Personal Care Assistant Jobs Found 133 Jobs, Page 6 of 6 Pages Sort by:
AAT Accounts Assistant Apprenticeship
Management of monthly clients. To provide these clients with a full range of accounts, VAT and taxation services. Prepare the annual accounts of limited and non-limited company status clients and input the data into Iris/CCH. Produce final draft accounts and tax computations for review. To assist with the personal tax department as and when required. To organise workload to ensure most efficient use of time. Plan and delegate work to ensure efficient production of accounts, and VAT returns. Ensure work is carried out in accordance with our systems. Dealing with correspondence. Ensure all deadline dates are monitored to avoid clients being fined or charged interest/penalties. To train, develop and manage those team members reporting to you to maximise their performance. To contribute to our continuous improvement of systems through own experience and also to participate in introducing new systems. To keep up to date with legislation and regulations. Training:Assistant Accountant Apprenticeship Level 3 - AAT This Level 3 programme builds on the foundations for entry level talent to support growth within an Accountancy and Finance function. Employees on this apprenticeship will ensure an Accountancy and Finance practice performs in the most effective way. It includes the AAT Level 3 Diploma in Accounting and provides the opportunity for them to support the business with essential skills and behaviours to drive results. You will learn how to prepare financial statements for Sole Traders and Partnerships, the importance of management accounting information, and how to prepare VAT returns. You’ll develop the technical skills to start, or progress, your career in accountancy and this will allow you to continue with your studies onto Level 4. To pass this level you will need to study the following four units: Financial Accounting; Preparing Financial Statements (FAPS). Management Accounting Techniques (MATS). Tax Processes for Business (TPFB). Business Awareness (BUAW). You will also be required to complete an End Point Assessment (EPA), which will include a synoptic assessment and discussion with supporting portfolio. Training will be provided by attending either face-to-face classroom based lessons or Live Online. An apprenticeship has to be relevant to the job you are undertaking and you must dedicate time to off the job training, as well as completing knowledge, skills and behaviours associated with your apprenticeship.Training Outcome:Support with ACCA or ACA studies after AAT, move to Semi senior to senior accountant managing a portfolio of clients. No limitation on future career within a top 50 firm of accountants..Employer Description:A large firm of Accountants in the North West of England. With 29 partners and over 250 employees around our 4 offices. As well as Audit, accounting and tax services for clients we offer specialist VAT, trusts and estates, R & D, tax advisory to our clients. We also have a wide range of client sectors and have specialists in Professional services, Medical, Sports and Entertaining, Manufacturing and Hotels and LeisureWorking Hours :37.5 hours per week - Monday to Friday. Times to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative ....Read more...
Business Admin Apprenticeship
Organise and maintain both electronic and paper filing systems to ensure all documents are easy to locate Manage incoming telephone calls, emails, and correspondence, responding when appropriate or forwarding to the right person Schedule meetings, manage diaries, and arrange travel and accommodation for team members or visitors Prepare and produce routine documents such as letters, reports, spreadsheets, and presentations using Microsoft Office or similar software Assist with data entry and updating customer or client records accurately in company databases Support the team with processing invoices, purchase orders, and expense claims following company procedures Help coordinate and support company events, meetings, or training sessions by booking venues and preparing materials Liaise with internal teams and external suppliers to ensure smooth communication and efficient workflow Maintain office supplies and equipment, placing orders and keeping stock levels under review Follow health and safety procedures and contribute to maintaining a safe and organised work environment Training:The apprentice’s training will take place both at work and through college days with ON Course South West. Most of the practical training and day-to-day learning will happen in the workplace, allowing the apprentice to gain valuable hands-on experience. Additionally, there will be regular college sessions held at ON Course South West, where the apprentice will develop their knowledge and complete coursework in a classroom environment. Training will typically occur on a set day at OCSW, with the remainder of the time spent working and applying skills on the job. This combination ensures a balanced approach to learning, blending practical work-based training with formal study. The college sessions take place at:ON Course South West, Coburg House, Mayflower Street, Plymouth, PL1 1QX.Training Outcome:After successfully completing the Business Administration Apprenticeship, apprentices will have developed a strong foundation of skills and knowledge that can open up various career opportunities. If there is a suitable role available within the business, we are happy to support the apprentice in applying for a permanent position. Alternatively, we are also committed to helping apprentices explore other career options and will provide support with job applications and interviews to help them secure a role that matches their skills and interests. Career progression routes could include roles such as Administrative Officer, Office Manager, Personal Assistant, or further study to specialise in areas like Human Resources, Marketing, or Business Management. This apprenticeship serves as an excellent stepping stone for anyone looking to build a successful career in business administration and related fields.Employer Description:ON Course South West is a well-established training provider dedicated to delivering high-quality apprenticeships and vocational training across the South West region. We specialise in supporting individuals to develop the skills and knowledge needed to succeed in their chosen careers, working closely with employers to provide tailored training solutions. Our experienced team is committed to guiding apprentices throughout their learning journey, combining practical workplace experience with structured college-based study. We pride ourselves on offering excellent support to both apprentices and employers, ensuring positive outcomes and long-term career progression.Working Hours :Monday - Friday 9am-5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience ....Read more...
Business Administrator Apprentice
You will be responsible for the providing administrative support and work as part of a small, dynamic team providing general station and team support. The position holder will be expected to exhibit a flexible working style at all times. On a day to day basis, the post holder will report into and take instruction from the Lead Staff Assistant and Airport Business Planning Manager. What you’ll do Provide a consistently high quality of administrative support Perform a range of administrative duties and be prepared to support the management and frontline team members on a day-to-day basis Engage with team members on matters relating to general employee issues Assist with orientation for new hires into the company, including Heathrow Airport references Communicate any organizational changes with various work groups Maintain an accurate employee car park log Greet external and internal visitors Make hotel/transportation arrangements for visiting AA personnel Create letters and emails in response to customers and employee questions Process invoices from business partners for payment Maintain an accurate personal filing system Order supplies as needed by administrative & operational teamsResponsible for receiving and distributing internal and external mail Take and publish minutes from meetings Adhere to and promote safe working practices all times Assist with any employee engagement events Carry out any other reasonable duties consistent with this posting Have a good telephone manner To comply with the AA Rules of Conduct Europe & Pacific and work within the context of all Company’s policies & procedures. To maintain a standard of dress code that is appropriate to the role and in accordance with the Company’s uniform/dress policy. To be aware of and sensitive to differences and work in a way consistent with the principles of equal opportunities and anti-discriminatory practice. To undertake any other duties which are consistent with the position. This job description is intended as a guide to the main responsibilities of the position and not an exhaustive list of duties and tasks. To work in any other AA location as and when necessary. Training:This apprenticeship will be for the Level 3 Business Administrator apprenticeship standard. As an apprentice you’ll:• have regular one to one sessions with a dedicated trainer either remotely or through visits to your workplace• learn and train for a specific job• get paid and receive holiday leave• get direct experience in a real job• study for at least 20% of your working hours• complete assessments during and at the end of your apprenticeship• be on a career path with lots of future potentialTraining Outcome:Permanent Employment for the duration of apprenticeship is for 15 months, may lead into a permanent position for the right candidate.Employer Description:American Airlines and American Eagle offer an average of nearly 6,700 flights per day to nearly 350 destinations in more than 50 countries. American has hubs in Charlotte, Chicago, Dallas/Fort Worth, Los Angeles, Miami, New York, Philadelphia, Phoenix, and Washington, D.C. American is a founding member of the oneworld® alliance, whose members serve more than 1,000 destinations with about 14,250 daily flights to over 150 countries. Feel Free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.Working Hours :Tuesday – Saturday (0800-1600).Skills: Communication skills,Attention to detail,Customer care skills,Administrative skills ....Read more...
Apprentice Library, Information & Archive Services Assistant (Apprentice LIAS Assistant)
As an apprentice Library, Information and Archive Services Assistant you will: ·Provide in-person support on the library floors, helping users navigate services and maintain a positive and inclusive study environment. · Guide users in using library services and collections, both print and digital, and signpost them to relevant services delivered by other teams and the wider University. · Confidently handle occasional challenges to ensure the space remains welcoming and conducive to learning. · Help users with IT-related queries, including accessing e-resources, the library catalogue and self-service kiosks. · Conduct checks on equipment and library study areas. · Develop an understanding of users' diverse information needs by supporting research activities and helping them access digital and physical resources. · Support the organisation and promotion of resources to ensure they are well-arranged, accessible, and widely used. · Assist with the care, documentation, and accessibility of library and archive collections. ·KEY ACCOUNTABILITIES-Team Specific: User Support and Engagement • Provide friendly, informed assistance to users across in-person and digital channels (e.g. library floors, email, phone, MS Teams). • Work on the library floors, providing in-person assistance, guidance, and support to users. • Proactively handle challenging situations to ensure an effective study environment. • Interpret user needs and signpost relevant resources, services, and support. • Encourage appropriate use of study spaces (silent, group, etc.) to promote a positive learning environment. • Handle routine user issues independently, escalating complex cases where needed. • Assist in delivering an inclusive and welcoming service that supports independent learning. • Collections and Information Services • Assist with the intake, organisation, care and promotion of library and archive collections (physical and digital). • Help update catalogue records, run reports, collate data and digitise materials as appropriate. • Support the description and documentation of collection items, including archive materials. • Promote collections via displays, exhibitions, and digital platforms to increase visibility and usage. • Help ensure safe, ethical, and sustainable handling, storage, and withdrawal of materials in line with policy. · Service Delivery and Collaboration • Maintain accurate service records and update internal systems promptly. • Work with colleagues in Library Services and across departments (e.g. Student & Academic Services, IT, Estates and Facilities management) to ensure a high quality, seamless service. • Participate in service evaluations and user research activities, using feedback to support continuous improvement. • Promote awareness of services, policies, and digital literacy support to enhance user understanding. • Contribute ideas for improving processes and engaging users with information resources. • Apprenticeship and Development • Engage fully in the Level 3 apprenticeship programme, including study, coaching, and monthly progress reviews. • Take personal responsibility for learning and development, remaining up to date with procedures and best practices. • Seek guidance and feedback to improve performance and build professional knowledgeTraining:You will spend one day each week on training (either Thursday or Friday). The training provider is Westminster Adult Education Service and the college you will be attending is located at: Westminster Adult Education Service219 Lisson GroveLondon NW8 8LW. For more information see: https://www.waes.ac.uk/about-us/why-study-at-waes/ You'll study to gain a Library, Information & Archive Services Apprenticeship - Level 3 qualification.Training Outcome:Once qualified, LIAS Apprentices can apply for library vacancies at the University of Greenwich or a range of other library, information and archive services in a University, public library, health or school library setting. Career pathways for LIAS Apprentices are described in more detail on the CILIP website at: https://www.cilip.org.uk/page/LISApprenticeshipEmployer Description:The University of Greenwich aims to be the top modern university in the UK by 2030, focusing on student success, inclusivity, impactful research, and sustainability. The main campus is in central Greenwich, with two other campuses at Medway in Kent and Avery Hill in SE London. With over 30,000 students, we are a vibrant place to work. For 2023, the University of Greenwich was ranked 60 out of 121 UK Universities according to Times Higher Education (THE).Working Hours :4 weekdays (Monday to Friday) with 5 hours 45 minutes work per day (23 hours total), plus 1 paid study day (7 hours). Working hours will be assigned according to service needs, and flexibility may occasionally be requiredSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience ....Read more...
Business Administrative Assistant Apprentice
Updating and maintaining the company database. Using suppliers’ systems to update customer information. Managing and running remote servicing software of customers alarm systems and mailing out customer reports. Handling Correspondence via post and e-mail. Interacting with customers and employees, answering phones, directing calls, and managing communication between different departments and management levels. Assisting with project planning, organisation, and execution. Building and maintaining positive relationships with customers and colleagues. Identifying and addressing issues related to office operations, communication, or other administrative tasks. Suggesting and implementing improvements to office procedures and workflows. Use of programs such as Word and Excel. Being flexible and willing to take on a variety of tasks as needed by the business. Essential Skills Computer Literacy & Tech Savvy. Confident use of software such as Microsoft Word and Excel. Ability to learn and use specialist systems (e.g., supplier platforms, remote alarm servicing software). Comfortable handling digital databases, spreadsheets, and customer communication tools. Strong typing, formatting, and data entry accuracy. Administrative & Organisational Skills. Excellent attention to detail when updating databases or preparing reports. Ability to handle correspondence (email/post) professionallyStrong time management to juggle tasks, deadlines, and ad hoc responsibilities. Capable of supporting project planning and execution. Communication & Interpersonal Skills. Clear, polite, and professional phone manner. Skilled at writing professional emails and letters. Confident when liaising with internal teams and external customers. Able to relay messages and coordinate across departments effectively. Customer Service Orientation. Friendly, patient, and helpful personality when interacting with customers. Proactive in resolving queries or escalating issues appropriately. Able to build and maintain rapport with both customers and colleagues. Problem-Solving & Initiative. Keen attention to spotting process inefficiencies and suggesting improvements. Ability to resolve common office and communication issues independently. Willing to take initiative and contribute to better workflows. Flexibility & Adaptability. Willing to handle a mix of routine and varied tasks, Comfortable working in a dynamic environment where priorities may shift. Ideal personal Qualities Friendly and approachable – someone who customers and colleagues feel comfortable speaking to. Tech-comfortable – not just "can use a computer" but actively enjoys digital tools. Reliable and trustworthy – respects confidentiality and follows through on tasks. Proactive – spots what needs doing and takes action without being told. Detail-oriented – notices errors, double-checks information, and keeps records accurate. Team player – happy to pitch in wherever needed and collaborate smoothly. Positive attitude – remains upbeat and solution-focused, even when things get busy. Training:Level 3 Business Administrator apprenticeship standard, including Functional Skills if required. There will be just one day college attendance required for an Induction/Initial Assessment Day. The course will then be delivered in the workplace only. Comprehensive training will be provided to ensure the apprentice is fully equipped to carry out all duties effectively. You don’t need much prior experience — just a great attitude and willingness to learn. We’ll provide all the training you need.Training Outcome:This apprenticeship is designed to be the first step into a long-term career in administration and business support. Once completed, there may be opportunities to move into a permanent Administrative Assistant position within the company, or to take on more responsibility in areas like customer service, office coordination, or operations support.Employer Description:On Call Group is a dynamic, people-focused security company based in Wolverhampton. We provide installation, monitoring, and maintenance of alarms, CCTV, and medical-alert services to more than 20,000 residential and business customers across the UK. Under the leadership of Michael Vry, Lee Hosking, and Mark Bennett, we’ve grown through 15 acquisitions while maintaining a strong culture of customer care and employee development. Our forward-looking ambition includes expanding regionally through further acquisitions, investing in staff training—including technical and customer service—and enhancing our services through modern technology integrations. It’s a great place to work because we genuinely invest in our people, celebrate real-life impact stories (like helping someone in a medical emergency within minutes), and maintain an open, supportive atmosphere.Working Hours :Monday to Friday 9:00am to 5:00pm, 30 minutes lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Computer Literate,Flexibility,Adaptability,Friendly,Approachable,Reliable,Trustworthy ....Read more...
Mgr/Engineering & Maint
JOB DESCRIPTION As our Manager of Engineering and Maintenance you are responsible to manage and coordinate the activities of mechanics, installers, and repairers by helping to install, maintain, and repair equipment, manage workers in maintenance, manage the parts replacement process, and manage the repair of industrial machinery, as well as both electrical and electronic equipment. The same passion that drove the Captain to spend his next few years creating the world's first rust-preventative paint still drives us today. When we see a problem, we work diligently until we've perfected a solution, which has led to some of the most cutting edge, durable and innovative products in the industry. Our creative and talented team of over 2000 people across every corner of the world, help us remain the global leader in protective paints and coatings for both home and industry. Responsibilities/Expectations: Responsible for all aspects of management for the department including safety/health/environmental, quality, cost, and culture Ensure smooth operation of all equipment, machinery, and systems within the plant Support plant metric attainment and goal achievement through effective management of Maintenance/Engineering department: process engineering, maintenance mechanics, maintenance planning/scheduling, and maintenance storeroom groups in the department Direct reports include a maintenance supervisor, a night shift assistant supervisor, a maintenance planner/scheduler/storeroom supervisor, 2 Filling process engineers, and 2 milling process engineers Indirect reports include storeroom associate, buyer, and 20 mechanics In coordination with EHS Manager lead plant PSM compliance Lead capex planning and budgeting for the plant Small capex project management - on-time, on-budget, and achieve project results Interface with corporate engineering to facilitate completion of large capex projects Full participation in plant continuous improvement tier meetings Communicate with other departments in the plant on maintenance planning Oversight of facility maintenance and contracts supporting the site Lead training and career development of all department associates Keep abreast of industry trends and best practices in maintenance and engineering Comply with all regulatory requirements federal, state, and local QUALIFICATIONS: KNOWLEDGE Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. Mechanical - Knowledge of machines and tools, including their designs, uses, repair, and maintenance. Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods. Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits. Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. Skills Coordination - Adjusting actions in relation to others' actions. Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Management of Personnel Resources - Motivating, developing, and directing people as they work, identifying the best people for the job. Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. Instructing - Teaching others how to do something. Negotiation - Bringing others together and trying to reconcile differences. Time Management - Managing one's own time and the time of others. Operations Analysis - Analyzing needs and product requirements to create a design. Quality Control Analysis - Conducting tests and inspections of products, services, or processes to evaluate quality or performance. Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one. From big benefits to small, we take care of our associates! After 30 days of employment, you will be eligible for a benefits package that includes medical, dental, life, disability and business travel insurance, flexible spending accounts, EAP, stock purchases and vacation/sick days/parental leave. We also offer a 401(k) plan after three months of employment. Associates are vested in the RPM Pension plan after completing five years of service. Rust-Oleum offers 9.5 paid holidays and two floating holidays per year. You are also eligible to earn three weeks of vacation on an annualized basis. Rust-Oleum is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected class.Apply for this ad Online! ....Read more...
Accounts Assistant apprentice
Financial Administrative Services Working as part of a team responsible for providing generalist financial administration support to all departments within BCUSU To check and accurately process purchase, sales and remittance paperwork including the posting of these items onto the computerised accounts system and prepare any associated statements or reports To accurately process payments to suppliers and contractors To be responsible for credit control ensuring all monies are received within given time periods and are recorded accurately, referring non-payers to the relevant departmental manager and Finance & People Manager in line with procedure To reconcile orders with invoices, following up anomalies with budget holders and suppliers Supporting the Member Services Team to ensure accuracy of financial systems used in the everyday processing of information within the commercial Monitoring of Financial Procedures: To ensure budget holders/users of financial systems are following procedures laid out in the financial bylaws and financial regulations, where anomalies or queries are identified approach the budget holder/user to solve or satisfy the query. Where queries are more involved or where non-conformity of financial procedures has been identified escalate the issue to the Finance & People Manager Working with and regularly reporting to the Finance & People Manager to ensure that all financial processes across the organisation are being progressed within a timely manner and to meet month end deadlines Analysis of Data to Support Budget Holders & Others: To liaise with Budget Holders regarding discrepancies and queries in relation to their budgets Providing information either in the form of a spreadsheet or report as requested by the Budget Holder Provide analysis as requested by the Union’s Auditors during year end process General Duties: Uphold and demonstrate the values and expected staff behaviours of BCUSU in working towards achieving the BCUSU vision Committed to working as part of a team, and in collaboration with the wider BCUSU staff team, to support the delivery of BCUSU Strategy 2024+ Ensure compliance with all BCUSU policies and procedures, including but not limited to health & safety, GDPR, financial and HR Complete all mandatory training and any other training and supervision sessions identified as beneficial to the job role or post holder when required Promote the BCUSU equality, diversity & inclusion, wellbeing and sustainability agendas, embedding principles within all relevant aspects of the role to ensure BCUSU’s aspirations to be socially responsible and supportive Make decisions within the defined level of responsibility Effectively communicate with university staff, students and relevant external stakeholders Undertake other duties that may be assigned by the employer, as might reasonably be expected within the grade of the post Training: Accounts or Finance Assistant Level 2 Apprenticeship Standard Training Outcome: While a full-time position with the company after completing the apprenticeship isn’t guaranteed, you’ll gain a broad set of transferable skills and valuable experience within a supportive team environment This will place you in a strong position to pursue further career opportunities, either within the company or elsewhere in the industry Employer Description:Birmingham City Students’ Union (BCUSU) is your student-led union—here from day one to enrich every part of university experience. As an independent charity working alongside Birmingham City University (BCU), we exist to advocate for all students and enhance your academic, social, and personal journey. BCUSU is an equal opportunity employer that is committed to diversity and inclusion in the workplace.Working Hours :Total hours per week will be 35 including training at college. Agile Working Policy: Flexi-time allows employees to set their own start and finish times, with line manager approval, provided they work core hours 11am–2pm and meet business needs.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience ....Read more...
Executive Assistant to CEO
This is a full-time, high-impact role at Xi Engineering, designed to remove friction from the CEO's day and amplify their effectiveness across strategic, operational, and cultural domains. You'll act as the central point of clarity around the CEO - filtering noise from all communication channels (email, LinkedIn, calls, messages) and structuring it into a clear, targeted, and prioritised to-do list. You'll ensure the CEO's diary flows with intention - with time for transitions, preparation, and delivery - not just crammed with back-to-back meetings. The CEO is a fast-paced, ideas-driven, and predominantly verbal communicator. You won't get neatly written task lists - instead, you'll join live conversations, listen carefully, and capture actions with speed and clarity. You'll help ensure every meeting has a purpose, every day has focus, and nothing important slips between the cracks. You'll take ownership of their communications coordination and executive rhythm - ensuring that energy is focused where it delivers the most value: face-to-face with clients and the team, solving problems and driving growth. While your primary focus is the CEO, you'll also support the board and exec team when capacity allows. You'll be a key link across the company - someone who thrives on variety, adapts quickly, and enjoys enabling others to perform at their best. And no, there will never be a dull day. Priority Support to CEO (core focus) You'll be the force multiplier for the CEO - making sure energy is spent on what matters and friction is removed before it slows things down. Run and gatekeep the CEO's diary with strategic intent - protect time for real thinking, face-to-face problem solving, and leadership moments. Build in transitions and prep windows so every meeting starts sharp and ends with clarity. Ensuring the CEO gets lunches and breaks will be key, too. Coordinate all incoming comms - across email, LinkedIn, Slack, WhatsApp, and beyond. Filter noise, escalate only what matters, and ensure nothing important gets lost. Act as a buffer, not a blocker. Support outbound comms as needed - follow-ups, scheduling replies, and occasional LinkedIn or internal updates. You'll help ensure communication is not just reactive, but proactive when needed. Track and structure actions from verbal conversations - you'll often be the only one writing things down. Turn fast dialogue into clear, prioritised tasks and follow-ups. Keep the CEO focused on the right things - maintain a live, dynamic to-do list prioritised by impact, not volume. Flag bottlenecks. Handle (or delegate) distractions. Anticipate and track medium-term tasks - don't let things pile up or go last-minute. Set reminders, prep windows, and gently nudge progress so deadlines don't sneak up. Prepare daily briefings and support transitions between meetings - summarise who's in the room, why it matters, and what decisions need made. Bring pace and purpose to every session. Coordinate all logistics - book travel, accommodation, events, and manage occasional personal admin with the same care and precision. Maintain visibility in HubSpot and Monday.com - log meetings, update CRM, track project actions, and flag any team blockers. Executive Operations You'll keep everything flowing smoothly behind the scenes - reducing admin drag and making sure the CEO's tools, systems, and support functions are aligned and frictionless. Prepare best-in-class briefings - verbal updates, bullet-point preps, slides, or formal decks depending on context. Whether it's a partner call or a pitch meeting, you'll help the CEO walk in ready. Submit and track expense claims through Webexpenses - no chasing receipts or missed deadlines. Stay on top of it without being asked. Update and maintain CRM records in HubSpot - log contacts, notes, and meeting follow-ups in real time. Keep the pipeline warm, visible, and structured. Keep Monday.com project boards accurate - help track progress across critical workstreams. Surface delays early and chase down blockers. Coordinate IT support for the CEO and exec team - raise tickets, follow up, and ensure issues are resolved quickly without interrupting flow. Support internal documentation workflows - maintain clarity and structure across shared folders, internal policies, and quality management content. Keep files findable, not buried. Track background tasks and repeating processes - whether it's performance reviews, policy updates, or internal audits - stay aware of what's coming and keep the wheels turning. Board and Team Coordination When capacity allows, you'll help the CEO stay tightly linked with the board and wider team - enabling alignment, trust, and rhythm across leadership. Schedule and prepare board and exec meetings - coordinate diaries, prep agendas, ensure actions are followed up, and avoid last-minute scrambles. Distribute meeting materials and minutes professionally and promptly - no chasing, no clutter. Keep everyone informed with clarity and consistency. Support internal leadership comms - help structure and send out all-hands updates, milestone announcements, or sensitive internal news. Liaise with key external contacts - including legal, HR, and finance advisors - for scheduling, follow-ups, or shared actions. Collaborate with the wider team - align calendars, share key files, and help smooth cross-team coordination where needed. Offer light-touch support to board members - only when there's bandwidth, and never at the expense of core CEO focus. You'll be a subtle but important cultural bridge - someone who keeps people in sync, supports alignment without overstepping, and strengthens internal cohesion. Tools you'll use You'll need to be confident, fast, and curious with digital tools. You'll be expected to keep things moving using the platforms the CEO already lives in. Outlook (365) - Calendar management, meeting invites, and daily rhythm building HubSpot - Logging contacts, meeting notes, and maintaining a clean, visible pipeline Monday.com - Tracking team actions, project status, and nudging stalled tasks Webexpenses - Submitting and tracking expenses - no lost receipts, no delays Slack / Teams - Daily internal communications and quick coordination Microsoft Office / Google Workspace - Drafting briefs, preparing slides, cleaning up docs and minutes LinkedIn - Monitoring CEO's presence and activity; occasional post support The team around you will also be an essential resource for you. Don't worry, you won't be left to figure everything out alone! The Xi team is a great support, with gratitude for each other's help being something we practice each day. Candidate Profile You're not just an assistant - you're a partner who thrives on clarity, momentum, and getting things done. You'll need to move fast, listen hard, step in before things drop, and proactively ask for help when you need it. Skill/Quality Executive support experience (CEO/board level/management) - Essential Comfort with a verbal, fast-thinking communicator - extract actions live - Essential High trust, emotional intelligence, and discretion - Essential Strong time and priority management - not just busywork, but impact - Essential Can juggle many moving parts without panic or loss of detail - Essential Proactive communicato ....Read more...