Accounts / Billing Administrator
2 Month Contract | £140 per day | Inside IR35
Location: London E1 (Hybrid – 2 days office, 3 days home. First 2 weeks likely 3 days in the office.)
We're looking for an experienced Accounts/Billing Administrator to join a busy finance team on a 2-month contract. You'll be responsible for managing billing and invoicing processes, ensuring accuracy, maintaining data integrity, and supporting internal stakeholders across multiple departments.
Key Responsibilities
• Review and validate service orders before invoicing.
• Process customer invoices accurately and on time.
• Manage billing queues and ad-hoc invoicing.
• Raise credit notes and support customer billing queries.
• Support monthly audits and data integrity initiatives.
• Liaise with Finance, Service Delivery, Customer Service, Sales and IT.
• Identify process improvements and maintain compliance with European invoicing and tax requirements.
Skills & Experience
• 2+ years' experience in a finance or billing environment.
• Strong Microsoft Excel skills.
• Excellent attention to detail and analytical ability.
• Experience with Salesforce, Oracle Fusion, BOSS or telecoms billing systems is advantageous.
• Strong communication, organisation and time management skills.
• Ability to work in a fast-paced, deadline-driven environment.
If you're an organised Billing or Finance Administrator with strong Excel skills and a passion for accuracy, we'd love to hear from you.
@mecscomms: uniting opportunity with ambition in Telecoms | Media | Technology
@mecscomms is the brand name of MECS Communications Ltd who provide permanent & contract recruitment consultancy service as an Employment Agency & Employment Business.
For more information or a list of current vacancies, please see our web site at mecscomms.co.uk
....Read more...
Office Administrator | Long Crendon | Up to £32,000 | Permanent, Full-Time A well-organised administrator who takes pride in keeping an office running smoothly? We're recruiting an Office Administrator for a friendly, professional accountancy firm in Long Crendon. You'll be the welcoming first point of contact and the organisational backbone of the office — looking after client records and compliance, supporting the directors and wider team, keeping day-to-day admin on track, and assisting with finance tasks when required. What you'll be doingProviding a warm, professional welcome to clients in person and on the phoneMaintaining accurate client records and compliance documentation (ID/AML)Providing general secretarial and typing support for the teamAssisting with billing and basic finance tasks when requiredManaging diaries, appointments and general office and supply administrationWhat you'll bringAdministration experience within an accountancy firm (or similar professional office)Comfortable assisting with billing and basic finance tasks, and keeping accurate recordsConfident, approachable communication — verbal and writtenProficient across Microsoft Office and general IT systemsWell-organised, proactive, and strong on attention to detailWhat's on offer Up to £32,000 depending on experience, 25 days' holiday plus bank holidays, and a company pension. Office-based, in a supportive team.....Read more...
Senior Manager | Milton Keynes (Hybrid) | £70,000 – £90,000 | Permanent, Full-TimeA leadership role in a growing practice, for a commercially minded advisor who wants to genuinely shape a firm's future — and progress towards Director.We're partnering with an ambitious, fast-growing accountancy practice in the Milton Keynes area to appoint a Senior Manager into its leadership team. This is a pivotal, high-impact role for someone ready to lead client relationships, develop people, and drive commercial performance at an exciting stage in the firm's growth.You'll bring far more than technical strength. You'll own the commercial success of your portfolio — balancing exceptional client service with WIP, recoverability, billing and fee budgets — while mentoring managers and senior staff, contributing to strategy, and identifying advisory opportunities that create lasting value. If you think commercially, embrace technology and innovation, and want your ideas to count, you'll thrive here.What you'll bring:- Strong leadership experience — leading, developing and mentoring managers and senior staff- A proven track record of spotting advisory opportunities and growing recurring fee income- 8–10 years' relevant UK practice experience across corporate and personal tax- ACA or ACCA qualified- Experience running a significant portfolio as primary advisor, including WIP, recoverability, billing, debtors and fee budgets- A record of winning new business, cross-selling and building long-term relationships- Confident communication, including handling challenging conversations- Experience contributing to strategic planning and firm-wide initiativesWho you are:Entrepreneurial and commercially driven, you enjoy taking ownership and are motivated by helping a business grow. You're a trusted advisor who builds long-term relationships with business owners, you lead by example, and you're genuinely interested in how AI and emerging technology can improve the client experience. You're resilient, solutions-focused and ready for the step towards Director.What's on offer:£70,000 – £90,000 depending on experience, plus a strong package: flexitime and hybrid working, annual bonus, a generous holiday allowance, enhanced pension, private healthcare, paid professional subscriptions, and a clear route to Director in a rapidly growing firm.Ready to lead and shape a firm's next chapter? Apply today or contact us for a confidential discussion.....Read more...
Are you an experienced recruitment manager or a successful senior team leader ready to take the next step in your career?
Blackedge Consulting is looking for a commercially driven Operations Manager to lead, develop and grow our specialist team while continuing to build and bill their own desk. We provide highly skilled technical talent for controlled and regulated environments across data centres, semiconductors, batteries, specialty chemicals, power and energy. You’ll lead from the front coaching consultants, driving team performance, developing new business and building lasting relationships with key clients. We’re looking for a proven biller with leadership experience, strong commercial instincts and the ambition to take greater ownership of a growing specialist business.
Working at STR
STR Group is an international workforce and project solutions consultancy specialising in high-tech facilities, life sciences, engineering and technology, marine and automation. Since our inception in 2000, we have continued to evolve alongside our clients and the STEM industries we support. Our approach begins with understanding what a client is trying to achieve. We diagnose the challenge, evaluate the available options and design a solution aligned with the client’s commercial and operational objectives.
What are we looking for?
Proven success in permanent or contract recruitment, with a strong personal billing record
Experience managing a team or senior team leadership experience with the ambition to step into an Operations Manager role
The ability to lead from the front while developing and billing your own desk
Experience coaching consultants, managing performance and supporting individual development plans
Strong commercial awareness, including revenue forecasting, target setting and identifying growth opportunities
A track record of winning new business and developing lasting client relationships
A confident, accountable and proactive leadership style
The ambition to grow a specialist team and contribute to the wider success of Blackedge Consulting
What are we offering you?
Uncapped commission of up to 30%
Flexible and hybrid working following completion of the Training Academy, subject to maintaining performance targets
A 3pm finish every Friday
Modern, state-of-the-art offices with breakout areas
Daily breakfast provided
Employee of the Month and Employee of the Quarter awards
Quarterly Directors’ Lunches Michelin recommended restaurants
An active Equality, Diversity and Inclusion board
Annual, all-expenses-paid incentive trips for top performers
Annual Awards, Summer Party and Christmas Party
Long-service anniversary rewards, including additional holiday, bonuses, vouchers, champagne and gifts, depending on length of service
23 days’ annual leave plus bank holidays, increasing by one day for each completed year of service and capped at 28 days
The option to purchase up to five additional days of annual leave
Healthcare cash plan and optional private healthcare from day one
Company pension scheme
Enhanced maternity and paternity leave
Your birthday off
Drinks fridge
Free on-site parking
Cycle-to-work scheme
Electric vehicle salary-sacrifice scheme through Octopus Electric Vehicles
Tech salary-sacrifice scheme through Currys
Employee Referral Programme
This is an opportunity to take greater ownership of a growing specialist recruitment business while continuing to develop your own successful desk. If you’re an established recruitment manager or a high-performing senior team leader ready for the next step we’d like to hear from you.
STR Group is committed to offering applicants with disabilities an interview where they meet the minimum criteria for the vacancy. Apply today to join Blackedge Consulting as our Operations Manager
TA is acting as an Employment Agency in relation to this vacancy.....Read more...
Major Duties and Responsibilities of a customs brokerage role:
Ensure smooth and timely freight process flow
Track and Trace Files and reporting
Use both export and import dashboards timely
Ensure accurate and timely billing
Contribute to maintain good relationships and good customer service, with customers and suppliers
Meet compliance at all times to regulations internal and external in accordance with government regulations
Understand department process flow, and look for best practices to improve operational efficiency and productivity
Timely responses to emails and requests (internal and external)
Escalation of problems to Management when necessary
Prepare customs entries in Customsware or other customs software
Understand the elements of the Import & Export customs SOP
Ensure accurate and timely data entry into operating systems
Ensure timely customs clearance of shipments
Monitor customs clearances and communicate with Customers
Training:All training delivered during your working hours, via monthly tutor workshops, also BIFA workshops on teams.Training Outcome:Continued professional development, advancement to agent role and beyond.Employer Description:Expeditors is a Fortune 500 global logistics company offering highly optimised and customised supply chain solutions. We are a service-based company offering a highly flexible approach to supply chain management. At the core of our cultural philosophy is a mission to exceed customers’ expectations through excellence in our service. We offer apprenticeships in International Trade and Logistics. Through this apprenticeship you will gain a rounded understanding of the freight forwarding industry setting you up for a long lasting career.Working Hours :9.00am - 5.30pm with 1 hour lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
Major Duties and Responsibilities of Ocean Freight forwarder
Ensure smooth and timely freight process flow
Track and Trace Files and reporting
Use both export and import dashboards timely
Ensure accurate and timely billing
Contribute to maintain good relationships and good customer service, with customers and suppliers
Meet compliance at all times to regulations internal and external in accordance with government regulations
Understand department process flow, and look for best practices to improve operational efficiency and productivity
Timely responses to emails and requests (internal and external)
Escalation of problems to Management when necessary
Prepare customs entries in Customsware or other customs software
Understand the elements of the Import & Export customs SOP
Ensure accurate and timely data entry into operating systems
Ensure timely customs clearance of shipments
Monitor customs clearances and communicate with Customers
Training:
All training delivered during your working hours, via monthly tutor workshops, also BIFA workshops on teams
Training Outcome:
Continued professional development, advancement to agent role and beyond
Employer Description:Expeditors is a Fortune 500 global logistics company offering highly optimised and customised supply chain solutions. We are a service-based company offering a highly flexible approach to supply chain management. At the core of our cultural philosophy is a mission to exceed customers’ expectations through excellence in our service. We offer apprenticeships in International Trade and Logistics. Through this apprenticeship you will gain a rounded understanding of the freight forwarding industry setting you up for a long lasting career.Working Hours :9.00am- 5.30pm with 1 hour lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
Responsibilities will include:
Providing office support including customer and employee support
Assisting director with management of the business
Keeping well-organised files and records of business activity
Researching company data and archived reports
Keeping computer databases up to date
Interacting with clients either on the phone or in person
Answering phones and connecting calls to the proper department
Dealing with import and export broker
Following up on business communications, billing, and ordering
Communicating with materials suppliers and vendors
Invoicing and processing purchase orders
Using spreadsheets to track expenses and company spending
Collecting and inputting company data
Learning about the company's mission and available products/services
Emailing sales invoices
Preparing documents by printing, copying, and binding
Collecting and sorting post
Scheduling appointments and events
Ordering office stationery and other supplies
Preparing meeting rooms by setting up chairs and getting refreshments
Participating in office meetings and taking meeting minutes
Being ready for any other administrative tasks that are required
Training:
Level 3 Business Administration Apprenticeship Standard
Support with English and maths if required
Work-based learning
End-Point Assessment
Training Outcome:
Euro Asian Parts will offer progression and further development within the business wherever possible
Employer Description:Euro-Asian Parts was launched in 2011 and is dedicated to helping accident repair centres and the independent motor trade to deliver outstanding service to their customers. Based in Chesterfield they supply genuine car parts for 27 different car brands.Working Hours :Monday - Friday. Between either 8:00am - 4:30pm or 8.30am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Logical,Team working,Initiative,Positive attitude,Willingness to learn and grow,Polite and considerate,Confident and outgoing....Read more...
Prepare and reconcile monthly customer invoicing for parts sales, service contracts and project activities, ensuring billing accuracy while supporting financial reporting and business performance analysis.
Prepare and process intercompany recharge invoices to group companies, primarily for resource costs.
Review and validate weekly employee timesheet data to support accurate project costing, resource utilisation and financial reporting.
Review employee expense claims for accuracy, compliance and appropriate cost allocation
Support the collection, validation and recording of sustainability and environmental performance data.
Maintain project financial trackers and support project cost monitoring activities.
Prepare and post accounting journals, ensuring supporting documentation is complete and accurate.
Monitor and maintain business mileage records, supporting accurate cost reporting and reimbursement processes.
Support the development of financial reporting and analysis processes, helping to identify efficiencies, improve data quality and enhance management information.
Provide accounting and financial administration support to the Finance team, contributing to month-end and reporting activities as required.
As a BEUMER Group UK Ltd employee you have a duty to take care of your own health and safety and that of others who may be affected by your actions at work. You must co-operate with your employer and co-workers to help everyone to be safe in their work.
Training:
Attendance to Loughborough College one day per week.
Apprenticeship sessions fortnightly to assist with portfolio building and preparation for End Point Assessment.
Diarised visits from dedicated Trainer/Assessor.
On-the-job training.
Off-the-job training.
Training Outcome:Level 4 AAT and development further into the teams succession pathway.Employer Description:BEUMER Group has more than 6,000 employees in more than 70 countries and offers intralogistics solutions for conveying, loading, palletising, packaging, sortation and baggage handling.Working Hours :Monday - Friday: 8am - 4pmSkills: Communication skills,IT skills,Attention to detail,Problem solving skills,Number skills,Analytical skills,Team working....Read more...
Accounts AssistantLocation: Rochdale, Office BasedSalary: £25k to £28k paPlease Note: Applicants must be eligible to work in the UK.Job Summary:This is a great opportunity for someone at the start of their accounting career to gain hands-on experience across purchase ledger, sales ledger, and general bookkeeping, with support and mentoring from an experienced finance team.The ideal candidate will need to have an understanding of finance processes, be confident with systems including Excel, as well as self-motivated, be a team player and have good attention to detail.Key Responsibilities:
Processing purchase invoices and reconciling supplier statementsRaising sales invoices and chasing outstanding paymentsCommunicate with suppliers and customers regarding billing and payment issuesProcessing expense claimsAssisting with bank reconciliationsMaintaining accurate financial recordsMonitoring the accounts email inbox;Supporting month-end and year-end processesGeneral administrative support to the finance team
Qualifications:
GCSE grade C/4 or above in Math’s and English (or equivalent)
Preferred Skills:
Proficient in Microsoft Excel and general office applications.Strong attention to detail and high level of accuracy.Good communication, organisational and time-management skills.Understanding of basic accounting principles and financial procedures.Ability to work independently and manage multiple priorities.
Benefits:
Pension SchemeOn-site parking (free)Eye Care SchemeBirthday Day OffEnhanced maternity & paternity pay
Interested? Apply now with your updated CV. INDLS
Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
Preparing monthly accrual, prepayment and P&L related schedules
Preparing analyses of ledger accounts
Reviewing and responding to account payable and account receivable queries as required
Processing invoices and ledger entries into accounts as required
Prepare and support the annual audit for the group and corporate entities, includes liaising with auditors and resolving queries throughout the audit
Assist with the budget and forecasting processes
Daily banking, payment allocation and updating of cash receipts
Debtor management which includes chasing debt via email, telephone and the use of Money Claims to recover any outstanding monies
Liaising with Private Medical Insurers and responding to billing queries
Actively look for process and control improvements and where possible implement them with support and guidance from the Head of Finance
Responsible for issuing the weekly dashboard data set with commentary to managers and assisting with Business Development, this includes project appraisal and developing business cases
To adopt a business partner role at our clinics to ensure all finance functions are maintained and that all data is all recorded accurately
To reconcile allocated balance sheet accounts on a monthly basis and flag up any issues
To communicate effectively with people in the business, external stakeholders and patients
Respond to finance related queries and provide high quality customer service across the company
Training:Looking to achieve AAT Technician qualification. Training to be both on- the-job and classroom attendance with Wiltshire College (Salisbury).Training Outcome:Move to more senior accounting roles within the organisation.Employer Description:Regent’s Park Healthcare (RPH) delivers high quality, cost-effective cardiac care, through excellent service, efficient operations management, well-trained staff, and uncompromising professionalism. It operates across 42 NHS hospitals and 3 Regent’s Park Heart Clinics, at Dorset, Cambridge, and Peninsula (Plymouth).Working Hours :Monday to Friday, 9.00am - 5.00pm.
30 min unpaid lunch break.Skills: IT skills,Attention to detail,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Patience,Good keyboard skills....Read more...
Managing and maintaining company files and records.
Booking in new files and ensuring they are processed accurately.
Assigning files to the appropriate team members.
Updating databases and records in a timely manner.
Drafting professional letters, emails, and other correspondence.
Checking, preparing, and creating invoices.
Assisting colleagues with project work, including the firms marketing and recruitment.
Arranging deliveries and collections as required.
Liaising with consultants, clients, and other external contacts.
Answering and transferring telephone calls in a professional manner.
Supporting the day-to-day running of a busy office environment.
Working collaboratively as part of a team while also managing individual responsibilities.
Training:We host supporting workshops regularly throughout the apprenticeship which you will attend in person at our designated training site/campus. These workshops are carefully designed to support the learning required throughout the apprenticeship programme.
You will work with expert assessors and tutors to develop new knowledge, skills and behaviours within the profession.
You will experience a blended learning model.
Please note: This is an apprenticeship vacancy, and the advertised closing date is provided as a guide only. The employer wishes to review applications and interview suitable candidates as they are received. As a result, this vacancy may close earlier than the advertised date if a suitable candidate is identified or if a high volume of applications is received. We therefore encourage interested applicants to apply as early as possible to avoid disappointment.Training Outcome:Upon successful completion of the apprenticeship, we hope to offer a permanent position, along with opportunities for continued professional development and career progression within the company.Employer Description:Bidwell Henderson Costs Consultants is an award-winning Legal Aid Costs Drafting firm, providing billing and processing services to solicitor firms across the UK. With clients at the heart of everything we do, we are committed to delivering a high-quality service and building lasting professional relationships. We currently have an exciting opportunity for a motivated and enthusiastic individual to join our Operations Team at our Head Office in South Normanton. This is a varied role where no two days are the same, offering the opportunity to develop new skills and gain valuable experience. You will receive ongoing support from your supervisor and the wider Operations Team throughout your apprenticeship.Working Hours :Monday to Friday, 9:00am to 4:30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
Responsibilities:
Process day-to-day WIP administration, including write-offs, transfers, file closures, archiving, financial query support, and related reporting
Manage the Finance and Billing inboxes, ensuring queries, requests, and workflow tasks are prioritised, allocated, and actioned promptly
Support credit control activities, including the central invoice distribution process
Ensure new users are correctly set up on systems and liaise with IT to resolve any issues
Provide cover and support for other team members as required
Undertake additional duties as delegated by management from time to time
Skills Required:
Ability to work both as part of a team and unsupervised to meet the varied needs of the department
Excellent attention to detail
Excellent verbal and written communication and interpersonal skills
Ability to work under pressure and flexibly when required
Ability to pick up new systems and procedures quickly
Organised manner with ability to prioritise workload
Motivated and pro-active with a 'can-do' approach
Understanding of privacy and confidentiality
Training:Business Administrator Level 3.
As a Business Administration Apprentice, you’ll gain exposure to a wide range of topics to suit every office-based role imaginable from finance to HR. You’ll develop the skills required to successfully manage and engage with stakeholders, partners and suppliers whilst applying key business principles.
Throughout your apprenticeship, you'll be invited to monthly 2-hour live sessions hosted online in addition to working on your course content via our online learning platform.
To meet the off-the-job requirements for your apprenticeship, you'll also spend a minimum of 6 hours a week within the workplace developing your admin knowledge, skills, and behaviours listed within your bespoke LDN Training Plan.Training Outcome:Full-time employment could be offered to the right candidate.Employer Description:Forsters is a Mayfair-based law firm which delivers exceptional legal results to its clients who are principally from the real estate and private wealth sectors. They believe their engaged and friendly manner, combined with the delivery of concise, clear and commercially led advice, helps to build long-lasting relationships with their clients.
Forsters, located in one of the most beautiful and thriving parts of London, was founded as a genuine alternative to the City practices that dominate the legal profession. They are proud of their distinctive culture and strong values with a long history of undertaking CSR work and continue to expand their commitments in all CSR areas.Working Hours :Monday to Friday 9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working,Patience....Read more...
Post
Scanning/electronic distribution of incoming post
Printing, engrossing documents, adding enclosures and dispatch of outgoing post
Enquiries
First point of contact for clients and 3rd parties phoning into the team with enquiries in particular regarding new instructions for Wills, LPAs, probates and archived documents
First point of contact for clients arriving at our office in person (whether or not by appointment) and assisting with client meetings as needed, e.g. witnessing documents, copying documents/ID etc, escorting clients to/from the meeting room
Preparing File Notes to record enquiries
Liaising with team managers regarding enquiries
Managing enquiries in accordance with team policies
Documents – management and retrieval from storage
Organisation of documents, including printing and bundling of documents and binding engrossments, scanning and organising e-files, timely sending out of documents to relevant parties
Creating archive records for wills, LPAs, deeds etc
First point of contact for clients and 3rd parties wishing to retrieve documents
Document retrieval and delivery to clients and third parties in accordance with team guidelines
File inception
Opening new client/matter in Peppermint/DMS upon receipt of Risk Matrix from lawyer
Saving template Terms of Business and template Letter of Engagement to DMS for lawyer to settle
ID verification using IDU App where possible
Running conflict checks, obtaining AML documents, creating the e-file and all relevant sub-files; and
Undertaking SmartSearches and saving to DMS
File Closure
Electronic archiving to include scanning in paper files as necessary
General Support
Accounts/billing responsibilities including preparing entries in Peppermint, dealing with bankruptcy searches and receipts for monies in and out, in accordance with our regulatory requirements, preparing WIP reports, allocating disbursements to matters, preparing draft bills for lawyer approval, managing bill issuance process
Collating, analysis and reporting of data as required by lawyers/clients
Conference and meeting arrangements, diary management
Other ad hoc duties as required by team managers
Generally assist and work cooperatively with other LSAs to provide support to the team as appropriate
Training:You will undertake an apprenticeship in Business Administration (L3).
You will be trained by South Hampshire College Group and spend 1 day a week completing college work with attendance at South Hampshire College Group one day a month, with 4 days a week in the office.Training Outcome:On completion of the apprenticeship, candidates will have the skills required to apply for an entry level Legal Support Assistant role.Employer Description:Blake Morgan is one of the UK's leading full service law firms, with offices in London, Wales, Thames Valley, Manchester and the South Coast. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements. We act for large corporates, entrepreneurs and owner-managed businesses and private individuals, and public sector and charitable organisations.Working Hours :Monday to Friday between 9am-5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $60,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
Process supplier invoices and credit notes, in accordance with firm policies and procedures
Allocate receipts, maintain debtor records and monitor aged receivables
Assist with credit control activities, including polite and professional follow-up with clients/customers in accordance with internal protocols
Support the resolution of billing queries, escalating where appropriate. Post bank transactions and maintain accurate cashbook records
Perform regular bank reconciliations and investigate discrepancies promptly
Assist with management of petty cash (where applicable), including reconciliations and controls
Process staff expense claims in line with policy and verify supporting receipts
Ensure correct VAT treatment (where applicable) and coding to cost centres/matters/projects as required
Follow internal procedures designed to support compliance with the SRA Accounts Rules and the firm’s COFA framework
Maintain financial records in accordance with SRA accounts rules, data protection requirements and the firm’s retention policies
Provide administrative support to the finance team, including filing, scanning, and responding to internal queries
Undertake other reasonable finance-related tasks consistent with the role and business needs Maintain accurate records within accounting software including Leap and Xero
Identify process improvements to enhance efficiency and accuracy
Operate within defined procedures and approval limits
May recommend payment scheduling and propose corrections to postings/coding; final approvals remain with Finance Manager
Escalates discrepancies, control failures, suspected fraud indicators, or material errors promptly to the Finance Manager
Maintain strict confidentiality and discretion when handling client, matter and finance-related information, including any personal data
Ensure all such information is managed in accordance with UK GDPR requirements, internal policies and information security procedures, including secure storage and controlled access to finance records
This position is subject to an enhanced DBS check and probationary period.Training:Accounts Level 2 apprenticeship alongside internal training on policies and procedures.Training Outcome:The role includes career progression for the right candidate progressing over time to management level by way of working towards Level 4 AAT qualifications and relevant accreditations.Employer Description:Richard Reed Solicitors is forward thinking, team centred, values driven, award winning and expanding law firm based centrally in Sunderland.
Our motto is ‘Big enough to know, small enough to care’.
We put people at the heart of our firm, with a clear, structured career‐progression framework for every role. You’ll have defined evaluation criteria, regular check-ins to support your Development Plan, and opportunities to grow-whether that means earning industry-recognised accreditations, mastering new technical skills, or honing your leadership and business-development capabilities.
Our firm was established in 1948 and has for a long time been, and continues to be, the go to Solicitors practice for both individuals and businesses seeking legal advice in and around the Sunderland area.
As a Lexcel accredited practice, we pride ourselves on providing outstanding client care and excellent quality legal services whilst offering our employees an enjoyable and supportive working environment.
Our busy and expert team cover: Family Law Wills, Trusts & Probate Dispute Resolution Corporate & Commercial Property (Residential and Commercial) Agricultural Law Employment & HR Notary Public services.Working Hours :35 hours per week. Monday to Friday, 9.00am - 5.00pm, with 1-hour lunch.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Team working,Creative,Initiative,Non judgemental....Read more...
Property Inspector/Inventory Clerk - Elephant and Castle, Central LondonAre you detail-oriented and tech-savvy, ready to embark on a rewarding career as a Property Inspector/Inventory Clerk? This could be the perfect opportunity for you.Company Overview:We are a dynamic and ambitious estate agency with a strong presence across London. Driven by technology and innovation, we are committed to providing exceptional service to both landlords and tenants. We are looking for a motivated individual to join our team as a Property Inspector/Inventory Clerk.Job Overview:As a Property Inspector/Inventory Clerk, you will be responsible for meticulously documenting and cataloguing the contents and condition of properties. Your role plays a crucial part in property management, facilitating smooth transitions between tenants, accurate billing, and ensuring accountability for property conditions. You will work closely with landlords, tenants, and property management teams to maintain accurate records and uphold professional standards. This role offers a competitive salary of £26,000 - £28,000 based on experience.Here's what you'll be doing:Conducting thorough inspections of properties, including residential and commercial spaces, before and after occupancyRecording detailed descriptions of property contents, including furnishings, appliances, fixtures, and other relevant itemsAssessing the condition of items within the property, noting any damages, wear and tear, or defectsCapturing clear and comprehensive photographic evidence of property conditions to support written recordsPreparing detailed inventory reports documenting all findings, including descriptions, conditions, and photographic evidenceCoordinating property inspections with tenants, landlords, and property management teams, ensuring all parties are informed and involvedMaintaining accurate and up-to-date inventory databases, ensuring information is easily accessible and organised for referenceAssisting in resolving disputes related to property conditions and inventories, providing factual documentation to support claimsEnsuring compliance with relevant laws, regulations, and industry standards governing property inventory proceduresIdentifying opportunities to improve inventory processes and streamline operations for increased efficiency and accuracyHere are the skills you'll need:Attention to detail and ability to meticulously document property contents and conditions with high accuracyStrong organisational skills to manage inventory records, scheduling, and documentation effectivelyExcellent verbal and written communication skills to liaise effectively with tenants, landlords, and property management teamsProficiency in photography to capture clear and detailed images of property conditionsProblem-solving abilities to identify issues and resolve conflicts related to property inventoriesComfort with using inventory management software and digital tools for data entry and record-keepingDependability and punctuality, with a commitment to meeting deadlines and delivering accurate results consistentlyWork permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Competitive salary between £26,000 - £28,000 based on experienceOpportunity to work in the vibrant Elephant and Castle areaProfessional development and training opportunitiesFriendly and supportive team environment5 days per week Monday to Saturday (Sunday and one weekday off) Travel costs will be covered as well.The chance to be part of a respected and growing estate agencyEmbarking on a career as a Property Inspector/Inventory Clerk in the property sector offers a fulfilling and stable career path. You will have the opportunity to hone your organisational skills, interact with diverse clients, and contribute significantly to the smooth management of rental properties. This role is ideal for those who appreciate precision and enjoy being part of a dynamic industry.....Read more...
Unlike frontline employee support, this role acts as the administrative backbone for our strategic HR teams. You will gain unique, high-level exposure to how a global, data-driven HR function operates, balancing day-to-day administrative tasks, financial coordination, and complex case support while working towards a recognised HR qualification.
What You’ll Do
Employee Relations (ER) Support: Assist the ER Manager by scheduling formal meetings, taking accurate and highly confidential minutes during grievance or disciplinary hearings, organising ER case files, and helping to draft standard outcome letters.
HR Business Partner (HRBP) Support: Assist the HRBPs with preparing organisational charts, compiling data for talent reviews, and drafting formal HR correspondence and presentation materials.
Centres of Excellence Support:
Reward: Assist with administrative tasks related to annual pay reviews, benefits enrolment periods, and reward data checking.
L&OD: Help coordinate training sessions, manage learning management system (LMS) administration, and track employee training completion.
Talent Acquisition: Support the recruitment team with ad-hoc administrative tasks, candidate coordination, and employer branding initiatives
Communication and Engagement: support production of newsletters, support all communication methods, coordination of coffee and connect, general support on in-person events
Financial Administration: Take ownership of the HR team's purchasing processes by raising purchase orders (POs),processing invoices, and helping to track departmental spend against budgets.
Data & Reporting: Help compile,format, and distribute monthly HR metrics, ensuring absolute confidentiality and data accuracy across all reports.
Responsible Business Priorities: Supporting the coordination of the teams RBP objectives and ensuring timely contributions to tenders / contract requirements
What Could Set You Apart
Previous administrative experience, particularly in a corporate or office environment.
Experience with formal note-taking or transcription.
Basic financial acumen or prior experience dealing with invoices, billing, or purchase orders.
Advanced skills in Microsoft Excel/GoogleSheets (e.g., confident with formulas and data formatting).
A demonstrated curiosity about how different areas of HR work together to support a business and mitigate risk.
Training:BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.Training Outcome:Moving into a more defined with within (Reward, Learning & Organisational Development, Internal Communication and Engagement and Talent Acquisition).Employer Description:Who is Equifax?
At Equifax, we believe knowledge drives progress. As a global data, analytics and technology company, we play an essential role in the global economy by helping employers, employees, financial institutions and government agencies make critical decisions with greater confidence.
We work to help create seamless and positive experiences during life’s pivotal moments: applying for jobs or a mortgage, financing an education or buying a car. Our impact is real and to accomplish our goals we focus on nurturing our people for career advancement and their learning and development, supporting our next generation of leaders, maintaining an inclusive and diverse work environment, and regularly engaging and recognising our employees. Regardless of location or role, the individual and collective work of our employees makes a difference, and we are looking for talented team players to join us as we help people live their financial best.Working Hours :We believe great things happen when teams connect. Our schedule is built around 4 days of high-impact, in-office collaboration (Monday–Thursday), paired with Friday. Flexibility to wrap up your week remotely.
Monday to Friday, 9am - 5pm.Skills: Communication skills,Organisation skills,Highly proactive,Keen eye for detail....Read more...
FX Trading Technology | Canary Wharf, LondonContract Length3 to 6 months, with potential to extend to 12 monthsLocationCanary Wharf, London (4 days in the office, 1 day from home)Salary£27,000Start DateImmediateWorking Hours9:00am to 5:00pm, with some flexibility on start time (e.g. 8:00am starts)Reports ToHead of Operations and Business Management, with day-to-day supervision from a Quant on the teamInterview ProcessInitial interview (approx. 20 minutes) followed by a Python assessmentAbout the BusinessA leading Electronic Communication Network for global FX trading, forming part of a major exchange group. The business gives clients, including retail brokers, institutions, banks, hedge funds and proprietary trading firms, access to deep, diversified liquidity through award-winning, ultra-low-latency trading technology capable of handling thousands of clients simultaneously.The RoleThis is a hands-on internship working directly with the Head of Operations and Business Management, and supervised day-to-day by a Quant, on a focused, high-value automation project: replacing a manual invoicing and billing process with a robust, code-based solution.Today, this process involves pulling data from separate systems, applying exceptions logic, running multi-stage validations, and a significant amount of manual intervention to produce final files. You will learn the process in full, then build the Python tooling that makes it largely self-running.Key ResponsibilitiesWork closely with the operations team to map the existing invoicing process end-to-end: data sources, transformation logic, exception rules, validation steps and manual outputs.Translate that process knowledge into a clear technical specification for the automation solution.Build a Python-based pipeline that ingests data from multiple source systems, applies business rules and exception handling, runs the required validation checks, and generates accurate, client-ready invoices.Work with a large, data-heavy spreadsheet and encode its logic accurately in code, applying strong attention to detail throughout.Reduce manual copy-paste steps through scripted data transformation and output templating.Build a robust solution: handle edge cases, surface errors clearly, and keep outputs auditable.Document the solution clearly so it can be maintained, extended and handed over.Present progress at key milestones to the Head of Operations and other stakeholders.What We're Looking ForThis is not a software engineering role. We are not looking for a computer science background or formal software development experience, no specific university or degree subject is required. What matters is real, hands-on Python experience and a careful, detail-focused approach to working with data.Essential:Proven, hands-on Python experience, gained through real projects rather than coursework aloneComfortable working with Pandas; prior hands-on use is preferred.Strong Excel skills: able to open a complex, formula-heavy workbook built by someone else, understand its logic, and translate that into code.Experience working with large, detailed datasets, with the attention to detail needed to encode business logic accurately, including exception paths.A rigorous approach to validation: you design for edge cases, not around them.Clear communication: able to explain what you have built and why to a non-technical audience.Follows good coding practice and writes clean, readable, maintainable code.Preferred:Background or coursework in finance, economics, fintech or a related field is a plus, but not essential.ProcessA short initial interview (around 20 minutes) followed by a Python test. The assessment is not about completing every part of it. It is about how you approach the problem and the quality of the work you produce.....Read more...
Senior Accountant – Hospitality Salary: up to €3000 gross per month.Location: Athens (City Centre), Greece – Full-time, PermanentDepartment: FinanceIndustry: Multi-branch / Multi-entity growing businessLanguages : Greek and English About the OpportunityAre you a technically sharp, hands-on senior accounting professional ready to lead daily operations and develop a growing team?On behalf of a dynamic, expanding multi-branch organization in Athens, we are seeking a Senior Accountant to oversee the accounting department. Reporting directly to the Finance Manager, you will take ownership of the accuracy, timeliness, and regulatory compliance of all financial activities while mentoring and supervising a team of 4 (Mid-level, Junior, and Intern accountants). Key Responsibilities
Team Leadership & Operations: Oversee day-to-day accounting operations, organize team workloads, and review/quality-check the team’s deliverables to meet statutory deadlines.Financial Reporting & Month-End Close: Maintain accurate general ledger records and lead month-end reconciliations and journal entries to support monthly closing and financial statement preparation (P&L, Balance Sheet, Cash Flow).Tax & Statutory Compliance: Prepare tax filings and supporting documentation (VAT, withholding tax, income tax) in full compliance with Greek tax legislation, myDATA, and Taxisnet.Audit & Authority Relations: Support internal/external audits, manage tax authority requests, and ensure timely payment of tax and social insurance obligations.Process Improvement & Expansion: Collaborate cross-functionally on billing, budgeting inputs, and accounting setups for new branch openings.
Candidate Profile
Education: Bachelor’s degree in Accounting, Finance, Economics, or Business Administration (Master’s is a plus).Professional License: Registered with the Economic Chamber of Greece with Class B signatory rights mandatory (Class A is an asset).Experience: Minimum 5 years of progressive accounting experience, including hands-on experience supervising or reviewing the work of junior accountants. Experience in multi-branch/multi-entity structures is a plus.Technical Expertise: In-depth knowledge of Greek Accounting Standards (ΕΛΠ), Greek tax & labor laws, myDATA, and Taxisnet.Systems: Advanced MS Excel skills and proficiency in ERP software (experience with ERP Pylon is a strong advantage).Languages: Fluent in both Greek and English (written and spoken).Leadership & Mindset: Strong coaching abilities, sharp eye for detail, organizational rigor, and high discretion with confidential data.
What is on Offer
A structured, collaborative environment with clear pathways toward broader financial leadership.Opportunity to play a pivotal role in shaping processes within a growing organization.
Interested in taking the next step in your finance career?Please submit your CV in English to: beatrice@corecruitment.com for confidential review.....Read more...
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: WTI Commercial Façade Foreman is responsible for the oversite and performance of safety, efficiency, and quality of the WTI Commercial Building Envelope business. Safety is our number one priority and will be embedded into every discussion, meeting and project. As the clear and established leader of the WTI crew, the WTI Foreman is focused on safety, crew management and efficient execution of all WTI Projects assigned to them. Travel will be required. It is the responsibility of the WTI Commercial Foreman to deliver timely and the highest quality service to all our WTI customers.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Actively administers and enforces Company safety policy and program to minimize accidents affecting employees, the public, and property. This includes responsibility for conducting safety meetings, complying with governmental regulations, reporting and investigating accidents, and planning site-specific job safety procedures including: Conduct the daily onsite safety brief prior to the start of the WTI project with all onsite project personnel (Sales Rep, Customer, WTI Supt & Crew, Etc) Inspect and ensure safety of surroundings, equipment and tools and identify and discuss any safety concerns. Complete the Daily Hazard Analysis form and submit to the Supervisors as applicable. Ensure all project communication is completed prior to the start of any WTI project. This includes but is not limited to communication with: Sales Rep on weekly/daily schedule WTI crew members to discuss scope of work and daily tasks The customer prior to arrival, upon arrival, and upon completion of daily work WTI Supervisor on safety, schedule changes, project and crew updates, etc. Efficient project management to include managing crew start and end times, production rates, ensuring tools and materials are available to safely and efficiently completing the assigned project. Complete the project per the scope or work, design and specification of contract & engineering documents. Complete an end of day and/or end of project walk through to ensure quality repairs and address any items prior to leaving the job site. Before and after pictures will be sent to the Sales Rep and information will be included in daily project status reports. These items will include, detailed work performed updates, materials consumed, and supplies purchases are all recording daily. Supervises, directs, and coordinates the scheduling and execution of projects in assigned areas. This responsibility includes job start-up, job execution in accordance to contract specifications, job shut-down, and manpower scheduling, all consistent with the planned costs of the job. Manages field personnel, including, but not limited to, recruiting, hiring, training, motivating, and retaining the quality and number of production personnel needed to meet operating demands. This responsibility also includes laying off personnel, disciplinary action, employee assistance, and handling union matters relative to employees. Ensure that all WTI Field Labor will have a professional appearance and customer interaction while completing services for a customer. Responsible for the tracking and monitoring project inventory. Maintains highest quality on-site customer relations in projecting positive image. Has knowledge/understanding and assures assigned projects comply with all governmental rules and regulations affecting work sites and employees, i.e. OSHA, DOT, EEO/Affirmative Action, EPA, Wage and Hour, etc. Manage, monitor and document performance of WTI Commercial Field Labor and take appropriate steps or corrective measures to resolve employee and work related issues. Consult with WTI Commercial Supervisor and Human Resources as needed. Contributes to operations by supplying accurate and timely job information, including daily job logs, job file documentation, and compiling information for billing the customer. Provides management with earliest possible notification of real and potential job problems. Accepts responsibility for the care, custody, and purchasing of company equipment, material, tools, and other assets as assigned by the WTI Commercial Supervisor. Trains employees in proper material and equipment usage, maintenance, and storage. Coordinates and monitors performance of on-site subcontractors, where appropriate. Perform any other duty and/or project as required or assigned by the WTI Supervisor and/or Commercial Business Manager. Maintains ethical business conduct.
EXPERIENCE:
5+ years progressive experience in a similar role to include leading teams and technical solutions, training, troubleshooting, etc. Must be thoroughly familiar with standard façade construction including, masonry, EIFS, Stucco, Curtainwall, metal panels, concrete, plaster and other forms of facade systems and how to properly repair them using Tremco CPG Materials.
CERTIFICATES, LICENSES, REGISTRATIONS:
10 Hour OSHA Card 30 Hour OSHA Card (not required but will be provided once hired)Equipment operator certifications:LiftsSwing StagesScaffolding
OTHER SKILLS AND ABILITIES:
Effective training/education of others and proper/appropriate communicationApply for this ad Online!....Read more...
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Construction Manager is responsible for managing all projects (including GC and larger-scale P&R, TremCares, etc.). This will involve working with the superintendent or technicians assigned to the project to ensure delivery is on time and within budget, as well as selecting and managing all subcontractors. Additional duties will include participating in all proposals, specifications, price estimates, schedules, and sales efforts as they affect the aforementioned projects. The Construction Manager is responsible for sales and service support, field resources, and customer management communication as necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for contributing to, validating, and signing off on all proposals and specifications.
Conceptual Phase (estimates & schedules)
Program Planning Phase
Design Phase
Conduct Prebid
Construction Phase
Conduct Pre-construction
Effective Close-out
Cost Estimates and schedules
Use of ebuilder for all project documentation per policy manual.
Accountable for project cost/budget variance & profitability.
Accountable for Quality Assurance.
Understanding of subcontractor agreement and corrective measures of notification to subcontractor per the executed agreement.
Proper letter notification to non-compliant subcontractor agreement articles, i.e., no waivers of lien for lower tier subs, missing submittals, etc.
Set project timelines and goals.
Manage key metrics and report on a regular basis or as required.
Coordinate work with Program Managers, sales and service support, customer management (WTI and Tremco Roofing), and resource management.
Participate in the preventive and corrective action process with responsibility and authority to:
Initiate action to prevent the occurrence of any non-conformity relating to service, process, and quality.
Identify and record any service, process, or quality system problems.
Initiate, recommend, or provide solutions through designated channels.
Verify the implementation of solutions.
Control further processing, delivery, or installation of non-conforming products until the deficiency or unsatisfactory condition has been corrected.
Review all bids received and conduct contractor interviews for specification and contractual compliance.
Approve Proposals for submission (i.e. pricing, specification, scope).
Direct Project Manager, technicians, and superintendents.
Sign-off on project billings.
Responsible for change order negotiation and approval.
Metrics:
Benchmarks will be assembled for the following metrics:
Concept, Planning & Design (Proposals & Specs):
# Proposals/Specs being managed
# Proposals/Specs reviewed vs. in queue
#/$ Wins vs. Losses
Profit Margin of Wins vs. Losses
Construction (Execution)
# of projects w/in (time &/or $) budget +/- X%
Contractor Management
# Qualified Contractors
$ Billed & Outstanding (& DSOs)
Customer
Project Quality Score
Competencies:
Technical knowledge of all products and services that WTI offers
Deep understanding of all Construction Management tasks
Understanding of superintendent roles & responsibilities
Communications:
Superior written, oral, and digital communication skills
Must have excellent interpersonal skills and a customer service approach when dealing with sales reps
Able to create performance reporting
24-hour reply response to all inquiries
Computer Literacy
Ebuilder, Email, web, SAP, Access, Excel, PowerPoint, Microsoft Projects, Visual Cadd , AutoCadd, others TBD
Specification Development Stage:
Select the WTI Superintendent for the project.
Responsible for specification detail drawings approval. Signing off on Specifications shall be required by the Division Manager, Construction Manager, and Tremco Sales Rep.
Pre-Bid Stage:
Conducts Pre-Bid Meeting, agenda outlines the required format of the Pre-Bid Meeting. Document
responses from Pre-Bid Meeting minutes are documented or audio recorded and compiled into meeting minutes on the form
Receives and processes Pre-Bid Meeting Agenda and Sign-In form. Forwards published copies to local Tremco Rep, Superintendent, Facility Contact, and Roofing Subcontractor.
Bidding Stage:
Publishes, approves, and distributes Addendum (where applicable)
Receives and reviews bids and agreements
Pre-construction Stage:
Provides established Project Schedule
Assists Superintendent in planning and coordinating the Pre-Construction Meeting
Provides superintendent with necessary subcontractor information from Bid Form site-specific safety plans, certificates, etc, prior to the Pre-Construction meeting
Conducts and processes completed Pre-Construction Meeting documentation and distributes to all applicable parties
Construction Stage:
Daily receipt and review of Daily Inspection forms
Visits job site as necessary
Receive and review Weekly Progress Meeting Minutes; attend or be involved via conference call
Maintain the project schedule, and process updates from the superintendent
Perform site audits as appropriate
Authorize and generate Change Orders as required
Authorize subcontractor payments
Authorize Customer billing
Assist the Superintendent with any problems during construction
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
Position Title: Retreat and Guest Relations ManagerSalary: Up to £44,000 per annum + BenefitsHours: Full time 40 hours per week, 5 days over 7 to include weekends and bank holidaysBased at Ampleforth Abbey YO62 4ENLine Manager: Head of Guest OperationsKey relationships: The Monastery Lead for HospitalityLine management of:
2 x Retreat Coordinators1 x Event CoordinatorVolunteers within Retreats & Events
About Ampleforth AbbeyAmpleforth Abbey is home to the UK’s largest Benedictine Monastic Community, rooted in the Rule of St Benedict, whose mission is to seek God through prayer and service, and to invite others to experience faith in action.Located in the Howardian Hills north of York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.Ampleforth Abbey Trust is a registered charity, working alongside the Monastic Community to support its mission. With around 60 lay staff, the Trust delivers on a five-year strategy, “Choosing a Future Together”, to ensure a sustainable, faith-led future for the Abbey.Supporting the Monastic Community’s charism of Welcome and Hospitality, the Guest Relations Manager oversees, facilitates and delivers full-service support from an initial enquiry to the conclusion of a visit, providing excellent guest service for all retreatants, visitors, groups and for guests on tours and commercial events, while delivering on the aims of high occupancy, seamless coordination, excellent guest service and maximising revenue across all guest experiences.If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team Ampleforth Abbey is perfect for you!Core to this role is the delivery of a guest and hospitality experience commensurate with the aims of the Ampleforth Benedictine Community.The main responsibilities are as follows but are not limited to:-1. Guest Relations and Front of House for Ampleforth Abbey Trust
Provide a first point of Benedictine welcome to all guests, visitors and enquirers.Working closely with the Monastic Lead, manage and implement the annual programme of retreats.Work closely with the Monastic Community in the delivery of the retreat programme and a welcoming environment for all guests.Manage all guest bookings for retreat guests, group tours, day visitors, conferences and events.Oversee guest arrivals, check-in/check-out processes.Oversee the provision of a Benedictine welcome to all group and event visitors.Liaise and coordinate with other departments to ensure a smooth operational service to guests and visitors.Work with the Housekeeping Supervisor to ensure rooms are serviced on time and with the relevant personal requirements.Act as the senior point of escalation for guest complaints and service recovery, resolving issues swiftly and to the guest's satisfaction.Liaise and coordinate with the Marketing team and Monastic Community on the receiving of donations.
2. Team Leadership & Management
Set the standard, lead and motivate the Coordination team in the provision of a professional and excellent Benedictine guest experience.Liaise regularly with the Monastic Lead of Hospitality to ensure delivery of the Community’s aims.Liaise regularly with the Guest Operations Manager and other on site team members to ensure the smooth delivery of services for all guest bookings.Participate in all Ampleforth Abbey Trust team meetings appropriate to the Role of Guest Relations Manager.Lead regular team meetings for the management of the team’s workload and the delivery of efficient and proactive guest support services.Conduct regular performance reviews to develop the skills and personal development of the Coordination team members.Lead or arrange training for team members, appropriate to their role.Set clear performance targets for retreat and event bookings.Manage rotas and staffing levels and ensure appropriate cover including weekends and bank holidaysEnsure compliance in all aspects of Health and Safety, G.D.P.R. and Safeguarding in accordance with the Trust’s Policies and Procedures.
3. Reservations & Revenue Management
Manage the booking calendar for Ampleforth Abbey Trust.Oversee all individual and group retreat reservations.Oversee the coordination of all group tours bookings.Optimise room occupancy and venue space utilization.Handle complex customer enquiries and escalations efficiently.Process invoices, deposits and final billing reports accurately.Track and report on key KPIs.Present monthly performance summaries and guest feedback analysis.
4. Conferences, Concerts & Events Management
Serve as the primary contact for all external hire arrangements.Negotiate contracts, rates and terms for corporate conferences and events.Coordinate ticketing, seating plans and logistics for events and concerts.Liaise with internal and external caterers, audio visual technicians, and facilities’ teams for the smooth delivery of all events.Manage the Event Coordinator and handover to the Operations team to ensure flawless on-site delivery of events.
5. Customer Experience & Quality Control
Ensure the Benedictine charism of Hospitality is at the heart of the guest experience.Create a warm, welcoming, professional Benedictine guest experience for all guests.Identify opportunities, including via guest feedback, to elevate service standards and enhance the guest experience, delivering and reviewing them on an ongoing basis.Ensure special guest requirements and dietary needs are logged and delivered.
Ensure all health and safety compliance requirements and documentation are fulfilled across the guests’ experience.
Any other duties, as required by the Head of Guest Operations, Executive Team, Abbot or Monastery Lead for Hospitality, which pertain to the provision of a good guest experience at Ampleforth Abbey.About You
Previous experience in a similar roleStrong leadership and team management skillsBe a team player, flexible and reliable with a can-do attitudeExcellent guest service and communication abilitiesGood organisational skills with excellent attention to detailStrong problem-solving skills with the ability to manage multiple priorities.Own transport requiredExperience working in a heritage, visitor attraction, or faith-based settingInterest in history, heritage, or monastic traditionCalm, approachable, and professional mannerRespect and support for the spiritual and historic nature of the AbbeyAbility to work in a sometimes quiet, reflective environment
Working Conditions
Includes weekends, bank holidays, and occasional eventsFast-paced environment during peak visitor seasons
Benefits
Up to 8% employer-matched pensionLife assuranceFree lunch during working hoursFree on-site parking20% discount at the Tea room and Abbey ShopCycle to Work SchemeChristmas ClosureHistoric Houses and Yorkshire Great Houses, Castles and Gardens passes to borrowEmployee Assistance programmeRetail savings platform50% discount on fitness suite, swimming and other activities at St Albans Centre
Ampleforth Abbey Trust is committed to the highest standards of safeguarding. All appointments are subject to an enhanced DBS check and satisfactory references.Interested? If you feel that you possess the relevant skills and experience, then please submit your CV for review. INDHS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
