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Facility Coordinator

We are seeking a motivated Facility Coordinator to join our team at Fugro. This is an excellent opportunity for a driven individual looking to advance their career within the evolving Geo-data industry. As a Facility Coordinator at Fugro, you will play a key role in ensuring the seamless operation of our reception area and the delivery of high-quality office services across the organization. You will serve as the first point of contact for all visitors and staff, representing the company with professionalism and a commitment to excellent service. Reporting directly to the Executive Assistant and Office Manager, you will be part of a team that contributes to the smooth day-to-day functioning of our workplace. This role is based in the office and can be considered on a full-time or part-time basis.On a part-time basis you will be required to work 3 full days in the office, with the flexibility to cover full-time in the office for holidays, absences, and busy periods as needed. Every role here at Fugro plays a vital part in the success, safety, and growth of our business and our staff, and you, as a Facility Coordinator are no different. Your role and responsibilities: Greet visitors and employees, providing a welcoming environment Answer phone calls and direct them to the appropriate departments Manage incoming and outgoing mail and packages Coordinate room bookings and manage schedules Prepare meeting rooms by setting up equipment and ensuring cleanliness Facilitate catering for meetings, including ordering food and beverages Procurement and inventory of office supplies Arrange taxi services for employees and visitors as needed General office duties for other departments as required What you’ll need to thrive in this role: Previous reception and administration experience An excellent communicator (verbally and written) and able to form good working relationships with clients and colleagues at all levels; Good attention to detail, quality and safety; Disciplined, self-motivated and flexible team player; About Us Who we are Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team. What we offer Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team. Our view on diversity, equity and inclusion At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together we create a safe and liveable world’ – and to each other. Benefits of joining our team Extensive career & training opportunities both nationally and internationally. Competitive salary Contributory pension scheme Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies Private medical insurance Health cash plan Group life assurance Group income protection Electric car scheme Cycle to work scheme Discounted gym membership Discounts platform The Fugro Card (pre-paid virtual visa card, which earns cash back automatically when money is spent at any participating retailers) Enhanced maternity and paternity pay Long service awards Fugro values awards Employee referral bonus scheme Disclaimer for recruitment agencies: Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciatedApply for this ad Online! ....Read more...

Associate - Onboarding and Operational Support

Job Description: This is a great opportunity to work within the Verify team responsible for pre-employment compliance on behalf of their clients, as well as providing operational support to the wider Core-Asset Consulting teams. You will have previous administration or client service experience. The role is designed to provide end-to-end administrative support across pre-employment screening, office coordination, and client service delivery. The postholder will work closely with consultants, candidates, clients, and internal stakeholders to ensure smooth daily operations, data accuracy, and exceptional service standards. Essential Skills/Experience: Communicates in a polite and professional tone via email and telephone. Listens actively and seeks clarification when unclear. Uses correct grammar, spelling, and tone in written communications. Shares relevant updates clearly and promptly with team members. Asks for help early when faced with unfamiliar tasks. Identifies simple issues or blockers and flags them to a senior colleague. Suggests practical options or checks previous examples when solving a known issue. Learns from prior mistakes to improve future accuracy. Makes appropriate choices within clear instructions or templates. Refers decisions outside their scope to a manager or consultant. Applies logical thinking to follow steps or select options. Stays within agreed protocols and seeks validation where needed. Completes tasks on or ahead of agreed deadlines. Demonstrates a bias for action and avoids procrastination. Understands the link between task completion and team goals. Shows self-awareness and adjusts effort/output where needed. Remains calm when juggling multiple tasks. Communicates proactively when deadlines are at risk. Responds positively to urgency from colleagues or managers. Manages stress by using prioritisation tools or check-ins. Demonstrates curiosity and asks questions to better understand tasks. Accepts constructive feedback and applies it. Volunteers for learning opportunities or training. Shows progress over time by improving consistency or speed. Works cooperatively with peers and responds supportively. Maintains a respectful tone in all interactions. Builds trust by following through on commitments. Understands different communication styles and adapts politely. Handles confidential information appropriately. Follows internal policies and processes without shortcuts. Admits mistakes and seeks guidance to correct them. Upholds honesty and transparency in all communications. Adjusts priorities as directed by others. Responds constructively to changing deadlines or instructions. Maintains professionalism in uncertainty. Re-engages quickly after setbacks or errors. Core Responsibilities: First point of contact for inbound calls Coordinate and complete pre-employment screening for Verify clients and the temporary division workers. Handle queries from clients and candidates using Verify services with professionalism and accuracy. Update and maintain accurate records ensuring compliance with GDPR. Collate feedback from candidates and clients post-interview or assignment. Support onboarding and compliance processes including referencing, document collection, and right-to-work checks. Assist with reporting tasks Ensure timely escalation of outstanding documentation or unresolved issues to relevant consultants or managers. Must demonstrate a high level of accuracy and attention to detail in all tasks, ensuring work is reviewed to identify or correct errors before submission. Act as a first point of contact for inbound calls and general office coordination queries. Ensure timely and accurate candidate onboarding, referencing, and compliance support. Maintain accurate data in recruitment, vetting and compliance systems Assist with reporting tasks and internal trackers for placements, performance, and compliance. Manage internal processes such as office supplies, supplier queries, and GDPR data tracking. Maintain office filing systems, both digital and paper-based, for efficient information retrieval. Act as key liaison with building management or IT support providers for routine facility issues or desk moves. Monitor and circulate internal communications, updates, or notices (e.g. policy reminders, staff memos). Support event logistics for internal training, client briefings, or networking events (e.g. catering orders, attendee lists, materials). Benefits: A highly competitive salary Wider Benefits package Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy. Job reference: 16105 To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes. By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy. Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. INDPERM ....Read more...