Credit Control Administrator – Part Time - Thomas March Group Ltd1-Year Fixed-Term Contract – Maternity CoverSalary: £15.00 per hourHours: Up to 30 hours per weekBased: Brighouse, West YorkshireWorking Pattern: Monday to FridayContract: 1-year fixed-term maternity coverThe RoleThomas March Group Ltd is looking for a Part-Time Credit Control Administrator to join our Finance Team on a 1-year fixed-term contract to provide maternity cover.The Credit Control team forms part of the wider Finance function and supports five trading entities across the Group, all of which are managed internally.Working closely with and reporting directly to the Credit Control Manager, you will support the day-to-day credit control and finance administration processes, including reconciling invoices against timesheets, self-billing systems and customer purchase orders, alongside daily banking, receipt allocation and payment chasing.Key ResponsibilitiesProcessing daily receipts and cash allocationsCompleting daily bank reconciliationsChasing outstanding customer purchase ordersReconciling purchase orders against invoicesReconciling self-billing invoicesReconciling self-billing receiptsChasing and confirming customer paymentsCarrying out credit reference searchesSupporting credit insurance reviewsAssisting with general credit control and finance administrationLiaising with customers to resolve invoice, payment and purchase order queriesEssential Skills & ExperienceGood numeracy and literacy skillsStrong communication skillsGood analytical and problem-solving abilityExcellent attention to detailOrganised and able to manage multiple tasks effectivelyDesirable Skills & ExperiencePrevious experience within credit control, finance or accounts administrationExperience using Sage 200 or another accounting packageGood working knowledge of Microsoft ExcelExperience using Microsoft OutlookWorking HoursThis is a part-time position of up to 30 hours per week, Monday to Friday.The role is offered on a 1-year fixed-term contract to provide maternity cover, paying £15.00 per hour.....Read more...
Office Administrator | Long Crendon | Up to £32,000 | Permanent, Full-Time A well-organised administrator who takes pride in keeping an office running smoothly? We're recruiting an Office Administrator for a friendly, professional accountancy firm in Long Crendon. You'll be the welcoming first point of contact and the organisational backbone of the office — looking after client records and compliance, supporting the directors and wider team, keeping day-to-day admin on track, and assisting with finance tasks when required. What you'll be doingProviding a warm, professional welcome to clients in person and on the phoneMaintaining accurate client records and compliance documentation (ID/AML)Providing general secretarial and typing support for the teamAssisting with billing and basic finance tasks when requiredManaging diaries, appointments and general office and supply administrationWhat you'll bringAdministration experience within an accountancy firm (or similar professional office)Comfortable assisting with billing and basic finance tasks, and keeping accurate recordsConfident, approachable communication — verbal and writtenProficient across Microsoft Office and general IT systemsWell-organised, proactive, and strong on attention to detailWhat's on offer Up to £32,000 depending on experience, 25 days' holiday plus bank holidays, and a company pension. Office-based, in a supportive team.....Read more...
Based in Sevenoaks, with regular travel to our Leatherhead office during trainingJoin our dynamic customer service teamWe’re looking for a confident, resilient and empathetic Customer Service Representative to be the voice of our business.If you enjoy talking to people on the phone, can handle difficult conversations professionally and take pride in solving problems, we’d love to hear from you.About usEvinox Residential is a leading specialist in energy metering, billing and services for communal and district heating systems.Using our in-house billing platform, we look after hundreds of communal and district schemes for private and social housing providers across the UK, issuing bills to tens of thousands of customers each year. We also support many more households through our pre-payment system.This is a customer-facing role where you will be the first point of contact for residents, both by phone and email.You’ll be responsible for handling billing queries, resolving complaints and explaining charges clearly and professionally. Many customers may be upset or frustrated when they call, so you’ll need to remain calm, stand your ground where necessary and still show empathy and understanding.This is a great opportunity for someone who thrives on communication, enjoys problem-solving and wants to play a key role in delivering excellent customer service.What you’ll do
Answer customer calls and emails promptly and professionallyHandle billing queries, payment plans and refund requestsResolve complaints and de-escalate tense situationsSupport our debt management teamRefer technical queries to external partnersUpdate and maintain accurate customer recordsRequest customer feedback and encourage online reviewsAssist with administrative duties, including post and welcome packs for new tenants
Essential requirements
Right to work in the UKA valid driving licence and access to your own carLiving within a 45-minute drive of Sevenoaks
Skills and experience
Strong telephone skills, with a confident, clear and personable mannerResilience under pressure and the ability to handle angry or upset customers without losing composureA firm but empathetic approach, balancing authority with care for vulnerable residentsA problem-solving mindset and the ability to explain bills and processes clearlyExcellent attention to detail, as accuracy in billing and customer data is essentialGood numeracy skills, with the confidence to work with figures, explain bills and help customers understand their costsGood organisational and diary-management skillsCompetence using Microsoft Office, particularly Excel and WordPrevious experience in a telephone-based customer service role is strongly preferred
LocationThe role is based in Sevenoaks, with regular travel to our Leatherhead office during training.Salary and benefits
22 days’ holiday plus bank holidaysCompany bonus scheme after one year of employmentOption to work from home one day per weekAutomatic enrolment into the company pension scheme after three months of employment
How to applyIf you’re looking to make a difference in a role where you’ll be valued, challenged and supported, apply now to join our dedicated team.....Read more...
The purpose of the role is to give support to the team and department in all matters relating to debt recovery.
Your main responsibilities would include:
Ensure that all legal work for which you are responsible is performed to an acceptable standard in accordance with client's instructions and to meet the practice standards of the Law Society
Participate in and contribute to practice development activities of the firm and/or department
Maintain acceptable standards in all aspects of office administration to include billing, file reviews, contract reviews, time recording and archiving
Ensure compliance with ISO 9001 and Lexcel procedures as required by the provisions of the firm’s quality procedures in force from time to time and any accompanying departmental procedures
Undertaking such administrative work on behalf of department as necessary
To answer the telephone, take messages and deal with enquiries as appropriate
To assist other members of the team as required, i.e. filing, photocopying, scanning, post allocation
Update file progress on office systems as required on the Nexum debt recovery system
To undertake to produce all monthly bills on behalf of the department and liaise with accounts office on any billing related issues
To undertake to produce reports for clients from the Nexum system upon request from client/fee earners
Taking credit and debit card payments
Training:Alongside your duties, you will also be studying towards the level 3 Business Administration apprenticeship, which includes learning from business administration specialists.
Level 3 Business Administrator apprenticeship standard, which includes:
Training provided by the employer and online with The Apprentice Academy
1 to 1 coaching with an experienced coach
End-Point Assessment (EPA)
Training Outcome:
Progression opportunities to the 'Legal Assistant' role in Debt Recovery
Employer Description:Pannone is an independent commercial law firm based in Manchester City Centre. Their offices are next to Deansgate Castlefield tram stop and Deansgate railway station. They founded the firm on a strong set of core values and those principles remain at the heart of their recruitment. They hold the Investors In People Gold award and offer a rewarding and supportive working environment. The Firm is ranked in the Legal 500 and Chambers and Partners directories. Their client base includes: Debenhams; Brother plc; DHL; Iceland; L’Oreal and PPL-PRS.Working Hours :Monday - Friday, 9.00am - 5.00pmSkills: IT skills,Attention to detail,Administrative skills,Analytical skills....Read more...
JOB DESCRIPTION
The Accounts Receivable Specialist is primarily responsible for managing and maintaining customer accounts by sending out billing forms in a timely manner, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
Essential Functions
Process accounts and incoming payments in compliance with financial policies and procedures
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Verify discrepancies and resolve clients' billing issues.
Facilitate payment of invoices due by sending bill reminders and contacting clients.
Generate financial statements and reports detailing accounts receivable status.
Executes waivers, sworn statements, affidavits, etc. to send with billings or to secure payment.
Communicates to admin additional paperwork needed to collect payment.
Trains and assists new AR Specialists
Mark ARs with collection codes for Managers to better evaluate problems.
Reviews and applies money from suspense
Minimum Requirements
High school diploma with extensive experience in customer service field.
One to three years prior related work experience
Excellent verbal, written and interpersonal skills
High degree of accuracy and attention to detail.
Proven ability to calculate, post and manage accounting figures and financial records.
A self-starter capable of multi-tasking and prioritizing.
Strong knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel.
Ability to take initiative in completing assigned work and projects.
Preferred Requirements
BS Degree in Finance, Accounting or Business Administration preferred, or the equivalent coursework in a related specialized field.
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period of time - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position
Benefits and Compensation
The salary range for applicants in this position generally ranges between $24.04/hour and 28.85/hour. The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers excellent comprehensive medical, dental and vision plans, financial benefit program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
Reporting to the Senior Lead Cashier, you will help keep the firm's client and office ledgers accurate: raising invoices, allocating and paying disbursements and answering queries from our legal advisers. You will start with straight forward, well-defined tasks under close supervision and take on more as your confidence grows. Any work involving the movement of client money is always checked by a qualified cashier, and final authorisation of payments stays with the senior team throughout your apprenticeship.
Key duties and responsibilities will include:
In your first few months, working alongside an experienced cashier:
Monitoring the Accounts inbox, answering routine queries and passing on anything more complex
Processing memos on client matters to record disbursements paid via direct debit for billing
Annotating monthly supplier statements and weekly court fee account invoices with the correct allocations
Preparing charity donation requests for approval
Keeping invoice, credit note and supplier records in good order
As your knowledge builds:
Processing invoice requests in line with work in progress (the unbilled time recorded on a case) and the legal adviser's allocation instructions
Setting up new purchase ledger suppliers and verifying their details
Preparing the weekly payment run for professional disbursements, and supporting the additional runs we make during the week for counsel's fees and similar items
Producing regular invoices from established templates and providing the supporting paperwork our outsourced cashiering platform, Cash room, needs in order to make payment
Monitoring client disbursements raised on the system and keeping the record of fee notes up to date
Learn and apply the Solicitors Accounts Rules.
Later in your apprenticeship:
Liaising directly with our legal advisers to resolve billing queries and to request bills so that costs can be taken and disbursements paid
Processing credit notes, invoice reversals and reprints, and transferring costs back to the client account
Preparing client to office transfers and running the daily reports that support them
Training:Accounts and Finance Level 2 apprenticeship standard.Training Outcome:Whilst the position is initially offered on a fixed-term basis, the intention is to support the successful candidate's long-term development with the firm. Subject to satisfactory performance, a positive contribution to the team, and business needs at the time, there may be opportunities to progress onto a permanent position or continue with a higher-level apprenticeship upon completion of the programme.Employer Description:Dean Wilson LLP is a long-established Brighton law firm with over 100 years of experience, known for its client-focused approach and commitment to delivering exceptional legal services. The firm prides itself on building trusted relationships through professionalism, transparency, and excellent client care.Working Hours :Monday to Friday, from 9:00am to 5:00pm.Skills: Communication skills,Attention to detail,Organisation skills,Logical,Team working....Read more...
As a Business Administrator Apprentice, you will work closely with a range of internal departments, supporting day-to-day business activities and contributing to projects that help the company grow and achieve its goals.
You will gain valuable experience across customer and partner support, administration, internal systems, billing, account management and business improvement projects. Working with experienced colleagues across the organisation, you will develop your communication, organisation, problem-solving and administrative skills while working towards your Level 3 Business Administrator apprenticeship.
Responsibilities:
Respond to customer and partner enquiries by phone, email and web chat, providing a professional and helpful service.
Assist with billing and account-related queries, ensuring information is accurate and up to date.
Process account changes and service updates, following internal procedures and maintaining accurate records.
Work closely with internal teams to resolve customer and partner queries efficiently and effectively.
Develop proposals and contribute to projects designed to improve customer service and internal business processes.
Record and track customer and partner interactions using the company's bespoke CRM system.
Support customers and partners with understanding their usage, charges and available options.
Maintain accurate records and ensure administrative information is updated across relevant systems.
Assist with general business administration and support colleagues with day-to-day operational tasks.
Contribute ideas and feedback to help improve processes, systems and the overall customer experience.
Training:Founded in 1974, we've been delivering market-leading learning and talent solutions for over forty years. We’re privileged to help individuals unlock their potential and realise the value of their skills and talents. As one of the UK's largest and longest-established apprenticeship and training providers, we're proud to help organisations and individuals unlock their potential, and make skills really work for them. Upon completion of this 15 month apprenticeship, you will have obtained your Business Administration apprenticeship L3 Apprenticeship.Training Outcome:There is a possibility of being offered a full-time role after successful completion of the apprenticeship.Employer Description:At Jellyfish Energy, we're more than just an energy company— we’re a growing team dedicated to delivering. We aim to deliver a simple, fair, and transparent offering to energy supply. Derived from a tech and data-led approach, we have direct access to unmatched reporting for both customers and partners.
As our customer and partner base grows, there is a need for our journey and we’re looking for a friendly and motivated Business Administror to join our company — supporting customers, partners and our internal team solving problems, and helping them manage their Electricity and Gas accounts.Working Hours :Monday-Friday (09:00AM-17:00PM).Skills: Communication skills,IT skills,Organisation skills,Administrative skills,Team working....Read more...
Responsible to: Senior Billing Co-ordinator
Duties:
1. Legal Help and Help at Court Submissions:
Ensuring billing deadline dates are met
Entering correct details to the spreadsheet
Uploading claims
Allocating BACs payments from bulk payments to individual matters
Preparing and submitting (3x over) escape claims
Monitoring Caseworkers closed and open cases
2. Legal Aid Certificated Matters:
Reviewing Bills of Costs and Legal Aid Report Bills prepared by the costs draftsman to ensure accuracy
Uploading claims for costs to the Legal Aid Agency (LAA) via CCMS
Liaising with the counsel to ensure that their claims are uploaded on the same day
Preparing and submitting appeals of LAA costs reductions
3. Inter Partes Matters:
Preparing invoices for opponent party(ies)
Paying all third parties correctly
Preparing profit costs bills
Uploading claims for costs to the LAA via CCMS (preparing Claim 2’s for payment of the LAA costs element)
4. Housing Possession Court Duty Scheme:
Diarising relevant dates
Submitting monthly HPCDS court duties for payment from the LAA in a timely manner
Reconciling payments from LAA for HPCDS
Preparing and submitting LAA Criminal Claims (CRM Claim 11)
Allocating BACs payments received from LAA to the correct client matter within case management system
Petty cash – monthly balance
Back up for payment of supplier invoices
9. Ensuring the ledgers are correctly allocated and cleared upon closure and storage of the files.
10. Answering incoming telephone calls and completing intake, which often involves managing difficult clients
11. Managing file storage:
Closing files and ensuring clear ledgers prior to recording file details on case management system (if applicable) ready for off-site storage
Managing and maintaining any relearnt hard copy files on site in office
Maintaining the record of archived files and initiating their destruction by the storage company upon the expiry of the relevant periods
12. To attend appropriate training courses in order to maintain and develop professional expertise and to satisfy regulatory requirements.
13. Proficient in Microsoft 365 applications and to be self-servicing.
14. To keep updated with changes in the law within relevant legal areas, as necessary.
15. To undertake any other tasks as may be identified and which are generally compatible with the functions for the post and to support the efficient operation of the Law Centre.
16. To adhere to all Law Centre policies, including the Equality and Diversity policy.Training:BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.Training Outcome:Potential for a permanent role on completion.Employer Description:Southern England Law Centre has provided free and low-cost specialist legal services to alleviate poverty and disadvantage for over 40 years. We provide specialist Housing and Welfare Benefits legal advice and representation.Working Hours :Monday to Friday, 9 am-5 pm.Skills: Communication skills,Attention to detail,Excel,Word,Numeracy,Punctuality,Integrity....Read more...
A qualified accountant ready to own a portfolio, lead client relationships and step into a genuine management role? This is a great opportunity with a well-established, growing accountancy practice in Berkhamsted. You'll be the trusted lead adviser for a varied portfolio of owner-managed businesses — overseeing their accounts, tax and advisory needs, reviewing work, and being the person clients pick up the phone to. You'll also mentor and develop the team below you and help shape how the practice grows. What you'll be doingManaging a portfolio of clients as their primary point of contact and trusted adviserReviewing accounts, corporation tax and personal tax before sign-offSpotting advisory, planning and improvement opportunities across your clientsOverseeing budgets, WIP, billing and recoverability on your portfolioMentoring, reviewing and developing semi-seniors and seniorsSupporting the partners on wider practice growth and new workWhat you'll bringACA or ACCA qualified with solid UK practice experienceExperience managing a client portfolio and reviewing others' workStrong technical knowledge across accounts and taxConfident, commercial and client-focused communicationA proactive, ownership-minded approachWhat's on offer £50,000 – £60,000 depending on experience, plus 25 days' holiday plus bank holidays, a company pension, ongoing development, and a clear route to progress within a growing firm.....Read more...
A senior, client-facing role for a qualified accountant who wants to lead relationships and shape how a portfolio is run. We're working with a well-regarded practice in Hemel Hempstead looking to appoint a Senior Client Manager. You'll be the trusted lead adviser for a portfolio of businesses — overseeing their accounts, tax and advisory needs, reviewing the numbers, and being the senior point of contact clients rely on. You'll also mentor the team and play a part in the practice's continued growth. What you'll bringACA or ACCA qualified with strong post-qualification practice experienceA track record managing a client portfolio as the lead contactConfident reviewing accounts, corporation tax and personal taxCommercial awareness — WIP, recoverability, billing and fee managementStrong leadership and the credibility to advise business owners directlyWhat you'll be doingLeading a portfolio of clients and owning the relationship end to endReviewing and finalising accounts and tax before sign-offIdentifying advisory and planning opportunities across your clientsMentoring and developing seniors and semi-seniorsSupporting the partners on growth, new work and process improvementWhat's on offer £52,000 – £62,000 depending on experience, plus 25 days' holiday plus bank holidays, a company pension and a good benefits scheme, with a clear route to progress in a growing firm.....Read more...
Support the timely and accurate processing of accounts receivable, including the preparation and submission of sales invoices through customer portals where required
Help maintain accurate customer and supplier account records by completing routine reconciliations, investigating variances and escalating queries promptly
Support credit control and cash collection activity by monitoring customer accounts, following agreed finance processes and helping resolve billing or payment queries
Assist with supplier account administration, including supplier statement reconciliations and coordination with Procurement and other teams to resolve missing or disputed information
Assist with customer account administration, including customer statement reconciliations and coordination with sales
Processing of sales credits and reinvoices in coordination with customer service
Contribute to accurate and organised finance records by filing, updating trackers, processing routine transactions and supporting month-end deadlines as directed
Develop finance knowledge through the apprenticeship programme, applying college learning in the workplace and taking ownership of personal development
Work collaboratively with the Finance Team and wider business, maintaining confidentiality, good communication and compliance with Martek policies, procedures and HSEQ standards
Apply for this job!Training:Delivery to be completed on-site and 6 hours per week off the job training either at Barnsley College or your place of work. Student to complete an Intermediate Technical Certificate as an Accounts Assistant Level 2 apprentice. Training Outcome:Possible progression opportunities. Employer Description:For over 25 years, Martek Marine has delivered disruptive technology that keeps crews safe, optimises vessel performance, and supports sustainable operations for the marine and oil and gas industries. Serving as a trusted partner to the world’s leading maritime companies and high-integrity industries, our team provides expertise and support that goes far beyond simple equipment supply. Working Hours :Days and hours to be discussed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative....Read more...
The Claims Handling Team provides outsourced managed claims service handling professional indemnity schemes on behalf of leading insurers. The team provided significant value to the wider RPC law firm through the provision of referrals and is an important aspect of the firm’s insurance business and future strategy.
The main responsibilities will be assisting team members with administrative tasks, including:
Opening new matters and inputting data into the claims management system
Sending acknowledgements
Conducting conflict searches
Assisting with diary management
Ensuring that all basic administrative tasks are completed accurately and timely, i.e. filing, scanning, making/receiving telephone calls, dealing with enquiries etc.
Dealing with financial matters, for example, arranging and processing payments, dealing with billing and accounts queries, recording and updating financial information, etc.
Capturing and collating required Management Information, for performance management, client reporting, Service Level Agreements, etc.
Liaising with insurers and brokers to request full policy information
Ensuring policies, proposal forms and schedules are properly filed
Management of centralised mailboxes
Providing excellent customer service at all times
Training:Business Administration Level 3 Standard.
Training Outcome:At this stage, we envisage there will be opportunities to work in the Claims Handling Team as an administrator following an initial 18-month fixed-term contract whilst the apprenticeship is undertaken.Employer Description:RPC is a dynamic, collaborative, and commercial law firm. Headquartered in London and with offices in Bristol, Hong Kong and Singapore, RPC support their clients globally, both through their own offices and by collaborating with leading law firm networks. They are big enough to handle the most complex matters, and agile enough to adapt quickly to the opportunities and challenges their clients face.Working Hours :Monday - Friday, 9.30am - 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working....Read more...
Major Duties and Responsibilities of Ocean Freight forwarder
Ensure smooth and timely freight process flow
Track and Trace Files and reporting
Use both export and import dashboards timely
Ensure accurate and timely billing
Contribute to maintain good relationships and good customer service, with customers and suppliers
Meet compliance at all times to regulations internal and external in accordance with government regulations
Understand department process flow, and look for best practices to improve operational efficiency and productivity
Timely responses to emails and requests (internal and external)
Escalation of problems to Management when necessary
Prepare customs entries in Customsware or other customs software
Understand the elements of the Import & Export customs SOP
Ensure accurate and timely data entry into operating systems
Ensure timely customs clearance of shipments
Monitor customs clearances and communicate with Customers
Training:
All training delivered during your working hours, via monthly tutor workshops, also BIFA workshops on teams
Training Outcome:
Continued professional development, advancement to agent role and beyond
Employer Description:Expeditors is a Fortune 500 global logistics company offering highly optimised and customised supply chain solutions. We are a service-based company offering a highly flexible approach to supply chain management. At the core of our cultural philosophy is a mission to exceed customers’ expectations through excellence in our service. We offer apprenticeships in International Trade and Logistics. Through this apprenticeship you will gain a rounded understanding of the freight forwarding industry setting you up for a long lasting career.Working Hours :9.00am - 5.30pm, with 1 hour lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
DENTAL RECEPTIONIST REQUIRED IN DEREHAMTo work Saturdays only Hours: 8.45 AM to 3.45 PM7 hours per weekOffering £13ph- £15phStart date: ASAPA busy mixed NHS and private practice in Dereham, NorfolkMain Job Tasks, Duties and ResponsibilitiesGreet patients.Register new patients according to established practice protocols.Assist patients to complete all necessary forms and documentation.Verify and update patient information.Inform patients of dental practice procedures and policy.Move patients through appointments as scheduled.Enter all relevant patient information into data system.Maintain and manage patient records in compliance with privacy and security regulations.Answer and manage incoming calls.Respond and comply to requests for information.Schedule patient appointments.Confirm upcoming appointments and recalls according to practice protocol.Check daily appointment schedule.Arrange patient charts for next day appointments.Fill in cancellations and no-shows.Organise referrals to other specialists.Dispatch lab work appropriately.Collect and receipt payments from patients at time of treatment.Inform patients of financial treatment plan options.Arrange payment schedule with patients.Prepare and mail billing statements.Prepare claim forms for dental insurance.Arrange supporting documents for insurance claims.Sort and distribute incoming and outgoing post.Monitor and maintain inventory of dental office supplies.Update patient education materials.Maintain a professional reception area.Safeguard patient privacy and confidentiality.Education and ExperienceGeneral education degree or high school diploma.Knowledge of dental terminology, procedures and diagnosis.Knowledge of computer and relevant software applications.Knowledge of general administrative and clerical procedures.Working knowledge of dental insurance.Experience using Software of Excellence.Key Competencies and SkillsHealthcare reception skills, ideally in dentistry.Computer/IT skills.Communication skills.Information collection and management.Planning and organizing.Accuracy.Customer service skillsTeam workInitiativeAdaptabilityConfidentialityKey Benefits:- Competitive salary with rapid growth potential- Bonuses tied to clear KPIs for achieving targets- Opportunity to work alongside a friendly and professional world-class team- Annual training provided to all staff- Ongoing support for personal and professional development- Career advancement opportunities within our expanding organisation- Substantial discounts on dental treatments for yourself....Read more...
DENTAL PRACTICE MANAGER - MANCHESTER (Wythenshawe)We are a thriving, well-established dental practice committed to providing exceptional patient care. We are seeking an experienced, proactive Dental Practice Manager to lead our team, oversee daily operations and help drive the continued growth of the practice.•Available asap •3 days a week (Days to be agreed, Mondays and Thursdays required with 3rd day of work to be discussed)•8.50am - 5.30pm working hours•£16-19 PH pay rate Practice information:Mainly NHS 2 surgery practice computerised using Dentally software and digital x-rays. Car parking available and tram nearby. The Role:You will be responsible for the smooth and efficient running of the practice, maintaining high standards of patient care, compliance, team performance and financial management. This is a key leadership position requiring excellent organisation, communication and problem-solving skills.Key Responsibilities:• Oversee the day-to-day running of the practice• Lead, support and develop the dental and administrative teams• Manage staff rotas, holidays, scheduling and workload planning• Maintain compliance with CQC, GDC, NHS and other relevant requirements• Lead on health and safety, risk management and quality assurance• Monitor budgets, billing, banking and financial performance• Improve systems and processes to increase efficiency• Support recruitment, onboarding, training and performance reviews• Manage patient concerns professionally and effectively• Liaise with laboratories, suppliers and external partners• Support marketing, growth initiatives and the practice’s long-term developmentAbout You:• Previous experience as a Dental Practice Manager is essential• Strong knowledge of dental compliance and practice operations• Confident leading, motivating and holding a team accountable• Highly organised, proactive and able to manage competing priorities• Excellent communication and interpersonal skills• Comfortable managing budgets and monitoring performance• Confident using IT systems and dental practice-management software• Committed to delivering an excellent patient experience• Able to identify problems and implement practical solutions• Dentally and Dental Compliance trained (desirable)What We Offer:• Competitive salary based on experience• Supportive and collaborative working environment• Opportunities for professional development• Autonomy to improve systems and shape practice operations• The opportunity to play a central role in the future success of the practiceThe successful candidate must have right to work in the UK as sponsorship is not available for this position.....Read more...
Greeting and welcoming patients warmly, managing their arrival and departure processes efficiently
Answering phones, handling enquiries, and scheduling appointments using practice management software
Managing and updating patients, ensuring accuracy and confidentiality in line with data protection regulations
Coordinating patient flow and optimising the appointment book to maximise clinic efficiency
Assisting with stock control and ordering of office supplies, ensuring the practice is well equipped
Processing payments, handling billing enquiries and liaising with insurance providers
Supporting the practice manager with administrative tasks, including report generation and data analysis
Contributing to the maintenance of practice policies and procedures, ensuring compliance with CQC standards
Assisting with marketing activities such as managing social media updates or patient communications
Maintaining a tidy, organised and professional reception area and contributing to the overall upkeep of the practice
Learning and applying principles of effective communication, customer service and team collaboration within a healthcare setting
Training:As part of your apprenticeship you will be required to attend Sheffield College on a day release one day per month. Training Outcome:Possibility of full time employment upon successful completion of apprenticeship. Employer Description:Welcome to Rossington Dental Practice, your trusted provider of NHS and private dental care for adults and children alike. Conveniently located in the heart of Rossington, Doncaster, we are dedicated to delivering high-quality dental services in a warm and inviting environment.Our modern facility is designed to meet a full spectrum of dental needs, from routine care to specialised treatments, supported by a talented team of professionals. Our staff includes experienced dentists, foundation dentists, a dental hygienist/therapist, skilled dental nurses, friendly receptionists, and an efficient practice manager.Led by our principal dentist, our practice is registered with the Care Quality Commission (CQC), ensuring we uphold the highest standards of care and comply with health regulations. This commitment to excellence in care reflects our dedication to your well-being and satisfaction.At Rossington Dental Practice, we’re here to create healthy, confident smiles for all. We welcome you to join our dental family and experience the personalised, comprehensive care that we are proud to offer.Working Hours :Monday - Friday
Details of working week to be discussed at interviewSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
JOB DESCRIPTION
Job Title: Order and Data Entry Rep
Location: Vernon Hills, IL
Department: Customer Service
Reports To: Supervisor, Customer Service
Weekly Schedule: Monday-Friday 8:00am - 4:30pm
JOB PURPOSE:
As our Order and Data Entry Rep, you'll be reviewing, verifying and entering our customers and our sales representatives orders into the system in a timely and accurate manner. You'll need strong attention to detail to catch errors and discrepancies when processing sales orders. Communicate with various departments ensure on-time deliveries..
RESPONSIBILITIES:
Identify appropriate customer account number prior to manually entering customer purchase order.
Enter manual orders into SAP system within 24 hours of receipt.
Respond to requests: identifying discrepancies or problems related to orders.
Provide appropriate pricing or customer service rep documents needed for correction.
Provide clear and concise notes within the order with corrections needed by pricing team or CS Rep
Confirm customers' name, address, and billing information are correct. Verify product numbers and specifications of items to be purchased, and enter this information on order documents.
Check inventory records to determine the availability of requested merchandise.
Review orders for completeness according to reporting procedures and forward incomplete orders for further processing.
Receive and respond to customer complaints.
REQUIREMENTS:
10-Key experience by touch
Prior order entry/customer service experience
Basic understanding of Excel and Word. SAP a plus
Strong attention to detail
Ability to prioritize workload and handle work with a sense of urgency
Effective written and verbal communication skills
Must be able to work well with others/good team player
Pay: $21 - $23/hr
From big benefits to small, we take care of our associates! After 30 days of employment, you will be eligible for a benefits package that includes medical, dental, life, disability and business travel insurance, flexible spending accounts, EAP, stock purchases and vacation/sick days/parental leave. We also offer a 401(k) plan after three months of employment. Associates are vested in the RPM Pension plan after completing five years of service. Rust-Oleum offers 9 paid holidays and one floating holiday per year.
You are also eligible to earn three weeks of vacation on an annualized basis.
Rust-Oleum is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected classApply for this ad Online!....Read more...
Provisioning
Set up Maintenance Contracts on the CRM.
Process contract renewals.
Process Change of Ownership requests.
Provide analysis to Account Managers on sites due for renewal.
Order new numbers and provision emergency service numbers.
Maintain accurate records in CRM and billing platforms.
Work across multiple carrier portals.
Customer Support
Receive and log customer support requests in real time via phone/email.
Coordinate moves, additions, and changes (MAC) in line with SLAs.
Produce accurate quotations, estimates, and proposals for chargeable works.
Respond to and escalate customer queries professionally.
Administration & Reporting
Ensure documentation for all orders and support requests is complete and accurate.
Maintain accurate data in Salesforce and other systems.
Work from reports created using Excel.
Collaboration & Continuous Improvement.
Communicate regularly with customers, suppliers, and internal teams.
Contribute to process improvements and KPI achievement.
Working towards the ‘Fourteen Way’.
Performing any other / or additional duties as dictated by the needs of the business.
Administration & Reporting
Ensure documentation for all orders and support requests is complete and accurate.
Maintain accurate data in Salesforce and other systems.
Work from reports created using Excel.
Collaboration & Continuous Improvement:
Communicate regularly with customers, suppliers, and internal teams.
Contribute to process improvements and KPI achievement
Working towards the ‘Fourteen Way’.
Performing any other / or additional duties as dictated by the needs of the business.
Training:Level 3 Business AdministrationTraining Outcome:Full-time position may be available upon successful competition of the L3 Business Administrator Apprenticeship. Employer Description:Established in 2011 Fourteen IP Communications is a global leader in providing AI and cloud telephony solutions to the hospitality industry. Trusted by world-renowned hotel brands including Marriott, Hilton, Hyatt, and Accor, we help properties enhance guest experience and streamline operations across more than 3,000 hotels worldwide.
We are a people centric company who are proudly accredited by Investors in People Gold Standard and believe that people are at the heart of everything we do. We believe in treating our colleagues, customers, and partners like family, and are passionate about our Innovation and communication, and continuously strive to develop new ideas and solutions that will benefit our customer and our people. Our vision is to create the most innovative solutions for the hospitality industry, enabled by people and power by AI and data intelligence.Working Hours :Monday to Friday
8am to 4.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Non judgemental,Patience,Strong IT skills (Excel, Mic....Read more...
Assist with purchase order administration, including data entry and supplier portal ordering under guidance
Help process supplier invoices and support basic billing/account administration
Support stock control activities — assisting with stock takes and helping keep stock records accurate in NetSuite
Support with responding to routine customer enquiries via email, Shopify, and social media, under supervision
Help handle straightforward customer returns and complaints professionally, following company procedures
Assist with entering and updating product information in NetSuite
Produce and maintain accurate records and documents — emails, filing, and general correspondence
Take part in your apprenticeship training, including monthly 1:1 sessions with your trainer coach, progress reviews, and coursework
Training:Training will take place 5 x days per week at the workplace, with regular visits from East Durham Colleges Business Administration Trainer Coach, to carry out reviews and set assignments.Training Outcome:Potential full-time employment upon successful completion of the apprenticeship.Employer Description:As a cherished family-run business nestled in the heart of Durham City, PetnPony takes pride in offering a diverse array of premium Pet and Equestrian products. Whether you seek a cozy home for your small animal or a protective rug for your beloved horse, we are dedicated to providing you with the perfect solutions.
At PetnPony, our relentless pursuit of excellence drives us to continuously discover the finest products at the most competitive prices, ensuring exceptional value for you, our valued customers.
With a vast inventory of over 14,000 products available both online and in our expansive 10,000 sq. feet showroom, we cater to all your pet, animal, and equestrian needs, promising a shopping experience like no other.
Our passionate team comprises dedicated individuals who are not only fully trained in pet care but also share a deep commitment to the welfare of all animals. Each member of our staff is a proud pet owner themselves, ranging from hamster enthusiasts to devoted horse lovers. Whether you're a new pet owner seeking guidance or an experienced hand looking for expert advice, rest assured that we possess a wealth of knowledge to guide you on your journey.
At PetnPony, we are more than just a business; we are a compassionate community that celebrates the unique bond between humans and animals. We look forward to welcoming you to our store and assisting you in providing the best care and products for your cherished pets and equestrian companions. Together, let's embark on an extraordinary journey of love and companionship with our beloved animals.Working Hours :Full-time, Monday-Friday, 9:00am-5:00pm (30-minute unpaid lunch break, 37.5 hours/week).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Non judgemental....Read more...
JOB DESCRIPTION
Title: Sales Operations Analyst
Location: St. Louis, MO
Summary:
As a Sales Operations Analyst, you will play a key role in supporting the team by managing critical sales support programs, including the corporate card program, expense management system, and vehicle reimbursement platform. This position also serves as a valuable liaison for Accounts Payable and Accounts Receivable activities, helping drive operational efficiency and exceptional internal and external customer support.
Minimum Requirements:
Bachelor's degree in Business, Finance, Accounting, or a related field, or an equivalent combination of education and experience.
Physical Requirements:
This position requires minimal physical activity but does involve extended computer use, up to 8 hours per day.
No unusual environmental conditions, lifting requirements, or physical exertion are associated with this role.
Essential Functions:
Serve as the primary administrator for the Concur expense management platform, including system maintenance, updates, reporting, compliance monitoring, and user support.
Manage and support the corporate American Express (AMEX) card program, including account administration and issue resolution.
Administer the vehicle reimbursement platform, ensuring accurate user setup, maintenance, reporting, and employee support.
Collaborate with the Global Service Center to monitor accounts payable processing, reporting, and issue resolution.
Prepare reports, dashboards, and analyses that provide actionable insights and support business decision-making.
Oversee accounts receivable activities performed by the Global Service Center to ensure accuracy, timeliness, and compliance with company policies.
Partner directly with customers to resolve invoice inquiries, payment applications, credit requests, and unapplied cash balances.
Support customer invoicing processes, including credits, rebills, and tax-related billing adjustments.
Maintain customer tax exemption documentation and ensure records remain accurate and up to date.
Identify opportunities to improve processes, enhance reporting capabilities, and increase operational efficiency across sales support functions.
Demonstrate a commitment to the Company's safety, quality, and continuous improvement initiatives.
Who We Are:
Carboline is a St. Louis-based coatings manufacturer with a global reach. The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world. Carboline has been ranked a top workplace, so culture and maintaining a safe and clean work environment is something we take very seriously.
Carboline is part of RPM International Inc., a $7.6 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services. From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions. Our career opportunities offer unlimited earnings potential, and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan.
Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best."Apply for this ad Online!....Read more...
Property Inspector/Inventory Clerk - Elephant and Castle, Central LondonAre you detail-oriented and tech-savvy, ready to embark on a rewarding career as a Property Inspector/Inventory Clerk? This could be the perfect opportunity for you.Company Overview:We are a dynamic and ambitious estate agency with a strong presence across London. Driven by technology and innovation, we are committed to providing exceptional service to both landlords and tenants. We are looking for a motivated individual to join our team as a Property Inspector/Inventory Clerk.Job Overview:As a Property Inspector/Inventory Clerk, you will be responsible for meticulously documenting and cataloguing the contents and condition of properties. Your role plays a crucial part in property management, facilitating smooth transitions between tenants, accurate billing, and ensuring accountability for property conditions. You will work closely with landlords, tenants, and property management teams to maintain accurate records and uphold professional standards. This role offers a competitive salary of £26,000 - £28,000 based on experience.Here's what you'll be doing:Conducting thorough inspections of properties, including residential and commercial spaces, before and after occupancyRecording detailed descriptions of property contents, including furnishings, appliances, fixtures, and other relevant itemsAssessing the condition of items within the property, noting any damages, wear and tear, or defectsCapturing clear and comprehensive photographic evidence of property conditions to support written recordsPreparing detailed inventory reports documenting all findings, including descriptions, conditions, and photographic evidenceCoordinating property inspections with tenants, landlords, and property management teams, ensuring all parties are informed and involvedMaintaining accurate and up-to-date inventory databases, ensuring information is easily accessible and organised for referenceAssisting in resolving disputes related to property conditions and inventories, providing factual documentation to support claimsEnsuring compliance with relevant laws, regulations, and industry standards governing property inventory proceduresIdentifying opportunities to improve inventory processes and streamline operations for increased efficiency and accuracyHere are the skills you'll need:Attention to detail and ability to meticulously document property contents and conditions with high accuracyStrong organisational skills to manage inventory records, scheduling, and documentation effectivelyExcellent verbal and written communication skills to liaise effectively with tenants, landlords, and property management teamsProficiency in photography to capture clear and detailed images of property conditionsProblem-solving abilities to identify issues and resolve conflicts related to property inventoriesComfort with using inventory management software and digital tools for data entry and record-keepingDependability and punctuality, with a commitment to meeting deadlines and delivering accurate results consistentlyWork permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Competitive salary between £26,000 - £28,000 based on experienceOpportunity to work in the vibrant Elephant and Castle areaProfessional development and training opportunitiesFriendly and supportive team environment5 days per week Monday to Saturday (Sunday and one weekday off) Travel costs will be covered as well.The chance to be part of a respected and growing estate agencyEmbarking on a career as a Property Inspector/Inventory Clerk in the property sector offers a fulfilling and stable career path. You will have the opportunity to hone your organisational skills, interact with diverse clients, and contribute significantly to the smooth management of rental properties. This role is ideal for those who appreciate precision and enjoy being part of a dynamic industry.....Read more...
Unlike frontline employee support, this role acts as the administrative backbone for our strategic HR teams. You will gain unique, high-level exposure to how a global, data-driven HR function operates, balancing day-to-day administrative tasks, financial coordination, and complex case support while working towards a recognised HR qualification.
What You’ll Do
Employee Relations (ER) Support: Assist the ER Manager by scheduling formal meetings, taking accurate and highly confidential minutes during grievance or disciplinary hearings, organising ER case files, and helping to draft standard outcome letters.
HR Business Partner (HRBP) Support: Assist the HRBPs with preparing organisational charts, compiling data for talent reviews, and drafting formal HR correspondence and presentation materials.
Centres of Excellence Support:
Reward: Assist with administrative tasks related to annual pay reviews, benefits enrolment periods, and reward data checking.
L&OD: Help coordinate training sessions, manage learning management system (LMS) administration, and track employee training completion.
Talent Acquisition: Support the recruitment team with ad-hoc administrative tasks, candidate coordination, and employer branding initiatives
Communication and Engagement: support production of newsletters, support all communication methods, coordination of coffee and connect, general support on in-person events
Financial Administration: Take ownership of the HR team's purchasing processes by raising purchase orders (POs),processing invoices, and helping to track departmental spend against budgets.
Data & Reporting: Help compile,format, and distribute monthly HR metrics, ensuring absolute confidentiality and data accuracy across all reports.
Responsible Business Priorities: Supporting the coordination of the teams RBP objectives and ensuring timely contributions to tenders / contract requirements
What Could Set You Apart
Previous administrative experience, particularly in a corporate or office environment.
Experience with formal note-taking or transcription.
Basic financial acumen or prior experience dealing with invoices, billing, or purchase orders.
Advanced skills in Microsoft Excel/GoogleSheets (e.g., confident with formulas and data formatting).
A demonstrated curiosity about how different areas of HR work together to support a business and mitigate risk.
Training:BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.Training Outcome:Moving into a more defined with within (Reward, Learning & Organisational Development, Internal Communication and Engagement and Talent Acquisition).Employer Description:Who is Equifax?
At Equifax, we believe knowledge drives progress. As a global data, analytics and technology company, we play an essential role in the global economy by helping employers, employees, financial institutions and government agencies make critical decisions with greater confidence.
We work to help create seamless and positive experiences during life’s pivotal moments: applying for jobs or a mortgage, financing an education or buying a car. Our impact is real and to accomplish our goals we focus on nurturing our people for career advancement and their learning and development, supporting our next generation of leaders, maintaining an inclusive and diverse work environment, and regularly engaging and recognising our employees. Regardless of location or role, the individual and collective work of our employees makes a difference, and we are looking for talented team players to join us as we help people live their financial best.Working Hours :We believe great things happen when teams connect. Our schedule is built around 4 days of high-impact, in-office collaboration (Monday–Thursday), paired with Friday. Flexibility to wrap up your week remotely.
Monday to Friday, 9am - 5pm.Skills: Communication skills,Organisation skills,Highly proactive,Keen eye for detail....Read more...
Senior Accountant – Hospitality Salary: up to €3000 gross per month.Location: Athens (City Centre), Greece – Full-time, PermanentDepartment: FinanceIndustry: Multi-branch / Multi-entity growing businessLanguages : Greek and English About the OpportunityAre you a technically sharp, hands-on senior accounting professional ready to lead daily operations and develop a growing team?On behalf of a dynamic, expanding multi-branch organization in Athens, we are seeking a Senior Accountant to oversee the accounting department. Reporting directly to the Finance Manager, you will take ownership of the accuracy, timeliness, and regulatory compliance of all financial activities while mentoring and supervising a team of 4 (Mid-level, Junior, and Intern accountants). Key Responsibilities
Team Leadership & Operations: Oversee day-to-day accounting operations, organize team workloads, and review/quality-check the team’s deliverables to meet statutory deadlines.Financial Reporting & Month-End Close: Maintain accurate general ledger records and lead month-end reconciliations and journal entries to support monthly closing and financial statement preparation (P&L, Balance Sheet, Cash Flow).Tax & Statutory Compliance: Prepare tax filings and supporting documentation (VAT, withholding tax, income tax) in full compliance with Greek tax legislation, myDATA, and Taxisnet.Audit & Authority Relations: Support internal/external audits, manage tax authority requests, and ensure timely payment of tax and social insurance obligations.Process Improvement & Expansion: Collaborate cross-functionally on billing, budgeting inputs, and accounting setups for new branch openings.
Candidate Profile
Education: Bachelor’s degree in Accounting, Finance, Economics, or Business Administration (Master’s is a plus).Professional License: Registered with the Economic Chamber of Greece with Class B signatory rights mandatory (Class A is an asset).Experience: Minimum 5 years of progressive accounting experience, including hands-on experience supervising or reviewing the work of junior accountants. Experience in multi-branch/multi-entity structures is a plus.Technical Expertise: In-depth knowledge of Greek Accounting Standards (ΕΛΠ), Greek tax & labor laws, myDATA, and Taxisnet.Systems: Advanced MS Excel skills and proficiency in ERP software (experience with ERP Pylon is a strong advantage).Languages: Fluent in both Greek and English (written and spoken).Leadership & Mindset: Strong coaching abilities, sharp eye for detail, organizational rigor, and high discretion with confidential data.
What is on Offer
A structured, collaborative environment with clear pathways toward broader financial leadership.Opportunity to play a pivotal role in shaping processes within a growing organization.
Interested in taking the next step in your finance career?Please submit your CV in English to: beatrice@corecruitment.com for confidential review.....Read more...
The role encompasses a wide variety of tasks. Responsibilities will evolve as your competence and confidence grow, with increasing ownership and complexity over the 18-month programme.
Business Administration & Secretarial Support
Manage all incoming and outgoing correspondence (email, post, client portals), drafting professional responses and ensuring timely escalation or resolution.
Maintain accurate, well-organised electronic and physical filing systems, document version control, and central knowledge repositories (SharePoint/OneDrive).
Coordinate travel, accommodation, and logistics for directors and team members attending client meetings, training events (e.g. ServiceNow Knowledge), and business development activities.
Provide comprehensive personal assistant support to the Managing Director and Director of Operations: diary management, meeting scheduling, agenda preparation, and prioritisation of commitments.
Finance & Commercial Administration
Prepare, format, and issue client invoices and statements in line with signed contracts, billing schedules, and company procedures.
Receive, log, and process supplier invoices and expense claims; maintain the purchase ledger and support timely payments.
Monitor aged debt, professionally chase outstanding payments, and contribute to cashflow and management reporting.
Assist with basic business finance management: budget tracking, forecast inputs, credit card reconciliations, and preparation of monthly financial packs for directors.
Support payroll and pension administration processes as the team expands.
Contracts, Compliance & Governance
Draft, format, and issue contracts, Statements of Work (SoWs), NDAs, and variation orders using approved templates; coordinate internal review and approval workflows.
Maintain the central contract register, insurance certificates, compliance trackers, and supplier/client due-diligence records.
Conduct compliance and pre-engagement checks; support maintenance of company registers and statutory filings (under supervision).
Uphold strict confidentiality, data protection (UK GDPR), and information security standards — particularly important when handling public sector client data.
Assist with policy reviews, process documentation, and implementation of improvements aligned to BOX3’s business continuity and governance frameworks.
Meetings, Projects & Stakeholder Coordination
Organise, attend, and produce accurate, professional minutes and action logs for internal and client meetings; proactively chase actions to completion.
Support business development and bid activity: formatting proposals and responses, collating CVs and compliance evidence, coordinating submissions, and maintaining bid trackers.
Provide light-touch project coordination support: timesheet collection, milestone tracking, and basic RAID log maintenance (as competence develops).
Help organise company events, team away-days, and client hospitality.
General Business Support & Continuous Improvement
Act as a central point of contact for routine operational queries from directors, contractors, and external parties.
Identify and propose process improvements to increase efficiency, reduce errors, or enhance the candidate/apprentice experience.
Fully engage with the apprenticeship programme: complete all off-the-job learning, build a high-quality portfolio, participate in progress reviews, and prepare thoroughly for End Point Assessment (EPA).
Undertake any other reasonable duties required to support the smooth operation and growth of BOX3 LTD.
Training:You will be working towards a level 3 business administration apprenticeship.
You will attend training one day a week.
Training centre is located at CDC Centre, Cricket Inn Road, Manor Lane, Sheffield, S2 1TR.Training Outcome:Successful completion of the apprenticeship opens clear progression routes within BOX3 LTD’s Business Operations, Finance, and Project Management practices.
With our ambitious growth plans (dedicated Sheffield office, team expansion to 5–8+ staff, telecom reseller development, and regional/offshore capability), there will be tangible opportunities to move into permanent roles such as:
Business Administrator / Operations Coordinator
Finance Assistant / Commercial Administrator
Project Coordinator / Bid Support Specialist
Executive Assistant to Directors (as the business scales)
We are committed to developing our people internally. Many of our future leaders and specialists will come from apprenticeship and early-career routes. Salary upon successful completion and transition to a permanent role is targeted at £25,000 per annum (subject to role, performance, and market conditions), with ongoing annual salary reviews and access to the company bonus scheme.Employer Description:BOX3 is a UK-owned, truly independent consultancy. Our founders bring over 50 years of accumulated experience delivering transformation across Central Government, Law Enforcement, Health, and National SecurityWorking Hours :Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Construction Manager is responsible for managing all projects (including GC and larger-scale P&R, TremCares, etc.). This will involve working with the superintendent or technicians assigned to the project to ensure delivery is on time and within budget, as well as selecting and managing all subcontractors. Additional duties will include participating in all proposals, specifications, price estimates, schedules, and sales efforts as they affect the aforementioned projects. The Construction Manager is responsible for sales and service support, field resources, and customer management communication as necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for contributing to, validating, and signing off on all proposals and specifications.
Conceptual Phase (estimates & schedules)
Program Planning Phase
Design Phase
Conduct Prebid
Construction Phase
Conduct Pre-construction
Effective Close-out
Cost Estimates and schedules
Use of ebuilder for all project documentation per policy manual.
Accountable for project cost/budget variance & profitability.
Accountable for Quality Assurance.
Understanding of subcontractor agreement and corrective measures of notification to subcontractor per the executed agreement.
Proper letter notification to non-compliant subcontractor agreement articles, i.e., no waivers of lien for lower tier subs, missing submittals, etc.
Set project timelines and goals.
Manage key metrics and report on a regular basis or as required.
Coordinate work with Program Managers, sales and service support, customer management (WTI and Tremco Roofing), and resource management.
Participate in the preventive and corrective action process with responsibility and authority to:
Initiate action to prevent the occurrence of any non-conformity relating to service, process, and quality.
Identify and record any service, process, or quality system problems.
Initiate, recommend, or provide solutions through designated channels.
Verify the implementation of solutions.
Control further processing, delivery, or installation of non-conforming products until the deficiency or unsatisfactory condition has been corrected.
Review all bids received and conduct contractor interviews for specification and contractual compliance.
Approve Proposals for submission (i.e. pricing, specification, scope).
Direct Project Manager, technicians, and superintendents.
Sign-off on project billings.
Responsible for change order negotiation and approval.
Metrics:
Benchmarks will be assembled for the following metrics:
Concept, Planning & Design (Proposals & Specs):
# Proposals/Specs being managed
# Proposals/Specs reviewed vs. in queue
#/$ Wins vs. Losses
Profit Margin of Wins vs. Losses
Construction (Execution)
# of projects w/in (time &/or $) budget +/- X%
Contractor Management
# Qualified Contractors
$ Billed & Outstanding (& DSOs)
Customer
Project Quality Score
Competencies:
Technical knowledge of all products and services that WTI offers
Deep understanding of all Construction Management tasks
Understanding of superintendent roles & responsibilities
Communications:
Superior written, oral, and digital communication skills
Must have excellent interpersonal skills and a customer service approach when dealing with sales reps
Able to create performance reporting
24-hour reply response to all inquiries
Computer Literacy
Ebuilder, Email, web, SAP, Access, Excel, PowerPoint, Microsoft Projects, Visual Cadd , AutoCadd, others TBD
Specification Development Stage:
Select the WTI Superintendent for the project.
Responsible for specification detail drawings approval. Signing off on Specifications shall be required by the Division Manager, Construction Manager, and Tremco Sales Rep.
Pre-Bid Stage:
Conducts Pre-Bid Meeting, agenda outlines the required format of the Pre-Bid Meeting. Document
responses from Pre-Bid Meeting minutes are documented or audio recorded and compiled into meeting minutes on the form
Receives and processes Pre-Bid Meeting Agenda and Sign-In form. Forwards published copies to local Tremco Rep, Superintendent, Facility Contact, and Roofing Subcontractor.
Bidding Stage:
Publishes, approves, and distributes Addendum (where applicable)
Receives and reviews bids and agreements
Pre-construction Stage:
Provides established Project Schedule
Assists Superintendent in planning and coordinating the Pre-Construction Meeting
Provides superintendent with necessary subcontractor information from Bid Form site-specific safety plans, certificates, etc, prior to the Pre-Construction meeting
Conducts and processes completed Pre-Construction Meeting documentation and distributes to all applicable parties
Construction Stage:
Daily receipt and review of Daily Inspection forms
Visits job site as necessary
Receive and review Weekly Progress Meeting Minutes; attend or be involved via conference call
Maintain the project schedule, and process updates from the superintendent
Perform site audits as appropriate
Authorize and generate Change Orders as required
Authorize subcontractor payments
Authorize Customer billing
Assist the Superintendent with any problems during construction
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
