An excellent opportunity for an organised and proactive Executive Assistant with experience in asset management to build their career within a respected financial services firm in Central London. If you are looking for a varied, hands-on Executive Assistant role that offers real responsibility and genuine career development, this full-time position in the heart of Central London could be exactly what you have been looking for. Supporting a close-knit leadership team alongside the sales function, this is a role where no two days are identical and your contribution will genuinely matter. About the Business This is a boutique financial services firm with a strong reputation within the investment and advisory space, situated in the City of Westminster in Central London. The team is collaborative, focused, and values the contribution of its support staff. The Role Based full-time at the firm's Central London offices in the City of Westminster, you will provide reliable day-to-day support to the leadership team whilst also helping the sales team stay on top of client follow-ups and prospect communications. There is an opportunity for hybrid working when the Chief Executive Officer is travelling internationally, offering a degree of flexibility as the role develops. You will need to be adaptable, discreet, and confident managing a busy workload. Attention to detail is essential, though we are looking for someone practical and solutions-focused rather than a perfectionist. This role is best suited to someone with previous Executive Assistant experience within the asset management industry. Ideally, you will have exposure to hedge fund environments or similar investment management firms, though experience within private equity or venture capital environments will also be considered. A key part of the role will involve investor relations support, including client onboarding, client follow-ups, and ongoing client communication. Alongside this, supporting email and calendar management for senior stakeholders remains essential. In addition, there will be involvement in marketing and sales support activities, so confidence or interest in these areas would be highly beneficial. Here's what you'll be doing:Managing executive diaries, scheduling meetings, and coordinating logisticsSupporting investor relations activity, including client onboarding and client follow-upsAssisting the sales team with prospect communications and client engagementSupporting marketing and sales initiatives where requiredAssisting with onboarding of new team members and general human resources administrationHandling confidential information with professionalism and discretionOrganising travel arrangements and coordinating internal and external eventsProviding general administrative support across the businessAssisting with ad hoc projects as required by the leadership teamHere are the skills you'll need:Previous experience in an Executive Assistant, Personal Assistant, or administrative support roleExperience within asset managementExposure to investor relations responsibilities such as client onboarding and client follow-upsComfortable supporting both leadership and commercial sales functionsStrong written English and confident verbal communication skillsExcellent organisational ability with a talent for juggling multiple prioritiesProficient in Microsoft Office, particularly Outlook and ExcelAble to work independently and use your own initiativeAn interest in financial services and a desire to develop within the sectorWork Permissions You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Key perks and benefits:Salary of up to forty-five thousand pounds depending on experienceFull-time role based in Central London, City of WestminsterHybrid working available when the Chief Executive Officer is travelling internationallyExposure to senior leadership within a reputable financial services firmGenuine opportunity for career progression and skills developmentAccess to Central London networking events and industry exposureA supportive and professional working environmentWhy This Role Could Be the Right Next Step For an Executive Assistant ready to step into a more dynamic and commercially connected position, this Central London role offers exactly the right environment to grow. Financial services firms at this level expect professionalism and discretion, and in return they offer genuine development opportunities that are harder to find in larger, more rigid organisations. Whether your longer-term ambitions lie in operations, human resources, investor relations, or senior Executive Assistant work, a position like this in the heart of Central London provides a strong and credible platform to build from. The Opportunity Hub UK is delighted to be supporting the recruitment for this Executive Assistant role in Central London.....Read more...
ASSISTANT EXECUTIVE HOUSEKEEPERLocation: Washington, VA Compensation: $85,000–$95,000 + comprehensive benefits + potential relocation assistanceWe are hiring on behalf of a luxury five-star hospitality property for an Assistant Executive Housekeeper to support the Executive Housekeeper and oversee daily housekeeping operations.This is a strong leadership opportunity with potential to step into the Executive Housekeeper position in the future.Key Responsibilities
Lead and develop a housekeeping team of 10+ employees.Oversee guest room and public area cleanliness and luxury service standards.Manage scheduling, labor costs, budgets, inventory and purchasing.Conduct regular inspections and ensure consistent quality standards.Coordinate with Front Office, Engineering and F&B to support the overall guest experience.Handle hiring, training, coaching and performance management.Step in to lead the department during the Executive Housekeeper’s absence.
Ideal Candidate
3–5+ years of progressive housekeeping experience, including management/supervisory experience.Experience leading and developing a housekeeping team.Strong understanding of luxury hotel housekeeping standards.Experience with labor management, budgeting and inventory control.Highly organized, hands-on and detail-oriented.Luxury, Forbes Five-Star, AAA Five-Diamond or comparable experience preferred.
Benefits
Health, dental and vision insurancePaid time offRetirement savings planEmployee dining programProfessional development opportunitiesPotential relocation assistance
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Executive Assistant / Chief of StaffAre you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund.Company OverviewThis opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance.Job OverviewAs the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience.Here's what you'll be doing:Recruiting and onboarding new employeesManaging executive diaries and scheduling meetingsMonitoring performance and providing administrative supportHandling confidential information with discretionCoordinating and organizing events and travel arrangementsSupporting HR functions and fostering a positive work environmentAssisting with special projects and strategic initiativesHere are the skills you'll need:Passion for HR and long-term ambitions to develop in financial servicesPrior experience in HR is preferredExcellent English writing skillsStrong organisational and multitasking abilitiesProficiency in Microsoft Office, particularly ExcelAbility to work independently and as part of a teamExcellent communication and interpersonal skillsWork Permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Opportunity to work in a prestigious financial firmCareer development and growth in the financial services sectorDynamic and supportive work environmentAccess to industry events and networking opportunitiesComprehensive benefits package including health and pension plansPursuing a Career in This SectorA career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.....Read more...
Executive Assistant / Chief of StaffAre you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund.Company OverviewThis opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance.Job OverviewAs the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience.Here's what you'll be doing:Recruiting and onboarding new employeesManaging executive diaries and scheduling meetingsMonitoring performance and providing administrative supportHandling confidential information with discretionCoordinating and organizing events and travel arrangementsSupporting HR functions and fostering a positive work environmentAssisting with special projects and strategic initiativesHere are the skills you'll need:Passion for HR and long-term ambitions to develop in financial servicesPrior experience in HR is preferredExcellent English writing skillsStrong organisational and multitasking abilitiesProficiency in Microsoft Office, particularly ExcelAbility to work independently and as part of a teamExcellent communication and interpersonal skillsWork Permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Opportunity to work in a prestigious financial firmCareer development and growth in the financial services sectorDynamic and supportive work environmentAccess to industry events and networking opportunitiesComprehensive benefits package including health and pension plansPursuing a Career in This SectorA career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.....Read more...
Executive ChefSterling, VA$150,000–$170,000 + $5,000–$10,000 Bonus + BenefitsBenefits include 401(k), PTO, sick days, medical benefits and a member bonus.I am hiring on behalf of a gold client for an Executive Chef to lead culinary operations at a prestigious private golf club in Northern Virginia. The Executive Chef will oversee a culinary team of 30+, with responsibility for multiple outlets including banquets, a main grill, pool grill, halfway houses and snack bars.The role reports directly to the General Manager and will have overall responsibility for culinary operations, menu development, staffing, purchasing, budgets and team development. This is an excellent opportunity for a Chef who enjoys a true leadership role and wants to build and develop a strong culinary team.Ideal Background:
Executive Chef or strong Executive Sous Chef/Assistant Executive Chef experiencePrivate club, golf club or luxury hotel background preferredExperience managing a large culinary team and department budgetStrong banquet and high-volume experienceProven ability to lead, train and develop a teamComfortable overseeing multiple outlets and varied culinary operationsRelocation considered for the right candidate
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An exciting opportunity has opened for a motivated and organised Executive Assistant to join a growing PR agency based in Soho, Central London. This role offers hybrid working and will provide essential support to the Founder, playing a key role in ensuring the smooth running of the business and team.This position is perfect for someone with administrative experience looking to take the next step into an Executive Assistant role. If you are a natural organiser with excellent communication skills and a proactive attitude, this could be the ideal opportunity for you.Salary: £24,000 to £30,000 per annum (depending on experience)Location: Soho, Central London (Hybrid working)Days: Monday to FridayHere's what you'll be doing:Providing administrative support to the Founder, assisting with day-to-day tasks and business operations.Managing the Founder’s calendar, scheduling appointments, and organising meetings.Coordinating travel arrangements and creating detailed travel itineraries.Attending meetings and networking events with the Founder to support relationship management.Handling correspondence and answering calls professionally, redirecting or managing as needed.Maintaining accurate records, performing data entry, and preparing reports.Organising internal meetings, managing logistics, and arranging refreshments.Supporting the planning of staff social events and company initiatives.Assisting with document preparation and basic financial administration tasks, such as updating spreadsheets.Here are the skills you'll need:Some experience in an administrative or assistant role (ideally 1 year or more).Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.Exceptional organisational skills with strong attention to detail.Excellent written and verbal communication skills.Ability to manage multiple priorities, work proactively, and meet deadlines.Work permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Competitive salary and hybrid working arrangements.A chance to be part of a growing PR agency with a dynamic and collaborative culture.Opportunities to attend networking events and build industry relationships.Supportive team environment and regular staff social events.Joining this vibrant PR agency offers a fantastic opportunity to be part of a growing business that values innovation and teamwork. A career as an Executive Assistant in the PR sector opens the door to a fast-paced and creative industry, where no two days are the same. If you’re ready to make an impact, apply today!....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team.This position is ideal for someone with some administrative experience who is ready to step up to an Executive Assistant role, bringing confidence, organisational skills, and a positive attitude. If you’re a born organiser with a talent for keeping things on track, this could be the perfect role for you!Salary: £20,000 to £28,000 per annum (depending on experience)Location: Quedgeley, with on-site parkingDays: Monday to Friday (Office based)Key Responsibilities:Provide general administrative support to the Founder, assisting with daily tasks and business operations.Manage the Founder’s calendar, including scheduling appointments and organising meetings.Arrange travel and accommodation bookings, including coordinating travel itineraries.Attend networking events and meetings with the Founder to support relationship building.Answer phone calls and handle correspondence professionally, redirecting as necessary.Maintain and update records, perform data entry, and prepare basic reports.Organise internal meetings, manage logistics, and arrange refreshments when needed.Coordinate staff social events and assist with event planning for the company.Assist with document preparation and minor financial administration tasks, including spreadsheet updates.Requirements:Some experience in an administrative or assistant role (ideally 1 year or more).Competent with Microsoft Office (Word, Excel, and PowerPoint).Organisational skills with attention to detail and a proactive approach.Good communication skills, both written and verbal.Ability to manage multiple tasks, prioritise effectively, and meet deadlines.Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.If you’re interested in joining a dynamic team in a growing business, please send us your CV today.....Read more...
Senior Finance Assistant / Senior Accounts Assistant | £32,000 - £40,000 | Finance Expertise | Multi-Entity Experience
An excellent opportunity has arisen for an experienced Senior Finance Assistant / Senior Accounts Assistant to join a well-established provider of business communication and security technology solutions.
This is a varied role offering the opportunity to take ownership of key finance processes, play an important part in month-end activities and provide support and guidance to junior members of the finance team.
This full-time role offers salary range of £32,000 - £40,000and benefits.
You will be responsible for:
? Preparing and submitting quarterly VAT returns across multiple entities.
? Managing intercompany invoicing, recharges and reconciliations, resolving discrepancies.
? Completing daily and monthly bank reconciliations, including multi-currency accounts.
? Posting accruals, prepayments and month-end journals.
? Supporting month-end close and the preparation of management accounts.
? Processing and reviewing sales and purchase invoices, including supplier payment runs.
? Maintaining accurate sales, purchase and nominal ledgers, and monitoring aged debtors and creditors.
? Reconciling balance sheet control accounts and resolving outstanding or historic unreconciled items.
? Maintaining supporting schedules and processing authorised write-offs where required.
? Acting as a senior point of contact within the finance team, supporting and guiding Finance Assistants.
The candidates from the following background will be considered:
? Senior Finance Assistant, Senior Accounts Assistant, Finance Assistant, Assistant Accountant, Accounts Assistant, Finance Officer, Finance Executive or in a similar position
What we are looking for:
? Approx. 5 years experience within a finance environment.
? Experience working within a multi-entity environment.
? Proven experience preparing VAT returns and handling intercompan....Read more...
Executive Chief Steward – Luxury ResortLocation: St. Kitts & Nevis Employment: Full-Time Benefits: Relocation assistance, housing support, annual flights, PTO, off-island leave & luxury hotel benefitsWe’re seeking an experienced Executive Chief Steward to lead the Stewarding Department at a luxury Caribbean resort. This is a hands-on leadership role overseeing a team of approximately 30 employees and ensuring exceptional standards of cleanliness, sanitation, organization and operational support across the property.The Role
Lead, train, motivate and develop the Stewarding team of approximately 30 employees.Oversee the cleanliness and sanitation of kitchens, storage areas, employee dining and stewarding facilities.Manage scheduling, labor costs, purchasing, inventory and departmental expenses.Ensure the proper care, maintenance and security of all stewarding equipment and machinery.Coordinate closely with the Executive Chef, F&B leadership and banquet teams to ensure smooth daily operations.Oversee the supply, storage and distribution of china, silver, glassware and other service equipment.Support banquet setup and service requirements across the property.
The Ideal Candidate
Previous experience as an Assistant Chief Steward, Executive Steward or equivalent F&B supervisor.Luxury hotel or resort experience is essential.Caribbean experience is strongly preferred.Proven experience leading and developing a large stewarding team.Strong knowledge of commercial dishwashing, kitchen cleaning equipment and sanitation standards.Comfortable managing inventory, scheduling and departmental costs.Strong communication and organizational skills.Computer proficiency and the ability to prepare reports and work with banquet event orders.Bilingual skills are an advantage.Flexible and comfortable working in a fast-paced resort environment.
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Executive Assistant Director of Hotel OperationsVancouver, BC | $100,000–$130,000 + Bonus + BenefitsRelocation support: Airfare and temporary accommodation available for candidates relocating to VancouverI am hiring on behalf of a leading hospitality group for a newly created Executive Assistant Director of Hotel Operations position, based in Vancouver.The RoleReporting to the Director of Operations, the Assistant Director of Hotel Operations will support the operational performance of a portfolio of 10+ owned and managed hotels across North America.This is a newly created position offering the opportunity to work closely with senior leadership and hotel General Managers, providing operational guidance, driving standards, and supporting the continued performance and growth of the portfolio.Key Responsibilities
Support the Director of Operations in overseeing operational performance across the hotel portfolio.Partner closely with General Managers to drive service standards, guest satisfaction, profitability, and operational excellence.Provide leadership, guidance, and mentorship to hotel leadership teams.Review operational performance, identify opportunities for improvement, and implement best practices.Build strong relationships with General Managers and property-level leadership.Support strategic initiatives and operational projects across the portfolio.Ensure consistency in standards, processes, and guest experience across properties.Travel approximately 3 times annually to the US and 2 times annually to Toronto.
Candidate Profile
Proven senior-level hotel operations experience.Previous General Manager experience strongly preferred.Luxury or upscale hotel background preferred, ideally within a Four Seasons, Fairmont, or comparable environment.Strong understanding of hotel operations and the ability to work credibly with experienced General Managers.Exceptional relationship-building and communication skills.Strong leadership presence, work ethic, and commercial mindset.Comfortable working across multiple properties and markets.Hospitality degree is not required; relevant operational experience is the priority.
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Are you an experienced Executive Assistant who enjoys working in a fast-paced environment and making a real difference?We're looking for a highly organised and proactive Executive Assistant to support senior leaders managing a high-profile incident response programme. This is a unique opportunity to be at the heart of important work that directly impacts communities across Great Britain.You'll provide trusted support through effective inbox and diary management, coordinating meetings and actions, and helping senior leaders stay focused on the priorities that matter most. Working with colleagues, customers, public bodies and elected representatives, you'll play a key role in keeping information flowing and ensuring critical issues are handled quickly and professionally.About YouYou'll have:Experience supporting a Director or other senior leaderExcellent diary and inbox management skillsStrong organisational skills and attention to detailConfidence communicating with a wide range of stakeholdersThe ability to remain calm and effective when priorities changeSound judgement and discretion when handling sensitive informationA proactive, collaborative approachWhy Join Us?At the Mining Remediation Authority, you'll do meaningful work that helps protect people, places and the environment.We offer:Hybrid and flexible workingA generous Civil Service pension with up to 29% employer contribution27.5 days annual leave plus bank holidaysLearning and development opportunitiesWellbeing support and benefitsFamily-friendly policies and flexible working optionsClosing date: 4 OctoberInterviews: Week commencing 12 OctoberIf you're looking for a rewarding opportunity where your organisational skills and judgement can make a real impact, we'd love to hear from you.....Read more...
We are searching for a Senior Sales Administrator & Executive Assistant for a busy, successful and growing healthcare and technology focused business based in Exeter.
The role is offered on a hybrid working basis. It is office-based initially but once up-to-speed with everything some home-based working, circa 1 or 2 days per week, is allowed.
Please note, to be considered for the role you will need to live within a commutable distance of Exeter, Devon, or you will be in a position to relocate to the area.
In this role you will be providing high-level administrative support to the Senior Leadership Team and the Executive Team. You will ensure the efficient coordination of meetings, workshops and communications.
You will also act as the first point of contact for external partners, including NHS and Healthcare partners, in order to facilitate the smooth operations of the business.
Your duties as an Executive Assistant will cover: -
Administrative Support - managing calendars, scheduling meetings, preparing reports and presentations. Assisting in preparing internal and external communications. Organising logistics for meetings, events and travel. You will also act as a point of contact between the teams and external/internal stakeholders.
NHS Partner Coordination - Liaise with NHS partners and ensure timely communications and follow-ups on all matters relating to workshops and joint projects.
Workshop Arrangements - Coordinate and arrange workshops, including securing venues, sending out invitations, managing registrations and handling logistics.
Meeting Management - organising Senior Management Team and Executive Team meetings, including note taking, minutes, agendas and follow-up actions.
Events and Travel Coordination - Arranging travel and accommodation, ensuring smooth logistical support for both local and international engagements. Planning and coordinating internal and external events.
As a Senior Sales Administrator your duties with cover: -
General Sales Team Support - overseeing and managing the administrative aspects of the sales operations.
Process Optimisation - Streamline sales workflows, improve data integrity, and optimise Sales Force CRM system usage in coordination with Sales Team, Commercial and Finance teams.
Cross-Department Coordination - Liaise with finance, operations, and customer support to ensure smooth transactions and timely delivery.
Office Administration - High level administration support. You will be responsible for overseeing and managing the administrative aspects of the company's offices & meeting points.
Please note, to be a success is this role you will have good attention to detail, you will be highly organised, you will be able to work with discretion, you will have excellent time management skills, combined with outstanding communication and people skills.
You will be a great listener who asks questions to get clarity, you will have charisma and the ability to develop strong relationships both internally and externally. You will have the ability to research, and you will be resourceful.
We are looking to speak with candidates who are adaptable and flexible in their approach to dealing with customers. You will have good customer service skills and the ability to work with initiative.
Experience of working with NHS or Healthcare clients is a distinct bonus as is a background in Technology, Software Development, Integration or IT Services.
The role is offered with an excellent salary and benefits package including, 25 days holiday + bank holidays, Employees Benefits Scheme - store discounts, gym memberships, Employees Assistance Programme - wellbeing support, and much more.
Please note, to be considered for the position you MUST have the Right to Work in the UK long-term without company sponsorship.
Please note that due to a high level of applications, we can only respond to applicants whose skills and qualifications are suitable for this position. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Bowerford Associates Ltd is acting as an Employment Agency in relation to this vacancy.....Read more...
Senior Finance Assistant / Senior Accounts Assistant | £32,000 - £40,000 | Finance Expertise | Multi-Entity Experience
An excellent opportunity has arisen for an experienced Senior Finance Assistant / Senior Accounts Assistant to join a well-established provider of business communication and security technology solutions.
This is a varied role offering the opportunity to take ownership of key finance processes, play an important part in month-end activities and provide support and guidance to junior members of the finance team.
This full-time role offers salary range of £32,000 - £40,000and benefits.
You will be responsible for:
* Preparing and submitting quarterly VAT returns across multiple entities.
* Managing intercompany invoicing, recharges and reconciliations, resolving discrepancies.
* Completing daily and monthly bank reconciliations, including multi-currency accounts.
* Posting accruals, prepayments and month-end journals.
* Supporting month-end close and the preparation of management accounts.
* Processing and reviewing sales and purchase invoices, including supplier payment runs.
* Maintaining accurate sales, purchase and nominal ledgers, and monitoring aged debtors and creditors.
* Reconciling balance sheet control accounts and resolving outstanding or historic unreconciled items.
* Maintaining supporting schedules and processing authorised write-offs where required.
* Acting as a senior point of contact within the finance team, supporting and guiding Finance Assistants.
The candidates from the following background will be considered:
* Senior Finance Assistant, Senior Accounts Assistant, Finance Assistant, Assistant Accountant, Accounts Assistant, Finance Officer, Finance Executive or in a similar position
What we are looking for:
* Approx. 5 years experience within a finance environment.
* Experience working within a multi-entity environment.
* Proven experience preparing VAT returns and handling intercompany accounting, including invoicing, reconciliations and transactions.
* Strong knowledge of accruals, prepayments, journals and month-end processes.
* AAT qualified, part-qualified or qualified through relevant practical experience.
* Confident undertaking bank and balance sheet reconciliations.
* Experience maintaining accurate financial ledgers and robust financial controls.
* Strong working knowledge of Sage 50.
* Advanced Microsoft Excel skills.
* Experience using an ERP system is highly desirable.
This is an excellent opportunity for a Senior Finance Assistant / Senior Accounts Assistant to take on a varied role, make an immediate impact and play a key part in supporting a busy finance team.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Office Manager and Executive Assistant
Location: London
Salary: £40,000–£50,000 per annum, dependent on experience
Job Type: Full-time
Hours: Monday to Friday, 08:00–17:30
Company: One Call 24 Limited
Reporting to: Group Chief Executive Officer
About the OneCall24 Group
The OneCall24 Group operates across healthcare staffing, complex care and specialist community support, connecting exceptional healthcare professionals with organisations and delivering high-quality, person-centred care across the UK.
Our businesses include OneCall24, specialising in the recruitment and supply of medical professionals to NHS and private healthcare organisations; OneCall24 Healthcare, providing specialist, person-centred complex care to children and adults; and Standby24, delivering specialist, outcome-focused community care across England and Wales.
Across the Group, we are united by a commitment to people, quality, innovation and continually finding better ways of working. We want talented people who take ownership, embrace change and technology, and share our ambition to make a meaningful difference. We are looking for the right person to enhance our team, add real value and be part of our journey as we continue to grow and expand.
Are you always three steps ahead?
Are you the person who spots what needs doing before anyone asks? Do you love organisation, technology and finding smarter ways to get things done?
If so, we want to hear from you! We’re looking for an exceptional Office Manager and Executive Assistant to become the heartbeat of our London office and a trusted right-hand to our Group CEO and Directors.
This is not a traditional admin role. We’re looking for someone who takes ownership, uses initiative, embraces technology, solves problems and makes things happen. You’ll keep our senior leadership team organised and one step ahead, ensure the office runs brilliantly, and constantly look for ways to make how we work simpler, smarter and more efficient.
What you’ll be doing
Managing diaries, meetings, travel and communications for senior leadership
Keeping the CEO and Directors organised, prepared and ahead of their commitments
Taking ownership of the smooth day-to-day running of our London office
Coordinating meetings, agendas, minutes, reports, presentations and key documentation
Tracking actions and following through to ensure things get done
Acting as a professional and welcoming first point of contact for employees, suppliers and visitors
Coordinating IT equipment, systems and access for starters, leavers and the wider team
Handling sensitive and confidential matters with discretion and sound judgement
Supporting projects and priorities across the wider business
Spotting inefficiencies and proactively suggesting better, faster and smarter ways of working
Using technology, automation and digital tools to improve everyday processes
What we’re looking for
Attitude is everything!
You’ll need to be:
Exceptionally proactive: You don’t wait to be asked and you don’t need to be chased.
Extremely tech-savvy: You pick up new technology quickly and enjoy finding smarter ways to work.
Highly organised: You can juggle multiple priorities without losing sight of the detail.
Resourceful: When you encounter a problem, your instinct is to find a solution.
One step ahead: You anticipate what people need before they need it.
Confident and professional: You’re comfortable working directly with CEO's, Directors and senior stakeholders.
Positive and resilient: You stay calm, adaptable and solutions-focused when priorities change.
Trustworthy and discreet: You understand the responsibility that comes with working closely with senior leadership.
Technology should excite you
Strong skills in Outlook, Excel, Word and PowerPoint are essential, but we’re looking for much more than someone who simply knows Microsoft Office.
We want someone who is digitally curious.
Someone who sees a repetitive task and thinks: “Can we automate this?”
Someone who sees a clunky process and asks: “Is there a smarter way?”
Experience with Microsoft 365, Teams, SharePoint, workflow or automation tools and AI productivity tools would be a real advantage.
Microsoft Co-pilot experience is particularly important
We’re looking for someone who already understands how to use Microsoft Co-pilot confidently as a productivity tool.
You should be comfortable:
Writing effective prompts and refining them to achieve better outputs
Summarising and structuring information
Drafting professional content
Analysing information and extracting key points
Using AI to improve productivity and efficiency
Identifying opportunities where Co-pilot, automation and other digital tools could improve everyday processes
We want someone who is genuinely excited by AI and actively looks for opportunities to use technology to save time, improve quality and make the way we work smarter.
About you
Ideally, you’ll have experience as an Office Manager, Executive Assistant, Personal Assistant, Business Support professional or in a similar fast-paced role.
But experience alone won’t get you this role. We’re looking for the right combination of attitude, initiative, judgement, energy, professionalism and digital confidence.
Why join us?
This is an opportunity to work closely with senior leadership and make a real, visible impact on how our office and wider business operates.
We want someone who will bring ideas, challenge inefficient ways of working and help us continuously improve.
If you’re looking for a role where you simply work through a list of tasks, this probably isn’t for you.
But if you love being trusted, relied upon, at the centre of the action and given the freedom to make things better, we’d love to hear from you.
Think this sounds like you?
Apply with your CV and tell us why you’re the kind of person who doesn’t wait to be asked.....Read more...
Location: Remote – PhilippinesEmployment Type: Full-TimeWorking Hours: UK Business HoursSalary: Competitive salary from PHP 45,000/month, negotiable based on experience.About the RoleWe’re looking for a reliable, organised, and proactive General Virtual Assistant based in the Philippines to join a growing UK-based Health Tech company.This is a varied, generalist role supporting the team across day-to-day administration, organisation, research, customer communication, and business operations. You’ll work closely with a UK-based team and help keep things running smoothly behind the scenes.You don’t need to be a healthcare expert — we’re primarily looking for someone who is resourceful, detail-oriented, highly organised, and confident working independently in a fast-moving environment.What You’ll Be DoingManaging emails, calendars, appointments and general administrationUpdating spreadsheets, databases, CRM systems and internal recordsConducting online research and gathering informationPreparing documents, reports, presentations and other materialsCoordinating meetings, follow-ups and appointmentsResponding to basic client or customer enquiriesSupporting the team with day-to-day operational tasksOrganising files, documents and digital informationFollowing up on outstanding tasks and making sure deadlines are metAssisting with basic marketing, social media or content-related tasks when requiredHelping document and improve internal processes and workflowsTaking on ad-hoc tasks and projects as the business growsWhat We’re Looking ForPrevious experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, Office Administrator, Customer Support Specialist or similarExcellent written and spoken EnglishStrong organisational and time-management skillsExcellent attention to detailConfident using Google Workspace and/or Microsoft OfficeComfortable working with spreadsheets, online systems and CRM platformsAble to learn new tools and processes quicklyStrong communication and follow-up skillsComfortable working independently with minimal supervisionProactive attitude and a willingness to take ownershipReliable internet connection and a suitable home-working setupWillingness to work UK business hoursNice to HaveExperience with any of the following would be an advantage:CanvaSocial media managementCRM systemsProject management tools such as Asana, Trello or Monday.comBasic bookkeeping or invoicingCustomer serviceRecruitment or HR administrationMarketing or content supportAI tools such as ChatGPTWhat We OfferFully remote work from the PhilippinesWork directly with a UK-based Health Tech companyCompetitive salary starting at ?45,000/month, with flexibility to offer more for candidates with strong or highly relevant experience.Long-term career opportunityVaried responsibilities with opportunities to develop new skillsExposure to an international, fast-growing Health Tech environmentSupportive and collaborative working environmentOpportunity to take on greater responsibility as the business grows....Read more...
As a Business support apprentice you will train with in all TT Electonics departments and as an apprentice you will be initially responsible (but not limited to):
Handling customer calls, managing customer enquiries, and maintaining accurate ERP records
Liaising with customers, supporting quotations and order processing, and checking purchase orders (POs) against requirements (including technical drawings where appropriate)
Gaining an understanding of health & safety, quality systems, and business controls
Learning key purchasing processes, supplier relations, and procurement activities
Understanding supply chain operations and the flow of materials, stock, and information through the business
Gaining exposure to key HR and finance administrative and control processes
Developing strong general office administration, PC, organisational, and communication skills
Developing a broad business appreciation of how different departments collaborate to deliver for customers
You’ll develop your skills alongside various members of the team, learning a variety of duties and supporting the whole business to continued growth. You’ll be taught and mentored by supervisors who are well versed in the job role and industry, to achieve your full potential and share in the company’s success.
If you are committed and ready to take your first step into a real career with a well-established business, then please apply now! This apprenticeship and opportunity with T T Electronics will be highly competitive, so do not miss your chance!Training:The successful candidate will continue their studies with apprenticeship specialists, RNN Group both remotely and from one of their campuses, giving you the training and support you need to achieve the accompanying qualification.Training Outcome:Opportunity to progress into a permanent role such as Business Administrator, Sales Support Specialist, Customer Service Executive, Purchasing Assistant, or HR/Finance Assistant, with further opportunities for higher-level professional qualifications.Employer Description:TT Electronics is a global provider of design-led, engineered electronics for performance-critical applications in aerospace, defence, medical, and industrial sectors. They design and manufacture advanced technology components that serve critical real-world needs.Working Hours :Monday - Friday, day time hours (includes day release/study time for college studies).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Be reliable and punctual....Read more...
Supporting the company Executive Assistant with:
Health and safety as well as fire safety and first aid within the office
Maintain and update office risk assessments
Deliver Health & Safety site inductions to new employees and distribute refresher training to current employees
Ensure all building facilities are working correctly and efficiently, e.g. air conditioning and security systems and arrange for annual servicing
Manage waste removal
Record and manage all building utilities
Contact the landlord regarding building maintenance. Improvements and issue
Monitor stock and order supplies for the business (stationery, drinks, cleaning materials etc.)
Record office expenditure and assist the EA in managing the office budget
Coordinate meeting room bookings, facilitate meeting room set up, order refreshments and food & clearing after meetings
Greet visitors upon arrival
Maintain the condition of the office and arrange for necessary repairs
Sort and distribute incoming mail
Coordinate internal and external company events
Tasks set by the senior management team
Updating and testing of the Business Continuity Plan
Producing and updating of department SOPs/Supporting other departments with SOP upload onto Entropy
Supporting the Head of HR and other departments with:
Maintaining workplace accreditations, ISO certifications, and sustainability certifications
Carrying out internal audits to ensure departments follow standard operating procedures - this is in line with our accreditations for ISO14001, ISO9001 and ISO27001 (environmental, quality and security)
Assisting Tender team and sales teams with tender submission information
Carbon impact reporting
Environmental Health & Safety compliance audits
General business admin
Cover for annual leave and sickness within other departments when fully trained (Finance, Client Services, Service Delivery, Commercial)
Training:Business Administrator Level 3.
This is a blended delivery model.
Predominantly, your programme is delivered in your place of work, during working hours. You will have regular meetings with your training specialist and attend monthly online tutorials.
There is a requirement to attend monthly masterclasses. These have been designed to help apprentices to share experiences and working practices and to achieve stronger outcomes on assignments and projects. These masterclasses are held in a venue in central Mansfield.Training Outcome:Upon completion of your apprenticeship further training may be available to you to help further your career.Employer Description:We aim to save time and moneyAll businesses have immediate objectives, and many are centered around selling to or communicating with their customers, or acquiring new ones. The earlier we can be involved in discussing these objectives, the more value we can add by leveraging nearly 20 years of company experience.Working Hours :Monday to Friday 09:00 - 17:00Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative....Read more...
Are you an experienced bookkeeper looking for a varied part-time role with flexibility over your daily working hours?
W.J. & M. Mash Limited is a long-established, family-owned business with interests spanning farming, property and Bovingdon Airfield Studios.We are looking for a capable, organised and dependable Bookkeeper & Personal Assistant to take ownership of day-to-day bookkeeping, payroll and business administration while providing practical support to the Managing Director.This could be an excellent opportunity for someone local who wants meaningful part-time work, plenty of variety and a working pattern that can accommodate commitments outside work. You will also benefit from a substantial handover period before the maternity leave begins.Why consider this opportunity?
Approximately 20 hours per weekFlexibility to agree practical daily start and finish timesA varied role across finance, property, farming and general business administrationA substantial handover periodA friendly, informal and practical working environmentThe opportunity to take ownership within a long-established family business
The role
You will combine hands-on bookkeeping and payroll administration with PA support for the Managing Director and wider administrative assistance across the family business.Your responsibilities will include:
Managing purchase and sales ledgersProcessing supplier and customer invoices, payments, expenses and prepaid cardsMaintaining accurate financial records and completing reconciliationsPreparing VAT returnsProcessing monthly payroll, including PAYE, National Insurance and pension requirementsMonitoring outstanding invoices and supporting cash collectionLiaising with employees, suppliers, customers and external advisers on routine finance mattersOrganising appointments, meetings, correspondence, travel and logistics for the Managing DirectorTracking deadlines and following up agreed actionsSupporting property matters alongside the outsourced property managerMaintaining farming recordsAssisting with ad hoc projects across the business
About you
You will be accurate, dependable and comfortable taking ownership within an owner-managed business where priorities can change and common sense matters.Salary and benefits
£40k (full time equivalent)25 days' annual leave, pro-rated for part-time hours, plus bank holidaysWorkplace pension with a 3% employer contribution based on qualifying earnings and a minimum 5% employee contributionApproximately 20 hours per week across four or five daysScope to agree mutually workable daily start and finish timesA friendly, informal and practical working environmentA substantial handover period before the maternity leave begins
You will need:
Practical bookkeeping or accounts administration experienceExperience managing ledgers, invoicing, payments and reconciliationsExperience preparing VAT returns and processing payrollConfidence using Sage 50 and Excel or other spreadsheetsStrong organisational skills and attention to detailThe ability to work independently and manage changing prioritiesClear and personable communication skillsComplete discretion when handling confidential information
Previous PA or executive support experience would be advantageous but is not essential. Farming experience is also not required, although an interest in learning about the wider farming and property business would be welcomed.
How to apply
Please send your CV and a brief covering note outlining your relevant experience, availability and preferred working patternWork will be conducted in the site offices at Grove Lane.No recruiters please!....Read more...
We're looking for a highly organised and capable Office & Operations Coordinator to help keep Jaffe & Company running smoothly.What's in it for you?We care a lot about the kind of people we hire. We are building a positive, ambitious environment with people who take their work seriously and want to contribute to building a great company culture.Why Jaffe & Company?We are proud of what we have achieved and excited about our future. Today, we are a team of 32 people and are investing in our next phase of growth, with a focus on developing our people, technology and processes to work more efficiently whilst continuing to deliver the quality of service our clients expect. We are recruiting to support that growth, making this a great time to join a firm that combines deep expertise and personal service with the ambition to keep improving how we work.Benefits:
Pension: 6% employer contribution, 5% employee contribution.Private medical insurance.Life assurance: 4x salary.Gym membership / healthy lifestyle contributions.Regular socials, Friday lunches and much more.Training, study leave and paid professional memberships as required.
What We're Looking ForExperience
Previous experience in office administration, office coordination, operations or a similar role.Experience in professional services would be helpful but is not essential.
About you
Dependable, practical and willing to get stuck in, whatever the task.Takes pride in doing things properly, whether the task is large or small.Notices what needs doing and takes action rather than always waiting for instructions.Comfortable following established processes while looking for sensible ways to improve them.Personable, discreet and comfortable supporting people across all levels of the business.
About the roleThis is a varied, hands-on role at the centre of the business. Your main responsibility will be the day-to-day running of our Camden office, ensuring our team has the environment, equipment and support they need to work effectively. You will also work closely with and support our Practice Director, alongside providing administrative support across the wider business.We need someone who understands that the small things matter. Keeping the office tidy, the kitchen fully stocked, desks organised, stationery fully stocked, printers working and small IT or maintenance issues dealt with quickly all contribute to making Jaffe & Company a great place to work. Just as importantly, the role helps create the culture around the office through things like welcoming visitors, preparing meeting rooms properly and organising team socials. Responsibilities:Office Management
Ensure the office, meeting rooms, kitchens and communal areas are organised, stocked and ready for use.Manage office supplies, groceries, Friday lunches, fruit, coffee, post, couriers and other regular deliveries.Keep the office running smoothly by dealing with equipment, maintenance and minor IT issues, and arranging external support when needed.Organise socials and internal events and coordinate practical health and safety requirements including first aiders and fire marshals.Proactively identify and resolve day-to-day office issues rather than waiting to be asked.
Practice Director & Business Administration
Provide administrative support to the Practice Director across business, operational and financial matters.Support with financial administration, including allocating client payments, payment chasing and debt collection administration.Support projects and recurring administrative processes across the business.Help ensure important administrative tasks are completed accurately and on time.
People & Wider Team Support
Coordinate employee onboarding and offboarding, including IT access, equipment, desk set-up and relevant administration.Maintain and improve onboarding, offboarding and other operational checklists.Help maintain a positive office culture by organising birthday cards, cakes and gifts, and making sure team occasions are recognised and celebrated.Monitor shared inboxes and provide cover for the Client Services team and Managing Partner's Executive Assistant when required.Support calls, meetings, visitors, databases, document administration and other general office requirements.Get involved in wider projects or areas of the business where you have a particular interest or strength.
Additional information
Applicant must have the right to work in the UK. We are unable to provide visa sponsorship for the role.We are a 4-minute walk from Camden Town station.
About UsJaffe & Company has been providing tax preparation and advisory services for American expatriates living in the UK for over 40 years. Our clients come in all shapes and sizes, but for all of them our goal is the same: to help them navigate the complexities of both tax systems and give them the peace of mind that they have professionals they can rely on.With our entire team working across both US and UK taxes, we ensure that both tax jurisdictions are coordinated as efficiently and smoothly as possible. We believe the longevity of our client base reflects the high-quality, friendly and personal service we provide, as well as the knowledge and expertise of our team.What happens next?Please apply here. If shortlisted for the role, our agent Hiring People will contact you. You may be asked to complete a short video interview. Please keep an eye on JUNK/SPAM ....Read more...
