Position: Engineering Project Manager – Bridge Surveyor (Survey & Inspection)
Job ID: 3494/2
Location: [Insert location]
Rate/Salary: £40,000
Type: Permanent
HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: www.hsbtechnical.com for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.
The below job description will outline this position of: Engineering Project Manager – Bridge Surveyor (Survey & Inspection)
Typically, this person will plan, manage, and deliver bridge survey and inspection projects from initial instruction to completion, ensuring compliance with client requirements, industry standards, and health & safety regulations. They will oversee technical documentation, site operations, and supervise teams and subcontractors during surveys and inspections.
HSB Technical’s client is an established and well-regarded business entity.
Duties and responsibilities of the Engineering Project Manager – Bridge Surveyor (Survey & Inspection):
Project Planning & Coordination
Plan, prepare, and manage bridge survey and inspection activities from initial instruction through to delivery.
Review client specifications, railway standards (e.g., STE7), and relevant technical documentation to ensure full understanding of scope.
Develop work packs including survey briefs, inspection schedules, and resource plans.
Provide technical input into pricing, bid preparation, and programme development.
Technical Documentation & Reporting
Produce accurate Risk Assessments & Method Statements (RAMS) tailored to bridge structures, access methods, and traffic/railway constraints.
Compile detailed technical reports including defect descriptions, condition ratings, measurements, and photographic evidence.
Prepare CAD drawings, structural sketches, survey plans, and digital models to support engineering assessments.
Ensure documentation meets client requirements, industry standards, and internal quality procedures.
Administrative & Compliance Duties
Maintain accurate project records, inspection logs, and asset data in line with rail and highway asset management systems.
Support quality assurance processes and ensure compliance with health, safety, environmental, and railway/highway standards.
Coordinate with planners, rail possession teams, and highway authorities to secure permits, track access, and traffic management arrangements.
Site-Based Responsibilities
Bridge Survey & Inspection Activities
Carry out general, principal, special, underwater, and confined space bridge inspections.
Collect, record, and interpret survey data, including structural measurements, GPS/topographic data, underwater/bathymetric data, defect mapping, and photographic/video evidence.
Ensure all data is collected to required precision, accuracy, and client specifications.
Rail & Highway Operational Responsibilities
Work safely within rail possessions, line blockages, and under traffic management systems.
Coordinate with Controller of Site Safety (COSS), Lookouts, and Traffic Safety Control Officers (TSCOs).
Ensure plant, equipment, and access/egress routes are set up safely and in line with standards.
Supervision & Team Leadership
Act as Site/Job Supervisor when required, leading small teams during inspections and surveys.
Oversee and mentor junior surveyors/inspectors, ensuring safe and effective work practices.
Manage subcontractors and specialist teams including diving units, rope access technicians, and confined space specialists.
Specialist Operations (as qualified)
Undertake confined space entry and supervision for culverts, tunnels, and substructure chambers.
Conduct underwater bridge inspections and diving operations in accordance with HSE Inshore regulations.
Perform swift-water and flood-risk operations for scour assessments and emergency inspections.
Operate in complex or hazardous environments including high-level structures, tidal areas, and remote locations.
Key Deliverables
Accurate, high-quality bridge inspection reports, CAD drawings, and survey outputs delivered on time.
Compliant execution of rail and highway works, including possession/traffic management adherence and safe system of work deployment.
Effective communication with clients, asset owners, and project stakeholders.
Consistent delivery in line with internal quality systems, industry standards, and regulatory requirements.
Qualifications and requirements for the Engineering Project Manager – Bridge Surveyor (Survey & Inspection):
Proven experience in bridge survey, inspection, and engineering project management.
Competence in rail and highway operational safety, traffic management, and possession coordination.
Experience producing technical reports, CAD drawings, and survey documentation.
Relevant qualifications in civil/structural engineering, surveying, or equivalent.
Confined space and underwater inspection certifications (desirable).
This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.....Read more...
In this role, you will gain hands-on office experience while working towards a recognised business administration qualification. You will support the team with everyday administrative tasks such as:
Supporting Smart Awards business with all administrative tasks
Responding to customer enquiry calls and emails
Maintaining records and managing filing systems
Data entry, analysis and updating systems
Producing accurate records and documents including: emails, letters, files, payments, reports and proposals
Supporting the verification process across all business operations
Supporting the certification process across awarding department
Supporting in qualification development activities
Supporting with maintaining all management systems
Supporting with scheduling tasks across the EPA department
Supporting with finance tasks across the Finance department
Attending conferences and training events as and when necessary
Service and support staff meetings
Training:
You will work towards a Level 3 Business Admin Apprenticeship, delivered by VQ Solutions
You will have a dedicated VQ Mentor and will also be supported internally by your manager
During this apprenticeship, you will develop a portfolio, attend workshop sessions and have regular reviews
The best part? All apprenticeship work will be completed during working hours
Training Outcome:On successful completion of the apprenticeship, there is the potential to progress within the organisation.Employer Description:Smart Awards operates as a National Awarding and End Point Assessment Organisation predominately dedicated to the telecommunication, construction, digital and utility sectors. We are approved by Ofqual and SQA Accreditation to offer regulated qualifications in England and Scotland and approved to deliver independent end point assessments across a number of apprenticeship standards.Working Hours :Monday - Friday, 08:30 - 16:30 or 09:00 - 17:00, to be confirmed.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative,Good time management,Enthusiasm,Flexibility....Read more...
Accounting Duties
Assist with processing purchase invoices and matching them to purchase orders
Allocate supplier invoice costs to the correct projects, cost codes, and budget categories
Support the preparation and posting of sales invoices
Reconcile supplier statements and follow up on any discrepancies
Help maintain accurate and up-to-date financial records
Assist with bank reconciliations and payment runs
Support month-end processes, including journals and accruals (with supervision)
Help prepare reports and management information as needed
Administrative & Ad Hoc Duties:
Maintain and organise digital filing systems and financial documentation
Handle incoming calls, emails, and general enquiries related to finance
Assist with data entry and updating internal systems
Support other departments with administrative tasks when required
Provide general office support such as scheduling, photocopying, scanning, and correspondence
Training:Assistant Accountant Level 3 Apprenticeship Standard:
Training will be one day a week and we provide flexible options of classroom training in our offices in Hertfordshire, as well as Live online learning options
We provide full support with a work coach to ensure you have a positive and successful experience on the apprenticeship programme
Training Outcome:
Permenant role to follow
Employer Description:Working across all 3 major sectors – retail, residential and commercial. MGL Projects develops and creates the individual environments needed by each client. We deliver transformative projects that will see your space become a unified place of collaboration.
We have a versatile business model with core values that allow us to adapt to all challenges on our projects.Working Hours :Monday - Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Answering phone calls and directing queries appropriately
Drafting and sending emails and letters to clients and stakeholders
Maintaining accurate records and updating internal systems
Communicating with tenants, landlords, and local council representatives
Assisting with property management documentation and compliance
Supporting the team with general office administration tasks
Scheduling appointments and managing calendars
Handling basic data entry and filing duties
Training:The apprentice will complete training both on-site at the employer’s office and through structured sessions with the apprenticeship training provider.
Location: Primarily at work (163–165 Ilford Lane, Ilford, Essex, IG1 2RR)Frequency: Off-the-job training will take place once a week for 6 hours, with regular progress reviews and support from the training provider.#
Training Provider: LONDON SOUTH EAST COLLEGES
On programme Training:
o Level 3 Business Administrator Apprenticeship Standard
o Level 2 Functional Skills in Maths and English if required
o Institute of Apprenticeship Certificate
o Business Admin (instituteforapprenticeships.org)
Learning will include:
o Business fundamentals
o Stakeholder management
o Planning and organising
o Project & financial management
o Managing change
o Process and documentation
End-Point Assessment (EPA)
o Knowledge Test
o Portfolio-based Interview
o Project PresentationTraining Outcome:TBC with employerEmployer Description:Managing Agents, Managing Properties on behalf of Landlords and also letting and selling properties and working with the local authoritiesWorking Hours :Monday to Friday 9;30am to 6;00pmSkills: Communication skills,IT skills,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
Front Desk Management
- Greet visitors, parents, and students in a professional and friendly manner.- Answer incoming phone calls and direct them to the appropriate staff or department.- Handle enquiries about school policies, schedules, and events.
Administrative Support
- Maintain student and staff records.- Assist with filing, photocopying, and data entry.- Prepare and distribute correspondence such as emails, letters, and notices.
Visitor & Security Management
- Monitor and log visitors entering and leaving the school premises.- Issue visitor passes and ensure compliance with security protocols.- Report any suspicious activity to the appropriate authority.
Communication
- Relay messages between teachers, students, and parents.- Send out reminders for meetings, events, and deadlines.-Handle emergency calls and communicate urgent information promptly.
Scheduling & Coordination
- Manage appointments for the Headteacher or any member of the Senior Leadership Team.- Coordinate parent-teacher meetings and school events.- Assist with scheduling substitute teachers when needed.
Financial & Resource Handling (if applicable)
- Collect fees for activities, uniforms, or other school-related payments.- Keep track of petty cash and receipts.
Pupil Support
- Assist with late arrivals or early dismissals by updating attendance records.Training Outcome:Possible progression for a suitable candidate Employer Description:We believe every child is a unique star, and our mission is to help them grow into confident, well-rounded young people who are proud of who they are and where they’re going. We nurture a culture where every child is loved, valued, supported and challenged—and where happiness and safety form the foundation of all learning. In fact, 100% of our pupils say they feel happy and safe at school.Working Hours :Monday – Friday 37 hours Mon- Thurs 8am – 4pm Friday 8am – 3.30pmSkills: Communication skills,Attention to detail,Organisation skills,Administrative skills,Team working,Initiative,Patience....Read more...
To provide a comprehensive administrative/clerical and secretarial service
To carry out data entry work as directed (e.g. school transport records, pupil database)
To carry out administrative duties as directed, including reporting, photocopying, filing, research relating to the work of the team or school office
To receive telephone calls and greet visitors to the school / office
To undertake general office duties, including collation/copying reports and documents, organising and maintaining filing systems and assisting in the absence of colleagues
To attend staff meetings as required
To provide support for any school projects or events as required
The working environment may be a busy school or department office with frequent use of IT equipment
There may be restricted space to work and there will be occasional processing of large numbers of documents (eg large-scale photocopying for meetings)
Training:
Business Administration Level 3 Apprenticeship Standard
Functional Skills in maths and English at Level 2 if not previously attained at GCSE Level
Blended learning model with online and face to face training
Training Outcome:
A potential permanent role may be available upon successful completion of your apprenticeship
Employer Description:We are a thirteen class primary school & nursery in the market town of Highbridge in Somerset. On 1st April 2013 we became part of Bath & Wells Multi Academy Trust.
There is something very special about Churchfield and we are incredibly proud of our unique children and our community. We want to enable children and their families to flourish and be the best version of themselves.Working Hours :Monday - Friday, Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Logical,Team working,Initiative....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team. This position is ideal for someone with some administrative experience who is ready to step up to an Executive Assistant role, bringing confidence, organisational skills, and a positive attitude. If you’re a born organiser with a talent for keeping things on track, this could be the perfect role for you! Salary: £20,000 to £28,000 per annum (depending on experience) Location: Quedgeley, with on-site parking Days: Monday to Friday (Office based) Key Responsibilities:Provide general administrative support to the Founder, assisting with daily tasks and business operations.Manage the Founder’s calendar, including scheduling appointments and organising meetings.Arrange travel and accommodation bookings, including coordinating travel itineraries.Attend networking events and meetings with the Founder to support relationship building.Answer phone calls and handle correspondence professionally, redirecting as necessary.Maintain and update records, perform data entry, and prepare basic reports.Organise internal meetings, manage logistics, and arrange refreshments when needed.Coordinate staff social events and assist with event planning for the company.Assist with document preparation and minor financial administration tasks, including spreadsheet updates.Requirements:Some experience in an administrative or assistant role (ideally 1 year or more).Competent with Microsoft Office (Word, Excel, and PowerPoint).Organisational skills with attention to detail and a proactive approach.Good communication skills, both written and verbal.Ability to manage multiple tasks, prioritise effectively, and meet deadlines.Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. If you’re interested in joining a dynamic team in a growing business, please send us your CV today.....Read more...
Summary:We are looking for a motivated and organised Apprentice Business Administrator to join our team. This is an excellent opportunity to start your career in business administration, gaining valuable hands-on experience across a range of office functions while working towards a recognised qualification. You will play a key role in supporting the smooth running of the office and assisting various departments with administrative tasks. For the right person, there are real opportunities to progress and build a long-term career within the business.
Main Responsibilities:
Act as the first point of contact for visitors, phone calls, and emailsManage and respond to emails and calls, directing enquiries to the right team members.
Process timesheets accurately and support the payroll process.
Assist with raising and processing purchase orders and maintaining related records.
Provide general office support, including filing, photocopying, scanning, and maintaining office supplies.
Support the team with data entry, record-keeping, and other administrative tasks as required.
Contribute to a positive and professional office environment.
Training:Full training and support to complete your Level 3 Business Administration apprenticeship in partnership with Salford City College.
In work training - 6 hours per week allocated to apprenticeship.Training Outcome:Real opportunities for progression and long-term career development at Wingates upon successful completion of full Level 3 Business Admin Apprenticeships.Employer Description:Our people are among the most experienced and knowledgeable professionals in the industry. At Wingate we all share a common drive to succeed, an enthusiasm for their work and a passion for providing exceptional service to our clients and communities.Working Hours :Monday to Friday, 8.30am - 4.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Hardworking,Keen to learn,Punctual,Reliable & a strong work ethic....Read more...
Success in this role will mean:
Ensure timely and accurate data entry, including daily occupancy and service charge payments into Oasis
Take ownership of ordering processes and maintain the Debit Card journal, with oversight from Finance Officers
Manage shared email inboxes, ensuring queries are followed up, delegated appropriately, and chased where necessary
Issue and balance daily petty cash expenses, ensuring receipts are coded, scanned, and filed correctly. Finance Officers will oversee weekly reconciliation
Chase outstanding paperwork required for Direct Debits and Standing Orders
Raise purchase orders and match them to invoices for payment, with weekly checks by Finance officers
Build strong working relationships with internal teams and external stakeholders
Participate in learning opportunities, including a level 3 Business Administration apprenticeship, to develop professional understanding of SafeNet’s services
Support the Business Development Team with fundraising research, event planning, and donor engagement
Assist in preparing promotional materials and maintaining accurate records of donations and supporter interactions
Activities Involved in This Role:
Data entry (daily occupancy, bank payments)
Ordering goods and maintaining financial records
Managing email inboxes and internal communications
Petty cash handling and reconciliation
Chasing documentation and supporting financial compliance
Raising and processing purchase orders
Attending meetings and taking notes
Supporting donation management and general admin tasks
Assisting with fundraising events and campaigns
Contacting supporters and maintaining CRM records
Essential Core Skills:
Health & Safety Awareness:
All of our employees are required to work in a safe way, wear appropriate personal protective equipment (PPE), and keep themselves, other colleagues and customers safe. You will be expected to update your knowledge and skills on Health & Safety if successful in your application.
Safeguarding:
We work with adults and children who may be ‘at risk’ and expect colleagues to work in a way which protects the people we support from harm. Our colleagues are expected to identify people ‘at risk’ and confidently report any Safeguarding concerns as appropriate within the service.
Digital:
Across our services, we use a range of technology and systems and expect colleagues to use them effectively and safely following cybersecurity and data protection principles (UK GDPR). Full training on specific systems is provided but a willingness to learn and develop is essential.
Equality, Diversity, and Inclusion (EDI):
The Calico Group welcomes diversity and champions the rights of those in society who may be marginalised. Our employees are expected to be inclusive, embracing those from different backgrounds to develop a fairer society.
To succeed in any role within the Calico Group, candidates must show that their values and behaviours align with the organisation's principles. This alignment will be evaluated throughout the recruitment process.
The organisation is dedicated to safeguarding and promoting the well-being of adults, children, and young people. All employees and volunteers are expected to uphold this commitment and follow proper procedures to address any safeguarding concerns.Training:
Business Administrator Level 3
Day release training will take place at Burnley College
Training Outcome:Potential for full-time employment on successful completion of the apprenticeship.Employer Description:At The Calico Group, our purpose is clear: to make a real difference to people’s lives. Whether supporting individuals in recovery, helping communities thrive, or enabling employees to grow, we are committed to creating opportunities that transform lives.
We embrace diversity in all its forms and take pride in employing a workforce that reflects the rich and varied communities we serve. Your skills and experiences could make all the difference – join us to be part of something extraordinary.
Safenet deliver domestic abuse and specialist support services so that women, children, men, and everyone in-between are empowered to live increasingly positive, safer and healthier lives; through fair, inclusive, culturally aware and compassionate approaches.
Safenet is also part of The Calico Group, which is a group of innovative charities and businesses that work together to deliver social profit in the communities in which we work. We are passionate about delivering high quality services to our customers with our purpose being to make a real difference to people’s lives.
Inclusive Hiring at Calico
We’re committed to creating a workplace where everyone feels valued and can thrive. If you need any adjustments during the recruitment process or would like to discuss accessibility, please let us know.
Our Commitment to Safeguarding
The Calico Group is committed to safeguarding and promoting the welfare of all our customers employees, and volunteers. Successful candidates will be subject to a DBS check (Disclosure and Barring Service) and appropriate pre-employment checks in line with our safeguarding policies.
Our shared vision, flexible group structure, and expanding range of services help us adapt to the fast-changing environment and times in which we work.“A future where everyone can live safe, happy and healthy lives free from abuse, violence and exploitation in their homes, streets and communities.”Working Hours :Monday to Friday 9am - 5pmSkills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Non judgemental,Patience,Listening skills,Manage multiple tasks,Time management,Microsoft Office packages,Willingness to learn,Video conferencing tools,Friendly,Approachable,Excellent communicator,Interest in women's issues,Interest in equality....Read more...
The purpose of the role is to:
Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone
Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way
Undertake a variety of administrative duties to assist in the smooth running of the practice including the provision of clerical support to clinical staff and other members of the practice team
Facilitate effective communication between patients, members the primary health care team, secondary care and other associated healthcare agencies
Duties and Responsibilities:
The duties and responsibilities to be undertaken by members of the practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Reception Manager/ Practice Manager dependent on current and evolving practice workload and staffing levels:
Opening up/locking-up of practice premises and maintaining security in accordance with practice protocols
Maintaining and monitoring the practice appointments system
Processing personal and telephone requests for appointments, visits, test results and telephone consultations and ensuring callers are directed to the appropriate route and/or Healthcare Professional
Taking messages and passing on information
Filing and retrieving paperwork
Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures
Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers
Providing clerical assistance to practice and Trust staff as required from time to time, including word/data processing, filing, photocopying and scanning
Keeping the reception area, noticeboards and leaflet dispensers tidy and free from obstructions and clutter
Confidentiality:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters.They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Training:As an apprentice you’ll:
Have regular one to one sessions with a dedicated trainer either remotely or through visits to your workplace
Learn and train for a specific job
Get paid and receive holiday leave
Get hands-on experience in a real job
Complete assessments during and at the end of your apprenticeship
Be on a career path with lots of future potential
Training Outcome:
This vacancy is for at least duration of the apprenticeship programme
There is also the possibility of fulltime administrative role following successful completion of the apprenticeship
Employer Description:We are a partnership practising in our purpose-built surgery in Victoria Road, Marlow and at two branch surgeries at Lane End and Hambleden.
Surgery consultations are normally by appointment and there are specialist clinics in various fields.
The Marlow Surgery is responsible for training qualified doctors in general practitioner skills.Working Hours :Monday- Friday, between the hours of 8.00am- 6.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Non judgemental,Confidentiality....Read more...
The successful candidate will assist with the buying of goods and stock control, in line with company procedures, whilst developing the skills needed to eventually take on more responsibility. This role combines practical workplace responsibilities with formal apprenticeship training (at a local college) to build strong foundations in business administration, purchasing and logistics.
General duties including (full training will be provided):
Learn, understand and use company procurement software and company procedures
Assist with purchase order data entry and processing requisitions
Support the team with day-to-day administration and operational tasks
Communicate with suppliers to request quotes or follow up on orders
Communicate with suppliers to confirm delivery schedules and resolve order discrepancies
Maintain accurate records within the procurement system, spreadsheets and databases
Work with internal departments to ensure purchasing requirements are met on time
Oversee purchasing and inventory control of an assigned range of products
Learn and apply procurement best practices, to include, compliance, data cleansing, departmental housekeeping and system sweeping duties
Any other duties as requested by the line manager
Training:Training will be at North Lindsey College where you will access a wide range of facilities on offer.
Day release.
You will undertake The Level 3 Business Administration apprenticeship standard.
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or maths if needed.
You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience. Training Outcome:Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate.
Employer Description:
PING is a family-owned golf manufacturer, founded in 1959 by Karsten and Louise Solheim. The PING brand is synonymous with innovation, performance, quality and service and has a worldwide reputation for designing and manufacturing industry-leading, custom-fit golf equipment, while also being a highly regarded golf apparel brand.
PING Europe, based in Gainsborough, Lincolnshire, assembles and distributes golf equipment to the UK, Ireland, Europe, Iceland, South Africa and the Middle East. The European headquarters employs over 250 people in a range of different functions, including manufacturing, operations, marketing, sales and finance. The company also has an apparel design office, based in Cheadle, Cheshire, and is the proprietor of Thonock Park Golf Club, also in Gainsborough.Working Hours :Monday - Friday 8.30am to 5.00pm with 1-hour lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
An average week for a business admin apprentice is dynamic and varied, acting as the operational heartbeat of the office. The specific tasks will shift between routine administrative support and project-based work, all designed to build core competencies.The apprentice's schedule usually balances practical work with dedicated study time:• Record Keeping: Creating, maintaining, and improving organized physical and digital files and records of business activity, handling confidential information appropriately.IT Proficiency: Using various IT packages (e.g., MS Office, databases, CRM systems) to write documents, perform financial processes, and record data.• Organisation & Planning: Managing diaries, scheduling appointments and events, organizing meetings, and taking minutes, shift booking. • Financial Admin: Assisting with processing invoices, timesheet processing, purchase orders, and tracking expenses.• Problem Solving: Applying a solutions-based approach to resolve challenging complaints or improve business processes.• Project Assistance: Using project management principles to plan, monitor, and report on tasks or small projects.• Process Improvement: Reviewing current administrative procedures and making suggestions for improvements to efficiency. • Learning and Development: The apprentice spends roughly 80% of their time on-the-job (practical application) and 20% on "off-the-job" training. This dedicated study time, mandated as part of the apprenticeship agreement, could be one day a week at a college/training provider, or structured online learning modules completed during work hours.• Mentorship and Support: The apprentice is assigned both a workplace mentor (a senior colleague) and a training provider assessor. They will have regular check-ins and review sessions to track progress toward their qualification milestones.• Skill Application: The apprentice will be expected to gradually take ownership of administrative processes, progressing from simple data entry to managing complex tasks, such as coordinating a small event or handling client communications independently, as they gain confidence and competence.A Typical Week (Monday - Friday)Monday: Planning & Communication- Clear out weekend emails, update team calendars, prepare agendas for the week. Process timesheets and Update staff on their weekly readings.Tuesday: Data Management- Input expenses and invoices into the accounting software, chase overdue timesheets from colleagues and file all timesheets.Wednesday: Off-the-Job Training- The apprentice might attend a virtual workshop or a college course.Thursday: Training Update- Update all training documents, recruitment files and email staff with pending training or documentation.Friday: Close-out & Process Improvement- Ensure all records are filed correctly for the week, order office supplies, and spend an hour documenting or improving a specific administrative process (e.g., refining the new starter onboarding checklist).
Training:
Level 3 Business Administrator apprenticeship standard (can include Level 2 elements if required).
Level 2 Functional Skills in maths and English (if required).
This apprenticeship is delivered through a combination of Work-Based Assessment and day/block release. The programme will culminate in an End Point Assessment, where all the skills and knowledge gained on the apprenticeship will be formally tested.Training Outcome:There possibility of working as an administrator within Kena Care and carer progress.Employer Description:Kena Care is a specialist employment business, which supplies to care homes, hospitals and other healthcare clients in Burton-On- Trent with highly trained nurses, social workers, care assistants, support workers and more.Working Hours :Monday - Friday 9am-5pm.Skills: Administrative skills,Attention to detail,Communication skills,Customer care skills,IT skills,Organisation skills,Presentation skills,Problem solving skills,Team working,Time-Management....Read more...
Assist the sales team with preparing quotes, proposals, and order forms
Input and maintain customer details, leads, and opportunities on the CRM system
Help process incoming orders accurately and efficiently
Track and follow up on order progress, delivery, and invoicing
Handle customer enquiries by phone and email in a professional, friendly manner
Provide updates to customers on orders, stock availability, and lead times
Support the resolution of customer issues or complaints promptly and effective
Maintain and update sales records, reports, and documentation
Assist with data entry, filing, and general office duties
Support the organisation of meetings, sales events, or promotional activities
Training:
On the job
With the training provider, monthly on line virtual masterclasses through Juniper training
Training Outcome:
Customer service specialist
Team Leader
Employer Description:Founded in 2001, Trench Limited was established with a clear vision:
To deliver high-quality, service-oriented solutions with a strong focus on customer satisfaction. From the outset, we built a reputation in the UK Cable Management marketplace for reliability, simplicity, and excellence.
Our guiding mantra, "Keep It Simple," became the foundation of our approach—ensuring orders are received complete and on time, every time. We pride ourselves on offering a consistent dependable service.
We are a flexible manufacturer that holds extensive stocks of standard product ensuring that we have capacity to fulfil your bespoke requirements whilst offering exceptional lead times.
Over the years, our commitment to quality and customer-first values earned us a respected position in the Cable Management sector. In 2015, we entered into an exciting new chapter when we were acquired by family-owned international business OBO Bettermann. This partnership has enabled us to expand our reach, strengthen our capabilities, and continue delivering the trusted service our customers expect - now with the additional support of a global network.Working Hours :Monday to Friday, 8.30am to 5.00pm, with 30 minutes lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Patience....Read more...
The position plays a key role in supporting day-to-day financial operations, with a strong focus on Purchase Ledger Clerk duties, while assisting the wider finance team in delivering accurate and timely financial information.
Purchase Ledger Responsibilities:
Process supplier invoices accurately and promptly
Match purchase orders, delivery notes, and invoices, including coding invoices to correct account
Review invoice discrepancies and liaise with internal departments or suppliers to resolve queries
Set up new suppliers and maintain supplier details in the finance system
Prepare supplier statement reconciliations and follow up on missing or incorrect invoices
Support the preparation of weekly and monthly payment runs, and associated invoice filing for easy retrieval
Assist with period closing
Ensure all purchase ledger transactions comply with internal controls and approval workflows
Maintain organised electronic and paper filing systems for purchase ledger documents
General Finance Responsibilities:
Assist with sales ledger tasks including raising customer invoices and credit notes
Take control and responsibility for an account's mailbox
Help with bank reconciliations and cashbook updates
Support month-end processes, including posting journals under supervision
Provide administrative support to the finance team, including data entry and filing
Contribute to the preparation of financial reports for internal and external stakeholders
Assist with stock reconciliations and expense processing
Training:
Assistant Accountant Level 3
Off the job training will take place one day a week at Oldham College
Training Outcome:Full-time position for the right candidate.Employer Description:Big Red is built from the belief of challenging the status quo in construction. Drawing from our experience from working within multiple sectors of construction, Big Red strives to bring best practice to the industry. Utilising modern technology on Our projects we drive efficiency and excellence on all our sites.Working Hours :Monday - Friday 8am - 4pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
Liaising with customers over the phone, by email and in person.
Updating our CRM database
Login maintenance requests reported bytenants
Filing and retrieving documents
Provide admin support of the sales and lettingsteam
Taking minutes at meetings
Providing clerical assistance to staff as required,including word/data processing, filing, photocopying, and scanning
Training:
Level 3 Business Administrator Apprenticeship Standard
Skills, Knowledge and Behaviours
You will be given day release to attend New City College 1 day per week at the campus in Ardleigh Green Road, Hornchurch (RM11 2LL)
Training Outcome:
On completion of your apprenticeship, you can be considered for a full time job
Employer Description:Ariston Property has been running since 1996 - a testament to our commitment to the highest standards for you.You want to be treated like a real person, not just like an entry on a database. At Ariston Property, our founder Antony C Karageorghis ensures the team fosters relationships with all our clients with a focus on the long term.This is one of the reasons why so many of our North London landlords have worked with us for a decade or more.While all these interpersonal skills are very important, you also want to know that your estate agent is working hard to achieve the best possible sale or rental price. Regardless of the size or location of your properties, our marketing and negotiation skills will help you achieve your property goals.Thanks to the company values of fairness and helpfulness, tenants and buyers alike can feel safe that they’re being looked after and fully informed. All tenants have access to our Management and Maintenance teams to assist with caring for you and the property throughout your tenancy.Working Hours :Monday to Friday, 9.00am to 6.00pm with one hour for lunch.
Alternative Saturdays - 9.30am to 2.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative....Read more...
Key Responsibilities
Assist with data entry and record management in ServiceM8, ensuring client and job information is accurate and up to date.
Support the credit control process by running reports, updating payment records, and issuing statements or reminders under supervision.
Help prepare and issue quotes, purchase orders, and invoices using ServiceM8 and QuickBooks.
Maintain company files, digital documentation, and correspondence, ensuring consistent naming and version control.
Provide general office support — answering calls, responding to emails, scheduling appointments, and greeting visitors.
Assist with compliance and HR administration through the Citation platform (training records, method statements, etc.).
Support recurring reporting and tracking tasks such as supplier invoice matching, open job lists, and inactive client checks.
Provide cover for holiday or sickness absences, ensuring that basic administrative and communication duties continue smoothly.
Training:You will work towards a Business Administration (Level 3) qualification, gaining practical experience alongside structured learning.
The role provides exposure to multiple business areas — operations, finance, HR, and client management — giving you a strong foundation for future career progression within Bourneside Electrical.
Training will be delivered in partnership with MIT SkillsTraining Outcome:You will work towards a Business Administration qualification, gaining practical experience alongside structured learning.The role provides exposure to multiple business areas — operations, finance, HR, and client management — giving you a strong foundation for future career progression within Bourneside Electrical.Employer Description:Bourneside Electrical Services have been operating for over six years, providing Electrical, Security, and Life Safety Services across a range of commercial and residential sectors. We design, install, and maintain smart, efficient, and future-proof electrical solutions.
Our business continues to grow year-on-year, and we remain committed to adapting with the ever-changing economic and environmental landscape — ensuring we continue to deliver high-quality, sustainable solutions for many years to come.Working Hours :Monday to Friday 9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience....Read more...
Main Duties
You will perform in a professional, accurate and timely manner, a range of administrative duties including; filing, photocopying, word processing, the distribution of incoming and outgoing mail, data entry, diary management and room bookings.
Supporting members of the HR department with general administration activities.
Providing exceptional customer service to all internal and external stakeholders in-person, or written via email or other formats.
Ensuring systems and databases are updated and well-maintained on a regular basis.
To deal effectively with telephone and face to face enquiries, directing the customer to the right contact. In addition, you will be responsible for managing the general staff development and HR email accounts ensuring correspondence is dealt with timely and appropriately.
Carrying out key duties in the absence of other members of the department as and when required.
Role Objectives:
Welcoming visitors both internal and external to the department
Taking minutes of meetings accurately, producing written copies and sharing these with attendees in a timely manner.
Booking meetings including arranging a convenient time for required attendees, booking rooms and other equipment as and when needed.
Supporting the HR recruitment team with general processes, such as obtaining references for new workers, downloading applications to prepare for shortlisting, preparing interview packs for hiring managers, file administration as well as supporting with recruitment events/activities.
Preparing and sending off references for current/ex-employees
Collecting and retrieving the post and distributing this to the relevant persons on a daily basis.
Logging information onto the HR System accurately and timely which may include absence details, qualifications, general personal data and compliance information.
Updating key information in the HR System accurately and timely which may include changes in personal data i.e., name changes, leave of absence etc.
Ensuring that the stationery supplies are sufficient and replenished when needed.
Support the HR Assistant and the Recruitment Assistant with responding to queries either in-person, via the telephone or email.
Carry out duties as a First Aider as and when required.
To work in accordance with the Data Protection Act to maintain confidentiality of all information held by HR.
To ensure promotion of inclusive practices that address the requirement of diversity and equality fully.
To ensure a professional image of the organisation is promoted at all times.
Training:Level 3 Business Administration Apprenticeship qualification.
On the job support from experienced professionals within HR and internal recruitment.Training Outcome:Progression into other admin-based positions within the Group. As an employer of over 800 employees, across 3 college sites and a university centre there are plenty of roles to choose from.Employer Description:RNN Group is an education and training provider, meeting the needs of thousands of employers, adults and school leavers every year and contributing at the heart of our communities.
The RNN Group includes five campuses of career-focused further and higher education in South Yorkshire and North Nottinghamshire which includes; Rotherham College, North Notts College, Dearne Valley College, University Centre Rotherham, alongside our partner organisation the National Fluid Power Centre.
We educate school leavers, undergraduates, employees and those re-joining the workforce, with a focus on ensuring learners leave equipped with the necessary skills to join or re-join the workforce.
We work in partnership with schools, employers and local organisations to continually ensure we are leading and delivering on innovation and skills in our communities.
In total, we employ or engage over 800 staff to educate and train over 11,000 people each year, including over 1,000 apprentices.
We work at the centre of our local communities, contributing to civic life and economic renewal. Through events, volunteering and charitable efforts, we reach out to individuals and groups.
From our heartlands in the Sheffield City Region and the East Midlands, we help companies succeed and individuals learn their way to career security and personal and professional fulfilment and happiness.Working Hours :Monday - Thursday, 8.30am- 5.00pm.
Friday, 8.30am - 4.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Analytical skills,Team working,Creative,Non judgemental,Be reliable and punctual,flexible....Read more...
Position: Sales Coordinator (Part-Time, 20hrs per week)
Job ID: 2340/6
Location: Havant
Rate/Salary: £15.38 per hour
Benefits: Extensive benefits package available
Type: Part-Time – 20 hours per week (Tuesday, Wednesday, Thursday)
Company Overview:
HSB Technical Ltd is a specialist recruiter operating within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy, and Subsea sectors. We work with a variety of businesses across the UK and overseas to fill both permanent and contract positions. For a full list of our vacancies, please visit www.hsbtechnical.com.
We are currently recruiting a Sales Coordinator for one of our established and well-regarded clients. This is a part-time role, critical to supporting the internal sales team and ensuring smooth operations across order processing and customer service.
Role Overview:
The Sales Coordinator will play a key role in supporting internal inbound sales operations. You will manage and coordinate incoming orders, act as a liaison between customers and internal teams (sales, warehouse, and dispatch), and help ensure the timely and accurate delivery of products. This position is vital in maintaining high levels of customer satisfaction and supporting the company’s growth objectives.
Key Duties and Responsibilities:
Receive and process customer orders via phone, email, or online channels, ensuring accurate data entry and order confirmation.
Coordinate with warehouse and dispatch teams to ensure orders are correctly picked, packed, and shipped on schedule.
Maintain proactive communication with customers, distributors, retailers, installers, and other clients to confirm order details, provide status updates, and address queries regarding products, availability, and delivery times.
Handle any order issues or changes efficiently, ensuring customer satisfaction.
Keep accurate records of orders, stock availability, dispatch status, and customer communications.
Support the sales team by following up on leads, assisting with price quotations, preparing order confirmations, and managing customer account details.
Build and maintain strong customer relationships, addressing service issues and contributing to repeat business.
Assist with general administrative tasks related to sales and order processing as required.
Qualifications and Requirements:
Strong organisational skills with excellent attention to detail and the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills, with a friendly and professional customer-facing manner.
Good computer literacy, including experience with email, spreadsheets, order management systems, or CRM software.
Customer service oriented with a proactive, helpful, and solution-focused attitude.
Full driving licence required due to the site location.
Additional Information:
This vacancy is being advertised by HSB Technical Ltd, who have been appointed as the recruitment partner for this role.....Read more...
Are you looking for a flexible part-time role within a supportive, well-established organisation? We’re recruiting an Administrator for a respected commercial organisation who works with clients in construction, housing, education and commercial fit-out.You’ll join a small, friendly office team, providing essential day-to-day support across a varied workload, ideal for someone who enjoys multitasking, communicating with different people and helping to keep operations running smoothly.In the Administrator role, you will be:
Handling general administrative duties including typing, filing, data entry and document preparationManaging incoming calls, emails and client enquiries in a professional and helpful mannerLiaising with suppliers, contractors and clients to support ongoing projectsAssisting with health and safety administration, including maintaining records and supporting site-related documentationHelping to coordinate and track site risk assessments, training records and compliance paperworkProviding wider office support as needed to ensure efficient daily operations
To be considered for the Administrator role, you will need:
Strong organisational skills with excellent attention to detailA friendly, confident communicator who can build positive working relationshipsAbility to multitask and manage a varied workloadExperience within a construction or building-related role is desirable, but full training and support will be offered.Confident using a range of IT systems and software, including MS office.
This is a permanent opportunity offering consistent morning hours, making it an excellent fit for someone looking for work–life balance or seeking a role that fits around other commitments. You’ll be based in modern offices in Abergele and will receive an hourly rate of around £12.50, depending on experience.....Read more...
Purchase Ledger:
Process supplier invoices, and credit notes, reconcile supplier statements.
Match purchase orders to invoices and resolve discrepancies.
Maintain supplier records and support month-end accruals.
Assist with payment runs and remittance advice distribution.
Sales Ledger:
Raise invoices/credit notes for tuition fees, commercial activities, and other income streams.
Monitor aged debt and support credit control processes.
Reconcile income received via bank, cash, and card payments.
Liaise with curriculum and commercial teams to ensure accurate billing.
Setting up/Maintaining customer accounts
Cashbook:
Post and reconcile bank transactions daily.
Assist with college card reconciliations.
Other Responsibilities
Processing the post, ensuring documents are scanned and sent to the relevant people
To keep up to date with all college’s policies and procedures, new legislation and any mandatory training.
To maintain confidentiality, understand data protection and ensure all documents are stored securely in line with GDPR and college’s policy.
Training:This programme is delivered via a day release delivery model, which means that one day per week, your attendance is required at our Derby Road campus(NG18). This attendance is required during term time only.
You will work with expert assessors and tutors to develop new knowledge, skills and behaviours within the profession.
You will experience a blended learning model.Training Outcome:The progression from the apprenticeship would be longevity within the business, looking to work towards future qualifications to join the business as a highly skilled and knowledgeable member of the team.Employer Description:West Nottinghamshire College group are a local college provision with 8 sites across the Mansfield and Ashfield areas. Each year the college provides education and training to around 11,000 full and part time students and apprentices. The college provides education and training across all major sectors from entry to university level. At the college, we embrace and encourage all those who are driven to better themselves, achieve their goals and reach new heights.Working Hours :Monday to Friday between 08:30 - 16:30.Skills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Number skills,Logical,Team working,Initiative....Read more...
Assist with daily registers using the Arbor system
Answer phone calls and respond to queries from parents, staff, and visitors
Support colleagues with office workload and administrative tasks
Cover the reception desk when required
Liaise with the kitchen for late lunch orders
Handle incoming and outgoing mail
Update and maintain school records and databases
Provide general administrative support to ensure smooth office operations
Training:
Training will take place on-site at Warren Road Primary School in Orpington, Kent
You will receive practical, hands-on experience in the school office, learning all aspects of administration
Off-the-job training will be delivered by a specialist training provider, typically one day per week, either remotely or at an agreed training centre.
Regular progress reviews will ensure you stay on track and receive full support throughout the apprenticeship
Training Outcome:Move into roles such as
Administrative Assistant
Receptionist
Administrative Officer
Office Coordinator
Progress with experience to Senior Administrator
Office Manager or School Admissions Officer
Develop specialist pathways in attendance, data management
HR, finance or safeguarding administration
Undertake a higher-level apprenticeship or further qualifications to support progression into specialist or management roles within the school or wider education sector
Employer Description:Warren Road Primary School is a large, four-form-entry school located in Orpington, Kent. Rated Outstanding by Ofsted, we are proud of our strong reputation within the local community and our commitment to high standards of education and care. The school is consistently oversubscribed, with waiting lists across year groups, reflecting the trust families place in us.
We offer a warm, friendly and supportive working environment where staff are valued and encouraged to grow. As part of the London South East Academies Trust (LSEAT), we are committed to developing our team and providing opportunities for professional progression.Working Hours :Monday to Friday, 9:00am to 5:00pm, full-time role based in the school office. Occasionally, hours may vary for school events. 36 hours FTE per week.Skills: IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills....Read more...
This is a fantastic opportunity to build strong administrative, communication, and organisational skills while learning how a fast-paced recruitment business operates behind the scenes.
Role Overview:
As a Business Administration Apprentice, you will play a key part in managing our back-office operations. Although this is an administrative position, you will be heavily involved in the essential processes that allow our consultants to deliver a high-quality service.
You will support the full candidate registration journey, communicate with clients and candidates daily, and ensure all compliance and documentation is completed accurately and on time.
This role is ideal for someone who is confident, highly organised, and eager to build a career in business administration or recruitment.
Process new candidate registrations from start to finish
Collect, verify, and record all required compliance documents
Ensure candidates meet legal and company requirements before starting work
Support with booking registration appointments and chasing outstanding paperwork
Maintain accurate records on internal systems and databases
Assist the recruitment team with daily administrative tasks
Help ensure the team stays ahead of its workload and deadlines
Support internal processes such as data entry, filing, exporting lists, and system updates
Contribute to team meetings and support service improvements
Training:Training to be provided:
Level 3 Business Administrator standard delivered through 15-months' workplace-based training
English and maths Level 2 functional skills if required
Training Outcome:A full-time role within the company following successful completion of an apprenticeship.Employer Description:Welcome to Hero Recruitment, your specialist partner in healthcare and social care staffing. We are dedicated to connecting compassionate, skilled professionals with leading care providers across the UK, offering both permanent and temporary opportunities.
Our mission is to support the vital work of the healthcare and social care sector by providing exceptional service, rigorous candidate vetting, and personalised solutions for every client and candidate.
Explore our website to discover how we can help you find your next rewarding role or the ideal candidate to enhance your team’s care and impact.Working Hours :Monday to Friday, 9:30 am - 5:00 pmSkills: Communication skills,Administrative skills,Team working,Strong administration skills,Self motivated,Time management skills,Eager to learn....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a growing PR agency based in Soho, Central London. This role offers hybrid working and will provide essential support to the Founder, playing a key role in ensuring the smooth running of the business and team. This position is perfect for someone with administrative experience looking to take the next step into an Executive Assistant role. If you are a natural organiser with excellent communication skills and a proactive attitude, this could be the ideal opportunity for you. Salary: £24,000 to £30,000 per annum (depending on experience) Location: Soho, Central London (Hybrid working) Days: Monday to Friday Here's what you'll be doing: Providing administrative support to the Founder, assisting with day-to-day tasks and business operations. Managing the Founder’s calendar, scheduling appointments, and organising meetings. Coordinating travel arrangements and creating detailed travel itineraries. Attending meetings and networking events with the Founder to support relationship management. Handling correspondence and answering calls professionally, redirecting or managing as needed. Maintaining accurate records, performing data entry, and preparing reports. Organising internal meetings, managing logistics, and arranging refreshments. Supporting the planning of staff social events and company initiatives. Assisting with document preparation and basic financial administration tasks, such as updating spreadsheets. Here are the skills you'll need: Some experience in an administrative or assistant role (ideally 1 year or more). Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Exceptional organisational skills with strong attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities, work proactively, and meet deadlines. Work permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Here are the benefits of this job: Competitive salary and hybrid working arrangements. A chance to be part of a growing PR agency with a dynamic and collaborative culture. Opportunities to attend networking events and build industry relationships. Supportive team environment and regular staff social events. Joining this vibrant PR agency offers a fantastic opportunity to be part of a growing business that values innovation and teamwork. A career as an Executive Assistant in the PR sector opens the door to a fast-paced and creative industry, where no two days are the same. If you’re ready to make an impact, apply today!....Read more...
Key Responsibilities
1. Office Administration
Answer incoming calls, emails, and enquiries, ensuring polite, professional communication at all times.
Maintain the office environment, ensuring supplies are stocked and the workspace is organised.
Assist with general clerical duties such as printing, scanning, filing, and preparing documents.
Compliance & record keeping
Support the Admin & Compliance Officer in maintaining accurate staff files in line with CQC standards.
Track compliance renewals (DBS, training, right-to-work, references, etc.).
Assist with preparing documents for inspections, audits, and quality reviews.
Maintain digital and paper records in accordance with Inna Care’s Record Keeping Policy.
2. Scheduling & Operations Support
Assist the rota/scheduling team with data entry, updates, and communication to carers.
Monitor Careberry updates and follow up with carers where necessary.
Help coordinate meetings, staff inductions, and training sessions.
3. Finance & Invoicing Support
Assist with preparing weekly and monthly timesheets.
Support the finance team in raising invoices, reconciling information, and updating Xero where required.
Maintain accurate records for payroll and client invoicing.
4. Communication & Customer Service
Provide excellent customer service to clients, families, carers, and external partners.
Support referral processing and send completed forms to office@innacare.co.uk.
Draft and send letters, notifications, and updates as required.
5. Marketing & Social Media Support (Optional)
Assist the Marketing Manager with content scheduling, posting updates, or preparing basic promotional materials.
Support internal communications for staff newsletters or announcements.
Training:Off-the-job training at Newham College's apprenticeship centre.Training Outcome:Excellent career prospects for the right person to progress.Employer Description:Inna Care is a high-quality homecare provider delivering compassionate and person-centred care across Havering and Essex and surrounding areas. We work in partnership with local authorities, the NHS, and community organisations to ensure that every client experiences dignity, safety, and wellbeing at home. Our Romford office supports all operational, administrative, and compliance functions to keep our service running smoothly.Working Hours :Monday–Friday, 9:00am–5:30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
As an Apprentice Reception & Administrative Assistant, you will support the smooth running of the clinic and training academy
You will be the first point of contact for clients and students, helping ensure a welcoming and professional experience
Full training will be provided, and you will work towards a recognised qualification in Business Administration
Key Responsibilities:
Reception & Client Care:
Greet clients and students warmly upon arrival
Answer phone calls, emails, and messages professionally
Manage appointment bookings, cancellations, and schedule changes
Assist with client check-ins, payments, and consultation forms
Maintain a clean and tidy reception/waiting area
Handling Cash
Cashing Off
Administrative Support:
Prepare and organise paperwork for treatments and training courses
Support with filing, data entry, and general office duties
Assist in maintaining accurate client records and databases
Help prepare training materials, certificates, and classroom resources
Support stock checks and ordering of supplies
Update diaries, calendars, and communication logsClinic & Training Support
Help set up rooms for treatments and classes
Assist with social media content preparation (optional)
Provide support to practitioners, therapists, and trainers as required
Skills & Qualities:
Friendly, approachable, and professional
Excellent communication skill
Organised, reliable, and proactive
Willingness to learn and take direction
Good time management
Basic computer skills (Microsoft Office, email, etc.)
Interest in the beauty and aesthetics industry (desirable
Training:
The apprentice will be allocated with an assessor who will visit them within the workpalce once every 6-8 weeks
In addition, they will attend online lessons twice per month to work towards their Business Administrator Apprenticeship Standard
Training Outcome:
There is potentially a permanent position for the right candidate
Employer Description:We are a small but growing aesthetics, beauty, and training academy clinic dedicated to providing high-quality treatments, exceptional client care, and industry-leading training. We pride ourselves on delivering a friendly, professional, and welcoming environment for all clients and students.Working Hours :The apprentice will work shifts- Monday to Saturday, between 9am and 5pm.Skills: Communication skills,IT skills,Attention to detail,Administrative skills,Analytical skills,Creative,Initiative....Read more...
