Purpose of Post
To assist the Chamberlain in providing a high-quality customer focused financial accounting and information service to the Environment Department.
Main Duties & Responsibilities
To raise Accounts Receivable (AR) invoices, credit notes and journals and recover monies due to the City of London in respect of work conducted on behalf of statutory undertakings, private individuals and businesses, etc. using Oracle.
To pro-actively chase aged debts as directed by Senior Accountant - Accounts Receivable and assist in completing the monthly debt reports.
Raising queries to debtors in writing and dealing with follow-up correspondence.
To collate and pay to the CoL’s appointed banker’s cash, and cheques received in respect of debtors’ invoices, and other sources.
Collate customer information and request new customers to be set up within CBIS.
Consult with the Cashiers Department to ensure accurate and timely allocation of BACs, CHAPS and other online payments.
Answering enquiries from AR customers as to any queries they may have on amounts due by reference to the City’s financial accounting system (Oracle).
Answering enquiries from staff as to financial coding by using the Corporation's computerised accounting system, Oracle.
To review and process payment requisitions regarding sundry invoices paid via WorldPay and ensuring the accurate allocation of funds.
Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
To undertake any other duties that may be requested appropriate to the grade.
Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when performing their duties.
Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
Training:You will be supported to achieve the Accounts assistant level 2 apprenticeship. Theoretical training will be delivered by the training provider on a weekly basis. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive 6 hours per week to completed course work within your working hours.Training Outcome:On successful completion of the apprenticeship, we aim to offer the opportunity to progress to a level 3 apprenticeship, then a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation.Employer Description:The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.Working Hours :Monday to Friday between the hours of 09:00 and 16.30, with 30-minute lunch break. Flexibility may be required at time to support business needs.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Logical,Team working,Non judgemental,Patience....Read more...
