Key Responsibilities
Core Operations & Data Administration:
Data Administration:
Ensure employee information is accurately entered and updated in HR systems and spreadsheets. Learn the necessary processes for informing key contacts (Payroll, Finance, etc.) of these changes
System Maintenance:
Assist with accurate data entry and maintenance within Workday and external statutory portals
Payroll Input Assistance:
Help the team prepare data for payroll, specifically by gathering and verifying information related to employee leave of absence and variable allowances
Benefits Coordination:
Assist with the administrative tasks required to coordinate the renewals of benefits and insurance policies
Process Execution:
Maintain rigorous attention to detail and accuracy in executing all processes
Employee Support & Compliance:
First-Line Query Resolution:
Monitor the AskPX ticketing system, triage incoming employee and manager queries, and either resolve basic questions or quickly route complex issues to the correct specialist
Onboarding & Offboarding Support:
Assist with the coordination of tasks for new hires and departing employees
Compliance Support:
Help monitor employees who require visas (whether sponsored or not) and assist with collecting documentation to ensure full local compliance
Preparation of letters (offers, contracts, change of terms, probations etc)
Continuous Improvement:
Project Execution:
Collaborate with the EMEA People Operations team to execute specific administrative tasks related to broader People Operations initiatives and priorities
Balance work responsibilities with your apprenticeship qualification requirements
Key Competencies:
We are looking for an individual with:
Foundational Knowledge:
A keen interest in starting a career in HR administration, HR operations, or a similar field, with a focus on the UK and Ireland
Collaboration:
A willingness to learn to work both independently on tasks and collaboratively across different teams
Attention to Detail:
Excellent focus on detail and accuracy, especially when handling data and legal documentation
Learning Mindset:
A proactive and curious approach to learning about local labor laws and employment practices
Communication:
Excellent English language skills. Knowledge of other European languages will be an asset
Tech Aptitude (an advantage but not necessary):
Prior exposure to a corporate HR shared services environment or a large HR Information System like Workday would be beneficial but not required
Training:
An apprenticeship includes regular training with a college or other training organisation
At least 20% of your working hours will be spent training or studyingInformation Communication Technician Level 3 apprenticeship standard
You will also receive full training and support from the Just IT Apprenticeship team to increase your skills
Your training will include gaining a Level 3 Information Communication qualification
Training Outcome:
Over 90% of our apprentices move on to permanent full-time employment in the tech industry
There are also opportunities to extend your training with a higher-level Apprenticeship Programme
We have already helped over 1000 people start their tech and digital careers with an apprenticeship
Employer Description:Trimble connected solutions give you a better way to work. Whether you design and construct buildings, operate and maintain infrastructure, optimize global supply chains or map the world, Trimble keeps your projects moving.Working Hours :Monday - Friday, 9.00am - 5.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Creative....Read more...
Job duties:
Weekly Mars report and invoice.
Daily cash allocation.
Daily invoice processing.
Daily credit note processing.
Daily EDI invoicing and processing.
Processing of Pro-forma payments – Key User.
Price inputting and filing.
Processing of Manual Invoices.
Perform proactive telephone and email correspondence for timely and effective collection to achieve weekly targets.
Report any non-payments to the Credit Manager on a weekly basis.
Release any held orders based on assessment of the current situation.
Sainsbury POD despatches.
Aldi POD despatches.
Dispute Resolution Process by logging, monitoring and reporting on all debit note/invoices which are received into the business.
Any Ad Hoc tasks.
Training:This credit controller and collector apprenticeship is designed to develop the core knowledge, skills, and behaviours in credit management and collections principles, regulatory requirements, and professional standards, and enable an apprentice to apply these within their everyday role. It’s a great introduction to a career in credit control for both new employees and existing talent across all sectors and within a range of organisational functions including operations, policy, sales, financial risk and customer relationships. Our Credit Controller apprenticeship programme integrates two modules of technical training delivered in partnership with the Chartered Institute of Credit management (CICM) to achieve the Certificate in Credit Management. This is a fantastic opportunity to build technical knowledge which is supported by work based experience. This ensures that learning and skills are direct
This credit controller and collector apprenticeship is designed to develop the core knowledge, skills, and behaviours in credit management and collections principles, regulatory requirements, and professional standards, and enable an apprentice to apply these within their everyday role.
It’s a great introduction to a career in credit control for both new employees and existing talent across all sectors and within a range of organisational functions including operations, policy, sales, financial risk and customer relationships.
Our Credit Controller apprenticeship programme integrates two modules of technical training delivered in partnership with the Chartered Institute of Credit Management (CICM) to achieve the Certificate in Credit Management. This is a fantastic opportunity to build technical knowledge which is supported by work-based experience. This ensures that learning and skills are directly applied to the apprentice’s role, and maximises the time used as part of off-the-job training.
CICM modules:
Business Communication and Personal Skills.
Credit Control and Collections.
Self-study:
Innovative skills' development – To complement the technical training, apprentices receive access to a series of online modules designed to support the development of sector relevant skills at the right time for their job role. Set within the context of familiar financial sector settings, learners are challenged to think about their role and the critical skills they need to develop to have a successful career working in finance.
Microsoft Specialist Skills – Optional modules covering core Microsoft products; online tuition supports learners in preparing for Microsoft accreditations.
An apprenticeship has to be relevant to the job you are undertaking, and you must dedicate time to off-the-job training, as well as completing knowledge, skills and behaviours associated with your apprenticeship.
ly applied to the apprentice’s role, and maximises the time used as part of off-the ...Training Outcome:Complete higher level qualifications.Employer Description:Aimia Foods are a market leading food and beverage company. We delight in developing, manufacturing and nurturing our own brands, as well as managing, manufacturing, and distributing some of the worlds' best loved brands.Working Hours :Monday to Friday, times to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience....Read more...
The Africa Oxford Initiative (AfOx) is a cross-divisional platform that brings together all aspects of the University of Oxford’s collaborations with African institutions and researchers, promoting the development of equitable partnerships.
You will join AfOx as an Apprentice Business Administrator within the Operations Team, reporting to the Operations Manager. In this role, you will support a wide range of operational activities that underpin the delivery of AfOx programmes.
The Operations Team manages all operational aspects of AfOx, including its core programmes (Visiting Fellowships, Catalyst Grants, Innovation Platform, Scholarships, and Ubuntu Transitions). This is a fast-paced and varied environment, where responsibilities and priorities may change on a daily basis.
You will assist with administrative and operational tasks to ensure processes run efficiently and effectively, contributing to the successful coordination and delivery of programmes.
You will be fully trained to:
Provide administrative support to the Operations Team across day-to-day activities
Respond to basic enquiries and redirect them as appropriate
Support the financial and logistical delivery of AfOx programmes
Manage travel arrangements, subsistence, and expense processes, including preparing claims and reconciling advances
Assist with financial administration, including supporting financial reporting and record-keeping
Support procurement processes and prepare documentation for payment requests
Respond to queries relating to AfOx programmes in a professional and timely manner
Maintain accurate project files, grant documentation, and correspondence
Contribute to the coordination and delivery of events and programme activities
Carry out general office duties including photocopying and filing papers
Undertake ad hoc tasks and projects as required, appropriate to the role
Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year
Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal University requirements
Job descriptions can never be comprehensive, and you may be required to undertake other similar tasks and responsibilities. Training:Duration:
15-months practical training period, plus 3-onths for End Point Assessment
Delivery model:
Work-based training with your employer
10 days Business Professionals training at college
Approximately 12 on-site assessment visits per year
Off the job training will count for at least 6 hours per week of an apprentice’s time at work
Qualifications included:
Level 3 Business Administrator apprenticeship standard
End Point Assessment:
Knowledge test
Portfolio based interview
Project/improvement presentation
Training Outcome:Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.Employer Description:We are the largest employer in Oxfordshire with around 17,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.Working Hours :Monday - Friday, office hours to be confirmed.Skills: Communication skills,Attention to detail,Organisation skills,Team working,Initiative,MS Excel, Outlook and Word,Willing to learn new skills,Adaptability,Can learn to meet deadlines,Proactive,Able to work independently,Highly numerate,Discretion and confidentiality,Interest in finance admin,Demonstrable Africa interest....Read more...
What you’ll be doing:
Using research tools such as TGI, Touchpoints and Nielsen competitive
you’ll learn how to uncover media, market and audience information, creating insights that will contribute to designing and developing client communication strategies
Working with our media planners, you’ll learn to write great briefs for our external media partners and internal specialist teams to produce best-in-class media proposals that innovatively deliver our client strategies
You’ll learn about in-campaign optimisation and post-campaign analysis, contributing research to support the planning process from briefing all the way through to campaign evaluation
Work with our Operations Team to ensure our media campaigns are executed in the way they were designed - this includes providing great customer service to our clients, confirming orders and working with our Finance team to resolve any billing queries and Inputting bookings into our CRM system with 100% accuracy, ensuring zero financial variances/queries
Being the primary point of contact for basic advertising schedule amends/applied optimisation as we are constantly making improvements for our clients
Running daily reports of live advertising campaigns contributing to ad-hoc, mid or post advertising campaign analysis reports This will involve adhering to rigorous processes with the greatest attention to detail which will result in assisting the delivery team in schedule creation, processing and improvement
Being proficient with key campaign management and reporting tools across TV, online media, print etc.
You will form good relationships with Media Owners/Suppliers
Create campaigns in a variety of online media disciplines like programmatic display, affiliate, online video, paid search and paid social
Stay on top of latest industry news and trends so we can deliver market leading, innovative plans
Establish strong working knowledge of online tools such as: Partnerise (Affiliate), Google Analytics, Google Ads, Facebook, SimilarWeb, AdDynamix, Concept (CRM), etc.
Training:Advertising & Media Executive Level 3 Standard.
An advertising and media executive will help with the day-to-day progress of the whole advertising process, from receiving the brief from the marketing team, including objectives, budget and timescales, through to the measurement of how effective the advertisement has been. In their daily work, they will interact with many other people, processes and systems. (For example, the client, 3rd party suppliers, the broad team at the agency.) They help campaigns move forward, coping with inevitable setbacks and changes in direction (some at the last minute), whilst showing collaboration and maintaining relationships with all. Usually, they report to an Account or Media Manager.
They usually specialise in one of two parts of the advertising process: the first is the process of producing the advertisement (creative); the second is the process of distributing the advertisement (media). Apprentices must therefore complete the core apprenticeship and one of these options.
Training Sessions Overview:
Seminar 1: Preparing for your apprenticeship
Seminar 2: Preparing for your employer
Seminar 3: Introduction to advertising
Seminar 4: The foundation of advertising
Seminar 5: Understanding commercial
Seminar 6: Advertising campaigns
Seminar 7: Advertising and Media standards & legislation
Seminar 8: Principles of Project Management
Seminar 9: Supply Chain Management
Seminar 10: Principles of third party
Seminar 11: The briefing and approval processes
Seminar 12: The media buying process - TV
Seminar 13: The media buying process - Out of home, Radio and Print.
Seminar 14: Negotiation techniques
Seminar 15: Data and media metrics
Seminar 16: Data and media metrics - Practical Excel session
Seminar 17: Media planning
Seminar 18: Distribution of Creative through the appropriate channels
Seminar 19: Evaluating campaign performance
For a full overview of the Advertising & Media Executive standard please click on the following link:
https://www.instituteforapprenticeships.org/apprenticeship-standards/advertising-and-media-executive-v1-0Training Outcome:Potential of a full-time position is available for the right candidate upon successful completion of the apprenticeship.Employer Description:We are looking for Advertising & Media Apprentices to join us here at What’s Possible Group: the only harmonious marketing group for dynamic growth brands.The next generation of advertising and media professionals is incredibly important to our growth, not just as a business, but for our entire industry.Working Hours :Monday to Friday - 9:00am - 5:30pm. We work a 9-day fortnight, meaning staff have every other Friday off!Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Analytical skills,Logical,Team working,Creative,Initiative....Read more...
