This is a key role within a small, friendly, and high performing team at the heart of the directorate, providing direct support to senior leaders and contributing to the smooth running of the office while supporting the delivery of effective communications across UKRI. The apprenticeship offers a structured opportunity for someone organised and curious to develop strong professional skills in administration, communication, and coordination, with full support provided throughout to build experience, confidence, and an understanding of how a major public organisation operates.
As a Private Office Administration Apprentice, you will:
Support Deputy Directors of Communication by helping to manage their diaries and scheduling meetings, visits, and events
Work with Private Secretaries to help prepare senior leaders for their commitments and understand how to prioritise effectively
Arrange domestic and international travel, working with internal and external partners to identify the most efficient options
Help maintain the team’s SharePoint site, ensuring documents, processes, and resources are well organised and easy to find
Assist with risk management, corporate compliance, and directorate wide activities as needed
Contribute to planning and delivery of team events, including directorate Away Days
Support colleagues across the Private Office to ensure the team operates smoothly, professionally, and collaboratively
Training:The apprenticeship is delivered in partnership with New College Swindon over 18-21 months. The first 15-18 months form the ‘practical period’, combining on- and off-the-job training with New College Swindon and UKRI to develop and apply the required Knowledge, Skills and Behaviours of the Level 3 Business Administrator Apprenticeship. This includes attendance at a blend of in-person and virtual facilitated workshops throughout the practical period.
In the final 3-months of the apprenticeship, learners will undertake and lead a work-based improvement project, deliver a presentation on the project, complete a Knowledge Test, and take part in a professional discussion underpinned by a work-based portfolio as part of the End Point Assessment.Training Outcome:You’ll gain hands on experience in prioritisation, communication, professional judgement, and coordination, all essential skills for progressing within the Private Office.Employer Description:UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation. Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.Working Hours :Monday to Friday, working hours TBCSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Initiative,Non judgemental....Read more...
Your duties include:
Gaining hands-on experience across different areas of the business, including Supply Chain, Quality and Operations, to develop an understanding of company processes and how the ERP system supports them
Learning to answer incoming calls to the company’s main number in a professional manner and directing enquiries appropriately following training provided
Assisting with the processing of BACS payments
Supporting the processing of staff expenses and company credit card transactions
Assisting with matching, checking and coding invoices
Learning to accurately input purchase invoices into the system
Supporting the chasing of overdue invoices by phone and email to help ensure timely payments
Assisting with setting up new supplier accounts and updating existing supplier details
Supporting supplier statement and supplier account reconciliations
Requesting copy invoices and credit notes when required
Filing invoices, delivery notes and other documentation accurately
Supporting the completion of daily tasks within agreed deadlines
Building positive working relationships with customers and suppliers
Providing administrative support to our USA site where required
Opening, sorting and distributing incoming post and correspondence efficiently
Maintaining accurate job traceability records and ensuring documentation is kept up to date
Training:For this apprenticeship standard, learners will have the opportunity to focus on the knowledge, skills and behaviours of the standard that will enable good business acumen, decision-making and an understanding of tools and techniques related to time and project management. The completion of this apprenticeship standard will require monthly training visits from a qualified IPS Trainer to help support the apprentice. This will allow them to develop skills and progress the building of the apprentice portfolio to prepare the learner for the End Point Assessment.
Delivery is primarily carried out through remote visits, but the trainer will visit the learner’s workplace quarterly and at the start of training to allow for a good working relationship between all parties for smooth delivery of the standard. Upon successful completion, the learner will achieve the Level 3 Business Administrator Standard.Training Outcome:Upon successful completion of the apprenticeship there is the possibility of a permanent position as a Finance Assistant.Employer Description:We are a multi award winning manufacturing business that specialise in moulding and machining.
Having successfully served the Aerospace and Defence sector for five decades, we understand that delivering parts right first time, on time, is vital. We pride ourselves on delivering manufacturing excellence in both plastics and metal.
MEP offers its customers a comprehensive range of manufacturing practices, ensuring high quality results at competitive prices. Our on-site facilities provide a complete manufacturing environment, from research and development to delivered components. Our highly-skilled, experienced workforce use best practise to deliver your parts on time and to specification.Working Hours :8.00am – 5.00pm Monday – Thursday
8.00am – 4.00pm Friday.Skills: Communication skills,IT skills,Team working,Initiative,Flexible,adaptable,Self Motivated....Read more...
JOB DESCRIPTION
Position Summary:
Carboline Global, Inc is seeking a Production Administrator at their manufacturing facility in Green Bay, WI. In this role, you will be responsible for completing production and fill-out transactions in LN, verifies all production batches and fill-out tickets for closure, and update plant KPI data. In this role, you will be an integral part of our manufacturing process. We are looking for motivated individuals with strong leadership skills and a solid work ethic to maintain the safety and efficiency of our facility, uphold product quality, and coordinate plant operations to achieve optimal performance and productivity targets.
Minimum Requirements:
High School Diploma or equivalent, experience with Microsoft Office. Proficient in Microsoft Excel. Excellent problem-solving skills are a must.
Physical Requirements:
Requires minimal physical requirements. Approximately 80-85% of workday is spent at computer station.
Essential Functions:
Runs Daily Production Reports for Tier 2 Daily and Weekly Dashboard. Adds data to appropriate spreadsheets and production board on floor.
Runs daily Cycle Counting reports and adds data to appropriate spreadsheets
Runs spreadsheet to determine where all batches are in the building and texts that information into each batch in LN.
Completes daily Batching Schedule Timing report actual to reflect actual crewing.
Back-up Administrative Assistant as needed. Duties may include:
Prints all labels needed for daily plant production, based upon the daily production schedule using computerized label system
Maintains a file of completed labels.
Files in numerical sequence one completed label copy, one copy of the labeling instruction, attached to printed labels.
Maintains inventories of label paper, toner, etc.
Maintains organized files of batch tickets, fill tickets, work orders, invoices, MSDS sheets, and purchase orders with accurate received notes. Assures proper production document flow.
Gathers and inputs daily information for production batches completed onto spreadsheet/s for monitoring specific batch information and downtime KPI's including OEE fill and labeling reports
Ordering all production supplies and back up ordering of office supplies.
Back-up to answer and forward incoming plant calls and processing plant visitors according to procedures in effect
Back-up to open and distribute incoming mail and to prepare outgoing mail for delivery
Types reports, memos, and letters as required.
Who We Are:
Carboline is a St. Louis-based coatings manufacturer with a global reach. The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world. Carboline has been ranked a top workplace, so culture and maintaining a safe and clean work environment is something we take very seriously.
Carboline is part of RPM International Inc., a $7.6 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services. From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions. Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan.
Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best."Apply for this ad Online!....Read more...
Handling incoming and outgoing post, including: Franking outgoing mail and recording in the post book
Scanning post, saving to client files, and distributing to clients and internally
Maintaining physical permanent files and file explorer records, ensuring they are accurate and kept up to date
Onboarding new clients, including: Setting up permanent files
Preparing engagement letters and 64-8 forms (and other relevant documentation)
Completing AML procedures (including TrustID checks)
Managing professional clearance requests
Preparing covering letters for and submitting accounts and tax returns
Communicating with clients via phone, Microsoft Teams calls, and WhatsApp
Registering clients for PAYE and VAT
Reviewing client HMRC records and liaising with HMRC to resolve issues or make amendments where required
Maintaining Excel control lists to monitor deadlines and ensure timely completion of work
Liaising with HMRC, clients, and third parties via routine calls and correspondence
Company Secretarial (CoSec) duties, including: Preparing and filing Confirmation Statements (CS01s)
Incorporating new companies
Updating company information where required (including share changes)
Assisting with probate-related documentation and completing various forms for submission
Raising invoices using Xero
Ordering office stationery and assisting with arranging travel, meetings, and office events
Handling general administrative duties such as photocopying and document preparation
Supporting ad hoc projects, such as: Creating and maintaining Excel spreadsheets for Christmas Hampers
Marketing content and digital campaigns
Training:
An apprenticeship includes regular training with a college or other training organisation
At least 20% of your working hours will be spent training or studying
Training organisation- ISALES ACADEMY LIMITED
Your training course- Business Administrator
Equal to Level 3 (A level)
Course contents:
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches' others in the processes required to complete these tasks
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively
Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches' others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities
Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required
Your training plan- Level 3 Business Administration Apprenticeship Classroom sessions are bi-weekly.
Training Outcome:This role is for individuals who are driven by financial target achievement as well as providing our customers with a great experience. This could lead to completing a financial qualification once the apprenticeship has been successfully completed.Employer Description:Expertax is a trusted accounting solutions provider offering comprehensive accounting and taxation services to businesses of all sizes. Alongside accounts preparation services include bookkeeping and VAT returns, payroll, company secretarial services, tax planning and more.Working Hours :09:00– 17:00 Monday to Friday (1 hour for lunch)
Office Based x 5 daysSkills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Analytical skills,Logical....Read more...
