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Apprentice People Administrator

Process paperwork related to variation of contracts for exiting employees, ensuring compliance with legal and organisational requirements Prepare and distribute HR-related documents, such as employment contracts, variation of contract letters Produce regular management reports Support the implementation of systems relating to the function, for example Sage Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks, when instructed Support the management of the sponsorship license and records related to sponsorship staff Administer employee benefits platform Serve as a point of contact for employees regarding HR-related questions, concerns, and requests for assistance Facilitate communication between employees and the People Function, and escalate issues as needed to ensure timely resolution Promote a positive work environment and organisational culture by fostering employee engagement and morale Manage queries in the general HR Inbox, escalating to the People and Sponsorship Advisor when required. Support in right to work checks and DBS applications. Submission of Occupational Health referrals Adding new starters to platform, Review of routine employee letters, including probation and invitation letter. Ensuring sickness records, and maternity / paternity records are up to date, e.g. on the sickness absence tracker Training:HR Support Level 3 Apprenticeship Sandard The apprentice will have a dedicated 1-to-1 tutor assigned to have regular meetings. The qualification is delivered through 6 full-day, online, bi-monthly workshops covering the following topics: Induction - Business and Understanding HR Legislation and Policy HR Function HR Systems and Processes Problem Solving Project Management -EPA prep Following the workshops, the apprentice will work towards the End-Point Assessment (EPA). The EPA consists of two assessment methods: Consultative Project Professional Discussion Training Outcome:Possible roles within Human Resources and/or administration.Employer Description:The Rehability UK Group is a dynamic and innovative family of companies driven by the vision of our founder. We have grown from a base in the West Midlands, where we still have our Head Office in Birmingham, to include services across the Midlands and in both the South East and South West of England and we are now expanding into Northern England. The Rehability UK Community division is focussed on the West Midlands and the M25 corridor. We support over 600 adults across a range of settings and employ around 1200 people across the country. These figures are not static, as the Group continues to develop and open new services. Rehability UK is a leading Specialist Healthcare provider for Mental Health, Learning Disability, Autism, Brain Injury Rehab and Children's Services.  Our services and the people who work in them exist to help the people we support to live their best possible lives. They are at the heart of all we do, whether we are working directly with them or working the support teams, such as HR, training and finance. Healthcare isn’t and shouldn’t be a box-ticking exercise. We do the things we do because they add value, practicality, and happiness to the lives of the people we care for.Working Hours :Monday to Friday, 9.00am to 5.00pm. Office based.Skills: IT skills,Attention to detail,Organisation skills,Written & verbal communication,Time management,Willingness to learn,Reliable,Customer service,Professional and trustworthy,Punctual,Positive attitude,Open to feedback ....Read more...

People ( HR ) Administrator Apprentice

Key Responsibilities: People Administration Process paperwork related to variation of contracts for exiting employees, ensuring compliance with legal and organisational requirements Prepare and distribute HR-related documents, such as employment contracts, variation of contract letters Produce regular management reports Support the implementation of systems relating to the function, for example Sage Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks, when instructed Support the management of the sponsorship license and records related to sponsorship staff Administer employee benefits platform Serve as a point of contact for employees regarding HR-related questions, concerns, and requests for assistance Facilitate communication between employees and the People Function, and escalate issues as needed to ensure timely resolution Promote a positive work environment and organisational culture by fostering employee engagement and morale Manage queries in the general HR Inbox, escalating to the People and Sponsorship Advisor when required Support in right-to-work checks and DBS applications. Submission of Occupational Health referrals Adding new starters to the platform, Review of routine employee letters, including probation and invitation letters Ensuring sickness records and maternity/paternity records are up to date, e.g. on the sickness absence tracker Health and safety Fire safety in the office (office risk assessments, regular function checks and recording thereof, nominations for fire warden, logs). PAT testing of office equipment, and ensuring this is done prior to the previous end date Stationery supply management Cost and budget control - liaising with the finance team and providing reports as required Purchasing of stationery supplies Stock control Allowance to people who use the office Office Organisation Managing use of space by personnel (preventing overcrowding, hot desk bookings) Ensuring any notices are in date (H&S notices, insurance certificates etc) Booking meeting and training rooms when necessary Keeping the kitchen clean and stocked where necessary Organising celebrations in the office, including birthday cards and cakes for staff, and for registered managers Managing the archive function for the business Direct operational support Answering the telephone when necessary and directing callers to the appropriate person/s Welcoming guests to the office and supporting their visit with information, guidance and refreshments as appropriate Planning office induction to new managers and liaising with heads of department to facilitate delivery. Administration support Communicating with staff regarding return of equipment after leaving, etc. Taking and producing minutes for meetings when asked, including, but not limited to, team meetings Assistance to the CEO Ensuring refreshments are provided and delivered according to the CEO's requirements, for them and for the Chief Operating Officer and Managing Director Managing communications for the CEO in all formats Managing the CEO's environment to comply with their requirements Undertaking such tasks as buying gifts, arranging travel, etc., as required. Training:Your training plan Velocity apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, they will provide the skills necessary to succeed in the workplace and to expand future career prospects. Throughout the apprenticeship, learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their programme.Training Outcome:The role offers long-term security and the opportunity to progress into a permanent position.Employer Description:The Rehability UK Group is a dynamic and innovative family of companies driven by the vision of our founder. We have grown from a base in the West Midlands, where we still have our Head Office in Birmingham, to include services across the Midlands and in both the South East and South West of England and we are now expanding into Northern England. The Rehability UK Community division is focussed on the West Midlands and the M25 corridor.Working Hours :Monday to Friday, shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative ....Read more...

Part-Time Payroll and HR Assistant

Are you an experienced Payroll or HR Administrator looking for a part-time role with flexible hours where you will be genuinely valued? Do you enjoy being trusted with important payroll and HR responsibilities while working in a supportive, friendly team with access to wellbeing benefits, development support and 5.6 weeks' holiday? If so please read on...We are looking for a highly organised and detail-focused Part-Time Payroll and HR Assistant who would be genuinely valued as an important part of our team. This role supports the smooth running of payroll and HR administration, based on site with one of our clients in Cromer, Norfolk (seafood), and with some work from home activities to support other key HR client activities (depending on hours worked).As an HR Consultancy, we are looking for an additional team member to join us and make a meaningful contribution as part of both our client's on-site team and our wider consultancy work. The successful candidate will play a trusted role in running payroll for this specific client, helping ensure employees are paid accurately and on time, maintaining confidential employee records, and providing practical administrative support across the employee lifecycle. This is a role where your care, reliability and attention to detail will be recognised and appreciated.What We Offer A supportive, friendly working environment where your work will be genuinely valued.Flexible part-time hours, where possible, because we appreciate the importance of balance.Training and development opportunities to help you grow in your HR career, if that is something you would like.Pension with NEST.5.6 weeks holiday, with flexibility.Access to discounts and a wellbeing platform, including 24/7 GP services.Learning and development support, if desired. Key ResponsibilitiesPayroll Administration Support the preparation and processing of monthly payroll, bringing accuracy, care and a strong sense of responsibility to meeting deadlines.Maintain payroll records, including new starters, leavers, contractual changes, overtime, deductions, holiday pay, sickness and other absence information, knowing this work makes a real difference to employees.Check timesheets, payroll data and supporting documentation, resolving queries promptly, professionally and with a helpful approach.Take the lead on calculating pay rates, working hours and holiday calculations for casual workers and employees with variable hour contracts, with support available when needed.Support pension administration, statutory payments and payroll-related reporting as required.Liaise with employees, managers and external providers to answer routine payroll queries in a clear, kind and professional way. HR Administration Maintain accurate and confidential employee records in line with data protection requirements, bringing discretion and care to work that people rely on.Prepare HR documents such as offer letters, contracts, variation letters and standard correspondence with accuracy and attention to detail.Support a positive onboarding experience for new employees, including right to work checks, references and induction administration.Record and monitor annual leave, sickness absence and other employee absence information.Assist with recruitment administration, including advertising vacancies, arranging interviews and communicating warmly and professionally with candidates.Provide general administrative support for HR processes, policies, training records and employee communications, helping things run smoothly for colleagues and clients.Support employee queries and basic employee relations matters on site, acting as a trusted and approachable point of contact. About YouEssential Previous administrative experience within payroll, HR, finance or a similar office-based role, with hands-on experience using Sage Payroll.An understanding of UK payroll processes, PAYE, pensions and statutory payments.Strong attention to detail and confidence working with numbers, records and confidential information.Good working knowledge of Microsoft Office, particularly Excel, Outlook and Word and Applications such as SharePoint and Teams.Excellent organisation skills, with the ability to prioritise tasks and meet deadlines while feeling supported by the wider team.Clear and professional communication skills, both written and verbal.Discreet, trustworthy and able to handle sensitive information appropriately.proactive, helpful and flexible approach to work, with a willingness to be part of a team where your contribution will be noticed and valued. Desirable Experience using HR systems or payroll-related software such as Bright Pay, Xero, BreatheHR or similar.Awareness of HR procedures, employment documentation and employee lifecycle administration.HR and payroll or business administration qualification, or equivalent experience.Driving licence and use of a car to be able to travel to client site(s) Working ArrangementsThis is a part-time role, working up to a maximum of 24 hours per week across 4 days. We are happy to discuss flexible working patterns with the right candidate, while recognising that some flexibility may be needed around payroll deadlines and busy HR periods. The role will be office-based, with some remote working depending on business requirements.If you enjoy being trusted with important detail, supporting people well, and being part of a professional team, with the ability to learn and grow we would be delighted to hear from you. ....Read more...

Pricing Analyst

We are working with a leading provider of specialist cleaning and facilities management solutions. As they continue to expand, they are looking for a detail-oriented Pricing Analyst to bridge the gap between the Sales and Finance teams, ensuring every tender and contract is both competitive and profitable.The Pricing Analyst will be the commercial engine behind the customer proposals. You will take operational data (labor hours, cleaning frequencies, material costs) and financial targets to build accurate, data-driven pricing models. Working directly with the Sales team (to win business) and Finance (to protect margins), you will ensure the business remains the preferred choice for clients without compromising on profitability.Key ResponsibilitiesData Analysis & Pricing (Excel Heavy) Input, organize, and cleanse large datasets (e.g., square footage, site visit frequencies, wage data) to calculate per-customer cleaning service pricing.Develop and maintain complex Excel pricing models using advanced formulas, VLOOKUPs, and pivot tables to simulate labor scheduling and cost absorption.Analyze historical contract performance to recommend price adjustments for renewals or upsells. Cross-Functional Collaboration Partner with the Sales team to translate client Requests for Proposals (RFPs) into accurate cost-to-serve models.Work with Finance to embed overhead allocation, National Living Wage changes, and PPE/chemical costs into all pricing templates.Act as the gatekeeper for pricing governance, ensuring no bid goes to a client without a validated margin check. Template & Tool Management Maintain and update the business master pricing templates and tools, ensuring they reflect current supplier costs (e.g., janitorial supplies) and labour legislation.Build standardized “what-if” scenarios to help Sales quickly adjust service levels (daily vs. weekly cleaning) without breaking profitability. Reporting & Insights Generate weekly/monthly pricing reports to show win/loss ratios by service type and margin leakage.Provide post-bid analyses to explain why certain pricing won or lost a contract, offering actionable insights for future tenders. Compliance & Governance Ensure all proposed pricing complies with the business pricing policies, financial targets, and minimum margin thresholds.Maintain an audit trail of pricing versions to support client negotiations. Qualifications & RequirementsEssential: Advanced Excel Proficiency – You must be comfortable with nested formulas, pivot tables, data validation, and lookups (INDEX-MATCH/XLOOKUP). Ability to build a dynamic pricing model from scratch is a plus.Numerical Accuracy – Flawless attention to detail; the ability to spot a misaligned decimal or incorrect labor minute before it costs the company thousands.Communication Skills – You can explain to a Salesperson why a price went up (due to travel time, consumables, etc.) without using complex finance jargon.Deadline-Driven – Ability to manage 5+ concurrent pricing requests during peak tender season without sacrificing accuracy. Desirable (but not required): Previous experience in Facilities Management, Cleaning, or Logistics (understanding of minimum wage bands, holiday pay accrual, or shift-based staffing).Experience with CRM/ERP systems (e.g., Salesforce, Sage, or Power BI).Basic understanding of UK employment law regarding wage calculations (if UK-based) or relevant local labor laws. ....Read more...