Facilities Helpdesk Administrator - Deansgate, Manchester - Global Facilities Management OrganisationCBW Staffing Solutions are working with a leading company within the facilities management industry, we are seeking a dedicated Helpdesk Administrator to provide comprehensive services to a wide range of commercial and industrial clients. As a Helpdesk Administrator, you will be the first point of contact for our clients, handling all helpdesk inquiries relating to maintenance, ensuring a smooth and efficient service.This is a permanent position, based on site at the client's prestigious office in the Deansgate area of Manchester.Package:Competitive salary between £25,000 - £27,000 per annum (depending on experience) Core hours are Monday - Friday (40 hours per week) 25 days annual leave plus bank holidays Training, development & progression opportunitiesResponsibilities:Managing and responding to incoming service requests via phone, email, and our helpdesk systemLogging and categorising service requests, assigning tasks to the appropriate teams, and tracking progressCoordinating with internal teams and external contractors to ensure prompt resolution of issuesMonitoring and reporting on helpdesk performance, ensuring SLAs are metMaintaining and updating helpdesk databases and documentationProviding exceptional customer service and keeping clients informed of progress on their requestsAssisting with general administrative duties as needed within the facilities management teamQualifications:Previous experience in a similar helpdesk or customer service role, preferably within facilities management or a related industry is highly desirableExcellent communication skills with a strong customer service focusStrong IT skills and experience with helpdesk software or CAFM systemsAbility to prioritise tasks, manage multiple requests, and work well under pressureA proactive and problem-solving approach, with attention to detailTeam player with excellent organisational and time-management skillsIf you are a dedicated Helpdesk Administrator, looking for a rewarding career opportunity, please apply with your full CV or contact Aaron Rutter at CBW Staffing Solutions.....Read more...
Junior Manufacturing Administrator / Stock Administrator - Yeovil - £Neg DOE My client, a successful family owned FMCG Manufacturing business is looking to recruit a Junior Manufacturing administrator / Stock administrator for their site based on the outskirts of Yeovil near Wincanton. Based in modern facilities the successful Technical administrator / Stock controller will become an integral part of the company' office team, tasked with assisting with technical / quality support and assisting production with stock administration. This is an ideal role for a person that has some previous experience in a manufacturing administration environment however is looking to grow and develop their career Junior Manufacturing administrator duties will include: ·Completing, processing and filing of documentation relating to Goods in, Goods out and stock control ·Assisting with maintaining full traceability of stock throughout the manufacturing process ·Maintaining accurate records using a bespoke EXCEL computer system. ·Assisting with Clients Technical and Quality queries ·Controlling internal stocks / Assisting with physical stock checks / General admin Skills & Experience Required: ·Computer literate, particularly strong in EXCEL ·Background in manufacturing / food / drink / pharmaceutical / packaging industry ·Strong analytical, numerical and communication skills ·Excellent eye for detail ·Good communication skills as you will be liaising daily with the factory floor and with clients ·Excellent organisations skills, both written and verbal, required due to high level of products ·Enjoy working as part of a small office team, able to multi task and be hands on Benefits of the role: Competitive basic salary DOE, 28 days holiday including BH's, pension, modern kitchen facilities, parking, career advancement opportunities, open plan office., Xmas shut down. The hours are Monday to Friday 8.30-4.30 This role is commutable from Yeovil, Wincanton, Shepton mallet, Castle Cary, Martock, Somerton and may suit a candidate that has previously worked in stock control as an administrator, stock controller, QA Quality auditor, Technical administrator, ERP administrator, Manufacturing administrator, Technical assistant....Read more...
Administrator- Temporary Sparkford - £12.50-13.50ph DOE My client, a successful family owned Manufacturing business, is looking to recruit an Office Administrator / Manufacturing Administrator for their site located on the outskirts of Yeovil in Sparkford near Wincanton. This role is initially for 2/3 weeks but could possibly be longer. My client is looking for a good all round administrator who is happy carrying out a variety of tasks ranging from basic filing and scanning, to talking to customers on the phone and updating the computer system. You will be based in modern facilities and working as part of a small friendly office team Skills & Experience Required: ·Computer literate, including EXCEL ·Good analytical, numerical and communication skills ·Excellent eye for detail ·Enjoy working as part of a small office team, able to multi task and be hands on Benefits of the role: Salary is £12.50-£13.50p/h . The hours are Monday to Friday 8.30-4.30. Free parking and a kitchen area. This role is commutable from Yeovil, Wincanton, Shepton Mallet, Castle Cary, Martock, Somerton ....Read more...
Facilities Helpdesk Coordinator - Facilities Company - Glasgow - £24,000 - £27,000 DOE CBW is currently recruiting for a Helpdesk Administrator looking to take on the next challenge in Facilities Management. One of our key clients is looking for a hardworking, ambitious individual to work in a team. Monday to Friday 08.00am to 17:00pm Office based Key Responsibilities: Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.Open and close jobs To review jobs received during the working day and allocate accordingly to Engineers.Support the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportChasing and liaison daily Raising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledRequirements:Help Desk ExperienceExperience in FM General Administration CAFM knowledge Salary & Benefits £24000 - £27000 DOE 25 days holiday plus bank holidays Good company pension Private Health Care ....Read more...
Contract Administrator - FM Provider - London - Up to £30,000 per annum Are you an experienced FM administrator looking for a new challenge? Are you looking to broaden your experience within the FM sector? If so this may be the role for you! CBW has an exciting new opportunity for a Contract Administrator to join a leading FM company on a permanent basis. This role is based near London Bridge, with the client looking for someone with a relevant admin/facilities background. You will be joining a vibrant team in a fast paced environment that rewards your hard work. Below are all the details on this excellent new opportunity! Hours of Work / Details:08:00am to 17:00pm Monday to Friday (Office based)Up to £30,000 per annum Permanent position Key responsibilities:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.To review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportAssign tasks via CAFM system (Concept)Raising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledRequirements:Helpdesk ExperienceExperience in FMGeneral AdministrationCAFM knowledgeAble to commit to a Perm roleHave the right to work in the UK IT Proficient Please send your CV to Abbie at CBW Staffing Solutions for more information!....Read more...
Contract Administrator - FM Provider - London based - Up to £35k per annum Are you an experienced FM administrator looking for a new challenge? Are you looking to broaden your experience within the FM sector? If so this may be the role for you! CBW has an exciting new opportunity for a Helpdesk Administrator to join a leading FM company on a permanent basis. This role is based in London, with the client looking for someone with a relevant admin/facilities background. You will be joining a vibrant team in a fast paced environment that rewards your hard work. Below are all the details on this excellent new opportunity! Hours of Work / Details:08:00am to 17:00pm Monday to Friday (Office based)£35k per annum Permanent positionKey responsibilities:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.To review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportAssign tasks via CAFM system (Concept)Raising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledRequirements:Helpdesk ExperienceExperience in FMGeneral AdministrationCAFM knowledgeAble to commit to a Perm roleHave the right to work in the UK IT Proficient Please send your CV to Abbie at CBW Staffing Solutions for more information!''....Read more...
Contract Administrator - FM Provider - London Bridge - Up to £37,000 per annum Are you an experienced FM administrator looking for a new challenge? Are you looking to broaden your experience within the FM sector? If so this may be the role for you! CBW has an exciting new opportunity for a Contract Administrator to join a leading FM company on a permanent basis. This role is based near London Bridge, with the client looking for someone with a relevant admin/facilities background. You will be joining a vibrant team in a fast paced environment that rewards your hard work. Below are all the details on this excellent new opportunity! Hours of Work / Details:08:00am to 17:00pm Monday to Friday (Office based)Up to £37,000 per annum Permanent position Key responsibilities:Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.To review jobs received during the working day and allocate accordingly to Engineers.Process purchase orders and invoices Issuing and closing planned and reactive maintenance visits Inputting dataSupport the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportAssign tasks via CAFM system (Concept)Raising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledRequirements:Helpdesk ExperienceExperience in FMGeneral AdministrationCAFM knowledgeAble to commit to a Perm roleHave the right to work in the UK IT Proficient Please send your CV to Abbie at CBW Staffing Solutions for more information!....Read more...
Create and maintain records, responding to and answering inquiries including by letter, email, and telephone, maintain office systems and diaries
Support student reception as and when required including signing students in and out of school, phone calls to parents/home, collection of work, timetables, lost property, and all general student enquiries
Respond to enquiries, verbally and in writing, arising from a variety of sources and decide on subsequent action
Manage manual and computerised records and information systems, to maintain a comprehensive, up to date paper and electronic filing and information system, using standard reports, various software and respond to ad hoc queries, where appropriate. This may include setting up of layouts of documents, flow charts, diagrams, tables, and basic analysis of data such as attendance figures and exam results
Co-ordinating/triaging of pupil/staff first aid/welfare, including looking after unwell pupils and liaising with parents/staff. The successful candidate will complete the necessary first aid training for this role
Administering medication to students
Assisting the senior administrator in managing the smooth operation of the medical room
Maintaining an up-to-date knowledge of health and safety guidance applicable to a secondary academy referring to the Finance Director when changes are required
Updating the School Management Information System as required
Answering and making telephone calls as appropriate, often acting as the primary call answerer
Taking messages for teaching staff
Assisting in maintaining a healthy, safe, and secure environment and acting in accordance with the school’s policies and procedures. This may involve regularly walking the school and its ground to ensure a safe and secure environment is maintained for both students and staff
Undertake a monitoring role at the school gate both in the morning and evening as and when required
Maintaining good practice in relation to the provision of an efficient and effective service within the main school office, telephone answering, student reception and other administration areas
Carrying out any other duties, as directed by the Senior Administrator/Office Manager, commensurate with the level of responsibility of the post
Attending and participating in meetings when required
Complying with all school policies and procedures relating to child protection, health and safety, security, confidentiality, and data protection and reporting all concerns to the appropriate person
Participating in training and other continuing professional development, as required
Training:Business Administrator Level 3.Training Outcome:Progression for the right candidate. Employer Description:St Marys Catholic School boasts an innovative school community in a modern, spacious building. Our facilities include an impressive atrium, excellent sports amenities, and bright, tech equipped classrooms. We offer a dedicated Sixth Form area with advanced learning resources and recently improved dining facilities. Our commitment to continuous improvement and community collaboration makes us a great place to work and grow.Working Hours :Monday - Thursday 8:00am - 16:00pm
Friday - 8:00am - 15:30pmSkills: Communication skills,IT skills,Organisation skills,Problem solving skills,Administrative skills,Team working,Initiative....Read more...
Sales Administrator, Oxford, £30,000!Sales AdministratorLocation: OxfordSalary: £30,000COREcruitment is working with a FMCG company based in Oxfordshire! They are looking for a Sales Administrator to join their team! This is a great opportunity to join a growing business. As the Sales Administrator, you will support our sales and operations functions, ensuring smooth day-to-day operations and contributing to business growth.Key Responsibilities:
Process customer sales orders and handle order administration.Generate invoices using our financial management system.Coordinate with third-party logistics for order delivery and resolve logistical issues.
Assist the sales team in managing ecommerce and Amazon orders, overseeing stock levels and reporting.
Provide exceptional customer support for ecommerce and clients.Coordinate with supply chain teams to ensure timely product delivery to customer depots.Oversee customer accounts, invoices and payments.Maintain up-to-date customer sales data and forecasts to aid in production planning.Manage the dispatch of product samples to customers.Update and maintain customer details within the CRM system.Oversee office facilities.Assist with warehouse duties as needed.Support the administration of standard operating procedures.Participate in ad-hoc projects as they arise.Provide coverage for Sales and Operations teams when colleagues are on leave.Regular in-office attendance is required.
About you!
Experience in customer service or sales support within an office environment.Proficiency in Google Sheets, Xero and Microsoft Excel.Detail-oriented problem-solver with a proactive mindset.Flexible and willing to take on tasks outside of the core role.Positive, can-do attitude and a strong team player who is also self-motivated.Highly organised, eager to learn, and committed to supporting company improvements.
What’s in It for You:
Join a fast-growing, innovative company in the FMCG industry.Collaborate with a skilled, passionate team.Access to mentorship and development opportunities.Competitive salary and benefits such as unlimited products!
If you are keen to discuss the details further, please apply today or send your cv to Mark@Corecruitment.com....Read more...
As the Purchase Ledger Administrator, you will be reporting to the Finance Supervisor where you will be inputting data and maintain accurate financial records for sales, purchase and general ledgers, to ensure suppliers are paid to terms, to ensure debts are paid on time and to provide any support to the Finance Supervisor.
Key Responsibilities of the Purchase Ledger Administrator
Create new supplier accounts and maintain accurate supplier records
Scan invoice images, process purchase invoices
Handle manual invoices and credit notes in the accounting system
Arrange for the timely approval of invoices for payment
Reconcile supplier statements, resolving any discrepancies
Flag and put on hold any incorrect invoices
Liaise with stakeholders regarding unmatched invoices and provide analysis, including overdue creditor reporting and investigating payment patterns
Manage queries from suppliers via telephone and email
Process sterling payment
Periodically assist with customer queries and debt collection tasks
Provide general administrative support as required by the Finance Supervisor
Experience, Skills, and Attributes Required for the Purchase Ledger Administrator
Confidence and professional communication when responding to calls and emails
Exceptional attention to detail with data entry and the ability to spot errors
Competency in Microsoft Excel at an intermediate level
Demonstrable ability to quickly learn and adapt to new systems and processes
Strong problem-solving skills and the ability to use initiative effectively
Excellent interpersonal and communication skills, both written and verbal
Ability to work efficiently both independently and as part of a team
Strong organisational and time management abilities
What’s in it for you?
A starting salary up to £26,000
Hours: 38.5 hours per week, 08:30-17:00 (Monday to Thursday), 08:30-15:30 (Friday)
23 days holiday plus UK bank holiday, rising to 25 days holiday after five years’ service
Holiday Buying additional 5 days option to purchase
Life Insurance
Annual Bonus
Health Cash Plan Scheme
On-site training
Excellent career progression opportunities
Modern facilities
Employee functions including annual Summer Social
Charitable fundraising opportunities
Free car parking
Application Process
If you’re interested in this exciting opportunity, please forward your CV to Julie as soon as possible or call to discuss further
....Read more...
Administrator – Wellesbourne CV35 - up to £28k per year (DOE) – Temp to Perm – Full Time hours 40 per week > Apply Today! Centric Talent are currently recruiting for a talented and experienced Administrator for one of our global supply chain clients based in Wellesbourne. Our client provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,300 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL. They believe that their employees are the key to their success. They want to engage and empower their diverse, global team to co-create value with their customers through their solutions in contract logistics and air, ocean, ground, and finished vehicle transport. We are looking for an experienced administrator with a demonstratable background working in a busy multi-functional admin role. The role will involve supporting various departments within a warehousing environment with a diverse range of admin tasks. Administrator - The Role & Responsibilities The role of the administrator is to assist in coordinating and monitoring administration aspects of finance, Payroll, training, HR compliance, absence management, health and safety, environmental, quality, and facilities to ensure the site follows all associated company policies and procedures in line with the site's requirements and responsibilities. The role involves working closely with the warehouse to provide admin support as required. Your role will include but is not limited to: General admin duties: e.g., filing, emails, inquiries, arranging meetings, monitoring and ordering of all site consumables, etc.Monitoring and maintaining the accuracy of the site's financial systems.Maintaining time and attendance, including dealing with payroll queriesDealing with incoming and outgoing correspondenceFiling and archivingCreating and managing documents, spreadsheets, and presentationsScheduling meetings, taking minutes, and arranging eventsSpeaking to customers and clients to answer queries and resolve issues.Supporting HR notetaking and employee recordsSupport for maintaining communications and noticeboards.Support in arranging facility maintenance and compliance checks.Engage in site LEAN and continuous improvement activities.Support warehouse operations as required.Experience needed for this role Previous experience working in a fast-paced admin position is essential.GCSE Maths and English (or equivalent.) Grade C MinimumIntermediate level Excel/Word/OutlookAbility to work to deadlines and prioritize workload.Exceptional organization and communication skillsStrong focus on always providing a high level of service to customers/clients.English fluency in written and verbal communication.Flexible approach to work always, including start and end times.Ability to give attention to detail.High level of confidentiality.Due to location driving licence required.Must be able to provide 5 years of references. Administrator - Working Hours This is a full-time position working 40 hours per week. Work pattern to be confirmed with site but will be day shift. Pay rate Depending on experience is £26 - £28k. This is a really exciting opportunity to become a member of the team, and be part of a lively and diverse team of people that continues to grow and develop, working at our client's busy, exciting site If you feel you have what it takes to join this team and would like to speak to someone about this superb job, please click ‘Apply’ today, and we will be in touch ASAP to progress your application. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Centric Talent will be acting within your interest and will contact you in relation to the role, either by email, phone, or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or the GDPR please contact us. We are an equal opportunities business and we are determined to ensure that no applicant receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. Please be aware, Centric Talent do NOT charge any fees for arranging work for you – if anyone asks you for money to organise an interview or assessment, please contact us immediately.....Read more...
Assist with general office duties, including filing, data entry, and document management.
Answer phone calls and direct inquiries to the appropriate department.
Support the helpdesk with job planning, communication and scheduling.
Manage and update company information on third-party client portals.
Manage correspondence via email and postal mail, ensuring timely responses.
Help maintain records related to WEMCO’s contracts and compliance obligations.
Assist in preparing reports, presentations, and other business documentation.
Coordinate office supplies and ensure all office equipment is functioning correctly.
Support various processes with administrative tasks, such as billing, invoicing, and purchasing.
Carry out audits, reviews, and document management supporting WEMCO Integrated Manage Systems.
Collaborate with team members to improve office processes and efficiency.
Training:WEMCo are committed to providing comprehensive training that covers:
Business administration principles, office procedures, and IT systems. This is a great opportunity for apprentices to gain a solid foundation in administrative skills.
Apprentices at WEMCO will have the opportunity to gain hands-on experience with industry-specific software and tools used in administrative tasks.
Understand the process underpinning Quality Management Systems and learn about quality planning, quality assurance, quality control and continuous improvement.
Opportunity to work closely with in different business areas, including HR, finance, and operations.
Mentorship and guidance throughout the apprenticeship program to support career development.
If successful, you will be enrolled onto a 2-year Level 3 Business Administration Apprenticeship at South Devon College. You will attend weekly taught lessons at South Devon College, Paignton which will give you the knowledge and understanding to become a proficient Business Administrator. Supported by your Assessor Coach, Course Tutor and the team here at WEMCo you will get the chance to hone these skills daily. This role is truly a fantastic opportunity for anyone looking to create a new career or upskill on existing experience.Training Outcome:Opportunity to work in a growing company and develop a professional career.Employer Description:WEMCO specialises in high-quality building services maintenance and facilities management, offering a complete service and maintenance facility to our clients covering the whole range of mechanical and electrical disciplines. All our services are delivered by our in-house team of skilled service engineers and specialists in all disciplines of building services, maintenance, installation and facilities management.Working Hours :Monday to Friday, 8am to 4:30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working....Read more...
An exciting opportunity has arisen for an experienced Legal Secretary to join an established and reputable legal firm. This permanent role can be full time or part time offering excellent benefits and a salary range of £23,000 - £23,500.
As a Legal Secretary, you will provide administrative and secretarial support to fee earners, ensuring smooth day-to-day operations.
You will be responsible for:
? Managing client appointments and maintaining appointment diaries for court and office schedules.
? Audio and copy typing for legal documents.
? Handling incoming queries via phone and in person to address straightforward matters.
? Filing, photocopying, and scanning documents accurately and efficiently.
? Submitting and administering claims through the online claims portal.
? Organising incoming mail and ensuring it is assigned to files.
? Assisting fee earners with case file management, ensuring deadlines are met.
What we are looking for:
? Previously worked as a Legal Secretary, Legal Administrator, Legal Assistant, Legal Clerk or similar role.
? Possess at least 1 year of experience.
? Skilled in Microsoft Office and web-based applications, including claims portals.
? Strong typing skills with accuracy and speed.
? Knowledge of document and case management systems.
What's On Offer:
? Competitive salary.
? Company pension scheme.
? Health and wellbeing programme.
? Private medical insurance.
? Life insurance.
? On-site parking facilities.
This is an excellent opportunity for a Legal Secretary to join a dynamic organisation and advance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your indivi....Read more...
As the Finance Administrator, you will be reporting to the Finance Supervisor where you have the opportunity to gain broad experience. Your main duties will be inputting data and maintain accurate financial records for sales, purchase and general ledgers, to ensure suppliers are paid to terms, to ensure debts are paid on time and to provide support to the Finance team.
Key Responsibilities of the Finance Administrator
Create new supplier and customer accounts
Credit assessments and establish credit limits based on credit checks.
Process purchase invoices in document management system
Processing manual purchase and sales invoices and credit notes in accounting system
Arranging approval of invoices for payment
Reconcile supplier statements and resolve reconciling items
Highlight and put on hold incorrect invoices and inform suppliers
Liaise with and report to relevant stakeholders regarding unmatched invoices
Provide analysis including reporting on overdue creditors, debtors, payments patterns with both suppliers and customers.
Deal with telephone and email queries from suppliers and customers.
Process sterling and foreign payment runs mid – month and month end
Deal with customer queries and debt collection
Support the management accounts team with month end duties and processes to evolve over time
Support with audit and other statutory duties where required
Provide administrative support when required
Experience, Skills, and Attributes Required for the Purchase Ledger Administrator
Confidence and professionalism in responding to inbound calls and emails received
Attention to detail regarding data entry, and accuracy are essential
Ability to work to an intermediate level in Excel
A demonstrable ability to learn new systems and processes
A desire to evolve the role and encompass additional account assistant duties over time
An ability to use initiative and apply problem-solving skills where appropriate
Good interpersonal and communication skills
Ability to work well both independently and in a team
Strong organisational, planning and time management skills
Good command of the English language, both written and spoken
What’s in it for you?
A starting salary up to £26,000
Study support as progression
23 days holiday plus UK bank holiday, rising to 25 days holiday after five years’ service
Holiday Buying additional 5 days option to purchase
Life Insurance
Annual Bonus
Health Cash Plan Scheme
On-site training
Excellent career progression opportunities
Modern facilities
Employee functions including annual Summer Social
Charitable fundraising opportunities
Free car parking
Hours
Office based 5 days per week, 38.5 hours per week, 08:30-17:00 (Monday to Thursday), 08:30-15:30 (Friday)
Application Process
If you’re interested in this exciting opportunity, please forward your CV to Julie as soon as possible or call to discuss further
....Read more...
As a key member of our team, you will play a valuable role in providing comprehensive, efficient and effective administrative support for the Senior Leadership Support Team and senior managers
You will work flexibly to support the team and benefit from a supportive work environment
Understand how to collaboratively work as part of the Senior Leadership Support Team to play a crucial role in providing comprehensive, efficient and effective business administrative and project support for the Senior Leadership Team
Shadow colleagues to build a good working knowledge of all service areas, the group of companies and partner organisations to enhance the effectiveness of the role and be able to respond to general enquiries
Assist and learn how to manage general enquiries/requests and provide a professional response
Learn how to prioritise workloads to ensure effective use of time and help identify any opportunities for improvement/change/solutions and communicate these by coaching and supporting colleagues
Provide support by organising and arranging meetings taking into account good wellbeing practices across all teams
Assist with the co-ordination of meetings and workshops including booking of rooms, venues, travel, equipment, other resources required and raising associated Purchase Orders
Attend meetings and learn how to capture actions and decisions through effective minute taking
Liaise effectively and efficiently with colleagues to ensure target dates are met
With support, learn how to meet your own target dates and communicate with colleagues about conflicting priorities
Compliance with our data protection policies and procedures to ensure that personal data is handled in an appropriate manner - safely and securely
Training:Business Administrator Level 3 Apprenticeship Standard:
Supporting and engaging with different parts of the organisation and interacting with internal or external customers
The Business Administrator Apprenticeship Standard at Level 3 combines the knowledge, skills and behaviours required of the standard and includes functional skills in maths and English
Delivery will be in the workplace with an assessor or coach through a combination of assessing, coaching, training and mentoring
The minimum duration on the apprenticeship is 12-18 months, with an additional 3 months for an externally assessed end point assessment
A maximum total of 21 months plus functional skills if required
Prior learning and experience will also be taken into consideration
Further information on the standard can be viewed here -https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0Training Outcome:
Colchester City Council employs staff carrying out a wide range of roles at all levels
Opportunities are available regularly and the successful candidate will be able to apply for opportunity on completion of their apprenticeship
Employer Description:The Council encourages all employees to maximise their potential. You will be entitled to join an attractive pension scheme and will receive a generous annual leave entitlement, including two extra company holidays during the Christmas period.
Other benefits include:
Flexible working
Gym, travel and online retail discounts
Excellent training, development and progression opportunities
For an informal discussion about this vacancy, please contact Phil Charles, Contact & Support Manager, 07977184169.
For a copy of the job description, please click here.
Colchester City Council has a wide range of services and facilities that can involve dealing with children or vulnerable adults. We treat our obligations for the safety of children and vulnerable adults seriously and expect our staff to be committed to the principles of our published policies and to adhere to the procedures contained within them.Working Hours :Monday - Friday, Shifts to be confirmedSkills: IT skills,Organisation skills,Self motivated,Good written communication,Good verbal communication,Right attitude....Read more...
Reception administration – greet visitors including customers, answer phone calls, manage visitor book and visitor fobs
Training Academy Administration – ensuring accommodation and travel requirements are met, dietary requirements are known and buffet planned
Travel Administration support – acting as cover for travel tickets as required
Facilities support – arrange scheduled maintenance, ad hoc requirements with contractors according to tickets raised, ensuring all relevant documentation is completed and maintained, including invoices and ticket system
Approved Supplier Management - ensure that Sysmex maintains supplier documents as required. Liaise with new suppliers to obtain the required documentation to approve on internal systems
Carry out internal supplier reviews to ensure maintained suppliers are still in use. BSI Audit and internal audit to show no non-conformities and process followed in line with company process and ISO requirements
Approved Suppliers set up with minimal delay to enable use and POs to be raised. Ensuring that out-of-use suppliers are updated and removed from use. Environmental Reporting – Collate energy and waste data from company records and supplier invoices to submit for reporting to Sysmex Corporation
New Starter Administration – ensure that new starter administration tasks are completed including management of key documents and general support such as locker provision and home office equipment
Document Control – work with the BMS (Business Management Systems) Team and others to update and maintain controlled document
Health & Safety support – provide support to H&S Officer including SDS & COSHH administration and completion, DSE administration)
BMS Support – work with the BMS team as deemed necessary to maintain and control the organisation's Business Management System
Assist with the completion of supplier questionnaires as required
Please note this role will be office-based due to covering the reception desk
Training:To meet the requirements of the Level 3 Business Administrator apprenticeship programme you will need to spend 6 hours a week of your time undertaking off-the-job learning, which will include:
Formal training, including online learning and internal learning events
1-2-1s with your coach and line manager
Observing and shadowing colleagues
Writing up learning reflections for your portfolio
Training Outcome:Full-time employment.Employer Description:Sysmex UK Ltd is the distributors and support network for Sysmex automated haematology and coagulation diagnostic analysers, reagents and information systems for laboratories and healthcare facilities within the UK and Ireland. Sysmex UK Ltd prides itself on providing exceptional customer service, cutting edge technology in order to aid the customer and patient.Working Hours :Monday to Friday 9am to 5pm.Skills: Communication skills,Attention to detail,Organisation skills,Administrative skills....Read more...
Working in a busy sales environment
Dealing with varied customers from all areas within our business channels
Taking and making phone calls to customers
Preparing quotes
Following up on quotes, processing orders
Ensuring customer service levels are maintained
Researching new opportunities
Communicating within all areas of the business, including marketing and distribution
Training:
Level 3 Business Administrator Apprenticeship Standard
Training Outcome:
After completion of your apprenticeship, you will potentially have the opportunity to progress onto full-time positions within the business
Employer Description:Based in Congleton, HS Sports' mission has always been to provide cutting-edge and innovative timing, training & display solutions, tailored to suit the individual needs of each client. Over the last 40+ years HS Sports have gained a reputation as one of the World's leading suppliers within the sports industry. Specialising in the supply of services and equipment to collate timing/scoring data, produce results and the dissemination of this to participants and spectators using a variety of mediums including SMS results messages, television graphics, electronic scoreboards, LED video screens, custom event aps, social media and tracking tools.
APG Leisure (our swimming products side of the business) are one of the UKs leading suppliers of commercial aquatic equipment. Over the last 10 years the company has supplied hundreds of leisure facilities and swimming clubs with products such as start blocks, lane ropes, pace clocks, pool lifts, timing systems and more.Working Hours :Monday - Friday, 9.00am - 5.00pm with a 30 minute lunch.
Some weekend work may be involved at our events.Skills: Communication skills,Attention to detail,Organisation skills,Team working,Personable,Interest in Sport,Desire to learn....Read more...
An exciting opportunity has arisen for an experienced Legal Secretary to join an established and reputable legal firm. This permanent role can be full time or part time offering excellent benefits and a salary range of £23,000 - £23,500.
As a Legal Secretary, you will provide administrative and secretarial support to fee earners, ensuring smooth day-to-day operations.
You will be responsible for:
* Managing client appointments and maintaining appointment diaries for court and office schedules.
* Audio and copy typing for legal documents.
* Handling incoming queries via phone and in person to address straightforward matters.
* Filing, photocopying, and scanning documents accurately and efficiently.
* Submitting and administering claims through the online claims portal.
* Organising incoming mail and ensuring it is assigned to files.
* Assisting fee earners with case file management, ensuring deadlines are met.
What we are looking for:
* Previously worked as a Legal Secretary, Legal Administrator, Legal Assistant, Legal Clerk or similar role.
* Possess at least 1 year of experience.
* Skilled in Microsoft Office and web-based applications, including claims portals.
* Strong typing skills with accuracy and speed.
* Knowledge of document and case management systems.
What's On Offer:
* Competitive salary.
* Company pension scheme.
* Health and wellbeing programme.
* Private medical insurance.
* Life insurance.
* On-site parking facilities.
This is an excellent opportunity for a Legal Secretary to join a dynamic organisation and advance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Working in an office, supporting staff with admin work, answering calls, arranging and minuting meetings, completing paperwork, checking attendance and supporting the curriculum managers
Contact employers and apprentices daily by text, email and phone to report non attendance
Work with the apprenticeship team to find solutions for issues preventing regular attendance
Manage all process and administration requirements in accordance with contract requirements in support of apprentices
To provide administrative support to the apprenticeship team
In collaboration with the Senior Apprenticeship Officer support with all apprenticeship tracking and reporting to employers
In collaboration with the Senior Apprenticeship Officer answer and respond to all enquires related to apprentice progress and attendance in Supporting with administration linked to Smart Assessor, the CRM, and other systems, to support management information
Arrange meetings and take minutes
Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
Succesful completion of the apprenticeship
Employer Description:Welcome to London South East Colleges, where your journey to career success begins.
With seven campuses across Bromley, Bexley, Greenwich and Lambeth, we believe in the power of community.
We operate as a social enterprise, supporting social mobility and ensuring everyone can reach their career goals. Our ambition is to transform lives through the power of learning.
Our fantastic facilities, expert tutors, and thriving student community make our college a great place to study and reach your full potential.
Our courses are designed with your future career in mind, providing practical skills and real-world experiences that employers value. We work closely with local and national businesses to ensure our curriculum stays relevant and fully prepares our learners.Working Hours :Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.30pm with 1 hour lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Patience....Read more...
General duties including (full training will be provided):
· Answering the telephone in a professional and helpful manner
· Meeting and greeting service users and professionals
· General administrative duties including typing correspondence by e-mail and letter
· Entering data onto internal systems with a high level of accuracy and speed
· Working with various databases to update and consider information
· Organising meetings and producing appropriate papers, i.e, agenda and minutes
· Any other duties requested by the line manager Training:Training will be at North Lindsey College where you will access a wide range of facilities on offer.
Day release.
You will undertake Level 3 Business Administration apprenticeship standard.
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or Maths if needed.
You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience. Training Outcome:Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate. Several opportunities for career progression on completion.Employer Description:The Blue Door believes that everyone should be able to live a life free of violence and abuse.
We offer free support, advice and advocacy across the Humberside Police Force area to reduce the impact of domestic and sexual violence and abuse, with specialist Support Centres in Scunthorpe, Grimsby and Hull. Outreach and drop in services are available across North, North East Lincolnshire, Hull and The East Riding of Yorkshire.Working Hours :Monday to Friday. Hours to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Main Duties:
IT:
The use of multiple IT packages and systems to: write letters and/or emails, create proposals, perform financial processes, record and analyse data
Able to choose the most appropriate IT solution to suit the business problem
Able to update and review databases, record information and produce data analysis where required
Record and Document Production:
Produces accurate records and documents including emails, letters, files, payments, reports and proposals
Makes recommendations for improvements and presents solutions to management
Draft correspondence, write reports and able to review others' work
Maintain records and files
Handle confidential information in compliance with the organisation's procedures
Coaches others in the processes required to complete these tasks
Decision Making:
Exercises proactivity and good judgement
Makes effective decisions based on sound reasoning and is able to deal with challenges in a sensible way
Seeks advice of more experienced team members when appropriate
Interpersonal Skills:
Builds and maintains positive relationships within their own team and across the organisation
Demonstrates ability to influence and challenge appropriately
Be a role model to peers and team members, developing coaching skills as knowledge and skills are gained
Communication:
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms
Use the most appropriate channels to communicate effectively.
Agility and confidence in communications, carrying authority appropriately
Applies social media solutions
Answers questions from inside and outside of the organisation, representing the organisation
Quality:
Complete tasks to a high standard
Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work
Review processes autonomously and make suggestions for improvements
Share administrative best-practice across the organisation e.g. coaches others to perform tasks correctly
Application of problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues
Planning and organisation:
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines
Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace
Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation)
Manages resources e.g. equipment or facilities
Organises meetings and events, takes minutes during meetings and creates action logs as appropriate
Takes responsibility for logistics e.g. travel and accommodation
Project Management:
Use relevant project management principles and tools to scope, plan, monitor and report. Plan required resources to successfully deliver projects
Undertake and lead projects as and when required
Training:
Delivery to be completed on-site and 6 hours per week off the job training either at Barnsley College or your place of work
Student to complete an Intermediate Technical Certificate as a Business Administrator Level 3 Apprentice
Functional skills in maths and English, if required
Training Outcome:
Possible progression opportunities for a sucessful apprentice
Employer Description:We are an outstanding further education college. With a wide range of over 300 courses covering subjects from Animal Care, Business and Catering, to Forensics, Motorsport and Performing Arts, our campuses offer purpose-built accommodation for each subject to ensure that our students are learning in industry-standard facilities that reflect the environment you will work in after finishing your studies. Many of our College facilities are working and operating as commercial businesses alongside everyday teaching. This means you will get the opportunity to not only learn in the right environment for your studies but gain real life work experience in your chosen career, giving you a better chance over other candidates when you come to apply for employment.Working Hours :Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
Duties will include:
Entering customers orders onto the order processing system
Dealing with Customer enquiries on the telephone and in person
Taking card and cash payments
Matching documents
Scanning orders
Sales Ledger / Purchase Ledger Accounts
Ordering sundry items
Dealing with post
Some involvement with HR/Payroll
Organising refreshments
Training:
Business Administrator Level 3 Apprenticeship Standard
Functional Skills in maths, English (if required)
End-Point Assessment (EPA)
Regular training and development sessions to meet the needs of the employer and the apprentice
Training Outcome:
The successful candidate will be given the opportunity of full time employment upon completion of the advanced apprenticeship if available.
Employer Description:Kwiktuf Ltd was established in 2005, manufacturing a range of glass products, including balcony panels, balustrade, splashbacks, shower screens and double glazed units, from it’s site on Fountain Road, Hull.
In 2013 the company purchased an additional 24,000 sq ft building on Wincolmlee, close to its existing site. These premises have become the Company’s Head Office, accommodating its Admin Activities, along with its Double Glazed Unit Line and an additional state of the art Toughening Plant.
This moved allowed the original Fountain Road site to become an operation completely dedicated to processing, including its Laminating and Heat Soaking Facilities and a purpose built Paint Booth.
With two factories and around 120 staff, including a team of 12 office staff, the aim of the business is to continue to provide high quality glass products and a professional service and support to any manufacturer with a need for a comprehensive range of glass products.
This will be achieved with continued investment in the latest technology and the development of products and staff.Working Hours :8.30am to 4.30pm, Monday to Thursday.
8.30am to 2.00pm, Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
General duties including (full training will be provided):
Managing Project Flows.
Managing internal customer service systems.
General office duties such as paperwork and filing.
Dealing with general enquiries.
Any other duties requested by the line manager.
Training:
Training will be at North Lindsey College where you will access a wide range of facilities on offer.
Day release.
You will undertake The Level 3 Business Administration apprenticeship standard.
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or Maths if needed.
You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience.
Training Outcome:For the right apprentice there will be a job at Corrboard at the end of the course.
Once qualified you will have transferable skills that will allow you to work in any business and allow for progression into management.Employer Description:At CorrBoard, our independence allows us to invest in innovative and sustainable equipment that is flexible to the needs of a wide range of clients. We have had the pleasure of working with some of the biggest leaders in the packaging industry.
We supply corrugated board throughout the UK from our site in Scunthorpe. From the ground up, we are built to supply high-quality corrugated board to suit your needs whilst creating a sustainable circular economy.
Every colleague at CorrBoard is passionate about our mission to become the largest corrugated board supplier in the UK. What’s more, we want to achieve this in a sustainable and innovative way. If you want to learn more about what sets us apart or if you are excited to hear more about what it is like to work for CorrBoard, you can find out everything you need to know below.Working Hours :Monday – Friday, 9am-5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience,Physical fitness....Read more...
General duties including (full training will be provided):
Accurately input and maintain candidate records in the company database
Ensure all information is up-to-date and compliant with data protection regulations
Assist recruiters by entering and updating activity into the database
Monitor and report on data trends to support recruitment operations
Perform general administrative duties such as handling correspondence and scheduling diaries
Prepare and organise documentation to assist the recruitment team
Work closely with recruiters to streamline processes and achieve team objectives
Participate in team meetings and provide input on administrative improvements
Answering the telephone in a professional and helpful manner
General administrative duties including typing correspondence by e-mail and letter
Training:Training will be at Doncaster College where you will access a wide range of facilities on offer.
Day release
You will undertake The Level 3 Business Administration apprenticeship standard.
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or Maths if needed.
You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience. Training Outcome:Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate. Several opportunities for career progression on completion.Employer Description:At Venatu Recruitment Group, we specialise in connecting exceptional talent with outstanding opportunities. As a leading recruitment agency, we are committed to delivering tailored workforce solutions across multiple sectors, including manufacturing, logistics, engineering, construction, commercial, and professional services.Working Hours :Monday – Thursday 8:30am – 5pm, Friday 8:30am – 3:30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Amey delivers facilities and estate management services, including planned and reactive maintenance, cleaning and project management into over 60 Prisons on behalf of the Ministry of Justice (MOJ) and Her Majesty's Prison and Probation Service (HMPPS).
As an Apprentice, every day will be different! Your main responsibility is account support under the guidance of the Operational Business Improvement support team.
As you progress through the apprenticeship program, you will work toward achieving key responsibilities
Utilisation of the business's Computer Aided Facilities Management (CAFM) system supporting site teams when required.Assist and support the drive to improve our quality standards and assurance across all the operational businesses, including standards in customer service and health and safety.Contribute to the Continuous improvement of the company's image and credibility with all stakeholders.Accounting for prison Health and safety delivery and compiling databases to ensure the improvement of the overall Company Health and Safety cultureRaise Account Purchase Orders and Task Orders ensuring payment of invoices as requiredSupport in the People Operating model and Training by taking responsibility of master matrices and SpreadsheetSite administrative support under the direction of the Business Support Coordinator
As part of your Apprenticeship, you will be enrolled onto a Business Administrator Apprenticeship Level 3 qualification which normally runs for 12/18 months. You will be fully supported by our partnered college to achieve this qualification by attending college 1-day per week, having 1-2-1 advice and support, e-learning materials, and a whole team of experts on hand for advice and technical knowledge at your office. Training:As part of this role, we have partnered with Grey Seal Academy who will assist you in achieving a Level 3 in Administration qualification. With your dedicated Grey Seal trainer, you will support you in your learning, development of competency and generation of evidence to achieve your qualification.
You’ll be provided with a “buddy”, to assist you as you settle in. This is the person will be the friendly face when you join our Highways team – the go-to person that you will ask lots of questions to when you start! Once you have settled in, you will be allocated your mentor in the workplace. Your mentor will support you throughout your qualification, help you learn the technical skills and have regular catchups with you to ensure that you are on the way to become our next Apprentice superstar!Training Outcome:At the end of your Apprenticeship, you will move into a guaranteed permanent position with Amey, and your development does not stop there! As part of being an employee at Amey, you will be given lots of opportunities to further your development; whether that is by doing a further qualifications which Amey will fund through our Apprenticeship Schemes or progressing further in the business, the choice is yours!Employer Description:Amey is a leading infrastructure services and engineering company.
Our 11,000 people are behind the critical services the country relies on every day and we each take personal pride in our public service.
Our unique engineering and operations experience, together with data driven insight from our consulting business, delivers better results for our clients. We are trusted partners of Government – both national and local – managing assets and complex projects that are vital to the country.Working Hours :Monday to Friday 9am - 5pmSkills: Attention to detail,Problem solving skills,Administrative skills,Team working....Read more...
