Office Coordinator Jobs Found 85 Jobs, Page 4 of 4 Pages Sort by:
Materials Scheduler
Materials planning and procurement specialist Hours: Mon - Fri, 8.30am - 4.30pm A rare opportunity has become available for a dedicated individual to join my client in Basingstoke as a Materials planning and procurement specialist. As our Materials planning and procurement specialist, you will be a vital link within our organisation to ensure all materials are where they need to be to ensure we reach our agreed-on time delivery with clients. Responsibilities of a materials scheduler: · You will be responsible for planning and ordering direct materials from internal and external vendors on time, prioritizing OTTR and OTD targets, minimising shortages and past due materials and achieving zero materials backlog. · You will be responsible for managing and reporting on a weekly basis the direct materials inventory (Raw, WIP, Reserved, Aging), with the aim to reduce total stock holding, increase Turns, TAT performance and materials availability. · Work closely with the ERB Coordinator and Experienced Logistics Associate to order, receive, control and issue out materials in a timely manner to the workshop and relevant business stakeholders. · You will be actively working and attending weekly meetings with onsite and off-site peers in Quality, Engineering, Operations, Customer Management, Materials Planning and Delivery in order to reduce customer escalations and TAT and actively improve MM performance for the site. · You will be responsible for ensuring timely material ordering, engineering change requests, ensure compliance with the Operating System and Ensure HS&E and Quality compliance. · You will support the materials team in the effective supply and delivery of products and components for our shop floor and field service operations. · You'll identify and communicate parts shortages and OTTR mitigation options to minimize TAT whilst improving service level, actively seeking re-use, alternative parts usage, and customer exchange opportunities. · You should be able to manage and be responsible for a pool of rotable materials, making sure its size and availability are kept to AOP standards and that also maximizes customer service, reducing TAT and improving capital availability, working with IDO sites, Operations, Quality and Engineering to maximise Internal repair opportunities. · You will be actively engaged in Continuous Improvement Activities in the Team and on site, not being afraid to lead and direct projects that can produce measurable cost / time saving results. Must Have for a materials scheduler: Experience within a supply chain / materials / stores function. You will have a previous knowledge of MRP or ERP systems, preferably SAP. Must be a pro-active hands-on individual, used to take ownership of situations. You should be used to fast paced environments and have great attention to detail. You should ideally have previous experience within aerospace/defense/automotive or manufacturing. You should have ability to work independently and take direction from others, ability to lead process improvement. You should have relevant supply chain experience, be able to work under pressure and managing conflicting deadlines. Having a Degree will be a preference Advanced user of Microsoft Office Tools, especially Outlook and Excel. If you have the skills and experience then please apply or call Ian at Holt Engineering on 07734406996. ....Read more...
Business Administration Apprenticeship
Training Your full role and responsibilities will be set out by your employer. NextStep Training will provide you with all of the on-the-job training needed to help you upskill in your role. Your 20% off-the-job learning will be built into your working week to support your development. You will be working towards the Level 3 Business Administrator Apprenticeship Standard, which includes: Knowledge, Skills and Behaviours tailored to administrative responsibilities Level 2 Functional Skills in Maths and English (if required) Qualifications Required: Strong written and spoken English – Essential Basic IT knowledge and digital literacy – Desirable Willingness to learn and grow within a business environment – Essential Skills Required: Excellent communication and interpersonal skillsStrong organisational and planning abilitiesAbility to work independently and as part of a teamAttention to detail and a proactive attitudeReliable, motivated, and eager to develop professionally This apprenticeship provides a strong foundation in business operations and is ideal for individuals looking to start or grow their career in administration. Successful completion can lead to a range of administrative, coordination, and supervisory roles across various industries.Training:Training is delivered through a flexible combination of in-person sessions at our training centre and online learning with our experienced tutors. Apprentices will use the Laser Learning platform to complete and submit coursework, monitor their progress, and stay engaged throughout their programme. Attendance for monthly lessons is required.Training Outcome:Completing the Level 3 Business Administrator Apprenticeship opens the door to a wide range of administrative and operational roles across various industries. This qualification equips individuals with the knowledge, skills, and behaviours required to support and improve business operations effectively. After completing the Level 3 apprenticeship, individuals typically move into roles such as: Senior Administrator Office Coordinator Team Assistant Executive Assistant Project Support Officer Customer Service Supervisor HR or Finance Assistant (depending on business area) As experience builds, individuals often take on more responsibility, leading to opportunities to manage teams or business functions. To support this development, learners may progress onto the: Next Step: Level 5 Operations/Departmental Manager Apprenticeship advanced qualification is ideal for those looking to step into mid-to-senior management roles. The course focuses on: Strategic planning and project management Leading and developing teams Financial and operational control Managing performance and delivering results Building stakeholder relationshipsCoaching and mentoring On completion, learners are equipped to take on roles such as: Operations Manager Office or Practice Manager Business Development ManagerProject Manager Department Manager Regional or Area Manager Employer Description:Next Step Training Ltd is an apprenticeship and skills training provider, funded by the Department for Education, delivering apprenticeships in London and across England. We have been in operation since 2012 and during this time have built an established reputation as a reliable and employer-led training provider. We work together with employers and individual learners to design and deliver training programmes that meets both learners and their employers’ needs. Our goal of is to empower as many individuals as possible to reach their full potential, helping them on their journey to find meaningful career that is rewarding. We help to empower businesses with industry-expert staff so they can provide the very best learning experience to their workforce to perform better.Working Hours :Monday to Friday, varied shifts between 6:30am - 6:00pm. No weekends.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative ....Read more...
Finance & Operations Manager
Finance & Operations Manager Salary: circa £35,000 per annum (depending on experience) Benefits: Generous Holidays | Pension | Free Parking | Christmas Shutdown | Training Provided Job Type: Monday to Friday, Full-Time, Permanent Office-based in Stourbridge with the option of 1 day per week working from home– commutable locations include Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Bromsgrove We are recruiting for a Finance & Operations Manager to join a successful and expanding industrial distributor based in Stourbridge, West Midlands. This position is ideal for a highly organised, detail-driven individual with strong numerical skills and experience across finance and operational administration. You’ll play a key role in supporting the day-to-day running of the business, working in a hands-on role that spans finance, logistics, purchasing, and compliance. This is a fantastic opportunity to join a growing international B2B company supplying products to the UK and European manufacturing sectors. Key Responsibilities Check and process purchase order invoices. Prepare supplier payments and complete bank reconciliations. Manage cash flow and arrange foreign currency orders. Conduct cost and margin calculations, including freight costs. Maintain accurate stock records, perform stock reconciliations, and support stock reviews. Advise on stock purchasing requirements. Manage import paperwork and ensure correct import duties are paid. Liaise with customs and freight providers for incoming shipments. Manage staff expenses, holiday tracking, and absence reporting. Oversee credit control. Support with insurance renewals. Ensure compliance with Health and Safety requirements. Review and invoice for internal business recharges. Carry out general bookkeeping and Sage data entry. Ideal Candidate – What We’re Looking For: Strong numerical and analytical abilities. Proficient in Microsoft Excel with good spreadsheet confidence. Experience with Sage or similar finance software. Meticulous with excellent attention to detail. Logical and methodical in approach. Proactive and motivated to take ownership of tasks. Previous experience in finance, bookkeeping, stock control or operations is preferred. A proven background in a data analysis / numerical type role is essential. Why Join Us? Well-established and growing company with 20+ years of success. Opportunity to grow your skills in a varied and rewarding role. Supportive and close-knit team environment. A chance to contribute directly to the performance and efficiency of the business. Apply Today: Send your CV to Kayleigh Bradley at Glen Callum Associates Ltd or call Kayleigh on 07908 893621 for a confidential discussion Job Reference: 4254KB Finance and Operations Coordinator Glen Callum Associates – Global recruitment experts for the automotive aftermarket and allied industries. ....Read more...
Finance and Operations Manager
Finance & Operations Manager Salary: circa £35,000 per annum (depending on experience) Benefits: Generous Holidays | Pension | Free Parking | Christmas Shutdown | Training Provided Job Type: Monday to Friday, Full-Time, Permanent Office-based in Stourbridge with the option of 1 day per week working from home– commutable locations include Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Bromsgrove We are recruiting for a Finance & Operations Manager to join a successful and expanding industrial distributor based in Stourbridge, West Midlands. This position is ideal for a highly organised, detail-driven individual with strong numerical skills and experience across finance and operational administration. You’ll play a key role in supporting the day-to-day running of the business, working in a hands-on role that spans finance, logistics, purchasing, and compliance. This is a fantastic opportunity to join a growing international B2B company supplying products to the UK and European manufacturing sectors. Key Responsibilities Check and process purchase order invoices. Prepare supplier payments and complete bank reconciliations. Manage cash flow and arrange foreign currency orders. Conduct cost and margin calculations, including freight costs. Maintain accurate stock records, perform stock reconciliations, and support stock reviews. Advise on stock purchasing requirements. Manage import paperwork and ensure correct import duties are paid. Liaise with customs and freight providers for incoming shipments. Manage staff expenses, holiday tracking, and absence reporting. Oversee credit control. Support with insurance renewals. Ensure compliance with Health and Safety requirements. Review and invoice for internal business recharges. Carry out general bookkeeping and Sage data entry. Ideal Candidate – What We’re Looking For: Strong numerical and analytical abilities. Proficient in Microsoft Excel with good spreadsheet confidence. Experience with Sage or similar finance software. Meticulous with excellent attention to detail. Logical and methodical in approach. Proactive and motivated to take ownership of tasks. Previous experience in finance, bookkeeping, stock control or operations is preferred. A proven background in a data analysis / numerical type role is essential. Why Join Us? Well-established and growing company with 20+ years of success. Opportunity to grow your skills in a varied and rewarding role. Supportive and close-knit team environment. A chance to contribute directly to the performance and efficiency of the business. Apply Today: Send your CV to Kayleigh Bradley at Glen Callum Associates Ltd or call Kayleigh on 07908 893621 for a confidential discussion Job Reference: 4254KB Finance and Operations Coordinator Glen Callum Associates – Global recruitment experts for the automotive aftermarket and allied industries. ....Read more...
IT Support Apprentice Level 3 Technician
Asset Management – Ensure that the ITAM database is kept up to date, ensuring that the asset lifecycle and disposal is followed Diagnose and resolve hardware and software-related issues in a timely manner, escalating more complex issues to higher-level support teams as needed Assist with user account management tasks such as password resets, access provisioning, and account setup/deactivation Educate users on basic IT concepts and best practices to enhance their productivity and security awareness Proactively monitor, assess, and report on all tickets against defined Incident and Request Management KPIs, ensuring that appropriate action is taken to progress tickets where required Proactive identification of recurring faults, and ensuring a complete resolution is put in place to prevent further incidents, following the problem management process Windows OS knowledge Office 365 and Outlook knowledge Using remote troubleshooting tools Implementing and cascading new processes Responding to customers when service issues are detected Problem-solving and analytical abilities, with a keen attention to detail Logging and keeping records of customer service issues and solutions in the helpdesk ticket system Communicating with second- and third-line support and escalating service issues to the appropriate level for swift resolution Updating self-help documents so customers and colleagues can fix problems themselves Training:Delivery model: Work-based training with your employer Day release during term time (approximately 1 day a week for 1 year) Regular meetings with your training coordinator to monitor progress and well-being Approximately four on-site assessment visits per year Level 2 Functional Skills in Maths and English (7 days at college for each, if required) Off the job training will count for at least 6 hours a week of an apprentice’s time at work Qualifications included: Level 2 Functional Skills in English and Maths (if required) Level 3 Information Communications Technician Apprenticeship End Point Assessment: Work-based project and presentation Portfolio-based interview Training Outcome: Service Desk Analyst Deskside Support Analyst Employer Description:Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions. At Siemens Healthineers Magnet Technology in Eynsham, Oxford, we are a world leader in the design and manufacture of superconducting magnetic resonance imaging magnets for medical applications and we take enormous pride in developing truly innovative technology to produce superconducting magnet solutions of exceptional quality. From concept stage through to product delivery, we aim to continually push technological boundaries, as it is our mission to make MRI systems more widely accessible across the world.Working Hours :Monday to Friday – 09:00 to 16:30Skills: Communication skills,IT skills,Attention to detail,Customer care skills,Problem solving skills,Team working,Initiative,Interpersonal ....Read more...
Inspection Engineer
We are seeking a motivated Inspection Engineer to join our Marine Asset Integrity (MAI) Service Line. This is an excellent opportunity for a driven individual looking to advance their career within the evolving Geo-data industry. In this role, you will support both onshore and offshore project preparation activities, including the setup of online data recording systems, offline data editing, and quality control for structural and pipeline inspections. While offshore, you will collaborate closely with a multidisciplinary team of Inspectors, Surveyors, Engineers, Data Processors, and ROV personnel to ensure the effective operation of inspection and survey equipment, and the accurate, efficient collection of data. You will maintain regular communication with the onboard team and, when necessary, with clients. You will also work in partnership with the MAI Client Deliverables Team based in Aberdeen, who will provide continuous support throughout the project lifecycle. Every role here at Fugro plays a vital part in the success, safety, and growth of our business and our staff, and you, as an Inspection Engineer, are no different. Your role and responsibilities: Ensure the safe, efficient and profitable execution of all ROV platform and vessel-based pipeline and structural inspections. QC of Inspection data recording, quality control of real-time video data and ensuring that, where required, all data sheets are completed accurately. Ensure anomalies identified during online and offline inspections are accurately recorded and reported to the Inspection Coordinator, Superintendent/OVM and Client in a timely manner determined by the magnitude of the finding and anomaly criteria. Assist in project reporting and delivery in accordance with Fugro and client specifications and document control parameters; document any variations to the workscope or procedures and inform the Client Deliverables department. Promote teamwork at the worksite among all associated parties and ensure good communication lines, especially during shift handovers. Ensure awareness, understanding and control of all computer operating systems relating to the content of the project or contract. Ensure inspection equipment calibration procedures are followed and/or undertaken by third parties. Where necessary, compile and check data from these other sources such as Cathodic What you’ll need to thrive in this role: Formal qualifications to a minimum of HND level in Engineering or IT. CSWIP 3.4u or 3.3u. Offshore experience working with ROVs as an Inspection Engineer and/or Coordinator in UKCS. MS Office experience. Good IT skills. Ability to understand technical engineering drawings. Excellent communication skills and a positive attitude. About Us Who we are Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team. What we offer Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team. Our view on diversity, equity and inclusion At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together we create a safe and liveable world’ – and to each other. Benefits of joining our team Extensive career & training opportunities both nationally and internationally. Competitive salary Contributory pension scheme Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies Private medical insurance Health cash plan Group life assurance Group income protection Electric car scheme Cycle to work scheme Discounted gym membership Discounts platform The Fugro Card (pre-paid virtual visa card, which earns cash back automatically when money is spent at any participating retailers) Enhanced maternity and paternity pay Long service awards Fugro values awards Employee referral bonus scheme Disclaimer for recruitment agencies: Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciatedApply for this ad Online! ....Read more...
Apprentice Surveyor
Land and development associated tasks. Valuation associated tasks. Town planning associated tasks. In summary, the role will include: Identifying land and development opportunities across the Greater Midlands area for disposal and acquisition. Management of the development process for acquisition and disposal through to completion. Valuation (RICS Red Book Valuations including Home Surveys and condition surveys), Commercial agency and landlord and developer consultancy. Providing research support for Expert Witness submissions. Planning submissions and strategic land reviews. Growing your knowledge of local and national planning law and guidance. Develop contract and lease knowledge and understanding, along with relevant case law and legal planning documents. Develop your negotiation skills You will work with the health and safety team to support your APC and competency in this area and in particular in the area of Construction Safety. Land & Development Associated Tasks The role will include working closely with the Project Coordinator, who currently provides support in terms of legal title checks, online mapping, preparation of marketing brochures and databases. Maintaining the property requirements database, contacting relevant agents and operators to ensure that details of all requirements are accurate and up to date. Maintaining the site availability database, contacting relevant agents and operators to ensure that details of all available sites are accurate and up to date. Maintaining the internal comparable information database, contacting relevant agents and operators to obtain accurate comparable information. Assisting with online mapping tools to provide location and site maps and site area measuring (training will be provided if necessary). Provide office-based support when the Director is out of the office for site searches with Land Registry/Searchflow and Promap. Maintaining RICS documents library. Assist with compilation of property brochures. Conducting viewings of available properties. Proactively marketing properties through telephone calls and emails. Issuing plans/documents to clients. Assisting in the surveying of properties under the supervision of senior surveyors and consultants. Making telephone contact with agents to support the comparable analysis and/or availability of land/development opportunities. Undertaking site-finding duties, which will include exploring the Local Plan of an area. Travelling to specific destinations to identify possible land opportunities. Undertaking research into build costs for projects through Dobson-Grey contacts. Undertaking research into sales, rental and capital values through property databases, agents via email and telephone calls and Dobson-Grey databases. Site inspections in accordance with RICS guidance. Valuation work (under supervision) knowledge of Argus Appraisal system of assistance. Assist with planning submissions. Training:The course is with University of the Built Environment follow this link for more information https://www.ube.ac.uk/employers/apprenticeship-programmes/chartered-surveyor-real-estate/?gad_source=1&gad_campaignid=20029096760&gbraid=0AAAAAD5InYZKEieUC6G2P6yEu3TBsGCZr&gclid=Cj0KCQjwjo7DBhCrARIsACWauSmkYFkVphe7I_WL0oNNsswRzo2JXi_-LbUjzh3N43dSZGkPjVQ2g8waAlSZEALw_wcB Training Outcome: From an apprentice, you then become a graduate surveyor who we support with their Assessment of Professional Competence. Once qualified, the routes are either Property Agency, Property Consultancy or Property Valuation supporting Expert Witness work. Alternative career postings within the organisation are town planning and health and safety should you wish to change. Also, an opportunity to join the construction safety team supporting the best outcomes for construction staff through effective health and safety consultancy. Employer Description:Dobson-Grey Ltd is an ISO 9001:2015 multi-disciplinary consultancy firm providing RICS-regulated chartered surveying and RTPI-compliant town planning services. Our mission statement is care, commitment and consistency of exceptional service. Our sectors are education, residential and healthcare. Our health & safety and fire consultancy services are dedicated to realising the vision of a safe and healthy work environment while elevating the competence of safety and environmental professionals at all organisational levels. Our highly experienced team of professionals and dedicated personnel work directly with you at all stages of the project or development process, from land/property identification, financial and physical feasibility through to supporting and overseeing planning, design, programming and budgeting through to onward sale or letting. Our construction safety specialists are able to support clients, understand their duties and provide convenient and effective and accredited training for themselves and their staff.Working Hours :Monday to Thursday 9am to 5pm and Friday 9am to 4pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Physical fitness ....Read more...
Purchasing Apprentice
1. Perform general office administrative tasks, which include checking/processing order acknowledgements, shipping paperwork, confirming prices, products, and delivery dates, which include reporting any discrepancies back to the order originator. 2. Maintain data summarising currency requirements and cash flow, as well as estimated times of delivery for use by other departments of the management team. 3. Setting up stock codes and specification sheets on the group IT System. 4. Assisting the Purchasing Manager with processing/confirming orders for sale/transfer of inventory between other companies and sites within the Group. 5. Arranging artwork proof confirmation for new stock codes and saving them onto the system. 6. Consult with freight forwarding partners to maximise supplier efficiencies, ensuring on-time shipment and arrival of containers. 7. Update purchase orders and maintain container import records to track orders and shipment progress, communicating to warehouse and sales. 8. Creating warehouse receipts of intake stock onto the system upon of documentation receipt. 9. To assist in stock discrepancies 10. Communication of non-conformances throughout the department 11. Make use of business systems to maintain activities/tasks allocated to each purchase order to ensure on-time and in-full deliveries. 12. To provide cover for other members of the Purchasing team, as appropriate. 13. Data gathering to assist in purchasing project work. 14. Any other responsibilities commensurate with the nature of the role.Training:At Leeds City College, an apprentice spends 20% of their normal working hours in ‘off-the-job’ training – this can take place weekly, monthly or in one concentrated block of time. As an example, if an apprentice was working 35 hours a week, they would spend 7 hours a week on ‘off-the-job’ training. You will have access to a Personal Tutor who comes to see you at our premises in Sherburn-in-Elmet. In addition to the support from college, you will go through the Cromwell Curriculum - an internal induction programme aimed at providing you with the knowledge and skills you need to progress in your career with us.Training Outcome:Starting as a Purchasing Apprentice is the perfect foundation for a career in procurement. As you develop skills in supplier management and order coordination, you could progress to roles such as Purchasing Assistant or Junior Buyer, gaining more responsibility in sourcing and cost management. With experience and training, opportunities to become a Purchasing Coordinator or Buyer open up, allowing you to take a more strategic role in procurement processes. With years' experience, you could move into managerial positions, overseeing purchasing operations and supplier relationships, shaping the success of the business.Employer Description:Founded in 1983, Cromwell is dedicated to the manufacturing, sourcing, and distribution of products aimed at fostering the preservation, capture, and containment of resources, waste, and recyclables throughout the UK. Our people embody resourcefulness, constantly striving for improvement in all aspects. A Cromwell individual epitomizes passion, positivity, persistence, resilience, and enthusiasm, the core of our Culture of Excellence. What you can expect from Cromwell as your employer: - Open, and honest communication. - We will value your feedback and use it to make decisions that benefit everyone. - A welcoming and productive working environment. - Regular opportunities for personal development. - Clearly defining responsibilities and holding everyone to our standards. - Recognition through a profit share scheme. What Cromwell can expect of you as a team member: - Communicate openly and honestly. - Provide constructive feedback to help improve the company. - Contribute to a welcoming and productive atmosphere. - Actively engage in personal development opportunities. - Take ownership of responsibilities and uphold company standards. - Strive for excellence to earn recognition and profit share.Working Hours :Monday to Friday 9am to 5pm with 30 minute lunch. No evening or weekend working. Flexible hours available.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative,Accuracy,Confident telephone skills ....Read more...
Prevailing Wage Administrator
JOB DESCRIPTION Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. This is a remote position. GENERAL PURPOSE OF THE JOB: The Prevailing Wage Administratoris primarily responsible for: Responsible for supervising and coordination all General Services project administration staff and GC Supervisor. Will oversee all facets of the WTI General Services product lines. Will be direct back up for GC Supervisor and assist with training and other special projects. Oversee performance metrics and administration based reporting. ESSENTIAL DUTIES AND RESPONSIBILITIES: Apply your understanding of prevailing wage laws to obtain and maintain compliance. Conduct and Participate in project reviews. Coordinate and track all prevailing wage projects. Monitor fringe benefit values. Perform a variety of administrative/clerical tasks related to prevailing wages, gather, compile, track, and report on information relevant to project assignments from multiple sources. Compile and generate reports, statistics, timelines, tables, graphs, correspondence, presentations, and data entry related to prevailing wage. Ensure timely and accurate processing, recording, and reporting of company's certified payroll in various states including California, Washington, and Illinois. Work with LCP Tracker or other software to complete certified payroll and other prevailing wage required documents. Conduct reviews of sub-contractor's Certified Payroll Registers and compliance documentation. Ensure accurate processing, recording, and reporting of Certified Payroll Records (CPR). Monitor and resolve any labor compliance violations. Maintaining compliance spreadsheets. Review and approve fringe benefit packages and fringe benefit statements. Ensure Apprentice ratios are enforced. Independently monitors contracts to ensure compliance, verifies that contractors have met contract wages and provided required reports and documentation, reviews and resolves differences in areas of non-compliance, and addresses other concerns, as necessary. Serves as a liaison to the legal and compliance teams in cases of contract or other agency audits and researches, compiles, and provides agency data, files, documents, and records. Ensure that the regular and prevailing wage/certified payroll is processed accurately, efficiently and in a timely manner. Ensure the government agency rules and reporting deadlines are met and adhered to consistently. Calculate and process timecards and corrections, including calculating overtime, deductions, per diems, subsistence, fringe benefits etc. in accordance with company policies and State, Federal and Union laws. EDUCATION: Bachelor's degree from four-year college or university EXPERIENCE: Two to four years related experience and/or training SKILLS AND ABILITIES: Must be action oriented Ability to look for ways to achieve greater efficiency in process and procedure Must demonstrate independent thinking and decision making skills Must be customer focused with strong written and verbal communication Strong interpersonal skills with the ability to make group presentations Knowledge of Sarbanes-Oxley (compliance regulations for publicly traded companies) Knowledge of Public procurement vehicles and Job Order Contracting work Knowledge of State Prevailing Wage Knowledge of David Bacon and SCA wages OTHER QUALIFICATIONS: Strong analytical and problem-solving abilities. Exemplary organization and time management techniques. Advanced course work or certification in business, finance, and/or accounting with applicable work experience. Progressive experience related to payroll, accounting and finance experience in industry or consulting services. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word). Advanced knowledge of Certified Payroll (California Prevailing Wage and Davis-Bacon) regulations and requirements. Proven experience as payroll specialist or payroll coordinator. Must be extremely organized, accurate, possess high level of attention to detail and be able to perform successfully under pressure and in a timely manner. Maintain confidential information when required by legal and ethical standards of professionalism to ensure privacy of employee records. Ability to use industry standard for regular and prevailing wage software efficiently. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Administrator/Personal Assistant
Job SummaryIntegra Education are seeking a highly organised/experienced and detail-oriented Office Administrator/Personal Assistant to join our clients team in Shipley. The Administrative Assistant will provide crucial support to the Lead Professional, Lead Tutor and the tutoring team in the provision for a student working through GCSE and A-Level subjects. This role involves ensuring smooth administrative operations, coordinating lesson materials, tracking key reports, supporting in IT and assisting in scheduling and compliance. Additionally, the Administrative Assistant/Personal Assistant will play an active role in safeguarding lessons, monitoring tutor compliance, finance tracking and managing communication between therapists and the educational team. Key Responsibilities: Meeting Support: Set up meetings between different parts of the team and therapists that work with MC. Attend all meetings related to the provision, including biweekly tutor meetings, annual reviews, and multi-disciplinary team (MDT) meetings. Record and distribute detailed minutes and action items for all meetings within the allocated deadline. Track progress on action items and follow up on outstanding tasks to ensure timely completion. Safeguarding and Lesson Support: Safeguard lessons by monitoring compliance with safeguarding protocols, ensuring accurate reporting of concerns. Support the Lead Tutor in identifying and reporting any safeguarding concerns that arise during lessons. Report Tracking and Follow-up: Monitor and track all reports from various therapies (e.g., occupational therapy, speech therapy), ensuring they are received on time. Chase up late or missing reports to ensure deadlines are met and documentation remains up to date. Support the Lead Tutor in ensuring all reports are appropriately filed and referenced in ongoing student care and curriculum planning. Support the Lead Professional with consolidation of each report and notifying the required parties of their actions Scheduling and Coordination: Assist with the scheduling of annual reviews, MDT meetings, and other key appointments related to the student's educational and therapeutic needs. Coordinate with the Lead Tutor to support the scheduling of mock exams, assessments, and tutor training sessions. Support the student’s family and external professionals with meeting coordination and communication. Materials and Resource Management: Oversee the stock levels of learning materials and other resources required for lessons, including occupational therapy (OT) and home-based learning tools. Place orders for materials as needed, ensuring they are delivered on time and within budget. Organise and manage the delivery of learning materials to the student’s home, coordinating with suppliers and service providers. Support with overseeing licences for online platforms ensuring that these are renewed where necessary. Compliance and Tracking: Track tutor training, certifications, and compliance with safeguarding and other professional standards, ensuring all records are kept up to date. Maintain a central record of all members of the team. Maintain a record of all tutor training and ensure that required courses and certification are completed on time. Monitor and update compliance records, reporting any gaps or non-compliance to the Lead Tutor. Ensuring that annual/repeat training is proactively scheduled, held and completed before the previous training has expired. Bitpaper Management: Setup and Support: Responsible for setting up Bitpaper sessions for tutors upon request, ensuring that the correct templates and materials are uploaded and available for each lesson. Session Saves and Documentation: Complete and manage the saving of Bitpaper postlesson, ensuring all work and annotations are accurately saved and stored for future reference. Troubleshooting: Provide troubleshooting support to tutors and students in using the Bitpaper platform, ensuring smooth operation and timely resolution of any technical issues. IT Coordinator Responsibilities: Act as the primary liaison with the external IT support team, ensuring smooth coordination and addressing any technical issues. Manage user accounts, passwords, and permissions for staff within the system, ensuring secure and appropriate access. Oversee and manage SharePoint, including the organisation of all user channels and document libraries, to ensure efficient collaboration and resource management. Provide IT troubleshooting support to staff and act as the first point of contact for resolving technical difficulties within the online provision. Coordinate with the IT team to ensure smooth operation of all technological systems, ensuring timely resolution of any technical issues that impact lessons or administrative processes. Oversee the renewal and maintenance of software licenses and IT infrastructure relevant to the provision. Support the team with platform setup and user management for any additional digital tools required for online learning and communications. Ensure that IT processes align with the provision’s data protection and security policies including adherence to GDPR and other relevant laws. Induction of New Staff: Prepare and send the Welcome Pack one week before the start date, including handbooks, Zoom/Bitpaper links, and policies. Schedule and coordinate induction meetings, training sessions, and provide any required materials. Track new staff progress during the induction, ensuring completion of onboarding tasks and compliance with policies. Serve as a point of contact for queries and assist with onboarding-related issues. Requirements of this role: Proven experience as an Administrative or Personal Assistant. Available to work Monday to Thursday 09:00 to 17:30 and Friday 09:00 till 17:00 Holds an Enhanced DBS on the Update Service - or willing to apply Strong communication skills, both verbal and written, with confidence in delivering information effectively. Highly organised with the ability to manage multiple tasks simultaneously. Demonstrated expertise in scheduling and planning. Exceptional time management skills, with a strong ability to prioritise tasks and manage workload efficiently. Benefits of this role: Hourly pay of £17.00 to £20.00 (UMB) Flexible payment schedule – choose between weekly or monthly Complimentary online CPD training courses with over 750 to choose from – fully funded by us Comprehensive support from the dedicated team throughout the package This role is a term time only role and will follow the school holiday dates for Leeds City Council. Holiday requests will not be approved during term time unless there are exceptional circumstances. If you're interested in this role and would like to learn more, please don't hesitate to get in touch by calling 01925 594 203 or emailing ....Read more...