Facilities Administrator
Location: Bournemouth
Salary: up to £14.30 per hour (DOE)
Hours: 7am 4pm, Monday Friday
Assignment: Temp to perm
Start date: ASAP
Were looking for a highly organised and proactive Facilities Administrator to take ownership of all facilities-related administration. Youll manage records, coordinate contractors, and ensure all paperwork, permits, and maintenance schedules are up to date. This role suits someone whos hands-on, takes initiative, and keeps things running smoothly behind the scenes.
Duties
- Serve as the primary point of contact for all facilities-related enquiries and service requests from employees and visitors
- Maintain accurate and up-to-date records, including service agreements, permits, and statutory compliance documentation
- Coordinate planned and reactive maintenance activities, liaising with internal teams and external contractors to ensure timely resolution of issues
- Manage the ordering, stock control, and distribution of site consumables and office supplies
- Oversee room booking systems, meeting space setup, and support office moves and workspace reconfigurations
- Assist in the administration of access control systems, visitor management, and site security documentation
- Monitor contractor attendance, verify permits to work, and ensure compliance with site health and safety procedures
- Support procurement processes by raising purchase orders, receipting invoices, and maintaining cost and budget tracking spreadsheets
- Carry out regular site inspections to identify faults, hazards, and opportunities for improvement
- Contribute to sustainability, waste management, and energy efficiency initiatives across the site
- Assist in the development and implementation of business continuity and emergency response procedures
Skills
- Proven experience in facilities, site services, or an administrative role
- Highly organised with the ability to manage multiple priorities and deliver tasks to deadline
- Strong attention to detail with accurate record-keeping and documentation skills
- Confident communicator with excellent customer service and interpersonal abilities
- Proficient in Microsoft Office applications and familiar with facilities management systems (e.g. CAFM, access control, visitor management)
- Good understanding of health and safety principles and statutory compliance requirements
- Proactive and solutions-focused, able to work both independently and collaboratively
- Professional, approachable, and dependable in day-to-day interactions
- Adaptable with a positive attitude toward continuous improvement and change
To apply, or for more information please contact Shannon on 07441919648 or send an updated cv to shannon@holtrecruitmentgroup.com....Read more...
Helpdesk Administrator – Leading Facilities Management CompanyLocation: HertfordshireSalary: £30,000 per annumEmployment: Full-time, PermanentAgency Advert Are you an organised, proactive, and customer-focused professional looking to take the next step in your career? Our client, a highly respected and fast-growing facilities management company based in Hertfordshire, is seeking a confident Helpdesk Administrator to join their friendly and supportive team. Key ResponsibilitiesAct as the first point of contact for incoming queries via phone and emailLog and manage maintenance requests, ensuring timely allocation to engineersMonitor job progress and update clients and internal teams accordinglyCoordinate planned and reactive works, ensuring all documentation is accurateMaintain databases, reports, and service recordsProvide exceptional customer service at all timesAbout YouPrevious experience in a helpdesk, facilities, or administration roleStrong communication skills with the ability to multitask effectivelyExcellent attention to detail and a proactive approach to problem solvingConfident using IT systems, including CRM or CAFM platformsAble to thrive in a fast-paced environment and work well under pressureWhat’s on OfferCompetitive salary of £30,000Supportive team environment and opportunities for developmentA chance to join a leading organisation within the FM sectorIf you’re enthusiastic, organised, and ready to make a positive impact, we’d love to hear from you. To apply, please submit your CV online, or contract Abbie at CBW Staffing Solutions for more information!....Read more...
Business Administrator, Paying up to £33k ( DOE), Standard days Monday to Friday , 28 days holiday, health care package, Modern clean office space, growing multinational company
Location of the Business Administrator Position: High Wycombe area ( accesible from Beaconsfield, Slough, Maidenehead - close to the M40 exit)
A Leading Manufacturing business in the High Wycombe area, are requiring a Business Administrator to join their team. The role has arisen due to company expansion as they continue to make significant strides in the sector they operate within.They work in a clean, modern office space, with a stable, supportive and loyal workforce. A large organisation, however, have a friendly, family supportive culture whereby people are treated as individuals not numbers. You would be a great fit for the role if you have Strong IT knowledge and experience in HR or administrative background.
Duties of the Business Administrator position:
• Maintenance of records – keeping up to date, complaint• Processing sales orders• Working closely with the finance director and facilities manager • Monitor staff inductions and attendance• Ensure equipment is accessible and up-to-date• Ensuring orders are up to date on the system• Attendance of meetings – taking notes• Create monthly reports for payroll• Processing of completed paperwork and ensuring management have the correct information• General administrative duties
Benefits of the Business Administrator :• Salary: up to £33K a year DOE• Days. No shifts or weekend work• 28 days holiday• Healthcare package.• Permanent opportunity after succesful probation
If the role is something of interest, please call Maisie at E3 Recruitment....Read more...
Manufacturing Administrator Location: Near Yeovil Perm role £ Competitive Depending on experience My client, a well-established and successful family-owned FMCG manufacturing business, is seeking to appoint a Manufacturing Administrator / Stock and Sales Administrator for their facility located on the outskirts of Yeovil, near Wincanton. Operating from contemporary premises, the appointed Administrator will play a pivotal role within the office team, providing technical and quality support, managing stock administration for production, and assisting the accounts department with sales administration. This position is particularly suited to candidates possessing prior experience in manufacturing administration who are keen to further develop their careers. Key Responsibilities: ·Complete, process, and file documentation related to Goods In, Goods Out, and stock control. ·Support comprehensive stock traceability throughout the manufacturing process. ·Maintain accurate records using an ERP/MRP system. ·Assist with client sales, technical, and quality enquiries. ·Manage internal stock and facilitate physical stock checks. ·Provide general sales and office administrative support. Skills & Experience Required: ·Proficient in computer usage, preferably with experience in modern MRP systems, specifically Bills of Material. ·Previous background in manufacturing, food, beverage, pharmaceutical, or packaging industries is preferred. ·Strong analytical, numerical, and communication abilities. ·Exceptional attention to detail. ·Effective communication skills for regular interaction with factory personnel and customers. ·Excellent organisational skills, both written and verbal, essential due to the high volume of products managed. ·Collaborative team player, adept at multitasking and willing to be hands-on. Benefits: ·Competitive base salary (dependent on experience) ·28 days holiday including bank holidays ·Pension scheme ·Modern kitchen facilities ·On-site parking ·Career development opportunities ·Open-plan office environment ·Christmas shutdown ·Working hours: Monday to Friday, 08:30-16:30 This role is commutable from Yeovil, Wincanton, Shepton mallet, Castle Cary, Martock, Somerton and may suit a candidate that has previously worked in stock control as a junior administrator, stock controller, QA Quality auditor, Technical administrator, ERP administrator, Technical assistant ....Read more...
Manufacturing Administrator Location: Near Yeovil Perm role £26 - 30,000 DOE My client, a well-established and successful family-owned FMCG manufacturing business, is seeking to appoint a Manufacturing Administrator / Stock and Sales Administrator for their facility located on the outskirts of Yeovil, near Wincanton. Operating from contemporary premises, the appointed Administrator will play a pivotal role within the office team, providing technical and quality support, managing stock administration for production, and assisting the accounts department with sales administration. This position is particularly suited to candidates possessing prior experience in manufacturing administration who are keen to further develop their careers. Key Responsibilities: ·Complete, process, and file documentation related to Goods In, Goods Out, and stock control. ·Support comprehensive stock traceability throughout the manufacturing process. ·Maintain accurate records using an ERP/MRP system. ·Assist with client sales, technical, and quality enquiries. ·Manage internal stock and facilitate physical stock checks. ·Provide general sales and office administrative support. Skills & Experience Required: ·Proficient in computer usage, preferably with experience in modern MRP systems, specifically Bills of Material. ·Previous background in manufacturing, food, beverage, pharmaceutical, or packaging industries is preferred. ·Strong analytical, numerical, and communication abilities. ·Exceptional attention to detail. ·Effective communication skills for regular interaction with factory personnel and customers. ·Excellent organisational skills, both written and verbal, essential due to the high volume of products managed. ·Collaborative team player, adept at multitasking and willing to be hands-on. Benefits: ·Competitive base salary (dependent on experience) ·28 days holiday including bank holidays ·Pension scheme ·Modern kitchen facilities ·On-site parking ·Career development opportunities ·Open-plan office environment ·Christmas shutdown ·Working hours: Monday to Friday, 08:30-16:30 This role is commutable from Yeovil, Wincanton, Shepton mallet, Castle Cary, Martock, Somerton and may suit a candidate that has previously worked in stock control as a junior administrator, stock controller, QA Quality auditor, Technical administrator, ERP administrator, Technical assistant ....Read more...
You will support the internal office functions that keep the business running smoothly. This role is not customer-facing and focuses on organisation, administration and working closely with colleagues across the scheduling, compliance and operations teams.
Typical duties will include:
Updating internal systems and maintaining accurate records
Assisting with job sheets, reports and compliance documentation
Working on specialised programmes to provide legal documents for clients
Monitoring shared inboxes and directing information to the correct colleagues
Helping with data entry
Working on small projects that support business improvements
Supporting senior administrators with day-to-day office tasks
This is a structured and task-focused role that suits someone who enjoys organisation, accuracy and working within a fast-moving team.Training:You will complete the Level 3 Business Administrator apprenticeship through Hull College. Training will include workplace learning, online sessions and support from an assessor. You will develop skills in organisation, decision making, communication, project skills and business processes while gaining practical experience from the FTP Electrical team.Training Outcome:On successful completion of the apprenticeship, you may have the opportunity to move into a permanent administrative position. With experience, you could progress into roles such as Compliance Administrator, Scheduling Coordinator or Office Administrator within the electrical and facilities sector.Employer Description:We focus on delivering the highest quality customer service and impartial advice, offering high-quality PAT testing for both commercial and domestic clients.
Our qualified engineers ensure compliance with electrical safety regulations, so you can focus on what matters most.Working Hours :Monday to Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative....Read more...
Trainee Opportunity – German Speaking Administrator
Start Your Career with a Growing International Business
Location: Office-Based Stourbridge – Ideal for those based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove Salary: Up to £27,000 (depending on experience) Benefits: Generous Holidays | Pension | Free Parking | Full Training Provided |Flexibility Hours: Full-Time 8 am – 4pm | Monday to Friday
Join a dynamic team in a fresh modern workspace
If you’re fluent in spoken and written German and looking to start or develop your career in a supportive, structured environment – this is a fantastic opportunity. Join a successful and expanding international company where you’ll receive full training, ongoing support, and the chance to develop valuable commercial and administrative skills.
You'll be working in a newly refurbished modern office with excellent facilities, alongside a team that will support your learning and help you grow into your role.
What You’ll Be Doing:
As a Trainee German-Speaking Administrator, you’ll play a key part in the day-to-day running of the business. Your training will cover a wide range of tasks such as:
Learning how to process sales orders and invoices
Communicating with suppliers – including regular contact with companies in Germany
Supporting pricing and cost calculations (full training on this will be provided)
Helping manage stock levels and place purchase orders
Keeping customer and product records up to date using company systems
Providing professional customer service by phone and email
What We’re Looking For:
Fluency in German – spoken and written (business-level or native)
Strong academic background – ideally a degree, or a minimum of A-level qualifications
Good numeracy and basic Excel skills (you’ll get full support to build on Excel)
A positive attitude, willingness to learn, and strong attention to detail
Clear communication skills and confidence working in a team environment
Why Choose This Role?
A supportive and friendly team to guide you as you learn
A modern, refurbished office with great facilities
Clear development path and career progression as you gain experience
A stable and growing international company offering long-term opportunities
Full training and mentoring to help you build your confidence and capability
Apply Today – Start Your Career With Us
If you’re ready to start your professional journey in a role that offers support, structure, and room to grow – we’d love to hear from you. Contact Kayleigh Bradley on 07908893621 or email Kayleigh is a Senior Recruiter exclusively representing NiMAC Ltd.
REF 4048KBT
....Read more...
Trainee Opportunity – German Speaking Administrator
Start Your Career with a Growing International Business
Location: Office-Based Stourbridge – Ideal for those based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove Salary: Up to £27,000 (depending on experience) Benefits: Generous Holidays | Pension | Free Parking | Full Training Provided |Flexibility Hours: Full-Time 8 am – 4pm | Monday to Friday
Join a dynamic team in a fresh modern workspace
If you’re fluent in spoken and written German and looking to start or develop your career in a supportive, structured environment – this is a fantastic opportunity. Join a successful and expanding international company where you’ll receive full training, ongoing support, and the chance to develop valuable commercial and administrative skills.
You'll be working in a newly refurbished modern office with excellent facilities, alongside a team that will support your learning and help you grow into your role.
What You’ll Be Doing:
As a Trainee German-Speaking Administrator, you’ll play a key part in the day-to-day running of the business. Your training will cover a wide range of tasks such as:
Learning how to process sales orders and invoices
Communicating with suppliers – including regular contact with companies in Germany
Supporting pricing and cost calculations (full training on this will be provided)
Helping manage stock levels and place purchase orders
Keeping customer and product records up to date using company systems
Providing professional customer service by phone and email
What We’re Looking For:
Fluency in German – spoken and written (business-level or native)
Strong academic background – ideally a degree, or a minimum of A-level qualifications
Good numeracy and basic Excel skills (you’ll get full support to build on Excel)
A positive attitude, willingness to learn, and strong attention to detail
Clear communication skills and confidence working in a team environment
Why Choose This Role?
A supportive and friendly team to guide you as you learn
A modern, refurbished office with great facilities
Clear development path and career progression as you gain experience
A stable and growing international company offering long-term opportunities
Full training and mentoring to help you build your confidence and capability
Apply Today – Start Your Career With Us
If you’re ready to start your professional journey in a role that offers support, structure, and room to grow – we’d love to hear from you. Contact Kayleigh Bradley on 07908893621 or email Kayleigh is a Senior Recruiter exclusively representing NiMAC Ltd.
REF 4048KBT
....Read more...
Financial Administrator - North Lanarkshire - Salary up to £27,000 CBW have a new opportunity to work with a leading facilities provider as a financial administrator based in North Lanarkshire. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are processed and dealt with in a timely manner in accordance with the contractual requirements. Key Responsibilities:Prepare PPM, reactive and quoted works for invoicing, ensuring all work-in-progress is processed efficiently and within required timeframes.Review and validate engineers’ timesheets and job documentation, working closely with Contract Managers to confirm accuracy.Manage Purchase Card receipts, coding all transactions correctly into the online banking system.Calculate and check overtime hours each month to support accurate and timely payroll submission.Collaborate with Contract Managers and Supervisors to investigate and resolve any invoicing discrepancies, escalating complex issues to senior management when required.Produce customer invoices and distribute them through approved communication methods, including email and customer CAFM platforms, in line with monthly billing schedules.Maintain up-to-date and precise records across internal accounting systems and customer CAFM systems, ensuring all documentation and evidence are correctly uploaded.Person Specification:trong background in administrative work, with proven experience in similar roles.Familiarity with CAFM platforms is beneficial, though not required (such as SAP, Coupa, or Planon).Solid working knowledge of Microsoft Office tools, particularly Excel.General awareness of health and safety principles.Useful to have an understanding of the purchase-to-pay cycle, though this is not essential.Salary & Benefits:Salary up to £27,00024 days annual leave (+ public holidays)Life Cover equivalent to 1.5 times annual salaryEmployee discount shopping schemes on major brands and retailersGym membership discountsHoliday purchase scheme2 corporate social responsibility days per yearBroad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes. ....Read more...
Taking appropriate action to resolve guest complaints
Dealing with cash, cheque and card transactions and ensuring that any discrepancies are reported
Taking calls, email enquiries and bookings (good spelling and grammar is essential).
Assisting guests with luggage and showing them to their room
Ensuring that all charges are correctly posted to guest bills
Effectively communicating with the team and other departments
Maintaining a high level of product and service knowledge
Understanding all systems and programmes
Being aware of hotel availability and take every opportunity to maximise room sales
Training:
Business Administrator Level 3
One day per month to take place at Northampton College
Training Outcome:
Subject to course and areas of interest
To be discussed with employer
Employer Description:Set amongst beautiful gardens in the heart of Northamptonshire countryside, Rushton Hall is a historic country residence dating back to the 15th century. It offers 4 star fine dinning and elegant guest accommodation. And to complement our guest experiences, we have our own Spa facilities onsite offering a wide range of Beauty Treatments.Working Hours :8-hour shifts, any 5 from 7 days. Exact working days and hours TBCSkills: Communication skills,Organisation skills,Customer care skills,Administrative skills,Patience....Read more...
General duties including (full training will be provided):
Answering the telephone in a professional and helpful manner
Meeting and greeting customers
General administrative duties including typing correspondence by e-mail and letter
Entering data onto internal systems with a high level of accuracy and speed
Any other duties requested by the line manager
Training:Training will be at Doncaster College, where you will access a wide range of facilities on offer.
Day release.
You will undertake the Level 3 Business Administration apprenticeship standard.
https://www.instituteforapprenticeships.org/apprenticeshipstandards/business-administrator-v 1-0
You will undertake Functional Skills for English and/or Maths if needed.
You will undertake both on and off the job training by a team of industryqualified professionals to give you the best skills, knowledge, and experience.Training Outcome:Successful completion of the apprenticeship could lead to a higher level apprenticeship or full-time employment for the right candidate. Several opportunities for career progression on completion.Employer Description:Dawson & Burgess merged with Kenyon Son & Craddock in 2022 and have 5 offices in Doncaster, Armthorpe, Thorne, Goole and Wakefield.
We have 3 Partners and approximately 40 employees.
The areas of Law that are covered within the firm are Conveyancing, Private Client, Litigation and Family.Working Hours :Monday - Friday, Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Managing incoming emails, responding where appropriate, and directing messages to relevant team members.
Organising, updating, and maintaining digital and physical documents to ensure accurate record-keeping.
Updating and supporting the maintenance of our till and procurement systems, including inputting data and checking for errors.
Assisting with general office administration tasks such as filing, scheduling, and updating internal logs.
Training:Work based training will take place onsite at the Stourport Manor Hotel and once a month at Worcester Campus.Training Outcome:Upon successful completion of the apprenticeship, the apprentice may have the opportunity to progress into a permanent full-time administrative position within the business.
Potential roles include Hotel Office Administrator, Reservations & Administration Assistant, Operations Support Assistant, or Procurement & Systems Coordinator.
As the business continues to grow, there may also be opportunities to develop into roles supporting HR administration, finance support, or operations management.
We aim to retain motivated staff and help them build long-term careers within the hospitality sector.Employer Description:Stourport Manor Hotel is a welcoming and historic hotel set in the Worcestershire countryside, offering quality accommodation, dining, and leisure facilities. We provide a warm and friendly environment for guests, with a strong focus on excellent customer service and creating memorable experiences. We host a wide range of events including weddings, conferences, à la carte dining, buffets, BBQs, and private functions, providing a versatile and dynamic setting for both guests and staff.Working Hours :Weekdays, 9am-5pm.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working....Read more...
German Speaking Senior Administrator
Thrive in a Growing International Team
Salary: Up to £35,000 DOE Benefits: Generous Holidays | Pension Scheme | Free Onsite Parking | Flexibility | Ongoing Training & Development Location: Office-Based in Stourbridge – Ideal if you're based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove 🕒 Hours: Full-Time 8am -4pm | Monday to Friday
Join a Dynamic Team in a Fresh, Modern Workspace
Be part of a modern, fast-paced office where collaboration drives results and every team member plays a key role in success. You’ll join a supportive and proactive team within a growing international business, with clear opportunities to develop your skills and progress your career as the company continues to expand.
The Role:
We’re looking for a fluent German speaker to play a vital role in supporting B2B sales operations. As a Senior Administrator, you’ll handle a mix of administration, customer service, and supplier liaison – particularly with key partners in Germany. You’ll have the chance to make a real impact, working within an established business where your accuracy, communication skills, and commercial awareness will be truly valued.
What You’ll Be Doing:
Processing sales orders, managing invoices, and coordinating deliveries
Communicating daily with German-speaking suppliers
Managing pricing – including calculations, currency conversions, and negotiations
Overseeing stock control and placing purchase orders
Keeping CRM and product data accurate and up to date
Delivering first-class customer service by phone and email
What You’ll Bring:
Fluent German (spoken and written – business level or native)
Experience in a product-based B2B sales environment (not essential)
Excel skills – confident using formulas and handling data
A head for numbers – pricing, currency, and margin calculations
Superb organisational and communication skills
Well educated to Degree level or equivalent
Why Join Us?
Be part of a close-knit team in a welcoming and upbeat office
Enjoy a modern working environment with excellent facilities
Access career progression opportunities in a growing international business
Benefit from structured training and support from experienced colleagues
🚀 Ready to take the next step in your career? Apply today and grow with us!
To apply send your CV to Kayleigh Bradley the Senior Recruiter with Glen Callum Associates who is working exclusively on this role for NiMAC Ltd. or call for more information on 07908893621.
....Read more...
German Speaking Senior Administrator
Thrive in a Growing International Team
Salary: Up to £35,000 DOE Benefits: Generous Holidays | Pension Scheme | Free Onsite Parking | Flexibility | Ongoing Training & Development Location: Office-Based in Stourbridge – Ideal if you're based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove 🕒 Hours: Full-Time 8am -4pm | Monday to Friday
Join a Dynamic Team in a Fresh, Modern Workspace
Be part of a modern, fast-paced office where collaboration drives results and every team member plays a key role in success. You’ll join a supportive and proactive team within a growing international business, with clear opportunities to develop your skills and progress your career as the company continues to expand.
The Role:
We’re looking for a fluent German speaker to play a vital role in supporting B2B sales operations. As a Senior Administrator, you’ll handle a mix of administration, customer service, and supplier liaison – particularly with key partners in Germany. You’ll have the chance to make a real impact, working within an established business where your accuracy, communication skills, and commercial awareness will be truly valued.
What You’ll Be Doing:
Processing sales orders, managing invoices, and coordinating deliveries
Communicating daily with German-speaking suppliers
Managing pricing – including calculations, currency conversions, and negotiations
Overseeing stock control and placing purchase orders
Keeping CRM and product data accurate and up to date
Delivering first-class customer service by phone and email
What You’ll Bring:
Fluent German (spoken and written – business level or native)
Experience in a product-based B2B sales environment (not essential)
Excel skills – confident using formulas and handling data
A head for numbers – pricing, currency, and margin calculations
Superb organisational and communication skills
Well educated to Degree level or equivalent
Why Join Us?
Be part of a close-knit team in a welcoming and upbeat office
Enjoy a modern working environment with excellent facilities
Access career progression opportunities in a growing international business
Benefit from structured training and support from experienced colleagues
🚀 Ready to take the next step in your career? Apply today and grow with us!
To apply send your CV to Kayleigh Bradley the Senior Recruiter with Glen Callum Associates who is working exclusively on this role for NiMAC Ltd. or call for more information on 07908893621.
....Read more...
You will be working within an office environment to:
To support the team, in order to achieve the operational requirements
Answering and redirecting telephone calls and messages via the main switchboard
Answering and redirecting emails to relevant departments from the main email address
Preparation of administrative documents and files arising from the work in H&S, volunteering and facilities
Assisting with supply ordering (stationery/refreshments) and creating purchase orders
Helping with the staff and volunteer uniform ordering process
Dealing with the postal systems and franking mail
Greeting visitors and signing them in
Any other duties as directed by the team leader
Training:
Business administrator Level 3
Workplace based
Training Outcome:Possibility of full-time employment.Employer Description: Northumberland Wildlife Trust has been saving wildlife and wild places and helping people to get closer to nature since 1971.
Connecting people with nature... We provide a range of educational events and activities for adults, families and schools at our visitor centres and nature reserves, to get people to value the natural world and stand up for wildlife.
Caring for landscapes... We look after over 60 nature reserves in Newcastle, North Tyneside and Northumberland; places where wildlife can survive and thrive.
Protecting wildlife... We manage habitat on our reserves, advise other landowners, run projects to help endangered animals and plants and campaign against development on green spaces.
Working with volunteers... Over 600 volunteers support nature conservation, from tree planting to conducting surveys, planning fundraising activities and assisting with events and education sessions.Working Hours :Monday to Friday 9.00am - 4.30pm half hour lunch per daySkills: Administrative skills,Analytical skills,Attention to detail,Creative,Customer care skills,Initiative,IT skills,Logical,Numeracy skills,Organisation skills,Patience,Presentation skills,Problem solving skills,Team working....Read more...
Supporting all departments including the sales team with admin tasks and customer enquiries
Updating internal systems, logs and spreadsheets with accurate information
Preparing documents, quotes and reports for the team
Managing incoming calls, emails and messages professionally
Assisting with scheduling deliveries and coordinating with drivers
Organising files, records and general office documentation
Helping maintain a smooth workflow across departments
Providing excellent customer service to clients and partners
Contributing to day-to-day office operations and process improvements
Training:
Training will be at Doncaster College, where you will have access to a wide range of facilities on offer
Day release
You will undertake the Level 3 Business Administration apprenticeship standard https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or maths if needed
You will undertake both on and off-the-job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience
Training Outcome:
Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate
Employer Description:Ayla Logistics is a growing, dynamic haulage and transport company who's currently integrating and expanding into the warehouse and fulfilment sector who's based in Doncaster. We specialise in road freight solutions, offering reliable, efficient transport services with a modern fleet and a customer-first mindset, providing timely deliveries and a reputation for professionalism and consistency.
As part of the Ayla team, you’ll join a supportive and ambitious environment where staff development and career progression are valued. Our culture is built on teamwork, clear communication and growth, so there’s real opportunity for you to build skills and advance your career as the company expands.Working Hours :9am to 5pm, Monday to FridaySkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
Our client is an industry leading construction business with a multimillion-pound turnover and impressive growth plans, supported with large scale investment, and an existing established network of manufacturing facilities across the UK.
Following further growth at their Prudhoe site, our client is now seeking to appoint a HSE coordinator, to help develop integrated management systems related to Health, Safety, Environmental and Quality processes and compliance, embedding and developing ways of working specific to manufacturing operations. Reporting to the HSE Director, this presents an outstanding opportunity for an experience HSE coordinator or administrator to transfer knowledge and experience from other, or similar industries.
What’s in it for you as a HSE Coordinator?
Basic salary of £35,000 per annum
Company wide bonus
Training and career development
Further training and personal development specific to the positions
Days based position – Monday to Friday
Location - Prudhoe
Company Pension
Key Responsibilities Include as HSE Coordinator;
Collaborating with all Business stakeholders to ensure our Safety Health & Environment Strategy is delivered to comply with all relevant legislation at all times
Providing accurate, timely and technical advice to colleagues in resolving issues in H & S and reducing environmental impact
Complete Monthly SHEQ checklist is completed agreeing actions with timescales with relevant personnel and then track actions to completion
Supporting Factory Management Teams on the annual formulation of site specific SHE action plans and supporting and auditing progress to ensure they are delivered, developing SSOWs
The undertaking of COSHH assessments
Completing occupational health monitoring (including near misses and alive and wells)
Maintain Site SHE noticeboards
Assist site management team during internal and external auditing
Essential Qualifications & Experience as HSE Coordinator
IOSH certificate, or NEBOSH General Certificate
Excellent communication skills
Highly organised with exceptional attention to detail
Numerate and literate
Experience of undertaking SHEQ responsibilities within a manufacturing or materials processing environment
An effective collaborator able to influence a wide cross section of people through passion and encouragement to stop and consider safer ways of working
Flexible - Work individual or as part of a team
This positon would suit SHEQ Coordinator, HSE Coordinator or HSEQ Advisor ....Read more...
We have an exciting opportunity for a Business Administrator Apprentice to be part of the production team at Gemini Rail Services. The role will be employed on a full-time basis. The position will include attendance at a technical college to complete modules to support the apprenticeship program.
Key Activities / Elements:
Maintains personnel data in the central HR Database daily and ensure all data is accurate.
Monitors accuracy of local HR master data.
Maintains a salary and bonus review file and cooperate with finance to support the bonus calculation process.
Coordinates appraisal and target-setting processes and ensures its documentation and reporting.
Supports creation and maintains org charts, SRF´s, JD, etc... in SAP, Excel or Word.
Analyse training requests, supports the coordination process with the nominees, and keeps training records.
Supports HR and Line Managers in recruitment processes, i.e. applications management, candidate communication, etc.
Prepare and provides regular HR reporting, to inform involved management.
Keeps HR workbook up to date, to have HR processes and workflows accurately documented. Produces general employee correspondence for the HR Manager to review and sign off.
Updating and maintaining medical information to ensure accurate data is held.
Support with scheduling medical assessments.
Training:Your learning will take place at the South Central Institute of Technology, which offers benefits such as:
Quality teaching and support.
Project-based learning, co-delivered by employers.
State-of-the-art facilities with plenty of tech equipment available.
Training Outcome:After gaining valuable experience in their role, the potential to develop is high. This will be covered by your line manager.Employer Description:We combine the experience and expertise of industry-leading companies into one innovative and dynamic team. We are focused on driving technological improvements and delivering high quality solutions that meet the demands of our challenging rail industry. Operating from Wolverton Works, Gemini Rail Services offers unique capabilities, including a range of own-site or depot-based solutions that mean we are able to meet the ever developing needs of our customers.Working Hours :Monday to Friday between 8am and 4pm. Varies day to day.Skills: Secondary Education,Vocational Training,English Proficiency,Customer Awareness,Professional Conduct,Highly Organised,Complex Environments,SAP & Office,Excel Expertise....Read more...
Welcoming and looking after the hospitality of visitors
First point of call for telephone calls and visitors
Attend and participate in relevant meetings as required
Minute taking, including in HR cases
Providing general administration support e.g. photocopying, filing, emailing and completing forms
Receiving and distributing mail
Booking hotels, flights, rail tickets, hire vehicles, conference rooms, etc, where required.
Maintain office stationery and water levels, and order as required
Making tea and coffee in turn
Receiving and distribution of post/parcels, including taking mail to the post office/box
Ensuring the Manned Guarding and Technology documents are correctly filed
Answering the telephone and dealing with general enquiries using a professional manner at all times
Inputting data accurately and in a timely manner
Using a range of computer packages, e.g. Microsoft Office, Sage and our bespoke control room software
Maintaining record systems, both manual and computerised (tech files)
Updating and distributing the tech locations list, sales forecast and pipeline
Any other sundry relevant duties as deemed necessary
Training:
Training will be at Doncaster College, where you will have access to a wide range of facilities on offer
Day release
You will undertake the Level 3 Business Administration apprenticeship standard https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or maths if needed
You will undertake both on and off-the-job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience
Training Outcome:
There are career opportunities to develop you further within our company
Black Diamond can be a long-term place for you. We have qualified apprentices still working with us now
Employer Description:Black Diamond Security is a leading provider of security solutions, specializing in safeguarding businesses and individuals with advanced security systems and services. We are committed to offering high-quality, reliable security services to our clients while maintaining a focus on innovation and customer satisfaction. We are currently seeking a motivated and ambitious Business and Finance Apprentice to join our team and gain valuable hands-on experience in the financial and business operations of the security industry.Working Hours :Monday-Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
Welcoming and looking after the hospitality of visitors
First point of call for telephone calls and visitors
Attend and participate in relevant meetings as required
Minute taking, including in HR cases
Providing general administration support e.g. photocopying, filing, emailing and completing forms
Receiving and distributing mail
Booking hotels, flights, rail tickets, hire vehicles, conference rooms, etc, where required.
Maintain office stationery and water levels, and order as required
Making tea and coffee in turn
Receiving and distribution of post/parcels, including taking mail to the post office/box
Ensuring the Manned Guarding and Technology documents are correctly filed
Answering the telephone and dealing with general enquiries using a professional manner at all times
Inputting data accurately and in a timely manner
Using a range of computer packages, e.g. Microsoft Office, Sage and our bespoke control room software
Maintaining record systems, both manual and computerised (tech files)
Updating and distributing the tech locations list, sales forecast and pipeline
Any other sundry relevant duties as deemed necessary
Training:
Training will be at Doncaster College, where you will have access to a wide range of facilities on offer
Day release
You will undertake the Level 3 Business Administration apprenticeship standard https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or maths if needed
You will undertake both on and off-the-job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience
Training Outcome:
There are career opportunities to develop you further within our company
Black Diamond can be a long-term place for you. We have qualified apprentices still working with us now
Employer Description:Black Diamond Security is a leading provider of security solutions, specializing in safeguarding businesses and individuals with advanced security systems and services. We are committed to offering high-quality, reliable security services to our clients while maintaining a focus on innovation and customer satisfaction. We are currently seeking a motivated and ambitious Business and Finance Apprentice to join our team and gain valuable hands-on experience in the financial and business operations of the security industry.Working Hours :Monday-Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
Ensure the health and safety of everyone entering the college
Greet and welcome students and visitors and provide refreshments if required
Answer incoming calls, directing them through the company and taking messages
Provide information and answer queries from current students as well as walk-in students
Produce letters for students
Prepare notices, posters & updates for the noticeboards
Prepare documents for the registration of new students
Help students with Police registration procedures
Enrol each student in college, making sure all appropriate documents and information are collected in a timely manner
Input & update student data on to the CRM system
Update student attendance records on a daily basis
Assist with general administration duties
Prepare student certificates
Post current events and photographs on social media
Report any maintenance to relevant departments
Issue student cards
Comply with UKVI and British Council requirements
Maintain student files
Assist students with general enquiries, including accommodation
Deal with students’ complaints as per the company’s policy and escalate when necessary
Participate in all mandatory training for Health and Safety and Safeguarding, as advised by the College policy and through the instruction of the appropriate line manager
Comply with the induction process required either as a new member of staff or directly conducting induction training if required
Support other colleagues in their induction and encourage engagement
Monitor attendance daily, paying special attention to specific groups such as under aged students and other groups according to their sponsor’s demands
Issue attendance/lateness warning letters according to the Attendance Policy
Process official documents to authorise students’ absences according to the authorised absences policy
Book students’ holidays in accordance with the college’s holiday policy
Assist the Student Support Manager and the Finance Department chasing outstanding balances
Carry out any other ad-hoc duties which may occur from time to time and are considered to be within the post holder’s capability
Training:Level 3 Business Administrator apprenticeship standard, including:
Knowledge, Skills & Behaviours
End-Point Assessment
Training Outcome:Possibility of a full-time position upon successful completion of the apprenticeship.Employer Description:New College Group (NCG) provides English Language courses, exam preparation courses and a range of specialised courses for groups and individuals. With schools across the UK, we provide English Language education to international students. Through more than ten years of experience, we have developed a strong reputation for our high-quality teaching, friendly staff and modern facilities.Working Hours :Monday - Friday (08:30 - 16:00, with 30-mins lunch break)Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills....Read more...
Assist with the smooth, professional and effective running of the school offices on a daily basis
Be the first point of contact for all visitors to the school and any staff that require support from the office
Provide excellent customer service to internal and external customers, which conveys a positive and professional image of the Academy
Support with administrative requests, such as letters, management of the dinner system and school trips
Use of the resource booking system to liaise with the facilities team and the Premises Manager for help desk requirements, as well as minibus bookings
Dealing with queries from parents, students and visitors
Effective use of the school Tannoy system when necessary
Willingness to train as a First Aider in the future
Work in partnership with, and across, other Academies across The Impact Education Multi Academy Trust (the “Trust”) as required
Be flexible with regards to working outside of school hours as required to meet the needs of the role, such as Parents' Evenings and Transition Evenings
To carry out other tasks that are essential to the post’s core purpose
Training:
Study towards a relevant qualification, Level 3 Business Administrator Diploma.
On-the-job training and mentoring from experienced professionals.
Regular review meetings to track progress and development.
Training Outcome:Potential full-time employment for the right candidate upon successful completion of the apprenticeship.Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday - Thursday 8am - 4.15pm (30 minutes break) Friday 8am - 2pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative....Read more...
Main Duties:
IT:
The use of multiple IT packages and systems to: write letters and/or emails, create proposals, perform financial processes, record and analyse data
Able to choose the most appropriate IT solution to suit the business problem
Able to update and review databases, record information and produce data analysis where required
Record and Document Production:
Produces accurate records and documents including emails, letters, files, payments, reports and proposals
Makes recommendations for improvements and presents solutions to management
Draft correspondence, write reports and able to review others' work
Maintain records and files
Handle confidential information in compliance with the organisation's procedures
Coaches others in the processes required to complete these tasks
Decision Making:
Exercises proactivity and good judgement
Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way
Seeks advice of more experienced team members when appropriate
Interpersonal Skills:
Builds and maintains positive relationships within their own team and across the organisation
Demonstrates ability to influence and challenge appropriately
Be a role model to peers and team members, developing coaching skills as knowledge and skills are gained
Communication:
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms
Use the most appropriate channels to communicate effectively
Agility and confidence in communications, carrying authority appropriately
Applies social media solutions
Answers questions from inside and outside of the organisation, representing the organisation
Quality:
Complete tasks to a high standard
Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work
Review processes autonomously and make suggestions for improvements
Share administrative best-practice across the organisation e.g. coaches others to perform tasks correctly
Application of problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues
Planning and organisation:
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines
Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace
Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation)
Manages resources e.g. equipment or facilities
Organises meetings and events, takes minutes during meetings and creates action logs as appropriate
Takes responsibility for logistics e.g. travel and accommodation
Project Management:
Use relevant project management principles and tools to scope, plan, monitor and report. Plan required resources to successfully deliver projects
Undertake and lead projects as and when required
Training:
Delivery to be completed on site and off the job training either at Barnsley College or your place of work
Student to complete a Business Administrator Level 3 Apprenticeship
Training Outcome:
Future prospects include progression to a Sales or Account Management role, with opportunities to take on greater responsibility in client relations, business development, and project coordination within the company
As the company grows there are new roles starting, of which they could step into. The business also has many different sectors to it, so there is the potential to expand into more business development roles
Employer Description:SP Woolhouse & Sons Ltd is a family-run commercial farming business based just outside of Doncaster. We are a leading supplier of hay and haylage across the UK and internationally, delivering high-quality forage products. Serving the equestrian, zoo, and small pet markets, we manage the entire process from seed planting to delivery, ensuring consistent premium quality. The two major brands are M&T Haylage and HayDay. Since 2014, we have grown from four employees to 15 full-time staff, with further expansion into new markets underway. As demand increases we continue to invest in the business to improve our product and workplace, while providing reliable service to our customers.Working Hours :Monday - Friday, 7.30am - 4.30pm, (Available to be flexible on these start and finish times). Potential for hybrid work after 6 month review.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
