Your duties will include the following:
Provide Personal Assistant (PA) support to the General Manager and Directors
Be the first responder for all incoming telephone calls to the office
Receive and log all incoming mail to the office and dispatch outgoing mail
Manage office supplies inventory and orders
Manage maintenance supplies inventory and orders
Filing of correspondence, reports and other documentation
Manage, maintain and order work clothing and Personal Protective Equipment (PPE)
For current and new staff and ensure an adequate inventory is maintained of these items
Log all enquiries received by current and potential customers and ensure these are forwarded to the relevant members of staff
Support and facilitate Company trade shows
Manage the logistic and subsistence requirements of projects on behalf of colleagues. such as booking hotel accommodation, travel and other related tasks
Support the Works Manager with their workload and tasks as directed
Manage the office premises liaising with the relevant suppliers, contractors and other third parties as required
General administrative tasks including but not limited to; external and internal
Emails, telephone calls, photocopying, scanning, filing, invoicing and other similar tasks
Undertake such projects as assigned by the General Manager and Directors
Comply with all Company policies, procedures and training requirements
Comply with all Health & Safety policies, procedures and working practices
Undertake additional tasks and duties as deemed necessary by your manager or by the needs of the business
Training:
Apprenticeship Standard for Business Administration Level 3 with Learning Skills Partnership
Training Outcome:
This is a fantastic opening to apply for permanent employment in a varied and ever expanding industry
Employer Description:With over 3 decades of experience in underground surveying, Infotec provides the most advanced solutions across multiple industries.Working Hours :35 hours per week.
Shifts to be confirmed.Skills: Communication skills,Organisation skills,Administrative skills....Read more...
As an Account Apprentice, you will have a solid grasp of and ability to handle numbers and numeracy skills. You will need to complete tasks involving numerical data accurately and efficiently. You will be part of an efficient and effective accounts and finance team.
Day-to-day duties will include:
Entry of financial records and supporting role within the financial department.
Entering financial data into databases.
Processing of income and payments.
Processing business invoices.
Updating financial records.
Assisting preparation of balance sheet and income statements.
Reconciling bank statements.
The creation of analysis reports.
Performing general administrative duties, for example, filing and organising documents.
Essential & Desired skills:
A candidate's ambition, willingness and interest in working with numbers need to be demonstrated.
Attention to detail, not just in terms of accuracy, but also in terms of spotting discrepancies and preventing any potential financial inconsistencies.
Familiarity with Excel.
Confident Communication – for consulting with customers, suppliers, and staff in other departments.
A flexible working attitude, being prepared to undertake non-financial administrative duties and assist other departments if the need arises.
Basic numeracy, literacy and IT skills.
Willingness to learn.
Flexible work ethic, prepared to help staff from all departments.
Training:Apprenticeship Details – 17 months expected duration to complete, working towards your Level 2 Accounts Assistant Qualification (All learning is delivered online/ remote).
Training Provider: LMP Education (rated 1st best UK training provider).Training Outcome:Completion of the level 2 apprenticeship and potentially a full-time role.Employer Description:We offer unique classic women's clothing and accessories and giftware via our Mail Order Catalogue and Website. Established for over 30 years, based in Cheltenham.Working Hours :Monday - Friday 9AM – 5:30PM (40 hours per week).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Initiative....Read more...
Administrator – Barton Lodge Care HomePart-Time: 16 hours per week (9am – 5pm) £27,454 PRO RATA Barton-On-Sea Full-timeWe have an exciting opportunity for an Experienced Administrator to join our, friendly, multi-award-winning team, based in a 40+ bedroom Residential & Dementia Home in Barton-On-Sea. We are looking for a forward thinker, someone who can support the homes manager, staff teams, residents and external contacts with a wide range of tasks whilst maintaining a warm, friendly and enthusiastic nature.You will be responsible for a wide range of administrative tasks, including accounting administration, which includes invoicing of residents and PAYE. You will also provide secretarial, general-administrative, and operational support to the Managers and Directors, in the marketing, recruitment, operations, maintenance, and domestic functions.What's on offer?
Stunning setting and working environment. Situated in Barton on SeaThe Peoples Pension Scheme Annual pay reviewOpt in Free private health insuranceOn-site Parking Competetive rates of payPaid Breaks5.6 weeks Holiday a year (Including Bank Holidays)Induction and training programme for all employeesStudy Support and funding of relevant qualificationsRefer a friend schemeCycle to Work SchemeUniforms providedFriendly and approachable team
Key Responsibilities:
General administration such as filing, taking calls, taking notes and messages, order newspapers, manage incoming and outgoing mail.Accounting Administration, Payroll and Invoicing of residentsMaintenance including reporting defects, ordering flowers, maintaining environment, checking Fire PEEPS and monitoring health and safety requirements.Assisting the Managers to process applications and recruitment documentationProviding operational support in the marketing, recruitment, operations, maintenance, and domestic functions.To prepare staff rotas on Planday and to fill in gaps either by encouraging staff to pick up shifts or organising for agency coverAssist with minute taking as directed by the ManagerTo ensure all health and safety procedures are always followed and to promote health & safety awareness in the homeTo understand the protection/safeguarding of vulnerable adults and whistle blowing procedures and when they should be implemented.To provide a welcoming first impression to visitors and to greet and welcome people with drinks
We are a multi-award-winning family run business where our loving philosophy, sits at the heart of everything we do. We are passionately dedicated to providing an outstanding quality of care and accommodation at our care home, which enriches the lives of our residents. We cater for residential and dementia residents.If you are passionate about delivering a high standard of care and want to work for owners that really care and will fully support you along the way.APPLY NOW or call on 0330 335 8999.....Read more...
Purpose of Post:
Support the Governance and Member Services Team in the Deputy Chief Executive and Town Clerk’s Department, Guildhall
Carry out high-standard administrative, clerical, and IT support tasks to facilitate the Corporation’s daily decision-making activities
Provide general support, including arranging meetings, assisting with large-scale events, conducting research, filing, attending meetings, and minute taking as needed
Main Duties & Responsibilities:
Arrange meetings for Committees and Sub Committees, including agenda planning and technical support for virtual meetings, and organise refreshments/room bookings for in-person sessions
Book, set up, and return IT and presentation equipment for meetings as required
Liaise with the Remembrancer’s Department for room bookings and IT Department for technical arrangements for virtual public meetings
Support delivery of live streaming facilities for virtual public meetings
Assist with collation, printing, and despatch of reports, minutes, and agendas in line with performance targets and Access to Information requirements
Ensure proper filing and archiving of documentation in line with defined systems, and contribute to system reviews as needed
Liaise with the London Metropolitan Archive for document retrieval when required
Provide additional meeting support, including minute taking, greeting guests, and circulating papers at Committees and Sub Committees
Ensure Committee membership, meeting dates, and Member details on the Corporation’s website and Intranet are accurate; update correspondence and Committee Guidance notes
Develop effective working relationships with Chairmen, elected Members, and officers throughout the Corporation
Provide administrative support for Members’ Support activities, including Member training, development programmes, and basic research at the request of colleagues or Members
Follow the City of London’s Occupational Health and Safety Policy, ensuring personal and others’ safety during duties
Promote equality of opportunity in line with the City of London’s Equal Opportunity Policy
Undertake any other reasonable duties relevant to the grade as requested
Ensure accurate recording of Committee, Sub Committee, and working party decisions; archive documentation appropriately
Lead on organising and maintaining online filing/database systems for efficient information access
Maintain and review administrative systems and procedures, suggesting improvements or new processes as required
Act as the main administrative contact for the Governance and Member Services team
Support the team in various matters, including contributing to projects such as governance reviews and research on the Corporation’s outside bodies
Assist the Governance Services Manager with producing and publishing the annual Pocket Book and Committee Handbooks, ensuring accuracy and correct Committee membership and titles
Coordinate updates to the Governance and Member Services team’s website content, collating materials and ensuring they are suitable for publication. Update the contact database and maintain stakeholder and mail-out lists accurately
Demonstrate experience in administrative tasks, including managing filing/record systems and maintaining precise records
Training:You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies. Training Outcome:On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation. Employer Description:The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.Working Hours :Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs.
Exact shifts TBC.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Logical,Team working,Creative,Patience....Read more...
Reception Responsibilities:
Greeting clients and visitors face-to-face and providing support, ensuring legal advisors are advised as soon as possible to ensure that clients aren’t left waiting in reception for [a long time/longer than 5 minutes].
Book clients in so that we have a record of who has arrived at our offices and who they are meeting.
Answer all telephone calls quickly (ideally within 3 ring cycles) and courteously, directing calls to their destination without delay, ensuring that our clients and visitors always have a positive experience and perception of our firm.
Ensuring that accurate and detailed messages are always taken and emailed to the appropriate person in a timely manner.
When answering the telephone, please ensure that the caller’s name, telephone number(s), company name (if appropriate) and email address are taken and sent to the legal advisor.
Manage the firm’s enquiries email inbox, ensuring that all enquiries are dealt with in a timely manner and passed to the appropriate person as soon as possible and in line with our service commitments. These messages may be new enquiries to the firm or existing clients and contacts; it’s really important that these are dealt with as soon as possible.
Maintaining all meeting rooms and the general reception area, ensuring that all items are replenished and refreshments are always available. This also means that meeting rooms and the reception area must be kept clean and tidy at all times. Meeting rooms must be presentable for the start of each and every meeting and also clean at the end of each day, so they are always ready for the following morning. This will also include cleaning the coffee machines and washing up crockery and cutlery as and when this is required.
To observe, record and monitor visitors/deliveries to the office, alerting your manager of any concerns.
To maintain high security standards by monitoring visitors, site engineers, deliveries, etc., and securing the offices on leaving the premises each day.
To carry out general postal duties as and when this is required, such as opening and preparing incoming and outgoing mail, and organising courier deliveries.
To maintain motor vehicle records in respect of all employee vehicles in order to contact individuals if there are any parking issues.
Ensuring that all accidents are accurately recorded in the “Accident Book” and informing the Facilities Manager of any accidents that have occurred during the working day.
You will also be required to assist the Northampton office with front-of-house responsibilities as and when this is required by your manager
Administration Responsibilities:
Effectively photocopying and scanning documents as and when required.
Effectively file documents electronically in a timely manner.
Liaise with colleagues and clients, when appropriate, providing clear and helpful communication.
Provide all relevant information to all teams efficiently and effectively.
Demonstrate proficiency with Microsoft Office applications and other relevant software.
Assist with managing post requirements to include scanning all posts to relevant electronic files.
Assist with ad hoc accounting and billing tasks, ensuring accuracy and timely processing.
Prepare documents as requested, ensuring accuracy in line with the firm’s standardisation policy.
Ensure all records are meticulously maintained and up to date.
Assist with managing telephone calls professionally and directing enquiries as appropriate.
Training:Business Administration Level 3 apprenticeship standard.Training Outcome:Future progression to an administration role.Employer Description:Joining EMW you will be surrounded by likeminded people, who are passionate about providing great service to our clients. You will have a great opportunity to make a valuable contribution, take ownership of your work, and be exposed to a wide variety of legal matters and expertise. As part of our team, we believe you will be part of something special. We are striving to create a working environment where everyone reaches their full potential, where our teams are flexible, friendly, and inclusive with a clear focus on growth and success.Working Hours :Monday to Friday from 9:00am to 5:30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working....Read more...
These roles will support the recruitment process for support workers and qualified nurses alongside providing administrative support for the branch. You will receive full training in all aspects of your role.
Duties include:
To carry out administration duties for the branch, including faxing, photocopying, answering the telephone, franking mail, writing letters
To carry out duties required by the finance department, including timesheets, expenses, mileage and sending out payslips
To support the company’s recruitment process for candidates from initial contact to staff being able to work
To help expand the candidate database by establishing where there is a need for recruiting new staff, to recruit and advertise in accordance with the branch budget.
To work towards KPI’s and follow targets and objectives
To screen prospective support workers as part of the recruitment process
To arrange induction and training courses for new candidates and existing staff to ensure all training is up to date
To ensure all relevant checks for staff are kept up to date, for example DBS, annual updates, and that the Aspire system is up to date with all relevant information
To set up new candidates on the Aspire system with all the relevant information, training details, skills and experience etc.
To send out welcome packs and ID badges to all new candidates
To develop an understanding of the principles of the systems and procedures of the business and to follow these always
To be able to accurately identify and manage risk to self and others
To contribute to activities in order to develop the business e.g. contributing to the company’s website, creating and distributing newsletters, undertaking appropriate networking opportunities etc.
To manage and disseminate all communications to necessary parties in an appropriate and timely manner
To ensure that files for field staff meet all regulatory requirements including CQC standards and NHS buying solutions and to notify the General Manager of any concerns and actions taken
To pass any complaints to the Manager or, in her absence, the Managing Director to be investigated
To ensure that all activities conducted within the business are in harmony with its strategic and financial goals
To be an effective communicator at all levels, both within and outside the business
To be thoroughly professional always, working by example, and, inspiring and influencing others to do the same
To be an effective team player who achieves successful results through forward planning, efficient organisation of work, meeting objectives and working with others
To build strong rapport with fellow team members
To develop proactive problem-solving skills and use them daily with other members of the team
To ensure that own knowledge remains abreast of Industry Best Practice Requirements, e.g. CQC regulations, DBS and any new legislation or regulations which come into force. This includes employment, health and safety, statutory and contractual. This will be supported by the Branch Administrator and Management Team
To ensure full compliance with statutory legislation for the company and site regulations or guidelines
To ensure that all quality issues are adequately addressed in line with the quality standards, audits, and company policies
To take a full and active role in your own supervision and appraisal process including the consideration of your developmental needs and the setting and meeting of any objectives
Training:We host supporting workshops regularly throughout the apprenticeship which you will attend in person at our designated training site/campus. These workshops are carefully designed to support the learning required throughout the apprenticeship programme.
You will work with expert assessors and tutors to develop new knowledge, skills and behaviours within the profession.
You will experience a blended learning model.Training Outcome:Upon successful completion of your apprenticeship there may be further opportunities for you to progress your career and learning with this employer. There are many progression routes available upon completion of this apprenticeship standard.Employer Description:VP Forensic is a leading nationwide health and social care provider with over 18 years experience working with people with support needs including brain injuries, physical disabilities, mental health difficulties and learning disabilities. The aim of VP Forensic is to improve an individuals quality of life, enabling them to live a life that is as fulfilling and functional as possible according to their own values and aspirations, whilst ensuring their health and wellbeing.Working Hours :Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Initiative....Read more...
