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Apprentice Finance Administrator

Processing purchase invoices, credit notes, and raising ad-hoc sales invoices Managing credit card payment processing Running supplier payment batches Handling staff expense claims in line with company policy Verifying, updating, and maintaining supplier details Preparing supplier statement reconciliations to ensure accuracy of outstanding balances Managing and maintaining meeting rooms and booking schedules Making hotel bookings for staff when required Ordering lunches for meetings Supporting general administrative tasks across the office Handling queries sent to the Finance team and ensuring timely, accurate responses Communicating with suppliers, staff, and other stakeholders to resolve issues Building positive working relationships to maintain smooth cross‑department operations This role exists to ensure that both financial operations and office administration run efficiently and to a high standard Accountabilities & Commitments Required: Accountability for Accuracy and Compliance: Candidates must take ownership of: Ensuring all financial data (invoices, expenses, payments, reconciliations) is processed with a high level of accuracy Following internal finance procedures, purchase controls, and the expenses policy Maintaining up-to-date, supplier records and ensuring changes are correctly verified Protecting the integrity of financial information by identifying discrepancies and acting promptly to correct them Obligation: Maintain consistent attention to detail and uphold the organisation’s financial controls at all times Commitment to Confidentiality and Professional Conduct: Handle financial data, supplier information, and employee expense details with complete discretion Treat all sensitive information in line with confidentiality policies and GDPR expectations Represent the organisation professionally in all communications - written, verbal, and face-to-face Obligation: Exercise good judgement and maintain trust by safeguarding sensitive information Accountability for Timely Delivery and Prioritisation: Manage a varied workload in a busy environment, ensuring deadlines are met - particularly payment runs, reporting cycles, and meeting room/office arrangements Prioritise tasks logically when dealing with competing demands Take responsibility for following tasks through to completion without needing constant oversight Obligation: Maintain a proactive approach to workload management and deliver high-quality outputs under time pressure Commitment to Team Collaboration and Support: Work closely with colleagues in Finance and across the wider office to support shared goals Step in to support others during busy periods or absences Contribute positively to team culture and communication Obligation: Demonstrate a co-operative, supportive attitude and help maintain a strong team dynamic Accountability for Office Standards and Professional Environment: Ensure meeting rooms, reception, and common areas are organised, clean, and presentable Manage bookings and office arrangements with care and accuracy. Uphold a welcoming, professional atmosphere for staff and visitors Obligation: Take pride in supporting a well-organised and professional office environment Quality & Environmental Responsibilities: Responsible for the management, compliance and upkeep of the quality & environmental procedures, records, and documents relevant to the role Training: Business Administrator Level 3 Apprenticeship Standard Work Based Training Regular 4 - 6 weekly Tutor sessions at Work Training Outcome: Upon successful completion of this apprenticeship, you will be offered a permanent position Employer Description:Our values:We are part of the Terberg Environmental Group that has roots going back to 1869, part of the larger Terberg Group that is still family-owned. With family values at our core, we operate honestly and with integrity. We aim to represent our core values in all areas of our work. Our core values are: Customer Focus, Entrepreneurial Spirit, Flexibility, Innovation, Integrity, Quality and Sustainability.Working Hours :Monday - Friday, 8.00am - 4.00pmSkills: Communication skills,IT skills,Attention to detail,Customer care skills,Number skills,Team working ....Read more...

Business Administration Apprentice (Salary £24,479)

Your main focus will be to deliver an efficient, high level of administrative support to a group of lawyers. The Private Client Advisory team advise private individuals in various matters including estate planning, trusts, powers of attorney, will-writing, probate, wealth protection and succession planning. Whilst your local office will be Gatwick, you will be supporting case handlers nationally in all locations. This role is designed to teach valuable administration skills and give you experience of working in a busy office. Your main responsibilities within the department will include the following: Ensuring our client files are in impeccable order, take responsibility for post coming into the business and methodically process important original documents in line with our policies and procedures Support the delivery of high levels of client communication Providing support wherever possible across the team and clients by dealing with queries and enquiries and ensuring Partners and fee earners are able to respond to queries from clients and other parties. This requires excellent written, verbal and telephone communication skills The role must ensure that the fee earners are able to focus their time on activity which increases revenue by coordinating all other activities and taking responsibility for delivering consistency across the Group Support fee earner email management, ensuring emails are filed in the relevant electronic system in accordance with procedures, processes and policies Manage fee earner diaries via the electronic calendar system, arranging meetings and ensuring accurate information is included in invites to internal and external attendees Arrange conference calls and in-person meetings, follow procedures to book meeting rooms and video conferences when required and cancel those as soon as possible if arrangements change Ensuring that room bookings are made with sufficient information to enable Reception to have full details; use the appropriate room booking form to do this Book travel arrangements and accommodation in accordance with our Policy Prepare agenda for meetings, collate papers for meetings ahead of the meeting in a timely manner, take minutes of meetings and produce those minutes as soon as possible after the meeting Coordinate an efficient and accurate billing process and support fee earners with providing the right level of information to clients to ensure swift payment of invoices. Liaise with our Finance Team in the delivery of this Undertake regular reviews of matter lists with fee earners to ensure high levels of financial hygiene Support our Group Sales & Marketing Team in the hosting of events in the relevant location or events in connection with Business Legal Services and/or Private Wealth Undertake file opening procedures ensuring all aspects of the process are completed including all compliance checks, creation of letters of engagement and, where relevant, completion of the pricing and resourcing model Work collaboratively with your Personal Assistant colleagues within your location and across the Group to provide a seamless and efficient, top-quality service to the business Maintain email distribution lists; ensuring they are kept up to date Ensuring relevant pages of the intranet for your location, team, departments and kept up to date Training:Business Administrator Level 3 Apprenticeship standard.Training Outcome:Whilst this is initially a 2-year fixed term contract, Irwin Mitchell looks to retain our apprentices after completion of the apprenticeship.Employer Description:Irwin Mitchell are a national law firm with a local reach, for life’s important moments – the ones you plan for and the ones you don’t expect. Their legal experts combine technical excellence with empathy, understanding, and a commitment to always put their clients first. Life at Irwin Mitchell. You’ll feel part of a welcoming, inclusive environment where your individuality matters. Irwin Mitchell celebrate what makes you unique and support you to thrive. Together, they achieve incredible things and make a real difference to their clients and communities.Working Hours :Monday to Friday, from 9:00am to 5:00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Team working ....Read more...

Apprentice Administrative Support Officer

The role requires accuracy, organisation, discretion and the ability to work within established procedures and statutory requirements. Key Responsibilities: Administrative & Office Support Provide day-to-day administrative support to the Town Clerk, Deputy Town Clerk, Finance Officer and Facilities Manager. Act as the first point of contact for the Council, dealing professionally with face-to-face, telephone and email enquiries, resolving routine matters and referring more complex issues appropriately. Manage shared email inboxes within agreed response times; provide inbox cover when required. Maintain accurate manual and electronic filing systems, databases and records in accordance with data protection and record retention requirements. Maintain councillor records including contact details, committee membership, register of interests and attendance records. Maintain the minute tracker and ensure minute books are kept up to date, correctly ordered and prepared annually for binding.  Order and monitor stationery and office consumables and ensure office equipment (including photocopier and franking machine) is maintained and operational. Undertake general administrative duties including document preparation, correspondence, data entry and distribution of information. Meetings & Governance Support Arrange meetings for councillors and officers, including room preparation and refreshments where required. Assist in the preparation, publishing and distribution of agendas and supporting papers in accordance with statutory deadlines and council procedures. Upload statutory notices, agendas and minutes to the Council website and ensure public notices are displayed as required.  Attend meetings as required and prepare draft minutes for review by the Clerk. Ensure records of meetings and decisions are accurately maintained and accessible. Mayoral & Civic Administration Maintain the Mayoral diary and coordinate civic engagements in liaison with the Mayor and Officers. Prepare and manage routine Mayoral correspondence.  Provide administrative support for civic functions including Mayor Making, Civic Service, Remembrance Sunday and Awards.  Assist with event logistics and documentation in accordance with established procedures. Tourist Information & Customer Service Provide cover at the Tourist Information Desk, welcoming visitors and providing accurate local information. Process ticket sales and bookings using the Council’s ticketing system and handle associated transactions in line with financial procedures. Maintain a working knowledge of booking and ticketing systems.  Manage calls to the Council’s main telephone number and respond to or redirect voicemail messages as appropriate. Marketing & Events Support Provide administrative support to the Marketing Manager and Marketing Officer. Assist with basic website updates and preparation of promotional materials. Support the organisation and delivery of council and community events. Attend evening and weekend events where required to support council activities. Compliance & Professional Development Support compliance with statutory requirements, council policies and data protection legislation. Handle sensitive and confidential information appropriately. · Undertake training relevant to the role and participate in continuing professional development.  Carry out other duties commensurate with the grade of the post. Training:The candidate will follow a Level 3 apprenticeship programme and study towards a full standard as a Business Administrator. This training will be structured and delivered by Cheshire College – South & West. If you do not already hold GCSEs at Grade A-C / 8-4 in English and Maths you may be required to complete Functional Skills in the related subjects to attain Level 2 Functional Skills.Training Outcome:On successful completion of apprenticeship, a full-time position will be considered.Employer Description:Nantwich Town Council is a representative body and local voice for the community it serves. Established in 1974, today it is represented by fifteen Councillors, who were last elected in 2023. A main function of the Town Council is the management of the Civic Hall which stages a variety of live music and other entertainment, such as comedy nights, as well as being a central hub and information point for the town. Other key functions include running of the Nantwich Market along with associated, weekly outdoor markets and the four community allotment sites. In addition, there are also key, annual, important events in for the town that the Council supports, such as the Christmas Lights Switch On and Remembrance Sunday.Working Hours :Monday - Friday, 9.00am - 5.00pm. Some evening or weekend work may be required but will be discussed in advance and TOIL is then agreed.Skills: Communication skills,IT skills,Attention to detail,Customer care skills,Team working,Time management ....Read more...