Project Administrator Jobs Found 54 Jobs, Page 3 of 3 Pages Sort by:
Exams Administration Apprenticeship - J3436
About the Role: You'll work as part of the Management Information Systems (MIS) team, reporting to the Examinations Manager, and play a vital role in supporting the planning, organisation, and delivery of all examination and certification processes in line with awarding body regulations across all campuses. By supporting the Exams Team in providing reliable, high-quality support to both students and colleagues, you will directly contribute to student success, operational excellence, and the College’s reputation for delivering a seamless and supportive assessment experience. Key Responsibilities: Assist in maintaining the examination data regarding exam elements, dates and times within the management information system Supporting the Exams Team in ensuring that student registration date is collected and recorded to ensure students are registered for the appropriate qualification in a timely manner Assisting with processing exam booking requests, arranging exams, scheduling invigilators and maintaining the College examination timetable ensuring that rooms/venues used for exams are suitable Support the Exams team in communicating with curriculum staff, students, and awarding bodies Respond to enquiries from students and staff regarding qualifications, examinations, results and certificates At all times following the City of Bristol College, relevant Awarding Body and JCQ policies, rules and regulations in order to ensure the security of all examination papers and completed exam work Support administrative processes such as data entry, scanning, filing, and certification distribution Helping with providing on-site support to invigilators and students whilst exams are underway Carrying out invigilation as required ensuring exams are conducted appropriately, providing a calm whilst regulated environment to ensure students have the best opportunity Helping with the processing of Exam Access Arrangement requests in accordance with guidelines set out by the JCQ and awarding bodies Working innovatively and creatively to achieve objectives and deliver an outstanding quality customer service What We’re Looking For: A keen interest in administration and supporting education Excellent attention to detail and a methodical approach Strong written and verbal communication skills Good IT skills - confident using Microsoft Office, especially Excel and Outlook A flexible and proactive approach to learning new tasks The ability to work well as part of a team and independently Willingness to learn about awarding body regulations and college processes Why Join Us: Gain valuable, real-world experience in education administration Work within a supportive and inclusive team environment Study towards a recognised Level 3 qualification with dedicated time for off-the-job training Benefit from staff discounts, excellent facilities, and the chance to make a real difference in the lives of learners Training:The apprenticeship standard consists of: Level 3 Business Administration Functional Skills maths and English (If required) Technical competencies Technical knowledge and understanding Underpinning skills, attitudes and behaviours End point assessment The business administrator is expected to deliver their responsibilities efficiently and with integrity - showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills. The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, decision-making and the potential for people management responsibilities through mentoring or coaching others. End Point Assessment Overview: You will need to pass an endpoint assessment in the form of a multiple-choice assessment, a project presentation and a portfolio interview. Competency is assessed through a combination of methods in the workplace, and you are visited regularly by your assessor. On completion, you will have gained knowledge about employment rights and responsibilities and will have the following qualifications in addition to the apprenticeship: Level 2 Functional Skills qualification in English (if applicable) Level 2 Functional Skills qualification in Mathematics (if applicable) Level 2 Functional Skills qualification in Information and Communication Technology (if applicable) The EPA consists of three elements (Knowledge Test, Core Knowledge, Skills and Behaviours, and a Portfolio Based Interview), All assessment methods need to be passed. Each assessment method should directly assess the knowledge, skills and behaviours of the Standard.Training Outcome:Upon successful completion of the apprenticeship, you may have the opportunity to apply for permanent roles within the MIS or wider college administration teams.Employer Description:As an apprentice, South West Apprenticeship Company Limited, the Flexi Job Agency (FJA) will employ the successful candidate on behalf of this employer. 99% of our apprentices gain full-time employment with their host organisation after completing their apprenticeship or they have progressed onto higher qualifications. The experience and knowledge you gain, plus the relationships you develop, make it easier to progress quickly.Working Hours :Monday to Thursday 9am - 5pm or 8am - 4pm Friday 9am - 4.30pm or 8am - 3.30pm with ½ an hour unpaid lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental,Patience ....Read more...
Apprentice Medical Receptionist
Reception: Receive, assist and direct patients in accessing the appropriate service or healthcare professional Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Deal with all general enquiries including booking, cancelling and amending appointments Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies Register new patients to the practice onto the Clinical System. Ensure urgent and home visit requests are recorded appropriately to ensure timely action Receive and make telephone calls as required. Participate in the practice centralised call centre Promote online services to patients Advise patients of relevant charges for private services Take payment and issue receipts for any chargeable services, ensuring accurate record keeping Administration: Action prescription requests within the practice timeframe, liaising with pharmacies as appropriate Receive and disseminate incoming mail as appropriate Ensure any safeguarding report requests are passed to the PA to Operations Manager responsible for safeguarding in a timely manner Open / Close premises in line with procedure – including activation / deactivation of alarm Ensure the premises are completely secure Report any security issues accordingly Training:Business Administrator Level 3 Apprenticeship Standard: The training for this apprenticeship with Havant and South Downs College will be work based with support and coaching from a college workbased trainer Review meetings will be held once a month either in the workplace or on Teams Training Outcome: Potential for a permanent role in the practice reception team (subject to availability at time of completion) or opportunity to pursue development as opportunities arise Employer Description:Portsdown Group Practice covers the whole of Portsmouth from postcode PO1 to PO7. We are a 6 site Practice with a total list size of approx. 62,400 patients. We have 11 Clinical Partners, a vast number of Salaried GPs, Nurse / Paramedic Practitioners, Clinical Pharmacists, a comprehensive Nursing team and other associated health practitioners. We are an active training practice. Due to our size our organisational structure includes a Management Team, based at Kingston Crescent (Group Business Director, Operations Manager, Finance Manager, Business Intelligence Manager, Clinical Team Manager and Management Support Team) and a surgery team at each site. We have also employed an extensive team through our Primary Care Network (PCN) funding. This includes Social Prescribers, Pharmacy Technicians, Frailty and Palliative Care Coordinators and Podiatrist. The practice operates out of 6 surgeries, Cosham Park House (PO6 3BG), Crookhorn Lane (PO7 5XP), Heyward Road (PO4 0DY), Kingston Crescent (PO2 8AL), Paulsgrove (PO6 4HJ), and Somerstown (PO5 4EZ). Everyone working within the Practice is committed to the provision of high-quality care for the benefit of our patients, whom we respect and value. We strive to be an open-minded, friendly, caring, and inclusive team.Working Hours :Monday, 08:00 - 17:30, Tuesday, 09:30 - 18:30, Wednesday, 08:00 - 15:30, Thursday, 08:00 - 13:00, Friday, 10:00 - 18:30.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Ability to work under pressure,Ability to prioritise,Good interpersonal skills,Resilient ....Read more...
L3 Business Administration Apprentice
Administrative Support Maintain and update student records, employer contacts, and career service database, including DBS Prepare and distribute communications, newsletters, and promotional materials for career events. Schedule meetings, appointments, and interviews between students and employers. Support the coordination of career fairs, workshops, and employer engagement activities. Responsible for ensuring that all work placement opportunities are advertised and displayed, including digital job board. Support with the administration of the UCAS process Take and distribute minutes for team meetings Support in promoting opportunities and events to students and staff, as well as developing professional links and liaising with local employers, businesses and job brokerage services to identify work experience placements across curriculum areas leading pipeline activities. Manage department email correspondence and filter accordingly to appropriate staff liaise marketing team to gather student good news stories, feedback and other promotional marketing material Customer Service Act as the first point of contact for student and employer enquiries. Provide accurate information about career services, events, and resources. Ensure a welcoming and professional environment for all visitors to the Careers Department. Participate in the promotion of work placement services to students and staff Data & Reporting Track student engagement with career services and produce regular reports. Assist in collecting feedback from students and employers to improve services. Support the monitoring of KPIs and outcomes related to employability and progression. Compliance & Quality Ensure all administrative processes comply with college policies and GDPR regulations. Maintain confidentiality and professionalism in handling sensitive information. Support the implementation of outstanding Safeguarding practice (including health, safety and welfare) with designated staff/ departments responsible including for Safeguarding and Additional support needs. General Duties: To contribute to employer engagement and induction activities including college open days, school events / visits and promotional events off site which may include some weekends and celebration ceremonies. Support in engaging Career Champions to participate in various activities and events. To take part in Team meetings 1:1 and be involved in College staff development and training schemes and participate in PDR procedures within the College. To be aware of the principles of safeguarding children and young people as they apply to the role with the College. Actively promote and implement the College’s Safeguarding Policy. To adhere to the College's Single Equality Scheme with respect to staff and students. To comply with and implement the College’s Health and Safety policy. To undertake any other reasonable duties and responsibilities as may be required Training: 1 day per week at Lambeth College Training Outcome:Apply for a degree apprenticeship in areas like Business Management, HR, or Project Management. Pursue a full-time or part-time degree in Business Administration, Education, or Careers Guidance. Potential Progression roles: Careers Administrator Student Support Officer Apprenticeship Coordinator HR or Recruitment Assistant Office Manager or Team Leader (with experience) Employer Description:South Bank Colleges (SBC) - Part of the LSBU Group South Bank Colleges is a further education provider in London, comprising Lambeth College and London South Bank Technical College. It offers a wide range of professional and technical courses designed to prepare students for employment, apprenticeships, or higher education. • Rated “Good” by Ofsted (2025) • Courses span sectors such as: o Health & Social Care o Engineering & Robotics o Science & Digital Media o Hospitality, Sport, IT, and more • Strong focus on employability, industry links, and practical skills • Offers progression routes to London South Bank University (LSBU) SBC’s mission is to transform lives, communities, and businesses through applied education and insight. Its modern campuses, including the state-of-the-art Nine Elms site, provide students with excellent facilities and learning environments.Working Hours :Monday to Friday 8:30-5pm The vacancy will involve working across sites and being very hands on with events. Requires late evening work, such as open evenings, parents evenings and attending networking events.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience ....Read more...
Apprentice Communications and Events Administrator - University of Oxford - DPIR
The apprentice will assist the team with a wide variety of tasks across internal and external communications, which will provide excellent training for a wide variety of communications-related roles across the University in both colleges and other departments. This will include assisting with the planning and organisation of events (including high-profile lectures, alumni events, celebratory events and internal events), responding to a wide range of enquiries from both internal and external contacts, assisting with website and social media activities, and delivering communications support to the rest of the team, as well as to the wider department. Responsibilities You will be fully trained to carry out the following main tasks listed below: Enquiry handling: Act as the first port of call for all types of enquiries. Respond to emails, phone calls, and other communications Deal with requested edits to the department’s website, including department members’ website profiles and the department’s intranet Respond to queries about internal and external events in a timely and helpful manner Respond to a wide variety of department members’ queries, including senior academics, with a helpful manner, and demonstrate a high level of attention to detail Website and social media administration: · Support the Website Officer in updating the Department’s website and intranet, and review content regularly to ensure it is accurate · Liaise with lecturers and students about the creation of, and edits to, their profile pages on the Department website · Assist with creating and scheduling posts on the Department’s social media accounts, including content creation with the support and guidance of the team. Event administration: · Support the Events and Alumni Officer with planning internal and external events that align with department goals and strategy · Assist with answering queries, booking rooms and venues, catering, accommodation, travel arrangements, and any other relevant requirements for departmental events · Input and edit information about department events onto OxTalks · Assist with the promotion of internal and external events, including email newsletters, social media and intranet posts · Attend events to ensure all arrangements run smoothly, sometimes out of hours work for such events will be required, with sufficient notice Additional duties: As a new starter, you will be expected to complete mandatory training for the department and, if applicable, your role, these include: · Information security and Data Protection · Implicit Bias · Bullying and Harassment training · Equality and Diversity briefing · Harassment in Higher Education This is to ensure the department remains committed to providing a positive, supportive and inclusive environment for all. Access to these training courses will be provided once in post. Please note that there is a more detailed Job Description/Selection Criteria on the University of Oxford jobs and vacancies page - vacancy reference 182155. Please read this before applying.Training:Duration: 15 months practical training period, plus 3 months for End Point Assessment Delivery model: Work-based training with your employer 10 days Business Professionals training at college Approximately 12 on-site assessment visits per year Level 2 Functional Skills in maths and English (7 days at college for each, if required) Off the job training will count for at least 6 hours per week of an apprentice’s time at work Qualifications included: Level 2 Functional Skills in English and maths (if required) Level 3 Business Administrator apprenticeship standard End Point Assessment: Knowledge test Portfolio based interview Project/improvement presentation Training Outcome:Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.Employer Description:We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.Working Hours :Monday - Friday full-time. Times to be confirmed. This is an 18 month apprenticeship within a two year employment contract.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative,MS Excel, Outlook and Word,Willing to learn new skills,Adaptability,Interest in marketing,Social media skills ....Read more...