### Customer Service Coordinator**Location:** Mirfield**Hours:** 08:30 – 17:00 Monday to Thursday and 08:30 – 15:45 on Friday with a 45-minute unpaid lunch each day.**Salary:** £25,000A prestigious manufacturing business in the heart of West Yorkshire is seeking a dedicated Customer Service Coordinator. This role offers the chance to be part of a thriving team, providing exceptional service to ensure customers receive their orders as expected.#### Benefits:- **Competitive Salary:** £25,000 per annum.- **Work-Life Balance:** Enjoy early finishes on Fridays.- **Professional Growth:** Regular one-to-one meetings with line managers to discuss goals and objectives.- **Team Environment:** Collaborate with a supportive team and contribute to cross-functional projects.- **Health and Safety:** Prioritise a safe working environment with comprehensive safety standards.#### Key Responsibilities:- **Order Management:** Process and acknowledge sales orders, amend existing orders, and inform production and transport teams of any changes.- **Customer Communication:** Advise customers on delivery dates, shortages, and other relevant updates.- **Logistics Coordination:** Book deliveries, maintain delivery notes, and ensure all paperwork is signed and returned.- **Database Maintenance:** Manage complaints and returns, raise credit notes and invoices, and update customer information.- **Financial Oversight:** Check hauliers’ invoices, action daily billing runs, and raise pro-forma invoices.- **Product Management:** Create new product codes and prices, and maintain load calculators.- **Quality Assurance:** Participate in ISO and Ethical audits, manage quality issues, and ensure compliance with quality and audit processes.- **Health and Safety:** Adhere to and promote company safety policies, ensuring a clean and safe working environment.#### Required Skills and Experience:- **Education:** GCSE Maths and English Grade 4(C) or above.- **Communication:** Excellent professional communication skills for liaising with internal and external customers.- **Administration:** Strong administration skills with excellent attention to detail.- **Numeracy:** Highly numerate with experience in using Microsoft Office Applications.- **Technical Knowledge:** Familiarity with D365 is advantageous but not essential.This role is perfect for someone looking to make a significant impact in a dynamic and supportive environment. Apply today to join a company that values professional growth, teamwork, and safety.**Aqumen Business Solutions** is acting as an Employment Agency in relation to this vacancy.....Read more...
Are you an experienced Engineering Manager / IT Service Delivery Manager with a passion for creating efficient and cost-effective solutions? If yes, then join us as we expand rapidly, offering exciting career development in a dynamic, collaborative, and supportive environment.We are seeking a dedicated leader to join our team and play a critical role in managing and supporting our engineering teams, enhancing service delivery, and driving operational excellence.Salary: £40,000-£55,000 (negotiable based on experience)Location: UK (eligible to work in the UK required)Key Responsibilities:
Lead and manage engineering teams, ensuring they are fully prepared for all scheduled shifts, including day, night, in-hours, and out-of-hours workOversee job quoting, with training available as needed, and manage job opportunities and billing processes within our CRMMonitor Profit & Loss on jobs, working closely with our finance team to ensure that all projects meet margin targets and scope is accurately billedFoster a collaborative, open communication environment that encourages feedback and teamwork.
Skills & Experience:
Self-motivated, highly organized, and calm under pressureStrong understanding of data cabling; knowledge of retail tech (e.g., EPOS, digital signage) is a plusProficiency in Outlook, Excel, Word, PowerPoint, and browser-based CRM systemsExcellent communication skills adaptable to both technical and non-technical audiencesExperience in labour management and a network of engineering contacts is highly desirableSales and business development experience is advantageous
Salary & Benefits:
£40,000-£55,000 annual salary£2,000 annual out-of-hours bonus23 days annual leave + bank holidaysBirthday leaveCompany laptop, phone allowance, remote access toolsGroup stakeholder pension and WPA cash benefit schemeAccess to company van or pool car (if required)
All applicants must have a clean driving license and pass background checks. We are equal opportunities employer.If you're ready to make a significant impact in a fast-paced environment, apply now and be part of our exciting journey!....Read more...
An opportunity has arisen for an experienced Personal Injury Solicitor / CILEX Lawyer with 3-5 years of PQE to join a well-established legal firm. This full-time role offers excellent benefits and competitive salary.
As a Personal Injury Solicitor / CILEX Lawyer, you will manage a range of military personal injury cases, handling each matter from client onboarding to case closure.
You will be responsible for:
* Managing a caseload of military personal injury claims under supervision.
* Handling cases from initial instructions through to final documentation and archiving, in line with procedural guidelines.
* Preparing essential file documentation and ensuring all client communications are accurately recorded.
* Billing and overseeing fee collections from clients and other involved parties.
* Responding promptly to client inquiries and providing support to colleagues in the Personal Injury department.
What We Are Looking For:
* Previously worked as a Personal Injury Solicitor, CILEX Lawyer or in a similar role.
* 3-5 years of Post-Qualification Experience (PQE), ideally within military personal injury claims.
* Friendly, professional client care skills with the ability to explain legal concepts in a clear and concise manner.
* Proven organisational skills to manage casework effectively and meet deadlines.
* Confident in using IT tools relevant to legal practice.
What's on Offer:
* Competitive salary.
* Profit Sharing Scheme
* 23 days starting,
* Pension Scheme
* Life Assurance
* Death in Service benefit at 3 times salary.
* Private Health Insurance
* Enhanced Maternity/Paternity Pay
* Employee Assistance Programme
* Paycare Health Cash Plan
* Discounted Bus Travel.
* Payroll Giving Scheme
* Employee Referral Bonus
This is an excellent opportunity to further develop your expertise and advance your career in personal injury law.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Personal Injury Litigation Fee Earner/Solicitor Exciting Opportunity in Macclesfield
Are you an experienced Personal Injury Litigation Fee Earner or Solicitor looking for a new challenge? We are partnering with a reputable law firm in Macclesfield, Cheshire, known for its exceptional client service and commitment to securing the best outcomes. This is an excellent opportunity to join a team with over 34 years of combined experience in personal injury and employment claims.
Role Overview: In this role, you will handle a diverse caseload of personal injury litigation cases. You will be expected to manage cases from inception through to resolution, providing high-quality legal advice and maintaining outstanding client care.
Key Responsibilities:
- Manage a caseload of personal injury litigation cases, ensuring effective handling and resolution.
- Work with a thorough understanding of statutory legislation, CPR, and relevant case law.
- Deliver results in a performance-driven environment while meeting tight deadlines.
- Utilize excellent organizational and time management skills to manage and prioritize tasks.
- Provide exceptional legal advice while adhering to compliance issues, codes of conduct, and accounts rules.
- Collaborate effectively within a team and contribute to a supportive work environment.
Essential Skills and Competencies:
- At least three years of personal injury litigation experience is desirable.
- Proven experience in handling personal injury cases with a solid billing record.
- Strong IT skills and familiarity with case management systems.
- Excellent communication skills with the ability to convey complex legal concepts clearly.
- Ability to work calmly and efficiently under pressure.
Personal Qualities:
- Driven, conscientious, and personable.
- Professional, honest, and hardworking.
- Self-motivated and focused on continuous development and improvement.
- A team player with a commitment to client care and service excellence.
Salary and Benefits:
- Competitive salary up to £45,000, depending on experience.
- 31 days of annual leave (including bank holidays), increasing with length of service.
- Pension scheme and private medical insurance.
- Casual office dress code.
- Permanent, full-time position with hybrid working options available for the right candidate.
How to Apply: If you are ready to take the next step in your career with a firm that values expertise and dedication, please send your CV to c.orrell@clayton-legal.co.uk or call 0161 914 7357 for a confidential discussion.
We look forward to helping you advance your career and achieve your professional goals.....Read more...
Are you an experienced Engineering Manager / IT Service Delivery Manager with a passion for creating efficient and cost-effective solutions? If yes, then join us as we expand rapidly, offering exciting career development in a dynamic, collaborative, and supportive environment.We are seeking a dedicated leader to join our team and play a critical role in managing and supporting our engineering teams, enhancing service delivery, and driving operational excellence.Salary: £40,000-£55,000 (negotiable based on experience)Location: UK (eligible to work in the UK required)Key Responsibilities:
Lead and manage engineering teams, ensuring they are fully prepared for all scheduled shifts, including day, night, in-hours, and out-of-hours workOversee job quoting, with training available as needed, and manage job opportunities and billing processes within our CRMMonitor Profit & Loss on jobs, working closely with our finance team to ensure that all projects meet margin targets and scope is accurately billedFoster a collaborative, open communication environment that encourages feedback and teamwork.
Skills & Experience:
Self-motivated, highly organized, and calm under pressureStrong understanding of data cabling; knowledge of retail tech (e.g., EPOS, digital signage) is a plusProficiency in Outlook, Excel, Word, PowerPoint, and browser-based CRM systemsExcellent communication skills adaptable to both technical and non-technical audiencesExperience in labour management and a network of engineering contacts is highly desirableSales and business development experience is advantageous
Salary & Benefits:
£40,000-£55,000 annual salary£2,000 annual out-of-hours bonus23 days annual leave + bank holidaysBirthday leaveCompany laptop, phone allowance, remote access toolsGroup stakeholder pension and WPA cash benefit schemeAccess to company van or pool car (if required)
All applicants must have a clean driving license and pass background checks. We are equal opportunities employer.If you're ready to make a significant impact in a fast-paced environment, apply now and be part of our exciting journey!....Read more...
An opportunity has arisen for a Conveyancing Solicitor to join a well-established law firm. This full-time role offers excellent benefits, salary range of £30,000 - £50,000 and 2 days' remote working after a 3-month probation.
The ideal candidate will have 2 years of recent PQE or equivalent experience in managing commercial & residential conveyancing files independently.
As a Conveyancing Solicitor, you will oversee a full range of commercial conveyancing files, progressing cases from start to finish with minimal supervision, while ensuring client satisfaction and compliance with industry standards.
You will be responsible for:
* Managing commercial conveyancing matters such as sales, purchases, leases, extensions, trusts, loan agreements, deeds of covenant, licenses, lending, and transfers.
* Working closely with the Head of Department to support the department's development in line with the business plan.
* Maintaining effective control over work in progress, billing, and fee recovery.
* Adhering to quality and risk management standards, while keeping client expectations in check.
* Overseeing junior staff members as part of a collaborative team environment.
What we are looking for:
* Previously worked as a Conveyancing Solicitor, Conveyancing Lawyer, Conveyancer or in a similar role.
* At least 2 years of recent PQE or equivalent experience in managing commercial & residential conveyancing files independently.
* Skilled in legal research and drafting.
* Strong communication and organisational skills.
Whats on offer:
* Competitive salary
* Performance bonus
* Pension scheme
* 25 days annual leave plus bank holidays & Christmas week closure
* Staff discounts
* Employee social events
* Long-service awards
* Casual dress down days
* Bring your pet to work days
* Free on-site parking
* Employee health and welling events
Apply now for this exceptional Conveyancing Solicitor opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Act as a first point of contact for current and prospective tenants, providing exceptional customer service
Assist in onboarding new tenants, ensuring they have a smooth transition into our facilities
Respond to tenant inquiries and support needs in a timely and professional manner, escalating issues as necessary
Assist with maintaining tenant records, contracts, and contact information to ensure data accuracy
Support invoicing, billing, and payment tracking processes, collaborating with the finance team as needed
Help manage bookings for meeting rooms and shared spaces, coordinating schedules and ensuring room readiness
Liaise directly with tenants to quote for office cleaning services, produce cleaning contracts for tenants’ signature and liaise with cleaning supervisor to schedule new office cleans
Liaise with tenants giving them notice of planned and scheduled work in a timely manner
Assist with organising events, workshops, and networking opportunities for tenants and the wider community
Support the promotion of available spaces, helping attract new tenants and strengthen our community impact
Training:
You will receive specific on-the-job training from the employer in your workplace at Millfields
Off-the-job training will be delivered using weekly classroom sessions delivered at Achievement Training city centres location or you will be work-based and will be given time in the working week to study towards the theory element of the programme
Training Outcome:An apprenticeship in business and administration can lead to a range of careers, including:
Business or Research Development Manager
HR Manager
Careers Adviser
Project Manager
Office Manager
CEO
Employer Description:The Millfields Trust was established in 1999 and is a trading Social Enterprise set up to help regenerate the Stonehouse neighbourhood in Plymouth. Our mission is to create life changing employment opportunities for the residents in the heart of Stonehouse and rejuvenate Union Street as a civic spine, restoring the historic link between the City and Devonport.Working Hours :Monday to Thursday 08:30-16:30 and Friday 08:30-16:00.Skills: Communication skills,Organisation skills,Customer care skills,Team working,Adaptable,Proactive,Interest in Community....Read more...
Property Officer (Leasehold Services) Location: Central or Remote Working Contract: Temp Salary: £20.74 Umbrella per hour. £17.71 PAYE.
We are working on behalf of a forward-thinking client to recruit a dedicated Property Officer to join their Resident Services team. This is an exciting opportunity to manage a portfolio of leasehold properties, deliver exceptional services to leaseholders, and play a key role in the financial management of the Housing Revenue Account.
Role Overview
In this pivotal role, you will:
Manage leasehold services for a designated property patch, including Section 20 consultations, service charge calculations, and income recovery.
Provide high-quality advice on leasehold matters, ensuring that lease agreements are upheld, and breaches addressed.
Liaise with internal teams and external stakeholders, including legal advisors and asset managers, to deliver exceptional service to leaseholders.
Lead on statutory consultations, preparing and issuing notices and conducting resident meetings.
Key Responsibilities
Income Management: Oversee service charge billing and recovery, implement payment plans, and promote Direct Debit options.
Statutory Consultations: Manage consultations for major works, ensuring compliance with all legal requirements.
Legal Actions: Support legal processes, prepare tribunal cases, and represent the Council as required.
Customer Relations: Maintain effective communication, resolving queries, and conducting leaseholder surgeries.
What We’re Looking For
Knowledge: Expertise in leasehold legislation, including the Landlord and Tenant Act and Commonhold & Leasehold Reform Act.
Skills: Strong financial acumen for service charge calculations and excellent communication skills.
Experience: Proven track record in managing leasehold services, including statutory consultations and debt recovery.
Why Join Us?
Be part of a forward-thinking team committed to delivering outstanding services.
Benefit from professional development opportunities and a supportive work environment.
Play a vital role in maintaining the financial health of the Housing Revenue Account.
How to Apply
If you are interested in this position and meet the above criteria, please send your CV now for consideration.
If you require any additional information regarding the position, please call George at Service Care Solutions on 01772 208 966 or send an email to George.Westhead@servicecare.org.uk
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Accounting Support: Learn how to record financial transactions, including purchases, sales, and payments related to property projects and services
Invoicing & Billing: Assist with generating invoices for clients, tracking payments, and maintaining accurate records of all financial transactions
Accounts Receivable & Payable: Help process incoming and outgoing payments, including supplier invoices and client payments, ensuring accounts are up to date
Bank Reconciliation: Support the team with reconciling company bank statements, matching transactions, and ensuring all financial data is accurate
Budget Monitoring: Assist with the preparation of project budgets and track spending to ensure financial control across property services projects
Payroll Assistance: Learn how to process payroll for employees and subcontractors, ensuring accurate calculation of wages, taxes, and benefits
VAT & Tax Reporting: Assist in preparing VAT returns and understanding tax compliance specific to the property services industry
Document Management: Maintain accurate financial records, filing invoices, receipts, and other documentation in line with company policies and procedures
General Administrative Support: Provide general office support, including data entry, organizing documents, and assisting with internal finance-related queries
Training:
Accounts or finance Assistant (level 2) Apprenticeship Standard
AAT Level 2 Certificate in Accounting
You will attend training provided by Coventry and Warwickshie Chamber Training once a week, Commerce House, 123 St Nicholas Street, Radford, CV1 4FD
Training Outcome:This apprenticeship role is ideal for someone looking to get their start in finance within a dynamic, growing industry. With hands-on experience, mentorship, and the opportunity to gain recognized qualifications, you’ll be well on your way to building a successful career at Ground Up Property Services!Employer Description:At Ground Up Property Services, we specialise in providing high-quality property maintenance, renovation, and management services. With a commitment to excellence, we’ve built a reputation for delivering reliable and professional solutions for residential and commercial clients. As we continue to grow, we’re looking to expand our finance team by offering an exciting apprenticeship for individuals eager to start their career in finance.Working Hours :Monday- Friday
9am- 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
Are you ready to advance your career in the legal field? A leading law firm in the Birkenhead area is seeking a dynamic and motivated Assistant Practice Manager to join their team. This is an exciting opportunity for an individual looking to develop their skills in practice management, with comprehensive training provided and a clear path for career progression.
About the Role:
As an Assistant Practice Manager, you will play a crucial role in supporting the smooth operation of the firm. Your responsibilities will include managing administrative tasks, assisting with financial and human resources processes, and ensuring that the office runs efficiently. This position offers an excellent opportunity to work closely with senior management and gain valuable insights into the operational aspects of a successful law firm.
Key Responsibilities:
- Assisting in the day-to-day management of the office, including scheduling and coordinating meetings.
- Supporting financial administration, including invoicing, billing, and expense management.
- Assisting with HR functions, such as onboarding new employees and maintaining personnel records.
- Managing client communications and ensuring high levels of customer service.
- Implementing and maintaining office policies and procedures.
- Providing support for business development activities and firm-wide initiatives.
What They Offer:
- Comprehensive Training: No prior experience in practice management is required. They provide thorough training to equip you with the skills needed to excel in this role but ideally candidates with a legal sector background would be a distinct advantage.
- Career Progression: This role offers a clear pathway for advancement within the firm, with opportunities to take on increased responsibilities and grow into more senior positions.
- Supportive Environment: Work in a collaborative and supportive atmosphere where your contributions are valued.
- Competitive Salary and Benefits: Enjoy a competitive compensation package, including benefits.
About You:
They are looking for a proactive and organised individual with a passion for the legal sector. The ideal candidate will have excellent communication and interpersonal skills, a strong work ethic, and a keen attention to detail. While prior experience in a legal or administrative role is advantageous, it is not essential.
Requirements:
- Excellent organisational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- A team player with a positive attitude and a willingness to learn.
- Previous experience in a legal environment is a plus but not required.
If you are ready for a new challenge please get in touch with Justine now on 0161 914 7357 or please email your CV to j.forshaw@clayton-legal.co.uk....Read more...
The customer service/data support apprentice role is a vital role within the overall support teams and wider Service Operations team, responsible for providing in-depth customer service support both to our direct customer base and our internal customers whilst ensuring all data is updated and recorded accurately. Our ideal apprentice should have great communication skills, strong attention to detail, and the ability to manage workload effectively and efficiently.
Responsibilities
Answer calls in a professional and friendly manner, addressing customer inquiries with clarity and confidence.
Handle customer cases raised via email, creating, maintaining, and updating case details accurately.
Ensure all account and contact details are linked to the case for thorough record-keeping.
Collect and format Data from daily calls to facilitate presentation for review and further advanced analysis by others, i.e. how many calls were dealt with each day and what problems did the customer have.
Store, manage and share data securely in a compliant manner.
Present data for review for line manager on a weekly basis.
Liaising with internal stakeholders – mainly within your team but also other departments.
Keep customers informed on the progress of their queries while their issues are under investigation.
Promote self-serve options by guiding customers to our knowledge base for common inquiries.
Collaborate with other departments to efficiently resolve customer queries and raise necessary tasks (e.g., processing credits).
Manage multiple customer queries simultaneously with high levels of organization and accuracy.
Apply effective problem-solving skills to resolve complex customer issues
Accurately resolve billing inquiries to maintain up-to-date invoicing records.
Process small sales requests from customers, including hardware and Direct Dial-In (DDI) services.
Training:
You will be completing your L3 Data Technician Apprenticeship via Remit Training.
Learning will be delivered to your virtually at your workplace via our blended learning model.
Training Outcome:
Possible progression opportunities as part of a fast-growing, successful company
Employer Description:Our client based in Bath, BA1 delivers cutting-edge cloud technology and is now eager for a Customer/Data Support Apprentice to join their growing team. You will be completing your L3 Data Technician Apprenticeship via Remit Training.Working Hours :Monday to Friday 9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
I’m working with a glorious property located on the west coast of Ireland, that is looking to hire a number two to the CFO.The Financial Controller will assist the Chief Financial Officer in administering all financial aspects of the hotel's operation. The controller will ensure that all policies and procedures are observed and be responsible for safeguarding the hotel assets and financial resources, contributing to maximising hotel profitability.Responsibilities
Reviewing costs and implementing processes where savings can be made.Work closely with other hotel departments to ensure the HOD`s understand departmental KPIs.Review margins and highlight where improvements can be made.Preparation and review of weekly revenue & payroll forecasts – review of actual v forecast and preparation of weekly, monthly & year end forecasts.A leading involvement in the month end process.Champion weekly/daily meetings and interactions with Heads of Departments, being a true support to the hotel within all areas of accounts and financeIncome Audit management to ensure accuracy, consistency, and completeness.Payroll management- weekly and monthly payroll including analysis and control.Debtors – regularly reviewing the Debtors Ledgers and PM Accounts to ensure tight controls on credit are being maintained and collection of debts are being collected on a timely basisCreditors- Oversee maintenance of the hotel’s purchasing system, reconciliation of creditor statements and dealing with supplier queries.Forecasting - Understand key trends, and variances assessing current and future business risk and ensuring that alternative strategies are put in place.Ensure all journals are processed and appropriately reviewed and reconciling all balance sheet control accounts including accruals and prepayments.Ensure the monthly Management Accounts are timely and show a fair reflection of trade.Assisting with the Internal & external Audit.Ensure that an effective program of Property Audit is in place and that corrective action is promptly taken.Budgeting – Assist in preparation of the numbers with the CFO & that they are logical and reflect the strategy of the property.Monitor and maintain adequate internal control over revenues, expenses, assets and liabilities of the resort (customer billing, payroll distribution, cash management, and contract review and compliance, etc.).
The Successful Applicant
University degree – major in accounting or finance preferred. ACCA, ACA or CIMA are a plus but not essential.A finance professional with at least 5/10 years experience as an accountant in an hotel setting.Great Excel skillSuperior knowledge of Hospitality Systems; Opera Cloud, Simphony, Procure Wizard, Alkimii
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· Having responsibility to manage your own pool of clients, ensuring orders are processed on our WMS (Warehouse Management System) in line with the clients requirements, ensuring that customer service is key at all times
· Check clients ASN (Advanced shipping notices) and GRN (Goods received notices) are processed within the timeframes set out
· Managing the clients stock levels, looking for trends, issues and resolving them before any issues can arise
· Ensuring that the best services are chosen for client deliveries to ensure the best cost efficiency for the client and RGS
· Learning international logistics complexities to ensure deadlines are met
· Ensure that all emails, calls and orders are dealt with promptly and if any issues arise ensuring they are flagged or dealt with
· Work alongside your team to ensure there is cover in place should there be any unplanned leave and working as a team is essential at all times
· Ensure that any deadlines that are set by RGS or clients are met, and if there are any issues raising them in advance to ensure minimal disruption
· Produce monthly billing for your clients, ensuring maximum margins are obtained whilst still ensuring an excellent service to the client
· Attend client meetings, online or in person (usually on site at RGS)Training:
Level 3 NVQ in Business Administration
All training is on site
Training will be one day per week
Training Outcome:
Career Progression to potential Account Manager
Employer Description:Robert Guy Services Ltd is a 3PL business, trading in Bermondsey. We fulfil promotional campaigns
for marketing agencies and distribute retail products for ecommerce businesses.
For 75 years we have provided household-name brands with storage, packing, logistics and myriad
bespoke services.
Often clients’ tight deadlines and creative promotional briefs require flexibility of service; so we
think on our feet, move fast and adapt to suit on a daily basis.Working Hours :Monday to Friday, 0900 to 1730Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Patience....Read more...
I’m working with a glorious property located on the west coast of Ireland, that is looking to hire a Financial Controller as a number two to the CFO.As a Financial Controller you will assist the Chief Financial Officer in administering all financial aspects of the hotel's operation. You will ensure that all policies and procedures are observed and be responsible for safeguarding the hotel assets and financial resources, contributing to maximising hotel profitability.Responsibilities
Reviewing costs and implementing processes where savings can be made.Work closely with other hotel departments to ensure the HOD`s understand departmental KPIs.Review margins and highlight where improvements can be made.Preparation and review of weekly revenue & payroll forecasts – review of actual v forecast and preparation of weekly, monthly & year end forecasts.A leading involvement in the month end process.Champion weekly/daily meetings and interactions with Heads of Departments, being a true support to the hotel within all areas of accounts and financeIncome Audit management to ensure accuracy, consistency, and completeness.Payroll management- weekly and monthly payroll including analysis and control.Debtors – regularly reviewing the Debtors Ledgers and PM Accounts to ensure tight controls on credit are being maintained and collection of debts are being collected on a timely basisCreditors- Oversee maintenance of the hotel’s purchasing system, reconciliation of creditor statements and dealing with supplier queries.Forecasting - Understand key trends, and variances assessing current and future business risk and ensuring that alternative strategies are put in place.Ensure all journals are processed and appropriately reviewed and reconciling all balance sheet control accounts including accruals and prepayments.Ensure the monthly Management Accounts are timely and show a fair reflection of trade.Assisting with the Internal & external Audit.Ensure that an effective program of Property Audit is in place and that corrective action is promptly taken.Budgeting – Assist in preparation of the numbers with the CFO & that they are logical and reflect the strategy of the property.Monitor and maintain adequate internal control over revenues, expenses, assets and liabilities of the resort (customer billing, payroll distribution, cash management, and contract review and compliance, etc.).
The Successful Applicant
University degree – major in accounting or finance preferred. ACCA, ACA or CIMA are a plus but not essential.A finance professional with at least 5/10 years experience as an accountant in an hotel setting.Great Excel skillSuperior knowledge of Hospitality Systems; Opera Cloud, Simphony, Procure Wizard, Alkimii....Read more...
I’m working with a glorious property located on the west coast of Ireland, that is looking to hire a Financial Controller as a number two to the CFO.As a Financial Controller you will assist the Chief Financial Officer in administering all financial aspects of the hotel's operation. You will ensure that all policies and procedures are observed and be responsible for safeguarding the hotel assets and financial resources, contributing to maximising hotel profitability.Responsibilities
Reviewing costs and implementing processes where savings can be made.Work closely with other hotel departments to ensure the HOD`s understand departmental KPIs.Review margins and highlight where improvements can be made.Preparation and review of weekly revenue & payroll forecasts – review of actual v forecast and preparation of weekly, monthly & year end forecasts.A leading involvement in the month end process.Champion weekly/daily meetings and interactions with Heads of Departments, being a true support to the hotel within all areas of accounts and financeIncome Audit management to ensure accuracy, consistency, and completeness.Payroll management- weekly and monthly payroll including analysis and control.Debtors – regularly reviewing the Debtors Ledgers and PM Accounts to ensure tight controls on credit are being maintained and collection of debts are being collected on a timely basisCreditors- Oversee maintenance of the hotel’s purchasing system, reconciliation of creditor statements and dealing with supplier queries.Forecasting - Understand key trends, and variances assessing current and future business risk and ensuring that alternative strategies are put in place.Ensure all journals are processed and appropriately reviewed and reconciling all balance sheet control accounts including accruals and prepayments.Ensure the monthly Management Accounts are timely and show a fair reflection of trade.Assisting with the Internal & external Audit.Ensure that an effective program of Property Audit is in place and that corrective action is promptly taken.Budgeting – Assist in preparation of the numbers with the CFO & that they are logical and reflect the strategy of the property.Monitor and maintain adequate internal control over revenues, expenses, assets and liabilities of the resort (customer billing, payroll distribution, cash management, and contract review and compliance, etc.).
The Successful Applicant
University degree – major in accounting or finance preferred. ACCA, ACA or CIMA are a plus but not essential.A finance professional with at least 5/10 years experience as an accountant in an hotel setting.Great Excel skillSuperior knowledge of Hospitality Systems; Opera Cloud, Simphony, Procure Wizard, Alkimii....Read more...
Contract Administrator - FM Service Provider - London - Up to £36k per annum Exciting opportunity to work for a Leading FM Service Provider situated in the City of London! CBW is currently recruiting for a Contract Administrator. The successful candidate will be required to provide efficient, professional business management and improvement support across the contract (Hard Services) including 3rd party suppliers and support other contracts when required, delivering commercial compliance, detailed reporting, strategic planning support and working in partnership on all financial aspects.Details of Work:Monday to Friday 8:00am to 17:00pm Office basedPermanent position Key duties & Responsibilities:Maintain efficient and effective administration tasks, commercial duties, reporting requirements and any account related planning or support activitiesWork in partnership with the Finance team to ensure sharing of best practice and consistent financial reporting, adherence to accounting and the company policies and any other financial support required.Attention to detail to deliver monthly, quarterly and ad hoc reporting.Liaise with subject matter experts to ensure process documents are in place across the contracts.Deliver communication plans for contracts.Provide general admin support for line manager and contract manager.Support Contract Managers with Internal and customer reportingSubmission of Client applications and billing where requiredRaise all monthly variations, credits and update the suppliers reconciliation trackersCollate and report on KPIsSupport with costings and commercial agreementsAccurate and timely reporting to purchasing, labour costs, stock, cash controlsDevelop effective relationships with all customers and clients.Timely recording and remitting of all company bookworkTo manage own workload to ensure that managers’ and contract timescales are metTo run reports for the hard services team leaders and managers to follow through on outstanding jobs to meet target deadlines.Working closely with the hard services team to provide a proactive service for their requirements.To complete any other tasks within the skill set required and directed by your line managerRequirements:Experience within an FM environmentAbility to work to tight deadlines and targetsExperience of financial reportingExcellent PC skills to include Outlook, Word and ExcelProcess document creation liaising with SMEExcellent people management skillsBusiness Intelligence reporting experience WIP / Debt control and reporting High communication skills FSI / MRI Concept experience Contract Financial Control Please send your CV to Abbie at CBW Staffing Solutions for more information. ....Read more...
Weekly Private Invoices: Prepare and issue private invoices on a weekly basis to ensure timely billing and revenue recognition.
Local Authority Invoices: Manage and process local authority invoices, ensuring accuracy and compliance, on a weekly to monthly basis.
KPI Tracker Updates: Update and maintain the Key Performance Indicator (KPI) tracker with weekly income data, ensuring that all figures are accurate and up-to-date.
Xero Maintenance: Maintain and monitor the Xero accounting software, ensuring that all transactions are recorded accurately and in a timely manner.
Provider Return: Prepare and submit necessary provider returns, complying with all relevant guidelines and deadlines.
Payroll Preparation: Assist in preparing payroll, ensuring that all employee hours, deductions, and benefits are accurately calculated and reported.
Cash Flow Maintenance: Monitor and maintain the organisation’s cash flow, providing regular updates to management and identifying potential issues proactively.
Payment Processing: Manage the processing of payments to suppliers and vendors, ensuring all obligations are met within agreed timeframes.
Month-End Process Assistance: Assist within the month-end process, including posting month-end journals.
Month-End Management Reports: Assist with the preparation and presentation of month-end management
Sales and Purchase Ledgers: Maintain Sales and Purchase Ledgers and collaborate with other functional roles as necessary.
Supplier Creation: Manage the creation of new suppliers following the approved process.
Company Credit Card Processing: Handle company credit card transactions and ensure proper documentation.
Ad-Hoc Finance Duties: Undertake any further ad-hoc finance duties as required.
Training:Apprentice accounts assistant level 3 Apprenticeship StandardFollowing enrolment, learners engage in a blended programme of training and support that will include attendance at group training sessions, self-directed learning, email and face-to-face support from their trainer / assessor where you will be working towards the AAT Level 3 Certificate in Accounting as well as a programme of training devised by the employer.
Functional Skills in mathematics and English. These provide practical skills to help gain the most out of work, education and everyday life and are assessed by the completion of written and on-line testsFollowing enrolment, learners engage in a blended programme of training and support that will include attendance at group training sessions, self-directed learning, email and face-to-face support from their trainer / assessor as well as a programme of training devised by the employer.Training Outcome:A full-rounded overview of the finance process within a fast-paced, domiciliary healthcare business. A full-time position at the end of the apprenticeship and the possibility for further personal and professional growth and development.Employer Description:Sentinel Care Services is a dynamic and growing domiciliary healthcare organisation committed to delivering exceptional services to our clients.Working Hours :08.30 - 16.30, Monday - Friday.Skills: Number skills,Initiative,Enthusiastic,Motivated,Friendly....Read more...
JOB DESCRIPTION
The primary result expected from the Buyer will be to Oversee the procurement cycle, from selecting and setting up supplier accounts to ensuring timely delivery of materials and supplies. It entails managing purchase orders, reconciling transactions and maintaining accurate inventory and vendor information to support the company's operational needs.
Typical tasks for this position include (but are not limited to) the following:
Oversees the procurement process for all production-related materials and supplies. Conducts research to identify new suppliers and outsourcing opportunities to meet facility requirements. Qualifies potential suppliers and sets up vendor accounts, ensuring a robust supply chain. Negotiate prices, discount terms and transportation arrangements for merchandise. Examine, select, order, and purchase at the most favorable price merchandise consistent with quality, quantity, specification requirements and other factors. Generates purchase orders utilizing existing procedures, ensuring accuracy and compliance. Reconciles delivery documentation with received goods, maintaining stringent record-keeping. Rectifies any issues related to shipments or billing with suppliers, maintaining positive relationships. Conducts administrative tasks, including drafting correspondence and compiling reports. Keeps the Supply Chain Manager and Plant Director informed of market trends affecting process, consumption, and other related purchasing factors. Validates receipt of proper credit for all vendor material returns and addresses discrepancies. Monitors ongoing orders and takes action to expedite as needed to guarantee on-time delivery. Keeps up-to date and detailed vendor information, including contracts, contacts, and pricing.
Desired Skills & Experience
Bachelor's degree in a business-related discipline preferred 5-10 years' experience in the procurement of Chemicals required - preferably Pigments, Resins and Solvents SAP & Microsoft (specifically Excel) knowledge preferred. Ability to successfully multi-task in a fast-paced environment and act as a strong team player Experience with project management, expediting and optimizing inventory levels Excellent communication and strong negotiation skills This position requires an individual who is self-directed and detail-oriented with an inquisitive nature and the desire to solve problems A strong work ethic with a positive \"can-do\" attitude and one who takes pride in the quality of their work Experience managing multiple tasks at one time along with understanding overall direction and goals.
From big benefits to small, we take care of our associates! After 30 days of employment, you will be eligible for a benefits package that includes medical, dental, life, disability and business travel insurance, flexible spending accounts, EAP, holiday, vacation, sick and parental leave days. We also offer a 401(k) plan after three months of employment. This is an Exempt position. Salary Range: $ 67,000 - $ 100,000 Rust-Oleum is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected class.Apply for this ad Online!....Read more...
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
** This is a remote position **
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
The salary range for applicants in this position generally ranges between $55,000 and $65,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
POSITION: Operations Manager (Construction)
LOCATION: Mayo
SALARY: €100 - €120kTo support the strategic management of the organisation and to ensure the smooth running of the business on a day-to-day basis. To provide leadership, management, and support to all areas of the business. To be innovative and drive forward quality in standards, ensuring that all projects are executed smoothly, on time and in budget. This role requires a blend of technical knowledge, leadership skills, and a deep understanding of the construction process to navigate the complexities of building projects and drive successful outcomes.
Responsibilities:
Management of QEHS across the company and all sites. • Improving operational management systems, processes, and best practices.
Help the organization’s processes remain legally compliant.
Ensure all operations are carried out in an appropriate, cost-effective way
Oversee the planning, execution, and completion of construction projects, ensuring they are finished on time, within budget, and to the required quality standards
Formulate strategic and operational objectives.
Manage budgets and forecasts
Monitor and oversee the labour requirements, recruitment, training, and supervision of staff
Negotiate contracts with vendors, suppliers, and subcontractors, ensuring clear communication of expectations and deliverables
Manage the financial aspects of construction projects, including budgeting, billing, and the procurement of materials and labour
Facilitate communication among project stakeholders, including clients, construction teams, and external consultants, to ensure a cohesive and collaborative work environment
Develop and implement innovative construction techniques and strategies to improve efficiency, reduce costs, and minimize environmental impact.
Sign off on weekly reports from Site Staff.
Reviewing project cashflows/histogram/P&Ls prepared by CMs/PMs/Site Engineers.
Liaising with design team.
Submitting weekly status reports to Managing Director
Procure new business in line with agreed budgets.
Liaising with existing and new clients.
Finalise rates, value engineering options, prelims etc. on all tenders with Estimating Manager.
Produce support documentation for tenders and prequalification submissions.
Attend client tender review meetings, resolve issues and close out deal.
Review and negotiate client contract terms.
• Requirements:
• 5+ years’ experience in similar management role in construction industry
• Qualification or Equivalent in Construction Management, Mechanical Engineering, or similar discipline
• Excellent industry knowledge
• Proven track record of overseeing delivery of large-scale construction projects within budget, specification, and timescale
• Excellent knowledge of EHS requirements within Irish construction sites
• Excellent IT skills and knowledge with quality and safety management systems (ISO)
• Strong people management and leadership skills
• Excellent communication skills
• HVAC or mechanical experience an advantage
Requirements:Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland. Applications submitted without the necessary visa in place will not be considered.
....Read more...
Senior Company Administrator required for an established Fiduciary Company based in Gibraltar. The role is offering a competitive salary to candidates with at least 5 years’ relevant experience. As the Senior Company Administrator you will be accountable to the Corporate Department’s Line Manager and ultimately to the Head of Corporate and the Directors of the firm. You will have a confident and professional personality to deal with third parties including banks, shareholders and lawyers on a daily basis.
What's on offer to you?
Competitive Salary based on experience
Ongoing training options can be offered
What You Will Be Doing
Administration of a portfolio of companies from various jurisdictions and providing support to the Directors in the day to day running of entities under management
Responsibility alongside Management, for building and maintaining successful relationships with clients within a portfolio
Regular contact with clients, principally by letter, e-mail and telephone and providing a quality and professional service
Liaising with external advisors including investment advisers, asset managers, lawyers, accountants, brokers, tax advisers, auditors and other third parties, as necessary regarding client affairs
Manage, supervise, train and develop as necessary junior members of staff and oversee their work
Complying with all regulatory and legislative requirements in accordance with the regulatory licenses held by the business, including any codes of practice and regulatory guidance
Undertaking comprehensive company file reviews and periodic AML/Compliance risk assessments
Drafting of AGMs and Board Resolutions/Minutes
Company billing, invoicing clients
Attending to statutory filings of documents
Updating information related to Companies in Viewpoint, ensuring client database is always updated and correct including billings
Liaising with banks and other financial institutions on day-to-day administration of Company portfolios and cash deposits held
Any ad-hoc tasks and duties as instructed by the Directors of the firm’s licensed companies
General upkeep of files, both paper and electronic versions, Document Manager
What You Will Need to Succeed in This Role
Minimum of 5 years’ experience within a Trust or Company Service Provider
Strong academic background, minimum of 5 GCSEs including English and Mathematics
Excellent writing and interpersonal skills with a high level of attention to detail
IT skills, including proficiency in Microsoft Office (required) and Viewpoint (preferred)
Strong work ethic and the ability to take initiative
Strong organizational skills with an ability to multi-task
Team player
Senior Company Administrator | Gibraltar | Filings | Minutes | Viewpoint | AGMs | Board Meetings....Read more...
Senior Company Administrator required for an established Fiduciary Company based in Gibraltar. The role is offering a competitive salary to candidates with at least 5 years’ relevant experience. As the Senior Company Administrator you will be accountable to the Corporate Department’s Line Manager and ultimately to the Head of Corporate and the Directors of the firm. You will have a confident and professional personality to deal with third parties including banks, shareholders and lawyers on a daily basis.
What's on offer to you?
Competitive Salary based on experience
Ongoing training options can be offered
What You Will Be Doing
Administration of a portfolio of companies from various jurisdictions and providing support to the Directors in the day to day running of entities under management
Responsibility alongside Management, for building and maintaining successful relationships with clients within a portfolio
Regular contact with clients, principally by letter, e-mail and telephone and providing a quality and professional service
Liaising with external advisors including investment advisers, asset managers, lawyers, accountants, brokers, tax advisers, auditors and other third parties, as necessary regarding client affairs
Manage, supervise, train and develop as necessary junior members of staff and oversee their work
Complying with all regulatory and legislative requirements in accordance with the regulatory licenses held by the business, including any codes of practice and regulatory guidance
Undertaking comprehensive company file reviews and periodic AML/Compliance risk assessments
Drafting of AGMs and Board Resolutions/Minutes
Company billing, invoicing clients
Attending to statutory filings of documents
Updating information related to Companies in Viewpoint, ensuring client database is always updated and correct including billings
Liaising with banks and other financial institutions on day-to-day administration of Company portfolios and cash deposits held
Any ad-hoc tasks and duties as instructed by the Directors of the firm’s licensed companies
General upkeep of files, both paper and electronic versions, Document Manager
What You Will Need to Succeed in This Role
Minimum of 5 years’ experience within a Trust or Company Service Provider
Strong academic background, minimum of 5 GCSEs including English and Mathematics
Excellent writing and interpersonal skills with a high level of attention to detail
IT skills, including proficiency in Microsoft Office (required) and Viewpoint (preferred)
Strong work ethic and the ability to take initiative
Strong organizational skills with an ability to multi-task
Team player
Senior Company Administrator | Gibraltar | Filings | Minutes | Viewpoint | AGMs | Board Meetings....Read more...
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for TremCare, TremSource and OLI. This includes managing payables, customer billings & receivables, field resource & customer communication. This individual displays a high degree of professionalism, organization and cooperation with customers, field and internal personnel. This position partners with the Sales Rep, Field Technicians and internal departments such as IT, Finance/Accounting, Sales, Accounts Payable, Credit and Product
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up orders and complete all required steps, including the review of job information, follow-up with sales representatives, verify information in SAP, set up equipment record(s), create inspection schedules, and calculate hours allowed per inspection Prepare quotes based on information provided by the Sales Representative Prepare TremCare Agreement, selecting the correct document based on what was sold Finalize: Verify all paperwork has been received, update SAP, assemble reps/customer's package, prepare necessary correspondence, and route to appropriate parties Handle TremCare orders running through General Contracting Handle any changes to document after issuance (including ownership changes) Review job margins, provide renewal pricing and process renewals Prepare accurate and specific customer invoices, enter vendor invoices, contracts, daily invoices, and track job progress Investigate and help resolve credit issues Provide Maintenance Plan/Service Order Assistance for Production Group as needed Implement process improvement, streamline formats, and help in designing/suggesting procedures to reduce redundant paperwork and data entry Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Act as liaison with accounting, field resources, sales force and contractors assisting with questions pertaining to various services Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Build strong relationships with sales force, vendors, contractors and customers through professional demeanor, and timely and accurate handling of daily administrative duties that impact these persons Learn and understand services provided Create Leak Repair Service Orders, log information into Dispatch System and prepare billings
EDUCATION:
Associates degree preferred, or must have equivalent work experience
EXPERIENCE:
Must have at least three years prior experience in a similar role involving customer service and/or admin support function in a sales or technical field environment. Prior experience with billing, A/R, A/P functions required. Must have experience in a fast-paced office environment.
OTHER SKILLS AND ABILITIES:
Ability to manage multiple priorities, effective Team Player, self motivated, quick learner Exceptional organization skills Strong data entry skills Ability to anticipate and identify problems and strong initiative in problem solving Superior communication skills with the ability to read, write and communicate fluently in English High degree of flexibility requiring excellent customer service skills and orientation Proficient in spreadsheet, word processing and database necessary Knowledge of SAP a plus
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
POSITION: Operations Manager (Construction)
LOCATION: Mayo
SALARY: Negotiable DOE
An exciting opportunity with our Well Established Client in the West for an experienced Operations Manager.
To support the strategic management of the organisation and to ensure the smooth running of the business on a day-to-day basis. To provide leadership, management, and support to all areas of the business. To be innovative and drive forward quality in standards, ensuring that all projects are executed smoothly, on time and in budget. This role requires a blend of technical knowledge, leadership skills, and a deep understanding of the construction process to navigate the complexities of building projects and drive successful outcomes.
Responsibilities:
Management of QEHS across the company and all sites. • Improving operational management systems, processes, and best practices.
Help the organization’s processes remain legally compliant.
Ensure all operations are carried out in an appropriate, cost-effective way
Oversee the planning, execution, and completion of construction projects, ensuring they are finished on time, within budget, and to the required quality standards
Formulate strategic and operational objectives.
Manage budgets and forecasts
Monitor and oversee the labour requirements, recruitment, training, and supervision of staff
Negotiate contracts with vendors, suppliers, and subcontractors, ensuring clear communication of expectations and deliverables
Manage the financial aspects of construction projects, including budgeting, billing, and the procurement of materials and labour
Facilitate communication among project stakeholders, including clients, construction teams, and external consultants, to ensure a cohesive and collaborative work environment
Develop and implement innovative construction techniques and strategies to improve efficiency, reduce costs, and minimize environmental impact.
Sign off on weekly reports from Site Staff.
Reviewing project cashflows/histogram/P&Ls prepared by CMs/PMs/Site Engineers.
Liaising with design team.
Submitting weekly status reports to Managing Director
Procure new business in line with agreed budgets.
Liaising with existing and new clients.
Finalise rates, value engineering options, prelims etc. on all tenders with Estimating Manager.
Produce support documentation for tenders and prequalification submissions.
Attend client tender review meetings, resolve issues and close out deal.
Review and negotiate client contract terms.
• Requirements:
• 5+ years’ experience in similar management role in construction industry
• Qualification or Equivalent in Construction Management, Mechanical Engineering, or similar discipline
• Excellent industry knowledge
• Proven track record of overseeing delivery of large-scale construction projects within budget, specification, and timescale
• Excellent knowledge of EHS requirements within Irish construction sites
• Excellent IT skills and knowledge with quality and safety management systems (ISO)
• Strong people management and leadership skills
• Excellent communication skills
• HVAC or mechanical experience an advantage
Requirements:Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland. Applications submitted without the necessary visa in place will not be considered.
....Read more...
Salary: €45.000 + Night allowance netto, Christmas Bonus, Travel AllowanceLanguages: German and EnglishStart: ASAPI am looking for a Night Manager who will be responsible for overseeing hotel operations during the night shift, ensuring the safety, security, and comfort of all guests, while maintaining high standards of service are adhered to.This role demands strong leadership, problem-solving skills, and attention to detail to ensure a seamless experience for guests in the hotel during nighttime operations.Key Responsibilities:Guest Relations & Services:
Act as the primary point of contact for guests during the night shift.Address guest concerns, complaints, or special requests promptly and efficiently.Ensure that all guests receive a personalized, high-quality service experience.Oversee night check-ins, check-outs, and reservations, ensuring accuracy and smooth processing.
Operations Management:
Supervise and support the night team, including front desk staff, housekeeping, and security.Monitor the lobby, hotel grounds, and public areas to ensure cleanliness, safety, and luxury standards are maintained.Coordinate with housekeeping and maintenance for any night service requests or urgent issues.Prepare nightly reports, including occupancy, rates, and any incidents for the day team’s reference.
Security & Safety:
Ensure the safety of guests and staff by overseeing security protocols, including regular patrols and surveillance.Respond to emergencies, handle guest issues, and communicate with law enforcement or medical services as required.Conduct safety checks and ensure that the hotel is secure after hours.
Financial Responsibilities:
Oversee nightly financial operations, including closing the day’s transactions and balancing cash drawers.Manage night audits, including reviewing financial data, reconciling accounts, and preparing detailed audit reports.Handle billing and payment issues, ensuring accuracy in all guest accounts.
Leadership & Staff Management:
Provide direction and support to night staff, ensuring team members deliver exceptional service.Manage staffing levels and assignments to ensure adequate coverage during the shift.Handle any disciplinary or performance issues with night staff and report them to the day management team.
Communication & Reporting:
Ensure effective communication between day and night teams by preparing and sharing detailed handover reports.Communicate with other department heads to ensure all guest requests or operational issues are addressed in a timely manner.Report any maintenance, operational, or safety concerns that arise during the night shift.
Skills & Qualifications:
Experience:3-5 years in a managerial or supervisory role in a luxury hotel environment, preferably in front office or guest services.Education:A degree in hospitality management or a related field is preferred.Skills:Exceptional leadership and decision-making abilities.Strong problem-solving skills and the ability to stay calm under pressure.Excellent communication skills, both verbal and written.Knowledge of hotel operations, including front desk procedures, housekeeping, security, and night audits.Familiarity with hotel property management systems (PMS) and financial reporting.Availability:Willingness to work overnight shifts, weekends, and holidays.
....Read more...
