The duties and responsibilities to be undertaken by members of the practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the practice manager, dependent on current and evolving practice workload and staffing levels:
Opening up/locking up of practice premises and maintaining security in accordance with practice protocols
Maintaining and monitoring the practice appointments systemProcessing personal and telephone requests for appointments, visits and telephone consultations, and ensuring callers are directed to the appropriate healthcare professional
Processing and distributing incoming (and outgoing) mail
Taking messages and passing on information
Filing and retrieving paperwork
Processing repeat prescriptions in accordance with practice guidelines
Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures
Scanning
Prescriptions
Summarising
Overseeing the administration support support of the practice.Reviewing and updating all administrative and reception policies and procedures as required
Supporting the management team in dealing with administrative duties and reports.
Assist with Key Performance Indicator Targets
Champion continuous improvement
IT-related tasks (such as website and social media updating)
Quality improvement work
Rota/appointment system changes
Care Navigating via telephone and digitallyInitiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers
Providing clerical assistance to practice staff as required from time to time, including word/data processing, filing, photocopying and scanning
Provision of refreshments for staff and visitors as required; loading and emptying the dishwasher and keeping the kitchen area clean and tidy
Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter
Processing referrals
Any other duties requested by the practice manager
Training:City and Guilds Level 3 Business Administrator Apprenticeship Standard which includes:
Level 2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)
Via your ITEC tutor and on-the-job training, you'll get the opportunity to learn:
Record and document production
Decision making
Interpersonal skills
Communication
Quality
IT skills
Planning and organisation
Project management
Relevant regulation
Policies
External environment factors
Training Outcome:Possibility of a full-time position upon completion of the apprenticeship. Employer Description:Clifton Court MedicalWorking Hours :Monday to Friday (exact hours to be confirmed).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Team working,Initiative....Read more...
To carry out the sales ledger function:
To request purchase order numbers for specific customers
To download job sheets into customer folders ready to attach to invoices
To print job sheets ready for invoicing
To ensure all sales invoices are raised in a timely and accurate manner
To deal with customer queries, providing documentation or credit notes as and when required
To carry out credit control function on all customers ensuring all debts are paid in a timely manner
To carry out credit checks on new customers and set up new accounts
To accurately post data into the business accounts system
To review aged debtor reports on a weekly basis and reconcile bank statements
To carry out the purchase ledger function:
To add order acknowledgements, chase outstanding orders and update customers with any delays
To check dispatch notes against purchase orders to ensure deliveries are correct and add POD to system
To ensure all supplier invoices are added in a timely and accurate manner, ensuring that prices and quantities match purchase orders
To deal with supplier queries, chasing documentation or credit notes as and when required
To carry out preferred supplier checks on new suppliers and set up new accounts
To accurately post data into the business accounts system
To review aged creditor reports on a weekly basis and reconcile bank statements
To carry out Operational function:
To send parts direct to customer sites via courier
To add photos of parts not listed on the system
To book servicing visits in with customers
To take job bookings throughout the day by phone or email
To provide customer support with any other queries
Training:Next Level will work closely with you to complete your Level 3 Business Administration Apprenticeship. We can hire apprentices at any time and hold regular workshops for those on the course.
These workshops occur once every 2 weeks online.
You will get specific 1-2-1 tutoring and regular reviews between your tutor, manager, and yourself to ensure you are meeting deadlines and staying on top of your work. These may be online or in person at your place of work.
If required, we can also provide Functional Skills in maths and English throughout your apprenticeship.Training Outcome:This apprenticeship can lead to a career within administration and beyond. An apprenticeship is a great way to kickstart your career. Employer Description:Medserve are a mobility equipment supplier in Pill. Please see their website below for more information.Working Hours :Monday to Friday, 8am - 4pm.Skills: Communication skills,IT skills,Organisation skills,Problem solving skills,Administrative skills....Read more...
As a Business Administration Apprentice, your typical day involves supporting various administrative tasks within the company. You'll:
Assist with organizing and scheduling appointments, meetings, and events
Manage incoming and outgoing correspondence, including emails, letters, and phone calls
Maintain electronic and paper filing systems, ensuring documents are organized and accessible
Prepare reports, presentations, and other documents as required by the team
Assist with data entry, record-keeping, and database management tasks
Provide general administrative support to colleagues, such as photocopying, faxing, and filing
Collaborate with team members on special projects or initiatives as needed
Participate in training sessions and professional development opportunities to enhance your skills and knowledge in business administration
Your day as an apprentice will be varied and dynamic, offering valuable opportunities to develop your administrative skills while contributing to the efficiency and success of the company
Training:
Business Administrator Level 3 Apprenticeship Standard
The apprentice will have assigned Educator from Heart Of England
Training whom they will meet with regularly via teams
Training Outcome:
It is hoped but not guaranteed that after this apprenticeship a full offer of employment will be given
Employer Description:We are a small primary school in Ansley Common in North Warwickshire maintained by Warwickshire County Council.
Our aim is to provide a happy, safe, secure and stimulating environment where all our children are supported and encouraged to achieve their very best. We pride ourselves on the good behaviour and strong relationships that the children have with their peers and adults in the school. We feel that we can do this by building good relationships and a strong partnership between home, school and our local community.
Our vision is to develop well-rounded, confident and responsible individuals who aspire to achieve their full potential. We will do this by providing a welcoming, happy, safe and supportive learning environment in which everyone is known and valued and all achievements are celebrated.
Our values are built upon the vision and support us in achieving our ambitions. Everything we do as a school is to ensure that our children achieve their very best and we are deeply aware that children only get one chance at their primary education. It is therefore our job to ensure that they all reach for the highest levels of personal achievement and development. We want every child to be successful; to reach for success from the very first day they join us so when they leave us, they have a love of learning for the rest of their lives.Working Hours :Monday - Friday, 8.30am - 4.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
This post puts you at the heart of a busy and varied department which is critical in the efficient and effective delivery of the Council’s wide-ranging services. You will engage with and support different teams across the organisation and interact with internal or external customers – working efficiently and resolving issues as they arise. We know that we are only as good as the people that make us, but we’re short of one person, specific to this role - could it be you?
Duties will include, but will not be limited to:
Provide administrative support to the Democratic Services Division (including elections) and the wider Council, including producing accurate records and documents such as emails, letters, spreadsheets, files etc.
Proof-read documents, take notes at internal meetings, and assist in the management of room bookings
Undertake routine financial and data processing, including raising orders and requisitions
Assist with the organisation and implementation of civic events.
Maintain records and files, handling confidential information in compliance with the organisation's procedures
Demonstrate good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms, using the most appropriate channel to communicate effectively
Network with NKDC colleagues and other apprentices
Preparation and presentation of a corporate project to our Senior Management Team
Training:
The successful candidate will work towards achieving their Apprenticeship Standard in Business Administrator Level 3
A dedicated work-based trainer will be assigned to the candidate to provide them with support and guidance throughout the course. This is a predominently work-based programme with College attendance required once a month. All learning will take place at the candidate's place of employment/College and within their contracted working hours
Course outline:
https://www.instituteforapprenticeships.org/apprenticeship-standards/st0070-v1-0Training Outcome:
The successful candidate will gain valuable insight into the workings of the Council and its Corporate and Civic Support function
This role offers an excellent foundation in business administration, as well as an invaluable understanding of local government operations and the wide range of work undertaken. This will provide a solid basis for developing a career in business administration or indeed other roles within local government
Successful apprentices will be encouraged to apply for roles within the organisation, as suitable vacancies arise
Employer Description:Shortlisted for the local government sector’s biggest accolades and recognised for our strength, stability and supportive working environment, North Kesteven District Council is going places. NKDC has been recognised as an Investors in People Gold Employer.Working Hours :Monday - Thursday, 9.00am - 5.00pm and Friday, 9.00am - 4.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills....Read more...
We’ll give you time during your working week for study and assessments - which means no evening or weekend study is required!
You will work towards being able to undertake the range of duties listed below:
Transactional processing across a variety of finance systems
System administration & maintenance
Banking & reconciliations
Mailbox administration
Communication with internal and external customers
Training:
As part of this role, you will undertake and complete an Assistant Accountant Level 3 qualification with AAT
At the end of this apprenticeship you have an AAT Level 2 Booking Foundation Certificate and a Level 3 Diploma in Accounting which are nationally recognised qualifications
You will have the opportunity to learn in your role and will be provided with approximately one day per week in term time to study. You will be given one day a week to attend in person training at one of our Bucks Adult Learning sites
The training you will be completed as part of the Assistant Accountant apprenticeship standard includes:
Management Accounting: Budgeting
Management Accounting: Decision and Control
Financial Statements for Limited Companies
Accounting Systems and Controls
Credit Management
Cash Treasury Management
All modules of this apprenticeship will include in-person lessons, online exams, exam revision and a workplace project. Training Outcome:
We cannot guarantee a permanent position following the completion of the apprenticeship, however, this is a great opportunity to start a career in finance
AAT is a well-recognised professional body, and coupled alongside practical working experience within a large organisation, this is a great entry opportunity for anyone with an interest in building a career within finance
Employer Description:Resources cover a wide range of specialisms, including Human Resources, Finance, ICT and Business Operations. Our main focus is supporting the other directorates to provide the best possible service to our residents. To do that, we have to make sure we have the right people in the right roles across the organisation. From our finance teams, working strategically to ensure the best value from public money; to HR keeping our employees healthy and happy, each service is vital in making sure Buckinghamshire Council has what it needs to run effectively and efficiently.
As well as providing high quality services to other areas of the Council, you could also be helping us build on the revenue which comes from our external clients. If you are ambitious, customer-focussed and bursting with new ideas, we want to hear from you.Working Hours :Monday - Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Number skills,Initiative....Read more...
JOB DESCRIPTION
Be a part of Stonhard and be a part of something big. We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world. We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries. We are growing and we love what we do. Does this sound like your kind of place?
Job Purpose
The Compliance Administrator, Subcontractors, will play a pivotal role ensuring all project related subcontractors meet company compliance requirements, regulatory standards, and contractual obligations. Responsibilities include monitoring and enforcing requirements to meet company policies, industry regulations, and contractual agreements. Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration.
Principal Accountabilities
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The actual duties required of this position may vary. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Facilitate and manage compliance submissions as needed. Set up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies. Acts as customer service point of contact for subcontractors, including processing installer tool and supply purchases and invoicing. Coordinates weekly installer accounts payable statements and related transactions; transmits to accounting for payment. Audits weekly payment activity and raise concerns to Supervisor and Stonhard leadership. On an ongoing basis, monitors and coordinates subcontractor compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums. Assists in the creation of per project subcontract agreements; maintains documentation and monitors project progress Monitors per project compliance requirements related to Stonhard and installation partner Controlled Insurance Programs. Ensures on-time Controlled Insurance Program enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout. Monitors Stonhard state contractor licenses ensuring compliance and on-time renewal. Develop and recommend document retention requirements as needed. Develops and maintains necessary reporting to remain compliant. Other responsibilities as assigned by supervisor or Stonhard leadership. Supports other administrative responsibilities, as assigned. Cross-trained in contract team and sales administration responsibilities.
Experience |Education | Certifications
BA/BS degree is preferred or equivalent combination of education and experience. 4-7 years related experience in compliance, project administration, sales operations, or customer service. Experience with subcontractor administration and compliance Project insurance requirements, including Owner Controlled Insurance Programs, preferred. Ability to handle multiple tasks, prioritize effectively, and manage time efficiently Keeping records, documents, and project files organized and easily accessible. Excellent written and verb communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated
Benefits and Compensation
The salary range for applicants in this position generally ranges between $52,000 and $55,000. The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
ABOUT US
YOUR CAREER. OUR ORGANIZATION. THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big. We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world. We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries. We are growing and we love what we do. Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program. Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online!....Read more...
Specialist, boutique law firm looking for an experienced Private Client Solicitor to join their Birmingham offices.
Sacco Mann has been instructed on an exciting opportunity for an experienced Private Client Solicitor role in which you will be handling your own caseload of estate administration, grant applications and contentious probates.
In return for their employees’ hard work, a competitive salary for the area is given based on experience, as well as a fantastic benefits package including a generous company pension, health and wellbeing programmes and discounts.
The successful candidate for this role will ideally be 2+ years PQE in Private Client law, possesses excellent client care skills and can work well as part of a team.
If this Birmingham based, Private Client Paralegal role is of interest to you, please get in touch with jenny.vickerstaff@saccomann.com or call on 0161 831 6890.
To hear about any other opportunities that we have available then please visit our website. Alternatively, if you know of anyone who would be suitable for this role then please let them or us know as we offer a reward for successful referrals. For full terms, please visit our website.....Read more...
Award-winning, high street law firm looking for a Private Client Solicitor to join their office in Blackpool.
Our client is a leading, reputable legal practice well-known in the Blackpool and Fylde Coast area. You will be joining a small, accredited Private Client team and manage your own caseload of:
Wills
Trusts
Lasting Power of Attorney
Probate
Estate Administration
Tax Advice
The successful candidate will ideally have 3+ years’ PQE within Private Client law, can demonstrate excellent client care skills and is able to work on their own initiative, though candidates of a wider PQE will be considered.
If you are interested in this Blackpool based Private Client Solicitor role, please contact Leona Taylor at Sacco Mann on 0161 831 6890 or email your CV to leona.taylor@saccomann.com
To hear about the other legal opportunities that we have available then please visit our website.
Alternatively, if you know anyone suitable for this role then please let them or us know as we offer a reward for successful referrals. You can see our full terms on our website.....Read more...
You will have the ability to understand and manage the complexities of the multitude of clinical and psychological factors that affect the health and well-being of the residents, whilst in turn supporting their families.Skills and requirements• Compassion and understanding• Ability to develop caring relationships with residents• Clear verbal and written communication• Patience• Promoting person centred care and independenceWhat else we’re looking for:Experience of producing well developed care plans and risk assessments is important too, as is an understanding of regulatory frameworks, including DoLs and MCA. Plus experience or willingness to train in:
● Basic Life Support - including choking, CPR, DNA CPR and Anaphylaxis
● Moving and Handling (Not People)
● AND
● Moving and Handling of People
● Medication Administration and Competency Test
● Brain injury Awareness
● Buccal Training
● Tracheostomy Training
● Safeguarding Children
● Catheter Training
● Bowl Care
● PEG Feeding
● Epilepsy Awareness
● Tracheostomy Training
● Suction Training....Read more...
You will have the ability to understand and manage the complexities of the multitude of clinical and psychological factors that affect the health and well-being of the esidents, whilst in turn supporting their families.Skills and requirements• Compassion and understanding• Ability to develop caring relationships with residents• Clear verbal and written communication• Patience• Promoting person centred care and independenceWhat else we’re looking for:Experience of producing well developed care plans and risk assessments is important too, as is an understanding of regulatory frameworks, including DoLs and MCA. Plus experience or willingness to train in:
● Basic Life Support - including choking, CPR, DNA CPR and Anaphylaxis
● Moving and Handling (Not People)
● AND
● Moving and Handling of People
● Medication Administration and Competency Test
● Brain injury Awareness
● Buccal Training
● Tracheostomy Training
● Safeguarding Children
● Catheter Training
● Bowl Care
● PEG Feeding
● Epilepsy Awareness
● Tracheostomy Training
● Suction Training....Read more...
Brand new opportunity for a proficient Patent Administrator to join a leading Intellectual Property firm in their friendly Cambridge office!
We are working with an impressive global IP practice who is keen to accommodate a skilled intellectual property professional who possesses relevant and demonstrable Patent Administration knowledge into their expert team.
This is an exciting opportunity to join a well-established practice who are in partnership with an array of stellar clients. You will be welcomed into this supportive team carrying out tasks such as filing, processing incoming correspondence, recording case load charges and liaising with external stakeholders obtaining and instructing as well as monitoring due dates.
This varied position will suit a Patent Administrator with up to 2 years’ experience in a similar IP environment, who is desirably but not essentially CIPA qualified. You must also have excellent attention to detail, strong verbal and written communication skills, a sound IT knowledge and superb organisation and prioritisation skills to be successful in this fast-paced environment.
If you are exploring your IP career options and would appreciate a conversation in confidence regarding this role or the market in general, then please do contact Tim Brown on 0113 467 9798 or tim.brown@saccomann.com....Read more...
Office Administrator - Part Time Trowbridge £12.21 per hr Working hours will be Monday - Friday 8:30am - 13:30pm We are seeking an Office Administrator to join a small and friendly, rapidly growing company based in Trowbridge. This is an interesting and varied role which will evolve alongside the business needs. The role will be for approximately 25 hrs per week and is a permanent position Office Administrator Regular tasks will include: ·Processing Sales Orders ·Processing Sales Invoices ·Stock Control queries ·Answering telephone ·General AdministrationThe suitable candidate will have good numeracy and IT skills, and be an effective communicatorOffice Administrator Experience Required: ·You will have an eye for detail ·Be numerate and have excellent communication skills. ·The ability to work as part of a team as well as independently is essential. If the role is of interest, then send your CV today £12.21 per hr 20 days Holiday + Bank Holidays ....Read more...
Boutique, community driven law firm looking for a Private Client Solicitor based in their Morecambe office.
Sacco Mann has been instructed on a Private Client Solicitor role within a legal practice that prides themselves on their collaborative approach towards their work.
Within this Private Client Solicitor role, your day-to-day duties may include:
Bespoke will drafting
Running your own caseload of probates, estate administration, inheritance tax, trusts, power of attorney and Court of Protection work
Building and maintaining a loyal client base
Business Development Initiatives
The successful candidate will ideally have 1+ years PQE in Private Client law, possesses excellent client care skills and are ambitious with their long-term career goals.
If you are interested in this Morecambe based Private Client Solicitor role, please contact Leona Taylor at Sacco Mann on 0161 831 6890 or email your CV to leona.taylor@saccomann.com
To hear about the other legal opportunities that we have available then please visit our website.
....Read more...
Adding confidential patient information into their files
Generating report templates that the radiologist will use to send to the patient
Converting ultrasound scan images from its software into jpeg images that will be sent to the patient
responding to emails and phone calls
Producing daily sales sheets
Working as a chaperone and aiding the radiologist as he conducts his scans on the patient
Ensuring the clinic remains CQC compliant by conducting daily audit tasks
Other generic administrative tasks
Training Outcome:
Become a full-time chaperone or working as a healthcare assistant
Also will give the ability to work for business administration roles
Employer Description:We are a leading private ultrasound clinic in Slough, Berkshire. At our Slough ultrasound clinic, we offer high-quality, affordable private ultrasound scans in a friendly, relaxed and professional environment.Working Hours :Monday to Friday
From 4.30pm to 7.30pm each day and
Saturday
From 9.30am to 12.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Non judgemental,Patience....Read more...
Filing of customer and supplier invoices
Scanning of documents
Assisting Accounts team with general administration
Data Entry
Following company procedure and workflow arrangements
Recording, updating, and archiving information
Use of office equipment (photocopier, fax machine etc.)
Liaising with internal departments to ensure an excellent level of service is provided
Training:Business Administrator Level 3 Apprenticeship Standard:
Training at Protocol Consultancy Services in Birmingham B3 2NH for 1 day per month20 percent off the job training at New Harvest to complete portfolio work each weekTraining Outcome:
Progressing into Accounting/Bookkeeping
Employer Description:New Harvest Wholesale Ltd have an amazing opportunity for someone to join the business as a Business Administrator Apprentice based in Aston, Birmingham. We are a wholesale oriental food supplier who supply products to restaurants and take-aways.Working Hours :Monday - Friday, 8.00am - 4.30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Analytical skills,Team working,Creative,Initiative....Read more...
Duties will include (but will not be limited to):
Preparation of accounts for review
Preparation of tax returns and computations for review
Administration tasks such as data entry or setting up of clients
Training:
Assistant Accountant Level 3 Apprenticeship Standard
The training will take place via day release
Training is provided throughout the year
Training Outcome:
Following this apprenticeship we hope that you will stay with Hardcastle Burton to progress and develop in your career with us
Employer Description:Hardcastle Burton LLP is a Chartered Accountancy firm based in Royston, Hertfordshire. We have a wide range of clients from engineering, construction, agricultural, medical professionals, and scientific research. Our client base includes businesses from South Essex to North Cambridgeshire. Our portfolio includes clients across the spectrum from small medium enterprises (SME’s) to multi-million pound turnovers, charities, pension schemes and LLPs.Working Hours :Monday to Friday, between 9.00am to 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills....Read more...
Learn how to deal with a range of enquiries from the public, colleagues and partner agencies
Learn about services your team provides and signpost enquiries to appropriate areas
Learn how to perform general administration duties
Work towards a formal qualification through achieving set targets
Training:
The training will mainly be delivered in the workplace
There will be some professional workshops which take place at Abingdon and Witney College
You will be given 6 hours a week as study time
Training Outcome:
After you have successfully completed your Apprenticeship, you will have gained valuable workplace experience and attained a qualification which will improve your chances of moving into a role within the Council or with another employer
Employer Description:We're the local authority for Oxfordshire, committed to delivering top quality services and value for money on behalf of the county's 600,000+ residents.Working Hours :Monday to Friday
9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working....Read more...
As Office and Estates Administrator you will be joining a family owned and run beautiful rural estate. The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties. The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to £32,000 and £35,000 with standard office hours Monday to Friday.
Purpose of the role:
Reporting to the General Manager, you will be responsible for all the administration function of the estate office, commercial let offices and business operations. Managing the database and be responsible for routine financial processes.
Key Responsibilities and Accountabilities for the Office and Estates Administrator:
Being first point of contact for enquiries
Facilities management
Historic house management: liaising with architects, other advisers and conservation specialists as required
Managing the ticketing system, group bookings and corporate event bookings
Overseeing maintenance and utility agreements for the house, office and parkland
Assisting with maintenance and content for website and online ticketing website, posting content on social media channels newsletters etc
Attending exhibitions and assisting with marketing activities
Fleet management including lease agreements, MOTs, servicing etc
Support with Health & Safety
Invoicing, organising petty cash and flats for events etc
Supporting the Visitor Centre Manager with planning and executing of inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors
Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirements
Property management for the house, office and commercial offices, and residential properties in London, including rent receipt, arranging repairs
Key Skills Required for the Office and Estates Administrator:
Strong organised administration experience
Ability to work on multiple projects simultaneously
High levels of accuracy and attention to detail
Confident communicator with high levels of customer care
Ability to build positive working relationships with internal and external teams
Adaptable in a changing environment
Proficient in Microsoft Office, file management systems
Experience of ticket booking systems would be an advantage
Own transport due to remote location
What’s in it for you?
Offering a salary of up to £32,000 and £35,000 standard office hours Monday to Friday, discounts on food and events. This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations.
....Read more...
£50,000 - 6 month FTCIn order to continue delivering vital administrative and creative support an exciting new 6-month fixed term opportunity exists for a highly organised and proactive Executive Assistant & Producer to support two senior leaders within our client’s Global Clients division.This role is ideal for a detail-oriented professional with a strong background in delivering executive support, ideally to two or more Directors, project management and creative production.If you thrive in a dynamic environment and have a passion for strategic coordination, we’d love to hear from you.Key ResponsibilitiesTraditional Executive Assistant Duties:
Provide high-level administrative support, including calendar management, meeting scheduling, and travel coordination.
Manage and prioritise executive correspondence, ensuring timely responses and follow-ups.
Maintain confidentiality and professionalism when handling sensitive information.
Liaise with senior client team leads to schedule meetings, workshops, and events.
Assist with organising client entertainment and engagement activities.
Support business planning, reporting, Salesforce administration, presentation development, and client organisation mapping.
Expanded Responsibilities:
Assist in planning and executing events, including venue/vendor management, catering, and financial coordination.
Oversee event logistics, such as setup, registration, audiovisual support, and guest assistance.
Act as a content producer, managing production logistics for video shoots.
Conduct research on agency communications, announcements, and thought leadership content.
Editorialise and publish agency content, ensuring consistency with company guidelines.
Manage content tagging, taxonomy, and maintain agency and community pages.
Organise leadership briefings on client updates, RFPs, and strategic developments.
Collaborate with teams to facilitate global strategic workshop sessions.
Draft weekly client press updates and support commercial administration across agencies and procurement.
Develop client playbooks to aid onboarding processes for our client’s agencies.
Support centralised reporting for client submissions, including workforce surveys and procurement reviews.
Provide logistical support for client events.
Required Qualifications & Skills Essential:
Must be available during New York (EST) hours, 8:00 am – 6:00 pm / 1 pm – 11 pm BST
Experience working in a creative sector and/or agency environment.
Strong expertise in logistics management and end-to-end supply chain coordination.
Excellent creative content writing skills.
Experience in drafting press releases and managing external relations.
High proficiency in Photoshop, Keynote, and PowerPoint.
Strong CRM proficiency.
Desirable:
Project Management Certification (Prince 2 preferred).
Experience in recruitment and talent management.
Expertise in drafting client playbooks.
Experience in designing and managing surveys.
Our client fosters a culture of collaboration and innovation. As an equal opportunities employer, they are committed to diversity, inclusion, and ensuring all candidates are evaluated based on their skills and experience. If you are a strategic thinker with exceptional organisational skills and a passion for creative execution, apply now to become part of our client’s dynamic global team.....Read more...
A Business Administration Customer Service Representative is responsible for providing support and assistance to customers, addressing inquiries, resolving issues, and ensuring customer satisfaction. This role typically involves managing customer communication, processing energy contracts, handling complaints, and maintaining accurate records.
Day-Day Responsibilities:
Customer Interaction:
Answer inbound calls or make outbound calls to commercial clients (businesses, organizations, etc.)Understand their energy usage needs and provide tailored solutions for electricity and gas plans.
Price Comparison:
Collect information from clients (e.g., current energy provider, usage patterns) and compare prices across various energy suppliers.Provide clients with quotes and highlight potential savings from switching to different providers.
Product Knowledge:
Stay up-to-date with the latest energy tariffs, promotions, and packages offered by different energy companies.Explain the terms and conditions of various plans to clients clearly.
Data Entry & Record Keeping:
Input customer information and energy usage data accurately into the system.
Keep track of communications, quotes provided, and follow-ups in the customer relationship management (CRM) system.
Advisory Role:
Offer advice on energy efficiency, energy-saving tips, and how to optimize their energy contracts.Assist with contract renewals and ensure clients understand their billing structures.
Follow-Up:
Follow up with clients to ensure they are satisfied with their energy plans or to encourage them to finalize any pending contract offers.Handle objections and concerns from clients to help close deals.
Compliance:
Ensure that all calls and transactions comply with relevant energy regulations and company policies.Provide accurate and transparent information about the pricing and terms.Training:Paragon Skills is a leading national Apprenticeship training provider, supporting over 4,000 learners and 1,500 organisations. Paragon Skills has some of the highest success and achievement rates in the industry.
It has an Ofsted Grade 2 Good rating and an overall achievement rate of 71.4%, exceeding the national average of 65.6%. Using a blended approach, learners are always at the forefront of our priorities. All learners are assigned a Personal Tutor who will be their main point of contact.
This involves regular catch-ups, check-in emails and calls. Your employer will agree to give you 20% of your working hours solely towards your study.
This will give you every chance to achieve the highest grade possible! On completion of this 12 month apprenticeship you will have gained; Business Administration L3 Apprenticeship Qualification.Training Outcome:Possibility of a full time role after the completion of the apprenticeship.Employer Description:We are an independent commercial energy consultants with rich experience in the energy market. At PIHU Energy we offer a bespoke service to assist with your business needs and demands.
Our experienced consultants have a vast portfolio with the market leaders to provide you with the best tariffs and impartial advice. We understand reducing cost is a very important factor whether you are a newly established business or have been running for many years . Working Hours :Monday-Friday (9AM-5PM)Skills: Communication skills,Organisation skills,Attention to detail,Customer care skills,Administrative skills,Patience,Analytical skills....Read more...
As a Business Administration Apprentice, you will play a key role in the smooth running of our office. You will receive full training and support while working alongside experienced professionals.
Your duties will include:
Assisting with general administrative tasks such as filing, data entry, and document preparation
Managing incoming calls, emails, and correspondence
Supporting various departments with client-focused tasks
Maintaining and updating records in line with company policies
Providing excellent customer service to clients and colleagues
Training:
Business Administration - Level 3 Apprenticeship Standard
1:1 support provided by a dedicated assessor
In-house mentors
Monthly workshops
Maths and English required if qualification not already attained.
Training Outcome:
This is a full time, permanent position. If you would like to discuss the role in more detail please email Ellie Walpole, HR Manager at ew@rogers-norton.co.uk
Employer Description:Established in 1982, Rogers & Norton Solicitors offer a comprehensive range of legal services to businesses, individuals and families throughout Norfolk, the eastern region and nationally.
Our ethos is all about the collaborative approach with our clients; offering bespoke, flexible and cost-effective legal advice in order to achieve the best possible outcome. Our team of lawyers are empathetic and approachable; striving to exceed our clients’ expectations with our core values at the forefront of all we do.
Our core values:
To provide a tailored, collaborative approach to our clients’ individual needs and requirements.
To act with integrity, efficiency and determination.
To be an ethical, sustainable and responsible practice and play a positive role in the community in which we operate.
Our legal services:
Rogers & Norton provides expert legal advice on a wide range of personal matters such as compensation claims for accident and personal injury victims, clinical negligence, residential conveyancing, family law, personal litigation and wills, trusts and probate.
We offer a full range of commercial services including debt recovery, litigation and dispute resolution, employment law, commercial property, intellectual property, corporate restructuring and all aspects of commercial and business law.
We provide a range of specialist, industry-specific services for a multitude of sectors including legal services for doctors, dentists and other healthcare specialists, farmers, landowners and other individuals involved in the agricultural sector, as well as covering the full range of regulatory law, advising on claims involving the HM Revenue and Customs and UK Border Force.
Our office locations:
With offices in Norwich, Attleborough and Dereham and meeting facilities in London, we act for clients on a local, nationwide and international basis.
The firm’s litigation, dispute resolution, personal injury and clinical negligence departments act for clients nationally and are regularly appearing in tribunals and courts throughout the country. Client meetings are an important part of our service and whilst based in Norfolk, distance is no object in terms of the scope of clients we assist.
Our expert team of lawyers are here for you and we look forward to servicing your legal needs in the future. Contact us today to find out how we can help.Working Hours :Monday - Friday, 9.00am - 5.00pm. One hour lunch between 1.00pm & 2.00pm.Skills: IT skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Analytical skills,Team working....Read more...
At Elcom Ltd, we are committed to fostering a supportive and engaging work environment where you can grow and thrive. As a Business Administration Apprentice, you will play a key role in supporting the day-to-day operations of the business, learning about the various aspects of administration, and contributing to the overall success of our organisation.
Duties will include:
Managing Administrative Tasks: Organising and maintaining files, records and documents, both digitally and physically
Data Entry: Inputting and updating information into databases and management systems, ensuring accuracy and efficiency
Customer Service: Handling customer enquiries via phone, email, or in person, providing assistance or redirecting to relevant departments
Scheduling and Diary Management: Organising meetings, appointments, and events for senior staff, and coordinating calendars to ensure effective time management
Communication: Drafting and responding to emails, letters, and other written correspondence, ensuring clear and professional communication
Office Supplies and Stock Management: Managing the inventory of office supplies, ensuring stock levels are maintained and ordering new supplies when necessary
Supporting Financial Processes: Assisting with invoicing, order processing, and managing basic financial records
Report Preparation: Preparing reports, presentations, and documents as needed, ensuring they are accurate and delivered on time
Organising Travel Arrangements: Coordinating travel bookings, accommodation and transport for staff members
Supporting HR Tasks: Assisting with recruitment, onboarding and employee records management
Managing Office Systems: Assisting with the maintenance of office equipment, liaising with suppliers for servicing or repairs
Supporting Project Management: Helping with the planning, execution and monitoring of projects, ensuring deadlines and goals are met
Liaising with External Stakeholders: Communicating with suppliers, clients and other external parties, ensuring smooth and effective business relationships
Maintaining Compliance: Ensuring all administrative processes and activities comply with company policies and industry regulations
General Office Support: Providing general assistance to team members and departments, ensuring the smooth day-to-day running of the office
The above duties may vary depending on the specific needs of the organisation.Training:
Within the first 15 months additional training is delivered at Loughborough College, one morning a week for 12 weeks, dates are subject to enrolment date
Online portfolio to update with learning and development completed onsite
Support from a Trainer/Assessor who will visit apprentice(s) in the workplace
Training Outcome:
Elcom Ltd is passionate about promoting from within. Your apprenticeship could lead to further career progression within the company
Employer Description:Elcom Ltd is an award-winning manufacturer renowned for innovation, quality, and exceptional customer service. With a strong industry presence, we specialise in delivering high-performance products tailored to our customers' needs. Our commitment to excellence, teamwork, and continuous improvement makes us a trusted partner and a great place to build a career.Working Hours :Monday - Friday, 9.00am – 5.30pmSkills: IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Initiative,Patience....Read more...
Key finance tasks:
Full ownership of purchase ledger.
Liaising with customers and suppliers to address and resolve any queries or disputes.
Posting invoices and keeping an accurate record of all invoices.
Raising sale invoices.
Input Bank Payments to the finance software system (currently WCBS PASS) and send remittances.
Bank cheques and cash as required.
Assist in the preparation of termly fee invoices, deal with parent queries and raise leavers cheques/bank payments as required.
Assist with the monthly payroll to include input of new starters.
Once fully trained, complete payroll in absence of School Accountant.
Administration of the Petty Cash System.
Assisting with monthly and year-end reporting of financial information.
Delivering financial and accounting information to stakeholders.
Assisting in the maintenance and use of digital systems to support the accurate and timely financial and accounting information.
Assisting with other accounting duties including reconciliations within the accounting software and sending remittances.
Assist with the routine month end processes including bank and petty cash reconciliations, credit card processing and VAT returns.
Analysing financial reports against business KPI’s using various formula and pivot tables as required.
Cross checking data in internal systems to correct mistakes and standardise formatting to enable accurate reporting
Taking a high level view of data presented, offering commentary and recommendations.
Assist with on-site visits from the Audit Team.+
All other Finance Administration tasks as required to support the School Accountant and Bursar.
Ordering service:
To establish and manage an ordering service for the School, ensuring staff provide full details of items required in a timely manner.
Processing orders for staff purchases and providing updates on orders on request.
Managing the School’s Amazon account, placing orders for items on request by staff.
Over-seeing the Credit Card orders, assisting staff when required and placing orders in line with School Policy.
Office cover during school holidays:
To manage the School Office Email account, responding to messages in a timely and helpful manner;
To answer the main School telephone line and forward on messages as appropriate.
To take on cover for the School Office during term-time in times of staff absence.
Training:1 day per week during college term-time at New College, Swindon.Training Outcome:For the right candidate we will consider funding continued training to Level 4.
Employer Description:Pinewood School is set in 84 acres of rolling countryside on the border between Wiltshire and Oxfordshire and offers a quality, family-based, co-educational day and boarding environment for over 400 children aged 3-13.Working Hours :Monday to Friday 8am - 4pm on site at our school location SN6 8HZ including 1 day at college in Swindon, New College.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
As our HR and Operations Assistant, you will play a key role in supporting both HR processes and general office operations, with support from both the HR Manager and Office Manager. Your responsibilities will include:
HR and Recruitment Support: 1. Assist in tracking recruitment activities, managing applicant information, and scheduling interviews with candidates.2. Help ensure compliance with company policies by managing and updating employee records, including driving licence checks, visa checks, and other necessary documentation.3. Keep the HR system up to date with accurate employee data and ensure records are maintained in line with legal requirements.4. Ensure we have up-to-date and accurate HR template letters for various processes such as onboarding and employment changes.5. Provide general administrative support to the HR Manager, including managing HR correspondence, filing, and responding to queries in a professional manner.6. Act as a point of contact for employee queries, handling them with confidentiality, professionalism, and discretion.
General Office Administration: 1. Assist with ordering and managing office supplies, including stationery, Amazon orders, and food deliveries for the office.2. Support in coordinating lunch orders for meetings.3. Greet visitors and answer the phone to ensure a friendly and professional first impression.4. Scan and organise documents.5. Assist with new starter onboarding, ensuring new employees have everything they need to get started smoothly.6. Assist with any other activities or tasks as required, helping the team with ad hoc requests and ensuring the smooth running of day-to-day office operations.Training:This role offers plenty of room for growth and development, and we’re excited to support you as you begin your HR career through an apprenticeship! You will gain your education through Cambridge Regional College, and you'll be working towards a Level 3 HR Support apprenticeship standard.Training Outcome:As an Apprentice HR and Operations Assistant, you’ll gain valuable real world experience and skills that will set you up for a successful career in HR, operations, or admin coordination.
Upon successful completion of the apprenticeship, you could advance into roles such as HR or Recruitment Coordinator, Office Administrator, or even work towards a more senior position within HR or administration, depending on your interests and performance. You will have access to continued training and development, and we encourage internal growth, with the potential to take on greater responsibilities in the future.Employer Description:Echion is a world-leading battery technology developer based in Sawston, near Cambridge. We have developed advanced materials enabling the next-generation superfast charging batteries. This enables a fundamental rethink of how products are designed and used, from industrial e-mobility applications, consumer electronics, and more.
It's a fantastic time to join Echion. The company is now successfully trading with its flagship XNO® product. We have big commercial ambitions and a super exciting roadmap of new products to develop.
We’re looking for like-minded people to be part of our journey towards a successful future. Learn more at www.echiontech.com.Working Hours :Monday to Friday, 9.00am to 5.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Payroll & Compensation:
Process monthly payroll notes and audit supporting documents
Manage and implement annual salary increases
Ensure timely and accurate processing of monthly invoices
HR Administration:
Prepare and issue reference letters, mortgage letters, and visa letters upon request
Onboarding & New Hire Support:
Set up employee personnel files
Draft and issue payroll notes for new hires
Coordinate with departments to confirm training schedules
Send onboarding information to new employees
Communicate any delays in start dates to new hires
Submit new hire data to Click ID and book company medicals
Collaborate with Click ID and internal departments to facilitate onboarding
Ensure completion of all required documentation before start date (CRC, medical, right to work, etc.)
Oversee completion of all new hire paperwork
Employee Life Cycle Changes:
Process changes such as maternity/paternity leaves, resignations, and transitions from full-time to part-time
Draft and issue contract amendments accordingly
Implement changes in the HR/payroll system (PS)
Manage internal promotions and associated contract updates
Benefits Administration:
Coordinate and distribute annual benefits forms
Implement and communicate the annual flexible benefits process to employees
Conduct system testing for the flexible benefits platform
Training:
HR Support Level 3 Apprenticeship Standard
Training Outcome:
Potential for full-time employment and/or further training
Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday - Friday, 9.00am - 5.00pm, 30-minute break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Creative,Initiative,Non judgemental,Patience....Read more...
