Duties & Responsibilities
Creating new tenders and contracts on Job gen (soon to be obsolete) CRM & Easybop
Once an opportunity has been quoted, update Job gen, CRM & Easybop with scope, value and status changes
Entering new contract awards into COINS
Creating job paperwork packs, when project complete to compliance check paperwork ready for data entry
Scanning and saving all paperwork in a timely manner to the correct folders
Raise waste notes
Royal mail scanned paperwork to be sent to client within 5 days of completion
When project is complete check that all air monitoring has been received, where missing chase analyst for copies ASAP
Data entry into Multibase: exposures, personal monitoring for South & Midlands Offices
Data entry ‘other’: Smart waste (carbon footprint), mask check sheet, TBTs & HAVs
Take minutes and distribute for operations and supervisor meetings
Book parking, accommodation and other travel requirements
Create and submit expense claims for MD, and reconcile receipts for company cards monthly
Once credit cards have been reconciled for the month, check against the credit card tracker to ensure that all costs have been accounted for (DF expenses/ MasterCard/ Amex, Amazon account)
Reception and telephone duties
Ordering office stationery and consumables and input into COINS (stationery)
Holiday cover for contract coordinator role
Assure360 role to be further defined, it will encompass all of the above in a slightly different format
Personal Attributes
Organisational Skills
Attention to Detail
Communication Skills
Time Management
Reliability and Punctuality
Initiative
Professionalism
Knowledge
GCSEs (or equivalent) in English and maths
Experience with Microsoft Office (Word, Excel, Outlook)
Some previous admin, customer service, or office experience
Qualifications
A full UK Driving Licence is required due to the location of the office
Training Outcome:The completion of a Level 3 Business Administrator apprenticeship qualification is equivalent to 2 A Levels.
There will be additional learning opportunities after completion, such as an L4 apprenticeship, other training courses to upskill, or progress to a senior role within the wider company etc. Employer Description:Keltbray is a UK leading specialist engineering contractor, which offers engineering, construction, demolition, decommissioning, remediation, environmental services and reinforced concrete frame solutions. We are a key player in developing and maintaining Britain’s built environment and major civil engineering, operating in highly regulated climates and transforming sites across the UK.
Our purpose is to redefine the way sustainable development is delivered. Based on our collective experience, we collaborate at the earliest stage to design and self-deliver innovative customer solutions across technically demanding built environment and infrastructure sectors. Working in partnership with our stakeholders, we are actively contributing to economic growth, social advancement and environmental protection.
Diversity & Inclusion
We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm.Working Hours :Monday to Friday, 8.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Initiative,Time Management,Reliability and Punctuality,Professionalism....Read more...
The duties and responsibilities to be undertaken may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the manager, dependent on current and evolving workloads and staffing levels:
Duties of the post:
Covering reception, meeting, and greeting patients
Taking telephone queries and booking of appointments
Working in the admin office within the staff team on a rotation basis, under the guidance of the Reception Manager
Logging a variety of information into patient records using a purpose-built clinical system
Provide a confidential, efficient, timely and accurate administration service
Using Excel and Word to perform specific tasks set by the Operations Manager
Scanning incoming correspondence into patients’ electronic records via the clinical system
Providing general administrative support such as filing, photocopying, and general letters and any other duties appropriate to the role
Sorting incoming post
Working in the reception office within the staff team on a rotation basis, under the guidance of the Reception Manager
Logging patient arrivals, booking appointments, and utilising the full range of services provided with the electronic appointments system (training will be provided)
Dealing with patients face-to-face in a professional manner.
Calling patients with reminders/results etc.
Contacting patients by e-mail/letter with reminders/results
This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the Management Team which are relevant to your role within the company to meet the overall business needs. The role will evolve as time and duties progress
This will be based over two sites, The Boulevard Practice and Horne Street Surgery.Training:Level 3 Business Administrator apprenticeship standard, which includes:
Level 2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)
You will also develop the skills, knowledge and behaviours required to work within an office environment
This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills. You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.
Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio. Training Outcome:Great prospects for progression to a full-time position for the right candidate upon completion.Employer Description:"The purpose of The Boulevard Medical Practice is to offer care, support and advice to all patients to enable them to maximise their quality of life." The doctors and staff at The Boulevard Medical practice Halifax are proud to offer the highest standard of patient-centred healthcare. We run many clinics for the management of chronic diseases such as asthma and diabetes and offer a wide variety of other medical services including antenatal and postnatal care, minor surgery, childhood vaccinations and well-person check-ups. New patients who live in our catchment area are more than welcome to join us! In addition to everything you need to know about the practice you will also find a wealth of health-related information in the menu on the right-hand side. Please have a look around and do send us some feedback if you like. The practice has access for the disabled with all consulting and treatment rooms on two floors along with a patient lift and disabled toilets. We also have wheelchairs in the surgery for patients to borrow whilst attending to help them get to / from the car park and around the building. Please ask at reception if you would like to use one.Working Hours :Monday - Friday, either 07:45am - 1:45pm or 12:30pm - 18:30pm on a 2-week rotation. 1 day study (if taking a lunch break day will be extended by 30-minutes)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative,Non judgemental,Patience,Good attendance record,Enthusiasm....Read more...
Onboarding:
To administer the background screening process and to liaise with new joiners regarding the onboarding process, progress and agreed start dates
To ensure IT equipment is set up and ready for the new joiner’s first day
To add new joiners to all people team systems
To carry out new joiner inductions
Offboarding:
To process leavers, including drafting resignation acknowledgement and leaver letters
To administer the exit interview process on the people team system
Employee Relations:
To administer and monitor the probation process
To draft variation to terms and conditions of employment letters, for example salary, job title or team change
To be the first line of response for people team queries, escalating to team members as required
Systems and Management Information:
To be responsible for the people team inbox, escalating emails to team members as required
To be an administrator of the people team system and provide support and training to employees on using the system
To maintain the employee folders on the people team shared drive; ensuring they are kept up to date
Recruitment and selection:
To support hiring managers by posting job adverts to Downing’s LinkedIn page and website, and collating responses
To provide administrative support to the candidate testing process
To support work experience and intern onboarding processes
Talent Development:
To manage incoming training requests from employees; ensuring approvals are in place before training is booked
To keep the learning and development tracker UpToDate
To book sessions and facilities for group training sessions
General:
To support the wider people team in project work
To act as an ambassador for Downing’s values, and to always behave in a respectful and professional manner
Training:As a HR Support Apprentice with BPP, you will complete the HR Support Level 3 Advanced Apprenticeship, which is aligned with the Chartered Institute of Personnel and Development (CIPD). Upon completion you will be awarded the CIPD Foundation Certificate, and you will be able to apply for Membership of CIPD.
The apprenticeship will be delivered through a blend of live online learning, pre-recorded lectures, and face to face inductions and masterclasses.Training Outcome:The Downing People Team is a small team, which means we work very closely together and share knowledge. The People Operations Assistant will be a key member of the team and will be exposed to the full lifecycle of the HR agenda. This is a great opportunity to become a well-rounded HR professional. Further opportunities within Downing will be dependent upon team structure and available roles at the relevant time. The opportunity to study for the Level 5 apprentice will be considered.Employer Description:Downing is dedicated to delivering investments that matter – for our economy, our health, our society, our local communities and our environment.
For over 35 years, our highly experienced team and our entrepreneurial spirit has driven us to seek out long-term and unique opportunities that solve challenges faced by investors, companies and society.
From our headquarters in the City of London, and from offices in Cardiff, Glasgow, Helsinki and Stockholm, we structure and manage innovative investments that meet specific investor needs and look to the future with conviction. Our 200-plus employees drive our vision of long-term value creation, which we achieve by being bold, straightforward and ambitious.
Guided by these principles we have a broad range of investment opportunities. Our private market offerings include renewable energy infrastructure, private equity and private credit. In public markets, we have a boutique of specialist fund managers that provide a distinctive suite of investment mandates.
As a certified B Corp, we take our responsibilities, to our investors, our stakeholders and society, seriously. We invest for return while always considering our impact on the world.
Diversity is important to us, and we see the benefits that having a team with a range of backgrounds and perspectives can bring. We are bold and ambitious, straightforward and we support each other. These core values are vital to everything we do – from the businesses we invest in, to the people we hire.Working Hours :Monday to Friday.
Shifts to be confirmed.Skills: Communication skills,Attention to detail,Organisation skills,Team working,Initiative,Proficient in Word and Excel,Experience in customer service,Flexibility,Process Orientated....Read more...
