On a typical day, the Level 3 Business Administration Apprentice will support a wide range of tasks across the business, including:
Responding to emails, phone calls and customer queries in a professional and helpful manner
Supporting recruitment by posting job adverts, contacting candidates, arranging interviews and helping with onboarding paperwork
Helping with labour approvals, rota checks and general staffing administration
Checking invoices against orders, deliveries and internal records to make sure information is accurate
Updating spreadsheets, trackers and business records to help managers monitor performance, labour, stock, recruitment and store standards
Supporting social media and marketing tasks, including helping create content, planning posts and promoting the B Kitchen brand
Communicating with store teams, managers, suppliers and Tesco contacts to help keep daily operations running smoothly
Preparing documents, forms, reports and general admin for different areas of the business
Assisting with customer feedback, complaints or enquiries and making sure they are passed to the right person when needed
Helping managers with day-to-day business tasks, problem solving and follow-up actions
Spending time in store to understand how the business operates, supporting with food counters, customer service, replenishment, cleaning and basic store standards
Learning how different parts of the business work together, including recruitment, operations, finance, marketing, customer service and store management
Taking on more responsibility over time, with the aim of developing strong business administration skills and a clear understanding of how a growing company is run
Training:
Business Administrator Level 3
Off the job training in the work place - 116 Pall Mall, London SW1Y 5ED
Training Outcome:To be discussed upon completion of apprenticeship.Employer Description:B Kitchen is a fast-growing food-to-go business bringing fresh, exciting and convenient food concepts into Tesco stores.
From vibrant salad bars and hot food counters to freshly squeezed orange juice machines, we create simple, high-quality options for customers on the go.With 43 sites already live and many more launching soon, we are scaling quickly and building a team of ambitious, hands-on people who want to grow with us.
At B Kitchen, no two days are the same. We move fast, think commercially and take pride in delivering great food, strong standards and an excellent customer experience across every site.Working Hours :Monday to Friday 9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Logical,Creative,Initiative,Patience....Read more...
Looking to join a dynamic educational setting where your coordination and communication skills can really shine? This opportunity offers a varied and meaningful role supporting recruitment, marketing activity and stakeholder engagement within a busy faculty.In the Faculty Engagement and Liaison Administrator role, you will be:
Acting as a key point of contact for marketing and recruitment enquiries, providing guidance and coordinating information across the Faculty teamsSupporting the planning and delivery of marketing, engagement and schools/college liaison activities, including Open Days, Applicant Days and subject taster eventsWorking with academic teams to gather content, case studies and good news stories to support marketing materials and web updatesAssisting with the coordination and maintenance of Faculty web pages, data management systems, and general administrationProviding administrative support for committees, professional bodies, industry liaison projects and wider Faculty/University meetings
To be successful, you will need:
Strong administrative and organisational skillsExcellent communication and relationship-building abilitiesConfidence handling enquiries and coordinating activity with multiple stakeholdersA proactive, adaptable approach and good attention to detailExperience in an education, marketing, engagement or events setting
This is a temporary role fore 6 months, working full-time, 37 hours per week Monday – Friday. You'll be office based in Wrexham, on an hourly rate of £13.50 plus benefits including weekly pay and holiday accrual.If you're looking for a rewarding role where you can support meaningful engagement and make a real impact, we’d love to hear from you....Read more...
Your responsibilities will include:
Supporting HR Consultants with day-to-day client work across a wide range of industries
Preparing employment documentation including contracts, offer letters, reports and HR correspondence
Assisting with recruitment campaigns from vacancy creation through to onboarding
Researching candidates using LinkedIn, job boards and other sourcing platforms
Conducting talent mapping and market research to identify potential candidates for clients
Helping to build and maintain candidate talent pools
Screening CVs and supporting candidate communications
Coordinating interviews and recruitment administration
Supporting the onboarding of new employees for both Verve and our clients
Maintaining accurate HR records, databases and CRM systems
Assisting with HR projects including restructures, investigations, disciplinary and grievance processes
Researching employment law, HR best practice and industry developments
Exploring and implementing AI tools that improve the way we deliver HR and recruitment services
Helping to automate internal processes and identify opportunities to improve efficiency
Supporting the development of new workflows, templates and digital systems
Producing presentations, proposals, reports and client documentation
Assisting with marketing activities including LinkedIn content, employer branding and business development campaigns
Supporting the delivery of workshops, training sessions and client events where appropriate
Communicating confidently and professionally with clients, candidates and colleagues
Attending client meetings and gaining exposure to real HR consultancy work
Working closely with the wider team to continually improve how Verve delivers its services
Taking ownership of projects as your confidence and experience grow
Throughout your apprenticeship you'll gain experience in:
Human Resources
Recruitment and Talent Acquisition
Employment Law
Employee Relations
HR Technology and Artificial Intelligence
Business Administration
Marketing and Business Development
Project Management
Client Relationship Management
Professional Consultancy
Training:Business Administrator Level 3.Training Outcome:Yes - the idea is that they would progress to a HR Co-ordinator and one day a consultant:
Consultants £42000 +
Co-Ordinators - £35000+
Would sponsor CIPD if they wanted to do that
Employer Description:
Verve is a HR consultancy supporting organisations across the UK with practical HR, employment law and people advice. We partner with businesses to build great workplaces through commercially focused HR support
Working Hours :Monday to Friday 8.30am to 5.00pm. We work flexibly and task focused. So, if a complex piece of work came in, and it's all hands-on deck we would expect a more flexible approach to hours. If we are quiet, and there is a chance to work a shorter day/week.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
What will you actually be doing?
The Business Administrator role is pretty broad, and that’s deliberate. Your main job will be helping our Recruitment Consultants do what they do best, while learning how a recruitment business works from the inside out. And if you read some of the list below and think, “I have absolutely no idea how to do that”, good. Nobody does until they’re taught. We’ll train you.
Recruitment support:
Answering the phone and fielding calls
Actioning bounce-back emails
Using our CRM system to input coding, information and data
Uploading candidate applications to our CRM
Formatting candidate CVs
Adding meeting notes to our CRM
Uploading job adverts to third-party websites
Using resources such as LinkedIn to identify hiring managers and HR professionals
Searching job boards to spot businesses that are recruiting and sharing opportunities with our recruitment team
Completing initial Candidate Registration calls, gathering information and passing it to the appropriate Recruitment Consultant
Helping the team put together client proposals and assignment updates
Keeping an eye on FMCG industry news and sharing anything interesting with the team
Getting involved in ad-hoc business projects, including keeping information up to date, system management and business growth projects
Marketing support
Take ownership of and manage our company Instagram and TikTok accounts
Creating company presentations to support our Directors
Keeping our internal communications screens, YoDeck, updated
Helping plan team events
Getting involved in ad-hoc marketing projects with our Workplace Manager
So yes, you could be updating the CRM in the morning and helping plan a summer party in the afternoon. We did say it was varied.Training:This apprenticeship will be workplace delivery meaning there is no day release to college.Training Outcome:We want to develop someone who could build their career with Signature. Our aim is to progress our apprentices into recruitment roles once they’ve completed their studies, and there may also be opportunities to move into areas such as marketing as the business grows. We can’t guarantee a particular role at the end, but we can guarantee that we’ll give you plenty of opportunities to learn, develop and discover what you’re good at.
If you’re ambitious, we like that.Employer Description:Welcome to Signature.
So, who are we?
We’re a recruitment company.
But probably not the kind you’re imagining.
We specialise in FMCG, which stands for Fast Moving Consumer Goods. Basically, all the brands and products you see, eat, drink and use every day.
We help those businesses find brilliant people for roles across sales, marketing and other commercial functions, from junior management right through to board level.
Our vision is simple: to change the way you feel about recruitment.
Recruitment sometimes gets a bad reputation for being transactional, salesy and all about the numbers. We want to do things differently. We care about the people we work with, the relationships we build and doing a genuinely good job.
We’re a small, ambitious team with big plans, which means you won’t disappear into the background here. You’ll know everyone, work with everyone and have plenty of opportunities to get involved.
Our values matter to us
They’re not words we stuck on a wall five years ago and forgot about. They genuinely influence how we work and who we hire.
Ownership -Taking individual responsibility for our actions.
Integrity - Doing what we say we’re going to do and building trust with the people around us.
Relationship-led - Thinking beyond the immediate win and making decisions based on the long-term relationship.
Kaizen - A fancy word for continuous improvement. Keep learning, keep developing and aim to be a little better than you were yesterday.
Team Spirit - No lone wolves. We help each other, motivate each other and celebrate the wins together.
Working Hours :Monday - Friday 9.00am - 5.00pm (30 minutes per week for lunch).Skills: Attention to detail,Organisation skills,Positive attitude,Interested in learning,Ask questions,Able to take in feedback,Time management,Create and stick to a plan,Take responsibility,Wants to progress in job role,Take studying seriously,Committed....Read more...
The apprentice will support the efficient running of Honeycomb Care’s administrative and staff-onboarding functions. Working under supervision, their duties will include:
Supporting recruitment and onboarding by requesting application forms, identification documents, references and other required information
Updating onboarding trackers and monitoring outstanding DBS, right-to-work, training and employment-check requirements
Creating, organising and maintaining accurate electronic and paper staff records
Responding professionally to telephone calls, emails and general enquiries from applicants, employees and external professionals
Preparing letters, emails, spreadsheets, meeting notes and routine management reports
Helping to coordinate staff induction, mandatory training, competency assessments and renewal reminders
Scheduling interviews, meetings, supervisions and other appointments
Entering and checking information on company systems while maintaining confidentiality and data-protection standards
Supporting audits by locating records, checking files against approved checklists and reporting gaps to the responsible manager
Assisting the wider management team with general office administration and service-improvement activities
Training:Learning on the job with regular tutor contact and support.Training Outcome:Upon completion the successful candidate would be considered for a permanent position, and may include progressing to Recruiting and onboarding administrator, compliance administrator and have the opportunity to work towards a level 4 qualification.Employer Description:Honeycomb Care Ltd is an established health and social care provider delivering domiciliary care, supported living, live-in care, mental health support and complex care services. We support people to live safely and independently in their own homes and communities through compassionate, person-centred care.
Our values are teamwork, outstanding care and support, professionalism, integrity and compassion. We are committed to creating a supportive workplace where employees receive appropriate training, supervision, mentoring and opportunities for career development. Every team member is expected to promote dignity, choice, independence, inclusion and positive outcomes for the people we support.
Working Hours :Monday - Friday 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
Contacting potential and existing candidates by telephone, text and email
Maintaining candidate records and updating databases
Assist with daily recruitment calls and follow-up call procedures
Assist with searching for candidates, screening for eligibility and booking interviews
Creating and posting apprenticeship advertisements onto databases
Use social media to promote First Rung and connect with potential candidates
Treat details of employers, learners and centre users as confidential information
Play an active role in all of First Rung’s marketing and promotional image including PR materials and attend marketing events
Assist the Marketing and Recruitment manager with project management of events
General Administration duties
To attend ‘off-the-job’ training once a week at the Colindale Centre
All staff employed by First Rung are responsible for safeguarding and promoting the welfare of the young people and vulnerable adults they are responsible for and/or come into contact with, following First Rung’s own safeguarding policy and practices
Training:
Level 3 Business Administrator Apprenticeship Standard
Functional Skills in English and maths (if needed)
Training location to be confirmed
Training Outcome:If the applicant is successful, they can go into further training or employment.Employer Description:Welcome to First Rung!
Here at First Rung we have been supporting young people across North London since 1983, helping them make that first step into a good job with training and prospects. The team is passionate about delivering the very best training and personal support in a dynamic, fun and friendly environment.
We offer learners:
A caring, genuine and highly professional staff who do everything they can to help young people achieve their objectives including vocational qualifications, jobs, further education and apprenticeships
High expectations for all our learners, regardless of their starting point
Great employer opportunities in the local area.
A safe and nurturing environment
First Rung has built its reputation on delivering quality training for young people in an environment where everyone feels safe, valued and respected.Working Hours :Monday - Friday 9.00am - 5.00pm (breaks to be confirmed).Skills: Communication skills,IT skills,Administrative skills,Team working....Read more...
The Business Administration Apprentice will provide administrative support across all areas of the business, helping to ensure the smooth day to day running of the office. Working alongside the Manpower and Operations teams, the successful candidate will develop a broad range of administrative, organisational and communication skills while gaining valuable experience within a global workforce solutions business. This role offers the opportunity to build a strong foundation in business administration while supporting key operational processes that help deliver exceptional service to clients and contractors worldwide.
Key Responsibilities:
Provide general administrative support to the office team.
Answer telephone calls professionally, directing enquiries to the appropriate team members.
Update and maintain internal databases, CRM systems and recruitment platforms.
Assist with candidate registration, onboarding and associated administrative processes.
Check, process and maintain candidate compliance documentation in line with company and client requirements.
Support the Manpower team with interview scheduling, candidate communications and recruitment administration.
Prepare, issue and track Independent Contractor Agreements, ensuring timely completion and return.
Receive, audit and process contractor timesheets and expense claims accurately and within required timescales.
Assist with arranging travel, accommodation and training bookings for contractors and employees where required.
Track the contractor booking lifecycle from initial placement through to completion, supporting any changes, extensions or cancellations in collaboration with the Manpower team. Coordinate Certificate of Sponsorship (CoS) applications for Skilled Worker Visas, tracking progress and providing updates to candidates and internal stakeholders throughout the process.
Support payroll administration by ensuring contractor documentation, timesheets and related records are complete and submitted accurately.
Order office supplies and maintain appropriate stock levels.
Maintain accurate records while ensuring all company, client and candidate information is handled confidentially and in accordance with GDPR and company policies.
Undertake any other reasonable administrative duties to support the wider business as required.
Training:You will be working towards a Level 3 Apprenticeship Standard in Business Administrator.
This apprenticeship consists of a mixture of off-the-job training and on-the-job mentoring and development within the workplace.
You will be expected to attend Cornwall College St Austell on a fortnightly basis, with additional attendance if functional skills are required.Training Outcome:Upon successful completion of the Level 3 Business Administration Apprenticeship, WTS Energy will consider offering the successful candidate a permanent position within the organisation. This provides the opportunity for long-term career stability, clear progression pathways, and ongoing professional development within the business. Employer Description:WTS Energy is a global consultancy and workforce solutions provider supporting the Offshore Oil & Gas, Renewable Energy and wider Energy sectors. They specialise in consultancy, recruitment, Employer of Record (EOR), manpower and workforce management services, helping their clients source, mobilise and manage highly skilled personnel for projects around the world. With a strong focus on compliance, safety and service excellence, they work closely with clients and professionals to deliver efficient, reliable workforce solutions across every stage of the project lifecycle. Their expertise spans consultancy, recruitment, Employer of Record (EOR), payroll and compliance services, ensuring their clients receive seamless support while maintaining the highest industry and regulatory standards. Working Hours :Monday to Friday, 08:30 - 17:30.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
**This is an administration-focused role within a recruitment business, dealing with timesheets, compliance, documentation, deadlines and accurate data. This is not a Sage accounting or accounting role.**
Ideal Candidate:
We're looking for someone confident, driven, and ready to grow. You’ll have 2-3 years' experience, strong admin and customer service skills, and solid proficiency in Outlook, Word, and Excel. Ideally, you’ve had some higher education or life experience (e.g. a recent graduate), and you’re now seeking a career-focused role with long-term progression.
You’re proactive, personable, and bring great energy to the team. We value ambition, independence, and a strong work ethic, especially if you’re feeling stagnant in your current role.
Retail supervisors or department managers are welcome to apply, especially if you’ve demonstrated leadership, resilience, and the ability to thrive in fast-paced environments.
We're after someone who’s grounded, motivated, and ready to hit the ground running.
You will:
Submit contractors’ timesheets in line with relevant deadlines
Ensure contractors’ timesheets are approved by authorised approvers
Ensure accuracy of timesheets
Chase contractors’ if timesheets are not submitted in line with relevant deadlines
Notify contractors of unapproved timesheets in line with relevant deadlines
Clear payroll with Line Manager on completion, notifying of any issues
Verify contractor’s eligibility to work in the UK, using the relevant government resources and guidelines
Verify contractors references in line with client requirements
Carry out compliance checks, ensuring all documentation is signed and returned by contractor
Ensure contractors data is filed accurately, and that files are kept as up to date
Organising contractor’s files and regularly chasing missing documents
Maintain regular communication with Line Manager with regards to status of contractor’s compliance
Assist with general telephone enquiries
Assist with timesheet and payroll enquiries as required
Resolving any timesheet and payroll issues raised
Provide ad-hoc support as required by the relevant team to ensure targets are met
Training:
Full training will be given leading to a recognised Level 3 Business Administrator Apprenticeship Standard qualification
Full on-the-job training will be delivered
Off-the-job training will be supported by our Training Provider - Davidson Training UK Ltd
All training is carried out within the workplace during working hours
Training Outcome:Possible full-time position and growth within the business.Employer Description:Tempting Recruitment is a professional, independent, forward thinking recruitment agency, with a wealth of experience recruiting within the Public, Private, Social Housing, Health and Social Care and Not for Profit Sectors.
Our clients range from Local Authorities, Housing Associations, NHS, Central Government, Charities and major Private Organisations across the whole of the UK.Working Hours :Monday - Friday, 08:30 - 17:30.Skills: Communication skills,Attention to detail,Organisation skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Self-motivated,Desire to succeed,Ability to work under pressure,Professional in appearance,Professional in conduct,Articulate,Good attitude to work,Desire to work in recruitment,Good all round IT Skills,Good level of Maths,Good level of English....Read more...
Assist with day-to-day administrative tasks, including filing, data entry, and managing correspondence
Support the recruitment process by scheduling interviews and maintaining candidate records
Help manage client and staff records, ensuring all information is up-to-date and accurate
Assist in the preparation of reports, presentations, and other documentation
Provide excellent customer service to clients, staff, and visitors
Support the coordination of training sessions and staff meetings
Handle telephone and email inquiries professionally and efficiently
Perform other administrative duties as required to support the team
Training:
Business Administrator Level 3 Apprenticeship Standard
Day release at Middlesbrough College
Training Outcome:
Depending on the circumstances of the business upon completion of the apprenticeship programme there could be a potential position of employment available
Employer Description:SNE Care Services provide the highest level of support to you from the comfort of your own home or out in the community, whatever your health requirements we can be sure to meet your needs with a person centred approach to meet your satisfaction and we will endeavour to provide the best quality of care.Working Hours :Monday - Friday, working hours to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Customer care skills,Administrative skills,Logical,Team working,Patience....Read more...
HR ASSISTANT PRESTON HYBRID WORKING UP TO £30,000 + EXCELLENT BENEFITS + CAREER PROGRESSION
Are you an organised HR professional looking to develop your career within a supportive, people-first business where you'll gain exposure across the full employee lifecycle?
Get Recruited are recruiting on behalf of a highly respected and award-winning professional services business that is continuing to grow across the North West. They're looking for an HR Assistant to join their collaborative HR team, supporting the day-to-day delivery of HR operations while building your experience across recruitment, onboarding, employee relations, payroll administration and HR projects.
This is an excellent opportunity for someone with previous HR administration or HR assistant experience who is looking to take the next step in their career within a business that genuinely invests in the development of its people.
THE ROLE
As HR Assistant, you'll work closely with the HR team to provide an efficient and professional HR service across the business, ensuring employees and managers receive excellent support throughout the employee lifecycle.
Key Responsibilities:
Support the full recruitment process, including advertising vacancies, coordinating interviews and preparing offer documentation.
Manage onboarding and offboarding processes, ensuring a positive employee experience.
Prepare contracts, letters and HR documentation, ensuring accuracy and compliance.
Maintain the HR system and employee records, ensuring all information is up to date.
Act as a first point of contact for HR queries, providing advice and escalating more complex issues where appropriate.
Support payroll administration by processing employee changes and ensuring accurate HR data.
Assist with absence management administration, probation reviews and performance processes.
Coordinate training and learning & development activities.
Support HR projects, employee engagement initiatives and continuous improvement activities.
Produce HR reports and maintain accurate personnel records in line with GDPR requirements.
THE PERSON
Previous experience within an HR Administrator, Human Resources Assistant, or experience within the HR team.
Ideally working towards or holding a CIPD qualification.
Strong organisational skills with excellent attention to detail.
Confident using Microsoft Office and HR systems.
Excellent communication skills with the ability to build relationships at all levels.
Able to manage multiple priorities in a fast-paced environment.
Professional, proactive and keen to build a long-term career in HR.
THE BENEFITS
Hybrid working
Competitive salary
Excellent training and career development
Support towards professional qualifications
Generous holiday allowance
Pension scheme
Health & wellbeing initiatives
Additional employee benefits
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
HR COORDINATOR PRESTON HYBRID WORKING UP TO £30,000 + EXCELLENT BENEFITS + CAREER PROGRESSION
Are you an organised HR professional looking to develop your career within a supportive, people-first business where you'll gain exposure across the full employee lifecycle?
Get Recruited are recruiting on behalf of a highly respected and award-winning professional services business that is continuing to grow across the North West. They're looking for an HR Assistant to join their collaborative HR team, supporting the day-to-day delivery of HR operations while building your experience across recruitment, onboarding, employee relations, payroll administration and HR projects.
This is an excellent opportunity for someone with previous HR administration or HR assistant experience who is looking to take the next step in their career within a business that genuinely invests in the development of its people.
THE ROLE
As HR Assistant, you'll work closely with the HR team to provide an efficient and professional HR service across the business, ensuring employees and managers receive excellent support throughout the employee lifecycle.
Key Responsibilities:
Support the full recruitment process, including advertising vacancies, coordinating interviews and preparing offer documentation.
Manage onboarding and offboarding processes, ensuring a positive employee experience.
Prepare contracts, letters and HR documentation, ensuring accuracy and compliance.
Maintain the HR system and employee records, ensuring all information is up to date.
Act as a first point of contact for HR queries, providing advice and escalating more complex issues where appropriate.
Support payroll administration by processing employee changes and ensuring accurate HR data.
Assist with absence management administration, probation reviews and performance processes.
Coordinate training and learning & development activities.
Support HR projects, employee engagement initiatives and continuous improvement activities.
Produce HR reports and maintain accurate personnel records in line with GDPR requirements.
THE PERSON
Previous experience within an HR Administrator, Human Resources Assistant, or experience within the HR team.
Ideally working towards or holding a CIPD qualification.
Strong organisational skills with excellent attention to detail.
Confident using Microsoft Office and HR systems.
Excellent communication skills with the ability to build relationships at all levels.
Able to manage multiple priorities in a fast-paced environment.
Professional, proactive and keen to build a long-term career in HR.
THE BENEFITS
Hybrid working
Competitive salary
Excellent training and career development
Support towards professional qualifications
Generous holiday allowance
Pension scheme
Health & wellbeing initiatives
Additional employee benefits
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
As an HR Administration Apprentice, you will work as part of the HR team, supporting employees and managers across our fast-paced manufacturing site.
Your responsibilities will include:
Supporting recruitment activities, including advertising vacancies, arranging interviews and preparing new starter documentation.
Maintaining accurate employee records and updating HR systems, ensuring all information is handled confidentially.
Assisting with payroll administration, time and attendance records, absence information and employee documentation.
Responding to routine HR queries from employees and managers and directing more complex matters to the appropriate HR team member.
Supporting employee inductions, training administration and the organisation of site engagement activities.
Uploading HR news, employee updates and engaging content to the company intranet, acting as a content ambassador for the site.
Helping to promote key business messages, employee initiatives and site events through internal communication channels.
Shadowing HR and operational meetings to gain an understanding of how people-related matters are discussed and managed within a manufacturing environment.
Completing general administrative duties, including preparing letters, scanning documents, managing files and producing basic reports.
Learning about HR policies, procedures and employment practices while working towards a recognised apprenticeship qualification.
Training Outcome:Following successful completion of the apprenticeship, the apprentice will have developed a strong foundation in HR administration, employee relations, recruitment, onboarding, payroll support, learning and development, and HR systems.
Potential career progression opportunities include:
HR Administrator
HR Coordinator
HR Officer
HR Advisor (with further experience and development)
Specialist roles within Recruitment, Learning & Development, Employee Relations or Payroll
The apprenticeship will also provide a pathway to further professional qualifications, such as CIPD Level 5, supporting continued career progression within the HR profession.
At Creative Foods, we are committed to developing talent from within and would actively support the apprentice in pursuing future opportunities as they become available.Employer Description:OSI Creative Foods is a leading food manufacturing business and part of the global OSI Group, one of the world's premier food providers. Based in Burton upon Trent, Staffordshire, the company develops and manufactures high-quality food products for major retail and foodservice customers across the UK and internationally.
Operating from a state-of-the-art 230,000 sq. ft. manufacturing facility, OSI Creative Foods produces a wide range of products including sauces, dressings, mayonnaise, chilled deli products and restaurant-quality sous vide meal solutions. The business employs a diverse workforce across manufacturing, technical, engineering, supply chain and business support functions, providing a fast-paced and collaborative production environment with a strong focus on food safety, innovation and continuous improvement.
As part of the wider OSI Group, which operates in multiple countries worldwide, employees benefit from working within a global organisation that combines international expertise with a local, community-focused culture.Working Hours :Monday to Friday 08:30 – 17:00. 30 mins lunch break.Skills: IT skills,Attention to detail,Team working,Initiative,Enthusiastic,Reliable,Keen to start a career in HR,Strong organisation skills,Strong time-management skills,Effective multitasker,Verbal communication skills,Written communication skills,Confident communicator,Professional,Approachable,Helpful,Accurate record keeping skills,Microsoft package skills,Maintains confidentiality,Willingness to learn,Asks questions,Committed to development,Ability to work independently,Positive and flexible....Read more...
Providing day-to-day administrative support
Maintaining accurate records, databases, and internal trackers
Assisting with the preparation, filing, and organisation of business documentation
Assisting with the monitoring and updating of training, certification, medical, and workforce records
Supporting internal compliance checks and helping ensure documentation is accurate and up to date
Supporting document control and general office administration duties
Producing reports, updating spreadsheets, and maintaining filing systems
Helping to ensure administrative processes run efficiently across the business
Training:
Business Admin Level 3 Apprenticeship Standard
End Point Assessment
English and maths functional skills, if required, which will be delivered via online training sessions for 1 hour per week
Training schedule has yet to be agreed. Details will be made available at a later date
Training Outcome:Progression onto a full-time position may be offered upon successful completion of the apprenticeship. To progress from the apprenticeship to the full time role, applicants must have passed their driving test by the end of the apprenticeship.Employer Description:We are looking for an enthusiastic Apprentice Fleet Administrator to join our team and complete the nationally recognised Admin Level 3 Apprenticeship. This is a fantastic opportunity to gain practical experience while developing the skills, knowledge, and behaviours needed to build a successful career in recruitment. Working Hours :Monday - Friday, 8.00am - 5.00pm (one-hour unpaid lunch).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Team working,Creative,Initiative,Knowledge of Microsoft Office....Read more...
Providing general administrative support to the wider team
Covering the front office and reception area
Answering phone calls and directing enquiries professionally
Assisting with staff shift coordination
Scheduling meetings, preparing agendas and taking minutes
Supporting the registered manager with basic administrative tasks
Handling incoming and outgoing correspondence calls and emails
Maintaining accurate records and updating internal databases
Assisting in the preparation of reports and presentation
Delivering excellent customer service via phone, email and in- person
Managing the office mailbox and deliveries
Handling requests for car keys, property keys and other resources
Arranging office cleaners and ensuring a tidy working environment
Training:
Business Administrator Level 3 Apprenticeship Standard
Training will be completed fully within the workplace, with support and guidance from an industry trained training consultant
Training Outcome:
Progression for further development with the employer and a permanent position for the right candidate
Employer Description:At Moonrise 24hr Recruitment, we specialise in connecting talented people with the right opportunities around the clock. With a focus on professionalism, care, and reliability, we pride ourselves on delivering outstanding service to both candidates and employers. Joining us means being part of a supportive and dynamic team where your growth and development really matter.Working Hours :Monday- Friday. Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Support the Acorn team with day-to-day administrative tasks
Prepare HR documents: contracts of employment, offer letter, letters to employees and handbooks in line with client branding
Maintain accurate client records in various systems in line with GDPR
Follow up on outstanding projects with clients and booking client meetings for the team
Assist with the client recruitment process, which may include candidate tracking and preparation of offer letters and contracts
Build strong relationships with the team, assistant with projects and activities that contribute to building positive organisational environment
Managing social media accounts using Canva for the development of images
Meet and greet visits to our offices and providing refreshments
Scanning, filing, collecting post and management of supplies
Liaising with suppliers
Call handling and direction
Training:Business Administrator Level 3.
The successful apprentice will be expected to attend online classes once every other week.
In addition, they will be allocated with an assessor who will visit them within the workplace every 6-8 weeks.Training Outcome:The apprentice will receive the necessary training throughout the apprenticeship, to be able to progress into an area of Business Administration that interests them.Employer Description:At Acorn Support, we believe great people build great businesses. We’re a modern HR and hiring consultancy dedicated to helping companies find, grow, and retain top-tier talent. Working Hours :Monday to Friday, 9.00am to 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Administrative skills....Read more...
Reception & Customer Service:
Answer incoming calls and manage shared inboxes
Welcome visitors and respond to enquiries
Direct queries to appropriate departments
Enrolments:
Support learner onboarding and enrolment processes
Check eligibility documentation and funding evidence
Maintain accurate learner records on internal systems
Contracts & Compliance:
Assist with maintaining contract documentation
Support learner file compliance checks
Update trackers and reports
Prepare documentation for audit activity
Short course Administration:
Support creation of short course delivery plans
Liaise with employers and process bookings
Process end of course paperwork and issue certificates
Human Resources:
Support recruitment administration
Maintain personnel files
Support Monitor DBS and Right to Work documentation
Quality & Compliance:
Assist with internal quality assurance activities
Support audit preparation
Gather learner and employer feedback
Training:Business Administrator Level 3.Training Outcome:Potential for full-time employment upon completion.Employer Description:At Poultec, we take a collaborative approach to apprenticeships and training, helping employers build stronger, more effective teams and learners develop real, career-focused skills.Working Hours :Monday - Thursday: 8:30am - 5pm, Friday: 8:30am - 4:30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
AdministratorPart-Time, 25 Hours per WeekWetherby, Office Based (4 days per week)Flexible hours offeredSalary: £28k-£32k dependent on experienceWe are a well-established and growing accountancy practice committed to providing a professional, reliable and personal service to businesses and individuals. We pride ourselves on building long-term relationships with our clients and delivering an exceptional level of support.As our business continues to grow, we are looking for an organised and proactive Administrator to join our team. This is a varied role where no two days are the same, offering the opportunity to become an integral part of the practice. You will work closely with colleagues across the business, ensuring our administration runs efficiently and helping us continue to provide an outstanding service to our clients.If you enjoy working in a busy office environment, take pride in being organised and have excellent attention to detail, we'd love to hear from you.The RoleAs Administrator, you will play a key role in supporting the day-to-day running of the practice. You will be responsible for managing administrative processes, maintaining accurate records, supporting the accounts team and acting as a professional first point of contact for clients.Your responsibilities will include:
Managing shared email inboxes and ensuring enquiries are responded to or forwarded promptly.Maintaining Excel trackers and updating practice records accurately.Answering telephone calls, responding to emails and welcoming clients into the office.Supporting the accounts team by preparing documentation and information required for year-end accounts and tax returns.Setting up and maintaining electronic client files using the firm's systems.Monitoring client deadlines and helping to ensure work is completed and submitted on time.Liaising with colleagues to ensure information is shared efficiently across the practice.Providing general administrative support to the wider team and assisting with a variety of office tasks as required.
About YouWe're looking for someone who enjoys keeping things organised and takes pride in producing accurate, high-quality work. You will be confident working independently while also enjoying being part of a collaborative team.Ideally, you will have:
Previous experience in an administrative role, ideally within an accountancy practice or another professional services environment.Experience managing busy email inboxes and coordinating workflows.Strong organisational skills with the ability to prioritise a varied workload and meet deadlines.Excellent attention to detail and a methodical approach to your work.Strong written and verbal communication skills with a professional and friendly manner.Good working knowledge of Microsoft Outlook, Excel and Word.A positive, proactive attitude and a willingness to support colleagues wherever needed.
This is an excellent opportunity to become part of a friendly and supportive team where your contribution will be genuinely valued. You'll enjoy a varied role with flexibility around your working hours, the opportunity to build strong relationships with colleagues and clients, and the chance to play an important part in the continued success of a growing accountancy practice.Interested? Please apply but submitting your CV. INDLSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
Working in the busy site office you will be responsible for supporting the site management team in all aspects of the business
Document control of direct employees and sub-contractors
Answering telephone enquiries from the client, sub-contractors and suppliers
Document control of plans, drawings, delivery instructions and invoices
All office duties associated in a normal office
Organising meeting rooms and welcoming visitors to the site
Training:This apprenticeship will gain a Level 3 Business Administrator (A-Level) qualification, as well as Functional Skills in English and maths if required.
Delivery will be via Farnborough college usually a day release programme. Training Outcome:If the apprentice is successful then it is hoped that it will lead into full- time employment or progress onto another apprenticeship within the construction industry or consider other avenues such as office management, human resources or recruitment.Employer Description:CoTrain is a program under SECBE . As a shared apprenticeship scheme and a Flexible Job Apprenticeship Agency partly funded by CITB to provide a route into industry for anyone wishing to complete an apprenticeship. We employ and mentor the apprentice and place them with our construction partners and colleges to gain the correct experience & skills to complete their qualifications.Working Hours :Working week - Monday - Friday 8.30am - 5.00pm. A lunch break of 1 hour each day, or this may be split into two 30 minute breaks.
You will work from the office Monday - Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Team working,Creative,Initiative,Non judgemental,Patience,Willingness to learn,Time Management....Read more...
Working in the busy site office you will be responsible for supporting the site management team in all aspects of the business
Document control of direct employees and sub-contractors
Answering telephone enquiries from the client, sub-contractors and suppliers
Document control of plans, drawings, delivery instructions and invoices
All office duties associated in a normal office
Organising meeting rooms and welcoming visitors to the site
Training:This apprenticeship will gain a Level 3 Business Administrator (A-Level) qualification, as well as Functional Skills in English and maths if required.
Delivery will be via Farnborough college usually a day release programme. Training Outcome:If the apprentice is successful then it is hoped that it will lead into full- time employment or progress onto another apprenticeship within the construction industry or consider other avenues such as office management, human resources or recruitment.Employer Description:CoTrain is a program under SECBE . As a shared apprenticeship scheme and a Flexible Job Apprenticeship Agency partly funded by CITB to provide a route into industry for anyone wishing to complete an apprenticeship. We employ and mentor the apprentice and place them with our construction partners and colleges to gain the correct experience & skills to complete their qualifications.Working Hours :Monday - Friday, 8.30am - 5.00pm.
A lunch break of 1 hour each day, or this may be split into two 30 minute breaks.
You will work from the office Monday - Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Team working,Creative,Initiative,Non judgemental,Patience,Willingness to learn,Time Management....Read more...
Telecoms Provisioning Order Analyst
Order Management | Service Delivery
UK wide – work from home – full remote working
@mecscomms is recruiting for a contract Telecoms Provisioning Order Analyst. The role will be based working from home for a global telecoms carrier & network provider, This vacancy is for a 24 month rolling contract assignment. We are looking for someone who possesses change management, order management, provisioning, enablement or telecoms service delivery project coordination experience, within a tech, telecoms, carrier, ISP or similar IT technology environment.
Position: Order Analyst, Order Creation, Provisioning Coordinator, Change Request Administrator, Service Delivery
Location: UK wide– work from home – fully remote working
Hours: Monday – Friday (09.00 - 17.30)
Start date: ASAP
Duration: 24 months+ temporary contract
Gross Rate: £17.50 per hour, gross umbrella pay rate, inside IR35
Security Clearance: Individuals must consent & be eligible to achieve BPSS (Basic Check) & SC level Security Clearance checks.
Environment: Global IT, Technology, Cloud, Infrastructure, Telco, Telecom, Carrier, Internet, ISP, Service Provider, Operator, BT Openreach, BT ECO, Provisioning Administrator, Co-ordinator, Data Entry, Office Support, Order Management Executive, Co-ordinator, Project Assistant, Administration, Admin Clerk, Administrative Officer, KPI, SLA, Tracking, Reporting, 3rd Party Supplier, Relationship Management, WAN, Voice, Data, Connectivity, PSTN, Cisco, ADSL, Ethernet, Leased Lines, IP Networking, IT, Computer Literate, Excel, Microsoft Office, ITIL, Agile, Temp, Temporary, Contract.
Key Activity:
• Customer relationship coordination
• Service delivery management
• Network project coordination
• Resource scheduling
• Order management & provisioning administration
• Change control management
• Customer order management & enablement
• Provisioning process administration
• Dealing with OLOs and external supplier delivery teams
• Documentation & reporting
Overview:
A 24 month rolling temporary contract position has become available for an experienced order analyst, provisioning coordinator, order manager, sales support or project administrator to join an international telecoms service provider. The role will help deliver the best possible service experience for global enterprise customers. This will be achieved by supporting the order delivery cycle, working as a service delivery coordinator, provisioning administrator & project coordinator.
The order & provisioning analyst will be responsible for acknowledging & validating customer requests, raising orders through the customer order provisioning system and coordinating customer communication throughout the delivery process. You will send acknowledgement & acceptance emails for order requests, generate tracking references & provide updates to the customer & internal business partners on status & progress.
You will provide a daily order tracker for all Data & Voice teams, so that engineering resource can be effectively scheduled in advance of the order & ensuring effective communication to the supporting delivery agencies.
Responsibilities:
• Dedicated management of the order queue across all Data & Voice teams
• Coordinating between delivery teams to schedule orders & change requests
• Scheduling resources to ensure the timely delivery of customer orders
• Ensuring that partners have received confirmation of resource within SLAs
• Raising customer orders on the provisioning order management system
• Service delivery – progressing orders through the delivery process
• Utilising Vodafone, BT & Openreach workflow systems
• Understanding order management processes and dealing with OLOs and external delivery teams
• Order management and analysis
• Communicating updates & progress reports with customers
• Coordination between delivery teams to schedule works
• Supporting the delivery & completion of departmental quality assurance targets
• Supporting the IP Data Provisioning Managers in resource & order planning
• Provide administrative support to engineering teams in the provision of voice & data products including ADSL, Ethernet, Leased Lines, WLR, Managed Services & IPVPN, WAN, MPLS etc.
• Coordination, prioritisation & management of all received critical issues
• Queue management for all Data & Voice teams across multiple systems
• Generate work in progress reports
• Provide service delivery management input for customer review meetings
• Working in an Agile environment
Candidate Profile:
The ideal candidate will have had previous experience of change management, order management, provisioning, enablement, administration or service delivery project coordination experience, within a tech, telecoms, carrier, ISP or similar IT technology environment. Your experience, skills & attributes are likely to include some or all of the following:
• Telecoms Provisioning Order Analyst
• Service delivery management, progressing orders through the delivery process
• Familiarity with Vodafone, BT, Openreach or other order management workflow systems
• Dealing with OLOs and external delivery teams and understating their processes
• Order management and analysis
• Good proactive communication skills & excellent documentation drafting competences
• Stakeholder & customer relationship management
• Computer literate with the use of Microsoft Office (email, word, excel)
• Previous use of database, reporting, CRM or workflow systems
• Administration experience in a IT, Technology, Telecoms, Internet or similar Tech environment is highly desirable
• Familiarity with Agile, ITIL or other similar methodologies is highly desirable
@mecscomms: uniting opportunity with ambition in Telecoms | Media | Technology
@mecscomms is the brand name of MECS Communications Ltd who provide permanent & contract recruitment consultancy service as an Employment Agency & Employment Business.
For more information or a list of current vacancies, please see our web site at mecscomms.co.uk
....Read more...
SQL Server DBA / Data Engineer – Data-Driven Software Company – London / Hybrid
(Tech stack: SQL Server DBA / Data Engineer, Database Administrator, Database Developer, T-SQL, PostgreSQL, DocumenationDB, Aurora, Data Warehousing, AWS, Azure, GCP, SQL Server DBA / Data Engineer)
Founded in 2010, our client is a rapidly growing software company focused on delivering high-performance data solutions for enterprise clients. With a strong presence across the U.S. and Europe, they’re now scaling their operations in the UK to support growing demand for their cutting-edge data products and services.
To support their expansion, they are looking for a talented SQL/Data Engineer. In particular, they are looking to move into the field of high-performance data analytics. contribute to the ongoing development and performance optimisation of their mission-critical data platforms.
Our client is looking for passionate SQL Server DBA / Data Engineer with experience in: SQL Server, backup, recovery, performance tuning, T-SQL, stored procedures, PostgreSQL and AWS, Azure and/or GCP. In this role you will spend 50% of your time on DBA tasks and 50% of your time on database development tasks.
All SQL Server DBA / Data Engineer positions come with the following benefits:
Generous pension
SmartHealth Cover
Onsite barista
Free gym membership
Flexible working hours
Work from anywhere weeks
This is an opportunity for you to make a technical contribution to a possible gold medal or even champions league title!
Location: London, UK / Hybrid Working
Salary: £60,000 - £85,000 + Pension + Benefits
Applicants must be based in the UK and have the right to work in the UK.
Noir continues to be the leading Microsoft recruitment agency; we can help you make the right career decisions!
NOIRUKTECHREC
NOIRUKREC....Read more...
Business Support AdministratorClifton Moor, York£29,848 per annum + up to £1,000 annual bonusMonday to Friday, 37.5 hours per weekFlexible working hours:
8.00am - 4.00pm8.30am - 4.30pm9.00am - 5.00pm
For over 30 years, Autohorn has been helping businesses and drivers across the UK with vehicle leasing, fleet management and mobility solutions. What started as a family business in York has grown into one of the UK's leading independent fleet providers, but we've never lost the friendly, supportive culture that made us successful.As our business continues to grow, we're looking for a Business Support Administrator to become an integral part of our commercial team.This isn't just another administration role.You will be at the centre of every customer's journey, making sure everything runs seamlessly from their first order through to the day they collect their new vehicle. Your organisation, communication and attention to detail will help deliver the outstanding service that Autohorn is known for.If you enjoy working with people, love being organised and thrive in a fast-paced environment where no two days are the same, we'd love to hear from you.DutiesEvery day brings something different. You will:
Guide customers through the administration of their new lease or vehicle changeoverPrepare lease agreements, quotations and customer documentationLiaise with customers, dealerships, finance providers and suppliersKeep customers updated throughout their vehicle order journeyCheck and process licences, insurance documents and agreementsCoordinate vehicle orders from quotation through to deliveryMaintain accurate records using our CRM systemProduce reports and provide administrative support across the commercial teamHelp ensure every customer receives an exceptional experience from start to finish
Skills and ExperienceWe are looking for someone who enjoys working as part of a team and takes pride in delivering a first-class service.You'll ideally have:
Previous administration or customer service experienceExcellent organisational skills and attention to detailStrong communication skills, both written and verbalThe ability to prioritise a busy workloadGood Microsoft Office skillsA positive, proactive attitude
Experience within automotive, leasing or financial services would be an advantage, but it's certainly not essential. Full training will be provided.Why join us?
Salary of £29,848Annual bonus of up to £1,000Private healthcareCompany pensionFree on-site parkingFree breakfast every morningFresh fruit provided dailyMonday to Friday working - no weekendsFlexible start and finish timesFriendly and supportive teamGenuine opportunities to develop your career within a growing business
Interested? Please apply with your updated CV. INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
Role and Responsibilities:
The apprentice will rotate across multiple disciplines to gain a broad understanding of how a modern renewable energy business operates.
Duties include:
Answering telephone calls, SMS and emails
Supporting customers throughout their journey
Updating Lana CRM and ServiceM8 & Design Software’s
Preparing quotations, handover packs and project documentation
Assisting finance with invoice processing and filing in Xero
Supporting HR with recruitment, onboarding and training records
Assisting marketing with LinkedIn, website and review campaigns
Scheduling surveys, installations and service visits
Ordering office supplies and maintaining accurate records
Learning AI tools, including Microsoft Copilot and ChatGPT, to improve productivity
Supporting continuous improvement projects across the business
The apprentice will receive structured mentoring and rotate through Administration, Operations, Finance, Marketing, Sales and Customer Service.
Please note: The key dates are to be used as a guide only. Should the right candidate be found, this vacancy may close early.Training:
Training with Milton Keynes College.
Ongoing training, support and development with the employer.
Business Administrator Level 3.
Training Outcome:This role is intended to develop into a permanent position. Successful candidates could progress into Operations, Office Management, Marketing, Finance or Project Coordination as the business continues to grow.Employer Description:The Green Way Solar Ltd is a well-established, family run renewable energy company based in Milton Keynes, designing and installing solar PV, battery storage, EV charging and air conditioning systems across domestic, commercial and public sector projects.
We are passionate about creating a more sustainable future while delivering exceptional customer service. Our values of Trust, Initiative, Respect and Family are at the heart of everything we do. As a growing business, we invest in our people, providing ongoing training, real responsibility and clear career progression in one of the UK's fastest-growing industries. Our apprentices are valued members of the team from day one, working alongside experienced team members and gaining practical skills that will support a long-term career.Working Hours :Monday-Friday 08:30-16.30.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Analytical skills,Logical,Team working,Initiative,Interest in AI....Read more...
Property and Compliance AdministratorSalary: Up to £30,000 dependent on experience and skillsHours: Full-time 37 hours per week Monday to FridayBased at Ampleforth Abbey, Ampleforth YO62 4ENAbout Ampleforth AbbeyAmpleforth Abbey is home to the UK’s largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.We are looking for a Property and Compliance Administrator. Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety & Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.Key Responsibilities
Provide day-to-day administrative support to the Head of Property Services.Manage calendars, meetings, appointments, and departmental correspondence.Prepare reports, presentations, meeting minutes, and documentation.Maintain accurate filing systems, databases, and property records.Coordinate purchase orders, invoices, and expense processing.Maintain compliance trackers for statutory inspections and certifications.Monitor expiry dates and ensure timely scheduling of inspections and remedial works.Assist in the administration of HSE policies, procedures, and reporting systems.Maintain accident, incident, and near-miss records.Coordinate HSE training records and certification tracking.Support risk assessment and method statement (RAMS) administration.Help ensure contractors and suppliers submit required HSE documentation before commencing works.Liaise with contractors, suppliers, tenants, and internal departments.Schedule maintenance visits, inspections, and service appointments.Track completion of reactive and planned maintenance works.Assist with contractor onboarding and documentation checks.Monitor service level agreements (SLAs) and escalate outstanding issues where necessary.Assist in analysing service performance data and identifying trends.Support budget tracking and invoice reconciliation where applicable.
We are looking for someone who has;
GCSEs (or equivalent) including English and Maths.
Own transport required – located AmpleforthPrevious experience in an administrative role.Strong organisational and multitasking skills.Excellent written and verbal communication skills.Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.Experience maintaining confidential and accurate records.Ability to prioritise workload and meet deadlines.
Desirable
HSE or compliance-related training/certification advantageous.Business Administration qualification desirable.Experience within property, facilities management, housing, or maintenance environments.Knowledge of compliance and HSE processes.Understanding of UK health and safety legislation and property compliance requirements.
What we offer
Up to 8% employer-matched pensionLife assuranceFree lunch during working hoursFree on-site parking20% discount at the Tea room and Abbey ShopChristmas ClosureHistoric Houses and Yorkshire Great Houses, Castles and Gardens passes to borrowEmployee Assistance programmeRetail savings platform50% discount on fitness suite, swimming and other activities at St Albans Centre
Ampleforth Abbey Trust is committed to the highest standards of safeguarding. All appointments are subject to a DBS check and satisfactory references.If you enjoy working in a friendly, peaceful atmosphere, meeting new people, being part of a hardworking team, Ampleforth Abbey is perfect for you! INDHSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
The role will include:
Administration/Customer Service
Inputting data with a high level of accuracy
To deal courteously and efficiently with all visitors and provide refreshments
Answering the telephone in a professional manner
Assisting all members of the team as/when required
Ensure that trust policies are observed and that good practice is encouraged, particularly in the areas of health & safety, equal opportunities and confidentiality
Premises & Compliance
Coordinate and maintain compliance records relating to health and safety, estates and statutory requirements
Monitor renewal dates and support the effective management of premises-related documentation
Liaise with contractors, suppliers and schools to ensure compliance activities are completed within agreed timescales
Produce reports & maintain databases to support strategic compliance monitoring
Identify areas for improvement and recommend more efficient and administrative processes
Support with the input and processing of orders on the financial database, maintaining accurate records
Support projects relating to estates, facilities and compliance across the Trust
HR & Payroll
Provide administrative support throughout the employee lifecycle, including recruitment, onboarding and personnel changes
Maintain HR systems and employee records, ensuring accuracy and confidentiality
Prepare payroll information/support monthly payroll processes including the inputting of timesheets
Produce correspondence, reports and documentation relating to staffing matters
Liaise with schools, managers and external providers to resolve routine queries
Marketing and Personal Assistant Duties
Coordinate communication activities across the trust, ensuring information is presented professionally and accurately
Support the development of newsletters, website content and social media communications in line with trust guidelines
Manage diaries, meetings and events for senior leaders and maintain action trackers
Draft correspondence, presentations and reports using a range of digital systems
Build positive relationships with internal and external stakeholders and represent the trust professionally
Support projects and initiatives that contribute to the trust's strategic priorities
Use digital platforms and communication tools effectively to promote engagement and collaboration
Data Protection
Support the implementation and monitoring of GDPR and information governance procedures
Maintain accurate records relating to data requests, retention schedules and compliance activities
Produce reports and documentation to support data protection monitoring
Liaise with stakeholders across the trust regarding information requests and record management
Identify issues and escalate concerns in accordance with established procedures
Governance
Organise trustee, committee and local governance meetings, including preparation and distribution of agendas and papers
Produce accurate minutes and maintain action logs and governance records
Ensure governance documentation is stored securely and complies with statutory requirements
Communicate effectively with trustees, governors and senior leaders, acting as a professional point of contact
Support the preparation of reports and information required for statutory returns and meetings
Contribute to continuous improvements in governance administration processes
Training:The role will involve working as part of a team and will involve developing, implementing, maintaining and improving administrative services.
Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.
The responsibilities of the role are to support and engage with different parts of the organisation and interact with internal or external customers.
With a focus on adding value, the role of business administrator contributes to the efficiency of an organisation, through support of functional areas, working across teams and resolving issues as requested. The flexibility and responsiveness required allows the apprentice to develop a wide range of skills.
The business administrator is expected to deliver their responsibilities efficiently and with integrity, showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills.
The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, decision-making and the potential for people management responsibilities through mentoring or coaching others.
The apprenticeship standard requires management of a project and evidence a process that they have improved, as well as mentoring and coaching responsibilities.
The Business Administrator Level 3 Apprenticeship Standard is assessed at the end of the programme externally by the awarding body, NCFE; to assess and test the candidate’s knowledge, skills and behaviours.
The end point assessment will include:
A range of assessment tools, such as:
Observation
Presentation on the project undertaken
Test of knowledge using scenarios with questions
Competency-based interview
Assessment on portfolio of evidence
Delivery of the programme is via planned face-to-face classes and workshop sessions at the Waterfront Centre in Huddersfield, HD1 3LD.
Your employer will provided you with paid time off to study, as part of the apprenticeship programme.Training Outcome:There may be a possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.
There may also be further apprenticeship/other training available following successful employment and achievement of the apprenticeship qualifications.Employer Description:Welcome to SHARE Multi-Academy Trust
We are a small, friendly partnership, currently consisting of five secondary and four primary schools in West Yorkshire. Our core belief is about valuing people and helping them to be as successful as they can be. This is both challenging and rewarding and we hope you find it inspiring.
In the years since the Trust was formed in 2011, schools everywhere have seen a considerable amount of change. We have met these challenges with a shared approach, working as a team, enjoying the support of shared moderation, making us stronger and more structured. Through supporting and challenging each other, the Trust has enriched each member school beyond our expectations.
We encourage the sharing of our expertise, whether it’s about recruiting and retaining good staff or improving the quality of learning; we all contribute and share our experience and best practice, helping to make our schools better places for our staff and pupils.
High performing schools enjoy the opportunity to contribute and share good practice, meeting with like-minded headteachers as partners and helping to improve the standard of education for young people.
Our own model for school improvement is an effective resource that we regularly tap into: good behaviour, good routines in lessons, tackling teacher expectations, stretching pupils and marking with constructive feedback are the key foundations we build on for long-term success. Schools that need more support soon begin to thrive.Working Hours :Start and finish times:
8:00am to 4:00pm Monday to Thursday
8:00am to 3:30pm Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Excellent attendance,Microsoft Office, Word & Excel....Read more...
