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Business Administration Apprentice
The role encompasses a wide variety of tasks. Responsibilities will evolve as your competence and confidence grow, with increasing ownership and complexity over the 18-month programme. Business Administration & Secretarial Support Manage all incoming and outgoing correspondence (email, post, client portals), drafting professional responses and ensuring timely escalation or resolution. Maintain accurate, well-organised electronic and physical filing systems, document version control, and central knowledge repositories (SharePoint/OneDrive). Coordinate travel, accommodation, and logistics for directors and team members attending client meetings, training events (e.g. ServiceNow Knowledge), and business development activities. Provide comprehensive personal assistant support to the Managing Director and Director of Operations: diary management, meeting scheduling, agenda preparation, and prioritisation of commitments. Finance & Commercial Administration Prepare, format, and issue client invoices and statements in line with signed contracts, billing schedules, and company procedures. Receive, log, and process supplier invoices and expense claims; maintain the purchase ledger and support timely payments. Monitor aged debt, professionally chase outstanding payments, and contribute to cashflow and management reporting. Assist with basic business finance management: budget tracking, forecast inputs, credit card reconciliations, and preparation of monthly financial packs for directors. Support payroll and pension administration processes as the team expands. Contracts, Compliance & Governance Draft, format, and issue contracts, Statements of Work (SoWs), NDAs, and variation orders using approved templates; coordinate internal review and approval workflows. Maintain the central contract register, insurance certificates, compliance trackers, and supplier/client due-diligence records. Conduct compliance and pre-engagement checks; support maintenance of company registers and statutory filings (under supervision). Uphold strict confidentiality, data protection (UK GDPR), and information security standards — particularly important when handling public sector client data. Assist with policy reviews, process documentation, and implementation of improvements aligned to BOX3’s business continuity and governance frameworks. Meetings, Projects & Stakeholder Coordination Organise, attend, and produce accurate, professional minutes and action logs for internal and client meetings; proactively chase actions to completion. Support business development and bid activity: formatting proposals and responses, collating CVs and compliance evidence, coordinating submissions, and maintaining bid trackers. Provide light-touch project coordination support: timesheet collection, milestone tracking, and basic RAID log maintenance (as competence develops). Help organise company events, team away-days, and client hospitality. General Business Support & Continuous Improvement Act as a central point of contact for routine operational queries from directors, contractors, and external parties. Identify and propose process improvements to increase efficiency, reduce errors, or enhance the candidate/apprentice experience. Fully engage with the apprenticeship programme: complete all off-the-job learning, build a high-quality portfolio, participate in progress reviews, and prepare thoroughly for End Point Assessment (EPA). Undertake any other reasonable duties required to support the smooth operation and growth of BOX3 LTD. Training:You will be working towards a level 3 business administration apprenticeship. You will attend training one day a week. Training centre is located at CDC Centre, Cricket Inn Road, Manor Lane, Sheffield, S2 1TR.Training Outcome:Successful completion of the apprenticeship opens clear progression routes within BOX3 LTD’s Business Operations, Finance, and Project Management practices. With our ambitious growth plans (dedicated Sheffield office, team expansion to 5–8+ staff, telecom reseller development, and regional/offshore capability), there will be tangible opportunities to move into permanent roles such as: Business Administrator / Operations Coordinator Finance Assistant / Commercial Administrator Project Coordinator / Bid Support Specialist Executive Assistant to Directors (as the business scales) We are committed to developing our people internally. Many of our future leaders and specialists will come from apprenticeship and early-career routes. Salary upon successful completion and transition to a permanent role is targeted at £25,000 per annum (subject to role, performance, and market conditions), with ongoing annual salary reviews and access to the company bonus scheme.Employer Description:BOX3 is a UK-owned, truly independent consultancy. Our founders bring over 50 years of accumulated experience delivering transformation across Central Government, Law Enforcement, Health, and National SecurityWorking Hours :Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience ....Read more...
Warehouse Manager
Warehouse ManagerDepartment: Wheelchair ServiceLocation: Cambridge & Peterborough Wheelchair Service (PE29)40 hours per week Mon-FriSalary: £40k paResponsible for:Overseeing the efficient receipt, storage and dispatch of a range of wheelchair equipment. You will manage people based within the depot and field service engineers, an on call rota, processes and systems in order to ensure goods are received and dispatched appropriately, and that productivity targets are met.You will be responsible for the workplace health and safety standards in the warehouse, including the decontamination area and activities carried out by the field service engineers. Purpose of Job:As the Warehouse Manager you will oversee the efficient day-to-day running of the warehouse managing warehouse staff and field service engineers. You will be responsible for stock management, and you will be targeted to achieve our contractual repair KPI’s. Main Duties and Responsibilities:Stock Control Manage and monitor the receipt, order, assembly and dispatch of wheelchair equipment. Including, maintenance, adjustments and pre delivery inspections.Ensure all stock information is recorded within the relevant systems to enable tracking of individual items. People Management Organise the recruitment and training of staff, as well as monitoring staff performance, progress and appraisals.Motivate, organise and encourage teamwork within the workforce to ensure productivity targets are met or exceededBrief team leaders daily and attend depot managers daily huddlesManage annual leave request and staff absencesPlan future capacity requirementsShadow staff and visit customer sites to monitor the quality of service deliveredManaging the on-call rota Decontamination and recycling Responsible for quarantine, ensuring decontamination is undertaken in line with MHRA guidelines and recycled, any tests undertaken. Ensure paperwork is correctly documented, logged and filed creating a clear audit trail. Management Information Coordinate the use of computerised systems where necessaryProduce regular reports and statistics on a daily, weekly, monthly basis, including van stock report, fleet management reports, stock level reports, and spare part reportsUtilise daily report to monitor activity and manage performance Driver/Technicians Responsible for liaising with customer service regarding scheduling all van runs for driver/technicians and communicating with them as necessary. Closing of Orders Ensure all orders are completed from the previous day and closed down correctly. Run daily reports ensuring that we have no outstanding open orders. Repairs Ensure that repairs are correctly logged, and carried out in a timely fashion, including emergency after hour’s repairs. Customer Service Responsible for daily communication with the Customer Service team. Logging delivery problems and refer backs etc. Supervisor will also be required to take prescriber/service users calls if required.Give direction to the customer service supervisor who is responsible for the daily operations of the customer service department. Administration Ensure that all paperwork within the depot is managed, filed and reviewed regularly. General Duties Liaise with customers, suppliers and transport companiesHave a clear understanding of the company’s policies and vision and the warehouse contribute to theseRequired to be hands on. Lifting, picking, packing and cleaning will be required to cover for sickness/ holidays and in times of need when the depot is busy. Vehicle Management Oversee the planned maintenance of vehicles, machinery and equipment.Responsible for liaising with drivers regarding the overall maintenance of all vans operating from the depot.Manager drivers to ensure they conduct regular checks of their vehicle, logging and reporting any faults.Responsible for tracking mileage and the usage of diesel Petty Cash Record all purchases, logging receipts and responsible for reporting cash spent to the Operations Manager Health and Safety Maintain standards of Health and Safety, Fire Regulations, hygiene and security in the work environmentResponsible for the day-to-day maintenance within the depotAlways ensure good housekeepingMonitor and report any issues to the operations manager or the health and safety manager. Stocktake Keep stock systems up to date and make sure inventories are accurateConduct perpetual rolling stocktakesTo assist with annual stocktake Undertake the job in line with the Company appraisal competencies as follows: Achieves business results and adds value to the CompanyFocuses on internal / external customersBuilds and maintains effective teamwork with colleaguesEmbraces change and deals with ambiguityLeads and manages the teamPerform duties according to all Company policies, procedures and instructions. This job description shall not limit your role, you will also be expected to carry out any other duties that your Manager feels are within your capabilities and skill set. The above information may not cover everything involved in the position but gives indicates the size and scope of the role and may be subject to change as the role develops.Key Performance Indicators: Effective stock management and controlStocks in correct locationEffective use of recycled productHealth and Safety - work in accordance with Company Health and Safety practiceNotice boards, risk assessment, fire safety provisionEffective management of processing and closing orders ensuring 100% scanning with real time information on systemEvidence of daily supervisory log concerning drivers - van inspections, fuel log, mileage recordingEffective delivery of Team BriefGood internal quality audit resultsGood internal compliance audit resultsEvidence of managing and maintaining high quality and compliance standards though a documented Local Improvement Plan Person Required:Skills: Excellent communication skills are required to interact with internal staff, prescribers and Service Users.Computer literate and good handwriting skills.Must be able to work off their own initiative as well as part of a team.Accuracy and attention to detail.People management skills, including the ability to inspire, lead and motivate a team of people, delegate work and explain ideas.Planning and organising skills to effectively manage the flow of stock.The ability to work under pressure and to tight deadlineA flexible approach to work (managing out of hours and emergency jobs) Knowledge: Previous Supervisory experience is required preferably within the Healthcare sector.Experience of stock control, Logistics (preferably experience controlling a fleet of vans) Administration and Customer Services is needed.Previous experience within a registered ISO9002 company would be desirably with evidence of working within set quality procedures.Good knowledge of Healthcare Services or the public sector would be a huge advantage. Qualifications: Preferable Educated to A Level standard.GCSEs (or equivalent) in English, Maths and Science are requiredAny Further Education received would be beneficialSatisfactory enhanced DBS checks Other: Full UK Driving Licence.Enthusiastic motivated individual who strives to succeed. INDLSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful. ....Read more...
Project Administrator
Project AdministratorLeedsPermanentFull time / Part-timeSalary: Up to Circa £26,500, dependent on experienceDeadline: 12th July 2026About this positionThe Administration team is the engine room in our organisation and our administrator roles are critical to our success. The entire team relies heavily on the Admin team and it is essential that the function works well, is responsive and efficient.As a Project Administrator you will work closely with our programme teams to ensure the smooth delivery of their programmes. You will have access to coaching and will work with many colleagues across our whole business.The key responsibilities of this role will include:Delivery Support Providing support and assistance in the administration of projects.Communicating and liaising with businesses, schools, community, and public sector partners.Creating resources, paperwork, briefing packs and reports of project information.Editing and uploading digital/recorded resources and maintaining register of usage.Ordering equipment or resources needed for events.Manage process for storing and sharing photographs taken at events.Data input of the results of collected feedback into the database.Populating electronic feedback systems and consolidating results to produce feedback summaries for events.Creating and updating records across our IT systems including MS Dynamics CRM. – Ensuring all data input is entered accurately and within timescales.Booking hotels and transport for members of the team where required.Supporting team members prepare for events – including packing resources and preparing paperwork.On occasion, supporting with adaptation of written materials for events.On occasion, being a support member of staff at Ahead Partnership’s events. General Team and Office support Answering the phone; taking messages, transferring calls and supplying information as appropriate.Supporting with booking meetings and training for team and booking the team’s attendance at external events.Supporting with ensuring a tidy and safe office environment.General support to ensure smooth running of the office – e.g. managing the mail, etc.Handling petty cash and keeping basic financial records. Other Provide cover for other administrative posts within the organisation as required.Any other tasks as requested and commensurate with the post. About youWe are looking for people who have a flexible, keen, can-do attitude. We can train you in the technical elements of the role, but it is often harder to train the right attitude. You will share our passion about our vision and mission and will be keen to play your part in ensuring our ongoing success.We are looking for the following skills and experience:Experience IT systems – Experience of working on a computer and with Microsoft programmes in any setting. SkillsHighly Organised Have an organised, consistent and methodical approach and be a structured thinker.Have excellent attention to detail.Have strong time management skills, effectively prioritising your workload and handling multiple projects and tasks at once. Creative Problem Solver Take a proactive approach to solving problems and developing solutions.Have a positive attitude to flexibility and embracing change.Bright with initiative, always looking for solutions and ways to resolve challenges. IT skills Have good Microsoft Office skills.Accurate data entry skills.Be comfortable with computers and IT systems.Comfortable using social media platforms as a business communication channel.You will be a quick learner and be able to pick up new systems (and admin processes) easily. Team Player Be a positive team player who can work both in a team, and independently.Take part in coaching with other members of the team and learn from each other. Confident and Effective Communicator Strong, proactive and responsive communicator and able to adapt your communication style.Always proactive and clear with colleagues on status of admin requests e.g. progress, seeking clarification, potential delays, competing priorities etc.Excellent, professional manner – e.g. on the phone, on teams calls, in meetings etc.Have a careful and professional approach to all kinds of written or verbal communication.Good grasp of written (spelling and grammar) and spoken English. Self-driven, calm and resilient Able to self-manage workload and competing priorities from multiple colleagues simultaneously – ability to multi-task is key.Work under pressure.Take responsibility for your own professional development and drive this forward. Education GCSEs (or equivalent) – Maths and English HousekeepingWorking hours – a standard full-time week is 37.5 hours, with flexible start and finish times. We are also open to offering this role on a part time basis for the right candidateThe role is based in our Leeds City Centre Office.A DBS check will be required for this role. We may well require some flexibility with your working hours, based on our programmes. We will always provide sufficient notice, to enable you to ensure your availability.Please note, this role can also be offered as an apprenticeship and we encourage anyone interested in an apprenticeship to apply. INDLSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful. ....Read more...