused care
Basic administrative tasks
Compliance duties
As an apprentice you will gain hands on experience and gain new skills in industry working with expericenced staff. Full training and support will be provided.Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
After completion of your apprenticeship you will potentially have the opportunity to progress onto full time positions within the business
Employer Description:We are one of the most established dental practices in Cheshire and would love for the right individual to join our reception team. Making the right first impression is so important. Patients appreciate this and a great front of house makes the patient journey exceptional.Working Hours :Shifts to be confirmed. Happy to consider flexible hours.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Hardworking,Willing to learn....Read more...
Adding confidential patient information into their files
Generating report templates that the radiologist will use to send to the patient
Converting ultrasound scan images from its software into jpeg images that will be sent to the patient
responding to emails and phone calls
Producing daily sales sheets
Working as a chaperone and aiding the radiologist as he conducts his scans on the patient
Ensuring the clinic remains CQC compliant by conducting daily audit tasks
Other generic administrative tasks
Training Outcome:
Become a full-time chaperone or working as a healthcare assistant
Also will give the ability to work for business administration roles
Employer Description:We are a leading private ultrasound clinic in Slough, Berkshire. At our Slough ultrasound clinic, we offer high-quality, affordable private ultrasound scans in a friendly, relaxed and professional environment.Working Hours :Monday to Friday
From 4.30pm to 7.30pm each day and
Saturday
From 9.30am to 12.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Non judgemental,Patience....Read more...
Strong communication and interpersonal skills to effectively engage with patients, healthcare professionals, and staff
Proficiency in Microsoft Office for handling administrative and clerical tasks
Excellent organisational abilities to manage multiple responsibilities efficiently
Attention to detail to ensure accuracy in scheduling, patient record management, and coordinating care
Ability to multitask in a fast-paced healthcare setting
Empathetic and patient-focused approach to provide compassionate support and assistance
Ability to work effectively within a triage system, ensuring patient needs are addressed promptly and directed to the appropriate clinical or non-clinical pathway
Training Outcome:
Retained into the role Full time or upskilled into other roles within the surgery
Employer Description:The Addington Road Surgery website provides a vast range of health information and resources, along with practical information on visiting the surgery.Working Hours :To be confirmedSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness,Punctual,Time management....Read more...
Mail Management: Open and sort Finance Office mail.
Purchase Orders: Raise purchase orders, email suppliers, check deliveries, and mark parcels for distribution by the Facilities Team.
Invoice Processing: Handle both purchase order and non-order invoices.
School Trips: Process and record school trip payments, ensuring all information is correct and necessary journals are made.
Supplier Statements: Reconcile supplier statements.
Student Queries: Address student locker key queries and purchase order queries.
Monthly Processing: Handle reprographic, catering, and paper journals at the end of each month.
School Gateway Platform: Assist parents and staff with queries related to the school gateway platform.
Credit Card Reconciliation: Reconcile school credit cards, raise orders, and reconcile on Sims Financial.
Banking: Assist in preparing the banking of cash or cheques received.
Audit Preparation: Prepare for audits by tidying up year-end purchase orders, goods received, and school trip payments.
General Administration: Perform general administrative duties such as filing, photocopying, scanning, completing forms and managing office supplies. This may involve supporting other departments.
Meeting Coordination: Schedule and coordinate meetings, including preparing agendas and taking minutes.
Communication: Handle incoming and outgoing communications, including emails and phone calls.
Data Management: Maintain and update databases and records accurately.
Support Other Functions: Provide basic administrative support to other business functions such as reception, HR, and reprographics as necessary.
Additional Tasks: Undertake other tasks as requested by the Business Support Officer.
Training Outcome:
Once qualified, the role of finance assistant is offered.
Employer Description:Bexhill Academy is part of the Attwood Academies Trust. We are a larger than average 11-16 mixed school serving the coastal town of Bexhill-On-Sea, East Sussex, with approximately 1500 students currently on roll. Bexhill is seaside town renowned for the De La Warr Pavilion and being the home to the first British motor raceWorking Hours :Monday to Friday, 8.00am - 4.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working....Read more...
Key ResponsibilitiesAs a Business Administration Apprentice, you will support the administrative elements of the Operations and Clinical team’s work, including:
Assisting with general administrative tasks, including supporting our training programmes and Young Ambassador team, answering phone calls, responding to emails, and managing correspondence
Maintaining accurate records and databases, ensuring information is up to date and stored securely
Supporting the coordination of meetings, including sending diary invitations and taking minutes
Helping to manage charity resources, including ordering office supplies, maintaining inventory, paying and recording invoices
Assisting with fundraising, marketing, and communications activities, including social media updates and event planning
Providing support to the counselling team by managing appointment bookings and ensuring necessary paperwork is completed
Handling confidential information in line with GDPR and safeguarding policies
Contributing to the overall efficiency and effectiveness of the organisation by identifying opportunities for process improvement
Managing correspondence, scheduling meetings, subscriptions, and organising office activities e.g. Team meeting report and agenda templates
Support to compile and complete monthly and quarterly statistical reports (training provided)
Providing ad hoc, general IT support to the staff team
Attend and contribute to monthly full team meetings
Training:
Online remote delivery
Training Outcome:
To be retained as an employee after successful completion of the programme, will be dependent on performance and progression on programme and workplace
Employer Description:No5 is a Young People’s Counselling Charity based in central Reading. We are seeking an enthusiastic and motivated Apprentice Business Administrator to work based within our Operations team across the whole organisation. This is a fantastic opportunity for someone that is keen to develop their skills in business administration while supporting the vital work of a mental health charity.Working Hours :Workings hours on Tuesday, Wednesday and Thursday with an additional day in the week - hours to be confirmed upon appointmentSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Team working,Creative,Initiative,Patience....Read more...
To assist senior administrative support staff in maintaining an efficient and responsive support and word processing service to the school, ensuring expectations of high service standards are met
To assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff
To arrange meetings, conferences and other events to a high standard
Organise business travel arrangements and appointments and maintain up to date diaries on behalf of school staff as required
To service meetings and take minutes and or notes and distribute to participants
To provide an efficient, accurate word processing support service, carried out to a quality and professional standard
To maintain, record and update all administrative information systems and procedures as required, including retrieving and collating information to a high standard
To undertake reception duties, dealing with routine and face and face enquiries and signing in visitors
To respond independently to correspondence as required
To maintain display boards and to ensure these are refreshed regularly
To maintain manual and computerised records and to use IT systems effectively to provide reports and statistics
To arrange the orderly and secure storage of stocks and supplies
To ensure standard office equipment is serviced regularly
To provide general advice and guidance to staff, pupils and others
To ensure accuracy and confidentiality of all information produced
To provide cover for other administrative colleagues when required
To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise
To be aware of and support difference and to ensure equal opportunities for all
To contribute to the overall ethos, work and aims of the school
To attend and participate in meetings as required
To participate in training and other learning activities and performance development as required
The ability to converse at ease and provide advice in accurate spoken English is essential for the post
For this job we are looking for:
Experience of working in an administrative and finance support environment
Effective written and verbal communication skills to liaise with a wide range of people at all levels
Possess good numeracy skills
Ability to plan and prioritise own workload, and that of others to meet deadlines within fixed timescales
Accuracy and precision when preparing, maintaining and monitoring financial data and producing relevant information
Training:
Level 3 Business Administrator Apprenticeship Standard Qualification
Training Outcome:
Potential full-time employment for the right candidate upon successful completion of the apprenticeship
Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday - Friday, 8.45am - 3.45pm with a 1 hour breakSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Experience in admin,Reliable,Confident....Read more...
To assist senior administrative support staff in maintaining an efficient and responsive support and word processing service to the school, ensuring expectations of high service standards are met.
To assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff.
To arrange meetings, conferences and other events to a high standard.
Organise business travel arrangements and appointments and maintain up to date diaries on behalf of school staff as required.
To service meetings and take minutes and or notes and distribute to participants.
To provide an efficient, accurate word processing support service, carried out to a quality and professional standard.
To maintain, record and update all administrative information systems and procedures as required, including retrieving and collating information to a high standard.
To undertake reception duties, dealing with routine and face and face enquiries and signing in visitors.
To respond independently to correspondence as required.
To maintain display boards and to ensure these are refreshed regularly.
To maintain manual and computerised records and to use IT systems effectively to provide reports and statistics.
To arrange the orderly and secure storage of stocks and supplies.
To ensure standard office equipment is serviced regularly.
To provide general advice and guidance to staff, pupils and others.
To ensure accuracy and confidentiality of all information produced.
To provide cover for other administrative colleagues when required.
To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise.
To be aware of and support difference and to ensure equal opportunities for all.
To contribute to the overall ethos, work and aims of the school.
To attend and participate in meetings as required.
To participate in training and other learning activities and performance development as required.
The ability to converse at ease and provide advice in accurate spoken English is essential for the post.
For this job we are looking for:
Experience of working in an administrative and finance support environment.
Effective written and verbal communication skills to liaise with a wide range of people at all levels.
Possess good numeracy skills.
Ability to plan and prioritise own workload, and that of others to meet deadlines within fixed timescales.
Accuracy and precision when preparing, maintaining and monitoring financial data and producing relevant information.
Training:
Level 3 Business Administrator Apprenticeship Standard Qualification.
Online training supported by our dedicated tutors.
Training Outcome:
Potential full-time employment for the right candidate upon successful completion of the apprenticeship.
Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday - Friday, 8.45am - 3.45pm with a 1 hour break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Experience in admin,Reliable,Confident....Read more...
Are you a friendly and professional communicator with great customer service skills? We’re looking for a Customer Advisor to support a community-focused environment. In the Customer Service / Receptionist role, you will:
Responding to customer enquiries and providing clear advice and support ensuring excellent customer service Contacting customers to update system records and conducting welfare checks Performing general administrative tasks to maintain accurate and up-to-date informationProviding reception duties including taking calls, messages and signposting
To be successful, you will need:
Excellent telephone manner and strong communication skills Customer service and reception experience Strong IT and administrative skills with attention to detail Ability to manage calls efficiently while maintaining a professional and friendly approach
This is a temporary position for 1 month initially, working full time hours 35 Per week, 9am to 5pm Monday to Friday. You'll be on an hourly rate of £13.12 and office based in Llandudno Junction. If you're available immediately and ready to make a difference, apply today! ....Read more...
Our client is a heavyweight IP practice with a global presence who has instructed us on an unmissable opportunity within their impressive London office. If you are a Patent Secretary with at least 3 years’ experience in the IP sector and keen to make your next significant move then this role should not be missed!
You will provide pivotal support to fee earners covering general secretarial and administrative support by way of managing mailboxes, reviewing deadlines, maintaining electronic case files, workflow and databases to ensure that patent applications and official actions are smoothly managed. Other tasks include routine and non-routine correspondence, preparing official responses, recording service charges and broad administrative tasks from scanning, filing and booking travel.
Outstanding organisation and prioritisation skills aside, it’s essential that you have a positive outlook and are calm and methodical under pressure. This multi-faceted role requires you to operate autonomously as well as within a strong and supportive team environment.
Reporting to the Office Manager you will be welcomed into the thriving support function of this culturally progressive firm, where blended working and an impressive remuneration and benefits package is offered.
Please do talk to Tim Brown today to find out more on this great Patent Secretary position on 0113 467 9798 or email: tim.brown@saccomann.com
....Read more...
Confidently managing incoming calls and dealing with client enquiries with a polite, friendly and professional manner
Accurately inputting data into our company software system
Arranging/scheduling appointments with customers
Filing documents and office organisation
General administrative tasks
Training:
You will study Level 3 Business Administrator Apprenticeship Standard
The training will be at Harlow College, Harlow, Essex, as well as on the job
This will include Personal Learning and Thinking Skills
The program is based on end point assessment
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0Training Outcome:A permanent position if available with additional training.Employer Description:We supply and installed renewable energy of, Insulation, Air Source
Heat pump, Solar PV, Solar thermal, Energy Storage, EV Charge points
and consult home owners on all these activities.Working Hours :Monday - Friday, 09:00 - 17:00Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Enthusiasm/Motivation,Reliable,Good time management....Read more...
Carrying out administration duties including but not limited to; photocopying, typing, answering the telephone, filing, sending emails/letters as appropriate
To use office equipment effectively such as photocopiers, telephone systems and computer equipment etc.
This role would support our busy team with our day-to-day work plus identify and deliver projects to help introduce efficiencies within our administrative functions
Training:
Apprentices will attend college one day every other week
Training Outcome:
Further advancement within business administration roles
Employer Description:This is Redcar and Cleveland. We are an ambitious council keen to build on our strong track record of innovation and partnership working, ensuring that we create a flourishing future for the borough and all of its residents. Key to this is a committed workforce who always gives their best. Offering a fast paced, progressive working environment, Redcar and Cleveland Borough Council is a great career move.Working Hours :Monday - Thursday 08:30 to 5pm
Friday 08:30 - 4:30pm
60 mins for lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working....Read more...
Duties and responsibilities will include:
To support the Document Control Manager (DCM) as and when required
Assist with the management of Document Management Process across all sites and teams
Carry out administrative tasks assigned by the DCM promptly and accurately
Assist with monitoring the Document Control and Project Mailboxes
Assist DCM with managing Electronic Document Management Systems (SharePoint and ASITE)
Liaise with external consultants, subcontractors and Clients regarding document management and approval issues
Preparing drawing issues including arranging printing and dispatching to sites
Ensure procedures and protocols are followed at all times
Assist with Setting up Project Filling Systems
Assist with reviewing the quality of incoming documents to ensure that it has been issued correctly with the right title, revision numbers
Assist with tracking and chasing comments on outstanding or late information from Subcontractors and Consultants
Assist with the collation and distribution of Operations and Maintenance Manuals (O&M Manuals)
Assist with archiving of site documentation when Project Complete
Assist with compiling information and supporting documentation for Bi-monthly Reporting
Support Site Project Teams with day-to-day administrative requirements
To perform any such other duties, appropriate to the role
Training:Provider: Bromley College of Further and Higher Education
On programme Training:
Level 3 Business Administrator Apprenticeship Standard
Level 2 Functional Skills in maths and English
Institute of Apprenticeship Certificate
End-Point Assessment (EPA)
Knowledge Training Test
Skills Test
Oral Questioning - underpinned by portfolio
Training Outcome:
Further progression may well be available in other areas within our sector, upon successful completion of a Level 3 Business Administration apprenticeship
Employer Description:We specialise in mixed-use sites of from 15 to 150 homes. With strong experience in dealing with heritage assets, we’re happy to take on new-build and refurbishment projects.Working Hours :Monday - Friday, between 09:00-17:00. ( 2 days based on site)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Prioritise and allocate all incoming work in the most efficient and effective way, ensuring flexibility and readiness to undertake a wide range of tasks.
Set up and maintain effective office systems within the school’s admin office, including manual and computerised retrieval systems.
Ensure all telephone calls and messages are handled professionally and passed to the appropriate person.
Greet all external visitors to the school and liaise with appropriate staff.
Ensure all incoming mail and deliveries are dealt with promptly and appropriately.
Provide a range of administrative functions, including assisting with and producing mail merge letters, PowerPoint presentations, inputting data, and spreadsheet tasks.
Assist with school trips and events.
Photocopy, distribute, and file documents as appropriate.
Further develop an efficient administrative support system, maximising the potential of IT and other technologies in school administration.
Work as an effective member of the whole school administration team.
Monitor photocopiers and order supplies as required.
Assist with parent communications as needed.
Promote the safeguarding of children and ensure adherence to school policies, particularly regarding visitors to the school.
Undertake other duties appropriate to the post as reasonably required.
Manage and administer medicines and medical supplies in accordance with the school's administration of medication policy.
Training:
Qualification: Level 3 Business Administration
Duration of course: 18 months
Training Provider: LMP Education (Rated No 1 Training Provider in the UK!)
All learning delivered online/ remotely alongside role at Townfield Primary School.
Training Outcome:Possible full-time employment upon completion of the apprenticeship. Employer Description:At Rainbow Education Multi Academy Trust we ensure that each and every child no matter what their background or their circumstance reaches their potential and leaves us ready for the next stage of their life. We are an innovative group of schools, aiming to provide an excellent education to children across the Mersey City Region. Children only get one chance to receive a good education, and we firmly believe that each and every child deserves the best possible education there is!Working Hours :Monday to Friday (8.30am to 3.45pm)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
At TPS Global Logistics we focus on working hard, delivering great service, and enjoying it. The Operations Apprentice will play a key role in supporting the day-to-day operations of the company. This role requires strong organisational skills, attention to detail, and the ability to handle multiple tasks efficiently. You will work closely with the operations team, providing administrative support to ensure operational excellence.
Key Responsibilities:
Provide administrative support to the operations team
Handle incoming communication via email and phone calls
Assist in preparing documentation
Maintain filing systems and ensure all documentation is up to date
Perform data entry, update databases, and ensure accurate record-keeping
Provide general office support as needed
Training:
On-the-job training delivered by the employer
Apprentices without Level 2 English and maths will need to achieve this level prior to taking the end-point assessment. For those with an education, health and care plan or a legacy statement, the apprenticeships English and mathematics minimum requirement is Entry Level 3
Allocation of an apprenticeship delivery coach who will carry out regular training
Assessment and support visits to ensure you acquire new learning, knowledge, skills and behaviours in order to progress and develop
Identify, track and support 6 hours of off-the-job training activities
Quarterly formal progress review meetings, identifying learning achievements and next steps
Training Outcome:We are fully committed to the development of all our apprentices within the company and upon successfully completing the apprenticeship and proving themselves in the role we would most definitely be looking to progress them within the company.Employer Description:TPS Global Logistics are an established and award-winning logistics service provider. Our services include Air, Sea, Road and Rail freight, warehousing and fulfilment, UK & European transport and next day courier service.
We support our customers with professional advice on all aspects of European and International freight, logistics and customs procedures.
We understand the importance of our customers products and brand reputation and find them the best fulfilment & delivery solutions, tailored to their deadlines and budget.Working Hours :Hours of work 8.30am – 5pm Monday to Friday with an hour for lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills....Read more...
Job Specification: Office Administrator Location: London Borough of BexleyPosition: Office AdministratorSalary: £26,000 - £27,000 per annumWorking Hours: 8:00 AM – 5:00 PM, Monday to Friday Role Overview: We are seeking a highly organised and proactive Office Administrator to join our client in the Fire & Security Industry. The successful candidate will play a key role in ensuring the smooth and efficient operation of the office by managing appointments, coordinating engineers' schedules, and uploading data to both internal and external portals. This is an excellent opportunity for an individual with strong administrative skills and a keen attention to detail to support a dynamic team in the growing passive fire sector. Key Responsibilities:Booking Appointments: Schedule and coordinate appointments for both internal and external stakeholders.Diary Management: Organise and maintain the diaries of engineers, ensuring appointments are arranged efficiently and conflicts are avoided.Portal Management: Upload and manage information on both internal and external portals, ensuring accuracy and timely updates.Communication: Liaise with engineers, clients, and external service providers to ensure the timely completion of administrative tasks.Office Support: Provide general administrative support to the team, including filing, document preparation, and data entry.Reporting: Assist with reporting tasks and maintain records in an organised and accessible manner.Key Skills & Experience:Minimum 2 years’ experience in a business administration role, ideally within the passive fire industry or a related sector.Strong organisational skills and the ability to handle multiple tasks simultaneously.Excellent communication skills, both written and verbal.High level of attention to detail and accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Ability to work under pressure and manage priorities effectively.Experience using internal/external portals and scheduling software is preferred but not essential.Desirable Attributes:Experience in the fire & security industry, particularly passive fire protection.Ability to work independently and as part of a team.Friendly, approachable, and professional demeanor.We look forward to hearing from you.....Read more...
PPM Coordinator - Up to £33,000 per annum - City of London Are you an experienced PPM Coordinator looking for your next position within Facilities Management? CBW are recruiting for a Coordinator to join a leading Facilities Management team based in the City of London. Brief overview:Monday - Friday Office based - 5 days per week 9am - 5pm Up to £33,000 per annum - salary dependant on experience Permanent position Day-to-day of the role:Serve as the first point of contact for internal queries related to the work environment, triaging and logging work orders for all sites nationally.Liaise with contractors and internal maintenance teams for reactive callouts, ensuring effective communication with end-users about issues and updates.Support the National Facilities Manager and other team members in arranging and scheduling Planned Preventative Maintenance (PPMs), Statutory Inspections (SIs), and managing compliance.Assist in administrative duties across the Property department, including Projects, Risk & Compliance, and support for General Managers and the Property Director.Handle reception duties as needed, including answering calls, arranging couriers, sorting post, and booking hotels for employees.Utilise the Computer-Aided Facility Management (CAFM) system to log, triage, and monitor work orders, ensuring compliance with service level agreements.Develop and issue reports on work orders, compliance, and audit actions using Excel or the CAFM system.Support new vendor setup procedures, maintaining legal documents and the approved contractor tracker.Required Skills & Qualifications:Proven experience in an administrative or customer service role; Facilities Management (FM) experience is preferred but not essential.Experience with CAFM systems is advantageous; training will be provided.Knowledge of statutory compliance related to the built environment is ideal, with a willingness to learn.Strong problem-solving skills, ability to work under pressure, and manage multiple tasks in a fast-paced environment.Excellent communication skills, both verbal and written, with the ability to interact effectively at all levels.Good numerical aptitude and experience in processing and raising purchase orders (POs) are advantageous.Proficient in IT with strong administrative skills and a willingness to learn new systems.To apply for the Property Support Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.....Read more...
Recruit4staff is proud to be representing their client, a leading Housing Development Company, in their search for an Administrator to work at their office in Deeside.For the successful Administrator, our client is offering:
£12.21 per hourMonday to Friday, Days role, 40 hours per weekTemporary ongoing role with potential for extensionFree Parking on-siteImmediate start available
The Role – Administrator:
Perform data entry and general administration tasks to support office operations.Maintain and update project documentation, reports, and databases.Coordinate office supplies, deliveries, and meeting arrangements.Support the wider team with document control and compliance requirements.Any other ad hoc administrative tasks as required.
What our client is looking for in an Administrator:
Previous experience in an administrative role – ESSENTIALStrong data entry skills with a high level of accuracy – ESSENTIALProficient in Microsoft Office (Excel, Word, Outlook) – ESSENTIALExcellent attention to detail and ability to multitaskStrong communication and organisational skills
Key skills or similar Job Titles:
Administrator, Admin Assistant, Office Administrator, Data Entry Clerk, Administrative Coordinator, Administration Assistant....Read more...
· General Administrative Duties
· Scheduling jobs for our site operatives
· Photocopying, faxing, binding and filing all company documents
· Booking meeting rooms and organising refreshments
· Helping company employees with email correspondence
· Ensure all stock is up to date and ordering more when necessary
· Any other ad-hoc duties which may be requiredTraining:The selected candidate will carry out their training at our Sutton based office and through the CMS online portal. Training Outcome:Upon completing this apprenticeship, the role holder will become a fully qualified Business Administrator. At this stage, there will be an opportunity to review and discuss your future targets, potentially working in new business areas and having the option to be trained in other valid areas. Employer Description:Quest Waste Management is a well established drainage and liquid waste company. We have a large fleet of mainly orange tankers and recyclers which you have probably seen on the roads and motorways.Working Hours :Monday to Friday, 09:00am to 17:00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working,Willingness to learn....Read more...
Commencing with administrative duties, the role will progress and in time will look to be involved with all aspects associated with the role of a Human Resources professional and will include:
Maintain and update all employee personnel files
Maintain, update and book training
Full involvement regarding the onboarding of new employees, performance reviews and exiting procedures
Maintaining leave and absence records including dealing with long-and-short-term sickness and occupational Health
Encourage employee engagement
The role will provide a high level of administrative support to the Resources department and help in the development of HR policies and the implementation of procedures.Training:HR level 3.Training Outcome:We would hope that this position becomes permanent following the successful completion of the apprenticeship.Employer Description:Our business is about measurement and we have been providing land and building survey information to the construction industry since our establishment in 1985. Over time, we have grown and developed to become the leader in the field of Construction / Engineering Surveying where we provide Survey, Setting out and Structural Monitoring services to the construction and property industriesWorking Hours :Monday - Friday 8am - 5pmSkills: Communication skills,IT skills,Organisation skills....Read more...
Programme Development: Help create and run youth programmes that are fun and engaging.
Team Support: Assist with recruiting and training staff and volunteers.
Event Organisation: Help plan and run events and activities.
Outreach: Help deliver workshops and promote the programme in schools and communities.
Youth Engagement: Welcome and support young people, encouraging them to join in activities.
Mentoring: Provide guidance and support to young people.
Administration: Handle simple administrative tasks like data entry and record-keeping.
Training: Undertake a Youth Support Worker Apprentice (Level 3) and other training sessions at LIF.
Training:
Training will take place at Luton Irish Forum
Training Outcome:Advancement into other roles at Luton Irish ForumEmployer Description:Luton Irish Forum is a registered company limited by guarantee with a fully accessible community centre where our welfare, cultural, social and volunteering services are co-ordinated and take place.Working Hours :Mainly Monday to Friday, including evening and weekend work.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Initiative,Non judgemental,Patience,Physical fitness....Read more...
Office Administration: Assisting in General office administration including managing emails, photocopying, and other administrative duties
Customer service: Assist with customer inquiries via phone calls and emails in a professional manner
Mail Management: Efficiently handle incoming and outgoing mail
Project Assistance: Supporting various projects by coordinating tasks and ensuring deadlines are met
Internal Communication: Managing emails, letters, and other forms of internal communications
Departmental Support: Provide assistance to various departments with their ongoing tasks
Any other duties as assigned
Training:Business Administrator L3 Standard.
College attendance will be required one day a month.Training Outcome:Subject to a successful apprenticeship you will be employed by the company and considered for a full-time role.Employer Description:Cheetham Hill Medical centre is situated on the outskirts of Manchester. Our staff endeavour to manage a polite, welcoming and professional manner to all of our patients.Working Hours :Monday to Friday - Hours between 8.00am to 6.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
Reception / Front of House support
Provide admin supporting duties for other managers / staff
Filtering of telephone calls, arranging meetings; preparation of presentations; etc.
Processing product sales orders, other administrative work as required
Processing invoices
Booking of flights, hotels, car hire, etc. for managers and staff
Monitoring and maintaining levels of some ancillary supplies
Maintain diaries for customer training and process training sales orders
Have a keen interest in specialising in Supplychain and or Procurement in the future
Training:
Level 3 Business Administrator Apprenticeship Standard
Training will be block release in Coventry also some remote training.
Functional skills if required
Training Outcome:
The expectation you will move into a permanant business support position in Facilities, Administration, Operations or Finance
Employer Description:FANUC is the world leading provider of factory automation. Our machine range includes a number of Robots, Cutting, Drilling, and Injection moulding machines, Laser, motors and control systems used in automation.Working Hours :Monday to Thursday, 08:00 - 16:45 and Friday, 08:00 - 15:00Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Logical,Team working,Initiative....Read more...
Purpose of the role
This is an exciting opportunity to join the School of Clinical Medicine. The Departments of Radiology, Surgery, Paediatrics, Obstetrics & Gynaecology and Genomic Medicine have clustered their Professional Services staff to form one integrated team with specialist groups in HR, Finance and Education. This team will manage all administrative matters across the five departments. The post-holder will form a key part in the day-to-day processes of the HR administration team working to provide timely, accurate and professional administrative support to HR and a wide range of different areas and projects that impact the Departments.
Key responsibilities:
Becoming an apprentice at the University of Cambridge is an excellent opportunity to gain experience and training. You will learn on the job by working with an experienced professional service team and have allocation study time to complete course work. You will contribute to the daily organizational tasks of a highly successful team.
• Provide administrative support across all HR functions.
• Assist with HR administration in accordance with university policies and procedures, including recruitment, probation, performance & development reviews, starters & leavers, holiday & sickness records, visiting workers, contract extensions, and investigations.
• Receive calls and take messages, liaise with other departments and organisations.
• Organise small scale events or meetings (book rooms, order refreshments, send out invites and directions etc.), and organise routine travel arrangements.
• Handle enquiries and correspondence as first point of contact, reply to straightforward enquiries and refer others as appropriate, sort and distribute incoming post, monitor the general email inbox to ensure all enquiries are responded to or passed to relevant members of staff.
• Assist with the organisation of larger events including the Welcome Induction sessions, Wellbeing initiatives and staff training courses.
• Assist with maintaining filing and data management to GDPR standards.
• Provide a comprehensive support to the Senior HR Coordinator, picking up duties where required.
Successful completion of the apprenticeship will lead to a Level 3 qualification in HR Support through the awarding body, CIPD.Training:The learner will be studying the HR Support Level 3 Apprenticeship Standard qualification, including study for the CIPD Level 3 Foundation Certificate in People Practice.Training Outcome:Upon successful completion of the Level 3 CIPD HR apprenticeship, candidates will be well-equipped to pursue entry-level HR roles or continue their professional development with further CIPD qualifications.Employer Description:The School of Clinical Medicine currently employs nearly 3,000 people, spanning all varieties of staff type from Academic Professors to administrative support.
The School aims to provide leadership in education, discovery and healthcare. It will achieve this through; inspirational teaching and training, outstanding basic and clinical research and integration of these to improve medical practice for both individual patients and the population.
The School will:
Through inspirational teaching and training, educate individuals who:
will become exceptional doctors or biomedical scientists
combine a depth of scientific understanding with outstanding clinical and communication skills demonstrate a caring, compassionate and professional approach to patients and the public and
are equipped to become future international leaders of their profession.
Through its commitment to the pursuit of excellence, support scientists of international standing in basic and clinical research aiming to:
understand fundamental biology and thereby the mechanisms underlying disease integrate basic and clinical research
apply a rigorous mechanism-based approach to clinical problems and
innovate to solve the health challenges of our society.
Working Hours :Monday - Friday, between 9am and 5pmSkills: Communication skills,IT skills,Attention to detail,Team working,Initiative,Organisation skills....Read more...
Main responsibilities:
Provide administrative support, including the operation of all office and administrative systems in accordance with SYFR’s procedures, such as processing incoming/outgoing post and answering telephone calls.
Carry out filing, photocopying, scanning, faxing, binding, collation of learner programmes and materials and all other basic administration duties to support the work of the Learning and Development Team.
Accurately input and retrieve information on relevant systems and databases and to assist with the production of reports/procedures and statistical analysis returns relating to learner development and achievement.
Organise and minute meetings (as required) in the appropriate set format and with a high attention to detail and accuracy.
Support the administration of the accredited qualifications and examinations centres including involvement in exam invigilation and qualification delivery.
Support programme evaluation tasks, including the collation and management of customer surveys and feedback.
Maintain accurate and up to date database records on all systems relevant to the work of the team.
Provide administrative support to the Learning & Development Team and support and cover for other administration staff as required.
Comply at all times with the SYFR Employee Code of Conduct and the Core Code of Ethics for Fire and Rescue Services in addition to adopting a conscientious approach to timekeeping and attendance.
Practice and promote SYFR’s Equality, Diversity & Inclusion and Health & Safety Policies and to conduct oneself in a professional manner that is consistent with SYFR’s core behaviours and values at all times.
Fully participate in SYFR’s Personal Review process according to the responsibilities of the role.
Successfully complete any training and development required for the role. This will include proactive attendance at all education events, tutor sessions and assessments as required to successfully meet the requirements of the Level 3 Business Administrator Apprenticeship Standard (and any Functional Skills or GCSEs as required).
Be responsible for the accurate and appropriate processing of any and all data, ensuring compliance with the General Data Protection Regulation and internal associated organisational policies and procedures around data protection.
Carry out other such duties within the department as from time to time may be required, which are commensurate with the apprentice role.
ANY OTHER INFORMATION (including special conditions of service).
Training:Qualification: Level 3 Business Administrator Apprenticeship Standard
Assessment:
Knowledge Test
Portfolio-based Interview
Project Improvement Presentation
Venue: The Sheffield College
Attendance: Blended learning, face to face and google classroom:Training Outcome:
To be negotiated/discussed as required for the position.
Employer Description:About us:
South Yorkshire Fire and Rescue Authority is a statutory body made up of 12 local councillors from the district councils of Barnsley, Doncaster, Rotherham and Sheffield.
The primary responsibilities of the authority are laid down in legislation, including the:
Fire and Rescue Services Act 2004
Civil Contingencies Act 2004
Local Government Act 1999
The authority provides an effective, economic and efficient fire and rescue service.Working Hours :Fixed hours:
Monday to Thursday, 9.00am - 5.00pm.
Friday, 9.00am - 4:30pm.
Flexi time may be considered after probationary period.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Initiative,Non judgemental....Read more...
Helpdesk Administrator - Crawley, West Sussex - Up to £28,000 per annum CBW Staffing Solutions is proud to partner with a well-established and reputable Facilities Management Service Provider located in the heart of Crawley, to find an experienced and highly organised Helpdesk Administrator to join their team. This is an exciting opportunity for a motivated individual to become a key part of a growing organisation that values its staff and fosters a collaborative and positive work environment. The business has recently refurbished its office space, offering a modern and comfortable work environment. Position Overview: The successful candidate will play a crucial role in supporting the day-to-day operations of the business. You will be responsible for a range of administrative tasks, including liaising with clients, managing diaries, processing orders, and handling various internal systems. This position is ideal for someone with a strong administrative background and previous experience in Facilities Management (FM) or a related field. Working Hours and Benefits:Full-time, Monday to Friday, 8am to 5pmOffice-based roleCompetitive salary up to £28,000 per annum, depending on experienceNewly refurbished offices with a welcoming and supportive team environmentKey Responsibilities:Serve as the primary point of contact for clients and internal staff, providing professional and timely communication.Manage diary appointments and coordinate schedules using the company’s internal software systems.Utilise internal and external platforms to ensure smooth operations and effective communication across departments.Raise and manage Purchase Orders, coordinating with suppliers and placing orders for engineers as required.Generate and process quotations for clients, ensuring accuracy and timeliness.Work closely with the supervising team to arrange engineer schedules, ensuring all appointments are efficiently organised.Scan, file, and upload documents to the system, ensuring accurate record-keeping and compliance with company policies.Manage and process incoming and outgoing emails and phone calls, addressing inquiries promptly and professionally.Assist with opening and closing jobs in the system, ensuring all information is recorded and tracked accurately.Help manage and maintain the call-out rota, ensuring smooth scheduling and deployment of engineers.Provide general administrative support to the team as needed, contributing to the efficient running of the office.Required Skills and Experience:Previous experience working in a Facilities Management (FM) environment is highly desirable.A strong background in administrative tasks, with the ability to multitask and prioritise workloads effectively.Experience in financial administration, including processing quotations, invoices, and purchase orders.Proficiency in Microsoft Office and other IT systems, with the ability to quickly learn new software.Excellent organisational skills and attention to detail, with a proactive and self-motivated approach to work.Strong communication skills, both written and verbal, and the ability to liaise effectively with clients and internal teams.Why Join Us? This is an excellent opportunity for someone looking to advance their career within a supportive and dynamic business environment. You’ll be joining a team that values your input, where your efforts will directly contribute to the continued growth and success of the company. In return, you’ll receive a competitive salary, an excellent work-life balance, and the chance to work in a newly refurbished office space in a friendly, family-oriented atmosphere. If you meet the above criteria and are excited about the opportunity to join a leading family-run business, we would love to hear from you. Please send your CV and a cover letter to Abbie at CBW Staffing Solutions for more details or to arrange an interview. We look forward to receiving your application!....Read more...
