Want to play a key role in keeping faculty operations running smoothly while supporting leadership and critical projects?This role offers a hands-on opportunity to work across business management, operational coordination and project support within a busy faculty.In the Business Management Coordinator role, you will:
Act as a first point of contact for faculty business management enquiries, providing guidance, signposting or escalation as neededProvide administrative and secretarial support to the Acting Head of Faculty Business Management and Faculty Leadership Teams, including meeting coordination, agenda preparation, minute-taking and action follow-upMaintain and improve office systems, data management processes, and accurate reporting to ensure smooth day-to-day faculty operationsSupport business continuity, risk management, health and safety compliance, staff development scheduling, and other operational projectsAssist with faculty-level communications, policy input, student engagement initiatives, committee support and project facilitation
To be successful, you will need:
Experience in administration, secretarial duties, or business management support, ideally in a higher education settingConfidence working independently, using initiative, and collaborating effectively as part of a busy teamStrong organisational skills with the ability to prioritise and manage multiple tasks to tight deadlinesExcellent written and verbal communication skillsCompetent IT skills, including Outlook, Teams and Microsoft Office (Word, Excel, PowerPoint)Attention to detail, discretion, and an understanding of confidentiality and data protection
This is a temporary role for 6 months, working full-time, 37 hours per week Monday – Friday. You'll be office based in Wrexham, on an hourly rate of £15.50 plus benefits including weekly pay and holiday accrual.If you’re looking for a varied and rewarding role where you can support faculty leadership, operational efficiency, and critical projects, we’d love to hear from you.....Read more...
Administrative support - work experience programme
To undertake administrative tasks associated with the monitoring and delivery of the work experience programme, across both College campuses
To ensure appropriate Health and Safety forms and parental consent checks are completed prior to any work experience taking place
Monitor the Employability team inbox, respond and signpost as necessary
Update employer and student details on Navigate ensuring the data is correct and up to date
Pull reports from Navigate as required for the team
Perform monthly audits of Navigate to identify any gaps or issues with the data
Answer Navigate queries from Faculty teams (on completion of Navigate training)
Complete the DBS process for all placements requiring a DBS and all communication relating to this with students, employers and curriculum staff
Assist the Work Experience Officers with block week placement administration, chasing employers, students and parents for the correct information needed to progress the placement
Events
Assist the Work Experience team to deliver a programme of employability-related events across the academic year to include employability fairs, mock interviews, virtual work experience, employer talks, work-shops and volunteering opportunities
Research and source employers, send out invites, email/phone employers in the lead up to events and confirm attendance Collaborate with the Faculty teams, book appropriate rooms, ensuring successful delivery of the events and co-ordinate post-event feedback
Book refreshments or parking for events, and inform Reception of attendees, complete all necessary paperwork
Gather case studies from students and employers and work with the Marketing team to develop promotional activities to raise the profile of work experience opportunities
Attend college open day and employer events where there is an opportunity to engage with potential employers
Attend events as required such as mock interview and events alongside other members of the Employability team
Attend offsite visits to employers with another member of the Work Experience team as required
General Administration
Process stationery orders/ student travel requests for the Work Experience team
Send cross-college work experience communication at the request of the Head of Work Experience and Careers
Update handy guides and work experience leaflets as required
Book rooms for whole team and one-to-one meetings
Training:
Working towards the Business Administration Level 3 Standard
On the Job provided by the workplace
Off the Job provided by New College Swindon
Training Outcome:
Completion of Business Admin Level 3 Standard
Employer Description:Welcome to our vibrant, dynamic and innovative college. We are committed to providing the best teaching, learning, facilities, enrichment and development opportunities for all of our students. Our belief in ‘One College for Swindon’ gives all students in Swindon and the surrounding areas access to high quality teaching and learning. Whether you want to start your career, get a university place, secure a promotion or find a new hobby, we can help.Working Hours :9.00am- 5.00pm Monday and Thursday, 9.00am- 4.30pm on Fridays
52 week per year contractSkills: Customer care skills,Administrative skills,Team working,written and oral communication,manage own workload,Able to work flexibly,Safeguarding,Knowledge of T Levels and WEX,Audit and compliance,Working within time frames....Read more...
Working in the EPA team, making sure all queries and uploads are done in a timely manner
Organising and conduct meetings with EPAO’s for catch-ups
Building strong professional relationships with the EPAOs
Taking minute meetings held with EPAO’s and assessors
Organising weekly catch-ups with the EPA team, running through the progress of students
Conducting bimonthly meetings with the Director of Apprenticeships to provide updates on students
Updating managers/assessors of any new changes from EPAO
Registration of all apprentices on the various EPAO systems that are split with the EPA team
Updating admin for BIL and withdrawn learners on EPAO systems and master spreadsheet
Admin changes to EPA dates EPAO systems and master spreadsheet
Submission and uploading of evidence from assessors for each apprentice, where required to support the EPA coordinator
Admin associated with resits and rebookings
Raising of PO numbers and dealing with invoices from EPAO’s, working with the finance team at the college
Completing Monthly updates of new apprentice starts to master spreadsheet
Admin associated with completion of EPA’s, results etc for I.S. audit requirements and to provide evidence to I.S. for closure of apprentice
Booking EPA rooms
Updating EPA costs on a central spreadsheet for enrolment and audit purposes
To undertake any other duties at the request of the Head of Faculty/Centre that are commensurate with the role
Training:
One day study per week.
Training Outcome:
Could lead to a permanent position for the right person
Employer Description:Newcastle and Stafford Colleges Group (NSCG) is Staffordshire’s leading General Further Education College, with pass rates and student achievement rates amongst the best in the country.Working Hours :Monday - Friday. Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative....Read more...
