Facilities Administrator Jobs Found 29 Jobs, Page 2 of 2 Pages Sort by:
Apprentice Sixth Form Services Coordinator
The role combines front of house coordination with data management, administration and student support, and is well suited to someone who enjoys working with systems, processes and people in a busy and purposeful educational environment. You will play an important part in supporting students during a key stage of their education, while working within a team that values professionalism, collaboration and mutual support. Key Responsibilities: Reception, Communication and Systems Coordinate Sixth Form front of house services, acting as the first point of contact for students, staff and visitors. Manage incoming telephone and email enquiries, ensuring queries are accurately logged, prioritised and directed to the appropriate member of staff. Oversee the Sixth Form general enquiries and admissions inboxes, supporting efficient communication and follow-up. Support student application and admissions processes, working with the Head of Sixth Form to coordinate tours and Open Events. Communicate professionally with parents, universities, employers and work-placement providers as required. Manage day-to-day enquiries relating to ID cards, timetables, transport and general Sixth Form operations. Respond calmly and appropriately to student issues, escalating concerns in line with pastoral and safeguarding procedures. Record and manage student absence information using Arbor, liaising with the Sixth Form Attendance Team as needed. Use Arbor to send texts, emails and letters to students in line with Sixth Form processes. Administrative and Operational Support Provide high-quality administrative and clerical support to the Sixth Form team. Create, manage and print Sixth Form student ID cards. Maintain and update Sixth Form documentation, including booklets, letters, forms and information materials. Oversee Sixth Form operational resources, including lost property, first-aid supplies, maintenance requests, stationery and student provisions. Maintain Sixth Form notice boards, including designing and updating posters and displays when required. Student Support and Events Coordinate physiotherapy and massage appointments for Sports and Dance Academy students, liaising with coaches and managing schedules. Support the planning, organisation and logistics of Sixth Form events throughout the academic year. Training:Business Administrator Level 3 Standard - EKC Training. Once a month online workshops, College Trainer visit to the workplace once every 6-8 weeks. Training Outcome:Upon completion, this role could lead in to a permanent position.Employer Description:The Sixth Form at The Canterbury Academy has over 800 students and is one of the largest in the county. Year 12 students transition from year 11 at The Canterbury Academy and from a wide selection of schools around Kent. Students here will benefit from specialist teachers, a dedicated team of Sixth Form staff and specialist facilities for Sixth Form students. Students belong to one of our four colleges; Academic, Vocational, Sport or Performing Arts and can study a wide range of courses in combination, such as BTEC and A Levels together. We can be flexible and create bespoke timetables for our students, which allows students a lot more choice and variety in their study. Students can also join one of our elite academies in Sport, Performing Arts or Practical Learning and Enterprise Education.Working Hours :Monday to Friday, 8:30am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative ....Read more...
Business Support Apprentice
The broad purpose of the roles are to provide administrative support to one or more teams in our office in Swindon. The roles will be wide-ranging and include opportunities for providing administrative support within the post holder’s respective team. You will work closely with other business support colleagues as well as wider team members in a supportive and collaborative environment to contribute to team objectives, where development and continuous improvement is encouraged and supported. Your role will involve building and managing relationships with senior colleagues, arranging and supporting meetings and playing a key role in the delivery of the peer review process. You will deliver effective support that underpins the delivery teams and supports our wider objectives by ensuring that operations are carried out in an efficient and effective manner in a way that maximises benefit to the whole organisation. Examples of activities you may undertake include: Diary support for the Head of TeamMeeting scheduling and support Arrangement and support for virtual meetings, such as video conferencing or teleconferencing Organisation of meetings including preparation of agendas and note-taking Providing support at our events, internal and external Travel and accommodation booking Travel and expense claim processing Contribute to updating best practices, being mindful of continuous improvement Setting up and maintaining purchase orders Supporting the team to deliver peer review and grant award processes Support corporate projects as required Training:You will undertake professional development and training as part of a cohort of apprentices. We are offering two routes for this apprenticeship - Level 3 Business Administrator and Level 3 Data Technician. Under the Data Technician pathway your training will include: Level 3 Data Technician apprentices will complete their apprenticeship with Babington Business College over 17 months. The first 14 months are the ‘practical period’ where you will learn through a combination of on-and-off-the job training with Babington Business College and EPSRC to develop and implement the required Knowledge, Skills and Behaviours. Candidates will attend a combination of virtual workshops and online learning/coaching/mentoring sessions during the practical period In the final 3 months of our programme you will undertake two scenario-based demonstrations in addition to a professional discussion, underpinned by a work-based portfolio as part of the End Point Assessment Training Outcome: EPSRC have supported a number of apprentices over the years who have forged careers within UKRI Employer Description:UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation. Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.Working Hours :Monday to Friday, Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working ....Read more...
IT Technician Apprentice
To unpack and set up hardware and configure as instructed To install operating systems and software, as necessary To liaise with Support Contractor for the maintenance of all printers under that contract and to maintain a small number of printers that are not part of that contract To use the school IT Helpdesk Ticket System to investigate and rectify faults, communicating with all staff regarding the progress of their request To assist with cabling installations where required To provide technical support on hardware and software problems, investigating faults and liaising with third party support company where necessary To investigate, diagnose and provide first-line support in network problems, seeking assistance from Wavenet, Trust IT Director or support companies where necessary, in liaison with the IT Manager To ensure new equipment including PC’s, laptops, iPads etc. are suitable to meet the needs of the user, offering support and training as required Replace equipment components as necessary To ensure the security marking and recording of all new hardware and maintain inventories of all equipment in the school To maintain an awareness of new IT products and services and ensure that information is shared within the school To liaise with staff on a daily basis to support the efficient use of IT equipment in the school To assist in the provision of technical support to teachers during teaching periods To support teaching staff in the use of IT-based activities, and provide assistance to groups of students in the use of IT where required To provide technical support and assistance for staff, including the preparation of guidance on the use of IT for staff and students To create and maintain user accounts as required To act as Systems Administrator to add new users to HCC e-mail accounts, update staff changes, maintain existing accounts To maintain system integrity and security by changing passwords on the system as required and informing staff of any changes To operate and tailor software to meet the needs of the schoolTo troubleshoot software problems, including compatibility across different versions To install network software as well as stand-alone software, liaise with the Senior IT Technician to ensure smooth integration onto all PCs, including laptops for use by students and staff and provide end-user documentation where appropriate To support staff and students in the use of the IT across the school To monitor security and privacy across the school network and to follow reporting procedures To create new “How to” documentation in order to share knowledge within the department Read pre-existing “Help Docs” manual to fully understand the standards procedures and policies of the IT department To Ensure documentation is kept up to date with new software, ipad allocations etc. To ensure digital resources are uploaded to the correct folders on the IT sharepoint “IT Guides” To provide detailed descriptions of fixes implemented within the school IT Helpdesk Ticket System To manage booking requests for hardware resources by members of staff To assist social media teams with resources To add and maintain ipads via Jamf, Apple Configurator & Apple School Manager To Maintain configuration groups for ipads on Jamf and make well-planned changes when needed To ensure proper use of CCTV, only using when needed and to report each use on the CCTV request form Training: The apprentice will learn through a mix of tutor led online and in person training, alongside a monthly training and review meeting Training in the workplace, that supports you to become competent in your role will be delivered by your employer Training Outcome: Upon successful completion, the next step could be an IT Technician should a suitable vacancy be available internally or within another organisation Employer Description:The Costello School is an increasingly popular and successful comprehensive school providing education for students aged 11 – 16. The School has established a calm and caring environment and one of high academic standards with a strong pastoral system that supports a happy, thriving school where students want to learn. The School is situated in Basingstoke and its buildings are well maintained with an appropriate range of specialist rooms. We are continuing to invest in our school infrastructure, to ensure the best facilities are available for both students and staff. Great pride has been placed on the enhanced learning environment. Despite being a town school there are extensive playing fields and green space. The School premises centre on the buildings originally provided in 1912 for the Girls’ High School, then numbering about 150 students. Considerable extensions have been added at various times since then and the original building has been modernised and adapted to the needs of today. The School has four main feeder schools which provide about 70% of our students with the remainder coming from other local schools. We are proud to work closely with Great Binfields, Fairfields, Rucstall and St Mary’s. The town is served by two successful further Education Colleges. Our most recent Ofsted inspection (November 2021) rated us being a GOOD school with OUTSTANDING features.Working Hours :Monday - Friday, 8.00am - 4.00pm with a 35 minute lunch.Skills: Communication skills,IT skills,Organisation skills,Problem solving skills,Team working,Initiative,Flexible,Positive Outlook,Eager to learn,Confidentiality ....Read more...
Business Administration Apprentice - The Manor Residential Home Ltd
Your daily tasks will be varied and engaging, including: Operational Support: Managing the telephone system, handling enquiries regarding long-term and respite care, and monitoring office supplies Compliance and HR: Assisting with staff inductions, managing online training, and ensuring resident files are kept up to date in strict accordance with CQC requirements Enrichment Support: Working with our activities coordinator to promote varied outings and assisting the kitchen team with menu printing Technical Growth: Utilising Microsoft Office products, the latest care-related technology, and effective use of AI to streamline administrative processes General Admin Support: Assisting staff in various departments with admin duties from printing documents, designing forms, ordering, booking equipment servicing, etc. Why Choose Us? At The Manor, we pride ourselves on a "sincere caring attitude" and a stable, friendly team culture. As an apprentice, you won't be working in isolation. You will be mentored by experienced senior staff in a supportive environment where your contributions directly impact the lives of our residents. At The Manor you will have the opportunity to use of the latest technology, including AI, within a care setting. Your Role and Impact: As our first point of contact, you will greet family members and professionals, ensuring our highly regarded reputation is reflected in every interaction. Your responsibilities will span the heart of our operations, from managing resident documentation and HR records to supporting our varied activities programme and outings. What We Are Looking For: We are seeking a candidate with a compassionate and respectful nature who is eager to work within an elderly care environment. You should possess strong literacy and numeracy.Training:Business Administrator Level 3 Apprenticeship Standard: You will be required to attend the City Hub campus one Monday each month to join the other apprentices During this session, you will receive work to complete over the month, which will then be marked with feedback provided You will also have one-to-one reviews every 4-6 weeks via Teams, along with additional tasks set by your employer either on Teams or face to face Review meetings with your assessor and employer will take place every 12-weeks, held either in person or via Teams Training Outcome:Future Career Progression & Commitment: At The Manor, we do not view an apprenticeship as a temporary role, but as the foundation of a long-term professional partnership within our longstanding and stable team culture. 1 - Permanent Position and Long-Term Stability: Upon the successful completion of the apprenticeship and the attainment of a nationally recognised Administrative Qualification, the candidate will be offered a permanent position within the home. This provides the security of working within a highly regarded, Band 5 rated facility that has maintained a consistent reputation for excellence for nearly two decades. 2 - Performance-Based Pay Reviews: We believe in rewarding the commitment and sincere attitude that define our staff. Consequently, a formal pay review will be conducted at the end of the apprenticeship. This review will be directly dependent on performance, reflecting the apprentice’s growth in managing front-of-house duties, CQC-compliant documentation, and the effective use of AI and care technology.Employer Description:Please input your company description alongside your website link. The Manor Residential Home is a premier care facility dedicated to providing a high-standard living environment for individuals aged 65 and over. With over 17 years of experience specializing exclusively in elderly care, the home has built a formidable reputation as a trusted provider of long-term, short-term, and respite services. This depth of experience allows the facility to understand the nuanced needs of its residents, ensuring that every individual receives the dignity, respect, and specialized attention they deserve. At the heart of The Manor’s success is its dedicated team. The home is staffed by experienced senior practitioners and care professionals who are characterized by their "sincere caring attitude." Unlike many facilities that face high turnover, The Manor prides itself on its longstanding staff members. This continuity of care is vital in the residential sector, as it allows for the development of deep, meaningful relationships between caregivers and residents, fostering a sense of family and security that is essential for emotional well-being. The quality of the home is validated by rigorous external standards. Fully registered with the Care Quality Commission (CQC) for 27 beds, The Manor consistently receives highly complimentary reports from regulators. Furthermore, it is recognized as a Band 5 Care Home by the Nottingham County Council, a designation that signifies a superior level of service and management within the region. These accolades serve as a testament to the home's commitment to safety, effectiveness, and excellence in clinical and social care. The Manor’s physical environment is designed to balance professional medical support with a "home-from-home" feel. For those with physical disabilities, the facility offers full assistance and is equipped with specialist equipment to ensure mobility and comfort. However, the home also encourages personalization; residents are welcome to bring their own furniture to decorate their rooms, helping them transition into their new environment with familiar comforts. Practical amenities, such as on-site parking and established medical cover provided by local GPs, ensure that both logistical and healthcare needs are met seamlessly. Beyond clinical care, The Manor focuses heavily on the quality of life. The home is renowned for its excellent culinary standards, providing high-quality, nutritious food that residents genuinely enjoy. A vibrant social atmosphere is maintained through a varied activities program and regular outings, which keep residents engaged with the community and mentally stimulated. Whether someone is staying for a few weeks of respite or making The Manor their permanent home, the focus remains on holistic wellness—combining physical safety with social fulfillment and emotional support. In a landscape where care options are numerous, The Manor Residential Home distinguishes itself through its specialized history, its highly regarded reputation, and a compassionate, person-centered approach to aging. Working Hours :Monday - Friday 6-hours each day with 30-minute break. Exact working hours TBCSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative ....Read more...