An exciting opportunity has arisen for an Office Manager / Graphic Designer to join a well-established firm of architects. This full-time role offers excellent benefits and a competitive salary.
As an Office Manager / Graphic Designer, you will report to the Managing Director / Principal Architect and oversee office operations while creating visually impactful designs for client submissions, including RFPs.
You will be responsible for:
? Manage office supplies, equipment, and liaise with vendors to maintain seamless operations.
? Act as the primary point of contact for office inquiries, phone calls, and visitors.
? Maintain both physical and digital filing systems, handle invoicing, and monitor office expenditure.
? Assist with HR-related tasks, such as onboarding new staff and managing office policies.
? Design, format, and ensure the production of high-quality RFP documents that reflect the company's brand identity.
? Collaborate with internal teams to create graphics, diagrams, and layouts for client-facing materials.
? Regularly update and maintain design templates to ensure brand consistency.
? Support the design of marketing collateral, including brochures, presentations, and digital content.
What we are looking for:
? Previously worked as an Office Manager, Office Administrator, Administrative Officer, Graphic Designer, Studio Manager or in a similar role.
? Experience in office management and graphic design (InDesign, Photoshop, Illustrator).
? Skilled in Microsoft Office Suite.
? Strong organisational and multitasking abilities.
? Excellent communication, time-management, and problem-solving skills.
Apply now for this exceptional Office Manager opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact y....Read more...
Job Title: Office ManagerLocation: High Wycombe, BucksJob Type: Full-TimeSalary Range: £35,000 - £40,000 per annum
Job Summary:We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth running of our small office of 7 people. The ideal candidate will be the eyes and ears of the office and be responsible for managing administrative tasks, coordinating office activities, and providing support to both staff and management. This role requires excellent communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. If you are the type of person who likes to roll up their sleeves and get involved in all areas of the business when needed, like packing boxes, then this is the role for you.
Key Responsibilities:
Office Operations Management:
Oversee day-to-day office functions and ensure operational efficiency.Maintain office supplies, equipment, and furniture inventory; manage vendor relationships.Ensure the office environment is clean, organized, and conducive to productivity.Coordinate maintenance and repair of office equipment as needed.
Administrative Support:
Provide administrative support to senior management, including scheduling meetings, handling correspondence, and preparing reports.Assist with managing calendars, travel arrangements, and other logistics.Handle incoming calls, emails, and mail, redirecting as necessary.
Staff Coordination:
Act as the first point of contact for employees regarding office-related issues and HR inquiries. ( CIPD Qualifications are not essential)Assist in onboarding new hires by preparing their workspace and managing initial paperwork.Coordinate and plan staff events, meetings, and training sessions.
Financial & Budget Management:
Track office-related expenses and manage budgets for office supplies and other administrative costs.Process invoices, manage petty cash, and liaise with the finance department for payments.
Policy Implementation:
Ensure compliance with company policies and procedures, and maintain confidentiality of sensitive information.Implement and improve office procedures and systems as necessary.Monitor health and safety regulations and ensure a safe working environment.
Technology Management:
Liaise with IT support to ensure all office technology functions smoothly, including computers, phones, and software.Assist in troubleshooting basic office tech issues and manage access to systems.
Qualifications:
Proven experience as an Office Manager, Administrative Assistant, or similar role.Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Knowledge of office procedures, budgeting, and HR basics would be a advantage
Working Hours: Monday – Friday – 8am- 5pm with 1 hour for lunchBenefits:
Competitive salary and performance bonuses.Paid time off and company holidays.Opportunities for professional growth and development.....Read more...
Office Coordinator, Central London, Up to £35,000Office CoordinatorLocation: Southbank, London, Monday to FridayReporting to: Operations ManagerCOREcruitment is working with a fantastic company who are looking an Office Coordinator to join a dynamic team in a fast-growing company based in London. The Office Coordinator plays a crucial role in ensuring the smooth and efficient running of the office. You will be responsible for overseeing daily administrative tasks, providing support to staff, and maintaining an organized, welcoming, and safe work environment.Key Responsibilities:• Address employee inquiries regarding office management and related issues.• Greet and assist visitors, clients, and vendors, ensuring a friendly and professional atmosphere.• Monitor and manage office supply inventories, placing orders as necessary.• Ensure all office equipment is functional, coordinating repairs as required.• Assist with scheduling meetings, booking conference rooms, and arranging travel for staff.• Organise internal office events, meetings, and lunches.• Plan in-house or off-site activities, such as parties, celebrations, and wellbeing days.• Oversee office cleanliness and coordinate with building management for maintenance issues.• Distribute important communications, memos, and announcements to staff.• Ensure compliance with health and safety regulations in the office.• Manage health and safety tasks, including Fire Marshal duties, First Aid, and DSE assessments.• Oversee first aid supplies and procedures in case of emergencies.• Provide ad hoc administrative support to the management team and other departments.• Manage office operations and procedures efficiently.• Undertake additional administrative tasks as needed, assisting the management team when required.Skills:• Strong organisational and multitasking skills with a keen attention to detail.• Ability to effectively manage multiple tasks and competing priorities.• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.• Excellent interpersonal skills with the ability to build and maintain effective working relationships.• Strong communication skills.• Ability to work independently and take initiative.• Strong problem-solving abilities.• A positive, proactive attitude towards resolving challenges.If you are keen to discuss the details further, please apply today or send your cv to Sophie@corecruitment.com....Read more...
An exciting opportunity has arisen for an Office Manager / Graphic Designer to join a well-established firm of architects. This full-time role offers excellent benefits and a competitive salary.
As an Office Manager / Graphic Designer, you will report to the Managing Director / Principal Architect and oversee office operations while creating visually impactful designs for client submissions, including RFPs.
You will be responsible for:
* Manage office supplies, equipment, and liaise with vendors to maintain seamless operations.
* Act as the primary point of contact for office inquiries, phone calls, and visitors.
* Maintain both physical and digital filing systems, handle invoicing, and monitor office expenditure.
* Assist with HR-related tasks, such as onboarding new staff and managing office policies.
* Design, format, and ensure the production of high-quality RFP documents that reflect the company's brand identity.
* Collaborate with internal teams to create graphics, diagrams, and layouts for client-facing materials.
* Regularly update and maintain design templates to ensure brand consistency.
* Support the design of marketing collateral, including brochures, presentations, and digital content.
What we are looking for:
* Previously worked as an Office Manager, Office Administrator, Administrative Officer, Graphic Designer, Studio Manager or in a similar role.
* Experience in office management and graphic design (InDesign, Photoshop, Illustrator).
* Skilled in Microsoft Office Suite.
* Strong organisational and multitasking abilities.
* Excellent communication, time-management, and problem-solving skills.
Apply now for this exceptional Office Manager opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Admin support to Office Manager and Directors
Answer general emails and postal correspondence with customers and suppliers
Following up on phone calls and contacts as appropriate
Assisting the office manager and directors with financial documents such as invoices
Ordering of office supplies
Usage of Microsoft Office packages such as Word, Excel etc.
Assisting the Office Manager to file and archive accurate records, maintaining efficient office procedures/systems
Assisting the Office Manager with content bookings for both print and digital clients
Assisting the Office Manager with the booking of writers and photographers
Assisting the office manager and directors with project management and proposing process improvements for the business
Help coach other staff members on job role when absent to ensure business doesn’t fall behind in its activities
Training:Day release at Middlesbrough College.Training Outcome:
Depending on the circumstances of the business upon completion of the apprenticeship programme there could be a potential position of employment available
Employer Description:Resolution Media & Publishing is a multi-platform, multi-media publishing & events company based in the North East of England, specialising in high-quality B2B publications, digital channels, business award ceremonies and live events, covering both the Tees and Wear regions.Working Hours :Monday - Friday 9am - 5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Presentation skills,Administrative skills,Team working....Read more...
Job Title: Office Operations Manager Location: North West London, NW4 Salary: £27,500 - £40,000 Employment Type: Permanent Benefits: 21 days holiday, Pension, WFH flexibility About the Role: We are seeking a proactive and organised Office Operations Manager to support the daily operations of our London office. In this role, you'll ensure a smooth, efficient, and welcoming workplace, overseeing administrative processes, HR functions, and operational systems. This position is entirely office-based in North West London, close to excellent transport links (Northern Line, Thameslink, North Circular, M1). Key Responsibilities: Office Management
Supervise daily office activities, maintaining a productive and positive environment
Oversee office equipment (photocopier, coffee machine, etc.) and coordinate repairs as needed
Manage office supplies inventory, procurement, and maintain office keys and equipment
Act as the primary contact with IT providers
Handle incoming/outgoing post and maintain the generic email mailbox
Ensure office health and safety standards are met
HR Support
Manage onboarding, offboarding, and maintain employee records
Assist with HR policies, and act as a contact point for staff queries
Coordinate employee benefits, leave, and payroll administration
Maintain confidentiality and handle sensitive information professionally
Technical & Miscellaneous
Liaise with insurance providers and perform file checks for data accuracy
Provide administrative support to the company directors (e.g., calendar management, travel arrangements)
Support the Operations Director with project tasks as needed
The Ideal Candidate:
Previous experience in a similar role
Strong organisational and problem-solving skills
Exceptional attention to detail, with proficiency in Microsoft Office, especially Word and Excel
Excellent communication and interpersonal abilities
Ability to handle confidential information with professionalism
Familiarity with HR practices and UK employment law (preferred)
Must-Haves:
Organised and quick-thinking, with a proactive approach
Technically competent with a strong administrative background
Why Join Us? Join a growing company in a critical role that offers room for development. With a friendly work environment and the opportunity to make a tangible impact, this position will appeal to someone eager to bring structure and efficiency to our operations.....Read more...
Tasks (not limited to):
Answering and handling incoming phone calls, providing professional services, and resolving client queries.
Assisting with administrative tasks such as data entry, document preparation, and managing client information using Microsoft Office tools.
Supporting the back-office team with filing, organising, and coordinating schedules to ensure smooth business operations.Training (not limited to):
Comprehensive training on telephone systems and professional communication techniques.
Ongoing guidance in the use of Microsoft Office Suite (Excel, Word, Outlook) to manage tasks efficiently.
Mentorship from experienced team members to develop a strong understanding of financial services back-office operations.
Training:
Level 3 Business Administrator apprenticeship standard
Functional Skills in maths and English if required
Development of knowledge, skills and behaviours required to complete the business administrator apprenticeship standard
Training Outcome:After the apprenticeship, you could secure a permanent role with increased responsibilities in back-office support or administration. We also offer further development opportunities, such as sponsoring higher education. One of our former apprentices is now pursuing a Chartered Manager Degree, fully funded by us.Employer Description:C&L FinEfficiency Limited provides essential back-office support services to partners within the financial services industry. By managing administrative tasks, client communications, and data processing, we allow our partners to focus on their core business operations. Our services help streamline processes, improve efficiency, and ensure compliance, making us a trusted resource for financial professionals who need reliable and efficient back-office solutions.Working Hours :The working week is Monday to Friday, 9:00 AM to 4:00 PM. You’ll handle phone calls, assist with administrative tasks, and support the back-office team, with time dedicated to training and skill development in a supportive environment.Skills: Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Project Administration Coordinator
Telecommunications Order Management
UK wide – work from home – full remote working
@mecscomms is recruiting for a home based, contract project coordinator. This office support administrator role will work for a Global IT, Technology, Cloud, Telecoms Carrier & Network service provider. The administrator will be responsible for office support, administration, project coordination & the scheduling of technical engineering resource. We will consider applicants from a wide range of backgrounds including those with retail, customer services, office administration and similar commercial experience or entry level / junior / school and college leavers.
Position: Change Request Administrator, Project Coordination, Project Administrator, Resource Scheduling, Office Support
Location: UK wide– work from home – fully remote working, home based
Hours: Monday – Friday (09.00 - 17.30)
Start date: ASAP
Duration: 24 months+ temporary contract
Rate: £15 per hour, gross umbrella pay rate, inside IR35
Security Clearance: Individuals must consent & be eligible to achieve BPSS (Basic Check) & SC level Security Clearance checks
Environment: Global IT, Technology, Cloud, Infrastructure, Telco, Telecom, Carrier, Internet, ISP, Service Provider, Operator, BT Openreach, BT ECO, Provisioning Administrator, Co-ordinator, Data Entry, Office Support, Order Management Executive, Co-ordinator, Project Assistant, Administration, Admin Clerk, Administrative Officer, KPI, SLA, Tracking, Reporting, 3rd Party Supplier, Relationship Management, WAN, Voice, Data, Connectivity, PSTN, Cisco, ADSL, Ethernet, Leased Lines, IP Networking, IT, Computer Literate, Excel, Microsoft Office, ITIL, Agile, Temp, Temporary, Contract.
Key Activity:
• Customer service administration
• Customer relationship coordination
• Service delivery management
• Project coordination
• Resource scheduling
• Change control management
• Documentation & reporting
• Data entry & general administration
• Working in an Agile environment
Overview:
A 24 month rolling temporary contract position has become available for an experienced office administration & resource scheduling on a long term contract assignment. You will deliver administrative support for the order management and provisioning coordination team. Duties will include carrying out data entry, handling a central email inbox, updating project plans, database records, customer information and communicating tasks/orders/requests across the department.
Responsibilities:
• Monitoring and actioning a central mailbox with incoming queries and requests
• Coordinating between delivery teams to schedule orders and change requests
• Vetting requests to schedule an engineer’s time to ensure the correct information has been given
• Assigning engineers to customer projects
• Coordinating remote engineers time and keeping their schedules up to date
• Ensuring that business partners have received confirmation of resource within SLAs
• Dedicated management of out of hours requests
• Handling partner concerns for resource and task closures
• Building relationships with engineers and our internal customers
• Raising customer orders on the Remedy system, and communicating details with customers
• Generating monthly reports to trigger billing
• Grant access for remote login to customer devices
• Management of customer records and accurate communication with Order Desk
• Collating order details and verifying user device names
• Ensuring device accessibility for remote access and alarms monitoring
• Solving issues with records seeding from background systems
• Generate work in progress reports
• Provide service delivery management input for customer review meetings
• Working in an Agile environment
Candidate Profile:
The ideal candidate will have had some project coordination, office administration or office support experience. You can come from a variety of backgrounds however you experience, skills & attributes are likely to include some or all of the following:
• Office support & administration skills
• Administration, project coordination or sales support experience
• Good proactive communication skills & excellent documentation drafting competences
• Stakeholder & customer relationship management
• Interested in working in a corporate office environment
• Computer literate with the use of Microsoft Office (email, word, excel)
• Previous use of database, reporting, CRM or workflow systems
• Administration experience in a IT, Technology, Telecoms, Internet or similar Tech environment is highly desirable
• Familiarity with Agile, ITIL or other similar methodologies is highly desirable
@mecscomms: uniting opportunity with ambition in Telecoms | Media | Technology
@mecscomms is the brand name of MECS Communications Ltd who provide permanent & contract recruitment consultancy service as an Employment Agency & Employment Business.
For more information or a list of current vacancies, please see our web site at mecscomms.co.uk
....Read more...
Role: Office Administrator/Receptionist
Location: Sligo
Salary: Negotiable DOE
Our client a construction company are currently recruiting an Office Administrator/Receptionist to join their team.
Responsibilities:
.Greeting visitors at office.
.Provide administrative support to the management team.
.Ensuring the office environment is clean, safe, and well-maintained.
.Assisting with administrative tasks and other duties which may arise.
Requirements:
.Minimum 3 years’ experience in a similar role.
.Excellent communication and organisational skills.
.Excellent attention to detail.
.Ability to work on you own and as part of a team.
MC
....Read more...
The Company:
Well known distributors of automation products who are looking to strengthen their SE sales team with the recruitment of a high calibre Office Manager / Branch Manager.
Selling to large end-users and machine builders.
Market leading products and technical support
Focusing on environmentally friendly production and sustainability.
The Role of the Office Manager
You will be managing the internal sales and distribution function
Products are used in the automation sector – typically PLCs, HMI’s and sensing systems.
Quota bearing responsibility as part of a small supportive team.
Working with the external sales team to deliver world class solutions.
Some technical involvement.
Office based from High Wycombe.
Benefits of the Office Manager
£34k-£40k
Company Bonus
25 days holiday plus bank holiday
Pension
Training
The Ideal Person for the Office Manager
Knowledge and experience in the electrical / electronic sector.
Ideally automation and controls focused.
Electrical or mechanical engineering qualification an advantage.
Some previous supervisory experience.
Sales experience – either internal or external is beneficial.
Experience working for or selling to a distribution company would strengthen your application.
Hungry for success, determined, and have the ability to use your initiative to maximise the potential in your area.
If you think the role of External Office Manager is for you, apply now!
Consultant: Darren Wrigley
Email: darrenw@otrsales.co.uk
Tel no. 0208 397 4114
Candidates must be eligible to work and live in the UK.
About On Target
At On Target, we specialise in sales, technical and commercial jobs in the Engineering, Construction, Building Services, Medical & Scientific, and Commercial & Industrial Solutions sectors, enabling our consultants to become experts in their market sector. We place all levels of personnel, up to Director across the UK and internationally.....Read more...
Managing a wide range of different suppliers, installers, and customers
Responsible for a successful end-to-end service
Work will mainly involve phone calls, emails and raising associated sales paperwork
As part of a small team, you'd also get involved in dealing with customers in the showroom
Training:
With on-the-job training from the employer the apprentice will work towards a Business Administrator Level 3 Apprenticeship Standard and Functional Skills in English and maths at Level 2 if required
Training can be delivered remotely or at the workplace
Training Outcome:We are a company that really does reward hard work and if you perform within this period, you will have the opportunity to interview for a permanent position at the end of the apprenticeshipEmployer Description:Brothers Office Furniture is a family run, new and used office furniture supplier based in Reading, Berkshire. We have a large public showroom stocking the largest range of Used Office Desks, Office Chairs, Office Storage and Boardroom Furniture in the South UK. We have a website for internet sales, and we deliver nationwide. As a family run business, we put people at the heart of how we think and what we do. We are passionate about sustainability, recycling, and upcycling. Our Office Furniture Removals Service aims to keep as much furniture out of landfill as possible refurbishing and reselling as much as possible, with the remaining furniture being broken down and recycled where possible.Working Hours :Monday - Friday, 9.00am - 5.00pm, with 1 hour lunch.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Team working,Initiative....Read more...
Key Responsibilities
General office administration including greeting all visitors to the office, directing them to the correct place or person, offering tea and coffee
Answering telephone calls and forwarding to the relevant person or taking messages where appropriate. Creating tickets on the Autotask system from customer messages
General filing, scanning, printing where needed for the office
Look after all office supplies such as stationery, kitchen items etc and order when needed, keep all supplies fully stocked
Assisting the Operations Manager with administrative tasks required such as product ordering for internal office supplies or contacting suppliers where relevant
Gathering all invoices, arranging sign off by MD and filling accordingly
Assisting the Operations Manager with health and safety policies and procedures
Be willing to assist all Managers and members of staff with any administrative tasks to help support them in their roles
Taking minutes at regular monthly staff meetings
Booking the meeting room out for meetings
Run projects including change of policies, researching upcoming government schemes and laws relevant to the business
Responsible for packaging up parcels and deliveries, arranging courier collections and adding insurance when needed
Receiving all deliveries to the office and ensuring the correct process is followed
Updating telephone, tea, and coffee lists, assisting the Operations Manager with staff change management procedures
Ensure office and kitchen are kept clean, tidy, and presentable at all times, ensuring recycling policies are adhered to
Assist with booking/planning staff outings, parties etc.
Training:
There will be online workshops available weekly
Training Outcome:
A Great Career in Business Administration and the possibility of progressing onto Level 4
Employer Description:RedDoor Managed IT Services are a Microsoft Silver partner offering a range of business level services that include the supply and support of IT, Mobile and Land communications, VoIP, and Internet Services.Working Hours :Monday- Friday
9.00am- 4.30pm
With a half hour lunchSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
Front Office Manager - €40-45K+ Bonus - Mayo
MLR are seeking a passionate Front Office Manager to join this excellent 4* Hotel in Sligo.
As a Front Office Manager, you will play a pivotal role in ensuring a positive guest experience. You will train, mentor and guide your team, ensuring they reach their full potential and personal career goals.
You will oversee reservations to optimise room inventory, forecast demand, and implement strategies to maximize revenue and occupancy while ensuring a seamless guest booking experience.
For more information, please submit your CV through the link below....Read more...
Facilities Manager – Blue Chip Building – Nottingham – Up to 45K Would you like to work at an extremely high profile building in Nottingham? Have you got a proven track record within the FM industry? If so please read on... An excellent opportunity has arisen to join one of the leading companies in the facilities industry. They are looking for a site based Facilities Manager to work on at a high profile commercial building in the Nottingham. The building is home to a leading financial institution and the main purpose of the role will be to ensure that all facilities within the building are maintained to a very high standard. Key responsibilities:Maintain and update PPM scheduleCoordinate contractor call out and attendance for all pro-active and reactive worksCoordinate survey, quotation and presentation of competitive pricing for works packages as requiredAssist with vendor relationship management, ensuring agreed service levels are attainedAssist with financial accrual activitiesMaintain contracts schedule and flag up expiring contracts for renewal to FMAssist with space planning and office moves coordinationCarry out monthly office inspections and close out related actionsCoordinate ad hoc security cover with relevant contractor as requiredAssist in building team processes and procedures to support consistent outcomesPorterage of packages and other office furniturePrinting, binding & mailroom tasksApplicants for the role must be able to meet the following criteria:2-3 years of proactive facilities or office management experience within a corporate environmentGood understanding of key office infrastructure (HVAC, electrical, plumbing)Strong organisational skillsAbility to handle multiple overlapping priorities and manage own workloadStrong understanding of Microsoft office suite and in particular Excel, Word and PowerPointIOSH Working/Managing SafelyExcellent interpersonal and organisational skillsApply online now with an up to date CV ....Read more...
The Opportunity Hub UK is seeking a detail-oriented and dedicated professional on behalf of a respected financial services firm specialising in illiquid markets. This independent firm focuses on providing innovative financial solutions in sales, trading, and advisory for institutional and high-net-worth clients. Established in 2009, the firm has an established reputation for its expertise in handling distressed debt, credit securities, and other complex, illiquid assets. Position: Junior Back Office Support – Fixed Income Location: Central London (Office Based) Salary: £30,000 - £40,000 per annum DOE Job Overview: This position as a Junior Back Office Support – Fixed Income offers a unique chance to build a foundational career within fixed income and operational support. Ideal for someone at the beginning of their financial services journey, this role supports essential functions in the back office, ensuring the smooth operation and accuracy of fixed income transactions. Here’s What You’ll Be Doing: Trade Support: Assisting with the booking, confirmation, and settlement of fixed income trades, contributing to smooth operational workflows. Reconciliation: Conducting daily reconciliations between internal and external systems, ensuring precise and error-free trade records. Client and Counterparty Liaison: Collaborating with clients and counterparties to resolve discrepancies and address operational queries. Documentation Management: Maintaining accurate and organised trade-related documents to support operational efficiency. Compliance and Reporting: Supporting compliance needs and helping with regulatory reporting for fixed income activities. Administrative Support: Providing general assistance to the back-office team to facilitate day-to-day operations. Here Are the Skills You’ll Need: Experience: At least 1 year in a back office or financial operations role (internships and placements are considered). Understanding of Fixed Income Products: A basic grasp of bonds, loans, or similar fixed income products is beneficial. Attention to Detail: Exceptional organisational skills and a high degree of accuracy in data handling. Communication: Effective communication skills to liaise confidently with internal teams and external contacts. Technical Skills: Competence in Microsoft Excel and familiarity with financial systems. Work Permissions You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Here Are the Benefits of This Job: Career Exposure: Gain experience with a range of fixed income products and market operations in a specialised sector. Mentorship: Work alongside experienced professionals in the financial services industry, offering valuable insights and guidance. Growth Opportunities: Take advantage of professional development support and a clear path for career progression. Why Pursue a Career in Fixed Income Back Office Support? A role in fixed income back office support provides a strong foundation in financial services, focusing on the essential processes that keep financial transactions running smoothly. Working in fixed income allows you to gain specialised knowledge in a key financial market sector, build in-demand operational skills, and open pathways for advancement within finance and investment roles.....Read more...
Key duties and responsibilities:
Office administration including project control, job costing, and record keeping.
Assisting with project programmes, project proposals, timelines and budgets.
Help maintaining the project plan; monitor progress against the plan, coordinate project activities and resources.
Assist with preparation and submission of regular project update reports as required.
Provide support and assist in other departmental activities as required.
Become a key member of the office commercial team.
The successful candidate shall:
Gain experience of working in a busy office environment.
Gain experience of working on time sensitive projects.
Improve and develop computer Literacy with experience of using Microsoft Office, specifically Outlook, Word, Excel & teams.
Learn to create and maintain reporting documents i.e. spread sheets to record manipulate and present information.
Gain valuable experience in office & project management.
Training:
The succesful apprentice will be allocated with an assessor who will visit them within the workplace once every 6-8 weeks.
In addition, the apprentice will be expected to attend an online lesson/tutorial one day per month.
Training Outcome:
On succesful completion of this apprenticeship, there may be a permanent position for the right candidate.
Employer Description:Established in 1996, Countrywide Electrical Services Limited (CES) has since grown to become a widely respected building services contractor on a nationwide basis within the retail, commercial, hotel & leisure, storage, industrial and public market sectors.Working Hours :Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Customer care skills,Administrative skills,Team working....Read more...
Front Office Manager - Luxury 5* Hotel, ScotlandLocation: ScotlandSalary: NegotiableWe are looking for a Front Office Manager to support a team of receptionists, reservationists and nights. We would be looking at strong FOH supervisors, Assistant Managers, Duty Managers and FOH Managers for this position and responsibility will vary depending on experience but experience within a luxury 4*/5* hotel is essential.The Front Office Manager is responsible for overseeing and coordinating the guest journey from arrival through to departure and all in stay requirements and requests. Working closely with the Director of Rooms this position will be expected to lead on the implementation and execution of all front office customer delivery strategies.REQUIREMENTS
Minimum of 3 years within a supervisory/assistant FOH position in a 4/5-star hotelFluent English (Written and Spoken)Be a People PersonExcellent personal presentation and grooming standardsBe highly motivated and passionateExperience in handling VIP Customers....Read more...
Answering the phone and directing messages to the appropriate team member
Greeting clients in the office
Keeping client records up to date
Preparing documents for client meetings
General office administration
Training is all done day to day on the job
Training:There will be training given on our back-office computer system called intelligent office, this is where all our client data records are kept.Training Outcome:To become a full-time financial services administrator.Employer Description:Alexander Calder Financial Ltd currently have six financial advisers, five admin staff that support the advisers and one head of operations that supports the day-today running of the business.Working Hours :Monday to Thursday 9am to 5pm. Friday 9am to 4pm. You will have an hours break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Positive attitude,Willing to learn,Reliable and punctual....Read more...
Office Manager/ Personal Assistant (PA) – Central LondonOffice Manager/ Personal Assistant (PA) Location: Borough, London Company: Facilities Management (FM) CompanySalary: £45,000 COREcruitment are working with a leading Facilities Management company based in Borough, London, providing comprehensive property and workplace management solutions across various sectors. As they continue to grow, we are looking for an experienced and highly organised Personal Assistant/ Office Manager to support the senior team. This role will be critical in ensuring the smooth day-to-day running of the office and offering administrative support across various functions. You must have a background within Facilities Management.The Personal Assistant/ Office Manager will provide dedicated administrative and organisational support to the senior leadership team, including diary management, meeting coordination, and correspondence handling. The role requires someone with exceptional multitasking abilities, attention to detail, and the ability to maintain confidentiality while managing a diverse workload in a fast-paced environment.Key Responsibilities:
Manage diaries, schedule meetings, and coordinate appointments for senior executives.Act as the first point of contact for internal and external stakeholders, handling communication and correspondence.Organize and prepare documents, reports, and presentations for meetings and events.Plan and coordinate travel arrangements, including transport, accommodation, and itineraries.Organize and minute internal and external meetings, ensuring timely follow-up on action points.Manage expense reports, invoices, and maintain accurate financial records for executives.Assist with the preparation of proposals, contracts, and other client-facing documentation.Coordinate office management tasks, including ordering supplies, liaising with vendors, and ensuring a smooth running of the office.Support in organizing company events, team activities, and offsite meetings.Undertake ad-hoc projects and research tasks as required by the leadership team.
Skills & Qualifications:
Proven experience as a Personal Assistant or Executive Assistant, ideally in a fast-paced environment.Strong organizational skills with the ability to multitask and prioritize tasks effectively.Excellent verbal and written communication skills, with a professional demeanour.High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently, maintain discretion, and handle sensitive information with confidentiality.Attention to detail with the ability to produce high-quality work under tight deadlines.Experience in coordinating travel arrangements and managing multiple diaries.Strong interpersonal skills and the ability to liaise with internal and external stakeholders at all levels.A proactive, resourceful, and positive attitude.Experience within a Facilities Management, Property, or similar sector is desirable but not essential.
Benefits:
Competitive salaryOpportunities for career development and growth within a dynamic companySupportive and collaborative team environmentCentral London location with easy transport links
If you are keen to discuss the details further, please apply today or send your cv to Sophie@corecruitment.com....Read more...
Are you an experienced and qualified Finance Assistant ready for your next challenge?Our client is a fast-paced niche marketing company based in the heart of Manchester. Fantastic working environment and culture!We are seeking a motivated and detail-oriented Finance/Admin Assistant to join their team. This role is essential in ensuring the smooth operation of their finance and administrative functions, with a focus on financial support, office management, and staff resourcing. The ideal candidate will spend 70% of their time on finance-related tasks, 20% on office management duties, and 10% assisting with staff resourcing.Key Responsibilities of the Finance Assistant - Finance (70%)
Assist in the preparation and management of financial documents, including invoices, receipts, and bank reconciliations.Help with accounts payable and receivable, ensuring timely payments and invoicing.Support the monthly reporting process by gathering and organizing financial data.Collaborate with the Finance Manager to monitor budgets and track expensesMaintain accurate records of transactions in the accounting system (e.g., Xero, Synergist).Assist in preparing financial reports for management and auditing purposes.Handle company credit card reconciliations.
Office Management (20%)
Oversee day-to-day office operations, ensuring a smooth and efficient working environment.Manage the procurement of office supplies and services, such as IT support and maintenance.Maintain office documentation and records management systems.Handle incoming and outgoing mail, couriers, and deliveries.Ensure compliance with health and safety regulations in the office.Organize and schedule meetings, events for company.Supporting the coordination, upkeep and implementation of training and development program, including scheduling and maintaining training systems.
Resourcing (10%)
Assist the Operations team in the scheduling and coordination of staff resources for ongoing projects.Help maintain an up-to-date employee roster, including staff availability and time-off requests.
Qualifications and Skills of the Finance Assistant
Education: degree in finance.Experience: 1-2 years of experience in a finance or administrative role.Technical Skills: Proficiency in accounting software (e.g., Xero, Synergist) and Microsoft Office Suite, especially Excel.Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously.Communication: Excellent written and verbal communication skills.Teamwork: Ability to work well within a team and collaborate with multiple departments.Problem-solving: Ability to proactively identify and address issues.Must have the right to work in the UK
Package and Benefits for the Finance Assistant
37.5 hours per week - Monday to FridayCompetitive holidays - 23 per annum, in addition to bank holidaysHybrid working available£27,000 to £32,000 salary depending on experience
And, following successful probation you will also benefit from :
PensionCompany sick payHealth Insurance - VitalityDay off for birthday
Are you ready to make that move? Send over your CV!....Read more...
Daily office operations and ensure a welcoming environment for staff and visitors.
Perform clerical duties including data entry, filing, and maintaining accurate records.
Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
Assist in scheduling appointments and coordinating meetings for team members.
Maintain office supplies inventory and place orders as necessary.
Support the team with administrative tasks using Google Suite and Microsoft Office applications.
Collaborate with colleagues to streamline processes and improve office efficiency.
Training:Level 3 Apprenticeship in Business Administration consisting of:
Level 3 Apprenticeship in Business Administration
Level 2 Functional Skills in Mathematics (if applicable)
Level 2 Functional Skills in English (if applicable)
You will be required to attend a half-day session with HBTC where you will work towards any functional skills (where needed) that you have to take. Additional off the job training will also be required as part of the Apprenticeship. There will also be an end point assessment. Training Outcome:After the Apprenticeship, there may be an opportunity for you to advance in the workplace or go on to higher education. Employer Description:Transform your interior with The Wall Exchange - passionate about bringing affordable, stylish wall panels to homes and businesses across the UK. Whether you're looking to refresh your living room, create an impressionable office entrance, or add warmth to a retail space, we have the perfect product solution.Working Hours :Monday to Friday, 8:00am - 4:30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Logical,Team working,Initiative....Read more...
Duties and Key Responsibilities:
Office & IT Support:
Maintaining all documentation and oversight of fixed office products to ensure maintained in accordance with required standards
Office layout planning with teams, and management including computers, furniture, fittings, including management of office sets ups and moves when required
Office management, to include soft FM services and service agreements including security and alarm systems
Manage DSE assessment process & equipment requirements where needed
Manage office supplies and catering arrangements for all offices including managing supplier contracts and cost management
Complete minor handyman work when needed i.e. small works
Procure quotes and project manage any improvement works made to offices
Ensure all furniture is kept in reasonable condition
Assist with company credit card management
Management of the print fleet including renewals and supplier management, as well as ordering any ad-hoc machines when required
Maintain an asset list of devices across the group
Reviewing relevant invoices to ensure within budget & carry our supplier checks
Ensure continuous inventory to meet the needs of the business across group
Required systems assistance including Trainline and other 3rd party systems
New hire onboarding and leavers offboarding system access
Administration of Office 365 for Ad-hoc requests
Fleet Management:
Maintain fleet budget and ensuring best value is maintained with a focus on cost efficiencies
Ensuring the fleet is operating in accordance with legislation and regulations
Manage supplier relations & service providers
Manage interface with insurance providers, ensuring claims are managed effectively and losses minimised
Manage vehicle maintenance and service schedules, minimising downtimes. (Driver’s licence needed)
Where necessary collect vehicles from drivers houses and take to service providers
Keeping accurate records of vehicle contracts including but not limited to contracted mileage, funder & PD11
Assist finance department with vehicle info to accurately assign BIK tax to staff
Management of company fuel cards
ESG reporting adhered to as per guidelines
Onboarding drivers and cars to the insurance
Training:
Level 3 Digital Support Technician Apprenticeship qualification
Functional Skills in maths and English, if required
Blended on/off the job training and location to be confirmed
Training Outcome:
Full-time employment is expected once the apprenticeship is complete
Further training opportunities with Higher Level Apprenticeships are also available
Employer Description:Our company has focused on building a team of IT specialists and experienced support technicians to provide effective support, both internally and externally.Working Hours :Monday - Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Customer care skills,Problem solving skills,Logical,Team working....Read more...
Company OverviewThe Opportunity Hub UK is recruiting on behalf of an innovative financial services firm specialising in illiquid markets. This independent organisation is renowned for delivering best-in-class financial solutions within sales, trading, and advisory, particularly for institutional and high-net-worth clients. Established in 2009, the firm has extensive expertise in trading distressed debt, credit securities, and other illiquid assets, consistently adding significant value by addressing complex liquidity and execution challenges.Experienced Back Office Support – Fixed IncomePosition: Experienced Back Office Support – Fixed IncomeLocation: Central London (Office Based)Salary: £50,000 - £65,000 per annumJob OverviewWe’re looking for an experienced back-office professional to support essential fixed income transactions and operations. This role is an excellent opportunity for someone with established experience in financial operations and a strong grasp of fixed income products and settlement processes. As an Experienced Back Office Support – Fixed Income, you’ll contribute to the smooth operation of the firm’s fixed income activities.Here’s What You’ll Be Doing:Trade Booking and Confirmation: Managing the booking and confirmation process for complex fixed income trades, ensuring timely and precise handling.Settlement and Reconciliation: Overseeing settlement activities and conducting reconciliations to resolve any discrepancies effectively.Compliance and Regulatory Reporting: Ensuring that all fixed income transactions comply with regulatory standards, including comprehensive record-keeping and reporting.Process Improvement: Identifying and implementing best practices to enhance operational efficiency.Client and Counterparty Management: Serving as the primary contact for clients, brokers, and counterparties to resolve trade-related issues.Technical Support: Leveraging industry-standard software to support fixed income transactions and reporting needs, providing troubleshooting as needed.Here Are the Skills You’ll Need:Experience: At least 3 years in a back-office role, ideally with exposure to fixed income or related financial products.In-Depth Knowledge of Fixed Income Products: Solid understanding of bonds, loans, structured products, and general market practices.Regulatory Knowledge: Familiarity with compliance standards pertinent to fixed income trading and settlement processes.Analytical Skills: Strong ability to analyse discrepancies and troubleshoot operational issues.Technical Proficiency: Proficiency with industry tools such as Bloomberg, TradeWeb, and advanced Microsoft Excel.Communication and Interpersonal Skills: Excellent communication skills for engaging with internal and external stakeholders effectively.Work PermissionsYou must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here Are the Benefits of This Job:Competitive Salary: Offering a strong salary with performance-based incentives.Industry Exposure: Gain valuable exposure to a diverse array of fixed income products and industry practices.Career Development: Support for continuous professional development and career growth opportunities.Why Pursue a Career in Fixed Income Back Office Support?A career in fixed income back office support provides essential experience in the financial services sector, developing highly transferable skills in trade operations and regulatory compliance. Working in fixed income offers a unique perspective on market mechanisms, enabling you to gain expertise in managing and supporting complex transactions. This role opens pathways for advancement within the financial industry, especially in finance and operations.....Read more...
Contract Support - London - FM Service Provider - Up to £35,000 per annum Are you an experienced Contract Support? Are you looking for a challenge within the FM sector? If so please read on... CBW are currently recruiting for an immediate Contract Support to be based on a unique site located in London. It's an excellent opportunity to work for a building services company on a permanent contract, the successful candidate will be immediately available and be able to complete the dates and hours required. Details/Hours of Work:Start immediately Contract type - Permanent 8:00am to 17:00pm Monday to FridayResponsibilities & Duties:Patrol admin area at least once a dayManaging cleaner and cleaning scheduleManaging employee schedulesManaging CMI delivery: Fruit, Milk etc.Taking inventory of office suppliesHelping establish and maintain office proceduresAssisting senior management team when neededExcellent written and verbal communicationSupport CMI customer visit, e.g.: setup meeting room, coordinate with cleaner.Handle incoming calls, faxes & e-mails relating to client maintenance work requests and response to customer inquiries.Maintain data accuracy in call logging tools through contact validation.Manage time and workload to meet predetermined service levels.Accurate documentation of calls and cases and updates in the database.Assist Manager to prepare monthly reports.Initiate the problem management workflow process, identity areas of process improvement and update customers on the progress of jobs.Responsible for daily office administration duties, including but not limited to procurement of office supplies and consumables, maintenance and renewal of office equipment & contracts.Provide daily administrative support including records keeping, documents filing, etc.Assist in company events, data centre visitors touring and staff activities arrangement.Handle ad hoc duties as assigned.Administration duties include minute taking, arranging meeting rooms, preparing PowerPoint presentations, Excel and Word documents.Reconcile all payments due/received from all third-party providers incurred from data centre operation.Arranging and participating in meetings, conferences, and team activities, whenever necessary.Maintaining registers and client information database in accordance with internal compliance requirements.Document proofreading/Organizing files.Receiving guests and arranging catering events.Maintaining holiday and sickness records for property managing staff.Diary management and general team support.Coding invoices and escalating any areas of concern to the Data Centre Asset Manager.Actively communicate with the IDC, MEP, FM (Security, cleaning and administration) team and CMI staff and provide fast and quality response regarding the raised concerns and needs and ensure the solution implementation.Answering the telephone for the team as and when required, involves dealing with client/supplier queries, providing information, taking messages and fielding calls where appropriate.Other general team support work for MEP, IDC, Security teams and CMI staff, which will include Induct and organise relevant training for new coming staff.Being a direct liaison point for the whole team in the completion of routine and unplanned tasks.Bookkeeping - keeping a schedule of expenses related to daily operation of the data centre organizing invoices and arranging payment of bills.Raising of contractor Pos and closing out invoicesFormatting weekly and monthly PowerPoint presentations with the support of the MEP manager/ Head of Data Centres Source and procure the required items and services (handyman, gardener, porter, caterer, locksmith etc.).Other office support tasks depending on the operational and administration needs.Support the other works assigned by the office manager.General office duties including scanning, filing and other tasks may be necessary to support the effective operation of the service.Liaise with the security team and send, receive and keep a registration record in a required format of the parcels and packages.Produce weekly office consumable and expense report in the required formatRequirements:Appropriate qualifications as per country specific education system.Minimum 3 years of relevant experience in Admin operationAbility to solve problems and work independently in a changing and multi-tasking environment with numerous deadlines.Strong PC literacy and proven ability to manage daily activities using various systems.Ability to influence and coordinate the efforts of other team members in support of events.Good command in both written and spoken English. Fluent in Chinese is an advantage.Proficiency in PC applications including MS Office Suite.Please send your CV to Abbie at CBW Staffing Solutions for more information.....Read more...
To work towards providing professional, efficient, and proactive administration support within the firm, through on the job training and research:
Meet and greet clients visiting the office
Work closely with the team in gaining experience
Gather information to benefit your role and experience
Monitor incoming telephone and visitor enquiries on behalf of the firm
Dealing with enquiries from clients via email and responding in a timely manner
Provide administrative support to the departments in relation to the workload
Undertake photocopying, scanning and formatting of documents
Ensure client records/files are kept up to date and in accordance with our office policy
Diary management of meeting rooms
Adhere to the Data Protection Act principles and always respect the confidentiality of data
Maintain office systems
Arrange and confirm appointments with clients and third parties
Operate office equipment
Assist with the closing of files
General administrative duties as and when required
Other reasonable duties as and when required - such as assisting with the work of other colleagues as required
Training:
Level 3 Business Administration Apprenticeship Standard at Stockton Riverside College
Functional Skills maths & English, if required
Training Outcome:An opportunity for a full-time position at the end of the apprenticeship.Employer Description:Freers Askew Bunting Solicitors have over 70 years’ experience, with long established foundations in the Tees Valley and North Yorkshire area. We're a firm that has a sensible and common-sense approach to the legal services that we offer.
At Freers Askew Bunting Solicitors, we pride ourselves in blending traditional values with modern efficiency and sound legal advice, to provide high quality legal services.Working Hours :Monday - Friday between 9.00am - 5.00pm.Skills: Communication skills,Organisation skills,Customer care skills,Team working,Telephone skills,Microsoft Office skills,Able to take instructions,Professionalism,Customer focus,Able to work under pressure,Time management....Read more...
