During your first few weeks, you will have a full induction to our firm, and training on all the systems that you will be using on a day-to-day basis.
These include MS365, TaxCalc, QuickBooks Online and Dext.
You will also undergo the basic training required of all staff members. This includes our telephony protocols, how to assist visitors, and how to maintain client records.
You will be mentored by a Senior Accountant who will give you direct guidance in developing your professional skills.
To start with the duties will mainly be scanning in and uploading receipts; bookkeeping; setting up bank feeds; bank reconciliations; journal entry; trial balance preparation and the all-important regular communication with clients.
This is an extremely varied role in which you will need to have a flexible mindset and a willingness to learn and update your skillset regularly.
Our ideal candidate is someone who would enjoy engaging with the constantly evolving technology in the accountancy sector, without losing sight of the underpinning accounting principles that govern such technology.
Training:Assistant Accountant Apprenticeship Level 3 - AAT
This Level 3 programme builds on the foundations for entry level talent to support growth within an Accountancy and Finance function.
Employees on this apprenticeship will ensure an Accountancy and Finance practice performs in the most effective way. It includes the AAT Level 3 Diploma in Accounting and provides the opportunity for them to support the business with essential skills and behaviours to drive results.
You will learn how to prepare financial statements for Sole Traders and Partnerships, the importance of management accounting information, and how to prepare VAT returns. You’ll develop the technical skills to start, or progress, your career in accountancy and this will allow you to continue with your studies onto Level 4.
To pass this level you will need to study the following four units:
Financial Accounting; Preparing Financial Statements (FAPS).
Management Accounting Techniques (MATS).
Tax Processes for Business (TPFB).
Business Awareness (BUAW).
Training Outcome:
A talented and committed employee can expect to receive on-the-job training and an opportunity to study for professional qualifications such as membership of the Association of Accounting Technicians (AAT), Association of Taxation Technicians (ATT), the Institute of Chartered Accountants in England and Wales (ICAEW) and the Association of Chartered Certified Accountants (ACCA).
As such, there will be opportunities to progress to roles including Senior Accountant and Client Manager.
Employer Description:Being part of the national TaxAssist Accountants network brings many advantages including brand recognition and technical support to name but two. However, most importantly, the network structure allows the practice to retain its independence as a business. The practice is wholly owned and managed by the two director/shareholders, which means we have a friendly small-practice culture. We view all staff as stakeholders in the practice, and have regular full team meetings to review and consider the progress of the practice and how we might develop it. With five colleagues in total, including the two directors, we are too small for any kind of office politics or factionalism. Both directors have an open door policy for staff members wanting to raise issues or concerns, so any difficulties are dealt with as quickly and diplomatically as possible. Our view is that the workplace should be efficient, productive and happy.Working Hours :Monday to Friday, shifts to be confirmed.Skills: Communication skills,IT skills,Organisation skills,Attention to detail,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative....Read more...
Main Responsibilities:
Basic letter writing
Sending minutes, notice of meeting, letters prepared by property managers
Data entry
Updating clients details on software
Scanning and saving document to software such as leases, health and safety polices, insurance documents, management agreements
Franking post and taking to the post office
Ordering stationary
General office administration including photocopying, scanning, e-mailing, axing and laminating
Opening new files when required
Archiving files ready for collection
Sending brochure to prospective clients
Assisting the accounts assistant as necessary and the need of the company dictates
Handling of all inbound customer contact to achieve a first contact resolution wherever possible
Handle customer queries through to completion ensuring a seamless hand-off, where this is not possible
Manage and document customer requests efficiently for the supply of keys, fobs and permits
Take credit/debit card payments ensuring all details are correct, secure and handled confidentially, according to company policy
Ensure all customer information is handled confidentially and in line with GDPR
Support Property Managers in order to ensure customer and development issues deliver resolutions promptly
Communicate with teams, updating on a regular basis with important information on events in order to successfully support customer queries
Finance administrative tasks
Invoicing
Training:
Business Administrator Level 3 apprenticeship
Functional Skills in English and maths if applicable
1 day per week on and off the job training with Metro PM
Minimum of 1 day per month training at Protocol Consultancy Services (training provider)
Training Outcome:
Possibility of full time employment
Career and further learning progression opportunities
Employer Description:Established in 2006 and with over 100 years’ combined experience in block and estate management, you can trust MetroPM to deliver a property management solution which is both honest and transparent, tailored for the specific needs of our clients and based on traditional values while using the latest technology.Working Hours :Monday to Friday, 9.00am to 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Time Management....Read more...
Handle incoming and outgoing correspondence, including scanning, filing, and distributing emails and documents
Answer telephone calls, take messages, and direct enquiries to the appropriate team members in a professional manner
Maintain office records, databases, and filing systems (both digital and paper-based) to ensure accuracy and accessibility
Process supplier invoices and credit notes, ensuring timely and accurate data entry into the accounting system
Assist trades and site staff with purchase order numbers
Support the finance team in maintaining accurate financial records and documentation
Respond to customer enquiries via email and telephone in a friendly, professional, and timely manner
Training:You will receive specific on the job training from the employer in your workplace at Total Repair Service (TRS).
Off the job training will be delivered using weekly classroom sessions delivered at Achievement Training city centres location or you will be work based and will be given time in the working week to study towards the theory element of the programme. You will be working towards:
Level 2 Administration Assistant Apprenticeship Standard
Apprentices without Level 2 English and maths (A*-C or 9-4 GSCE) will need to achieve this level before the end of their apprenticeship
You will develop knowledge and understanding of:
The organisation’s purpose, activities, aims
The organisation's structure and how your work benefits the organisation
The organisation's internal policies and key business policies relating to sector
How to apply a solutions-based approach to improve business processes and helping define procedures
Training Outcome:Following successful completion of the apprenticeship, candidates may progress to:
Advanced Apprenticeships (e.g., Level 3 Business Administrator)
Permanent role within the company
Employer Description:Total Repair Service (TRS) is a Plymouth-based building repair company operating across Devon and Cornwall. We specialise in domestic and commercial insurance repairs, alterations, and refurbishment projects.
TRS works with many of the largest national insurers, both directly and through Building Repair Networks. Our friendly and professional approach ensures a first-class, consistent service for all clients, making the repair process straightforward and stress-free.Working Hours :Monday - Friday, 8:00am - 4:30pm.Skills: Communication skills,Attention to detail,Customer care skills,Problem solving skills,Team working....Read more...
Location: London, UK (Hybrid – 2 days per week in the office)Employment Type: Full-timeLanguage Requirement: Native or C1–C2 GermanThe OpportunityThe Opportunity Hub UK is delighted to be recruiting on behalf of an award-winning, AI-enabled performance marketing agency that partners with leading global brands across sectors including finance, retail, and travel.This is an exciting opportunity for a curious and motivated German-speaking SEO Assistant to kick-start or further develop a career in search marketing. You'll gain hands-on experience across technical SEO, content optimisation, data analysis, and AI-powered search strategies while working alongside experienced SEO specialists in a collaborative and supportive environment.If you're naturally inquisitive, passionate about digital marketing, and eager to learn, this role offers outstanding career development with structured mentoring and exposure to high-profile international clients.Key ResponsibilitiesSupport the SEO team in delivering SEO strategies for a portfolio of clients.Carry out technical and on-page SEO optimisation across client websites.Conduct keyword research and identify new content opportunities.Localise and optimise content for German-speaking audiences.Assist with technical SEO audits and website performance analysis.Produce monthly SEO reports, analysing data to identify opportunities and recommendations.Monitor SEO performance using industry-leading tools.Stay up to date with search engine developments, AI innovations, and SEO best practices.What We're Looking ForNative or professional (C1–C2) proficiency in German.Interest or experience in SEO, digital marketing, web development, analytics, or a related field.Experience using or experimenting with AI tools and Large Language Models (LLMs) is advantageous.Strong analytical mindset with excellent attention to detail.Highly organised with excellent time management skills.Strong written and verbal communication skills.Curious, proactive, and eager to continuously learn new skills.Comfortable working in a fast-paced, collaborative environment.What's on Offer30 days annual leave plus Bank Holidays.Hybrid working (2 days per week in the London office).Flexible working around core hours (10:00am–4:00pm).Opportunity to work abroad for up to 3 months each year.Annual personal training and development budget.Health Cash Plan.Cycle to Work Scheme.Mental health support.Regular team socials and events.Three paid charity volunteer days each year.Childcare salary sacrifice scheme.....Read more...
Monitor the GRN inbox and ensure supplier delivery notes are appropriately attached to purchase orders within Sage
Assist with monitoring the Accounts inbox and processing allocated supplier invoices
Check supplier invoices against purchase orders to ensure invoice details are accurate and appropriately supported
Assist with following up outstanding purchase orders and liaising with relevant departments where goods or services have not been confirmed as received
Process supplier invoices on Sage, ensuring appropriate nominal codes and descriptions are applied
Ensure invoice descriptions clearly identify the relevant period, goods / services and individual or department concerned
Ensure supporting documentation is scanned and attached to invoices where required
Liaise with site teams, the Commercial Team and other Head
Office departments to obtain information required to process invoices accurately and promptly
Assist with identifying invoice discrepancies and escalating issues to -the appropriate member of the Accounts Team
Assist with communicating with suppliers regarding invoice queries and discrepancies
Maintain accurate records of outstanding invoice queries and assist with progressing these to resolution
Assist with resolving discrepancies through the receipt of credit notes or supporting information from suppliers
Assist with monthly supplier statement reconciliations and request copies of missing invoices where required
Assist with reviewing and updating Purchase Ledger analysis codes within Sage
Assist with downloading PCSA CVRs from SharePoint to the V: drive
Assist with the monthly roll-forward of PCSA CVRs following completion of the project profit review and management accounts
Upload completed PCSA CVRs to SharePoint for the Commercial Team to update
Assist with responding to queries from the Commercial Team, escalating where appropriate to the Commercial Accounts
Assistant or Accounts Department Manager
Develop an understanding of how project costs, income and profitability are monitored within a construction environment
Assist with the weekly review of credit card spreadsheets to ensure purchase orders have been raised and supporting receipts are available
Follow up with credit card users regarding outstanding receipts or documentation
Assist with obtaining or raising required order numbers in accordance with company procedures
Escalate any outstanding issues or concerns to the Accounts Department Manager
Assist with matching credit card receipts to statements and posting transactions to the appropriate credit card ledger account
Training:
Full day-to-day training will be provided by the employer
This apprenticeship qualification is called Level 2 Accounts / Finance Assistant with AAT L2 delivered alongside
AAT exams will be conducted within a local exam centre to the business
The learning will be delivered by dedicated, industry-specialist tutors via remote sessions
These session take place once or twice per month, for roughly up to 2 hours, at a time convenient for both you and the employer
Training Outcome:Possible progression within the business and onto further apprenticeship programmes. Employer Description:Founded over 20 years ago, Lawtech have become a leading principal contractor specialising in cladding remediation. We deliver high-quality, compliant, multi-million-pound cladding repatriations & regeneration contracts throughout Great Britain.The Company is committed to identifying and eliminating unlawful discriminatory practices, procedures, and attitudes throughout the Company. The Company expects employees to support this commitment and to assist in its realisation in all possible ways.Specifically, the Company aims to ensure that no employee or candidate is subject to unlawful discrimination, either directly or indirectly, on the grounds of gender, race (including colour, nationality or ethnic origin), disability, sexual orientation, marital status, part-time status, age, religion or belief. This commitment applies to all aspects of employment.Working Hours :9.00am - 5.30pm Monday - Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Location: Remote, UKContract: Temporary / Fixed-Term ContractDuration: 2–3 months – Temporary CoverSalary: £24,000–£25,000 pro-rataStart Date: ASAPThe OpportunityWe’re looking for a Temporary Marketing Assistant to join a leading UK publication on a temporary contract for 2–3 months.This is a great opportunity for someone who enjoys social media, content and keeping projects organised and running smoothly, while gaining valuable experience within a well-established publication.You’ll support the wider team across social media, content, client relationships and partnerships, helping ensure campaigns and projects are organised, delivered efficiently and kept on track.The role is hands-on and varied, making it ideal for someone who is organised, proactive, comfortable working across different tasks and genuinely interested in marketing and social media.What You'll Be DoingThis is a varied role where you’ll get exposure to social media, content, partnerships and commercial activity. You’ll be supported by the wider team and may be involved in:Supporting social media and content, including preparing, organising and scheduling postsHelping prepare creative assets and campaign materials, with occasional event supportKeeping projects, content calendars and day-to-day tasks organised and on trackProviding light finance and admin support, such as helping with invoices, client payments and keeping records up to dateHelping manage existing client and affiliate partnerships and maintaining positive relationshipsSupporting new affiliate partnership opportunities, including reaching out to relevant contacts and helping develop new relationshipsGetting involved in commercial and sales-focused activity, helping spot opportunities and move conversations forwardYou don’t need to be an expert in finance or sales, we’re looking for someone organised, personable and willing to learn. This is a great opportunity for a graduate or early-career candidate to gain exposure to several areas of marketing and commercial activity.What We're Looking ForWe’re looking for someone who is hands-on, organised, proactive and genuinely interested in marketing, particularly social media, content and campaign production.You’ll ideally have:A genuine interest in marketing, social media, content and digital mediaSome exposure to marketing through university, internships, freelance work, personal projects, part-time work or previous rolesRecent graduates and early-career candidates are very welcome to applyGood written communication skills and an ability to communicate ideas clearlyStrong organisational skills and good attention to detailA proactive attitude and willingness to learn and get involvedAn interest in social media and an understanding of how different platforms workConfidence using Microsoft Office or Google WorkspaceA creative mindset and an eye for good content and presentationThe ability to manage multiple tasks and meet deadlinesPrevious experience in an agency, media, publishing or consumer-facing environment would be a bonus, but is not essentialWhy This Opportunity?This is a fantastic opportunity to gain experience with a leading UK publication and get exposure to major brands and high-profile campaigns.You’ll gain practical experience across social media, content, campaign delivery, client relationships, affiliate partnerships and operational activity, while working alongside an experienced team.It’s a great opportunity for someone looking to strengthen their marketing experience, develop their social media and commercial skills and gain valuable exposure to a professional media environment.What's On Offer?Temporary contract for 2–3 monthsFully remote, UK-based opportunityOpportunity to work with a leading UK publicationExposure to major brands and high-profile campaignsHands-on experience across social media, content and campaign deliveryExposure to client relationships and affiliate partnershipsOpportunity to develop commercial and sales skillsSupportive and collaborative teamOpportunity to develop your marketing and digital skillsImmediate start availableContract InformationThis is a temporary position providing additional support during a busy period of increased workload. The contract is fixed-term for 2–3 months.Right to WorkYou must already have the right to work in the UK. Unfortunately, visa sponsorship is not available for this opportunity. If you're organised, proactive and genuinely interested in social media, marketing, content and working with clients, we’d love to hear from you.....Read more...
Supporting the company Executive Assistant with:
Health and safety as well as fire safety and first aid within the office
Maintain and update office risk assessments
Deliver Health & Safety site inductions to new employees and distribute refresher training to current employees
Ensure all building facilities are working correctly and efficiently, e.g. air conditioning and security systems and arrange for annual servicing
Manage waste removal
Record and manage all building utilities
Contact the landlord regarding building maintenance. Improvements and issue
Monitor stock and order supplies for the business (stationery, drinks, cleaning materials etc.)
Record office expenditure and assist the EA in managing the office budget
Coordinate meeting room bookings, facilitate meeting room set up, order refreshments and food & clearing after meetings
Greet visitors upon arrival
Maintain the condition of the office and arrange for necessary repairs
Sort and distribute incoming mail
Coordinate internal and external company events
Tasks set by the senior management team
Updating and testing of the Business Continuity Plan
Producing and updating of department SOPs/Supporting other departments with SOP upload onto Entropy
Supporting the Head of HR and other departments with:
Maintaining workplace accreditations, ISO certifications, and sustainability certifications
Carrying out internal audits to ensure departments follow standard operating procedures - this is in line with our accreditations for ISO14001, ISO9001 and ISO27001 (environmental, quality and security)
Assisting Tender team and sales teams with tender submission information
Carbon impact reporting
Environmental Health & Safety compliance audits
General business admin
Cover for annual leave and sickness within other departments when fully trained (Finance, Client Services, Service Delivery, Commercial)
Training:Business Administrator Level 3.
This is a blended delivery model.
Predominantly, your programme is delivered in your place of work, during working hours. You will have regular meetings with your training specialist and attend monthly online tutorials.
There is a requirement to attend monthly masterclasses. These have been designed to help apprentices to share experiences and working practices and to achieve stronger outcomes on assignments and projects. These masterclasses are held in a venue in central Mansfield.Training Outcome:Upon completion of your apprenticeship further training may be available to you to help further your career.Employer Description:We aim to save time and moneyAll businesses have immediate objectives, and many are centered around selling to or communicating with their customers, or acquiring new ones. The earlier we can be involved in discussing these objectives, the more value we can add by leveraging nearly 20 years of company experience.Working Hours :Monday to Friday 09:00 - 17:00Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative....Read more...
As an Apprentice Administrative Assistant, you will work as part of the school’s administrative team and gain practical experience across a range of school office functions.
With appropriate training and support, your duties will include:
Providing general administrative support, including preparing letters and documents, photocopying, filing, data entry and maintaining accurate records.
Answering telephone calls and responding appropriately to routine enquiries from staff, students, parents and visitors.
Supporting Reception when required, including welcoming visitors, assisting with signing in and out, recording deliveries and helping with general enquiries.
Assisting with student administration, including maintaining student files, preparing routine correspondence and helping with timetable, locker and lost property enquiries.
Supporting the administration of school events such as Open Mornings, Parents’ Evenings, school visits, Sports Day and other school activities.
Assisting with communications to parents and carers, including preparing standard letters, forms and electronic communications.
Supporting the administration of staff absence and lesson cover, including recording absence information and assisting with communication with supply agencies.
Assisting with the preparation, photocopying and collation of school reports, examination papers and other school documentation.
Helping to maintain office resources and records, including ensuring printers and administrative areas have the necessary paper, toner and other supplies.
Working professionally and confidentially at all times, following school policies and procedures and safeguarding requirements.
Undertaking appropriate training and development as part of the apprenticeship and applying the skills and knowledge gained within the workplace.
Invoicing to purchase equipment, and organising the setup and payment facilities for trips/activities. The apprentice would also have access to support the Finance team prepare invoicing for payment.
Training:
The apprentice will be working towards the Business Administrator Level 3 Apprenticeship Standard including a City & Guilds Level 3 Diploma for the Business Administrator.
Monthly classes at Colchester Institute (Colchester Campus).
Training Outcome:On successful completion of the apprenticeship, the skills and experience gained will provide a strong foundation for a career in school administration or the wider education sector. Future opportunities could include roles in general administration, reception, student services, attendance, examinations, admissions or other school support functions, with the potential to progress to more senior administrative roles as experience develops.Employer Description:St John Fisher Catholic Comprehensive School is a co-educational secondary school and sixth form in the heart of historic Rochester, providing a comprehensive, faith-based education for students of all abilities. We are a supportive community committed to excellence in learning and helping every student reach their potential. Our experienced teaching and support staff work closely together, with many colleagues choosing to remain with the school for many years. Our modern, purpose-built school opened in 2023 and provides excellent facilities and IT throughout. We have excellent train and bus links, with free onsite parking for staff and visitors.Working Hours :Monday to Thursday, 8:00am - 4:00pm. Friday, 8:00am - 3:30pm. With a 30 minute (unpaid) lunch break each day.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative....Read more...
Establish rapport and respectful, trusting relationships with pupils, acting as a role model and being aware of and responding appropriately to individual needs
Assist supervise and support pupils, including those with special needs, with respect of personal, local and national learning strategies across the curriculum, as directed by the teacher
Ensure all pupils are safe and have equal access to opportunities to learn and develop
The role may include supporting pupil’s personal programmes, relating to social, health, physical, hygiene, and welfare matters
The pupil may also need assistance to access different areas of the school
Following appropriate training and in line with school procedures, to administer basic first aid and/or medication as required
Promote inclusion and acceptance of all pupils by encouraging them to interact with each other and to engage in activities led by the teacher
Promote self-esteem and encourage pupils to act independently as appropriate
Provide feedback on pupils’ personal needs as appropriate.
Support the teacher in managing pupil behaviour, reporting difficulties as appropriate
Support pupils to understand instructions
Gather, report information from/to parents/carers as directed
Be aware of pupil problems/progress/achievements and report to the teacher as agreed
Undertake basic pupil record keeping as requested
Prepare the classroom as directed for lessons and clear up afterwards
Assist with the display of pupils’ work
Prepare and maintain equipment/resources as directed by the teacher and assist pupils in their use
Provide routine clerical support for teachers, e.g. photocopying, filing, collecting money, checking deliveries and placing goods in stock and maintaining records of stock
To understand the importance of inclusion, equality and diversity, both when working with pupils and with colleagues, and to promote equal opportunities for all
To uphold and promote the values and the ethos of the school
To implement and uphold the policies, procedures and codes of practice of the School, including those relating to customer care, finance, data protection, ICT, health & safety, anti-bullying and safeguarding/child protection
To take a proactive approach to health and safety, working with others in the school to minimise and mitigate potential hazards and risks, and actively contributing to the security of the school, e.g. challenging a stranger on the premises
To participate and engage with workplace learning and development opportunities to continually improve own performance and that of the team/school, subject to the school training plan
To attend and participate in relevant meetings as appropriate.
To undertake any other additional duties commensurate with the grade of the post
Training:
Teaching Assistant Standard Level 3 qualification
The training schedule has yet to be agreed upon further details will be made available at a later date
Training Outcome:
Full-time employment
Any successful apprenticeship who demonstrates the ability and necessary skills to carry out the role of a Level 3 Teaching
Assistant to a high standard, would be considered for any permanent vacancy that may arise in the school
This would be part of a further recruitment process
Employer Description:The Harmony Trust has the highest aspirations for its pupils, parents and staff members. Our vision is to provide an excellent primary education so that every academy is a ‘GreatPlace2Learn.’ Our aim is to ensure that children at our academies enjoy the best education from the early years to the end of the primary stage. Parents are very important to achieving this vision and we aim to work in partnership with them to ensure that all our children achieve our motto: ‘Believe Achieve Succeed’. We believe that school should be a place where every child makes progress in a safe and supportive environment. We believe in the importance of children developing well-being and high self-esteem if they are to learn and do well. We also believe in The Harmony Trust being a ‘GreatPlace2Work’ where staff are supported to thrive by a trust that is committed to learning and education. We have a great team of people working in our Academies. We aim to retain them by investing in professional development, offering opportunities to work across the Trust ensuring Harmony is a great place to work.Working Hours :Monday - Friday (Term time only, plus 5 days. Times to be confirmed).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Are you looking for a challenging role as a Junior Property Manager where you can be an integral part of a dynamic team, supporting the Portfolio Manager and Estate Manager?
We are seeking a highly organised and proactive individual to join our prestigious organisation.
Role Overview: As a Property Management Apprentice, you will support the property management team in delivering a professional service to our clients. You will gain hands-on experience across all aspects of property management, including tenant communication, maintenance coordination, inspections, and basic financial administration.
Key Responsibilities:
Supporting Property Management:
Assist Property Managers with daily tasks and projects
Respond to tenant and leaseholder enquiries, under guidance
Help prepare and send correspondence, emails, and meeting notes
Attend residents’ meetings and assist in recording minutes
Maintenance & Inspections:
Help organise property inspections and site visits
Assist in contacting contractors and monitoring work progress
Support the team in ensuring properties are maintained safely and efficiently
Insurance & Budgets:
Assist with tracking insurance policies and claims
Support the preparation of service charge budgets and basic financial records
General Administration:
Support in checking and inputting invoices, filing, and record keeping
Keep track of keys and contractor records
Help maintain accurate property records in the computer system
Learning & Development:
Gain understanding of relevant property laws and regulations
Learn how to liaise professionally with tenants, contractors, and clients
Develop skills in property management software, budgeting, and reporting
Skills & Attributes:
Good communication and organisational skills
Attention to detail and willingness to learn
Ability to work as part of a team and follow guidance
Interest in property management and customer service
Why Join Us?
Join our esteemed organisation and become part of a dedicated team focused on delivering exceptional service in the real estate industry.
As an Administrative Assistant, you will play a pivotal role in supporting our Property Managers, making a significant impact on our day-to-day operations and overall success. We offer a collaborative and dynamic work environment, competitive compensation, and opportunities for growth and professional development.
If you are a proactive, detail-oriented, and enthusiastic individual with excellent organisational and communication skills, we encourage you to apply now and be part of our success story.Training:
Every employee gets access to our online training platform. This is where we host our standard induction programmes and compliance-based training. Also used for soft skill development and MS office training
We have set development programmes for those that progress through management with us and also, we sponsor industry relevant qualifications
We also run many soft skills training courses to support staff and their development
Training Outcome:
We are always looking for individuals that we can develop within our property management functions
Those that show the right working ethos and aptitude for Property have the opportunity to develop and transition into a variety of roles
Employer Description:The Vegner Group Ltd is a forward-thinking provider of collective services which includes property management and building surveying, whilst enhancing the delivery of these services with our back-office solutions designed to support property professionals serving the leasehold market.
The Vegner Group’s back-office solutions ensure compliance through our client finance and service charge accounting services and our “essential services” – many of which are for statutory or regulatory requirements that are necessary for buildings during the management life cycle.
We are driven by our duty of care to clients and partners and ensure that all services across the Group are provided to a high standard, with meticulous attention applied to our business models.Working Hours :37.5 hours per week. Monday to Friday. 09.00 to 17.30 with a 1 hour (unpaid) lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Patience,Multi Tasking....Read more...
The role will include:
Administration / Customer Service
Inputting data with a high level of accuracy
To deal courteously and efficiently with all visitors and provide refreshments
Answering the telephone in a professional manner
Assisting all members of the team as / when required
Ensure that trust policies are observed and that good practice is encouraged, particularly in the areas of health and safety, equal opportunities and confidentiality
Premises & Compliance:
Coordinate and maintain compliance records relating to health and safety, estates and statutory requirements
Monitor renewal dates and support the effective management of premises-related documentation
Liaise with contractors, suppliers and schools to ensure compliance activities are completed within agreed timescales
Produce reports and maintain databases to support strategic compliance monitoring
Identify areas for improvement and recommend more efficient and administrative processes
Support with the input and processing of orders on the financial database, maintaining accurate records
Support projects relating to estates, facilities and compliance across the Trust
HR & Payroll:
Provide administrative support throughout the employee lifecycle, including recruitment, onboarding and personnel changes
Maintain HR systems and employee records, ensuring accuracy and confidentiality
Prepare payroll information / support monthly payroll processes including the inputting of timesheets
Produce correspondence, reports and documentation relating to staffing matters
Liaise with schools, managers and external providers to resolve routine queries
Marketing and Personal Assistant Duties:
Coordinate communication activities across the trust, ensuring information is presented professionally and accurately
Support the development of newsletters, website content and social media communications in line with trust guidelines
Manage diaries, meetings and events for senior leaders and maintain action trackers
Draft correspondence, presentations and reports using a range of digital systems
Build positive relationships with internal and external stakeholders and represent the trust professionally
Support projects and initiatives that contribute to the trust's strategic priorities
Use digital platforms and communication tools effectively to promote engagement and collaboration
Data Protection:
Support the implementation and monitoring of GDPR and information governance procedures
Maintain accurate records relating to data requests, retention schedules and compliance activities
Produce reports and documentation to support data protection monitoring
Liaise with stakeholders across the trust regarding information requests and record management
Identify issues and escalate concerns in accordance with established procedures
Governance:
Organise trustee, committee and local governance meetings, including preparation and distribution of agendas and papers
Produce accurate minutes and maintain action logs and governance records
Ensure governance documentation is stored securely and complies with statutory requirements
Communicate effectively with trustees, governors and senior leaders, acting as a professional point of contact
Support the preparation of reports and information required for statutory returns and meetings
Contribute to continuous improvements in governance administration processes
Training:The qualification will involve the candidate undertaking the following duties to meet the Knowledge, Skills and Behaviours required for the Apprenticeship Standard: Duty 1 Communicate with stakeholders, such as internal teams and external organisations, using appropriate methods and professional language. This may include letters, phone, face-to-face, e-mail, videocall, online chat functions or digital platforms. Duty 2 Support internal or external events or meetings, in person or on line, following organisational policies and procedures. Duty 3 Access and store information securely in line with organisational requirements for future use and recovery. For example physical and or digital filing systems. Duty 4 Use software packages to collate, input and extract data and information in line with organisational requirements. For example updating office databases, stakeholder records or notes, finance records, CRM systems or sending mailshots. Duty 5 Format and input data in line with organisational requirements. For example, redacting information, stakeholder details, expenses, travel and routine reports. Report or escalate errors, breaches or concerns to supervisor or line manager. Duty 6 Provide support to team members to help ensure that activities are carried out within agreed timescales, budgets and quality expectations. For example, ordering and reporting on office resources or sourcing information. Inform line manager or supervisor on any changes, anomaliesor concerns. Duty 7 Identify, collate and handle data and information from different sources such as business, stakeholder records and delivery notes. Share securely, confidentially and in line with organisational expectations and requirements. Duty 8 Be aware of the organisation’s priorities andactivities, and how the role supports these. For exampleundertaking routine tasks such as presenting information and producing documents. Duty 9 Identify issues and escalate problems to others when beyond remit. Duty 10 Plan and review workload with supervisor to ensure best use of time to complete allocated tasks to deadlines. Duty 11 Keep up to date with sector developments to enhance skills and follow a continuous professional development plan. You will complete an End Point Assessment this will involve the following: Showcase/Portfolio Interview Practical Observation Professional Discussion Training Outcome:There may be a possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.
There may also be further apprenticeship / other training available following successful employment and achievement of the apprenticeship qualifications.Employer Description:Welcome to SHARE Multi-Academy Trust
We are a small, friendly partnership, currently consisting of five secondary and four primary schools in West Yorkshire. Our core belief is about valuing people and helping them to be as successful as they can be. This is both challenging and rewarding and we hope you find it inspiring.
In the years since the Trust was formed in 2011, schools everywhere have seen a considerable amount of change. We have met these challenges with a shared approach, working as a team, enjoying the support of shared moderation, making us stronger and more structured. Through supporting and challenging each other, the Trust has enriched each member school beyond our expectations.
We encourage the sharing of our expertise, whether it’s about recruiting and retaining good staff or improving the quality of learning; we all contribute and share our experience and best practice, helping to make our schools better places for our staff and pupils.
High performing schools enjoy the opportunity to contribute and share good practice, meeting with like-minded headteachers as partners and helping to improve the standard of education for young people.
Our own model for school improvement is an effective resource that we regularly tap into: good behaviour, good routines in lessons, tackling teacher expectations, stretching pupils and marking with constructive feedback are the key foundations we build on for long-term success. Schools that need more support soon begin to thrive.Working Hours :Start and finish times:
8.00am - 4.00pm Monday to Thursday
8.00am - 3.30pm Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Excellent attendance,Microsoft Office, Word & Excel....Read more...
