An opportunity has arisen for a Legal Secretary / Legal Assistant to join the Commercial Property team of a well-established legal firm providing a broad range of property and commercial legal services.
As a Legal Secretary / Legal Assistant, you will provide administrative and secretarial support to the Commercial Property department, ensuring matters are handled efficiently and accurately.
This role offers competitive and negotiable salary along with benefits.
You will be responsible for:
? Preparing correspondence and legal documents through audio and copy typing.
? Managing emails, filing, photocopying and general document administration.
? Assisting with the preparation of legal forms and documentation under supervision.
? Conducting Land Registry searches and submitting relevant applications electronically.
? Maintaining and updating case files in the firms case management system.
? Monitoring file procedures and ensuring file checklists remain up to date.
? Supporting compliance processes, including client identification and anti-money laundering checks.
? Preparing completion statements.
? Producing invoices and documentation relating to financial transactions.
? Liaising with clients and professional contacts by telephone, email and in person.
? Arranging appointments and responding to general enquiries.
What we are looking for:
? Previously worked as a Commercial Property Secretary, Legal Secretary, Legal Administrator, Legal Assistant, Legal clerk, Property Secretary or in a similar role.
? Possess experience within Commercial Property department.
? Good understanding of conveyancing processes and procedures.
? Familiarity with case management and legal accounts systems.
? Proficient audio typing skills.
? Strong IT and computer literacy skills.
? Professional and confident approach when dealing with clients and business contacts.
Whats on offer:
? Competitive salary.
? Generous annual leave entitlement, incl....Read more...
Part-Time Executive Assistant / Administrator£15.00 per hour (£15,600 actual salary per annum based on 20 hours per week)Fully Remote (must be able to travel to Leeds and Hull when required)20 hours per week (flexible working pattern with potential for additional hours)Why join us?
Fully remote workingFlexible 20-hour working weekPotential for additional hours as the role growsVaried and interesting workload across two organisationsOpportunity to become a key member of a small, supportive teamCompetitive hourly rate of £15.00Long-term opportunity with scope to grow alongside the businesses
About the opportunityWe are looking for a highly organised, proactive and experienced Executive Assistant / Administrator to become a key support within two growing businesses.This is a varied and rewarding role supporting both a legal business and an organisation that helps individuals experiencing homelessness to resettle into independent living. No two days will be the same, making this an ideal opportunity for someone who enjoys variety, takes ownership of their workload and thrives in a fast-paced environment.Working remotely, you will become a trusted member of the team, providing comprehensive administrative, organisational and business support while helping ensure the smooth day-to-day running of both organisations.The roleYou will provide high-level administrative support across a wide range of activities, including:
Diary and calendar managementOrganising meetings and appointmentsPreparing, formatting and managing documentsMaintaining accurate electronic filing systemsLiaising professionally with clients and external stakeholdersManaging correspondence by email and telephoneSupporting legal administration and documentation where requiredAssisting with basic bookkeeping and financial administration using software such as Xero or QuickBooksMonitoring deadlines and ensuring actions are completed on timeProviding general business support wherever needed
About youWe are looking for someone who is naturally organised, dependable and able to work independently with minimal supervision.
Previous experience in an Executive Assistant, Personal Assistant, Office Manager or Senior Administrator roleExcellent organisational and time management skillsStrong communication skills with a professional and friendly approachExperience managing multiple priorities and working to deadlinesGood IT skills including Microsoft OfficeBasic accounts or bookkeeping experienceExperience using Xero or QuickBooks would be advantageousPrevious experience within a legal environment would be beneficial, although not essential
Interested? Please apply with your latest CV. INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
What will you be doing?
You will ensure that all paperwork and documentation is processed speedily, efficiently so you will need excellent accuracy and attention to detail skills. Full training will be provided to ensure that the successful candidate will understand accounting information such as invoices, credit notes, payment methods, receipts and payments advices and knowledge and understanding of VAT.
Key duties:
Processes purchase invoices in an accurate and timely manner
Assists with preparing purchase invoice payment runs as required
Processing daily cash banking for 12 centres to applicable sales ledger accounts
Processing daily manufacturer bank statements (coding transactions to applicable sales and purchase ledger accounts)
Processing of daily bank statement
Processing of payment requests (checking data received / setting up on bank for authorisation)
Processing credit card refunds
General Administration duties such as, filing and dealing with internal site queries (e.g. checking bank for receipt of monies)
This is a fantastic opportunity for an enthusiastic, driven and passionate individual with a keen interest in the Automotive Industry to develop key skills which will lead to a rewarding and varied career.Training:Level 3 Business Administrator Apprenticeship.
This apprenticeship is delivered through work based learning, this means that all training is done at the workplace eliminating the need to attend college. The successful candidate will be allocated a tutor who will provide a mixture of interactive online group teaching and 1-1 training monthly.Training Outcome:This is a fantastic opening to gain permanent employment in a varied and ever expanding industry. JCT600 has an enviable reputation for well trained, high quality staff and this is a career opportunity not to be missed.Employer Description:JCT600 has a long and proud motoring history extending back to 1946 when Tordoff Motors was first established by Edward Tordoff. Today JCT600 with Jack's son, John, now in the driving seat has grown to be one of the most successful motor groups in the UK. Our success has been due to remaining true to our founding values of trust, care and service. The business has over 45 dealerships across Yorkshire and Derbyshire including such brands as Porsche, Mercedes, Bentley, Lotus and Aston Martin.Working Hours :Monday- Friday, working hours TBC.Skills: Organisation skills,IT skills,Problem solving skills,Number skills,Administrative skills,Analytical skills,Logical,Initiative,Team working....Read more...
Corvee Property Services in Kettering help to keep Northamptonshire homes safe, warm, and running- and do it in a way that homeowners can trust completely. That means Gas Safe engineers on every gas job, free no-obligation quotes before they start.They are now looking for an apprentice to join their friendly team.This is an excellent opportunity for a motivated individual to gain hands-on experience across all areas of business administration while working towards a nationally recognised Level 3 Business Administrator qualification. The successful candidate will play a key role in the day-to-day running of the office, acting as a central point of contact between customers, engineers and the management team.Full training and support will be provided throughout the apprenticeship, with dedicated time allocated each week for off-the-job training and coursework in line with the apprenticeship standard.Key Duties and Responsibilities:Customer Service & Communications:
Answering incoming calls and making outbound calls to customers in a professional and friendly manner
Booking appointments, confirming job details and providing updates to customers
Handling customer enquiries and complaints, escalating to management where appropriate
Following up with customers after completed works to gather feedback and ensure satisfaction
Sales & Business Development:
Contacting new and existing customers to promote the company's services
Following up on quotations and converting enquiries into confirmed bookings
Supporting the preparation of quotations, estimates and sales correspondence
Assisting with marketing activities, including social media and email campaigns
Helping to build and maintain relationships with key clients such as estate agents and landlords
Administration:
Producing, formatting and maintaining accurate records, letters, emails and reports
Data entry and maintaining customer and job records on company systems
Raising invoices, processing purchase orders and assisting with basic financial administration
Filing, scanning and general office duties to keep the office running smoothly
Managing diaries and scheduling jobs for engineers
Ordering office supplies and materials as required
Handling incoming and outgoing post and email correspondence
Liaising with Engineers & Management:
Acting as the first point of contact between the office, engineers on site and management
Communicating job details, changes and updates to engineers throughout the day
Assisting management with reports, meeting preparation, minute taking and ad hoc projects
Supporting the planning and coordination of workloads and schedules
Training:
Level 3 Business Administration
Level 2 Functional Skills English and maths
Training Outcome:
The opportunity of a permanent, full-time Business Administrator position on successful completion of the apprenticeship
Progression routes towards Senior Administrator or Office Manager as the business continues to grow
The opportunity to specialise in areas such as accounts and invoicing, sales and client relationships, or job scheduling and operations coordination
Support for further qualifications for the right candidate, such as a Level 4 apprenticeship, AAT accounting or team leading qualifications
Employer Description:Corvee Property Services in Kettering help to keep Northamptonshire homes safe, warm, and running — and do it in a way that homeowners can trust completely. That means Gas Safe engineers on every gas job, free no-obligation quotes before they start.Working Hours :Monday to Friday
9.00am to 3.00pmSkills: communication skills,IT skills,Organisation skills,Professional....Read more...
Location: Telford⏰Hours of Work: Full time, Monday to FridaySalary: £12.71 - £13.00phr The Role:Tudor Employment Agency Ltd are recruiting for a Sales Ledger Administrator - minimum 3 month contract.Responsible for maintaining accurate sales ledger records, ensuring timely invoicing, processing customer payments, and supporting cash collection activity. This role plays an important part in helping to maintain cash flow and ensuring a high level of service is provided to both internal and external customers.This is an excellent opportunity for an experienced Sales Ledger Administrator to join a busy finance team. The successful candidate will play a key role in supporting cash flow, maintaining accurate records, and providing a high level of service to both internal teams and external customers.Key Responsibilities:
Ensure all goods dispatched on the previous day are included in the daily invoice runRaise and issue manual sales invoices and credit notes accurately and in a timely mannerEnsure all appropriate authorisations are obtained in line with internal controlsPrepare and complete the monthly customer statement runRespond promptly and accurately to internal and external customer queriesPost and allocate customer payments and process refundsReconcile the Accounts Receivable subledger to the General LedgerSupport audit activity by providing documentation and explanations as requiredAssist with month end close proceduresCarry out any other ad hoc duties as requested by the Finance Manager
Skills and Experience
Previous experience in a Sales Ledger or similar finance administration roleClear and professional written and verbal communication skillsStrong numerical and analytical abilityGood problem-solving skills with a proactive approachExcellent time management and organisational skillsAbility to work to deadlines and manage workload effectivelyStrong attention to detail and accuracyAble to build positive working relationships with colleagues and customersCompetent in accounting software and Microsoft ExcelExperience of working with multiple currencies, VAT legislation, export legislation, and commercial invoice requirements would be advantageousAble to work well both independently and as part of a team
In order to be considered for this position or for further information please contact Gareth on: 01952 601081 Email your CV to: garethl@tudoremployment.co.uk️ Apply online: http://tinyurl.com/PERMF0RM You can browse all our roles at www.tudoremployment.co.uk#TeamTudor looks forward to hearing from you!....Read more...
Managing and growing a database of existing ITAD accounts — schools, businesses, and other organisations — keeping in regular contact to arrange collections
Contacting new prospects via phone and email to promote our ITAD service and generate new collection bookings
Researching and identifying new sectors and contact sources beyond our existing database
Planning efficient collection routes and coordinating with our warehouse team on incoming stock
Overseeing the end-to-end collections process, including booking, briefing, and post-collection reporting
Advertising our ITAD services through email campaigns and other appropriate channels
Identifying opportunities where ITAD clients may also benefit from purchasing refurbished stock
Contributing to the development of processes and systems as the business grows
Training:
Business Administrator Level 3 Apprenticeship Standard
On-the-job training in the workplace
Taught sessions via New College Swindon
Training Outcome:Room to grow, as Solatek expands, so does the opportunity within it.Employer Description:Solatek is a technology resale and refurbishment business based in Swindon. We buy, refurbish, and resell IT equipment across multiple channels — including B2B wholesale, e-commerce platforms, and IT Asset Disposal (ITAD). We work with schools, businesses, and organisations across the UK to responsibly collect and process end-of-life IT equipment, giving it a second life where possible.
We’re a small, growing team currently building out our processes and systems. This is an opportunity to join at an exciting stage and genuinely shape how the role develops.Working Hours :Monday - Friday, 8.00am -
4.00pm. 1 hour for lunch.
35 hours a week.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Team working,Confidence,Resilience,Self-motivated,CRM skills....Read more...
Payroll Administrator | Hybrid | Up to £34,000 | PermanentAre you an experienced payroll professional looking for a role that gives you the flexibility — without sacrificing the support, progression and teamwork of being part of a thriving organisation? This could be the opportunity for you.We are recruiting a Payroll Administrator on behalf of a leading national accountancy and business advisory firm. With a strong and growing client base, an ambitious culture and a clear commitment to its people. They want driven, detail-oriented payroll professionals to grow with them.The RoleWorking as part of a dedicated payroll team, you will be responsible for processing payroll accurately and on time for a portfolio of clients. You will build strong relationships with clients and colleagues, handle day-to-day queries, and ensure full compliance with HMRC requirements and relevant legislation. No two days will be entirely the same, and you will have the backing of a specialist firm behind you.Key ResponsibilitiesProcessing end-to-end payroll for a client portfolio, including weekly, fortnightly and monthly payrollsSubmitting Real Time Information (RTI) to HMRC accurately and on timeManaging new starters, leavers and mid-period changesAdministering auto-enrolment pension contributions and maintaining accurate recordsHandling payroll queries from clients and employees in a professional and timely mannerSupporting year-end processes including P60s and P11D reporting where applicableStaying up to date with changes in payroll legislation and HMRC requirementsCollaborating with the wider accounts and advisory teams to ensure a seamless client experienceWhat We're Looking ForYou will thrive in this role if you bring solid payroll experience and a genuine passion for accuracy. We are looking for someone equally comfortable working independently and as part of a wider team.Demonstrable experience in payroll administration, either in-house or within an accountancy or payroll bureau environmentWorking knowledge of payroll legislation, HMRC requirements and auto-enrolmentConfident using payroll software — experience with IRIS, Sage or similar platforms is advantageousHighly accurate with strong attention to detail and the ability to meet deadlines under pressureExcellent communication skills with the confidence to liaise with clients directlySelf-motivated and well-organised, with the ability to manage your own workload remotelyWhy This Opportunity Stands OutIn a competitive market for payroll talent, this role genuinely stands apart. Here is what makes it worth your attention:Autonomy to manage your own dayJoin one of the most ambitious accountancy firms in the region — a business with real momentum behind itClear internal career pathways — this firm invests meaningfully in the progression of its peopleCollaborative, relationship-driven culture where you are supported, not just managedA friendly, people-first team that values quality of work and quality of lifeExposure to a varied and interesting client base across multiple sectorsLocationHybrid SalaryUp to £35,000 per annum, dependent on experience....Read more...
Assist with any facilities-related service issues ensuring they are resolved quickly and satisfactorily (and calling the relevant vendors or support services as needed) and taking responsibility for ensuring any ongoing matters are escalated
Assist with all incoming requests via the facilities helpdesk, logging and tracking issues across the London office, escalating issues to the Facilities Coordinator or Senior Facilities Manager as appropriate
Support updates to the London office Building Management System (BMS) to help maintain a comfortable and consistent temperature across the workspace
Assist with scheduling and coordinating onsite maintenance teams and external contractors to carry out repairs and maintenance work
Assist with London facilities related invoices via Chrome River. Liaising with Accounts Payable where necessaryAssist with the onboarding and offboarding for all staff on OfficeSpace, Keynius locker system, and Ground Transportation Platforms (Uber, GETT Taxi, and Addison Lee) for the London office
Assist the Facilities Coordinator, Senior Facilities Manager, and Senior Office Administrator to ensure the iNet pages for the London office are up to date and current
Assist the Facilities Coordinator and Reception Team with the weekly London Office bulletin
Assist with site health and safety, including acting as a First Aider and Fire Warden when required (full training will be provided)
Training:
The role will follow a structured apprenticeship programme. As this is an apprenticeship, the role will be based on 80% working hours and 20% off the job learning time
This role will be a 17-month fixed term contract, based on the duration of the apprenticeship
Training Outcome:
The Apprentice will complete a Level 3 Business Administration Apprenticeship, providing a strong foundation and head start in their career
Employer Description:At Goodwin, we deliver unprecedented client value through a unique combination of industry knowledge, legal excellence, and business advisory expertise — all powered by our high-performance culture.Working Hours :Monday to Friday, 9.30am- 5.30pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative....Read more...
Candidate should be a self-motivated individual, able to coordinate a number of tasks with the aim of achieving the best results.
The role involves managing internal sales activity, order entry and providing customers with delivery updates.
Managing customer order books, drawing up quotations to be sent to the customer and communicating with external and internal customers.
Manage key accounts.
Complete contract reviews for sales orders.
Process and load sales order onto the system.
Manage communication with customers to keep them apprised of delivery status/issues, etc.
Communicating with production, engineering and quality depts to give customer feedback on any issues.
Manage order books via the customer portals or spreadsheet and ensure they are up-to-date.
Work with engineering to process and respond to sales enquiries.
Build and maintain good relationships with customers.
Training:
Level 3 Business Administrator Apprenticeship (Standard).
Skills, knowledge and behaviours.
Day release to attend New City College at either Hackney campus (N1 6HQ) or Ardleigh Green, Hornchuch campus (RM11 2LL).
Training Outcome:Possibility of a full-time position upon successful completion of the apprenticeship, and depending upon the needs of the company at that time.Employer Description:With over 40 years experience, Xcel Aerospace is a leader in delivering manufacturing excellence within the global aerospace market. Our strong reputation as a world class supplier of manufactured aerospace components supports thousands of flight hours every year.
We support customers to reduce supply chain risk by providing high quality components and assembly parts, on time, in full and at competitive prices. We support our customer to perform and grow and together we deliver excellence.Working Hours :Monday - Thursday, 8.00am - 5.00pm (with 30 minute lunch break).
Friday, 8.00am - 1.00pm.Skills: Excellent organization skills,Able to multitask,Excellent communication skills,Good team working skills,Excellent IT skills,Able to use Microsoft Office,Excellent customer service,Good attention to detail,Flexible approach....Read more...
This is a hands-on multi-functional role and a fantastic opportunity for someone looking to start a career in business administration or customer service within a fast-paced and fun working environment.
As part of this apprenticeship, you’ll play a key role in supporting day-to-day operations and ensuring smooth coordination across departments.
You will gain hands-on experience across several departments working in warranty, finance and sales administration while also supporting our customer service team.
Duties will include:
Basic finance & accounts admin
Customer liaison/service desk
Outgoing and incoming calls
IT skills, including Microsoft Office software such as Outlook, Excel and Word
Invoicing, warranty administration & investigation
Sales admin completion
General administration
This is a strong start to a successful career in either operations or business support within a dealership environment and a chance to gain a good overview of the business as a whole.Training:What training will the apprentice take and what qualification will the apprentice get at the end?
Business Administrator Level 3
Supporting and engaging with different parts of the organisation and interacting with internal or external customers
City of Bristol College
Off-site in its entirety
Training Outcome:
Potential opportunity of full-time role within the business at end of the apprenticeship
Employer Description:
South West Truck & Van is a leading IVECO and Renault franchised dealer group in the South West Region. We are a family run business established in 2018 our Avonmouth, Swindon and Gloucester dealerships offer New & Used vehicle sales and aftersales services for our customers.
As a franchised dealer we also provide a national support network with the full back up of Iveco Assistance Non-Stop and Renault 24/7.Working Hours :Shifts to be confirmed between the hours of 08:30 - 17:00, with a 30 min unpaid lunch break.Skills: Communication skills,Attention to detail,Customer care skills,Administrative skills,Team working,Initiative,Ability to work under pressure....Read more...
Work in both accounts and service departments
Answer telephone calls promptly
Advise the team of sites to attend by telephone and email
Liaise with customers ref booking dates/times for our staff attendance
Use IT skills for all job placements, parts purchasing and customer/supplier invoicing
Use Excel and Word to record jobs attended by date and engineer
Use Microsoft Outlook to email customers and engineers
Prepare invoices and estimates from job sheets completed by engineers
Take debit/credit card payments over the telephone via a virtual terminal
Administer contract customer servicing paperwork
Check stock levels on a weekly basis and arrange and/or order parts & cleaning products as required
Accept delivery, unpack, check delivery notes and put them away in related stores
Filling of invoices, job faxes/emails, remittances, purchase invoices
Attend all relevant training courses
Training:
Full training will be given leading to a recognised Level 3 Business Administrator Apprenticeship Standard
Qualification, as well as any Functional Skills qualifications that may be required
Full on-the-job training will be delivered
Off-the-job training will be supported by our Training Provider, Davidson Training UK Ltd
All training is carried out within the workplace during working hours; there is no college release
Training Outcome:Looking to grow into a full-time administrative role with opportunities to take on more responsibility, continue professional development, and contribute to the success of the organisation.Employer Description:CARAMEL ROCK is an educational charity that provides training and job opportunities. We focus on empowering and supporting young people to access varied training and opportunities within the fashion industry. We provide services for people of different academic levels and age groups including young students on the verge of being expelled from school and seeking an intervention with our creative approachWorking Hours :Monday - Friday, 9am - 4pm.Skills: IT skills,Attention to detail,Organisation skills,Team working,Good timekeeping....Read more...
Main Responsibilities:
Basic letter writing
Sending minutes, notice of meeting, letters prepared by property managers
Data entry
Updating clients details on software
Scanning and saving document to software such as leases, health and safety polices, insurance documents, management agreements
Franking post and taking to the post office
Ordering stationary
General office administration including photocopying, scanning, e-mailing, axing and laminating
Opening new files when required
Archiving files ready for collection
Sending brochure to prospective clients
Assisting the accounts assistant as necessary and the need of the company dictates
Handling of all inbound customer contact to achieve a first contact resolution wherever possible
Handle customer queries through to completion ensuring a seamless hand-off, where this is not possible
Manage and document customer requests efficiently for the supply of keys, fobs and permits
Take credit/debit card payments ensuring all details are correct, secure and handled confidentially, according to company policy
Ensure all customer information is handled confidentially and in line with GDPR
Support Property Managers in order to ensure customer and development issues deliver resolutions promptly
Communicate with teams, updating on a regular basis with important information on events in order to successfully support customer queries
Training:
Business Administrator Level 3 apprenticeship
Functional Skills in English and maths if applicable
1 day per week on and off the job training with Metro PM
Minimum of 1 day per month training at Protocol Consultancy Services (training provider)
Training Outcome:
Possibility of full time employment
Career and further learning progression opportunities
Employer Description:Established in 2006 and with over 100 years’ combined experience in block and estate management, you can trust MetroPM to deliver a property management solution which is both honest and transparent, tailored for the specific needs of our clients and based on traditional values while using the latest technology.Working Hours :Monday to Friday, 9.00am to 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Time Management....Read more...
This is a broad role within a dynamic technology business, and upon successful completion of your apprenticeship, there may be opportunities to explore more specific sales, administration or technical roles within the company.
Working within a dynamic, friendly and supportive team environment you will complete duties such as:
Customer Enquiries: Take ownership of incoming customer inquiries, directing them to the appropriate departments or responding directly to customers to meet their needs
Sales Quotations: Prepare accurate sales quotations for customers, following established guidelines and ensuring follow-up to close orders
Sales Order Administration: Input customer sales orders, allocate stock, and liaise with Operations Management and suppliers to ensure timely product availability
Order Fulfilment: Assemble, pack, and ship customer orders efficiently, ensuring orders are processed accurately. This may involve some technical configuration of equipment before dispatch
Procurement: Ensure products are sourced and ordered efficiently in-line with project deadlines. Help to maintain good and professional relations with key suppliers
Customer Communications: Maintain regular communication with key customers to keep them informed of relevant products and services, as well as gather valuable insights into their needs
Accounts Administration: Daily management of receivables and payables ledgers and bank reconciliations on our accounting software
General Business Administration: Assist with all aspects of business admin including insurances, fleet management and management of shipping contractors
Training:Business Administrator Level 3.
Fortnightly attendance at Riverside College, Widnes.Training Outcome:This is a broad role within a dynamic technology business, and upon successful completion of your apprenticeship, there may be opportunities to explore more specific sales, administration or technical roles within the company.Employer Description:Calon Associates Limited is a forward-thinking technology company based in Manor Park, Runcorn. Specialising in the development and distribution of advanced control solutions for lighting and retail applications, we offer cutting-edge products under our own brand as well as distribute and support the innovative building control solutions from Loytec electronics GmbH (Austria).Working Hours :Monday to Friday, 9.00am to 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Number skills,Team working,Strong ambition,Desire to grow within the role,Able to work to deadlines,Professional and clear,Good telephone manner,Self-motivated,Proactive approach to tasks,Literacy skills,Persistent and polite,Able to work independently....Read more...
Part Time Executive Assistant Practice CoordinatorSalary circa 30-36k FTE dependent on skills and experience12 months FTC – potential for permanent position following successful completion of contractPart Time – 20-25 hours per week – spread over 5 days ideallyKnutsford office basedWhy join us?
Competitive salaryUp to 25 days' holiday plus bank holidaysSupportive and friendly working environmentOpportunity to become a key member of a respected local practiceA varied and rewarding role with genuine responsibilityLong-term career stability within an established and growing business
Opus Accountancy Ltd are an established and highly respected firm of Chartered Accountants providing accountancy, tax compliance and business advisory services to a diverse portfolio of owner-managed businesses, high-net-worth individuals and larger corporate clients.As our practice continues to grow, we're looking for an experienced Executive Assistant & Practice Coordinator to become a key member of our team.This is far more than a traditional Executive Assistant role. You'll be the organisational hub of the practice, providing dedicated support to the Senior Partner whilst helping coordinate the smooth day-to-day running of the business. From managing client communications and statutory deadlines to overseeing onboarding processes and supporting practice administration, you will play a vital role in ensuring everything runs efficiently.If you're proactive, highly organised and enjoy working in a fast-paced professional environment where no two days are the same, we'd love to hear from you.Role overviewWorking closely with the Senior Partner, you'll provide first-class executive and administrative support whilst helping coordinate the day-to-day operations of the practice.Key responsibilities include:
Managing the Senior Partner's diary, scheduling meetings and coordinating appointmentsActing as the first point of contact for clients by telephone and email, handling enquiries professionally and confidentiallyPreparing, formatting and proofreading correspondence, reports and other business documentsCoordinating statutory filing deadlines, including company accounts and tax returns, and chasing outstanding information from clientsManaging engagement letters, client onboarding documentation and Anti-Money Laundering (AML) compliance processesMaintaining accurate client records using the firm's practice management systemOrganising meetings, preparing agendas, taking minutes and following up on actionsSupporting billing administration, handling incoming post and general office administrationAssisting with practice improvement projects and providing wider administrative support as required
Ideal candidateWe are looking for someone who enjoys taking ownership, thrives on organisation and can confidently manage multiple priorities whilst maintaining exceptional attention to detail.
Previous experience as an Executive Assistant, Practice Coordinator, Practice Administrator, Office Manager, Senior Administrator or similar roleExperience within an accountancy practice, legal firm or other professional services environment would be highly advantageousExcellent organisational and time management skills with the ability to prioritise competing deadlinesStrong written and verbal communication skills with a professional and confident telephone mannerA high level of discretion when handling confidential client and financial informationExcellent attention to detail and accuracyStrong Microsoft Office skills, including Outlook, Word and ExcelThe ability to work independently whilst also supporting a collaborative team
If you are an organised, professional and proactive Executive Assistant or Practice Coordinator looking for a varied role where you can make a genuine impact, we'd love to hear from you.Apply today with your updated CV to join our friendly and experienced team in Knutsford. INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
An opportunity has arisen for a Legal Secretary / Legal Assistant to join the Commercial Property team of a well-established legal firm providing a broad range of property and commercial legal services.
As a Legal Secretary / Legal Assistant, you will provide administrative and secretarial support to the Commercial Property department, ensuring matters are handled efficiently and accurately.
This role offers competitive and negotiable salary along with benefits.
You will be responsible for:
* Preparing correspondence and legal documents through audio and copy typing.
* Managing emails, filing, photocopying and general document administration.
* Assisting with the preparation of legal forms and documentation under supervision.
* Conducting Land Registry searches and submitting relevant applications electronically.
* Maintaining and updating case files in the firms case management system.
* Monitoring file procedures and ensuring file checklists remain up to date.
* Supporting compliance processes, including client identification and anti-money laundering checks.
* Preparing completion statements.
* Producing invoices and documentation relating to financial transactions.
* Liaising with clients and professional contacts by telephone, email and in person.
* Arranging appointments and responding to general enquiries.
What we are looking for:
* Previously worked as a Commercial Property Secretary, Legal Secretary, Legal Administrator, Legal Assistant, Legal clerk, Property Secretary or in a similar role.
* Possess experience within Commercial Property department.
* Good understanding of conveyancing processes and procedures.
* Familiarity with case management and legal accounts systems.
* Proficient audio typing skills.
* Strong IT and computer literacy skills.
* Professional and confident approach when dealing with clients and business contacts.
Whats on offer:
* Competitive salary.
* Generous annual leave entitlement, including an additional day off for your birthday.
* Increased holiday allowance linked to length of service.
* Long service recognition awards.
* Pension scheme.
* Casual dress day on the final working day of each month.
* Reduced or subsidised legal fees.
* Support for training and professional development.
* Company sick pay scheme.
* Cycle to Work scheme.
* Eyecare vouchers.
* Flu vaccination voucher.
* Employee referral scheme.
Apply now for this excellent opportunity to join a respected legal practice offering a supportive environment and long-term career development.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
The role will be extremely varied and as well as scheduling in engineers/subcontractors’ jobs it will involve updating records on simPRO (our job management software) and Microsoft Excel, contacting suppliers and subcontractors to get better prices or chase down delivery dates for parts, extracting data from reports for quotations and much more
Calling and emailing customers, engineers, suppliers, and other stakeholders to co-ordinate work
Updating records on our job management software, simPRO, on Microsoft Excel and elsewhere as required
Processing timesheets and other relevant documents
Preparing and following up quotations for a variety of maintenance, repair and installation works in co-operation with engineers, suppliers, subcontractors, and other members of the team
Coordinating with the Accounts Team and other internal team members as required
Scanning, filing, and archiving documents, opening post and general housekeeping as required
Completing other tasks as required to support the operations function and the broader business
Training:Business Administrator Level 3.
The apprenticeship will be delivered on the employers’ premises via Teams.Training Outcome:Opportunity for permanent employment upon successful completion, as well as further training and upskilling opportunities and potential progression pathways into other apprenticeships, such as Associate Project Manager Level 4 and Operations Manager Level 5.Employer Description:We are a well-established and growing maintenance and repair service provider of heating, ventilation, air-conditioning (HVAC), water/plumbing, electrical and other plant, and equipment in commercial properties in and around Yorkshire. The company can trace its roots back to 1932 but has been under its current management for around 10 years and has continued to grow year after year by focusing on delivering the best service to our customers.
We have a small, friendly office team who work from our office in Bishop Thornton, Harrogate and a great bunch of field-based engineers who work on our customers' sites throughout Yorkshire.
Employing the right people is extremely important to us, and we would encourage applicants to thoroughly read our job specification(s) and visit our website https://www.robinsonsfs.com/ to find out more about our business, before deciding whether to apply for this role.
Working Hours :8:00am to 5:00pm, Monday to Thursday, 8:00am to 4:30pm, Friday.Skills: Administrative skills,Analytical skills,Attention to detail,Communication skills,Creative,Customer care skills,Initiative,IT skills,Numeracy skills,Organisation skills,Problem solving skills,Team working....Read more...
Key Responsibilities:
To complete an apprenticeship and approved qualification in Business Administration, while maintaining your own professional development
To provide administrative support to the College, including filing, photocopying, scanning, and maintaining accurate learner records
To assist with learner enrolment, including preparing paperwork and ensuring documentation is correctly filed and stored
To use the college MIS system to assist with the administration of learner files and preparation of reports
To use the college MIS system to log details of learner attendance calls and parent/carer calls
To maintain organised and up-to-date learner records and filing systems
To take notes/minutes during meetings, including internal department meetings and meetings with Learners, Parents and Carers
To undertake front-of-house duties, welcoming visitors and providing a professional first point of contact
To deal with telephone enquiries, take accurate messages and pass on to the appropriate member of the team
To assist with creating resources and documents for the learner services team
To draft correspondence for the learner services team, including letters, permission slips and communication to parents/carers
To assist with managing staff calendars, scheduling meetings, home visits, and college events
To update the college social media accounts, as required
To participate in any required training, and work effectively as part of a team
Training:As part of the role, you will complete a Level 3 qualification in Business Administration with Wigan & Leigh College, with support from the team at Fix It.
Training will be delivered through a combination of workplace learning and ‘off-the-job’ portfolio work towards a Level 3 qualification. You will gain practical experience in the Learner Services department, while developing knowledge and skills to support a career in Administration.
Exact training arrangements will be confirmed upon appointment.Training Outcome:Upon completion of the apprenticeship, there will be an opportunity of progression to a permanent administrator role within the Learner Services department for the right candidate.Employer Description:Fix It is a specialist Post 16 College, that offers alternative, vocational education for learners ages 16-24 with SEND or additional needs.
We aim to improve the life chances, career choices and opportunities of all our learners, many of whom have experienced substantial barriers to learning in the past. We support our learners by offering a more hands on, vocational focus to learning, while embedding crucial life skills and functional skills into the curriculum. As a college, we offer primarily Motor Vehicle focused qualifications, in a workshop environment that looks and feels like a 'real' garageWorking Hours :35-hours per week
Monday - Friday, 8:30am - 4pm
30-minute lunch break per daySkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
General Administration:
Manage incoming emails, phone calls, and messages professionally
Responsible for organising viewings and tenant liaison
Maintain accurate records and documentation within the CRM or property management system (e.g., Monday.com, Fixflo)
Prepare and file correspondence
Maintain a well-organised electronic filing system and ensure
GDPR compliance
Tenancy progression
Assist with coordinating right-to-rent checks for tenants and occupiers
Ensure that all pre-tenancy documents (EPC, gas safety, EICR, and How to Rent guide) are provided and signed before the move-in date
Arrange key handovers, check-ins, and check-outs with tenants or inventory clerks
Liaise with utility providers, ground rent providers, service charge companies and the council to open and close accounts at the start and end of tenancy. The bill management process on behalf of landlords/tenants will be a key responsibility
Produce tenancy welcome packs and ensure move-in checklists are completed
Property Marketing & Viewings:
Manage viewing schedules and liaise with negotiators to confirm access arrangements
Landlord & Tenant Liaison:
Address tenant queries and maintenance requests in a timely, efficient, and courteous manner
Manage end-of-tenancy correspondence, deposit returns, and deduction negotiations
Maintenance Coordination:
Log maintenance issues and assign to approved contractors
Obtain quotations, issue work orders, and track job completion, instructing where necessary
Follow up on outstanding work and ensure invoices are received and processed
Financial Administration:
Assist in rent collection and monitor arrears
Compliance & reporting:
Ensure compliance with the Tenant Fees Act, Right to Rent, and other relevant legislation
Maintain records of gas safety, EICR, EPC, and other mandatory certifications
Prepare reports for management on tenancy status, renewals, and arrears
Support audit and regulatory checks as required
Team Support:
Support the lettings managers with daily operational needs
Provide cover for colleagues during holidays or absences
Contribute to improving internal systems and workflows
Assist with onboarding new staff members where required
Training:
Business Administrator Level 3
Training Outcome:
Upon successful completion of the apprenticeship, and based on performance, there is potential for further progression within the company
Employer Description:LDM Properties (UK) Limited is a residential lettings and property management company providing a full range of services to landlords and tenants across London. The company specialises in high-end rental properties, offering professional tenant sourcing, tenancy agreements, rent collection, property maintenance coordination, and compliance with all relevant housing regulations.Working Hours :Monday - Friday, 9.00am - 5:30 pm. Half an hour unpaid lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Your duties include:
Gaining hands-on experience across different areas of the business, including Supply Chain, Quality and Operations, to develop an understanding of company processes and how the ERP system supports them
Learning to answer incoming calls to the company’s main number in a professional manner and directing enquiries appropriately following training provided
Assisting with the processing of BACS payments
Supporting the processing of staff expenses and company credit card transactions
Assisting with matching, checking and coding invoices
Learning to accurately input purchase invoices into the system
Supporting the chasing of overdue invoices by phone and email to help ensure timely payments
Assisting with setting up new supplier accounts and updating existing supplier details
Supporting supplier statement and supplier account reconciliations
Requesting copy invoices and credit notes when required
Filing invoices, delivery notes and other documentation accurately
Supporting the completion of daily tasks within agreed deadlines
Building positive working relationships with customers and suppliers
Providing administrative support to our USA site where required
Opening, sorting and distributing incoming post and correspondence efficiently
Maintaining accurate job traceability records and ensuring documentation is kept up to date
Training:For this apprenticeship standard, learners will have the opportunity to focus on the knowledge, skills and behaviours of the standard that will enable good business acumen, decision-making and an understanding of tools and techniques related to time and project management. The completion of this apprenticeship standard will require monthly training visits from a qualified IPS Trainer to help support the apprentice. This will allow them to develop skills and progress the building of the apprentice portfolio to prepare the learner for the End Point Assessment.
Delivery is primarily carried out through remote visits, but the trainer will visit the learner’s workplace quarterly and at the start of training to allow for a good working relationship between all parties for smooth delivery of the standard. Upon successful completion, the learner will achieve the Level 3 Business Administrator Standard.Training Outcome:Upon successful completion of the apprenticeship there is the possibility of a permanent position as a Finance Assistant.Employer Description:We are a multi award winning manufacturing business that specialise in moulding and machining.
Having successfully served the Aerospace and Defence sector for five decades, we understand that delivering parts right first time, on time, is vital. We pride ourselves on delivering manufacturing excellence in both plastics and metal.
MEP offers its customers a comprehensive range of manufacturing practices, ensuring high quality results at competitive prices. Our on-site facilities provide a complete manufacturing environment, from research and development to delivered components. Our highly-skilled, experienced workforce use best practise to deliver your parts on time and to specification.Working Hours :8.00am – 5.00pm Monday – Thursday
8.00am – 4.00pm Friday.Skills: Communication skills,IT skills,Team working,Initiative,Flexible,adaptable,Self Motivated....Read more...
Principal Accountabilities;
Support the overall account relationship by providing service and support to assigned customer base.
With the support of the internal teams the functions would be to maximize margins, gain market share, and drive value added solution selling.
Working with internal and external resources, provide customer service often facilitating work of others in quoting, fulfilling demand, ensuring on-time delivery of orders, providing engineering support, and troubleshooting other customer problems.
Function as a support between Arrow internal and external staff working with suppliers and customers to build and establish long-term business partnerships for Arrow.
Learn Sales Excellence through working with Regional Sales Manager, Inside Sales Manager and internal and external Arrow staff on specific assigned accounts and territories.
Develop knowledge of supply chain engagements, Under the guidance of the Internal and external team, sell and capture opportunities through Synergistic products (e.g., White Space Report, IP+E Mix, Semi technologies), Logistics, GBC (Global Business Conversion) & ITAD (Information Technology.
Under the guidance of the internal and external team Sell and drive Solutions Selling within the approved account level strategy.
Develop knowledge of competitive landscape in the market and the ability to make sales decisions with the support of Arrow internal / external support based on that information.
Responsible for on-going Sales Support activities for the Order to Invoice process.
Works on customer interface for backend Quality processes: corrective actions, Field Quality Reports.
Maintains Perfect Order Index (POI) and Inventory integrity to minimize write offs/bill backs.
Works with Arrow internal and external support on the customer interface for important Credit & Financial Information as well as coordination of all available resources and support functions.
Works on the overall customer Quote to Order sales objectives and with the support of the internal and external team, learn the strategy setting for the quote process, coordinate resources and processing of customer quotations (Quote Center, Quote Cover Sheet, PM Views, Management, FSR, Suppliers, Value Add, and SSG), validate end of life and item class change (NCNR), Developing into being able to negotiate pricing and quote mark up with the Arrow support team notifying customer of all/any price increases.
Job Complexity
Professional:
Has no discretion to vary from established procedures
Has no related work experience or has work experience but requires formal training in theories/concepts in own function
Works under general supervision
Entry-level professional role
Training:Business administrator / Skills England.Training Outcome:Possibility of a permanent role on completion of apprenticeship if available.Employer Description:Arrow Electronics (UK) Limited in Harlow is a major, mega-sized subsidiary of the US-headquartered Arrow Electronics. Operating as a wholesale distributor of electronic components, enterprise computing solutions, and embedded IoT platforms, it is a crucial player in the technology supply chain.Working Hours :Monday - Friday, 08:30 - 17:00.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Good time keeping,Enthusiastic and Motivated,Reliable....Read more...
Handling incoming and outgoing post, including: Franking outgoing mail and recording in the post book
Scanning post, saving to client files, and distributing to clients and internally
Maintaining physical permanent files and file explorer records, ensuring they are accurate and kept up to date
Onboarding new clients, including: Setting up permanent files
Preparing engagement letters and 64-8 forms (and other relevant documentation)
Completing AML procedures (including TrustID checks)
Managing professional clearance requests
Preparing covering letters for and submitting accounts and tax returns
Communicating with clients via phone, Microsoft Teams calls, and WhatsApp
Registering clients for PAYE and VAT
Reviewing client HMRC records and liaising with HMRC to resolve issues or make amendments where required
Maintaining Excel control lists to monitor deadlines and ensure timely completion of work
Liaising with HMRC, clients, and third parties via routine calls and correspondence
Company Secretarial (CoSec) duties, including: Preparing and filing Confirmation Statements (CS01s)
Incorporating new companies
Updating company information where required (including share changes)
Assisting with probate-related documentation and completing various forms for submission
Raising invoices using Xero
Ordering office stationery and assisting with arranging travel, meetings, and office events
Handling general administrative duties such as photocopying and document preparation
Supporting ad hoc projects, such as: Creating and maintaining Excel spreadsheets for Christmas Hampers
Marketing content and digital campaigns
Training:
An apprenticeship includes regular training with a college or other training organisation
At least 20% of your working hours will be spent training or studying
Training organisation- ISALES ACADEMY LIMITED
Your training course- Business Administrator
Equal to Level 3 (A level)
Course contents:
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches' others in the processes required to complete these tasks
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively
Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches' others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities
Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required
Your training plan- Level 3 Business Administration Apprenticeship Classroom sessions are bi-weekly.
Training Outcome:This role is for individuals who are driven by financial target achievement as well as providing our customers with a great experience. This could lead to completing a financial qualification once the apprenticeship has been successfully completed.Employer Description:Expertax is a trusted accounting solutions provider offering comprehensive accounting and taxation services to businesses of all sizes. Alongside accounts preparation services include bookkeeping and VAT returns, payroll, company secretarial services, tax planning and more.Working Hours :09:00– 17:00 Monday to Friday (1 hour for lunch)
Office Based x 5 daysSkills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Analytical skills,Logical....Read more...
You'll work alongside experienced engineers on real client work from day one, building hands-on IT skills while studying towards a nationally recognised Level 3 ICT qualification — with a genuine permanent role on offer at the end.
As an IT Support Apprentice, you'll earn while you learn. You'll spend most of your time working alongside our experienced engineers, building real-world IT skills with genuine clients — not just classroom exercises. Alongside the day job, you'll work towards a nationally recognised Level 3 qualification in IT.
This is a real job with real responsibility from the outset, in a friendly team where your contribution genuinely matters. You don't need to know everything already — you need the enthusiasm to learn and a willingness to get stuck in.
Duties and Responsibilities
Answering support calls and emails, and logging tickets in our helpdesk system
Helping diagnose and resolve IT problems for clients — everything from password resets to network faults
Accompanying engineers on client site visits to learn hands-on installation and troubleshooting
Setting up new laptops, PCs, printers and user accounts for clients
Supporting the team with Microsoft 365 queries (Teams, Outlook, SharePoint and OneDrive)
Learning to use professional IT tools, including remote monitoring and support platforms
Keeping records and documentation up to date
Helping clients feel confident and supported — customer service matters just as much as technical skill
Training:Firebrand’s sector-leading Level 3 Information Communication Technician (L3ICT) Apprenticeship Programme trains apprentices to deliver efficient operation and control of the IT and Telecommunications infrastructure and to deliver and support the information systems needs of an organisation. Options include pathways for Support Technician, Network Technician and Digital Communications Technician.
Firebrands course is delivered either Online (online live instructor led), or face to face in the classroom environment (your choice). Our Subject Matter Experts (SMEs), Learning Mentors (LMs) and world-leading trainers prepare apprentices to work across multiple sectors.
Completion of this apprenticeship will provide learners with the following world class vendor certifications in addition to the Information Communication Technician apprenticeship:
Microsoft Certified Azure Fundamentals (AZ-900)
CompTIA IT Fundamentals+
Certiport IT Specialist Networking
Microsoft Certified Azure Administrator Associate (AZ-104)
Key areas covered are:
Support Technician
Maintenance or repair of systems faults
Support for the roll-out of installation and commission of new systems or upgrades.Training Outcome:
Our aim is to offer a permanent role on successful completion of the apprenticeship
Ongoing mentorship from experienced engineers who are invested in your development
Real scope to grow with the business as we expand across West Yorkshire
Employer Description:Optionbox is a growing Managed Service Provider (MSP — a company that looks after other businesses' IT and technology) based in Morley, Leeds. We look after IT, phones, internet, CCTV and security for businesses across West Yorkshire, and we're known for picking up the phone in under 8 seconds.Working Hours :Monday-Friday, 09:00 - 17:00.Skills: Communication skills,Problem solving skills,Enthusiastic,Keen to learn,Organised and reliable,Positive can-do attitude,Punctual and trustworthy,Take on new challenges....Read more...
General Office & Reception Duties
Manage email inboxes, telephone calls, and incoming mail correspondence.
Ensure all inbound call messages are emailed promptly to the relevant team member.
Welcome visitors to the office and provide refreshments where required.
File and organise documentation both electronically and in hard copy format.
Type various business documents, including customer quotations.
Open and organise job files accurately and efficiently.
Arrange daily catch-ups with the senior engineering team to ensure workflow and people planners remain up to date.
Ensure the main office monitor remains live and updated.
Manage the holiday and absence system, including:
Monitoring employee self-certification notes in conjunction with the Health and Safety Advisor.
Ensuring Return to Work (QAD64) forms are completed and uploaded to Compliance Genie.
Chasing outstanding doctor’s sick notes from employees.
Responding to annual leave requests within three working days.
Collect engineers’ weekly timesheets and cross-reference them against Blip HR records.
Arrange business travel and accommodation bookings, ensuring diaries are updated accordingly.
Maintain the accommodation spreadsheet daily and manage cancellations promptly when required.
Assist with the preparation of documentation for annual ISO9001 Quality Management assessments.
Ensure Quality Assurance Operating Processes and Procedures are followed.
Manage office stationery and stock levels.
Oversee general office supplies and equipment, including printer ink and shredder management.
Attend management meetings, take minutes, and track follow-up actions.
Procurement & Purchasing
Provide administrative support to the Procurement Manager as required.
Input and maintain data within the Procurement Express system.
Upload delivery notes received from the Stores & Equipment Administrator to Procurement Express.
Raise draft purchase orders.
Match purchase orders with supplier invoices in conjunction with the accounts team.
Accounting & Finance
Handle and resolve supplier invoice queries effectively and professionally.
Training:The Level 3 Apprenticeship in Business Administration includes:
Level 3 Apprenticeship in Business Administration.
Level 2 Functional Skills in Mathematics (if applicable).
Level 2 Functional Skills in English (if applicable).
You will attend a half-day training session with HBTC, where you will develop your business administration knowledge and skills, and work towards any required Functional Skills qualifications (where needed). Additional off-the-job training and an End Point Assessment will also form part of the Apprenticeship.Training Outcome:This apprenticeship offers an excellent opportunity to develop valuable skills, knowledge, and workplace experience. Upon successful completion, there may be opportunities for permanent employment, career progression within the company, or progression onto higher-level qualifications or further education.Employer Description:Eco Engineering Installations is a growing and forward-thinking company that delivers high-quality engineering solutions while maintaining excellent customer service. The business prides itself on its supportive and professional culture, where employees are valued and encouraged to develop their skills and progress their careers.
Joining Eco Engineering Installations offers the opportunity to earn while learning, gain valuable workplace experience, and work alongside experienced professionals in a close-knit team environment. With clear career progression pathways and the potential for permanent employment upon completion of the apprenticeship, this is an excellent opportunity to build a successful long-term career.Working Hours :Monday to Friday, 8:30am - 4:30pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative....Read more...
