Job Description:
Are you passionate about employee communications and creating a positive workplace? Do you have front-of-house experience and an interest in HR? We’d love to hear from you!
Our Edinburgh-based client is looking for an Office Coordinator to join their team on a temporary basis until the end of 2026 initially.
In this role, you’ll be at the heart of the organisation, helping to create a welcoming and supportive environment for both staff and visitors. You’ll ensure the smooth running of the office while contributing to the employee experience, supporting workplace culture, and assisting with HR-related activities.
Please note: this is a full-time, office-based role.
Skills/Experience:
Experience in a front-of-house or customer-facing role
Organised, adaptable and comfortable managing a varied workload
Confident with technology and quick to learn new systems (experience with Apple devices and Google Workspace beneficial)
Warm, engaging and inclusive in your approach
Health & Safety, Fire Marshal or First Aid training advantageous
Core Responsibilities:
Provide day-to-day administrative support in a fast-paced environment
Act as first point of contact for visitors, calls and general enquiries
Manage mail, couriers, reception and meeting room set-up
Oversee office supplies, catering and general housekeeping
Manage helpdesk queries and escalate where appropriate
Coordinate office maintenance schedules and liaise with contractors
Support office security processes including access management
Support onboarding and offboarding HR processes
Assist with internal communications, office updates and events
Help organise company initiatives and wellbeing activities
Encourage a strong health & safety culture and support compliance administration
Contribute to company-wide projects
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16379
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes.
By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDCAS....Read more...
This is a Business Administration Apprentice role for someone who wants to learn how a technology business actually runs behind the scenes.
It isn’t a technical IT role, and it isn’t just basic admin. It’s a role for someone who enjoys keeping things organised, joined up and running smoothly, and who is curious about how different parts of a business work together.
You will work across:
Suppliers and vendors
Finance and billing
Internal technical teams
Client coordination
Over time, you will learn how equipment, software, licences, orders and renewals flow through the business, from initial quote through to delivery and ongoing support.
If you enjoy:
Having structure without things feeling repetitive
Learning new systems and processes
Taking responsibility and building trust
Understanding why things are done, not just how
Then this could be a great first step in your career.
With training and support, you will gradually learn how to help with:
Procurement & Commercial Support
Preparing quotes for hardware and software
Ordering laptops, licences and services from suppliers
Coordinating deliveries, collections and recycling
Tracking renewals such as licences, domains and warranties
Working with finance to ensure approvals and accuracy
Client & Internal Coordination
Acting as a link between clients, suppliers, finance and technical teams
Making sure information is shared clearly and at the right time
Logging and tracking work accurately in systems like Jira
Preparing data so others can do their jobs effectively
Supporting with project management
Systems & Tools
QuickBooks (quotes and purchase orders)
Partner portals (Microsoft, telecoms and other vendors)
Jira and Confluence for tracking and documentation
Outlook and calendar management
You won’t be expected to:
Fix servers
Write code
Work on a helpdesk
But you will learn enough to understand what’s going on, ask sensible questions and spot issues early.
This role would suit someone who:
Wants to build a career in business operations
Is curious about how technology businesses work commercially
Enjoys being organised and reliable
Is comfortable working with systems, details and numbers
Likes improving how things are done over time
Training:Expected Apprenticeship Duration: 14 months + 3 months EPA.
Level 3 Data Technician Apprenticeship
Blend of eLearning and classroom training with CompTIA and Microsoft training
Includes elements of business administration (Project management, stakeholders, communication and presentations)
Training Biweekly classes (length 3 hours) alternating between Data+ and Excel/Power BI (NB: Exams optional)
Training Outcome:
You will have the chance to progress further in your career with 3Gi upon completion of the apprenticeship
Employer Description:3GI Technology is a global technology service provider that has seen rapid growth since 2020. We specialise in helping organisations digitally transform while reducing costs, and we pride ourselves on supporting our clients to reach their goals. With over 50 employees, our company culture is something that we pride ourselves on: you will be part of a fantastic support system with people who want you to succeed and plenty of opportunities for personal growth both professionally and technically.Working Hours :Monday to Friday between 9am- 5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Mature,Hardworking,Ambitious....Read more...
The purpose of the role is to undertake a wide range of administrative tasks for the Property Management Division at Stiles Harold Williams Partnership, ensuring the efficient day to day management of all properties under instruction.
Key responsibilities include:
Inputting and amending records of the property management database, Qube, using prescribed forms and set Quality Assurance procedures
Preparing Works Orders using Qube and set Quality Assurance procedures
Assisting the Team with collation of data and documents, i.e. CPSE’s, Completion Statements, management information for onboarding or handover of [new] instructions
Assisting the FM/Sustainability Team with collation/obtaining of property data and documents
Assisting FM/PM Team with updating tenant/contractor details in the helpdesk data base
Keeping tenant contact details when notified of changes informing all relevant teams including Property Management Accounts.
Managing all relevant mailboxes with particularly focus on Utilities and PTA mailbox
Using PTA system to assign tasks and load tasks when instruction provided directly by PM
Working with the various building Service Charge Budget Booklets and assisting Property Managers in compiling data to be used in those
Ensuring all utility (gas, electricity and water) and Business Rates or Council tax accounts are in the correct account names and dates and are processed for payment promptly
Assisting with obtaining competitive quotations from contractors for works at properties, in line with the service charge budgets or client instructions, for approval by the Property Managers, who will give authorisation before proceeding
Assisting with the processing and arranging payment of contractor and other invoices from client funds
Raising fee account invoices for Property Managers on Business Central
Organising payment of annual insurance premiums and recoverable electricity
To build relationships with the tenants, clients and SHW colleagues and deal with issues when they arise
To also build relationships of trust with contractors via Safe Contractor, to ensure that they are available at times of urgency
To work closely with Property Managers and other department colleagues, to enhance the client service levels delivered by SHW so that quality standards are achieved
To develop a general understanding of all aspects of property management
Who you will be:
Turns work around promptly and ensures customer service standards are maintained
Has exceptional attention to detail and works with property managers to ensure accuracy of stored information and efficiency when collating information
Builds up professional working relationships with clients, lessees and contractors easily and ensures messages are answered clearly, promptly and efficiently
Works to current office methodology and suggests improvements (subject to approval)
Training:Business Administration Level 3 Apprenticeship On the job training with experienced colleagues.Training Outcome:There is an opportunity for a fulltime job upon successful completion of the apprenticeship as a Property Team Administrator.Employer Description:Stiles Harold Williams Partnership is a well-known company with expertise in commercial, residential and mixed-use property. They have experts in office, industrial, and retail property, supported by our specialists in Investment, Town Planning, Development, Healthcare & Medical, Roadside, Charities, Airports, Leisure and Leasehold Reform. Their management teams look after over 1,000 different properties across the differing sectors and throughout the UK. With ten offices across London and the Southeast, they pride themselves in providing expert service and peerless market knowledge in specific local markets.Working Hours :Monday to Friday 9am – 5.30pm with remote learning and occasional attendance at Crawley CollegeSkills: Works on initiative,Team player,Confident,Good telephone manner,Excellent communication,IT and MS Office Literate,Organised,Able to prioritise,Willingness to learn,Motivated,Committed,Reliable and helpful,Asks for help,Offers assistance....Read more...
The purpose of the role is to undertake a wide range of administrative tasks for the Property Management Division at Stiles Harold Williams Partnership, ensuring the efficient day-to-day management of all properties under instruction.
Key responsibilities include:
Inputting and amending records of the property management database, Qube, using prescribed forms and set Quality Assurance procedures
Preparing Works Orders using Qube and set Quality Assurance procedures
Assisting the Team with collation of data and documents, i.e. CPSE’s, Completion Statements, management information for onboarding or handover of [new] instructions
Assisting the FM/Sustainability Team with collation/obtaining of property data and documents
Assisting FM/PM Team with updating tenant/contractor details in the helpdesk data base
Keeping tenant contact details when notified of changes informing all relevant teams including Property Management Accounts.
Managing all relevant mailboxes with particularly focus on Utilities and PTA mailbox
Using PTA system to assign tasks and load tasks when instruction provided directly by PM
Working with the various building Service Charge Budget Booklets and assisting Property Managers in compiling data to be used in those
Ensuring all utility (gas, electricity and water) and Business Rates or Council tax accounts are in the correct account names and dates and are processed for payment promptly
Assisting with obtaining competitive quotations from contractors for works at properties, in line with the service charge budgets or client instructions, for approval by the Property Managers, who will give authorisation before proceeding
Assisting with the processing and arranging payment of contractor and other invoices from client funds
Raising fee account invoices for Property Managers on Business Central
Organising payment of annual insurance premiums and recoverable electricity
To build relationships with the tenants, clients and SHW colleagues and deal with issues when they arise
To also build relationships of trust with contractors via Safe Contractor, to ensure that they are available at times of urgency
To work closely with Property Managers and other department colleagues, to enhance the client service levels delivered by SHW so that quality standards are achieved
To develop a general understanding of all aspects of property management
Who you will be:
Turns work around promptly and ensures customer service standards are maintained
Has exceptional attention to detail and works with property managers to ensure accuracy of stored information and efficiency when collating information
Builds up professional working relationships with clients, lessees and contractors easily and ensures messages are answered clearly, promptly and efficiently
Works to current office methodology and suggests improvements (subject to approval)
Training:
Business Administration Level 3 Apprenticeship
On the job training with experienced colleagues
Training Outcome:There is an opportunity for a full-time job upon successful completion of the apprenticeship as a Property Team Administrator.Employer Description:Stiles Harold Williams Partnership is a well-known company with expertise in commercial, residential and mixed-use property. They have experts in office, industrial, and retail property, supported by our specialists in Investment, Town Planning, Development, Healthcare & Medical, Roadside, Charities, Airports, Leisure and Leasehold Reform. Their management teams look after over 1,000 different properties across the differing sectors and throughout the UK. With ten offices across London and the Southeast, they pride themselves in providing expert service and peerless market knowledge in specific local markets.Working Hours :Monday to Friday 9am - 5.30pm with remote learning and occasional attendance at Crawley CollegeSkills: Works on initiative,Team player,Confident,Good telephone manner,Excellent communication,IT and MS Office Literate,Organised,Able to prioritise,Willingness to learn,Motivated,Committed,Reliable and helpful,Asks for help,Offers assistance....Read more...
The ideal candidate is commercially aware, systems-savvy, quick to grasp detail, and confident in managing multiple moving parts without getting flustered. They will handle end-to-end coordination of customer orders, liaise internally, and ensure nothing falls through the cracks.
If you want to be part of a team that continues to maintain our high level of customer service and satisfaction and be an integral member of helping the business grow and succeed then this could be the role for you.
Key Responsibilities
We see that this role has two key elements. Sales support which requires working closely with the sales team to build on existing relationships and onboard new, provisioning the incoming work and working with technical/engineering to clarify. CRM management, quoting and customer liaison all being critical elements of the end to end process. Interest in taking on projects and integrating within the operations element of the business will allow this role to flourish.
Sales Support & Service Provisioning
Work closely with the Senior Sales Executive to qualify opportunities, create quotes, and onboard new customers.
Translate sales requirements into clear actions for engineering and operations teams.
Ensure all customer details, expectations, and changes are captured accurately in CRM and internal systems.
Customer Communication & Relationship Handling
Act as a point of contact for post-sale queries, clarification and coordination ahead of installation.
Build rapport with customers and proactively update them on progress and any required actions.
Operational Coordination
Schedule engineering jobs and liaise with field teams to ensure readiness, equipment, and timelines.
Track installations through to completion and escalate issues where needed.
Systems & Data Accuracy
Maintain up-to-date customer information using Freshsales, Xero and InControl.
Cross-check details for accuracy across internal systems and invoices.
Process Support & Continuous Improvement
Identify inefficiencies or bottlenecks and suggest improvements to workflows or communication.
Contribute to internal projects that support operational performance and business growth.
Ad-hoc Business Support
Provide cross-functional support across sales and operations where needed.
Performance Indicators (KPIs)
Speed and accuracy of quote-to-install process.
Customer updates and communications handled proactively.
Engineering jobs scheduled and tracked with minimal errors.
CRM/Xero/InControl records maintained accurately and consistently.
Reduction in rework or clarification delays.
Contribution to smoother workflows and process refinements.
Training:A Helpdesk/1st Line Support apprentice, specialising in the Digital Service Technician (DST) pathway, under the Level 3 Digital Support Technician Apprenticeship qualification, will help your business by maximizing the effective use of digital office technologies, productivity software, and digital communications.
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.Training Outcome:Ongoing career progression within the company is available after the completion of the apprenticeship (performance dependant.)Employer Description:Approaching it’s tenth year, Cloudcell is a specialist provider of fully managed connectivity and telecommunications services, providing mobile based (4G/5G/WiFi/Starlink) solutions to customers when traditional fixed line services cannot meet their requirements. With teams that deliver tailored engineering to SME customers across the UK in a multitude of business verticals.Working Hours :Monday to Friday 9am to 5:30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience,Knowledge of Sales,Service delivery support,Calm under pressure,Ability to prioritise....Read more...
The IT Technician plays a crucial role in maintaining and supporting the IT infrastructure across the Learning Trust. The role involves ensuring seamless network and internet connectivity, maintaining security, responding to IT support requests, and assisting staff and students with IT-related issues.
You will be based at Taverham High School for the most part, but you may be required to work at other locations.
What You’ll Be Doing:
Resolving IT issues and service requests via the central helpdesk
Installing, maintaining, and troubleshooting hardware, software, and network infrastructure
Managing user access to school systems and networks
Supporting cybersecurity and compliance with GDPR and data protection laws
Assisting staff and students with IT-related queries and training
Contributing to IT projects and supporting system upgrades
Maintenance and Support of Trust IT Network
Installation of hardware and software on workstations
Setting up new users onto the network and online services
Remove users from these systems when they have left the school
Setting up, checking and packing away sets of iPads, laptops, etc. when booked
Setting up new equipment
Routine maintenance of hardware and software, including replacing printer consumables and fixing paper jams, and cleaning projector filters
Security marking and keeping an inventory of equipment
As part of the IT Support team, they maintain networking infrastructure, including all Wi-Fi, switches, servers and associated devices
Identify and inform areas that will improve school IT security
Provide on-the-ground technical support for implementing project activities
Contribute to the project goals and objectives
Complete individual project tasks within the expected time frame
Collaborate with other team members
Communicate with the IT manager about roadblocks
Audio Visual
To set up audio/visual equipment as required by teaching staff and to take appropriate action with regard to wiping off material
To closely monitor the use of audio/visual materials and equipment, and reclaim after use
To ensure that all resources are secure at all times when not in use
To demonstrate the use of audio/visual and other resources and to assist students and staff in accessing the information required
To set up audio/visual equipment for assemblies, working with the relevant staff and students for each event
Film and/or broadcast events (staff training, in-house school productions, PE exams, for example) and edit the videos to requirements
To assist with maintaining and erecting staging, sound and AV equipment as and when required
To be responsible for the production of audio/visual materials for both internal and external uses for the promotion of/use by the school
Ensure that Copyright Licencing Authority guidelines are adhered to
Assist staff on correct network procedures and use of new software
Assist where necessary with the IT provision across Enrich Learning Trust
To attend on up to five agreed and specific evening events, to provide technical support
To have due regard for safeguarding and promoting the welfare of children
To maintain staff and pupil confidentiality
Assist in cyber incident response
Training Outcome:Potential full-time employment for the right candidate upon successful completion of the apprenticeship.Employer Description:Wise Origin is a national training provider which was established in 2006. We deliver further education and provide employment opportunities through our Apprenticeship Programmes and other funded provisions. We specialise in IT, Digital & Data Apprenticeships and our aim is to help businesses and individuals make wise decisions for better futures.Working Hours :Monday - Thursday 8am - 4pm.
Friday 8am - 3.30pm.Skills: Organisation skills,Administrative skills,Knowledge of Networks,Knowledge of Active Directory,MS Office,Experience in installs/upgrade,Building/maintaining hardware,Time Management....Read more...
This job description is not exhaustive and serves only to highlight the main requirements of the post holder. The line manager may stipulate other reasonable requirements. The job description will be reviewed regularly and may be subject to change.
General Duties and Responsibilities:
Via the helpdesk, provide first line technical support to teaching and administrative staff, as well as students where appropriate
Support in the delivery and planning of one-to-one and group training opportunities for staff in relation to software and hardware
Provide support during school events requiring IT or AV setup
Ensure that the computer suites and workstations are maintained and well organised, taking into account health and safety requirements
Assist in diagnosing and resolving issues with computers, interactive whiteboards, projectors, printers, and other classroom technologies
Support the setup and maintenance of school devices, including desktops, laptops, tablets, and audio-visual equipment
Help install, configure, and update software used across the school, including educational applications and classroom management tools
Assist with managing user accounts, passwords, and permissions within the school’s network and learning platforms
Maintain accurate IT inventory records and support equipment audits
Help with routine network, server, and system maintenance under supervision
Follow safeguarding, data protection, e-safety policies, and all school and Trust policies, ensuring proper handling of student and staff information
Play a full part in the life of the school community, supporting its distinctive mission and ethos
Such other duties may be reasonably allocated by your line manager or Headteacher
As part of your role, you will learn and develop to:
Provide high quality customer service to staff, students and school stakeholders
Provide high quality technical support to staff, students and school stakeholders
Assist with ensuring the security, care and availability of the school’s IT infrastructure
Assist in ensuring the smooth running of the school’s network
Work alongside the IT Manager to ensure best value in identified procurement projects
Work alongside the IT Manager to ensure that network hardware/software throughout the school is secure and compliant with the school Cyber Security, and Data Protection policies
Support partner schools within the Trust as appropriate
Provide technical support for Third Party IT Systems
Liaise with external suppliers, agencies, service providers and partners to secure appropriate support, seek advice and prepare any required response to facilitate the effective management of the network
Training:Your training will follow a blended approach with work experience & assignments set by your Training Provider. You will receive company & colleague support, backed by 20% of your work time as off-the-job training, where you can work on developing the core skills, knowledge and behaviours ready for end-point assessment.
Upon successful completion of your apprenticeship, you will receive an apprenticeship qualification of Level 3 IT Solutions Technician.Training Outcome:To gain the skills and knowledge to achieve a career in IT.Employer Description:Orchard Park High as part of Greenshaw Learning Trust – ‘Always Learning’
is one of the highest performing multi academy trusts in the country that provides high quality comprehensive and inclusive education. The Trust is committed to meeting the needs of every student and our schools offer a broad curriculum and wide range of special needs provision in a welcoming and challenging environment.
We are extremely proud of our success, but we are not complacent. We believe that we can – as an academy trust, as schools and as individuals – always improve. We are all ‘Always Learning’.Working Hours :Monday to Friday, 8:00am - 4:00pm (breaks are unpaid).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Analytical skills,Logical,Team working,Initiative,Patience,Physical fitness,Passion for IT....Read more...
The ideal candidate is commercially aware, systems-savvy, quick to grasp detail, and confident in managing multiple moving parts without getting flustered. They will handle end-to-end coordination of customer orders, liaise internally, and ensure nothing falls through the cracks.
If you want to be part of a team that continues to maintain our high level of customer service and satisfaction and be an integral member of helping the business grow and succeed then this could be the role for you.
Key Responsibilities:
We see that this role has two key elements:
Sales support which requires working closely with the sales team to build on existing relationships and onboard new, provisioning the incoming work and working with technical/engineering to clarify.
CRM management, quoting and customer liaison all being critical elements of the end to end process. Interest in taking on projects and integrating within the operations element of the business will allow this role to flourish
Sales Support & Service Provisioning:
Work closely with the Senior Sales Executive to qualify opportunities, create quotes, and onboard new customers
Translate sales requirements into clear actions for engineering and operations teams
Ensure all customer details, expectations, and changes are captured accurately in CRM and internal systems
Customer Communication & Relationship Handling:
Act as a point of contact for post-sale queries, clarification and coordination ahead of installation
Build rapport with customers and proactively update them on progress and any required actions
Operational Coordination:
Schedule engineering jobs and liaise with field teams to ensure readiness, equipment, and timelines
Track installations through to completion and escalate issues where needed
Systems & Data Accuracy:
Maintain up-to-date customer information using Freshsales, Xero and InControl
Cross-check details for accuracy across internal systems and invoices
Process Support & Continuous Improvement:
Identify inefficiencies or bottlenecks and suggest improvements to workflows or communication
Contribute to internal projects that support operational performance and business growth
Ad-hoc Business Support:
Provide cross-functional support across sales and operations where needed
Performance Indicators (KPIs)
Speed and accuracy of quote-to-install process
Customer updates and communications handled proactively
Engineering jobs scheduled and tracked with minimal errors
CRM/Xero/InControl records maintained accurately and consistently
Reduction in rework or clarification delays
Contribution to smoother workflows and process refinements
Training:
A Helpdesk/1st Line Support apprentice, specialising in the Digital Service Technician (DST) pathway, under the Level 3 Digital Support Technician Apprenticeship qualification, will help your business by maximizing the effective use of digital office technologies, productivity software, and digital communications
An apprenticeship includes regular training with a college or other training organisation
At least 20% of your working hours will be spent training or studying
Training Outcome:
Ongoing career progression within the company is available after the completion of the apprenticeship (performance dependant.)
Employer Description:Approaching it’s tenth year, Cloudcell is a specialist provider of fully managed connectivity and telecommunications services, providing mobile based (4G/5G/WiFi/Starlink) solutions to customers when traditional fixed line services cannot meet their requirements. With teams that deliver tailored engineering to SME customers across the UK in a multitude of business verticals.Working Hours :Monday - Friday, 9.00am - 5.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience,Knowledge of Sales,Service delivery support,Calm under pressure,Ability to prioritise....Read more...
