Accounts AdministratorYeovil £26,000 - £29,000 - 12 month fixed term contract + Training + Flexible hours + Autonomy + Package + IMMEDIATE START
Are you looking for an accounts administrator role in a business where you will get full training and autonomy in the role? Great opportunity to work for an employer who will develop your skills over time.
Work for a leading company within the engineering industry who pride themselves on their customer service standards across UK. This accounts administrator will play a vital role covering maternity leave, in a fast paced environment and will be able to increase your knowledge with a company focused on being a great place to work.
This Accounts Administrator Role will include:
* Accounts Administrator role * Full training given * Sales ledger, invoices, time sheets, dealing with customers over the phone and over email, general admin duties * 12 month FTC - covering maternity leave * Full or part time work available
The successful Accounts Administrator will have:
* A background as an accounts assistant / admin or similar * Experience with Microsoft 365 is essential * Experience within a technical environment preferred* Live commutable to Yeovil
If interested, please contact apply or call Georgia on 07458163040.
Keywords: accounts admin, accounts assistant, service administrator, administrator, admin, yeovil, sherborne, barwick, south west, chard
This vacancy is being advertised by Future Engineering Recruitment Ltd. The services of Future Engineering Recruitment Ltd are that of an Employment Agency. Please visit our website to view other positions we are currently handling. Future Engineering Recruitment Ltd can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom. Potential candidates who do not have this right or permit, or are pending an application to obtain this right or permit should not apply as your details will not be processed. We will endeavour to respond to all applicants however due to the sheer volume of response, we can only guarantee that candidates who have been shortlisted will be contacted.....Read more...
In this role, you will engage in a variety of accounting activities, gaining experience across our client base. Your duties will include:
Gaining valuable work experience through supporting the directors in providing a range of accounting and taxation services to clients
Use of Accountancy Software (Sage, Xero, FreeAgent, QuickBooks)
Sales ledger
Purchase ledger
Bank reconciliation
Data entry
Using Microsoft Packages, in particular Word, Excel and Outlook
Assisting with monthly payroll and construction industry scheme returns for clients
General admin duties (writing emails, filing)
Managing the company’s main email inbox
Ad-hoc duties as necessary to facilitate the smooth running of the office
Training:
Level 2 Apprenticeship Standard in Accounts or Finance Assistant
Level 2 Foundation Certificate in Accounting
Level 2 Diploma in Financial and Management Accounting
Level 2 Certificate in Bookkeeping
Level 2 Functional Skills English and maths (if required)
Delivery Method:
Attendance at college will be required one morning session per week
Apprenticeship session to assist with portfolio building and preparation for End Point Assessment
Training Outcome:Progression within the company and further study to level 3 either in accounting or business administration.Employer Description:Arendelle is a family run business who provide bookkeeping, accounts and admin services to individuals and small to medium size businesses.Working Hours :Monday - Thursday: 9.30am - 5.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Analytical skills....Read more...
I am recruiting for an Accounts Assistant/Administrator to join a well-established industry leading Manufacturer. They focus on making sure their employees thrive and succeed within their position.The role is paying £24,000 – £26000, 40 hours a week, 28 days holiday, permanent position.Location of the Accounts Assistant/Administrator position: BradfordThe Accounts Assistant/HR Administrator is a support role that would be working a 50/50 split with the account and HR team. The HR element of the role is more supporting with organisation and administrative tasks which the company are going to provide training for.Accounts Assistant/Administrator duties
Processing and costing of suppliers’ invoices, Reconciling supplier statements to the purchase ledger
Dealing with suppliers
Costing of time sheets
Chasing payments from suppliers
Maintain petty cash records
Reconciling company credit card expenses
HR Admin duties, preparing starter packs, assisting with ‘on boarding’, keeping track on training records of staff, assisting with induction training of new starters.
Accounts Assistant personal specification:
Team player that can work well with others.
Computer literate and proficient with packages such as Word and Excel
Strong attention to detail and ability to work to deadlines in a fast-paced environment.
Good sense of Humour
Demonstrate the ability to work efficiently.
Previous experience within a Manufacturing / Engineering environment desirable
If you feel you have the correct skills or would like to know more about this Accounts Assistant/Administrator position forward your CV to Maisie Cope....Read more...
Accounts preparation for a variety of clients
Preparing VAT returns
Preparing CIS returns
Preparing management accounts
Advanced bookkeeping
Any other accounts/admin related duties required to support the team
Training Outcome:
Opportunity to become a full time member of the team
Employer Description:We started our business in April 1983 with the aim of providing a friendly, flexible personalised service to small and medium sized businesses and companies. We realised that they required help to manage their finances and tax affairs.
We offered bookkeeping, payroll, accountancy and taxation services. We gave free quotes and fixed prices and provided free telephone advice. We quickly gained an excellent reputation, not only with our clients but with banks, financial institutions and tax offices throughout Nottingham and the East Midlands.Working Hours :Monday to Thursday, 9.00am to 5.30pm. Friday early finish.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working....Read more...
We are a small firm of qualified Accountants, providing a variety of compliance-based services, which include statutory accounts, tax returns, payroll, VAT, along with other services relating to the preparation of management accounts and dealing with HMRC regulatory issues. We have a varied portfolio of clients trading as sole traders, partnerships, limited companies and charities.
Duties will cover day to day office duties such as:
Preparation of Accounts
Tax Returns
Tax Calculations
Bookkeeping
Payroll
VAT
Other general office admin duties
Training:As an Accountancy Apprentice with BPP, you will complete the Accounts Assistant Apprenticeship at Level 3. Within the apprenticeship you will undertake the full AAT Level 3 qualification.
The apprenticeship will be completed via the Online Classroom platform, in addition to at the workplace.Training Outcome:Opportunity to grow within the company, we are looking for someone who is interested in forging a longer-term career with us and we would hope the right individual could progress into a managerial role after a few years.Employer Description:We are an accounting firm based in Luton town centre and assist our clients with compliance and tax.Working Hours :Monday - Friday 9.00am - 5.30pm.Skills: IT skills,Attention to detail,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working....Read more...
We are a small firm of qualified Accountants, providing a variety of compliance-based services, which include statutory accounts, tax returns, payroll, VAT, along with other services relating to the preparation of management accounts and dealing with HMRC regulatory issues.
We have a varied portfolio of clients trading as sole traders, partnerships, limited companies and charities.
Duties will cover day to day office duties such as:
Preparation of payroll
Taking phone calls, messages, preparing emails and managing deadlines
Other general office admin duties
Office maintenance
Accounting and bookkeeping tasks
Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
Opportunity to grow within the company, we are looking for someone who is interested in forging a longer-term career with us and we would hope the right individual could progress into a managerial role after a few years
Employer Description:We are an accounting firm based in Luton town centre and assist our clients with compliance and tax.Working Hours :Monday - Friday, 9.00am - 5.30pm.Skills: IT skills,Attention to detail,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working....Read more...
Providing operational business admin support to the operational teams to allow them to fulfil client requirements and business revenue targets
Querying with client’s customer accounts where there may be a discrepancy/misunderstanding as to how the balance has come about
Data inputting on to customer accounts with new information as to the development of their relationship and situation.
Chasing customers for outstanding information when relevant
Sending out invoices for customers to explain the detail of any debts that are outstanding
Training:
NVQ Level 3 Business administrator qualification
Maths and English functional skills training if necessary
Dedicated Juniper skills coach for on the job training
Training Outcome:
Full-time position within the company.
Employer Description:These are three words often used to describe First Locate, and it makes us immensely proud.
It is very easy to get caught up in cost-saving, KPI crunching and churn rates, but we have never lost sight of the most important element in the debt resolution process. The Customer.
We have developed some of the UK’s most advanced Contact Centre technology and have access to over 400 million data points for UK customers, combined with our Government compliant levels of data security and processing; First Locate are highly effective at resolving and processing debt for our clients.
Alongside all this technology we have developed a culture of empathy within our 300+ workforce so any customer contact will reflect favourably on your brand.Working Hours :35 per week to be planned between - Monday - Friday, 9.00am - 5.00pm or 8.00am - 4.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Initiative,Confident Telephone Manner,Positive and self-motivated....Read more...
Admin/Receptionist work
Liaising with HMRC/Clients (e.g phone calls, letters, emails)
Analysing sole trader accounts
Bookkeeping
Assisting with VAT returns
All of the above training will be provided and overseen by a member of staff.Training:This apprenticeship is 15 months plus 3 months for End Point Assessment and gateway.Training Outcome:There may be an opportunity to secure a long term position after successful completion of the apprenticeship.Employer Description:TM Accountancy and Finance, a professional Darlington accounting firm founded in 2020, has many combined years of experience. Our expertise have proven to be invaluable as we have assisted hundreds of clients throughout the nation, who have came to TM Accountancy and Finance in the search of a personal and dependable service.Working Hours :Monday to Friday, 8am – 3pm with day release to College (on the specified date).Skills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Analytical skills,Team working,Initiative,Custome rcare skills,Reliable,Motivated,Thorough,Basic MO knowledge....Read more...
Job Title: Credit Control Admin AssistantReporting To: Group Credit ManagerLocation: Remote/WilmslowHours of Work: 37.5
The RoleAn opportunity has arisen for an Admin Assistant to join our Credit Control team based in Wilmslow.
Key Responsibilities• Point of contact with our Solicitors• Providing copy contracts, invoices & VAT schedules as & when requested• Processing name changes & deeds of novation• Processing account/contract write off’s•; Compiling bi-monthly DCA report• Re-instating & set up new direct debits• Amending bank details on customer accounts• Resolving customer queries• Calculating settlement figures & processing settlement invoices• Other ad hoc tasks as required
The Person• Basic Admin skills• High level of attention to detail• Experience of Microsoft Word, Excel, Outlook• Professional attitude and persona• Positive outlook• Strong work ethic• Able to prioritise workload• Ability to communicate with clients and staff at all levels• Generate and maintain solid working relationships with customers and colleagues
Here’s a taste of the perks we roll out for our extraordinary team members:• 25 Days of Holiday + Bank: We’re talking sun-soaked beaches, snow-capped mountains, or simply your favourite cosy spot at home. Take your well-deserved break with 25 days of holiday, plus those cherished bank holidays.• Birthday Bliss: Your birthday isn’t just another day on the calendar; it’s YOUR day! Enjoy it in style with a day off, because at Citation, we believe in celebrating YOU.• Post-Wedding Bliss: Newlyweds, we’ve got something special for you too! Extra weeks of holiday to bask in the glow of post-wedding happiness.• Growing Families: We’re all about supporting our Citation family, and that includes expectant parents. Vouchers and special perks await to celebrate the newest addition to your family.• Healthcare cash plan: Your well-being is our priority. That’s why we offer private healthcare to ensure your peace of mind and keep you feeling your best.• Pawternity Leave: Welcoming a new furry friend? Enjoy a day off on us to give your new cat or dog the ultimate welcome home experience!• Community Days: Looking to give back? Take a day off to volunteer and make a positive impact in your community or support your favourite charities.
Join us at Citation, where success comes with unbeatable perks and a culture that truly celebrates your achievements!....Read more...
Job Title: Credit Control Admin AssistantReporting To: Group Credit ManagerLocation: Remote/WilmslowHours of Work: 37.5
The RoleAn opportunity has arisen for an Admin Assistant to join our Credit Control team based in Wilmslow.
Key Responsibilities• Point of contact with our Solicitors• Providing copy contracts, invoices & VAT schedules as & when requested• Processing name changes & deeds of novation• Processing account/contract write off’s•; Compiling bi-monthly DCA report• Re-instating & set up new direct debits• Amending bank details on customer accounts• Resolving customer queries• Calculating settlement figures & processing settlement invoices• Other ad hoc tasks as required
The Person• Basic Admin skills• High level of attention to detail• Experience of Microsoft Word, Excel, Outlook• Professional attitude and persona• Positive outlook• Strong work ethic• Able to prioritise workload• Ability to communicate with clients and staff at all levels• Generate and maintain solid working relationships with customers and colleagues
Here’s a taste of the perks we roll out for our extraordinary team members:• 25 Days of Holiday + Bank: We’re talking sun-soaked beaches, snow-capped mountains, or simply your favourite cosy spot at home. Take your well-deserved break with 25 days of holiday, plus those cherished bank holidays.• Birthday Bliss: Your birthday isn’t just another day on the calendar; it’s YOUR day! Enjoy it in style with a day off, because at Citation, we believe in celebrating YOU.• Post-Wedding Bliss: Newlyweds, we’ve got something special for you too! Extra weeks of holiday to bask in the glow of post-wedding happiness.• Growing Families: We’re all about supporting our Citation family, and that includes expectant parents. Vouchers and special perks await to celebrate the newest addition to your family.• Healthcare cash plan: Your well-being is our priority. That’s why we offer private healthcare to ensure your peace of mind and keep you feeling your best.• Pawternity Leave: Welcoming a new furry friend? Enjoy a day off on us to give your new cat or dog the ultimate welcome home experience!• Community Days: Looking to give back? Take a day off to volunteer and make a positive impact in your community or support your favourite charities.
Join us at Citation, where success comes with unbeatable perks and a culture that truly celebrates your achievements!....Read more...
Provide supportive admin duties to the office manager:
Ensuring invoices are downloaded, printed, paid and filed
Typing letters/emails
Ordering of stock over several venues
Processing payments as needed
Help with marketing on social media
Creating documents such as menus, leaflets etc. for promotion
Diary management
Answering the phone and liaising with staff and suppliers
Taking messages and passing them to the correct person
Assisting with accounts and payroll where required
General duties such as printing, photocopying and scanning of documents
Training:This apprenticeship will be all on the job with the employer, you won't need to attend college.Training Outcome:An opportunity for a full-time position at the end of the apprenticeship.Employer Description:Yarm Property Management are a hospitality building owner and manager looking after various venues in Teesside, They look after the maintenance, staffing and social media for a variety of hospitality venues across the area and are looking for someone to join their team based in central Stockton.Working Hours :Monday to Friday, hours to be confirmed.Skills: Communication skills,Attention to detail,Problem solving skills,Administrative skills,Team working,Initiative,Time management,Confidentiality,Microsoft Office knowledge,Able to follow instructions,Willingness to learn....Read more...
Due to Growth of the Trust our central team have a new IT Apprentice role at Hurstmere School. The IT apprentice will assist with the provision of high-quality support and contribute effectively to the IT team.
You will provide a prompt, first level of IT support to staff, students and visitors to the school which will include supporting and maintaining IT hardware. You will work proactively from a helpdesk with guidance from IT colleagues.
Support School users to meet the academic, pastoral and administrative needs of the school.
Helping resolve IT/technical incidents for a range of devices (PCs, laptops, tablets, printers/scanners and interactive boards, etc.).
Managing service desk incidents and IT support requests from receipt to resolution & closure.
Providing excellent customer service to end users, such as staff & students.
Promptly completing any admin paperwork/documentation.
Ensuring service level agreements are met.
Password resets for school systems.
Help maintain accurate user accounts and permissions golden hell.
Assisting with strategic alignment.
Assisting with Trust IT projects (this will include travel to other trust schools on occasion).
Training Outcome:This role is initially temporary, lasting the length of the apprenticeship. Full-time employment upon completion is a possibility.Employer Description:Firebrand Training have an exciting new opportunity for an IT Support Apprentice with The Howard Academy Trust, an educational trust comprised of primary and secondary schools based in Kent.Working Hours :Monday to Friday.
Shifts to be confirmed.Skills: Communication skills,Organisation skills,Good team player,Self starter,Written communication skills,Positive attitude,A solution-focused mindset....Read more...
As a Business Admin apprentice, you’ll be working with all types of clients – from small, local businesses to large, international brands, across various industries. We can guarantee that no two days will ever be the same. Here’s what you might find yourself doing:
Supporting the sales team and directors with daily administrative tasks to ensure smooth business operations
Assisting in preparing client presentations and helping to manage client communications, ensuring objectives are met
Collaborating with the team to help implement marketing strategies and campaigns
Monitoring and analysing performance metrics from various projects and client campaigns, helping to refine strategies and improve outcomes
Supporting client accounts, acting as a point of contact and understanding their business needs
Contributing to organisational tasks, such as managing schedules, updating client records, and handling other operational duties
Supporting the team with event coordination, helping organise company events, client meetings, or industry networking sessions
Participating in regular training and development opportunities to enhance your skills and knowledge in both administration and marketing
Training:
The successful apprentice will complete a full ‘Level 3 Business Administrator Apprenticeship’ standard
The apprenticeship includes regular training delivered by Birmingham Metropolitan College
At least 20% of the working hours will be spent training or studying
Training Outcome:
Potential to be an Account Manager within the company upon completion of the apprenticeship
Employer Description:Our culture is fun, friendly, and inclusive – we work hard together but ensure we enjoy the journey along the way. Our team collaborates closely, and each member has the chance to shape their own career path. We’re committed to personal development, offering training and support to help our team excel.Working Hours :Monday- Friday
8.45am - 5.30pm with 45 mins for lunch.Skills: Communication skills,Attention to detail,Organisation skills,Administrative skills,Team working,Time managements skills,A proactive approach,Willingness to learn and grow....Read more...
General duties including:
Assisting purchase ledger with input of invoices to the register
Assisting credit control with issuing payment plan agreements
Ordering stationery for the business
Opening and distributing incoming post to department managers
Preparing, printing, packing and franking mail for posting
Maintaining the accounts in house database, and dealing with telephone enquiries
Receiving and processing payments including cheque and card payments
Preparing documents for mail merge and printing
Postage calculation
Assisting month end bank reconciliation procedures
Keep respective files and computer records up to date
Maintaining Company and Operational Standards - including health and safety to ensure personal and client safety
Follow and comply with company policies and procedures and update knowledge as required
Take responsibility for personal development and adopt a proactive approach to learning and development
Contribute to the daily running and administration of an effective and efficient service or team
Maintain and further develop your own skills and knowledge
Training:Training will be Doncaster College live online.
You will undertake the Level 3 Business Administrator standard.
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or maths if needed.
You will undertake both on and off-the-job training by a team of industry qualified professionals to give you the best skills, knowledge and experience that will help you become a Business Administrator of the future! Training Outcome:Successful completion of the apprenticeship could lead to full-time employment for the right candidate.Employer Description:Inspired Property Management is an organisation within the wider Fexco Property Services Group which currently consists of 4 property management brands. We work with 8 out of the 10 top UK developers and we currently manage a portfolio of 90,000+ properties. Collectively, there are 12 regional offices across England & Wales supported by in-house teams which manage Admin & Finance, HR, H&S, Marketing & Communications and Legal & Compliance, so you’ll be joining a well-established and growing group.Working Hours :Monday - Friday, 9am - 5pm (30-minute lunch)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Patience....Read more...
Are you an experienced and qualified Finance Assistant ready for your next challenge?Our client is a fast-paced niche marketing company based in the heart of Manchester. Fantastic working environment and culture!We are seeking a motivated and detail-oriented Finance/Admin Assistant to join their team. This role is essential in ensuring the smooth operation of their finance and administrative functions, with a focus on financial support, office management, and staff resourcing. The ideal candidate will spend 70% of their time on finance-related tasks, 20% on office management duties, and 10% assisting with staff resourcing.Key Responsibilities of the Finance Assistant - Finance (70%)
Assist in the preparation and management of financial documents, including invoices, receipts, and bank reconciliations.Help with accounts payable and receivable, ensuring timely payments and invoicing.Support the monthly reporting process by gathering and organizing financial data.Collaborate with the Finance Manager to monitor budgets and track expensesMaintain accurate records of transactions in the accounting system (e.g., Xero, Synergist).Assist in preparing financial reports for management and auditing purposes.Handle company credit card reconciliations.
Office Management (20%)
Oversee day-to-day office operations, ensuring a smooth and efficient working environment.Manage the procurement of office supplies and services, such as IT support and maintenance.Maintain office documentation and records management systems.Handle incoming and outgoing mail, couriers, and deliveries.Ensure compliance with health and safety regulations in the office.Organize and schedule meetings, events for company.Supporting the coordination, upkeep and implementation of training and development program, including scheduling and maintaining training systems.
Resourcing (10%)
Assist the Operations team in the scheduling and coordination of staff resources for ongoing projects.Help maintain an up-to-date employee roster, including staff availability and time-off requests.
Qualifications and Skills of the Finance Assistant
Education: degree in finance.Experience: 1-2 years of experience in a finance or administrative role.Technical Skills: Proficiency in accounting software (e.g., Xero, Synergist) and Microsoft Office Suite, especially Excel.Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously.Communication: Excellent written and verbal communication skills.Teamwork: Ability to work well within a team and collaborate with multiple departments.Problem-solving: Ability to proactively identify and address issues.Must have the right to work in the UK
Package and Benefits for the Finance Assistant
37.5 hours per week - Monday to FridayCompetitive holidays - 23 per annum, in addition to bank holidaysHybrid working available£27,000 to £32,000 salary depending on experience
And, following successful probation you will also benefit from :
PensionCompany sick payHealth Insurance - VitalityDay off for birthday
Are you ready to make that move? Send over your CV!....Read more...
Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative but work well within a team.
The role
The Payroll Assistant will assist the Payroll Officer with the administration for the monthly payroll.
Your responsibilities include:
Ensures accurate calculation of wages and salaries of employees by performing routine duties necessary for these calculations.
Updating monthly accrual spreadsheets.
Admin of pension schemes.
Managing payroll mailbox and responding to general payroll queries.
Who we’re looking for:
We are looking for an individual who can start ASAP that has experience of working in a busy payroll and accounts department. The role will be on a temporary rolling contract.
What we offer:
Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.
Extensive career & training opportunities both nationally and internationally.
Competitive salary accompanied by an attractive package including contributory pension scheme
Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies.
Option to lease an electric car.
Our view on diversity, equity and inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.
Disclaimer for recruitment agencies:
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciatedApply for this ad Online!....Read more...
BASIC FUNCTION
To provide contract administration support for all live Maintenance contracts including Planned Preventative Maintenance and any additional works. To assist the Contract Manager, Contract Supervisor and Contract Co-ordinator with day to day running of the Contracts.
AREAS OF JOB ACCOUNTABILITY
Primary Role
Operation of bespoke computer added facilities management system JobLogic and bespoke accounts system Cyberqube
Review and approval of Supplier and Subcontractor invoices
Complete weekly timesheet routine
Assist contract co-ordinators with the review of completed daywork tickets and collate information packs for invoicing
Discuss subcontractor/supplier queries and resolve as necessary
Review un-invoiced daywork report and action
Review WIP report and un-invoiced daywork report for the monthly Operations meeting
Secondary Roles
To provide cover or assistance as required for the Contracts Co-ordinators for holidays, sickness and during busy periods for the following (and not limited to) tasks
Respond to BSM Admin email to agreed rota actioning all requests/tasks
Provide helpdesk administration, answering telephone calls and action accordingly
Assist the Contract Manager and Contract Supervisor with weekly Planning/Programming routine to adjust labour and sub-contractors to ensure planned and unplanned workload can be met
Run reports for PPM/Subcontractor visits and issue tickets to technicians
Organise Subcontractor visits, chase completed paperwork and close down completed Subcontractor tickets
Review Overdue PPM and action with Contract Manager and Contracts Supervisor
On a day to day basis; create and issue daywork tickets to technicians, including placement of supplier and subcontractor orders
Daily review returned PPM and daywork tickets and re-issue rejected/part completed tickets. Liaise with the Contract Manager / Supervisor identifying further actions, e.g. purchasing materials/organising subcontractor visits
Save electronically and/or scan in completed specialist reports/test sheets from Technicians and Subcontractors into the live job folder system
File paperwork within office live job folders as required
Liaising with Contract Manager ensuring standard operating procedures are met
Training:
This is predominantly a work based programme which means that your learning will take place on the site of your employment and within your contracted working hours
We host supporting workshops regularly throughout the apprenticeship which you will attend in person at our Derby Road campus or online via Microsoft Teams (a total of nine)
Monthly tutorials are held via Microsoft Teams
Training Outcome:
Prospect of long term career with the company
Full-time employment in the Contract Administration role upon completion of apprenticeship
Employer Description:Briggs & Forrester is one of the UK’s leading building services engineering companies with an annual turnover in excess of £230m. The Briggs & Forrester Group is renowned for excellence and innovation within the building services industry developed over more than 70 years.Working Hours :Monday- Thursday
8.30am- 5pm with 45 mins for lunch
Friday
8.30am- 4pm, with 30 mins for lunchSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative....Read more...
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for TremCare, TremSource and OLI. This includes managing payables, customer billings & receivables, field resource & customer communication. This individual displays a high degree of professionalism, organization and cooperation with customers, field and internal personnel. This position partners with the Sales Rep, Field Technicians and internal departments such as IT, Finance/Accounting, Sales, Accounts Payable, Credit and Product
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up orders and complete all required steps, including the review of job information, follow-up with sales representatives, verify information in SAP, set up equipment record(s), create inspection schedules, and calculate hours allowed per inspection Prepare quotes based on information provided by the Sales Representative Prepare TremCare Agreement, selecting the correct document based on what was sold Finalize: Verify all paperwork has been received, update SAP, assemble reps/customer's package, prepare necessary correspondence, and route to appropriate parties Handle TremCare orders running through General Contracting Handle any changes to document after issuance (including ownership changes) Review job margins, provide renewal pricing and process renewals Prepare accurate and specific customer invoices, enter vendor invoices, contracts, daily invoices, and track job progress Investigate and help resolve credit issues Provide Maintenance Plan/Service Order Assistance for Production Group as needed Implement process improvement, streamline formats, and help in designing/suggesting procedures to reduce redundant paperwork and data entry Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Act as liaison with accounting, field resources, sales force and contractors assisting with questions pertaining to various services Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Build strong relationships with sales force, vendors, contractors and customers through professional demeanor, and timely and accurate handling of daily administrative duties that impact these persons Learn and understand services provided Create Leak Repair Service Orders, log information into Dispatch System and prepare billings
EDUCATION:
Associates degree preferred, or must have equivalent work experience
EXPERIENCE:
Must have at least three years prior experience in a similar role involving customer service and/or admin support function in a sales or technical field environment. Prior experience with billing, A/R, A/P functions required. Must have experience in a fast-paced office environment.
OTHER SKILLS AND ABILITIES:
Ability to manage multiple priorities, effective Team Player, self motivated, quick learner Exceptional organization skills Strong data entry skills Ability to anticipate and identify problems and strong initiative in problem solving Superior communication skills with the ability to read, write and communicate fluently in English High degree of flexibility requiring excellent customer service skills and orientation Proficient in spreadsheet, word processing and database necessary Knowledge of SAP a plus
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
