Job Title: Office Manager / Personal AssistantLocation: BarcelonaSalary: € CompetitiveStart date: ASAPOn behalf of a prestigious international procurement and interior design group specializing in world-class hospitality, commercial, and high-end residential developments we are recruiting an Office Manager / Personal Assistant.Operating through four strategic offices across key European countries, our client delivers large-scale luxury projects, bespoke turnkey interiors, and complex cross-border procurement solutions.To support their continued international growth, they are seeking a highly organized, proactive, and dynamic Office Manager & Personal Assistant. While based in the Barcelona studio, this key role carries a group-wide mandate, providing operational oversight, administrative coordination, and executive support across all four European locations.In this pivotal dual-focused position, you will serve as the operational backbone of the group. While taking day-to-day responsibility for the Barcelona office, your scope extends across the entire European network—acting as the central hub connecting leadership, cross-border design teams, external suppliers, and international hospitality clients.This is an exceptional opportunity for a senior administrative professional who thrives in a multi-office, international environment and enjoys driving operational consistency across borders.Key Responsibilities:
Manage complex executive calendars, scheduling high-level international meetings, site visits, and client presentations across time zones.Coordinate all domestic and international travel logistics, itineraries, accommodations, and expense reports for group leadership.Screen, prioritize, and handle confidential communications and draft high-level correspondence in English and Spanish.Organize cross-office leadership meetings, prepare agendas, record minutes, and track group-level follow-up action items.
Manage day-to-day operations for the Barcelona office, maintaining a beautifully presented, functional, and efficient boutique studio space.Act as the central operational link between all four European offices, driving standardized administrative procedures, workflow consistency, and group communication.Manage local vendor relationships, facility maintenance, IT infrastructure support, and office supply procurement for the Barcelona studio while assisting group-wide admin logistics.Oversee international courier services, sample library management, and freight forwarding across European locations.
Provide high-level administrative support to international procurement teams and project managers across European sites.Track group purchase orders, log supplier invoices, maintain master project schedules, and assist with customs/logistics documentation.Maintain clean, centralized supplier, client, and project databases within the group’s ERP/CRM platforms.
Process monthly office expense reports, credit card reconciliations, and petty cash logs for internal accounting teams.Liaise with external Spanish gestoría / accounting partners regarding local invoicing, payroll data, and compliance, while coordinating with financial counterparts in other European offices.Support group-wide administrative HR tasks, including onboarding new team members across offices, time-tracking oversight, and organizing cross-office team events.
Key requirements:
Experience: 3–5+ years of experience in a senior Office Management, Executive Assistant, or PA roleScope Experience: Proven track record of supporting multi-office or international teams across Europe.Languages: Bilingual fluency in English and Spanish (written and spoken) is required. Other languages are a plus.Tech Proficiency: Advanced skills in MS Office 365Soft Skills: Outstanding organizational skills, cultural intelligence, adaptability, and the confidence to manage operations across multiple countries.
Job Title: Office Manager / Personal Assistant.Location: BarcelonaSalary: € CompetitiveStart date: ASAPShould your qualifications and experience match the requirements, please send in your application at luizas@corecruitment.com ....Read more...
Monday to Friday, our client is looking for an experienced HR Advisor / PA to join their established team in Mansfield. This HR Advisor / PA role is a key position within the business, providing professional HR support and guidance across the company whilst delivering high-level administrative and secretarial support to the Managing Director and Senior Management Team. The successful HR Advisor / PA will be highly organised, approachable and confident working independently, whilst building strong working relationships across all areas of the business. This is an excellent opportunity for an experienced HR Advisor / PA seeking a varied and rewarding role within a stable and supportive environment. Location Mansfield, with regular travel across company sites as required. Easily commutable from Mansfield, Sutton-in-Ashfield, Kirkby-in-Ashfield, Alfreton, South Normanton, Ripley, Chesterfield, Worksop, Newark, Nottingham, Hucknall, Annesley, Shirebrook, Ollerton, Blidworth, Rainworth, Ravenshead, Clay Cross, Matlock and Retford.
What's in it for you as an HR Advisor / PA?
Starting salary of £35,000 per annum
Monday to Friday working hours
37.5 hours per week
8:30am - 5:00pm
Company Sick Pay
Company benefit scheme
Permanent, full-time position
Driving licence and own vehicle
Key tasks as the HR Advisor / PA:
Provide day-to-day HR support, advice and guidance to managers and employees.
Review, maintain and update company policies, procedures and HR documentation.
Manage recruitment and onboarding activities, including contracts and job offers.
Support absence management processes and conduct welfare meetings.
Promote employee wellbeing and provide support where required.
Maintain personnel records and provide payroll administration support.
Coordinate annual appraisals and performance management processes.
Support training and development initiatives across the business.
Provide guidance and support throughout disciplinary and grievance procedures.
Provide proactive administrative and secretarial support to the Managing Director and Senior Management Team.
Manage diaries, meetings, appointments and travel arrangements.
Prepare reports, presentations, correspondence and meeting documentation.
Take accurate meeting minutes and maintain confidential records.
Coordinate external award submissions and liaise with organisers where required.
Ideal qualifications and experience for an HR Advisor / PA:
Previous experience as an HR Advisor / PA, HR Advisor, HR Officer, HR Generalist, Executive Assistant or Personal Assistant.
CIPD Level 3 qualification or above would be advantageous.
Strong understanding of HR processes and employment practices.
Excellent communication skills, both written and verbal.
Ability to build strong and trusting working relationships.
Excellent organisational and time management skills.
Ability to prioritise a varied workload and work independently.
Confident managing sensitive and confidential information.
Professional, approachable and empathetic manner.
Strong attention to detail and problem-solving skills.
Full UK driving licence required.
Proficient in Microsoft Office applications.
Other suitable backgrounds for this HR Advisor / PA role: HR Coordinator, HR Administrator, Senior Administrator, Office Manager, Executive Assistant, Personal Assistant, Office Coordinator, People Advisor, Employee Relations Advisor, Recruitment Coordinator, Business Support Manager, Operations Administrator, Senior Secretary, Commercial Administrator, Compliance Administrator and Training & Development Coordinator.Please apply today, Thank you Fiona E3 Recruitment....Read more...
A Purchasing Assistant is sought to join an innovative business in Hatfield, Hertfordshire, providing essential support to the purchasing and supply chain function, ensuring the efficient processing of purchase orders, supplier coordination and day-to-day procurement activities.
This is a 6 month Fixed-term contract position working 3 days a week.
The Purchasing Assistant, Hatfield, Hertfordshire, will work closely with the Tactical Purchasing Manager and wider operations team, supporting purchasing administration, supplier communications and supply chain processes to ensure accuracy, efficiency and timely delivery.
Responsibilities include:
Process purchase requisitions and raise purchase orders, ensuring accurate records and timely processing
Monitor purchase order acknowledgements, confirm delivery dates and costings, and communicate any discrepancies to the purchasing team
Liaise with suppliers to progress outstanding orders, monitor delivery schedules and resolve purchasing queries
Support new supplier setup, maintain supplier records and manage compliance documentation, including ISO accreditation and supplier declarations
Assist with NPI activities, engineering change orders (ECO) and PPAP requirements
Support invoice queries, import activities and shipping schedule monitoring
Maintain purchasing systems, support supply chain KPI reporting and assist with continuous improvement of purchasing processes
The Purchasing Assistant will have the following key skills:
GCSEs or equivalent in Maths and English, with A-levels, BTEC or a relevant qualification advantageous
Previous administrative or customer service experience, ideally within purchasing, procurement or supply chain
Strong organisational skills, attention to detail and the ability to prioritise workloads effectively
Good numerical, analytical and communication skills, with confidence liaising with suppliers and internal stakeholders
Working knowledge of Microsoft Office, particularly Excel, Outlook and Word, with ERP/MRP system experience advantageous
A proactive, reliable and team-focused approach, with an interest in developing procurement knowledge and working towards a CIPS qualification
APPLY NOW – If this Purchasing Assistant job in Hatfield, Hertfordshire, is of interest, send your CV to mshackell@redlinegroup.Com or call Maya Shackell on 01582 878835.
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Project AdministratorSalary: £25,500 to £30,000 per annum, depending on skills and experience Location: Selby, North Yorkshire (office-based, average 4 days per week with occasional home working) Hours: Monday to Friday, 8.30am to 5.00pm Contract: Full-time, permanent Benefits: 25 days' holiday plus bank holidays, discretionary bonus, pension, training and development, free parking and hybrid workingWhat We Offer
Salary of £25,500 to £30,000, depending on experience.25 days' annual leave plus bank holidays.Discretionary performance-related bonus scheme.Company pension scheme.Cycle to work scheme.Free on-site parking.Regular company and team events.Occasional home working, with an average of four days per week in the office.Funded training and professional development opportunities.A supportive working environment within a growing business.
About Innovex GroupInnovex Group is a growing commercial fit-out and refurbishment contractor based in Selby, North Yorkshire, delivering projects across the UK.We work with clients across education, healthcare, care and the public sector, providing high-quality construction and refurbishment solutions where safety, compliance and attention to detail are essential.We are a close-knit, ambitious team where everyone plays an important part in the success of the business.Due to continued growth, we are looking for an organised and proactive Project Administrator to join our team.The RoleThis is a varied and busy position, providing essential administrative support to our Estimating and Project Delivery teams.You will help keep projects running smoothly by coordinating documentation, ordering materials, supporting site teams and ensuring information is accurate and up to date.Working closely with project managers, suppliers and subcontractors, you will be involved in different stages of the project lifecycle, making this an excellent opportunity to develop your career within the construction industry.Key Responsibilities
Provide day-to-day administrative support to the Estimating and Project Delivery teams.Assist with purchasing materials, raising orders and tracking deliveries to site.Support project managers and site teams with enquiries, online orders, signage and general administration.Prepare site files, project documentation and mobilisation paperwork.Maintain accurate project records in line with company procedures and ISO management systems.Assist with subcontractor pre-qualification questionnaires and maintain supplier and subcontractor records.Coordinate company vehicle administration, including servicing, MOTs, insurance and mileage records.Answer incoming calls and direct enquiries to the appropriate team members.
Provide general administrative support across the business, ensuring tasks are completed accurately and on time.
Skills & Experience RequiredTo be considered for this role, you must have:
At least 12 months' administrative experience within the construction industry.Excellent organisational and time management skills.The ability to manage multiple tasks, prioritise workloads and meet deadlines.Strong written and verbal communication skills.A confident, professional and friendly telephone manner.Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.Excellent attention to detail and a proactive, flexible approach to work.A full UK driving licence and access to your own transport, as occasional site visits may be required.The right to work in the UK.
Desirable experience:
Procurement, purchasing or supply chain administration.Construction document control, health and safety paperwork or ISO management systems.A Level 2 or 3 qualification in Business Administration, or willingness to work towards one.
Training & Career DevelopmentWe believe in developing our people and providing opportunities to progress.You will receive a structured induction and ongoing support from our Business Operations Manager, along with opportunities for funded training and relevant qualifications.For the right person, there is a clear opportunity to progress towards a Project Coordinator role and potentially Assistant Project Manager in the future.You will also gain valuable experience across estimating, procurement, project mobilisation, delivery and handover.Interested?If you have construction industry administration experience, enjoy working in a busy environment and are looking for a role where you can develop your skills and progress your career, we would love to hear from you.Apply today with your CV and a short covering note explaining your interest in the position.Applications will be reviewed as they are received, so early applications are encouraged.Innovex Group is an equal opportunities employer. We welcome applications from all backgrounds and can provide reasonable adjustments during the recruitment process. Employment may be subject to satisfactory references and a DBS check, depending on project requirements. INDLSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
