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Operations Coordinator, Public Safety

Full-Time; PermanentDate Posted: September 26th, 2024Who we are…The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 114-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15-day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.We are seeking a highly motivated and enthusiastic individual that has a passion for the events industry and the Pacific National Exhibition (PNE). The Operations Coordinator, Public Safety will work under the direction of the Manager, Public Safety and provide direct administrative and operational support to the Public Safety and Operations team.  Why join our Team? Exhilarating and fun-loving cultureFlexible work environmentOpportunity for free or discounted tickets to shows, events, sports games, and much moreStaff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships! What will you do this year? Providing comprehensive administrative support to the Public Safety department, including managing records and maintaining filing systems.Assisting with the interpretation, implementation, and maintenance of policies, rules, and guidelines relevant to the Public Safety department.Supporting the hiring and onboarding processes for seasonal and Fair-time positions within the Public Safety department.Drives department culture and energy to foster an environment of excellence and growthDeveloping and managing event schedules for the Public Safety team.Scheduling staff in accordance with established staffing levels, licensing requirements, and applicable Collective Bargaining Agreements.Distributing work schedules via Shift board, the PNE’s online scheduling platform.Managing payroll entries and approvals.Coordinating and tracking security licensing requirements (BST and AST).Overseeing the deployment, tracking, and maintenance of equipment, including metal detectors, show credentials, and radios.Assisting in the coordination of departmental training programs.Playing an active role during the annual Fair at the PNE by coordinating assigned events, managing projects, and continuing to provide administrative support to the Manager, Public Safety.Ensuring compliance with relevant Collective Bargaining Agreements.Performing other related duties as assigned. What else? A minimum of two (2) years of scheduling experience, along with strong proficiency in computer applications.A BC Security Worker License is required or must be obtained within the first three (3) months of employment.Prior experience working within a unionized environment is considered an asset.Proven ability to build and maintain effective working relationships with colleagues, subordinates, and external stakeholders.Capable of working independently under pressure while managing multiple diverse projects simultaneously.Exceptional skills in planning, organization, communication, and administration.Comfortable and effective in a fast-paced, high-energy work environment.Flexibility to work a dynamic, event-driven schedule, including evenings and weekends as required.Candidates must successfully pass a Criminal Record Check. Who are you? OrganizedMethodicalProactiveSkillful communicatorCritical thinkerCommitted to striving for excellence Where and when to APPLY?Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled. We look forward to hearing from you!Additional InformationThe PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a permanent, full-time position with a typical salary range of $55,000 - $62,000 per annum.  The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures.  As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements. The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca. ....Read more...

Landscape Horticulturist

Full-Time; PermanentWage & Paygrade: $44.56/hr (PG22) plus Benefit AllotmentDate Posted: November 15, 2024Who we are…The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 114-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15-day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.We are seeking a reliable and hard-working Landscape Horticulturist that has a passion for horticulture, gardens, and ground maintenance.  The Landscape Horticulturist will report to the Maintenance Manager and will work under the direction of the Gardening & Grounds Foreperson, providing operational expertise with specific Garden & Grounds Maintenance and enhancement tasks, PMs and project-based work as assigned where applicable on and throughout all the PNE grounds.Why join our Team? Exhilarating and fun-loving cultureFlexible work environmentOpportunity for free or discounted tickets to shows, events, sports games, and much moreStaff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships! What will you do this year?In your role as a Landscape Horticulturist, your primary accountabilities will be to: Leading a team of workers to maintain a variety of Gardens and landscape areas.Pruning, planting, and weeding along with other team members.Improve and implement best landscape practices following the Canadian Landscape Standards.In conjunction with the team’s Foreperson planning weekly horticultural work in Momiji and Italian Gardens, Sanctuary, as well as work in the Playland ride gardens.Ability to support Garden maintenance and enhancement repair work under the direction of the team’s Foreperson, with little to no supervision.Assist with work set-up, completing projects and maintaining a safe clean work site.Operate vehicles and tools/equipment in compliance with all health and safety requirements as determined by WorkSafe BC, and all other applicable legislation and company policies.Operate mobile equipment (trucks, UTV’s, tractors and aerial platform) safely and responsibly.Review and Follow Safety Documentation (Toolbox Talks, FLHA, SOG’s Policies) to staff pertaining to Equipment Operations.Ensure crews are informed of and are wearing the appropriate PPE for tasks.Complete Daily Vehicle and Equipment Checks.Perform related duties as assigned when required or requested by the team’s Foreperson and Maintenance Manager. What else? Must have at least 8 years of experience as a Red Seal Horticulturalist.Must have experience in leading teams of workers to complete Horticultural tasks.Ability to operate a variety of tools and power tools safely and effectively.Must be able to read, write and speak English.Must have a valid Class 5 BC Driver’s License and provide an up-to-date Driver’s Abstract confirming a clean driving record.Forklift and Aerial Platform experience and operator’s license and assets.Must be capable of maneuvering heavy equipment on own or with assistance.Must be physically able to work in awkward positions.Must be a good communicator, capable of reading and writing for the purposes of written or oral instructions, timesheets and completing Limble Work Orders.Must be capable of working independently.Must be able to perform detail-oriented work accurately and effectively.Must have effective interpersonal skills, including tact diplomacy and flexibility to work effectively with management, staff, contractors, and the public.Work Schedule: Tuesday – Friday 7:00AM – 5:00 PM.Successful candidates must undergo a Criminal Record Check. Who are you? OrganizedMethodicalProactiveSkillful communicatorCritical thinkerCommitted to striving for excellence Where and when to APPLY?Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca. ....Read more...

HR Apprentice (Human Resources) University of Oxford Department of Continuing Education

This is a two year fixed term contract based in central Oxford and there will be a requirement to work from either of our department sites (Rewley House, Wellington Square and Ewert House, Summertown). We work as a hybrid team with a requirement to work in the office for at least 2 days per week but the rest may be worked from home.  You will provide a professional, high-quality customer-focused service. The HR Office deals with a high volume of activity, and you will have to be adaptable, organised, a good communicator and a team player.  The HR Apprentice will provide essential support to the OUDCE HR team Act as first point of contact for enquiries from employees, casual workers, line managers and the general public by telephone, email and face to face, answering straightforward questions or redirecting as appropriate Learn how to manage the HR inboxes, dealing with appropriate queries or directing emails to the HR Manager Learn how to use the University’s HR system, PeopleXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets Learn how to use the Department’s casual worker system to enter confidential, personal data, and assist with data entry into internal spreadsheets Accurately maintain all confidential electronic and paper-based personnel files With support, prepare a wide range of written communications including; contracts, letters and wider communications. This could include drafting and updating information on the HR pages of the website, and helping to prepare training material. Edit job advertisements and job descriptions to ensure that they comply with University guidance and best practice Learn about casual worker and employee recruitment processes, assisting with the administration of recruitment exercises which will include; placing advertisements, generating letters to applicants and preparing short listing packs Assist with maintaining personnel files, ensuring accurate records are kept, that they are complete and up-to-date and in line with GDPR practices Develop skills and understanding that contribute to the development and continuous improvement of HR activities Assist with the delivery of projects across the HR team; working with different team members on a varied array of projects, liaising with colleagues across the department to gather information and support successful delivery.  This includes the roll out of a new IT system to pay casual workers from Summer 2025 onwards Book meeting rooms and make administrative arrangements in support of HR team activities Learn how to manage the recording and tracking of sickness absence and annual leave using Team Seer.  Act as first point of contact for associated queries Gather information for visa applications where necessary Assist with the compilation of data for HESA returns, HR Data returns and run ad hoc reports from the HR database when required Learn how to monitor end of probationary periods and visa expiry dates and highlight any issues to the HR Manager Run monthly staff in post and other People XD HR Reports Manage HR data quality  This list is not exhaustive, and you may be required to carry out additional tasks that fall within your competency as directed by the Tutor Liaison Officer and HR Manager. Undertake other duties in the department from time to time as determined commensurate   with the grade and responsibilities of this post, and any other reasonable request.   Training:Level 3 HR Support Apprenticeship Standard: Duration:  13 months practical training period, plus 6 months for End Point Assessment  Delivery model:  Work-based training with your employer  Day release during term time (approximately 1 day a week for 1 year at college - Abingdon or Witney Campus)  Level 2 Functional Skills in maths and English (7 days at college for each, if required)  Off the job training will count for at least 6 hours a week of an apprentice’s time at work  Qualifications included:  Level 2 Functional Skills in English and maths (if required) CIPD Level 3 Foundation Certificate in People Practice  Level 3 HR Support Apprenticeship  End Point Assessment:  Consultative project  Professional discussion  Training Outcome: Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career Employer Description:We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.Working Hours :Monday - Friday, 9.00am - 5.00pm. A 19 month apprenticeship within a 2 year fixed term employment contract.Skills: Communication skills,Attention to detail,Customer care skills,Initiative,MS Excel, Outlook and Word,Supportive team member,Interest in working in HR ....Read more...

Administrative Clerk, Fair & Festival Operations

Part-time; Permanent(2-3 days per week from January to March3 days per week from April to early-June & October to November4 days per week from mid-June to September & December)Wage & Paygrade: $27.28/hr plus 10% in lieu of Benefits and VacationDate Posted: November 5, 2024 Who we are…The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 114-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15-day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees, or the community.We are seeking an organized and hardworking individual that has a passion for Administration, the Events industry and the PNE. The Administrative Clerk will work under the direction of the Manager, Fair and Festival Operations and provide general administrative support for our Fair and Festival Operations department.Why join our Team? Exhilarating and fun-loving cultureFlexible work environmentOpportunity for free or discounted tickets to shows, events, sports games, and much moreStaff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships! What will you do this year?In your role as a Administrative Clerk, Fair & Festival Operations your primary accountabilities will be to: Provide general administrative support for the Fair and Festival Operations department.Provide administrative services to the department including word-processing, spreadsheets, filing, record keeping, data entry and mail distribution. Provide general reception services such as answering inquiries by telephone, email and in person.Track Exhibit Space mailbox to capture important information and communicate effectively with vendorsAssist in collecting and verifying external vendor information for purposes of Exhibit Space contracts for the PNE Fair and PNE Winter FairCreate and maintain excel databases as directed.Arrange material and prepare reports in appropriate formats and methods of presentation.Take, transcribe, and distribute minutes of meetings as directed.Prepare and send invoices for External Vendor contracts, coordinate payment and department journaling for service vendor invoices.Oversee the contracting process by issuing and tracking vendor agreements, ensuring accurate completion and timely compliance with all requirements.Prepare and update the vendor portal page, ensuring information is current and accessible for all vendors, including guidelines, schedules, and important updates.Ensures common areas are maintained including office equipment and supplies.Maintains a safe and clean environment.Performs other related duties as assigned. What else? Must have successful completion of Grade 12, or an equivalent combination of education and experience.Post-secondary course work in office, computer and purchasing skills are considered an asset.Must have strong knowledge and experience with computer applications including but not limited to MS Office Suite; with a minimum typing speed of 50 words per minute.Must be proficient with computer applications and programs, with the ability to administer new or changing software applications. Must have 2-3 years of work experience within an administrative capacity and/or reception and office services.Must have strong customer service skills and a pleasant manner for assisting clients on the phone and in person.Must have a keen attention to detail with strong written and verbal communication skillsMust be capable of understanding and executing written and oral instructions in English.Ability to function with some independence and under pressure; and ability to meet multiple service demands at the same time.Ability to deal with confidential matters and use discretion.Flexibility to easily accept changing priorities and tasks as delegated.Must be able and willing to work four days/week from June to September & month of December with a start time as early as 8:00 am; and flexibility to work various shifts (evenings, weekends, and holidays) depending on operational needs.Successful candidates must undergo a Criminal Record Check. Who are you? OrganizedMethodicalProactiveSkillful communicatorCritical thinkerCommitted to striving for excellence Where and when to APPLY?Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca. ....Read more...

IS Application Specialist

Full-time; PermanentDate Posted: September 24, 2024Who we are…The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 114-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15 day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences. At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community. We are looking for someone to join IT/IS team. We are seeking a motivated, analytical, and hardworking individual with a passion for Information Systems. This person will be responsible for understanding and documenting current systems and business processes that they support. They will provide technical support and subject matter expertise on business applications to trouble shoot user-oriented issues and implement improved business processes.  They will make recommendations for improvements to the applications and working with external service providers to ensure that all business information systems are functioning optimally. This role will support, maintain and optimize day to day functioning of current software.Why join our Team?  Exhilarating and fun-loving cultureFlexible work environment Opportunity for free or discounted tickets to shows, events, sports games, and much more Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships! What will you do?This role of IS Application Specialist will be reporting to Director IT. Your primary accountabilities will be to:Application Support Supporting current ERP system with various support and technical issuesResponsible for data import/export to/from various systemsProvides data extraction support to business teamsSet-up and deploy Point of Sales (POS) systems with menus, prices, user administration and configurationInvestigate user identified application issues through review of data set-up, user procedures applied prior to the incident, existing system capabilities, application history and system interdependenciesUser administration of various systems including but not limited to Macola, DocuSign, Volante, Momentus, Clover, Global Payments etc.Performs trouble shooting with applications and works with outside vendors to resolve issuesSupports and optimizes current applications working with internal customers to ensure system is performing as requiredPerforms seasonal set up of applications and systemsEnsure that services and systems are optimized, updated and monitoredAssist with filling out annual IT/IS audits Training Provide technical guidance to staff and answer help desk inquiries as requiredManages the implementation of new applications including coordination of user acceptance testing and trainingDevelops additional tools and training to optimize current applications Enhancement and Implementation Assist with system implementation plans for new systems including ERP systemPlans and coordinates proof of concept testing of upgrades and new services, ensuring systems will operate correctly in current and future environmentsParticipates in the identification and development of new and enhanced department standards, guidelines and proceduresWorks with business leads to determine technology requirements and propose solutionsDetermine application criteria based on the organization’s requirements for new or modifications to existing applicationsWorks with current technology solutions to optimize performance of those solutions to meet current and future business needs Documentation Document issues, observations and outcomesCreate and maintain knowledge base for various processes, applications and setupMaintain data inventory as per policies and proceduresCreate and maintain inventory of POS terminals and pin-pads  What else? Completed a Computer Science/IT degree or diploma programMust have a valid Class 5 BC Driver’s License3-5 years’ work experience supporting business applications and database3-5 years’ experience with Power Apps, advanced Excel (Power Query, Pivot Tables) and MS SQLExperience creating reporting Dashboards (Power BI or similar platforms)Experience managing various technical projectsProven ability to work independently and collaboratively with cross functional teamsExcellent communication skills both verbal and writtenAbility to work extended hours and/or weekends when requiredExcellent communication abilities and customer service skillsAbility to speak, read and write English for the purposes of written and oral instructions, and preparation of work-related document or reportsMust be a good team player with the ability to work well with others and demonstrate a professional demeanorStrong analytical and problem–solving skills with the ability to identify root causes and design optimal process solutions Must be a self-starter with strong work ethic and able to work with minimum supervisionAbility to multitask, work in a high-pressure environment while meeting tight deadlinesAbility to lift up to 30 lbs. for the purposes of carrying and installing work related equipmentSuccessful Candidates must undergo a Criminal Record Check Who are you? Detail OrientedProactiveAnalyticalSkillful communicatorTeam playerSelf-starter Where and when to APPLY? Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled. We look forward to hearing from you! Additional Information The PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a permanent, full-time position with a typical salary range of $78,000 - $88,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures. As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements. The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca. ....Read more...