You will compile weekly payment schedule and starters & leavers report, check bank statements daily for payments due into the company from clients, finance companies and insurers and other tasks and duties as assigned from time to time.
Within recruitment, this requires timesheet processing and compliance.
In doing so recruitment admin handles all timesheet processing/queries & liaises with all candidates in obtaining all documents that are required to make candidates compliant in relation to all MSP requirements.
In terms of timesheet processing this function helps to maximize the companies’ weekly profits by chasing candidates for outstanding timesheets.
In terms of compliance this function helps to ensure that the company has all the necessary candidate documentation when an MSP informs us, they would like to carry out an audit.
In regard to the Trevellyan team, this is support function in all elements of credit control and payments to the insurers.
In reference to accountancy this is a support role to accountants and clients in offering good customer service and administration in support of our accountancy services.
Job Responsibilities:
Downloading candidate timesheets
Process AWR changes & placement extensions
Create vendor adjustment forms
Teaching candidates how to submit timesheets on the online portals
Chase unprocessed timesheets from workers
Manage payment queries for candidates where applicable
Manage candidates holiday request forms and send completed forms to payroll
Sending out & chasing outstanding registration documents and references
Creating & sending out PAYE, Umbrella, Ltd & 3rd Party Ltd contracts to candidates
Deal with audits when they are requested by MSPs
Providing references for previous candidates
Manage task management schedules & task follow-up reporting
Run daily and weekly reports
Other tasks and duties as assigned from time to time
Check bank statements daily for payments due into the company from clients, finance companies and insurers
Diarise & chase payments with clients – 7-day SLA for payments
Ensure that all receipts and payments are placed in the credit control system
Reconcile all transactions with the credit control system
Ensure all insurance companies are paid at the end of the month via the statements
Ensure all statements are confirmed as correct and signed off
Ensure accurate and up to date client account files and database are kept
Carryout credit control duties to ensure payments received for our services
Invoicing for client services delivered in support of credit control
Maintain a portfolio of client’s payrolls weekly, bi-weekly and monthly
inbound/outbound customer service calls to our current clients, building relationships
Deal with external supplier queries, HMRC, DWP, courts and other agencies
Contacting customers over the telephone and via email with regards to potential new business
Deal with payroll queries from staff and contractors in a professional and timely manner
Calculations of statutory payments and processing P45 and P60’s and other year-end reports
Analysis of pay summary and pay slips
Upload RTI, FPS and EPS reports to HMRC and pension providers in a timely manner
Training:
Full training will be given leading to a recognised Business Administrator Apprenticeship Standard Level 3 qualification
Full on the job training will be delivered
Off the job training will be supported by our training provider- Davidson Training UK Ltd
You will complete the Functional Skills in maths and English up to and including Level 2 (if you don't already hold the equivalent)
All training will be delivered within the workplace during working hours
Training Outcome:
Full time position will be available after the successful completion of the apprenticeship
Employer Description:The Carrington Blake Group are a professional services group serving small and medium businesses through outsourced business support functions. By supporting business needs across various administrative, technical and creative functions, a business can reduce costs, save time, and concentrate on engaging customers.
Our offering to businesses includes:
Accountancy and Financial Management
IT Support and Cloud Computing
Recruitment
Business Start up
Payroll services
Marketing
Web Design and Development
Corporate Insurances
Employee Benefits Scheme
Due to the services we offer, our clients vary greatly, but our approach to solving problems remains the same. As such we are at the heart of industry developments and trends within each service division, providing latest and best approaches to our clients.Working Hours :You will be required to work Monday to Friday, 9:00am- 5:00pm, however you will be paid until 6:00pm to allow you to complete your apprenticeship course work.
40 hours a week.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Motivated,Strong computer skills,Strong command of English,Ability to work independently,Excellent time management,Target driven,Seeking out opportunities,Resilience....Read more...
Stearn Electric Company Ltd.
Stearn is a company with a fine history - Founded in 1924, the company has grown over the years into a well-established National Super Distributor, serving the Electrical Industry with its outstanding reputation for good service and excellent customer relations - a reputation that is protected vigorously through the professionalism of our dedicated and well-trained staff.
What do they do?
We sell a range of, mainly, branded electrical products into the wholesaling world, who in turn supply the building industry. We also supply some of the same product into the public sector. You will have heard of many of the brands. Take a look at our website www.stearn.co.uk.
Stearn Electric are a B2B business and do not sell to the general public. We are very well established, privately owned and part of a much larger private company called Newbury Investment Uk Ltd. The whole group comprises wholesaling and distribution businesses selling commercial products, mainly into business environments. Our healthy financial position allows us to further expand our business through internal investment and solid acquisitions. Newbury Investment currently employs over 1750 people at 91 business units and turns over £1 billion p/a.
What is the opportunity?
The successful applicants will work in the Nottingham Business Unit, on Glaisdale Drive and will enjoy a programme that exposes them to all aspects of our business. This will include, logistics, office administration, customer service, sales, marketing and inventory. At the same time they will attend NTU on block and day release studying, over a four year period. 20% of the candidate’s time will be spent in formal or informal training.
We are taking applications now and the current window will shut on the 12th April. Interviews will take place during April and Early May and will involve two separate interviews, both in Nottingham, one at least will involve a research task and presentation. Offers of employment are conditional upon being accepted on to the Charter Management Degree Apprenticeship.
The successful applicant.
Typically, you will be a person seeking your first role in full time employment. As such we will be more interested in your attitude and desire to pursue this course of action rather than any direct work experience you may have. You do need to meet the Nottingham Trent University entrance criteria.
As an individual you will be ambitious to work as part of a busy dedicated team. Although we will ensure you experience other areas of the business, your primary focus will be on customer service and sales. You will be able to demonstrate an ability to communicate and relate to our customers and existing staff and be confident dealing with people of all types, you may have some customer facing work experience, in any case you will be clear yourself that this is the career path you wish to follow.
Much of what we sell is electrical product and you will have the ability to research (from our catalogue, online and other sources) and impart technical information about the product.
You will have the ability to use our bespoke computer system to accurately process our customer orders, this requires the ability to concentrate on detail, to ensure you avoid costly mistakes, whilst inputting. (Full training given).
You will be a resilient individual who has chosen to take a course of action that will expose you to a demanding and hard-working environment, you will be able to juggle your academic work and your paid work commitments.Training:A fully funded learning experience delivered in conjunction with Nottingham Trent University, dependant on you working at Stearn Electric. This will be delivered over four years on day and block release, you will spend 20% of your working year in training, both work placed and academic.
The training, support and mentoring to allow you to be successful in your employment and your study, delivered over a four-year period. We will be as invested in delivering your Level 6 Chartered Management degree and work experience as you are.
A fulfilling and fun working environment where your effort and commitment are rewarded, as well as directly impacting the success of the business.
The successful applicants will have an anticipated start date in May, with some flexibility which may be discussed.Training Outcome:Excellent career prospects in the business.Employer Description:Stearn is a company with a fine history – Founded in 1924, the company has grown over the years into a well-established National Super Distributor, serving the Electrical Industry with its outstanding reputation for good service and excellent customer relations – a reputation that is protected vigorously through the professionalism of our dedicated and well trained staff.Working Hours :Monday - Friday 8.00am - 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Team working,Creative,Initiative....Read more...
