This is a two year fixed term contract based in central Oxford and there will be a requirement to work from either of our department sites (Rewley House, Wellington Square and Ewert House, Summertown). We work as a hybrid team with a requirement to work in the office for at least 2 days per week but the rest may be worked from home.
You will provide a professional, high-quality customer-focused service. The HR Office deals with a high volume of activity, and you will have to be adaptable, organised, a good communicator and a team player.
The HR Apprentice will provide essential support to the OUDCE HR team
Act as first point of contact for enquiries from employees, casual workers, line managers and the general public by telephone, email and face to face, answering straightforward questions or redirecting as appropriate
Learn how to manage the HR inboxes, dealing with appropriate queries or directing emails to the HR Manager
Learn how to use the University’s HR system, PeopleXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets
Learn how to use the Department’s casual worker system to enter confidential, personal data, and assist with data entry into internal spreadsheets
Accurately maintain all confidential electronic and paper-based personnel files
With support, prepare a wide range of written communications including; contracts, letters and wider communications. This could include drafting and updating information on the HR pages of the website, and helping to prepare training material. Edit job advertisements and job descriptions to ensure that they comply with University guidance and best practice
Learn about casual worker and employee recruitment processes, assisting with the administration of recruitment exercises which will include; placing advertisements, generating letters to applicants and preparing short listing packs
Assist with maintaining personnel files, ensuring accurate records are kept, that they are complete and up-to-date and in line with GDPR practices
Develop skills and understanding that contribute to the development and continuous improvement of HR activities
Assist with the delivery of projects across the HR team; working with different team members on a varied array of projects, liaising with colleagues across the department to gather information and support successful delivery. This includes the roll out of a new IT system to pay casual workers from Summer 2025 onwards
Book meeting rooms and make administrative arrangements in support of HR team activities
Learn how to manage the recording and tracking of sickness absence and annual leave using Team Seer. Act as first point of contact for associated queries
Gather information for visa applications where necessary
Assist with the compilation of data for HESA returns, HR Data returns and run ad hoc reports from the HR database when required
Learn how to monitor end of probationary periods and visa expiry dates and highlight any issues to the HR Manager
Run monthly staff in post and other People XD HR Reports
Manage HR data quality
This list is not exhaustive, and you may be required to carry out additional tasks that fall within your competency as directed by the Tutor Liaison Officer and HR Manager. Undertake other duties in the department from time to time as determined commensurate with the grade and responsibilities of this post, and any other reasonable request. Training:Level 3 HR Support Apprenticeship Standard:
Duration:
13 months practical training period, plus 6 months for End Point Assessment
Delivery model:
Work-based training with your employer
Day release during term time (approximately 1 day a week for 1 year at college - Abingdon or Witney Campus)
Level 2 Functional Skills in maths and English (7 days at college for each, if required)
Off the job training will count for at least 6 hours a week of an apprentice’s time at work
Qualifications included:
Level 2 Functional Skills in English and maths (if required)
CIPD Level 3 Foundation Certificate in People Practice
Level 3 HR Support Apprenticeship
End Point Assessment:
Consultative project
Professional discussion
Training Outcome:
Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career
Employer Description:We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles.
Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region.
We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.Working Hours :Monday - Friday, 9.00am - 5.00pm.
A 19 month apprenticeship within a 2 year fixed term employment contract.Skills: Communication skills,Attention to detail,Customer care skills,Initiative,MS Excel, Outlook and Word,Supportive team member,Interest in working in HR....Read more...
The successful candidate will be a part of a small but passionate team, working in the Business Support Team at Equal Lives. Our mission is to remove disabling barriers and empower disabled people to live independent lives full of choice and control.
Our Business Support team encompasses all of the central functions that enable our services to support local disabled people as much as possible. We’re responsible for HR, marketing, fundraising and strategic direction.
Duties of the role include:
Keep HR software up to date ensuring documentation is appropriately stored and reviewed
Support the management team with minutes in HR related meetings
Provide consistent documentation templates and letters for staff relating to HR matters
Support managers with HR queries
Advertise, shortlist, interview and prepare induction timetables for recruitment
Work closely with the Business Support Team to ensure policies and procedures are being followed, and new P&P are created when required
Review P&P on a regular basis and make recommendations for managers on suggested changes
Create training guides for use during induction, working closely with the Business Support Officer
Provide basic HR advice and guidance to the management team in line with best practice
Work closely with the Business Manager to ensure the management team’s strategic plans can be implemented with minimal HR issues
Any other reasonable tasks as required by the organisation
Training:
The apprentice will be working towards the HR Support Level 3 Apprenticeship Standard
This apprenticeship is supported by the CIPD Level 3 Foundation Certificate in People Practice
Monthly classroom attendance at Colchester Institute (Colchester Campus)
Training Outcome:We will aim to make the HR Assistant position a permanent position after the apprenticeship, however there will often be other opportunities within the organisation for progression.Employer Description:We are Equal Lives. A disability rights organisation based in Norfolk and Suffolk. We exist to support people of any age who face disabling barriers and we are dedicated to making their voices heard. We are a user led organisation (ULO), meaning we are led by people who access care and support services themselves - with a strong majority of our board identifying as disabled.Working Hours :Monday to Friday, 8:30am - 4:30pm, with a 30 minute lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Non judgemental,Patience,Passion for learning,Wants to make a difference....Read more...
Duties include but not limited to:
Support the recruitment process including the creation of Job specifications, advertising, creating interview packs for SLT and chasing all required documentation including DBS checks, proof of qualifications etc and sending out new contracts
Managing all the HR personnel files in line with GDPR, including processing new starters and leavers
Updating and maintaining training records including safeguarding
Accurately maintain all absence and sickness records, including on SIMS and absence calendar
Support the HR department in the updating and distribution of policies in line with employment law updates
Training:
Level 3 HR Support Apprenticeship standard
All training/learning will be delivered within the workplace, there is no need for the successful applicant to attend college. You will be allocated 6 hours per working week to complete any assessor meetings, coursework, workbooks, training etc.Training Outcome:
Potential progression opportunities available upon successful completion
Employer Description:Welcome to the Children of Success Schools Trust a partnership of The Willows Primary School and Haveley Hey Community School working together in Wythenshawe to enhance the lives of our children. As a multi-academy trust our schools are stronger together with opportunities to work in partnership to support children and families to deliver a better education.
The academy is supported by Manchester Grammar School as a strong educational partner and has growing links with Manchester Enterprise Academy. It works closely with Place2be, a charity whose focus is on therapeutic and emotional support in schools. It is a founder member of the Manchester Schools Alliance.
With a strong Board of Trustees the trust has achieved an efficient transition to academy status for the two schools and has sown the seeds of wider development through the purchase of a community building next to Haveley Hey School now known as The Bridge. With the support of Manchester City Council the Trust has opened a two year old provision at The Bridge which is flourishing and preparing disadvantaged children for school.
Significant change in the senior management team has been delivered following the retirement of the Executive Head in 2014, with the recruitment of a Head of School for each school and a Finance Director and Operations Manager. Together the Board and executive team are driving the Trust to improve outcomes for children in an area of deprivation and high levels of need with the support of our community.Working Hours :Monday to Friday
Shifts to be confirmedSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience,Flexible....Read more...
Daily tasks include:
Contacting Training Providers and suppliers to check course results.
Notifying candidates and clients of course results and supplying alternative dates.
Booking CITB Health and Safety Touchscreen Tests and provide booking details.
Booking CPCS Renewal Tests and provide booking details.
Scanning and logging cards and certificates.
Responding to email and telephone enquiries.
Building and maintaining positive relationships with customers.
General Administration duties.
Why work with Dynamic Training & Assessments?
Salary: £6.40 per hour, 30 hours per weekHours: Monday to Friday 9am to 4pm.Location: Beacon Hill Office Park, Cafferata Way, Newark NG24 2TNQualification: Business Admin Level 3 takes approximately 18 months.Benefits: Free parking, company pension & canteen on site.Training:How does the Qualification work?
Working towards your Business Admin Level 3 Qualification you’ll attend 1-2-1 meetings via MS Teams every month to learn about the modules discuss your progress with your tutor. You’ll spend a minimum of 6 hours per week on apprenticeship work; this includes assignments, research, and training within your role. All apprenticeship work is completed in the workplace during your working hours.Training Outcome:Business analyst.Business or research development manager.HR manager.Careers adviser.Project manager.Office manager.Employer Description:Dynamic Training and Assessments are a Training Provider that offers a wide range of construction training and qualifications across the industry.
You will be joining a small, friendly, and supportive team that have numerous years of experience within the construction training industry. This is an amazing opportunity to gain experience in the business world, whilst developing your knowledge and skills.Working Hours :Salary: £6.40 per hour, 30 hours per week
Hours: Monday to Friday 9am to 4pm.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Administrative skills,Team working....Read more...
Act as a first point of contact for current and prospective tenants, providing exceptional customer service
Assist in onboarding new tenants, ensuring they have a smooth transition into our facilities
Respond to tenant inquiries and support needs in a timely and professional manner, escalating issues as necessary
Assist with maintaining tenant records, contracts, and contact information to ensure data accuracy
Support invoicing, billing, and payment tracking processes, collaborating with the finance team as needed
Help manage bookings for meeting rooms and shared spaces, coordinating schedules and ensuring room readiness
Liaise directly with tenants to quote for office cleaning services, produce cleaning contracts for tenants’ signature and liaise with cleaning supervisor to schedule new office cleans
Liaise with tenants giving them notice of planned and scheduled work in a timely manner
Assist with organising events, workshops, and networking opportunities for tenants and the wider community
Support the promotion of available spaces, helping attract new tenants and strengthen our community impact
Training:
You will receive specific on-the-job training from the employer in your workplace at Millfields
Off-the-job training will be delivered using weekly classroom sessions delivered at Achievement Training city centres location or you will be work-based and will be given time in the working week to study towards the theory element of the programme
Training Outcome:An apprenticeship in business and administration can lead to a range of careers, including:
Business or Research Development Manager
HR Manager
Careers Adviser
Project Manager
Office Manager
CEO
Employer Description:The Millfields Trust was established in 1999 and is a trading Social Enterprise set up to help regenerate the Stonehouse neighbourhood in Plymouth. Our mission is to create life changing employment opportunities for the residents in the heart of Stonehouse and rejuvenate Union Street as a civic spine, restoring the historic link between the City and Devonport.Working Hours :Monday to Thursday 08:30-16:30 and Friday 08:30-16:00.Skills: Communication skills,Organisation skills,Customer care skills,Team working,Adaptable,Proactive,Interest in Community....Read more...
Reviewing warehouse and distribution contact charges to understand pricing structures
Verifying invoices of historical charges, and comparing actual costs to contract costs
Maintaining a log of all charges and identifying and analysing any discrepancies
Assist with the processing of purchase invoices, cashbook/bank journals and expenses claims through to final payment stage.
Prepare and process internal recharge journals for the support from the finance team
Assist with the routine month end processes including bank and petty cash reconciliations, charge card processing and VAT returns.
Assist with various payroll related tasks
Assisting with cost recovery claim documentation
Preparing and posting cost recovery invoice
Assisting the finance team with ad hoc reconciliations in the Financial Accounts function
Training:Assistant Accountant Level 3 Apprenticeship Standard:
For the assistant accountant, the qualification required is:
AAT Advanced Diploma in Accounting
AAT Level 3 Diploma in Accounting
Training Outcome:
Hopefully continue to work with Kingsland upon successful completion of apprenticeship
Will review closer to the time with Line Manager and HR
Employer Description:An employee-owned drinks specialist providing innovative solutions to the UK trade and beyond.Working Hours :Monday - Friday, 08:30 - 16:45 (45 minute lunchbreak)Skills: IT skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Logical,Team working....Read more...
Provide recruitment support across 18 schools in Leicester, Leicestershire & Rutland from placing adverts to supporting with essential vetting checks.
Coordinating training & development such as our Trust Induction, ensuring that everyone completes the training and feedback trends are captured.
Providing day to day support to our wonderful team of People Administrators from helping to oversee the People Team email inbox to generalist HR support.
Training:Training will be delivered remotely through a combination of a blended learning approach to include:
'Live' and pre-recorded webinars
1:1 tutorials
1:1 drop in sessions
Self-directed study
Research and assignments
Observations
Guest speakers
Training Outcome:
People Administrator
Recruitment Coordinator
Office Manager
Employer Description:Formed in 2012, Discovery, is a well established and respected partnership of 13 primary schools and 2 SEND schools in Leicestershire. Our schools share a fundamental belief in the power of partnership and collaboration in improving the opportunities and outcomes for pupils and staff alike.
Within Discovery, all schools, leaders and pupils are encouraged to share their expertise and knowledge to help everyone reach their full potential, this is accomplished through collaborative learning and the removal of barriers to support everyone to achieve.Working Hours :Monday – Friday, 8am – 4pm with a 30 minute unpaid lunch
Hybrid – 2 days a week minimum at head office – NSPCC Training Centre, 3 Gilmour Close, Beaumont Leys, Leicester, LE4 1EZSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working....Read more...
Credit Control, i.e.: sending statements to customers, chasing payments
Providing general administrative support to the Finance and HR Manager, Administration and Sales Team
Overseeing the day-to-day Administration functions, i.e.: answering incoming calls, filing, inputting purchase invoices, creating sales invoices, planning the delivery of outgoing goods and booking in deliveries of components
Meeting and greeting visitors
Ad hoc administrative duties
Arranging Transport of outgoing finished goods
Maintaining Spreadsheets
Training:
A 12 week block of one day a week at Warrington & Vale Royal College as well as work assigned on OneFile throughout the apprenticeship
Training Outcome:
Werit UK Ltd is looking for an Apprentice that they can support and develop to gain a permanent role within the company
Employer Description:WERIT Kunststoffwerke with its headquarters in Germany stands for over 65 years of know-how in the area of innovative, durable, and recyclable plastic products. The company employs over 600 employees at 9 locations across Europe. At WERIT UK’s production site in Manchester we produce, assemble and sell WERIT’s range of IBCs, canisters, plastic pallets and industrial tanks. Werit is committed to develop its employees to maximise their potential.
This is a very exciting time to join the Werit Team as we are currently expanding!Working Hours :Monday - Thursday
08:30- 17:00
Friday
08:30- 16:00
30 minutes unpaid lunch breakSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Willing to learn,Self-motivated,Good telephone manner,Computer literate,Ability to prioritise workload....Read more...
Hands on training and assistance will be given to all aspects of key responsibilities
Escalating IT issues to the IT team/Manager where necessary.
Responsible for assisting the IT team regarding backups and resolving any failures company wide
Diagnosing and resolving technical issues
Undertaking approved small and medium-sized IT projects as instructed
Providing desktop and server support
Supporting and maintaining MS Server/Desktops and Google Apps
Setting up and configuring new laptops and desktops
Installing authorized software to laptops and desktops
Antivirus installation to all desktops with added encryption software to laptops
Fault finding to laptops, desktops and servers
Completing internal user moves including phones and tablets
Patching of network devices and VOIP phones
Setting up and configuring new core servers (as per IT team instructions)
Google Apps mailbox maintenance including archiving mailboxes
Setting up new users and disabling expired accounts in accordance with HR requirements
Providing support for MAC PC’s
Maintaining the company VOIP phone system and Mobile phones
Additional responsibilities as requested by IT Support Manager
Training:
The Apprenticeship will last around 15 months plus a three month EPA (End Point Assessment). 20% of your time will be spent working towards your Level 3 IT Solutions Technician Apprenticeship Standard qualification and the other 80% will be spent developing skills and knowledge whilst performing the role
The next available cohort to start the apprenticeship is March 2025 but potentially will be brought forward subject to demand. This will give you the opportunity to gain experience and knowledge on the job before starting your course
Training Outcome:
It is expected that once you successfully pass the apprenticeship that you will be offered a permanent contract as a I.T Support if you've proven yourself as the right candidate
Employer Description:We are a leading independent reprographics company and are proud to hold a Royal Warrant for services to the Royal Household. We provide fast and reliable print solutions, as we run every stage of the process: from concept and graphic design through to high-resolution digital printing, bespoke finishing and delivery using our own couriers.
At Hobs Repro we invest heavily in both or teams and our equipment, as we strive for the best service quality.Working Hours :Monday - Friday, 9.00am - 5.30pm, breaks tbc.Skills: Communication skills,IT skills,Attention to detail,Organisation skills....Read more...
Prepare classroom for lessons and assist in the display of pupils' work.
Conntribute to effective planning and preparation of lessons.
Provide constructive feedback to teacher both written and verbal.
Support teachers in evaluating pupil’s progress through a range of assessment activities.
Communicate effectively and sensitively with pupils to support their learning under the direction of the class teacher.
Support with behaviour management strategies in line with the school’s policies and procedures.
Work collaboratively with colleagues to meet the needs of all pupils.
Work within the requirements of Data Protection at all times
Understand your responsibilities in relation to Safeguarding and child protection and how to highlight an issue / concerns
Remain vigilant to ensure all students are protected from potential harm
The post-holder will be expected to undertake any appropriate training provided by the Trust to assist them in carrying out any of the above duties.
The post-holder will be expected to contribute to the protection of children and young people, as appropriate, in accordance with any agreed policies and/or guidelines, reporting any issues or concerns to their immediate line manager.
The post-holder will be required to promote, monitor and maintain health, safety and security in the work place. To include ensuring that the requirements of the Health & Safety at Work Act, COSHH, and all other mandatory regulations are adhered to
An Enhanced Disclosure with the Disclosure and Barring Service (DBS) will be undertaken before an appointment can be confirmed. The successful candidate will be required to disclose all convictions and cautions, including those that are spent; the exception being certain, minor cautions and convictions which are ‘protected’ for the purposes of the ‘Exceptions’ order.
Training:
Level 3 Teaching Assistant.
Functional Skills in English and maths Level 2 if required.
End Point Assessment: Practical workplace observation; Q&A session; Professional Discussion.
Training Outcome:Following the successful completion of the apprenticeship, there may be the opportunity for further learning and the opportunity for a permanent contract of employment.Employer Description:Northgate Primary School is a Primary School based in Bridgwater. It is part of Futura Learning Partnership, a family of schools across the West of England. The school offers a Primary School setting for those aged 4 – 11 as well as a Nursery for those aged 2 – 4.Working Hours :8.45am – 3.30pm - ½hr unpaid lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Number skills,Team working,Patience....Read more...
We are looking for a friendly, reliable and organised person, who will support our admin function. Daily activities will include:
Major objectives:
To ensure that allocated administrative, finance and clerical records and systems are maintained accurately and kept up to date.
To ensure that callers and visitors to the school are dealt with in a friendly and courteous manner and that they or their queries are directed to the appropriate member of staff.
To ensure accuracy and confidentiality in dealing with requests and maintaining records.
To ensure that all forms received are complete, accurate and processed correctly.
To ensure that the school’s standards of customer care are achieved.
To comply with the appropriate Government, Local Authority (LA) and the School's policies, procedures and systems.
To follow the requisite procedures and legislation regarding confidential information, e.g. the Data Protection Act.
To be proactive in the implementation of the School’s and LA’s Equal Opportunities policy, Health & Safety regulations and Environment Protection policies.
Helps visitors and callers regarding procedures, forms etc.
Compiles basic written communications, reports, letters.
Arranges transport for school activities/visits.
Answers telephone and face to face enquiries when covering reception.
Takes messages or re-directs to the appropriate person.
Deals with pupils who are sick until they are collected by parents/carers.
Provides appropriate advice to visitors and callers on known school policy or procedures, assisting with forms etc.
Carries out security checks on all school visitors and issuing badges.
Informs parents/carers/professionals/services of meetings/events.
Liaises with support services (school nurse, dentist, therapist etc) to arrange appointments.
To answer enquiries from callers and visitors and to signpost.
To provide basic admin' support e.g: filing, photocopying, word processing, dealing with the post etc.
To ensure that any named lost property is returned to the owner.
To compile basic written communications, reports, letters, etc.
To help pupils with their needs, listening to concerns, being helpful and approachable.
Training:You will get training from our own staff as well as from the apprenticeship provider. All training will take place at the school and some tutorials will be remote and virtual. We will ensure you get protected time to study and receive plenty of feedback on your work and studies. You will have one to one coaching every 3-4 weeks from the training provider. At the end of the apprenticeship, you will achieve the level 3 Business Administrator Apprenticeship qualification. Functional Skills Level 2 in English and maths will be provided for those without GCSE Grade 4/C or equivalent qualifications.Training Outcome:Completing the apprenticeship could potentially lead to career advancement within the educational sector, including roles such as receptionist or administrator or pursuing further qualifications to become a qualified school business manager, HR advisor or bursar.Employer Description:Currently 420 children attend Rolleston Primary School, aged between 4 and 11. As a school we work hard to ensure the highest possible education for every child that comes through our doors. We are determined to expand opportunities for each individual whilst recognising their own unique talents and abilities. The environment and creative curriculum we offer encourages expression, courage and determination.
https://www.rolleston.leicester.sch.uk/Working Hours :This apprenticeship is for 32.5 hours per week, Monday to Friday 39 weeks of the year. Working hours to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Creative,Initiative,Non judgemental,Patience,Committed to learning,Good with children....Read more...
