Your main duties and responsibilities will include, but will not be limited to the following areas:
To work within the Estates Department assisting with clerical and administrative duties as required, including word processing and the update of information databases
To provide general admin support to high standard of accuracy and presentation
To provide information and answer queries from internal and external customers
To answer and direct telephone enquiries
To provide a reception service for the department
To maintain and update the Insights page for Estates team, environment, H&S and security
To produce letters, memos, reports and other correspondence using a range of MS Office IT packages
To maintain documents, files and records, including maintenance of archiving
To monitor, purchase and store stationery
To raise purchase orders for the team (if required)
To collect and distribute the team’s post
To maintain strict confidentiality and discretion at all times
To conform with the Health and Safety requirements relevant
To raise purchase orders as required, place orders and co-ordinate the use within Estates of the procurement card
To input and maintain information on the Estates System
Co-ordinate the timely daily franking and bagging of external mail for collection
To operate lost property procedures, including contacting students and recording and storage of items in liaison with the Security or Campus and Community Officers
Any other duties, which may reasonably be regarded as commensurate with the responsibilities of the post
Training:Business Administrator Level 3.
1 or 2 days per month at Peterborough College depending on the tutoring roster.Training Outcome:Potential opportunity for admin-based role within the college.Employer Description:Stamford College provides Further & Higher education for students in Lincolnshire, Northamptonshire, Cambridgeshire, Leicestershire & Rutland. We have a range of courses from entry level to A levels foundation degrees and are a leading apprenticeship provider.Working Hours :Normal working hours of 8.30am to 5pm Monday to Thursday, 8.30am to 4.30pm FridaySkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Support the admin team with quotes, orders, returns, and customer enquiries.
Help with contract management, including procurement, renewals, and documentation.
Maintain accurate client support records and reconcile billing information.
Conduct monthly stock checks and update inventory records.
Coordinate procurement of telecoms services like broadband, VoIP, and phone lines.
Ensure successful delivery of products and services to clients.
Assist with marketing tasks, such as distributing materials via email.
Manage and update company data on internal systems and client portals.
Analyse sales data and assist with new product setup.
Use data insights to improve processes and identify trends.
Provide support for billing, invoicing, and purchasing activities.
Training:At Tiro we’re obsessed with changing lives through science and technology apprenticeships so we can’t wait to have you on board. Over 15 months, you’ll devote a minimum of 6 hours of your working week on ‘off the job’ training. This can include theory training (for example, virtual lessons & online learning), alongside practical training (for example shadowing, mentoring, & time spent writing assignments. Together this will count towards a Level 3 Data Driven Professionals apprenticeship. You’ll be trained by an expert tutor from Tiro as well as an experienced mentor at AF Fasteners who together, will make sure you develop the knowledge, skills, and work habits you’ll need to succeed in your career. Being an apprentice is hands-on, so you’ll get the chance to learn things you might otherwise not have experienced in a university or college environment. The best part? You’ll be earning a salary while you gain your qualifications, meaning no huge student loans to pay back at the end of the programme!Training Outcome:There’s no limit to what you can achieve if you work for Carden IT with opportunities for progression in the future. Tiro and Carden IT's goal is to transform you into a fully competent data administrator, ideally open to accepting a full-time, permanent position within the team.Employer Description:Carden IT brings together a diverse team of IT experts from various professional backgrounds. From project managers to network engineers to system administrators, we take pride in being able to provide specialised help for all of your IT needs.Working Hours :Monday to Friday, 9:00am - 4:30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
JOB DESCRIPTION
The Sales Administrator is primarily responsible for managing the administrative tasks related to sales processes, such as, managing customer data and records, coordinating with different departments, tracking and analyzing sales reports, and providing administrative support to sales teams.
Primary Duties and Responsibilities
Receives new orders and completions and enters information into the computer system. Process quotes in SFA. Scans documents. Provides customer service. Traces, expedites and coordinates the shipping of orders and leftovers. Responsible for running and updating backlog and accounts receivable reports and leftover reports. Forecast review and updates. Shipment allocation reports Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms. Requests insurance certificates to customers and general contractors. Logs Contracts to be executed. Gets necessary approvals and sends correspondence to customers. Processes invoices from outside vendors as needed. Works with Accounting to set up new vendors. Modifies orders with labor, product and pricing - changes as needed.
Minimum Qualifications
High School Diploma or Equivalent 2+ years of related work experience in sales administration, sales operations, or customer service. Excellent skills in communication, organization, and time management.
Preferred Qualifications
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field Previous experience in sales administration Ability to work independently and manage multiple tasks simultaneously. Familiarity with customer relationship management software and Microsoft Office suite. Knowledge of sales processes and procedures. Ability to analyze data and draw meaningful insights.
ABOUT US
YOUR CAREER. OUR ORGANIZATION. THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big. We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world. We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries. We are growing and we love what we do. Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program. Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online!....Read more...
The role will encompass the following key elements, but is not limited to these:
Arranging and planning the day to day vehicle movements throughout the UK
Assisting our drivers with onwards travel
Loading jobs on the HNF system, full training will be provided
Liaising with drivers and customers via email and phone
Sourcing new customers
Setting up new customers
Providing quotations for customers
Answering customer queries
Training:As part of this role, you will undertake a level 3 apprenticeship in Business Administration. You will have the opportunity to learn within your role and through other experienced team members. Your training will be completed online with a dedicated tutor who will support you in your studies. You will be given one day a week to work on your apprenticeship training.
The training you will be completing as part of the Level 3 Business Administrator apprenticeship standard includes:
Level 2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)
Continued Professional Development training, organisational structure
Legislation and Regulations
Business Administration communication skills
Stakeholder Engagement - both internal and external
Stakeholder analysis, service level agreements (SLAs), stakeholder salience, stakeholder power versus interest grid
Record and document production - document layout, GDPR, Proof reading techniques
Decision Making - cost benefit analysis, break even analysis,
5 Why’s, Root Cause Analysis
Risk analysis and risk management, risk implication/ probability chart, force field analysis, use of organisational policies, procedures, and frameworks for support
Social Media in Business and personal
Project Management tools - project Life Cycle, Gantt chart, Power V’s Interest Grid, SWOT analysis, Work Breakdown Structure, and risk management techniques
Change management
PESTLE analysis
Finance - Budget Management, invoice processes
Interpersonal skills - professionalism, coaching methods, organisational culture
Presenting Like a Pro - workshop on how to deliver high quality presentations
Training Outcome:You will have the opportunity to join our team as a full-time employee.Employer Description:Local Vehicle Transport Ltd facilitate the movement of passenger and light commercial vehicles throughout the UK, from a single vehicle to transporting an entire fleet. Established in 2017, we pride ourselves on the service we offer our customers.
Local Vehicle Transport are part of the Local Car and Van Rental Ltd Group, one of the UK’s largest providers of vehicles to the car rental market.Working Hours :Monday to Friday, 9am to 5:30pmSkills: Communication skills,IT skills,Attention to detail,Analytical skills,Team working....Read more...
Job responsibilities include but not limited to:
Ensure an effective and efficient reception service is provided for patients and any other visitors to the practice
Deal with all general enquiries, explain procedures and make new and follow-up appointments
Using your own judgement and communication skills ensures that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner
Explain practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed
Receive and make telephone calls as required
Divert calls and take messages, ensuring accuracy of detail and prompt appropriate delivery
Enter requests for home visits onto the medical records, ensuring careful recording of all relevant details and triaging through to the appropriate Doctor
Action repeat prescription requests and ensure that they are ready for collection by the patient within 48 hours, either on the computer or manually
Advise patients of relevant charges for private (non-General Medical Services) services, accept payment and issue receipts for same
Enter patient information on to the computer as required
Patient notes and correspondence: Retrieve and re-file records as required, ensuring strict alphabetical order is adhered to ensure that all new patients are registered onto the computer system promptly and accurately
General office duties
Ensure security of data at all times
Undertake any other additional duties appropriate to the post as requested by the Reception Supervisor
Training:
Level 3 Business Administrator advanced apprenticeship standard with SBC Training, Shrewsbury
Maths and Enlgish functional skills if required
The Business Administration apprenticeship is designed to equip participants with the fundamentals required to work in any business environment.
The programme is delivered using a blend of online, anytime learning and expert-led classroom training covering core topics. Throughout this Apprenticeship, participants will be supported by tutors, who have worked in a business environment.
They have gained many years of experience and can truly support you to develop the skills and knowledge required to work in a wide range of administrative roles.Training Outcome:
Job offer if a vacancy becomes available at the end of the apprenticeship
Employer Description:Radbrook Green Surgery is a long established surgery. We aim to provide a wide range of high quality personal care within our modern, purpose built premises, fully accessible to the disabled with excellent, free parking facilities by the main entrance.Working Hours :Monday - Friday, total of 7.5 hours a day.
Exact shifts to be confirmed.Skills: Communication skills,IT skills,Customer care skills....Read more...
Our Administrators here at Change Grow Live play an integral part in supporting the team in our mission, proving administrative and clerical support to our teams enabling them to focus on delivering our services, ensuring our service users receive the help and support they need to achieve their goals. Acting as our first point of contact our Admin team are the face of our service, speaking with our service users face to face and via the telephone, are non-judgemental, empathetic and want to make a real difference to people's lives.
Your roles and responsibilities will include;
Be the first point of contact within the service
Provide organisational, administrative, and clerical services to the team designed to contribute towards its aims and objectives
Ensure that telephone calls and visits from service users, outside agencies and CGL staff are dealt with promptly and courteously, transferring calls to appropriate personnel when necessary
Complete effective processing of correspondence/data entry as required
Minute take at partnership and clinical meetings as required
To undertake prescription administration duties as required, this will involve generating and printing prescriptions - full training will be provided
Carry out photocopying as required
Ensure that all admin, record-keeping, and communication within the project are maintained
To maintain and assist with the setting up of a general filing system within the project
What we will give to you:
- 25 days holiday (+ bank holidays) rising by 1 day for each years' service "Capped at 30 days".
- Flexible working arrangements
- Paid 'Wellness' hour each week along with a 'Wellness' hub and Employee Assist Programme
- Contributory pension scheme
- A great selection of benefits incl. discounts for shopping, cinema, holidays, etc.
- A friendly and supportive team
- Training, career development & progression opportunities
At Change Grow Live - Runcorn, you will be working towards the Business Admin Level 3 Apprenticeship, over the duration of 18 months, alongside your daily roles and responsiblities.
Please note that applicants will be contacted following the advert closing date of Friday 3rd of January 2025.Training:
Business Administrator Apprenticeship L3
Functional Skills in maths and English
Training Outcome:Ongoing training and development.Employer Description:CGL is a health and social care charity working with individuals, families and communities across England and Wales that are affected by drugs, alcohol, crime, homelessness, domestic abuse, and antisocial behaviour. Their projects, delivered in communities and prisons, encourage and empower people to regain control of their lives and motivate them to tackle their problems.Working Hours :Monday - Friday 9:00am-5:00pmSkills: Team Working,Organisation Skills....Read more...
Are you an HR professional seeking a flexible part-time opportunity? Join us as a Part-time Human Resources Administrator in a role offering a competitive pro-rated salary of £16,200 (based on a full-time equivalent of £27,000) for 21 hours per week, alongside a comprehensive benefits package. This hybrid position is based in Cambridge, providing the perfect balance of professional development and personal flexibility.About ArcusArcus is a fast growing and successful GovTech company. We are dynamic and forward thinking, with great ambition. At Arcus, you will have the chance to share your knowledge and make your presence felt. With our people at the core of everything we do, we don’t want people to ‘fit in’, diversity and difference are essential to creativity. We want people to thrive in our open and collaborative environment and be an integral part of our close knit team. So, if you are looking for something more than ‘just a job’, you are in the right place. We have big company benefits, including Private Medical Insurance, Life Assurance and Pension, as well as Volunteering Days, Health & Wellbeing benefits and social activities.If this all appeals and you have the ambition to match ours, then read on!The Job RoleThe Human Resources Administrator works within the Corporate Services department, providing key administrative and transactional task support to the HR function of the business. The role holder is required to understand and uphold current established HR policies and processes and to act in a support capacity on employee case work, policy changes, and HR project work as directed by the HR Manager.Key Responsibilities:Recruitment Process Responsibilities:
Processing recruitment approval paperwork, gaining relevant sign-offsSetting up & creating vacancies in the HRIS & Arcus websiteAdvertising vacancies on Job BoardsAssisting in screening/shortlisting applicantsScheduling interviews
On-Boarding Process Responsibilities:
Preparing standard employment contracts for reviewScheduling new joiner start dates and co-ordinating inductionsOn-boarding setup in HRISBackground screening and employment reference check process administrationCompulsory training enrolment administrationIssuing standard End of Probation letters
Payroll Process Responsibilities:
Updating standard monthly payroll changes spreadsheet incl: new joiner details, leaver details, promotions, pay risesUpdating EOR (International payroll) portal changesUploading required payroll documents to 3rd party payroll platform ( ie new joiner documents, HMRC documents
Benefits Provisions & Employee Training Responsibilities:
Respond to employee queries, providing standard benefits informationSubmit new joiner forms to 3rd party benefits providersAdd/remove scheme members, update payroll where relevant incl pension increases/opt-outsAnnual employee reward record update on HRIS upon scheme renewalHoliday Trading Scheme-administration: process applications, draft employee letters, associated payroll and HRIS changes updatesAction elective training requests and issue standard documentation in line with processSupport Dept 101 / Commercial Training session process: schedule sessions, send invitations and reminders, attendance records administration
Requirements:Essential
Some previous experience in a general administration roleStrong interpersonal skillsRespect for confidentiality of personal and company informationStrong written and verbal communication skillsAbility to work to own initiative with effective problem solving skillsCapable of working autonomously, specifically while providing cover for the IT department where no assistance would be availableProficient technical ability & aptitude
Desired
Previous HR administration and/ or recruitment experienceWorking towards qualifications: CIPD or equivalentExperience working with HRIS system
How to ApplyIf you think you have the skills and experience, we are looking for, please click on the link provided and you will be redirected to our company's website to complete your application.Equal Opportunities StatementArcus is committed to maintaining a workplace free from discrimination or harassment. We expect every member of the team to enable and maintain an inclusive environment where everyone is treated with respect and dignity. We are committed to providing equal employment opportunities to all qualified candidates and employees. We appoint, train, develop and promote on the basis of merit and ability. We examine our unconscious biases and take responsibility for always striving to create and uphold an environment where everyone feels welcome, respected and valued.....Read more...
A typical day at bpha involves:
Sorting, opening and scanning all incoming correspondence; printing, collating and preparing items for posting
Responding effectively to requests for business services such as, but not limited to, printing a variety of documents, key provision, security card preparation and issuing and dealing with equipment faults
Preparing the office at the beginning of the day ensuring that meeting rooms are set up and the kitchen area is tidy and re-stocked with refreshments
Raising purchase orders
Adding invoices to our finance system and matching them to purchase orders
To support the provision of an invoice scanning and processing and central purchasing function to the organisation
Ensure all incoming correspondence is sorted, scanned, and distributed and all outgoing correspondence is printed and collated in line with agreed procedures and targets. Ensure that outgoing correspondence leaves the office at the end of the day
Respond effectively to requests for business services including reprographics, key provision, security card issuing, dealing with equipment faults and other facilities tasks
Assist with the preparation and upkeep of the office ensuring that meeting rooms are set up the kitchen is well stocked and tidy and that refreshments are ready to be provided for meetings
Participate in being a point of contact for customers, visitors and deliveries that attend the site
Support the purchasing of equipment and supplies, to ensure value for money and ensure budget availability; raise purchase orders, ensuring items are received and that financial systems are accurately updated to reflect this
Help to ensure that stocks such as stationery, cleaning products, employee refreshments and consumables are maintained and available when requested. Source ad hoc items on request
Assist with scanning and indexing invoices in line with agreed procedures
Assist with matching invoices to purchase orders in the finance system and submit them for payment, ensuring accuracy and adherence to procedures
Support the co-ordination of the collection and return of archive boxes from the archive facility
Ensure the records for records management are kept up to date with important levels of accuracy
Help to conduct searches and extract data and documents from internal systems to support DSARs
Participate in projects relevant to the role of improving or enhancing systems and processes
We can offer you:
A generous contributory pension scheme
Private health care
Free life assurance
Access to an extensive suite of wellbeing services and tools including a digital gym
Opportunities for learning and development
Discounted gym membership
Retail discount scheme
Hybrid Working
Please note the successful candidate will need to complete a basic DBS application.
We reserve the right to close this recruitment if it is deemed that we have received a suitable number of applications. On this basis we would advise that applications are submitted as soon as possible.Training:Business Administrator Level 3 Apprenticeship Standard:
Training with Milton Keynes College
Ongoing training, support and development with the employer
Training Outcome:
On successful completion of your apprenticeship a full-time position could be offered
Employer Description:bpha is a Housing Association and a leading provider and developer of affordable homes – for rent, sheltered, residential care and shared ownership. We build communities where people can live happily in a home they can afford.
We believe in putting people at the heart of everything we do. Whether it’s our colleagues, or our residents, customers and partners – people are always the driving force behind it all.
As a bpha employee, you’d be joining over 500 passionate and valued colleagues, in a huge variety of roles – from Caretakers and Customer Service Advisors, to Software Developers and Surveyors. All working together, to achieve our mission and deliver quality service for over 19,000 homes and a more than 33,000 residents (and counting!).Working Hours :Monday - Friday, We work on a rota basis when in the office covering shifts of 7.30am - 3.30pm, 8.00am - 4.00pm and 9.00am - 5.00pm.Skills: IT skills,Communication skills,Customer care skills....Read more...
Aid Step One's customers for queries and information requests.
Ensure accurate capture of customer and loan-related data during the loan administration process on the in-house system.
Provide relevant statements to customers promptly in accordance with regulatory guidelines.
Adhere to the Company's policies and processes.
Contact customers regarding overdue balances, payments, fees, and charges to ensure informed customer interactions.
Conduct inbound and outbound calls professionally and empathetically, ensuring fair treatment of Step One customers.
Assist customers in arrears by presenting information and available options.
Recognise and identify customer complaints, escalating them appropriately.
Identify 'vulnerable' customers and provide available forbearance options.
Escalate accounts to management when all options to recover monies have been exhausted, and legal action may be required.
Collaborate with the Director of Customer Services on ad-hoc queries.
Report incidents with potential customer impact to the Head of Compliance promptly.
Training:The Financial Services Administrator apprenticeship is ideal for learners beginning an entry level role in the financial sector.
As an entry level role, this apprenticeship provides the foundation knowledge, skills and experience for progression along a number of career paths.
Key Learning Outcomes:
A broad understanding of the financial services sector
An understanding of the role of the appropriate regulatory bodies
The importance of relationship building with clients and colleagues
Understanding of processes and procedures relevant to the role
How to develop commercial awareness
Building skills and capabilities within an organisation
Professional Qualifications:
CeMAP1 - awarded by London Institute of Banking and Finance (LIBF)
Completion of CeMAP1 will provide a solid foundation for the learner and can lead on to progression to study in other areas
To help prepare the apprentice for the professional qualification, Apprentices are provided with Simply Academy’s qualification resource package, alongside a structured study plan supported by a series of live revision sessions with our qualified tutors.
Training schedule has yet to be agreed. Details will be made available at a later date.Training Outcome:
The role will develop into a permanent post.
Employer Description:Step One was established in 2010 and our mission is to operate an industry leading specialist consumer finance platform built on traditional lending values. Founded from a small office in London, we are now based in Woking, Surrey where our team of qualified professionals offer lending solutions with a personal touch.Working Hours :Monday to Friday, 9.00am to 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Analytical skills,Team working,Initiative,Motivated,Honesty & Integrity....Read more...
• Administration: Provide administrative support to help our team achieve its goals.
• Data & Frameworks: Assist with monitoring and maintaining assurance and development frameworks by inputting data accurately.
• Inbox Management: Supporting with incoming emails and correspondence, forwarding them to the right people and responding appropriately.
• Report Preparation: Assist in preparing and sharing reports on compliance, governance, and assurance topics.
• Organise Meetings: Scheduling meetings, managing calendars, booking rooms, and preparing necessary paperwork.
• General Support: Support with day-to-day tasks, including photocopying and filing.
• Meeting Attendance: Attend team meetings and contribute ideas to support the team.
• Any other duties: Provide support as requestedTraining:You will attend York College one day per week and receive training in the workplace for the remainder of your contracted hours. Working towards the Level 3 Business administrator apprenticeship standard.Training Outcome:We aim to support successful apprentices to develop and progress in their careers. As an organisation, we are committed to helping our apprentices achieve their personal ambitions while meeting organisational objectives.Employer Description:Nimbuscare is a not-for-profit organisation that aims to be a collaborative and agile provider that cares for its people and patients. Nimbuscare is based in York and is owned by all the practices in the city, however we deliver services over a wider footprint.
We deliver Urgent Care services in collaboration with the hospital and GP practices in York, Scarborough, Whitby, Malton and Selby. We also provide community-based frailty care, which focuses on treating people in the community where we can. We also aim to shift services into the community where possible, for example our community diagnostic centres run in partnership with the Acute Trust.
We are committed to contributing towards a better NHS based on equity, fairness, innovation, collaboration and quality.
We are part of the system, and we are here to stay.
Nimbuscare is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from everyone and work to promote an inclusive supportive culture that values and celebrates our differences.
As a Disability Confident Committed employer disabled applicants who meet the essential criteria for this job are guaranteed an interview.Working Hours :Monday to Friday 9am to 5pm or 8am to 4pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience,Microsoft Office skills....Read more...
Are you a detail-oriented Accounts and Payroll professional? If you have a passion for numbers, a sharp eye for detail, and thrive in a collaborative environment, our client wants to hear from you.CJCH Legal & Compliance Services (CJCH Limited) are looking for a skilled Accounts and Payroll Administrator to join their their global team that values accuracy, collaboration, and innovation in financial processes. Whether you're an experienced full-timer or prefer a part-time schedule (minimum 3 days per week), they've got a place for you.The company are on a mission to protect the digital products and copyrights of their clients worldwide. With over 40 countries in their network, they combat software piracy by ensuring compliance with licensing requirements and safeguarding intellectual property.This isn't just another finance job. At CJCH, you'll:
Work across international markets, managing payments in multiple currencies.Collaborate with a team safeguarding intellectual property on a global scale.Grow your career with exposure to advanced financial systems and reporting.
Work location and office attendance.The role is based at the Cardiff office, and weekly office attendance is required. The successful candidate must be able to attend the office at least twice a week to work with the finance manager and the operations teams.Initially, during onboarding and training, full-time office attendance will be required, and once initial training is completed, a hybrid solution of home and office working is possible.Key Responsibilities:
Accounts Payable (AP) and Accounts Receivable (AR) processing (invoicing) Coordinating the admin of monthly payroll processes - including changes to payroll and payments,Processing staff expenses,Authorisation processes,Processing of payments in multiple currencies (dealing with clients and partners in over 40 countries worldwide),Inter-company transactions (the role operates across multiple companies in the group),Bank reconciliations (Daily, and Monthly),Statement reconciliations,Reconciling banking account transactions with accounting and operating systems,Entering journals into accounting system,Assisting with financial analysis and reporting (weekly, monthly, quarterly),Supporting month end, quarter end, and year end duties and procedures,Resolving queries from internal and external stakeholders accurately and efficiently.
Do You Have What It Takes?They're looking for a professional with:
Proven payroll administration experience (3+ years).Strong accounting software skills (Xero and Sage preferred).A meticulous approach to accounts payable/receivable, bank reconciliations, and financial reporting.Advanced Excel proficiency and attention to detail.Professional communication skills in English (written and spoken).AAT qualification or equivalent experience is a plus.
Bonus: Experience in GAAP and management accounts is a significant advantage. Ready to Apply?Submit your up-to-date CV to us directly, including your email address for contact outside of Indeed. Applications will be reviewed on a rolling basis, so don't wait! Successful candidates will be invited for an interview.Key Details:
Schedule: Monday to FridayBenefits: Additional leave, sick payWork Authorization: Must have the right to work in the UK
Application Deadline: 13/12/2024Take the next step in your career with CJCH and make a global impact in finance and compliance!(No agencies or recruiters, please.)....Read more...
Amey delivers facilities and estate management services, including planned and reactive maintenance, cleaning and project management into over 60 Prisons on behalf of the Ministry of Justice (MOJ) and Her Majesty's Prison and Probation Service (HMPPS).
As an Apprentice, every day will be different! Your main responsibility is account support under the guidance of the Operational Business Improvement support team.
As you progress through the apprenticeship program, you will work toward achieving key responsibilities
Utilisation of the business's Computer Aided Facilities Management (CAFM) system supporting site teams when required.Assist and support the drive to improve our quality standards and assurance across all the operational businesses, including standards in customer service and health and safety.Contribute to the Continuous improvement of the company's image and credibility with all stakeholders.Accounting for prison Health and safety delivery and compiling databases to ensure the improvement of the overall Company Health and Safety cultureRaise Account Purchase Orders and Task Orders ensuring payment of invoices as requiredSupport in the People Operating model and Training by taking responsibility of master matrices and SpreadsheetSite administrative support under the direction of the Business Support Coordinator
As part of your Apprenticeship, you will be enrolled onto a Business Administrator Apprenticeship Level 3 qualification which normally runs for 12/18 months. You will be fully supported by our partnered college to achieve this qualification by attending college 1-day per week, having 1-2-1 advice and support, e-learning materials, and a whole team of experts on hand for advice and technical knowledge at your office. Training:As part of this role, we have partnered with Grey Seal Academy who will assist you in achieving a Level 3 in Administration qualification. With your dedicated Grey Seal trainer, you will support you in your learning, development of competency and generation of evidence to achieve your qualification.
You’ll be provided with a “buddy”, to assist you as you settle in. This is the person will be the friendly face when you join our Highways team – the go-to person that you will ask lots of questions to when you start! Once you have settled in, you will be allocated your mentor in the workplace. Your mentor will support you throughout your qualification, help you learn the technical skills and have regular catchups with you to ensure that you are on the way to become our next Apprentice superstar!Training Outcome:At the end of your Apprenticeship, you will move into a guaranteed permanent position with Amey, and your development does not stop there! As part of being an employee at Amey, you will be given lots of opportunities to further your development; whether that is by doing a further qualifications which Amey will fund through our Apprenticeship Schemes or progressing further in the business, the choice is yours!Employer Description:Amey is a leading infrastructure services and engineering company.
Our 11,000 people are behind the critical services the country relies on every day and we each take personal pride in our public service.
Our unique engineering and operations experience, together with data driven insight from our consulting business, delivers better results for our clients. We are trusted partners of Government – both national and local – managing assets and complex projects that are vital to the country.Working Hours :Monday to Friday 9am - 5pmSkills: Attention to detail,Problem solving skills,Administrative skills,Team working....Read more...
As a Business Support/Administration Apprentice, you'll be responsible for (but not limited to) the following:
· General administrative duties for the team such as creating quotes, filing, scanning, excellent record keeping, creating job cards and processing delivery notes;
· Assisting with vehicle management, including booking MOTs and taxing;
· Set people up for training when needed, alongside HR Team;
· Ordering office stationery/supplies;
· Creating and maintaining customer orders on the CRM system;
· Answering calls/emails and dealing with client queries in a professional and helpful manner;
· Greeting visitors at reception, signing them in and offering refreshments where required;
· Adhering to company procedures and policies.
You’ll develop your skills alongside the Management and Admin Team, learning a variety of duties and supporting the whole business to continued growth. You’ll be taught and mentored by colleagues who have a good understanding of apprenticeships; to achieve your full potential and share in the company’s success.
If you are committed and ready to take your first step into a real career with a fantastic team, then please apply now! This apprenticeship and opportunity with Industrial Pumps will be highly competitive, so please don’t miss your chance!Training:The successful candidate will continue their studies with apprenticeship specialists, RNN Group both remotely and from one of their campuses, giving you the training and support you need to become an all-rounded and successful administrator.
The Apprentice Standard you will be studying is Business Administration – Level 3Training Outcome:Further and higher skill development within the business. A lifelong career with Industrial Pumps Ltd.Employer Description:Industrial Pumps was founded in 1988 as a partnership employing three people. In 2006 it began trading as a Limited Company and in 2016 a management buyout occurred. The current owners of the business have invested and expanded Industrial Pumps into a multi skilled Mechanical and Electrical engineering company that now employs over 50 people.
We offer a bespoke pump repair service which includes removal, repair and refit back on site. We have in-house machine, fabrication and welding workshops to assist with the re-engineering of obsolete spares for older assets. Our site services include the removal and repair of screens, pipework and all ancillary equipment associated with our three major Utility Clients with whom we have framework agreements in place.
Alongside this our experienced Technical team offer a full service to general industry clients which includes problem solving, supply of new pumps and spares and excellent after sales care.
The business is committed to giving local young people opportunities by utilising apprenticeship schemes. Our successful rolling apprenticeship scheme has been running for 8 years now.Working Hours :Monday to Thursday – 08:30 – 16:30.
Friday – 08:30 – 15:00.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Ability to prioritise workload,Friendly and approachable,Good attitude to work,Knowlwge of CRM systems....Read more...
Cleage Clinic is seeking a highly organised and professional Administrative Assistant with experience in the aesthetics industry to join our team. This role is integral to providing exceptional client service and efficient support to our clinicians.
The ideal candidate will possess strong communication skills, a client-focused mindset, and a keen attention to detail.
Key Responsibilities:
Client Communication and Scheduling
Answer phone calls and respond to client inquiries professionally and promptly
Schedule and manage client appointments, ensuring accurateand timely diary entries in the clinic's database
Handle client correspondence via email, providing information on clinic services, appointment details, and policies
Administrative Support:
Maintain and update client records in the database, ensuringaccuracy and confidentiality
Prepare necessary documentation and client information forupcoming appointments
Manage daily administrative tasks to ensure smooth clinicoperations
Clinician Assistance:
Provide direct support to the clinician by preparing client files,treatment information, and assisting with treatment room setup as needed
Facilitate a seamless workflow to maximise the clinician'sproductivity and enhance the client experience
General Office Duties:
Monitor office supplies
maintain an organised and welcoming reception area, and ensure the clinic environment remains professional and inviting
Assist in additional administrative tasks as required tosupport the clinic's operations
Qualifications:
Previous experience in an administrative role within theaesthetics or wellness industry
Strong organisational and multitasking abilities with attentionto detail
Excellent verbal and written communication skills
Proficiency in scheduling software, client management systems, and basic office applications
Training:Business Administrator Level 3 Apprenticeship Standard:
No weekly release day into college
All work will be set and uploaded to the CRM system
Skills coach will visit the workplace every 4-6 weeks
Training Outcome:
Potential for permenent role upon successful completion of the apprenticeship
Employer Description:The Cleage Clinic was founded in 2021 by Dr Touileb, who has worked in top European & International Medical Aesthetic Clinics for the last 15 years. Based on her knowledge, experience and importantly qualifications in non intrusive beauty treatments, she wanted to bring those levels of professionalism and specialisation to the UK.
Whilst the UK does not have the same strict rules as some European countries regarding: what beauty treatments can only be carried out and by whom. At CLEAGE CLINIC, you can rest assured that your beauty treatment will be carried our will be by a qualified Medical Professional.
Cleage Clinic is dedicated to optimising the quality of non surgical beauty treatments through an integrated approach to beauty and wellness. We include a number of alternative and complementary wellness and restorative treatments which can be adapted to suite an individual's requirements.
Our goal is to model the best aesthetic clinics found in Europe and bring those to the UK. We will achieve this goal through our values of providing the best possible treatment for overall health needs - both physical and mental with compassion, understanding and expertise. Each and every professional that provides services at our clinic - from practitioners to administrative staff, are dedicated to your good health and wellness. We do our utmost at the clinic to ensure you are completely satisfied with the results achieved and can enjoy yourself and your body to the max. We have a fully transparent approach to our procedures so you know exactly what to expect before, during and after any treatment commences.Working Hours :Monday - Friday (some weekend work may be included) Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Team working,Creative,Initiative,Non judgemental,Patience,'Can-do' attitude,Assist with procedures,Enthusiastic....Read more...
Purpose of Post:
To support and provide a high quality, effective and timely recruitment service to client departments
Support the Workforce and Resourcing Team in all aspects of recruitment including guidance on the use of the recruitment module offering refreshers where necessary on the use of iTrent manager self-service
To work with HR colleagues and departmental managers to deliver an operations and recruitment service that is consistent and adheres to policy and procedures
Main Duties & Responsibilities:
Support and assist the Workforceand Resourcing Team with recruitment campaigns, increasing skills set and knowledge on the process (using the City People Recruitment Module) to carry out the whole recruitment lifecycle and associated tasks
Monitor the CRU Inbox despatching correspondence to the relevant parties or responding as required
Work with workforce and resourcing team and managers to deliver a transactional, advisory and recruitment service that is locally tailored whilst maintaining consistency and adherence to policy and procedures
Assist with a range of HR projects in recruitment to support service transformation
Implement new processes and support lessons learnt following the project
Share responsibility for the processing of relevant (digital) paperwork in accordance with departmental function & needs
Attend meetings with colleagues to advise staff on their obligations and entitlements
Relay advice to managers on policy, procedure and calculations
Support placement of recruitment ads in close liaison with the advertising agency, ensuring correct language is used i.e. no discriminatory wording / gender neutral providing advice and guidance to recruiting managers
Administer pre-employment checks where necessary eg. DBS clearances following the pre-employment vetting policy and procedure
Assist in shortlisting, interviews and the running of the Assessment Centres, as and when required
Update HR System(s) to reflect changes required for starters / leavers, changes and additions to pay (including changes in hours, additional payments, increments and honoraria) by contributing to the completion of relevant paperwork/electronic documents
Updating iTrent / other IT systems and employee/staff files in a timely manner and with due regard to data protection and confidentiality requirements
Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties
Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post
To undertake any other duties that may reasonably be requested appropriate to the grade
Training:
You will be supported to achieve the Business Administrator Level 3 Apprenticeship
Theoretical training will be Biweekly with the support of the training provider
Practical training and support will be given in the workplace allowing you to embed your learning in the working environment
You will receive hours 6 per week to support with your apprenticeship studies
Training Outcome:
On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available
Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation
Employer Description:The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.Working Hours :Monday - Friday, 9.15am - 5.00pm core hours. Flexibility will be required for business needs. The role is 3 days in the office, 2 days working from home.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental....Read more...
General Administration:
Update manual and computerised record/information systems
Update and maintain the school calendar
Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary
Manage and organise completed forms from parents and carers
Report any issues with the school’s IT systems
Organise and distribute incoming and outgoing post
Provide administrative support to staff as needed
Book training courses for all staff
Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
Attendance administration:
Monitor and maintain an accurate record of pupil attendance, producing reports as necessary
Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed
Reception:
Act as the first point of contact for parents/carers and visitors arriving at the school
Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
Seek support from other colleagues where necessary to respond to complex enquiries
Respond to messages promptly and accurately, passing on information to relevant staff members as necessary
Assist staff and pupils with the information and support they need
Safeguarding:
Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures
Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures
Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures
Written Communication:
Write and send email responses that are professional and uphold the school’s vision and values
Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders
Assist with marketing and promoting the school
Finance:
Enter data into the school’s finance systems and produce reports as necessary
Collect, record and issue receipts for payments from parents and carers
Carry out financial administration in line with the school’s procedures
Other areas of responsibility
Read and follow the relevant school policies
Undertake training required to develop in the role
Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy
Contribute to the safety of children and young people and protect them from harm
Training:Business Administrator Level 3.
The Apprenticeship Scheme is run in conjunction with Derbyshire Adult Community Education to ensure that you are supported by a first-class training programme which will enable you to achieve the following qualifications:
You will gain all the Knowledge, Skills and Behaviours to enable you to enter gateway for the End Point Assessment
Functional Skills at Level 2, English, maths, if required
Training Outcome:Successful completion of the apprenticeship will lead to consideration for any roles that are available within the council at the time.Employer Description:We offer a great start to your child’s education, with good standards of achievement and progress to equip children for the next stage in their journey through school and life beyond. Education is so much more than academic achievement and we support and enthuse children to be great in many other ways too.
The teachers and staff are caring and sensitive to developing and growing children and their needs. We include everyone and nurture all skills, talents and interests. Our school is a happy place to be and I look forward to every day, being with the children, working and engaging with them in the varied and exciting experiences we provide.Working Hours :Monday to Friday 8.30am to 3.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
