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Bookkeeper & Personal Assistant

Are you an experienced bookkeeper looking for a varied part-time role with flexibility over your daily working hours? W.J. & M. Mash Limited is a long-established, family-owned business with interests spanning farming, property and Bovingdon Airfield Studios.We are looking for a capable, organised and dependable Bookkeeper & Personal Assistant to take ownership of day-to-day bookkeeping, payroll and business administration while providing practical support to the Managing Director.This could be an excellent opportunity for someone local who wants meaningful part-time work, plenty of variety and a working pattern that can accommodate commitments outside work. You will also benefit from a substantial handover period before the maternity leave begins.Why consider this opportunity? Approximately 20 hours per weekFlexibility to agree practical daily start and finish timesA varied role across finance, property, farming and general business administrationA substantial handover periodA friendly, informal and practical working environmentThe opportunity to take ownership within a long-established family business The role You will combine hands-on bookkeeping and payroll administration with PA support for the Managing Director and wider administrative assistance across the family business.Your responsibilities will include: Managing purchase and sales ledgersProcessing supplier and customer invoices, payments, expenses and prepaid cardsMaintaining accurate financial records and completing reconciliationsPreparing VAT returnsProcessing monthly payroll, including PAYE, National Insurance and pension requirementsMonitoring outstanding invoices and supporting cash collectionLiaising with employees, suppliers, customers and external advisers on routine finance mattersOrganising appointments, meetings, correspondence, travel and logistics for the Managing DirectorTracking deadlines and following up agreed actionsSupporting property matters alongside the outsourced property managerMaintaining farming recordsAssisting with ad hoc projects across the business About you You will be accurate, dependable and comfortable taking ownership within an owner-managed business where priorities can change and common sense matters.Salary and benefits £40k (full time equivalent)25 days' annual leave, pro-rated for part-time hours, plus bank holidaysWorkplace pension with a 3% employer contribution based on qualifying earnings and a minimum 5% employee contributionApproximately 20 hours per week across four or five daysScope to agree mutually workable daily start and finish timesA friendly, informal and practical working environmentA substantial handover period before the maternity leave begins You will need: Practical bookkeeping or accounts administration experienceExperience managing ledgers, invoicing, payments and reconciliationsExperience preparing VAT returns and processing payrollConfidence using Sage 50 and Excel or other spreadsheetsStrong organisational skills and attention to detailThe ability to work independently and manage changing prioritiesClear and personable communication skillsComplete discretion when handling confidential information Previous PA or executive support experience would be advantageous but is not essential. Farming experience is also not required, although an interest in learning about the wider farming and property business would be welcomed.  How to apply Please send your CV and a brief covering note outlining your relevant experience, availability and preferred working patternWork will be conducted in the site offices at Grove Lane.No recruiters please! ....Read more...

Office & Operations Coordinator

We're looking for a highly organised and capable Office & Operations Coordinator to help keep Jaffe & Company running smoothly.What's in it for you?We care a lot about the kind of people we hire. We are building a positive, ambitious environment with people who take their work seriously and want to contribute to building a great company culture.Why Jaffe & Company?We are proud of what we have achieved and excited about our future. Today, we are a team of 32 people and are investing in our next phase of growth, with a focus on developing our people, technology and processes to work more efficiently whilst continuing to deliver the quality of service our clients expect. We are recruiting to support that growth, making this a great time to join a firm that combines deep expertise and personal service with the ambition to keep improving how we work.Benefits: Pension: 6% employer contribution, 5% employee contribution.Private medical insurance.Life assurance: 4x salary.Gym membership / healthy lifestyle contributions.Regular socials, Friday lunches and much more.Training, study leave and paid professional memberships as required.  What We're Looking ForExperience Previous experience in office administration, office coordination, operations or a similar role.Experience in professional services would be helpful but is not essential.  About you Dependable, practical and willing to get stuck in, whatever the task.Takes pride in doing things properly, whether the task is large or small.Notices what needs doing and takes action rather than always waiting for instructions.Comfortable following established processes while looking for sensible ways to improve them.Personable, discreet and comfortable supporting people across all levels of the business.  About the roleThis is a varied, hands-on role at the centre of the business. Your main responsibility will be the day-to-day running of our Camden office, ensuring our team has the environment, equipment and support they need to work effectively. You will also work closely with and support our Practice Director, alongside providing administrative support across the wider business.We need someone who understands that the small things matter. Keeping the office tidy, the kitchen fully stocked, desks organised, stationery fully stocked, printers working and small IT or maintenance issues dealt with quickly all contribute to making Jaffe & Company a great place to work. Just as importantly, the role helps create the culture around the office through things like welcoming visitors, preparing meeting rooms properly and organising team socials. Responsibilities:Office Management Ensure the office, meeting rooms, kitchens and communal areas are organised, stocked and ready for use.Manage office supplies, groceries, Friday lunches, fruit, coffee, post, couriers and other regular deliveries.Keep the office running smoothly by dealing with equipment, maintenance and minor IT issues, and arranging external support when needed.Organise socials and internal events and coordinate practical health and safety requirements including first aiders and fire marshals.Proactively identify and resolve day-to-day office issues rather than waiting to be asked.  Practice Director & Business Administration Provide administrative support to the Practice Director across business, operational and financial matters.Support with financial administration, including allocating client payments, payment chasing and debt collection administration.Support projects and recurring administrative processes across the business.Help ensure important administrative tasks are completed accurately and on time.  People & Wider Team Support Coordinate employee onboarding and offboarding, including IT access, equipment, desk set-up and relevant administration.Maintain and improve onboarding, offboarding and other operational checklists.Help maintain a positive office culture by organising birthday cards, cakes and gifts, and making sure team occasions are recognised and celebrated.Monitor shared inboxes and provide cover for the Client Services team and Managing Partner's Executive Assistant when required.Support calls, meetings, visitors, databases, document administration and other general office requirements.Get involved in wider projects or areas of the business where you have a particular interest or strength.  Additional information Applicant must have the right to work in the UK. We are unable to provide visa sponsorship for the role.We are a 4-minute walk from Camden Town station.  About UsJaffe & Company has been providing tax preparation and advisory services for American expatriates living in the UK for over 40 years. Our clients come in all shapes and sizes, but for all of them our goal is the same: to help them navigate the complexities of both tax systems and give them the peace of mind that they have professionals they can rely on.With our entire team working across both US and UK taxes, we ensure that both tax jurisdictions are coordinated as efficiently and smoothly as possible. We believe the longevity of our client base reflects the high-quality, friendly and personal service we provide, as well as the knowledge and expertise of our team.What happens next?Please apply here.  If shortlisted for the role, our agent Hiring People will contact you.  You may be asked to complete a short video interview. Please keep an eye on JUNK/SPAM  ....Read more...

Intelligent Client Function (ICF) Business Apprentice

To provide administrative support to the ICF to ensure an efficient, effective and responsive service to both North Northampton, West Northampton and The Northamptonshire Children’s Trust. With a focus on adding value, the role of business apprentice contributes to the efficiency of the team, through support of functional areas, working across teams and resolving issues as requested. Building skills to use a range of digital tools, including Microsoft 365 and AI-supported applications, to improve efficiency and support day-to-day operations while contributing to team objectives. The flexibility and responsiveness required allows the apprentice to develop a wide range of skills and experience across a variety of tasks. Principal responsibilities Provide administration support linked with day-to-day governance and relationship management of the Northamptonshire Children’s Trust, on the behalf of West Northants and North Northants. Carry out a range of administrative/business support tasks for the team and service area. This may include but is not limited to; data entry, producing correspondence, event planning, minute taking, booking venues or transport, uploading content to our website and intranet pages, and supporting with grant funding applications. Provide administrative support for all governance meetings or processes which will involve, scheduling meetings, including meetings with cabinet members, minute taking and producing meeting minutes for those specified processes. Maintaining the corresponding action logs, chasing for outstanding actions and managing the attendance log for meetings. Manage incoming and outgoing post and deliveries for the ICF and additional Children’s Services as required. Maintain procedures and documentation in relation to the role’s tasks and responsibilities. Assist with administration for the Head of Commissioning and Contracts and the wider Commissioning team. Ensure that all legal documentation for the Service Delivery contracts, the associated schedules, and the Support Services agreement are available for the Directors and Assistant Directors as and when required. General responsibilities The business apprentice is expected to deliver their responsibilities efficiently and with integrity – showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills. The business apprentice is expected to show initiative, managing priorities and own time, problem-solving skills, decision-making. Demonstrate awareness/understanding of equal opportunities and other people’s behavioural, physical, social and welfare needs. Comply with the Council’s policies and procedures including (but not limited to) safeguarding, financial regulations, promotion of equalities, customer care, agreed audit actions and health and safety (ensuring that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons). Understand the councils commitment to Corporate Parenting and take responsibility to support this commitment. Enable the council to be the best corporate parents possible to children and young people in our current and previous care. Carry out any other duties which fall within the broad spirit, scope and purpose of this job description and which are commensurate with the grade of the post. This job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which they will be required to work.  In the interests of effective working, the major tasks may be reviewed from time to time to reflect changing needs and circumstances.Training:Your programme will be delivered online, with the following structure: 9 workshops which will be delivered on-line on a monthly basis. During these sessions, new topics will be taught by your tutor. Between sessions, you’ll complete self-study tasks spread throughout the week. You will have regular meetings with your tutor on 1-2-1 basis every 6-8 weeks.Training Outcome:This apprenticeship provides an excellent foundation for a career in local government. Following successful completion, there may be opportunities to apply for permanent roles within Business Support, Administration, Governance, Commissioning or Project Support teams. The skills and qualification gained will support future career progression across the Council and wider public sector.Employer Description:North Northamptonshire Council is the unitary local authority responsible for delivering public services across the areas of Corby, East Northamptonshire, Kettering, and Wellingborough. As a unitary council, it manages services such as council tax, waste and recycling, housing, planning, roads and transport, education, libraries, and adult and children’s social care.Working Hours :37 hours a week over Monday to Friday. Normally 9.00am to 5.30pm, Monday to Thursday and 9.00am to 5.00pm, on Friday. The council has a flexible working policy.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Non judgemental ....Read more...

Apprentice Administrator

The role will include: Administration / Customer Service Inputting data with a high level of accuracy To deal courteously and efficiently with all visitors and provide refreshments Answering the telephone in a professional manner  Assisting all members of the team as / when required Ensure that trust policies are observed and that good practice is encouraged, particularly in the areas of health and safety, equal opportunities and confidentiality Premises & Compliance: Coordinate and maintain compliance records relating to health and safety, estates and statutory requirements Monitor renewal dates and support the effective management of premises-related documentation Liaise with contractors, suppliers and schools to ensure compliance activities are completed within agreed timescales Produce reports and maintain databases to support strategic compliance monitoring  Identify areas for improvement and recommend more efficient and administrative processes Support with the input and processing of orders on the financial database, maintaining accurate records Support projects relating to estates, facilities and compliance across the Trust HR & Payroll: Provide administrative support throughout the employee lifecycle, including recruitment, onboarding and personnel changes Maintain HR systems and employee records, ensuring accuracy and confidentiality Prepare payroll information / support monthly payroll processes including the inputting of timesheets Produce correspondence, reports and documentation relating to staffing matters Liaise with schools, managers and external providers to resolve routine queries Marketing and Personal Assistant Duties: Coordinate communication activities across the trust, ensuring information is presented professionally and accurately Support the development of newsletters, website content and social media communications in line with trust guidelines Manage diaries, meetings and events for senior leaders and maintain action trackers Draft correspondence, presentations and reports using a range of digital systems Build positive relationships with internal and external stakeholders and represent the trust professionally Support projects and initiatives that contribute to the trust's strategic priorities Use digital platforms and communication tools effectively to promote engagement and collaboration Data Protection: Support the implementation and monitoring of GDPR and information governance procedures Maintain accurate records relating to data requests, retention schedules and compliance activities Produce reports and documentation to support data protection monitoring Liaise with stakeholders across the trust regarding information requests and record management Identify issues and escalate concerns in accordance with established procedures Governance: Organise trustee, committee and local governance meetings, including preparation and distribution of agendas and papers Produce accurate minutes and maintain action logs and governance records Ensure governance documentation is stored securely and complies with statutory requirements Communicate effectively with trustees, governors and senior leaders, acting as a professional point of contact Support the preparation of reports and information required for statutory returns and meetings Contribute to continuous improvements in governance administration processes Training:The qualification will involve the candidate undertaking the following duties to meet the Knowledge, Skills and Behaviours required for the Apprenticeship Standard:   Duty 1 Communicate with stakeholders, such as internal teams and external organisations, using appropriate methods and professional language. This may include letters, phone, face-to-face, e-mail, videocall, online chat functions or digital platforms.  Duty 2 Support internal or external events or meetings, in person or on line, following organisational policies and procedures.  Duty 3 Access and store information securely in line with organisational requirements for future use and recovery. For example physical and or digital filing systems.  Duty 4 Use software packages to collate, input and extract data and information in line with organisational requirements. For example updating office databases, stakeholder records or notes, finance records, CRM systems or sending mailshots.  Duty 5 Format and input data in line with organisational requirements. For example, redacting information, stakeholder details, expenses, travel and routine reports. Report or escalate errors, breaches or concerns to supervisor or line manager.  Duty 6 Provide support to team members to help ensure that activities are carried out within agreed timescales, budgets and quality expectations. For example, ordering and reporting on office resources or sourcing information. Inform line manager or supervisor on any changes, anomaliesor concerns.   Duty 7 Identify, collate and handle data and information from different sources such as business, stakeholder records and delivery notes. Share securely, confidentially and in line with organisational expectations and requirements.  Duty 8 Be aware of the organisation’s priorities andactivities, and how the role supports these. For exampleundertaking routine tasks such as presenting information and producing documents.  Duty 9 Identify issues and escalate problems to others when beyond remit.  Duty 10 Plan and review workload with supervisor to ensure best use of time to complete allocated tasks to deadlines.  Duty 11 Keep up to date with sector developments to enhance skills and follow a continuous professional development plan.  You will complete an End Point Assessment this will involve the following:  Showcase/Portfolio Interview Practical Observation Professional Discussion  Training Outcome:There may be a possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification. There may also be further apprenticeship / other training available following successful employment and achievement of the apprenticeship qualifications.Employer Description:Welcome to SHARE Multi-Academy Trust We are a small, friendly partnership, currently consisting of five secondary and four primary schools in West Yorkshire. Our core belief is about valuing people and helping them to be as successful as they can be. This is both challenging and rewarding and we hope you find it inspiring. In the years since the Trust was formed in 2011, schools everywhere have seen a considerable amount of change. We have met these challenges with a shared approach, working as a team, enjoying the support of shared moderation, making us stronger and more structured. Through supporting and challenging each other, the Trust has enriched each member school beyond our expectations. We encourage the sharing of our expertise, whether it’s about recruiting and retaining good staff or improving the quality of learning; we all contribute and share our experience and best practice, helping to make our schools better places for our staff and pupils. High performing schools enjoy the opportunity to contribute and share good practice, meeting with like-minded headteachers as partners and helping to improve the standard of education for young people. Our own model for school improvement is an effective resource that we regularly tap into: good behaviour, good routines in lessons, tackling teacher expectations, stretching pupils and marking with constructive feedback are the key foundations we build on for long-term success. Schools that need more support soon begin to thrive.Working Hours :Start and finish times: 8.00am - 4.00pm Monday to Thursday 8.00am - 3.30pm Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Excellent attendance,Microsoft Office, Word & Excel ....Read more...