Finance Administrator – Maternity CoverClifton Moor, York£29,000 per annum + up to £1,000 annual bonusFull-time, maternity cover until 30 September 2027Monday to Friday, 37.5 hours per weekSite-based – no hybrid workingFlexible working hours:
8.30am – 4.30pm9.00am – 5.00pm
For over 30 years, Autohorn has been helping businesses and drivers across the UK with vehicle leasing, fleet management and mobility solutions. What started as a family business in York has grown into one of the UK's leading independent fleet providers, but we've never lost the friendly, supportive culture that made us successful.As our business continues to grow, we're looking for a Finance Administrator to join our finance team on a maternity cover contract.This is an excellent opportunity for someone with previous finance administration experience who enjoys being organised, working with customers and supporting a busy team.You'll provide day-to-day administrative support across the finance function, taking ownership of a range of customer and internal finance processes and helping to ensure everything runs smoothly and accurately.Although initially a maternity cover position until 30 September 2027, Autohorn is experiencing significant growth and there is a genuine possibility that the role could become permanent as the business continues to develop.DutiesEvery day brings something different. You will:
Answer incoming calls from customers, dealing with finance-related queries or directing them to the appropriate departmentManage the finance mailbox, ensuring customer queries receive timely and appropriate responsesReview and process sundry invoices and payments due from customers, ensuring monies are collected accurately and on timeReview final approvals before vehicles leave site, ensuring all documentation is correct and required payments have been collectedManage the customer refund process following the return of vehiclesWork closely with other members of the finance team to support the accurate and timely management of the customer journey and internal processes
Manage daily file uploads and imports between different systems as requiredWork within Sage to ensure customer accounts are kept up to date and payments are allocated correctly
Skills and ExperienceWe're looking for someone who enjoys working as part of a team and takes pride in delivering a first-class service.You'll ideally have:
Previous experience working within a finance team or finance administration roleExcellent organisational skills and attention to detailStrong written and verbal communication skillsThe ability to prioritise and manage a busy workloadGood Microsoft Office skillsA positive and proactive approach
Experience within automotive, leasing or financial services would be an advantage, but isn't essential. Full training will be provided.Why join us?
£29,000 salary FTEAnnual bonus of up to £1,000Private healthcareCompany pensionFree on-site parkingFree breakfast every morningFresh fruit provided dailyMonday to Friday working – no weekendsFlexible start and finish timesFriendly and supportive teamOpportunity to develop your experience within a growing businessGenuine potential for the position to become permanent
If you're an organised and proactive administrator with finance experience and you're looking to join a growing, supportive business, we'd love to hear from you.Interested? Please apply with your updated CV. INDLSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
We are looking for an analytical and organised, Business Administrator, where you will be part of a team responsible for the smooth running of the department. Your role will be in an administrative capacity, providing a link between customers and internal departments facilitating customer needs to ensure continuing relationships. You will need skills and qualities such as effective communication, attention to detail, a love for spreadsheets, accuracy, flexibility and problem solving.
Role Objective:
To ensure all customer orders, requirements and queries are accurately recorded, processed and managed through the system, that adequate stocks of a product are available for call-off or on factory order to enable product and information to be dispatched accurately, on time, every time.
To process all orders accurately and to meet customer requirements
To monitor stock levels, report on availability, identify potential shortfalls and liaise with customer’s merchandisers to meet customer requirements
To answer all customer telephone and e-mail enquiries promptly and efficiently
To be the link between the customer and departments on all matters relating to established products
Main Responsibilities for the Business Administrator are:
Order processing including inputting, checking and liaison with operations and trading departments to ensure deadlines are met
Handling telephone and e-mail enquiries, stock enquiries and technical queries
Maintaining static product data, updating prices, and setting up new products on the system
Booking in of all customer deliveries
Liaising with account managers daily, to ensure the smooth running of their accounts
Monitoring and controlling special orders
Monitoring and controlling customer “own branded” stocks, maintaining stock reports and liaising with customer’s merchandising team to ensure the product is always in stock or on factory order
Meeting with customer’s merchandising team to report on stock planning
Recording and analysing customer sales data to assist in the planning of future factory orders
Dealing with customer queries relating to deliveries and invoicing including regular and routine monitoring and reporting of delivery dates, obtaining of PODs and resolving pricing queries
Liaising with other departments within the company to complete and resolve Customer Service issues, including returns management
Maintaining and updating various spreadsheets
General administration and housekeeping duties
From time to time any other reasonable duties as may be reasonably requested by the Line Manager
The position carries the responsibility for carrying out all duties to the required standard as indicated by the Line Manager and professional codes of conduct and regulations
Essential Skills and Requirements for the Business Administrator:
Strong working knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook) particularly excel
Excellent numeracy & literacy skills
Exceptional organisation skills – time management, ability to prioritise & meet project deadlines
Forward thinker, able to identify and minimise problems before they occur
Self-motivated and positive attitude to self-development
The starting salary offered is competitive and based on full time 39 hours. This is an opportunity to be part of a successful company, you will have 21 days holiday plus 8 bank holidays (increasing with length of service up to 34 days), employee discount on company products, auto-enrolment pension scheme, free onsite parking, learning and development opportunities.
If this position is of interest and you have the necessary required skills, I would love to hear from you.
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The Claims Handling Team provides outsourced managed claims service handling professional indemnity schemes on behalf of leading insurers. The team provided significant value to the wider RPC law firm through the provision of referrals and is an important aspect of the firm’s insurance business and future strategy.
The main responsibilities will be assisting team members with administrative tasks, including:
Opening new matters and inputting data into the claims management system
Sending acknowledgements
Conducting conflict searches
Assisting with diary management
Ensuring that all basic administrative tasks are completed accurately and timely, i.e. filing, scanning, making/receiving telephone calls, dealing with enquiries etc.
Dealing with financial matters, for example, arranging and processing payments, dealing with billing and accounts queries, recording and updating financial information, etc.
Capturing and collating required Management Information, for performance management, client reporting, Service Level Agreements, etc.
Liaising with insurers and brokers to request full policy information
Ensuring policies, proposal forms and schedules are properly filed
Management of centralised mailboxes
Providing excellent customer service at all times
Training:Business Administration Level 3 Standard.
Training Outcome:At this stage, we envisage there will be opportunities to work in the Claims Handling Team as an administrator following an initial 18-month fixed-term contract whilst the apprenticeship is undertaken.Employer Description:RPC is a dynamic, collaborative, and commercial law firm. Headquartered in London and with offices in Bristol, Hong Kong and Singapore, RPC support their clients globally, both through their own offices and by collaborating with leading law firm networks. They are big enough to handle the most complex matters, and agile enough to adapt quickly to the opportunities and challenges their clients face.Working Hours :Monday - Friday, 9.30am - 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working....Read more...
Reconciliation and processing of Purchase order invoices
Seeking approval and processing of Non-Purchase order invoices
Processing of employee expenses
Processing of company credit card expenses
Following-up on supplier queries
Supplier payments & employee expense payments
Preparing proposals and reports in ERP system
Uploading to online banking system
Send remittance advice to suppliers
Ensuring supplier payments are made on time
Maintaining supplier master data
Supplier statement reconciliations
Month End Processes:
GRIR review and reconciliation
Blocked list review
Account reconciliations
Aged creditor reporting o Intercompany trade matching
Payables cashflow forecasting
Assisting with monthly KPI preparation
Assist with required internal and external audit requests
Training:
Business Administrator Level 3
Training to take place at the main premise in Bedlington
Training Outcome:
There may be the possibility of a full time, permanent role available as an Accounts Payable Specialist within the Finance Service Centre upon successful completion of the apprenticeship
Employer Description:COME JOIN OUR JOURNEY!
When you join TT, you join our global community of visionaries, creators, and achievers dedicated to solving technology challenges for a sustainable world. Simply put, we are a global manufacturer with a passion for engineering advanced electronics that benefit our planet and people for future generations. We are committed to having a positive impact on the world through a culture built around safety, transparency, collaboration, and positive relationships. Our teams are fuelled by performance and expertise, leading the charge in innovation, efficiency and delivering world-class customer service. Be part of the journey.Working Hours :Monday- Thursday 8:00am to 16:30pm
Friday- 8:00am to 13:00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative....Read more...
Support the Business Executive with day-to-day administration, action tracking, meeting preparation and Mission Atlas records
Maintain accurate spreadsheets, trackers, digital files and document-control records
Assist with finance administration, including invoices, purchase orders, debtor and creditor trackers, payroll data collation and basic reconciliations under supervision
Draft professional emails, letters, reports, meeting notes and action logs
Liaise professionally with colleagues, suppliers, commissioners and the training provider
Help improve processes, data quality and the effective use of approved business systems
Handle employee, service-user and financial information confidentially and securely
Complete all apprenticeship learning, protected off-the-job training and portfolio activities
Training:
On the job training delivered by the employer
Apprentices without Level 2 English and maths will need to achieve this level prior to taking the end point assessment. For those with an education, health and care plan or a legacy statement, the apprenticeships English and mathematics minimum requirement is Entry Level 3
Allocation of an apprenticeship delivery coach who will carry out regular training
Assessment and support visits to ensure you acquire new learning, knowledge skills and behaviours in order to progress and develop
Identify, track and support 6 hours off the job training activities
Quarterly formal progress review meetings, identifying learning achievements and next steps
Training Outcome:
Potential progression to Finance Assistant, Business SupportOfficer, Payroll/Accounts Administrator or Mission AtlasCoordinator
Further study, such as AAT, may be supported subject to performance and business need
Employer Description:DLS Social & Healthcare Ltd is a CQC-regulated care providersupporting adults and young people across Somerset. Wecombine compassionate, person-centred services with stronggovernance, digital systems and continuous improvement. Theapprentice will join a supportive office team and receive structuredmentoring.Working Hours :Monday to Friday, 9:00am to 5:00pm, with a 30-minute unpaid
lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Keen to learn....Read more...
Payroll & Operations SupportDepartment: Payroll / OperationsReports to: National Operations ManagerLocation: Wigan, WN3 5BAHours: Monday to Friday – 8:00am–4:00pm, 8:30am–4:30pm or 9:00am–5:00pmRole PurposeWe are looking for an organised and detail-focused Payroll Administrator to support the accurate and timely processing of weekly payroll for temporary workers across more than 30 client accounts.This is a busy, varied role involving the collection and processing of working hours and timesheets, checking time and attendance information, validating pay and charge rates, producing client costings and ensuring all necessary approvals are received ahead of payroll.The role will also provide administrative support around temporary worker compliance, ensuring records and documentation remain accurate and up to date.Weekly payroll is processed each Monday, so strong organisation, accuracy and the ability to work to strict deadlines are essential.Key Responsibilities - Payroll & TimesheetsObtain weekly working hours and authorised timesheets from 30+ client accounts.Liaise proactively with clients and internal account teams to obtain missing or incomplete payroll information.Accurately input hours, shifts, overtime, bonuses, holidays and other payments into the workforce management system.Review time and attendance information, identifying missing clockings, discrepancies and unusual entries.Investigate and resolve payroll queries ahead of the weekly payroll deadline.Check pay and charge rates against agreed client costings.Produce and review payroll costings, ensuring all information is accurate before submission.Send hours and costings to clients for approval and follow up on outstanding authorisations.Ensure all payroll information is complete and approved in readiness for the Monday payroll run.Maintain accurate records of client approvals, amendments and payroll communications.Respond professionally and promptly to payroll queries from clients, temporary workers and internal colleagues.Support the correction of payroll errors and ensure any necessary adjustments are processed accurately.Compliance & AdministrationReview temporary worker compliance records and identify documentation that is missing, incomplete or approaching expiry.Support checks relating to right to work, identity, contracts, assignment information, licences, training and other role-specific requirements.Liaise with temporary workers and operational teams to obtain updated compliance documentation.Ensure mandatory compliance requirements are satisfied before workers are placed or permitted to continue working.Maintain confidentiality when handling personal, payroll and sensitive information.Assist with internal and client audits by providing accurate payroll and compliance records.Complete additional payroll, compliance and general administrative duties as required.Skills & Experience (Essential)Strong administrative and data-entry skills with excellent attention to detail.High level of accuracy when processing large volumes of information.Confident using Microsoft Office, spreadsheets and computer-based systems.Ability to review timesheets and time and attendance information and identify discrepancies.Strong organisational skills with the ability to prioritise a busy workload.Comfortable working to strict weekly deadlines.Clear and professional written and verbal communication skills.Confidence communicating with multiple clients and internal stakeholders.Proactive approach to chasing outstanding information and resolving queries.Ability to handle confidential and sensitive information appropriately.DesirablePrevious experience within payroll, recruitment, temporary staffing or workforce administration.Experience processing weekly payroll for hourly paid or temporary workers.Experience reviewing timesheets, clocking data, pay rates and client costings.Knowledge of temporary worker compliance and right-to-work requirements.Experience using workforce management, time and attendance or payroll systems.Personal AttributesThe successful candidate will be methodical, organised and dependable, with a strong sense of ownership over their workload.You will be comfortable managing information across multiple client accounts and able to remain calm and accurate when working under pressure. You should be proactive and persistent when following up outstanding information and confident enough to question information where something does not appear correct.You will also be professional and service-focused when dealing with clients and temporary workers, while working effectively as part of the wider operations team.Key Measures of SuccessWeekly payroll information completed accurately and on time.Client hours and costings approved ahead of payroll deadlines.Payroll discrepancies identified and resolved promptly.Temporary worker compliance records maintained accurately.Payroll errors and subsequent corrections kept to a minimum.Strong and professional relationships maintained with clients, temporary workers and internal teams.....Read more...
Responsibilities of the role will include:
Assist with booking enquiries over the telephone and email
Be a primary point of contact of resident guest enquiries
Lead procurement, searching out the best prices for orders across all departments
Use our accounts software (Xero) to create and upload company purchase invoices and receipts
Assist with office duties to include printing, scanning and preparing for group visits
Assist with social media content, taking photos and video
Assist with sales, researching schools and best contacts
Assist with summer camp check-ins/outs
Assist with guest show-rounds
Training:You will be working towards a Level 3 Business Administrator Apprenticeship standard.
You will receive on and off the job training and support from an assessor and an Apprenticeship Advisor.
You will be required to attend Cornwall College St Austell on a fortnightly basis as part of the apprenticeship training.Training Outcome:We would hope the apprentice can continue their career at our centre on completion of the programme, to take on further duties and responsibilities within our office department.Employer Description:Porthpean Outdoor is Cornwall's leading provider of school residentials and activity-led summer camps. Through the winter, we also offer training for careers in outdoor pursuits.
In addition to a varied provision of outdoor activities, we excel through excellent customer service, superior on-site facilities, and a genuine and personal level of care for children.
USPs:
On site, in-house provision of activites, catering and night management, everything managed by us
Superior guest facilities with all guests having a proper bed and mattress - no camping with roll mats here!
Our own beach!
Our main business comes from primary schools within Cornwall. We advertise nationally and across Europe for our summer camp.Working Hours :Typical working hours will be between 9:00am and 3:30pm with flexibility required depending on business needs and college attendance.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Creative,Initiative,Non judgemental,Patience....Read more...
Main Responsibilities:
Basic letter writing
Sending minutes, notice of meeting, letters prepared by property managers
Data entry
Updating clients details on software
Scanning and saving document to software such as leases, health and safety polices, insurance documents, management agreements
Franking post and taking to the post office
Ordering stationary
General office administration including photocopying, scanning, e-mailing, axing and laminating
Opening new files when required
Archiving files ready for collection
Sending brochure to prospective clients
Assisting the accounts assistant as necessary and the need of the company dictates
Handling of all inbound customer contact to achieve a first contact resolution wherever possible
Handle customer queries through to completion ensuring a seamless hand-off, where this is not possible
Manage and document customer requests efficiently for the supply of keys, fobs and permits
Take credit/debit card payments ensuring all details are correct, secure and handled confidentially, according to company policy
Ensure all customer information is handled confidentially and in line with GDPR
Support Property Managers in order to ensure customer and development issues deliver resolutions promptly
Communicate with teams, updating on a regular basis with important information on events in order to successfully support customer queries
Finance administrative tasks
Invoicing
Training:
Business Administrator Level 3 apprenticeship
Functional Skills in English and maths if applicable
1 day per week on and off the job training with Metro PM
Minimum of 1 day per month training at Protocol Consultancy Services (training provider)
Training Outcome:
Possibility of full time employment
Career and further learning progression opportunities
Employer Description:Established in 2006 and with over 100 years’ combined experience in block and estate management, you can trust MetroPM to deliver a property management solution which is both honest and transparent, tailored for the specific needs of our clients and based on traditional values while using the latest technology.Working Hours :Monday to Friday, 9.00am to 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Time Management....Read more...
Incoming call answering, fielding customer enquiries to the appropriate person
Responding to non-sales queries such as order progression update, transport queries, incorrect/missing items etc.
Contact customers to obtain missing information and respond to queries
Organising paperwork for processing
Keeping the IT system cleansed & updated
Stock locations, batches, amendments to stock & cutting notes
Scanning of all documentation (POD's, stock notes etc.)
Support with the purchase of non-steel consumable items
Dealing with customer orders and data files and issuing orders to the factory for production
Customer Service & Continuous Improvement:
To maintain customer account details to ensure up to date contact, delivery and unloading information is on file; to provide relevant information to purchasing, accounts, works and transport departments to ensure the company complies with Health & Safety legislation and can exceed our customers’ expectations on customer service
All related administration
Training:
Business Administrator Level 3
Remote learning
Training schedule to be agreed
Training Outcome:A similar role in the business.Employer Description:Goodman Steel Services are part of Barrett Steel the UK’s largest steel distributor and processor, with over 160 years of heritage we are still family owned and operate from 29 sites across the UK and Ireland, holding more than 120,000 tonnes of steel stock. Although we are a business with significant scale, our success is built on the people who make it happen every day. We continually invest in our people, the latest processing machinery, technology, and materials-handling equipment so that we can deliver an exceptional service to our customers. Our people, our customers, and the communities in which we operate are at the heart of what we do. We are a forward-thinking business that values hard work, ambition, teamwork, and are always open to new ideas. We now have an opening for a Business Administration L3 Apprentice.Working Hours :Monday to Friday 8.30 am to 5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative....Read more...
A position for a Sales & Quotations Executive role based in Nottingham has become available, with a leading provider of integrated security systems and technology solutions across the UK and Ireland.
We are currently recruiting on behalf of a well-established security technology business that delivers innovative electronic security solutions for high-security environments, public spaces, transport networks, and critical infrastructure projects.
The Sales & Quotations Executive job, based in Nottingham, is office-based with hybrid working available and will play a key role in supporting customer enquiries, developing quotations, coordinating with technical teams, and proactively managing a portfolio of customer accounts.
The successful candidate will work closely with the Sales & Business Development Director, Technical Design team, and wider sales function to ensure customers receive a responsive, professional, and consistent service.
This role offers an excellent blend of sales support, account management, customer engagement, and commercial coordination, making it ideal for candidates looking to develop their career within a technical and customer-focused environment.
Ideal candidates for the Sales & Quotations Executive job will have experience in the following areas:
Managing quotation requests and providing customers with fast, accurate, and professional responses.
Preparing, issuing, tracking, and following up quotations to maximise conversion opportunities.
Coordinating with technical teams to develop commercially viable and technically accurate proposals.
Qualifying and prioritising incoming customer enquiries to ensure effective allocation of internal resources.
Managing a structured account portfolio and maintaining regular customer contact cycles.
Conducting proactive customer reviews and identifying additional business opportunities.
Supporting customer retention and renewal activity across an existing account base.
Promoting additional solutions and services through cross-selling and upselling activities.
Maintaining accurate CRM records and ensuring all activities are properly documented.
Monitoring quotation pipelines and reporting on conversion performance and customer engagement activity.
Escalating larger or strategic opportunities to senior sales and account management teams.
Building strong working relationships with customers and internal stakeholders.
The successful candidate will ideally possess:
Experience within an internal sales, sales support, quotations, account management, or customer service role.
Previous experience working within a technical, project-based, security, engineering, technology, or B2B environment.
Strong organisational skills with the ability to manage multiple quotations and customer accounts simultaneously.
Excellent verbal and written communication skills.
A commercial mindset with the ability to assess, qualify, and prioritise business opportunities.
Experience using CRM systems and maintaining accurate customer records.
The ability to work collaboratively with technical and commercial teams.
Strong attention to detail and a professional customer-focused approach.
Experience managing structured customer contact or account review programmes.
Good IT skills and confidence working with business systems and reporting tools.
Benefits
25 days holiday + bank holidays (UK)
Paid day off for your birthday
One week Salary Sacrifice Holiday Purchase Scheme
Employee Benefits & Discounts Portal which includes benefits such as Cycle to Work, Healthcare, Cash Plans, MyGym Discounts, a Car Benefits Scheme(Tusker) and many more
Remote and hybrid working
Flexible working hours, around core hours
This is a fantastic opportunity for an experienced Sales Executive, Internal Sales Executive, Sales Support Executive, Quotations Coordinator, Account Manager, Customer Success Executive, Business Development Executive, or Commercial Administrator looking to join a growing organisation delivering innovative security and technology solutions across the UK.
To apply for this Sales & Quotations Executive role in Nottingham, please contact Tony Broadhurst on 01582 878841 or email Tbroadhurst@RedlineGroup.Com quoting reference TDB1009. Alternatively, we welcome conversations regarding similar opportunities within Internal Sales, Account Management, Business Development, Sales Support, Commercial Operations, and Technical Sales sectors.
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IMD Solicitors is a growing, diverse and internationally minded law firm serving global families and businesses with a global mindset.We combine high-quality legal expertise with cultural understanding, personal service and boutique agility. Our ambition is to be the number one choice for global families and businesses with a global mindset and the firm every right lawyer wants to join.People come first at IMD. We are committed to creating a supportive, inclusive and high-performing environment built on trust, flexibility and genuine care for one another. We invest in our people, encourage continuous development and give individuals the autonomy and opportunity to grow, contribute and make a real difference.As we grow, we are determined to preserve the culture that makes IMD different: People First. Global Mindset. Boutique Agility.Our busy solicitors practice has a new exciting opportunity for a First Response Team Advisor / Administrator position to join a growing department within the firm.Hours: Full-time 30 hours per week over 4 daysThis office-based role requires confident and enthusiastic individual to act as a first point of contact for clients, other firms, court offices etc. It is essential that the right candidate can present excellent customer service skills and telephone manners.Duties will include but are not limited to:
Greeting occasional visitors to the officeAnswering telephones;Dealing with incoming enquiries from clients, redirecting enquiries to appropriate person;Liaising with internal departments over opening clients’ accounts, updating clients’ records, processing payments;Maintaining the diary; arranging appointments for fee earners;Filing, photocopying;Dealing with post;Ordering office consumables;Other tasks as and when required.
To be considered for the role you should:
Be confident with strong communication skills;Have an excellent telephone manner;Have excellent written and verbal communication skills with a good command of the English languageBe organised and able to prioritise busy workload;Be able to work under pressure and to meet tight deadlines;Be a team player with a friendly personality;Have good customer relation skills.
Previous experience in an office based role or legal background is preferable and will be an advantage but all ambitious and enthusiastic individuals are welcome to apply for the position. You can apply for the position by attaching your up to date CV and covering letter to the link provided.....Read more...
The purpose of the role is to give support to the team and department in all matters relating to debt recovery.
Your main responsibilities would include:
Ensure that all legal work for which you are responsible is performed to an acceptable standard in accordance with client's instructions and to meet the practice standards of the Law Society
Participate in and contribute to practice development activities of the firm and/or department
Maintain acceptable standards in all aspects of office administration to include billing, file reviews, contract reviews, time recording and archiving
Ensure compliance with ISO 9001 and Lexcel procedures as required by the provisions of the firm’s quality procedures in force from time to time and any accompanying departmental procedures
Undertaking such administrative work on behalf of department as necessary
To answer the telephone, take messages and deal with enquiries as appropriate
To assist other members of the team as required, i.e. filing, photocopying, scanning, post allocation
Update file progress on office systems as required on the Nexum debt recovery system
To undertake to produce all monthly bills on behalf of the department and liaise with accounts office on any billing related issues
To undertake to produce reports for clients from the Nexum system upon request from client/fee earners
Taking credit and debit card payments
Training:Alongside your duties, you will also be studying towards the level 3 Business Administration apprenticeship, which includes learning from business administration specialists.
Level 3 Business Administrator apprenticeship standard, which includes:
Training provided by the employer and online with The Apprentice Academy
1 to 1 coaching with an experienced coach
End-Point Assessment (EPA)
Training Outcome:
Progression opportunities to the 'Legal Assistant' role in Debt Recovery
Employer Description:Pannone is an independent commercial law firm based in Manchester City Centre. Their offices are next to Deansgate Castlefield tram stop and Deansgate railway station. They founded the firm on a strong set of core values and those principles remain at the heart of their recruitment. They hold the Investors In People Gold award and offer a rewarding and supportive working environment. The Firm is ranked in the Legal 500 and Chambers and Partners directories. Their client base includes: Debenhams; Brother plc; DHL; Iceland; L’Oreal and PPL-PRS.Working Hours :Monday - Friday, 9.00am - 5.00pmSkills: IT skills,Attention to detail,Administrative skills,Analytical skills....Read more...
To assist in day to day financial transactions from source documents to different ledgers in compliance with accounting reporting
To generate reports for the director
To communicate with home managers
Assist the financial administrator in preparing annual budget for the organisation
Skills, knowledge & qualifications:
Must be computer literate and knowledge of Xero Accounting Software and payroll will be advantageous
Working knowledge of Microsoft Packages - Excel & Words for Windows
Ability to communicate effectively at all level
Satisfactory DBS checks
Main responsibilities:
Assist in maintaining and updating sales and purchases ledgers on daily/weekly basis
Allocating income and expenditure to respective care home
Dealing with petty cash for different care homes
Prepare cash and cheque payments into company’s bank accounts, (online payments)
Assist in monthly bank reconciliation statements
Assist the financial admin in preparing annual budget and cashflow forecast
Assist in preparing weekly and monthly payroll
Assist in reviewing staff hours
Maintain and update the company’s assets register
Liaise with home managers on financial and quality issues
Assist home managers in producing monthly newsletter
Check food etc prices at ALL times and liaise with home managers
Keep records on files of ALL due dates for renewals of contracts for services
This job description indicates only the main duties and responsibilities of the post and any other duties may be assigned to the post holder from time to time.
Your Care First Ltd reserves the right to amend this job description from time to time and such changes will be confirmed in writing.
Please note that the post holder share with Your Care First Ltd the responsibility for making suggestions to alter the scope of the post holder’s duties and improve the effectiveness of the post.Training:Assistant Accountant Level 2 Apprenticeship Standard:
Day release at Newcastle Training Centre
On and off-the-job training
Training Outcome:To support and work with our external accountants.Employer Description:Your First Care Limited provide personal care to vulnerable adults in 4 Residential Care Homes within North East.Working Hours :Monday to Friday, working hours TBC.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative....Read more...
Main Responsibilities
The apprentice will receive training and support while developing their administrative skills. Duties will include:
Carrying out general office administration tasks.
Preparing basic letters and emails using templates and guidance.
Sending meeting notices, minutes and correspondence prepared by Property Managers.
Entering and updating information accurately on company systems.
Scanning, saving and organising documents, including leases, policies and insurance documents.
Opening and maintaining electronic and paper files.Archiving files and ensuring records are stored correctly.
Photocopying, scanning, emailing, faxing and laminating documents as required.
Franking outgoing post and assisting with posting correspondence.
Ordering stationery and maintaining basic office supplies.
Sending brochures and information to prospective clients.
Assisting with basic data entry and record keeping.
Supporting the accounts team with straightforward administrative tasks, such as filing invoices and updating records.
Assisting with basic customer enquiries and directing queries to the appropriate member of staff.
Taking and passing on messages accurately.
Assisting with the administration of requests for keys, fobs and permits.
Updating customer and property information on company systems.
Supporting Property Managers with general administrative tasks.
Maintaining confidentiality when handling customer and company information.
Following company procedures, including data protection and GDPR requirements.
Developing confidence in using Microsoft Word, Excel, email and other office software.
Supporting the wider team with other reasonable administrative duties as part of their training and development.
The apprentice will not be expected to independently manage complex customer complaints, resolve property issues, make financial decisions or take responsibility for invoicing. These activities will be undertaken by experienced staff, with the apprentice supporting the administration where appropriate.
Training:
Business Administrator Level 3 apprenticeship.
Functional Skills in English and maths if applicable.
1 day per week on and off the job training with Metro PM.
Minimum of 1 day per month training at Protocol Consultancy Services (training provider).
Training Outcome:
Possibility of full time employment
Career and further learning progression opportunities
Employer Description:Established in 2006 and with over 100 years’ combined experience in block and estate management, you can trust MetroPM to deliver a property management solution which is both honest and transparent, tailored for the specific needs of our clients and based on traditional values while using the latest technology.Working Hours :Monday to Friday, 9.00am to 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Time Management....Read more...
