Property Administrator
We are seeking a detail-oriented and organized Property Administrator to join our clients busy team based in Rickmansworth.
As the Property Administrator, you will be responsible for providing administrative support to the property management team and ensuring the smooth operation of tenant and property administration. This is a full-time position with opportunities for growth and development.
- Assist with leasing activities processing lease applications and agreements
- Coordinate move-in and move-out processes, including inspections and key collection
- Handle tenant inquiries and concerns in a professional and timely manner
- Perform data entry tasks to maintain accurate tenant records in the database
- Assist with deposits
- Prepare and distribute notices to tenants as required
- Assist with the coordination of property maintenance and repairs
- Assist with management of utilities, council tax, service charge etc.
- Support the property management team with various administrative tasks
- Provide excellent customer service to tenants, visitors, and vendors
To be successful in this role you will already have experience in a similar property administration or office admin role. You will be able to demonstrate that you are extremely organized and understand how to prioritize your workload.
You will also have:
- Excellent communication skills, both written and verbal
- Ability to upsell additional services or amenities to tenants
- Attention to detail and ability to multitask effectively
- Strong phone etiquette and customer service skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Prior experience in an office or administrative role is preferred
You will have the opportunity to learn and progress in this role. The role is based on site Monday to Friday in Rickmansworth with no weekend work. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional customer service in the property management industry, we encourage you to apply for this position
f this Property Administrator role is of interest to you, then please send your updated CV or call Carly on 02036685680 ext 113. ....Read more...
Base Lettings/ALB are a leading Property Investment and lettings company with a property portfolio of over £100m. Headquartered in Nottingham, we aim to provide investors and tenants the opportunity to invest and live in prime developments across the UK and are constantly acquiring new sites for conversion and redevelopment.Training:
Business Administrator Level 3
Functional Skills in English and maths if required
21 months inclusive of 3 month EPA period
Monthly College attendance – one day per month Nottingham City Hub Campus
Please note that as this is an apprenticeship standard you will be required to sit an end point assessment.Training Outcome:Future employment within the company as a property administrator role or letting agent.Employer Description:We started small in 2009, and today we’re an industry-leading group of companies covering property development, residential and commercial lettings.
We believe in the bespoke approach, creating places tailored to people. From affordable accommodation to loft-style luxury, our mission is to provide Britain with homes built for all walks of life.Working Hours :9.00am - 5.00pm, Monday to Friday, 37.5 hours per week.
30 minutes lunch break each day, unpaid.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental....Read more...
Assisting with client correspondence, including emails and phone calls
Managing and organising property files and records
Preparing documentation for property transactions (e.g., contracts, letters, forms)
Scheduling appointments and managing diaries for conveyancing staff
Supporting compliance with legal and regulatory requirements
Maintaining office systems, databases, and filing procedures
General administrative support as required
Training:Business Administrator Level 3.
You will attend face to face lessons once a month on a Thursday at Chiltern Training Ltd in the Reading town centre.Training Outcome:Once you have completed the Business Administration Apprenticeship Level 3 you can progress to various different roles such as, senior administrator, team leader, management etc.Employer Description:Platinum Solicitors is a specialist property law firm based in Reading, Berkshire. Our practice is dedicated exclusively to property transactions, allowing us to bring a wealth of focused experience and insight to every matter we handle.
We understand that buying or selling a home can be one of life’s most stressful experiences. That’s why our team is committed to making the entire process as straightforward, efficient, and stress-free as possible. We provide clear, practical legal advice tailored to your needs, with the aim of securing the best possible outcome for every client.
Whether you're a first-time buyer, an experienced investor, or selling your family home, you can rely on us for professional service, transparent communication, and unwavering support throughout your property journey.Working Hours :You will work full-time Monday - Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative....Read more...
You will support the smooth running of property compliance processes, ensuring all legal and statutory requirements are met across managed properties.
This is an administration-focused role supporting the compliance and property management function.
Typical duties will include:
Managing and updating compliance records and databases
Monitoring key certification dates such as gas safety, EPCs, EICRs, and smoke alarm checks
Liaising with contractors, landlords, and tenants to arrange compliance inspections
Booking appointments for property visits and safety checks
Uploading and maintaining legal documents and certificates
Chasing outstanding documentation and reports
Ensuring properties remain compliant with legal and statutory requirements
Handling phone and email enquiries professionally
Supporting the wider property management team with general administration duties
Assisting with key management and document filing
Maintaining confidentiality and GDPR compliance at all times
Training:
Full on-the-job and off-the-job training will be delivered supported by our Training Provider - Davidson Training UK Ltd
All training will be carried out within the workplace during working hours
Business Administrator Apprenticeship Standard Level 3
Full training will be given leading to a recognised Business Administrator Apprenticeship Standard
Training Outcome:There will be opportunities to further develop your career within property compliance, administration, and property management, providing successful completion of the apprenticeship.Employer Description:We are residential estate agents located in Elephant and Castle, London SE1, offering lettings, property management, sales and block management in the London area. Being located in the centre of Elephant and Castle we are the perfect agency for this area and surrounding London areas in. Cubix Estate agent in London has only been established since 2014 but we are already recognised in this area as a reputable estate agent.Working Hours :Monday - Friday, 10:00am - 6:30pm, with 2 Saturdays per month required (9:00am - 5:30pm). This remains a 5-day working week, so if you work a Saturday, you will have a day off during the week.Skills: Communication skills,Organisation skills,Customer care skills,Team working,Good level of spoken English,Enthusiastic,Build good relationships,Interest in the property field,Self-motivated,Confident,Good telephone manner....Read more...
An opportunity has arisen for a Legal Assistant / Paralegal / Conveyancing Assistant to join a well-established legal firm, offering a wide range of services to both business and private clients.
As a Legal Assistant / Paralegal / Conveyancing Assistant, you will be assisting in a busy residential property department, managing tasks independently and providing essential support to legal advisors throughout the conveyancing process.
This is a maternity cover role with the potential to transition into a permanent position offering a minimum salary of £28,500 and benefits. They will also consider candidates who would prefer 4 days a week.
What we are looking for:
? Previously worked as a Conveyancing Assistant, Legal Assistant, Conveyancing Legal Secretary, Conveyancing Secretary, Conveyancing Legal Assistant, Property Legal Assistant, Legal Secretary, Legal Administrator, Residential Property Paralegal, Conveyancing Paralegal or in a similar role
? Must have at least 3 years of experience working within residential property law
? Experience with conveyancing searches, Land Registry checks, and property-related admin, including preparing engrossments and legal documents.
? Practical understanding of the residential property process, including exchange of contracts and post-exchange activities.
? Confidence in managing client interactions and progressing matters with minimal supervision.
? Highly organised, with excellent attention to detail and a proactive attitude.
Shift:
? Monday - Friday
? 9am - 5pm
What's on offer:
? Competitive salary
? Discretionary performance-related and profit-linked bonuses
? Company pension scheme
? Employee discount programme
? On-site parking
? Generous annual leave entitlement, including bank holidays
? Additional discretionary leave over the festive period
? Extra day's holiday to celebrate your birthday
? Regular staff social events
This is a great opportunity to join a thriving property ....Read more...
Property AdministratorSalary circa 25-26k dependent on skills and experienceFull time – Monday – Friday 9am -5.30pm (Friday finish 5pm)Office Based - Thorpe Park, The Springs LS15Benefits:-
On-site free parking25 days statutory holidays + Bank HolidaysStaff incentivesPrivate Health option
About us GoodMove is a leading property buying company that helps homeowners sell their properties quickly and easily. As we continue to grow, we are now looking for a proactive and detail-oriented individual to join our team.Role Overview We are looking for a Property Administrator to manage and liaise with our contractors who are responsible for the upkeep and property refurbishment projects. The successful candidate will be responsible for ensuring that property refurbishments are completed on time, within budget, and to the required quality standards.Responsibilities include but not limited to:
Work with main contractors in sourcing tradespeople (e.g., builders, electricians, plumbers, decorators) for property refurbishments.Build strong, ongoing relationships with contractors to ensure timely and effective project delivery.Oversee and coordinate the scheduling of work, ensuring that tradespeople are aligned with the project timelines.Help to ensure that the work is done within budget and negotiate competitive pricing with contractors.Ensure that all refurbishments are done to a high standard and meet company expectations.Keep the management team updated on progress, including any potential delays or issues.Take responsibility for all marketing material including videos, photos and literature to ensure smooth transition to marketing propertiesBook photos/floor plansEnsure Key Safes are fitted and arrange ad-hoc maintenance jobsProvide administration support to the Sales team including but not limited to issuing sales memos, downloading titles, arranging appointments, paying bills, arranging energy performance certificatesAd-hoc duties as required
Skills and Experience:
Previous experience in sourcing or managing tradespeople, ideally within the property, Lettings or construction sector, is preferred but not essential.Previous experience within an administrative role and proficient in Microsoft applicationsStrong communication skills and the ability to manage multiple projects at once.Self-motivated and able to work independently Basic knowledge of property refurbishment processes and associated trades is an advantageExcellent organisational and time management skills.Ability to work with budget constraints and seek value for money.
Joining us means becoming a part of a passionate, growing company where your work will have a direct impact on the success of our refurbishment projects and the satisfaction of our clients. To apply for this role, please submit your updated CV. INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
An opportunity has arisen for a Legal Assistant / Paralegal / Conveyancing Assistant to join a well-established legal firm, offering a wide range of services to both business and private clients.
As a Legal Assistant / Paralegal / Conveyancing Assistant, you will be assisting in a busy residential property department, managing tasks independently and providing essential support to legal advisors throughout the conveyancing process.
This is a maternity cover role with the potential to transition into a permanent position offering a minimum salary of £28,500 and benefits. They will also consider candidates who would prefer 4 days a week.
What we are looking for:
* Previously worked as a Conveyancing Assistant, Legal Assistant, Conveyancing Legal Secretary, Conveyancing Secretary, Conveyancing Legal Assistant, Property Legal Assistant, Legal Secretary, Legal Administrator, Residential Property Paralegal, Conveyancing Paralegal or in a similar role
* Must have at least 3 years of experience working within residential property law
* Experience with conveyancing searches, Land Registry checks, and property-related admin, including preparing engrossments and legal documents.
* Practical understanding of the residential property process, including exchange of contracts and post-exchange activities.
* Confidence in managing client interactions and progressing matters with minimal supervision.
* Highly organised, with excellent attention to detail and a proactive attitude.
Shift:
* Monday - Friday
* 9am - 5pm
What's on offer:
* Competitive salary
* Discretionary performance-related and profit-linked bonuses
* Company pension scheme
* Employee discount programme
* On-site parking
* Generous annual leave entitlement, including bank holidays
* Additional discretionary leave over the festive period
* Extra day's holiday to celebrate your birthday
* Regular staff social events
This is a great opportunity to join a thriving property team within a respected legal practice that values commitment and long-term development.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Liaising with tenants when it comes to maintenance queries
Liaising with landlords- giving updates on any property issues
Returning missed calls/voicemails
Admin tasks- post, letters, general administration, and other day-to-day tasks
Resolving customer queries, acting as the first point of contact by answering calls, delivering a high standard of customer service, and efficiently handling and responding to a wide range of enquiries
Training:
This is a fully work-based programme. You will get allocated time to complete your apprenticeship work and also receive regular meetings with your training provider
You will be studying the Level 3 Business Administrator apprenticeship standard
Training Outcome:
Progression into a full-time role for the right candidate upon completion of apprenticeship
Employer Description:Founded in 2007 by brothers Chris and Nigel, NGU was born from personal experience, deep-rooted passion, and a clear mission: to do estate agency differently. With backgrounds in finance, investment, and property management — and having built a personal portfolio of over 150 properties — we know first-hand what it takes to succeed in the property market. Today, we manage more than 700 properties and help homeowners and landlords across the North East unlock the full potential of their property.Working Hours :Monday- Thursday 8.30am- 5.30pm, Fridays 8.30am- 5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working....Read more...
This is a hands-on role where the successful candidate will support day-to-day property management operations.
Responsibilities include handling tenant enquiries, booking and attending viewings, coordinating maintenance with contractors, and assisting with compliance and administrative tasks.
The role also involves referencing tenants, managing documentation, supporting the customer journey, and maintaining accurate records.
No prior experience is required, but strong communication skills, attention to detail, and a willingness to learn are essential. This is a great opportunity to start a long-term career in property within a supportive and ambitious team.
Key Duties:
Handling tenant enquiries and providing excellent customer service
Booking and attending property viewings
Coordinating maintenance and repairs
Supporting rent collection and financial admin
Assisting with compliance and property records
Preparing documents, notices, and communications
Supporting inspections, move-ins, and move-outs
Assisting with tenant referencing and onboarding
Training:
Business Administrator Level 3 Apprenticeship Standard
Training Outcome:
Potential for a full-time job role at the end of apprenticeship as we are looking for the successful person to be with us long term
Employer Description:Northwood provides lettings, sales, and guaranteed rent services across the UK. We combine traditional customer service with modern technology to deliver a high-quality experience for landlords and tenants.Working Hours :Monday - Friday, 9.00am - 5.00pm
Plus 1 in 3 Saturdays, 9.00am - 1.00pm (41.5 hours in weeks where Saturday is worked)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Own transport,UK driving licence....Read more...
Administrative Support:
Answering phone calls, emails, and general enquiries from tenants, landlords, and clients
Maintaining and updating property records and internal databases
Preparing tenancy agreements and related documentation
Filing, scanning, and organising paperwork
Property Management Assistance:
Logging maintenance issues and liaising with contractors
Monitoring compliance documents (e.g. gas safety certificates, EPCs)
Assisting with rent tracking and payment records
Supporting the administrative side of property inspections
Residential Lettings Support:
Assisting with property listings on portals and company websites
Coordinating property viewings and appointments
Supporting the tenant referencing process
Assisting with tenant onboarding and move-in procedures
Commercial Department Support:
Assisting with marketing and uploading commercial property listings
Responding to and logging enquiries for commercial properties
Supporting the commercial team with administrative tasks and client communications
Maintaining records of available commercial properties and applicants
Surveying Department Support:
Assisting surveyor with administrative tasks
Typing and formatting property survey reports accurately
Organising survey documentation and ensuring records are up to date
Supporting scheduling of survey appointments where required
Training:Business Administrator Level 3.
Training:
This apprenticeship includes regular training with a Craven College Tutor. This Apprenticeship will involve monthly training seminars via Teams sessions and monthly personal (1:1) training and assessment visits at your workplace by your tutor.
At least 6 of your working hours per week will be spent training or studying.Training Outcome:This is a very wide-ranging role in which the successful apprentice will be involved across all aspects of the work of this property/estate agent business. Upon completion of the apprenticeship the employer will discuss your options and possible career path towards a mutually agreed outcome.Employer Description:Colin Ellis is an independent Estate Agents, Letting Agents and Chartered Surveyors and have been serving Scarborough, Filey and the East Coast since 1991.
We pride ourselves on our local knowledge and believe there is no substitute for a local agent with over 30 years of experience living within the community. Portals or postcode generated valuations cannot replicate experience from a local agent that has experience of all market conditions.Working Hours :• Monday to Friday - 9.00am till 5.30pm
• Every other Saturday - 9.00am till 12.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
Preparing property details, including reductions and withdrawals, ready for launch.
Preparing and sending terms of business, AML (anti-money laundering) checks, and property information questionnaires.
Liaising with valuers across both offices to ensure all details are accurate and complete.
Following up with sellers to obtain any missing information.
Booking viewings and handling customer enquiries.
Training:
You will be provided with hands-on training and day-to-day guidance from the experienced Administrator.
As well as initial overview training (processes, systems, registering applicants, etc.) from the Operations Director.
Shadowing and Mentoring.
Training Outcome:Progression will depend on individual strengths and interests, with potential pathways into:
Administration/Operations
Sales (starting as a Sales Negotiator)
Employer Description:Debbie Fortune Estate Agents is a family-owned, independent sales and lettings agency established in 2009, with offices in Congresbury and Wedmore.
The team prides itself on offering a friendly, personal, and professional service. With decades of combined experience in the property market, they have handled thousands of sales across North Somerset and Somerset, including areas such as Wrington Vale, Yeo Valley, Chew Valley, and the Mendips.Working Hours :Monday to Friday: 8:45am – 5:30pm
Saturdays: 9:00am – 5:00pm (Congresbury, 1 in 4 on a rota basis)
Initial training to be carried out at Congresbury, thereafter the role will be mainly based at Wedmore.Skills: Communication skills,IT skills,Attention to detail,Customer care skills,Team working,Initiative,Punctual,Confident,Strong telephone manner,Friendly and approachable,Reliable....Read more...
Maintenance AdministratorLeeds, West Yorkshire - Office-Based no Hybrid workingSalary: £30,000 to £32,000 dependent on experiencePermanent | Monday to Friday hours - 9am to 5:30pm Why Join us?
Full training and ongoing supportCompetitive salary with annual performance and pay reviewsDiscretionary Annual bonus (performance-based)20 days’ holiday + bank holidays (pro rata), increasing after 2 years’ serviceFriday breakfasts - a small perk we all look forward to!Supportive team environmentGenuine opportunities for progression as the company grows
Do you thrive in a busy, team-focused environment where every day is different? If so, we would love you to join our growing property maintenance team in Leeds.About usWe’re an established and expanding property maintenance company dedicated to delivering excellent service to our clients and tenants. Our focus is on efficiency, teamwork, and customer care, ensuring every maintenance request is managed smoothly and professionally.As our business continues to grow, we are looking for a proactive Maintenance Administrator to support our customers, engineers, and internal teams. This is a fantastic opportunity to join a company where your contribution genuinely makes a difference.The roleAs part of our friendly, close-knit team, you’ll be responsible for managing maintenance requests from start to finish, keeping customers informed, and ensuring all jobs are handled quickly and effectively.Your main duties will include:
Acting as the first point of contact for tenants, clients, and contractorsLogging and managing maintenance tasks accurately and efficientlyLiaising with engineers and internal teams to coordinate workMaintaining detailed records and file noteProviding exceptional customer service and administrative supportPrioritising urgent issues and ensuring service level agreements are metFollowing up outstanding jobs and ensuring completion within agreed timeframes
This is a busy, customer-facing role ideal for someone who is organised, communicative, and thrives in a fast-paced environment.Requirements
Excellent customer service and communication skillsFlexibility around holidays and cover when job share partner is awayStrong organisational skills and attention to detailConfident multitasker with a proactive, problem-solving mindsetComputer literate and comfortable using multiple systemsWorks well independently and as part of a teamAbility to remain calm under pressureExperience in the property or maintenance sector is helpful but not essential
We’re looking for individuals who brings a positive attitude, energy, and professionalism to the role.If you think this Maintenance Administrator role sounds like the perfect fit, click ‘Apply Now’ and submit us your CV with a brief note about why you would be a great addition to our team. INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
You will be on your feet all day in properties completing 3–5 inspection reports and travelling around the West Midlands, between properties. This is a very active and physically demanding role. You will need to be able to drive, have your own car and business insurance.
As a Business Admin Apprentice (Trainee Property Inventory Clerk), your day-to-day duties include:
Collecting and returning keys to Lettings Agents
Producing highly detailed property reports by inputting relevant property data into handheld mobile devices that contain accurate description and supporting photographs
Obtaining all property meter readings (gas, electric and water) for the day’s reports
Using your own judgement to make sensible decisions regarding actions required during property inspections
Checking your own reports for accuracy and quality
Completing all reports within agreed timescales
Meeting Tenants or Landlords at properties occasionally
Strengthening customer relations through regular professional communication regarding property inspections face to face, by mobile and email
Always ensuring an excellent customer experience
Resolving any customer service issues or queries from customers
Maintaining regular and consistent attendance, punctuality, personal appearance, and adherence of relevant company policies and procedures
Training:
Our Business Administrator Level 3 Training program is designed to be delivered through a blended learning approach, combining online sessions and self-study hours
This hybrid method ensures comprehensive and flexible training that can cater to diverse learning styles and schedules on a monthly basis
Training Outcome:
Permanent position upon completion. Progression to Management or other senior positions for Top Performers, suited to their skill set and career goals
Employer Description:Skribes Commercial Inventory Specialists Ltd provide property report services in the form of property inspections and detailed report writing to Residential Lettings Agents and Landlords within the Birmingham City Centre and surrounding areas. We primarily provide a full range of Inventory reports at various stages of a rental tenancy cycle – Inventory reports, Check In reports, Mid Term reports, Check Out reports. We also provide Legionella Risk Assessments as a secondary service. Our services help Letting Agents manage their rented properties effectively and protect Landlords and Tenants from unfair financial losses at the end of the tenancy.
Our mission is to make our Customers lives easier and save them time and money through high quality reporting and a fast-same day service.
We are looking for people to provide our full range of digital reports and conduct property inspections. Most of the time no one is living in the properties and most of the properties we inspect are rented apartments in the Birmingham City Centre so you will be on your feet all day, walking around the City Centre. For drivers you will be expected to cover the surrounding areas that are driving jobs.
We are a growing Company with big aspirations. We are now growing a team to expand our operations. As we are growing there will be plenty of room for progression and development and we are after people who enjoy learning and developing and would be excited at having a career with us.Working Hours :Monday – Saturday.
You expected to work 40 hours per week during September and busy periods.
Flexible with working hours is a must.
Core working hours are 9.00am - 6.00pm.
May be required to work bank holidays and will receive a day in lieu.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Physical fitness,Driving licence required....Read more...
Main Duties:
Produce mail merges to arrange fire door inspections and to also provide fire door inspection results
Collating data in spreadsheets to upload into a quote generator system to send out fire door repair quotes electronically and via post
Assist with customer queries
Assist with booking fire door repairs and liaising with our in-house Operations Team
Training Outcome:
On successful completion of the apprenticeship, there is strong potential to progress into a permanent Fire Door Administrator or Contracts Administrator role
With experience, the role can develop into Senior Administrator, Contracts Co-ordinator, Compliance Co-ordinator, or Fire Safety/Health & Safety Administration positions
Employer Description:At AM Surveying & Block Management we provide Block Management and Building Surveying/Consultancy services to developments, estates and clients throughout London and the South East and we are looking for a Fire Door Administrator Apprentice to join our passionate team.
As part of our Block Management services to our clients, we provide a range of general property maintenance and cleaning services in-house.
Clients of AM Surveying & Block Management expect a high degree of service within key performance areas including professionalism, commitment to delivering on targets and attention to detail. Our hard working team have continually achieved our clients expectations, driving the company forward as we continue to meet our growth goals, establish our brand as a respected Block Management & Building Surveying/Professional Services solution and expand our team.Working Hours :Full-time. Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Logical,Team working,Initiative....Read more...
Act as a friendly and professional first point of contact for visitors, colleagues, and external providers
Support reception duties including welcoming visitors, handling calls and emails, and maintaining an organised reception area
Assist with meeting room and event setup, including room layouts, refreshments, and basic technical support
Help manage mail, deliveries, and courier requests
Support office supplies ordering and stock control
Log and follow up on maintenance and facilities requests
Assist with desk, car parking, and meeting room booking systems
Support health and safety processes through accurate record‑keeping and reporting
Carry out printing, scanning, and document handling tasks, ensuring files are saved correctly
Provide general office and administrative support as required
Training:Level 3 Business Administrator Apprenticeship Standard.
Training Outcome:This role is designed to build capability within the Facilities function. You will gain broad, practical experience across the team, with the aim of progressing into a permanent position and continuing to develop your skills within the business.Employer Description:JB Leitch is a specialist firm of solicitors based in Liverpool city centre. They focus solely on the property sector and aspects of their work include arrears recovery, real estate, property litigation and building safety.Working Hours :Monday to Friday from 8:30am to 5:00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working....Read more...
An opportunity has arisen for a Conveyancing Assistant to join a well-established law firm offering legal services to individuals and businesses, with a strong focus on property and conveyancing.
As a Conveyancing Assistant, you will support fee earners with conveyancing matters, ensuring transactions progress efficiently and in line with procedures.
This full-time permanent role offers a salary of up to £40,000 and benefits.
You will be responsible for:
? Assisting fee earners with the day-to-day management of conveyancing files
? Handling client enquiries via telephone and in person, escalating legal matters where appropriate
? Preparing and issuing initial documentation, including client care paperwork
? Conducting ID checks in line with compliance and regulatory standards
? Producing contract packs and raising pre-contract enquiries
? Ordering property searches and supporting exchange and post-completion processes
? Managing incoming calls and ensuring timely responses
? Supporting file closure and archiving activities
What we are looking for:
? Previously worked as a Conveyancing Legal Assistant, Conveyancing Assistant, Legal Assistant, Legal Secretary, Conveyancing Secretary, Legal Administrator or in a similar role.
? Have at least 1 year of conveyancing experience.
? Sound understanding of conveyancing processes and procedures
? Confident using case management systems and general office software
? Strong administrative and organisational skills, including accurate typing
? Ability to manage workload independently with minimal supervision
What's on offer:
? Competitive salary
? Company pension scheme
? Ongoing career development opportunities
This is a great opportunity to join a respected legal firm and further your career in conveyancing.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will b....Read more...
Key Responsibilities will include:
Providing administrative support to the sales and lettings team
Answering incoming calls and responding to email enquiries
Booking property viewings and appointments
Updating and maintaining the CRM database and applicant records
Registering applicants and keeping their details up to date
Uploading property details and adverts onto property portals
Preparing tenancy and sales documentation
Liaising with landlords, tenants, vendors, buyers and applicants
Managing diaries for negotiators and team members
Filing, scanning and general office administration duties
Supporting with compliance checks and paperwork
Ensuring excellent customer service is delivered at all times
Training:
Full training will be given leading to a recognised Business Administrator Level 3 Apprenticeship Standard
Full on-the-job training will be delivered
Off-the-job training will be supported by our Training Provider – Davidson Training UK Ltd
You will also complete the Functional Skills in maths and English up to and including Level 2 (if you already do not hold the equivalent)
Training Outcome:There are excellent progression routes within the company. You will be considered for a permanent position, dependent on your performance after the Apprenticeship Programme has been completed.Employer Description:When you use a local independent business or service, you should be getting something that's highly specialised which can't be offered by large mainstream providers; local expertise.
We think that this is especially important when selecting an Estate Agent. In our opinion one of our greatest attributes is our intimate knowledge of the local area and passion for its community. We also value the importance that local people bring in delivering a professional service to our clients; whether its employing local staff, knowing a local tradesman to trust or understanding the history and heritage of the local area.Working Hours :Monday to Friday, 9.30am to 6pm with 1 hour unpaid lunch break. We may require you to work on a Saturday and you will receive a day off within the week. A shift rota will be provided.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Initiative,Ability to work independently,Ability to work under pressure,Meet strict deadlines,Negotiation skills,Excellent telephone manner,Must be able to multi task,Friendly but professional,Proactive,Hard working,Flexible and reliable....Read more...
Providing administrative support to the sales and lettings teams
Handling customer enquiries by phone, email, and in person
Updating property listings and internal systems accurately
Preparing documents, letters, and marketing materials
Booking and managing appointments and viewings
Maintaining organised records and filing systems
Supporting the day-to-day running of the office
Training:
Teaching and learning the skills, knowledge and behaviours within Business Administration
Training Outcome:
This role is ideal for someone looking to build a career within estate agency
Successful completion of the apprenticeship may lead to a permanent position with opportunities to progress into roles such as Sales Negotiator, Lettings Administrator, or Office Manager
Employer Description:An Estate Agency based in Sutton ColdfieldWorking Hours :Monday to Friday Between 9.00am - 5.00pmSkills: Administrative skills,Attention to detail,Communication skills,Customer care skills,Flexible,Initiative,IT skills,Organisation skills,Team working....Read more...
General Administration:
Manage incoming emails, phone calls, and messages professionally
Responsible for organising viewings and tenant liaison
Maintain accurate records and documentation within the CRM or property management system (e.g., Monday.com, Fixflo)
Prepare and file correspondence
Maintain a well-organised electronic filing system and ensure
GDPR compliance
Tenancy progression
Assist with coordinating right-to-rent checks for tenants and occupiers
Ensure that all pre-tenancy documents (EPC, gas safety, EICR, and How to Rent guide) are provided and signed before the move-in date
Arrange key handovers, check-ins, and check-outs with tenants or inventory clerks
Liaise with utility providers, ground rent providers, service charge companies and the council to open and close accounts at the start and end of tenancy. The bill management process on behalf of landlords/tenants will be a key responsibility
Produce tenancy welcome packs and ensure move-in checklists are completed
Property Marketing & Viewings:
Manage viewing schedules and liaise with negotiators to confirm access arrangements
Landlord & Tenant Liaison:
Address tenant queries and maintenance requests in a timely, efficient, and courteous manner
Manage end-of-tenancy correspondence, deposit returns, and deduction negotiations
Maintenance Coordination:
Log maintenance issues and assign to approved contractors
Obtain quotations, issue work orders, and track job completion, instructing where necessary
Follow up on outstanding work and ensure invoices are received and processed
Financial Administration:
Assist in rent collection and monitor arrears
Compliance & reporting:
Ensure compliance with the Tenant Fees Act, Right to Rent, and other relevant legislation
Maintain records of gas safety, EICR, EPC, and other mandatory certifications
Prepare reports for management on tenancy status, renewals, and arrears
Support audit and regulatory checks as required
Team Support:
Support the lettings managers with daily operational needs
Provide cover for colleagues during holidays or absences
Contribute to improving internal systems and workflows
Assist with onboarding new staff members where required
Training:
Business Administrator Level 3
Training Outcome:
Upon successful completion of the apprenticeship, and based on performance, there is potential for further progression within the company
Employer Description:LDM Properties (UK) Limited is a residential lettings and property management company providing a full range of services to landlords and tenants across London. The company specialises in high-end rental properties, offering professional tenant sourcing, tenancy agreements, rent collection, property maintenance coordination, and compliance with all relevant housing regulations.Working Hours :Monday- Friday: 9am- 5:30 pm. Half an hour unpaid lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
An opportunity has arisen for a Conveyancing Assistant to join a well-established law firm offering legal services to individuals and businesses, with a strong focus on property and conveyancing.
As a Conveyancing Assistant, you will support fee earners with conveyancing matters, ensuring transactions progress efficiently and in line with procedures.
This full-time permanent role offers a salary of up to £40,000 and benefits.
You will be responsible for:
* Assisting fee earners with the day-to-day management of conveyancing files
* Handling client enquiries via telephone and in person, escalating legal matters where appropriate
* Preparing and issuing initial documentation, including client care paperwork
* Conducting ID checks in line with compliance and regulatory standards
* Producing contract packs and raising pre-contract enquiries
* Ordering property searches and supporting exchange and post-completion processes
* Managing incoming calls and ensuring timely responses
* Supporting file closure and archiving activities
What we are looking for:
* Previously worked as a Conveyancing Legal Assistant, Conveyancing Assistant, Legal Assistant, Legal Secretary, Conveyancing Secretary, Legal Administrator or in a similar role.
* Have at least 1 year of conveyancing experience.
* Sound understanding of conveyancing processes and procedures
* Confident using case management systems and general office software
* Strong administrative and organisational skills, including accurate typing
* Ability to manage workload independently with minimal supervision
What's on offer:
* Competitive salary
* Company pension scheme
* Ongoing career development opportunities
This is a great opportunity to join a respected legal firm and further your career in conveyancing.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone, or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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You will be dealing with customers by face-to-face interaction and via telephone, dealing with incoming queries
Arranging valuations and preparing valuation packs for the valuer for rental markets
Preparing marketing materials for properties and taking ownership for window display boards
Liaising with tenants regarding rental payments
Training:Upon successful completion, you will achieve a Customer Service Practitioner apprenticeship standard.
Training will take place both in the workplace and on a day release basis.
Day release will be once every 2 weeks and will take place at National Business College, based in the centre of Huddersfield.Training Outcome:Progression onto a level 3 apprenticeship (Customer Service Specialist, Business Administrator) is a possibility following successful completion.Employer Description:Richard Kendall Estate Agents are a family run firm, specialising in property sales and lettings in Wakefield, Pontefract, Castleford, Horbury, Normanton and Ossett.Working Hours :Monday - Friday, 9am until 5pm.Skills: Communication skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
Emmerson Critchley is looking to appoint a motivated and enthusiastic business administration apprentice to support the Administrator & HR lead in the office. This is an exciting time for our business as we are growing, taking on bigger and more complex projects across the region.
To support our growth, we require an apprentice to help administer, develop and strengthen our operations and efficiency. The role is varied and covers every aspect of the apprenticeship qualification.
Duties will include:
Supporting project management
Procurement
Communicating with clients
Logistics Record keeping
Report checking & analysing
Developing a strong understanding of compliance and HR
General administrative duties associated with the running of an effective and efficient centre of operations.
Our director, Emmerson, is ambitious and sets very high standards. He is unapologetic about wanting the best. In return, you will receive outstanding support and mentoring, opportunities to innovate, be creative, and become a fully valued member of the company.Training:
The learner will be studying the Business Administrator Level 3 Apprenticeship Standard qualification.
Training Outcome:As our heritage building company continues to grow, so too will our operations. As we take on bigger and more complex projects, our compliance obligations, payroll, HR and procurement processes will also become larger and more complex. We have plans to move to a larger office, and further opportunities will present as our staffing structure evolves to support this growth. This is an exciting time to be joining us!Employer Description:At Emmerson Critchley Ltd, we provide professional building services across Bury St. Edmunds, Suffolk, and Cambridgeshire. As award winning building contractors, we combine traditional craftsmanship with modern techniques to deliver exceptional results on every project. ECL specialises in heritage and period property projects of all sizes. We have worked on churches, barn conversions, restorations and even new builds.Working Hours :Monday-Thursday (8:30am-16:30pm) - (16:00pm on Friday)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Team working,Initiative....Read more...
Financial Administrator - Edinburgh - Salary up to £29,000 DOE CBW is excited to be working with a leading facilities company based in Edinburgh. The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained. Key Responsibilities:Assist the finance/administration team with day-to-day tasks, including handling emails, phone calls, and general correspondence.Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.Prepare reports, presentations, and meeting minutes as required.Process purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record-keeping.Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.Person Specification:Strong financial administrative and organisational skills.Excellent communication and customer service abilities.Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).Ability to manage multiple tasks and prioritise workload effectively.Knowledge of health and safety regulations and compliance requirements (desirable).Experience in working within a Facilities Management environment (preferred).Previous experience in an administrative role, ideally within FM or a similar environment.Familiarity with FM operations, property management, or building maintenance (advantageous).Strong IT skills and experience working with databases and reporting systems.Salary & Benefits:Salary up to £29,000 DOE25 days annual leave plus bank holidaysGenerous workplace pension schemeTraining, development & progression opportunitiesMonday to Friday 8am - 5pm....Read more...
An exciting opportunity has arisen for a Bookkeeper to join a well-established company specialising in residential sales, lettings, and investment opportunities.
As a Bookkeeper, you will support day-to-day accounting across multiple entities, ensuring accurate financial records, smooth financial processes, and core bookkeeping functions.
This full-time permanent role is office based offering a salary range of £32,000 - £36,000 and benefits.
Responsibilities:
? Daily bank postings (receipts and payments) and maintenance of the cash book
? Bank reconciliations against the general ledger
? Processing bank payments
? Assisting with invoicing as required
? Producing ad hoc financial and management reports
? Providing accurate and timely financial information to management
? Ensuring compliance with relevant financial regulations and standards
What We Are Looking For:
Essential:
? Previously worked as a Bookkeeper, Accounts Assistant, Finance Assistant, Assistant Accountant, Junior Accountant, Accounts Administrator or in a similar role.
? Prior experience working within an accounts or finance function
? Experience using accounting software (ideally Xero or similar systems)
? Knowledge of VAT returns and general bookkeeping processes
? Intermediate Excel skills (including formulas, pivot tables, and data analysis)
? High level of accuracy and attention to detail
? Strong communication skills across all levels
Desirable:
? Experience within the construction or property sector (including CIS)
? A relevant accounting qualification (e.g. AAT)
What's on Offer:
? Competitive salary
? Opportunity to work within a supportive and growing business
? Exposure to a varied and dynamic finance role
? Career development opportunities
This is an excellent opportunity for a Bookkeeper looking to take the next step in their career within a fast-paced and collaborative environment.
Important Information: We endeavour to pr....Read more...
Administrator – Redhill, SurreyStarting Salary £27,500 per annumMonday to Friday 37.5 hours per week NUS Consulting Group is a long-established international energy management consultancy working with large, multi-site Industrial & Commercial clients. We are seeking a bright outgoing enthusiastic individual for our internal administration team, offering the scope to provide plenty of career progression.Position Role:An integral part of our operations team supporting our senior administrators & consultant team. We are looking for an administrator. The Role will involve the following tasks:
Support Consultant team, monitor communication dealing with client queriesCoordinate & project manage tasksFollow up on queries (supplier & client), escalate to consultant team.Project manage/support Meter installsReport on task progress
Knowledge and skills required:He / she should be able to demonstrate capability in the following areas:
Good written and verbal communicationCoordination - ability to handle the administration of regular client informationGenerate and maintain regular weekly reportsOrganised – able to manage large amounts of informationKeen eye for detail – ability to handle and review detailed informationOrganisation skills - the ability to prioritise workflows and responsibilities –Competence in MS Office – Excel (essential), ability to sort, filter and manipulate data into template reports essentialGood interpersonal skillsIdeally experience within the Energy/Property markets, understanding of energy/water industry would be of advantage but not essentialAbility to work independently as well as part of a teamOn the job training will be provided
Benefits:
Access to pension scheme22 days annual leave plus UK Public holidaysCompetitive salary plus discretionary year-end bonusCompany Employee recognition and reward scheme
NO AGENCIES THANK YOU.....Read more...
