Learn to accurately input data into computerised systems, databases and spreadsheets and process and retrieve data as necessary
Scheduling/diary management
Provide clients with accurate and time-efficient proposals and service agreements
Providing office support so that staff can work smoothly with customers and each other
Conducting research and contributing to company reports
Training:
You will work towards a Level 3 Business Admin Apprenticeship, delivered by VQ Solutions
You will have a dedicated VQ Mentor and will also be supported internally by your manager
During this apprenticeship, you will develop a portfolio, attend workshop sessions and have regular reviews
The best part? All apprenticeship work will be completed during working hours
Training Outcome:Once training is completed there will be a variety of roles the candidate can move into such as Sales Coordinator, Operations Coordinator, Resident Liaison Officer.Employer Description:Triton Security and Facilities Management was founded in 2003 and provides industry leading security and facilities management services to the UK’s biggest businesses. We are proud to operate within the top 5% of SME security companies, as audited by the Security Industry Association (SIA). Read about how our ACS score increased 2022. Triton Security and Facilities Management are trusted by household names such as British Steel, The Fragrance Shop, DFS, Anglo American, Taylor Wimpey and Metropolitan Thames Valley Housing. We have diversified across the marketplace to include COMHA sites, hospitals, councils, housing associations and corporate offices.Working Hours :Monday to Friday, 08:30 - 17:00.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative,Good time management,Enthusiasm,Flexibility,Full UK Driving License....Read more...
Graduate Construction Coordinator
Gerrards Cross, Buckinghamshire
£36,000 - £40,000 + Career Progression + Technical Training + Holidays + Pension + Private Healthcare + Accommodation Covered (if required) + Immediate Start
Are you a recent engineering graduate looking to launch your career with a global leader in high-tech construction? Join a renowned main contractor delivering a landmark £100M+ projects across the UK. This office-based Graduate role offers a unique opportunity to work closely with senior engineers and project managers on the coordination and delivery of a cutting-edge facility. From day one, you’ll gain exposure to critical project stages, develop technical and commercial skills, and play a pivotal role in managing complex engineering workflows.
You’ll act as a key Project Coordinator for the pre-construction department ensuring the seamless execution of engineering design solutions throughout the project's lifecycle. This organisation is a global powerhouse in delivering mission-critical infrastructure and high-tech construction projects, such as data centres and manufacturing facilities. You’ll have the opportunity to work on other UK and international projects. A structured development plan is in place, enabling rapid progression toward roles like Project Engineer, Senior Engineer, and eventually Design Manager or Director.
As a Graduate Project Coordinator You Will have:
A degree in Engineering
A proactive, solutions-driven mindset
Strong communication and organisational skills
Full UK driver’s licence (for future travel opportunities)
Your Role As a Graduate Project Coordinator Will Include:
Be office-based Monday–Friday (7/8am - 5/6pm), supporting the project team on technical and coordination tasks
Work with senior engineers to manage systems design, documentation, and workflows
Liaise with contractors, suppliers, and internal teams to ensure project milestones are met
Gain exposure to project planning, technical submittals, quality control, and stakeholder communication
This is more than just a graduate job- it’s a launchpad for your career in engineering project delivery with a globally respected contractor. If you need further information please contact Dea on 07458163032.
Keywords: Graduate Engineer , Junior Engineer, Trainee Engineer, UK , civil engineering, tier one, main contractor, mechanical coordinator, construction, london, travel, junior project manager, coordinator, building services graduate, electrical engineering graduate, m&e, junior engineer, junior electrical, junior building services engineer, London, Buckinghamshire,Marlow, Amersham, Beaconsfield, Gerrards Cross, High Wycombe, Milton Keynes, Buckingham, Chalfont St Giles, Wendover, Haddenham, Long Crendon, Flackwell Heath, Farnham Common....Read more...
JOB DESCRIPTION
Summary:
Carboline is seeking a Materials Coordinator at their facility in Green Bay, WI. The Materials Coordinator manages all warehouse stock for rework, recertification, or evaluation. The individual is also responsible for inventory control of raw materials and containers.
Minimum Requirements:
Bachelors degree (Business preferred) or equivalent experience, with two years prior Warehouse experience.
Proficient in Microsoft office.
Excellent problem solving skills.
Ability to read and interpret documents such as procedure manuals, operating and maintenance manuals and safety rules. Ability to use a computer for all company required processes, procedures, and training.
Essential Functions:
Manage cycle counting and physical inventory procedures including variance control at the plant.
Coordinate with shipping on the disbursement of finished goods to the distribution center.
Report and investigate raw material outages/shortages and expiring material.
Review and monitor pre-stage batching materials for accuracy and ensure inventory integrity.
Identify slow-moving raw materials and relocate to other production facilities as needed.
Perform periodic raw material reviews for changes in trend.
Coordinate with plant to apply existing N Material into production batches, maximizing possible opportunities to rework per existing material rules.
Maintain proper housekeeping procedures to provide a safe working environment.
Follow all environmental rules and regulations to ensure hazardous materials and waste are managed in an environmentally responsible manner.
Works with HazMat companies to develop profiles for classification of waste and proper disposal timelines.
Perform additional duties as assigned.
Commitment to the Company's Safety and Quality programs. Take an active role in hazard recognition and injury prevention by following all safety rules & regulations
Who We Are:
Carboline is a St. Louis-based coatings manufacturer with a global reach. The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world. Carboline has been ranked a top workplace, so culture and maintaining a safe and clean work environment is something we take very seriously.
Carboline is part of RPM International Inc., a $7.6 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services. From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions. Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan.
Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best."Apply for this ad Online!....Read more...
Log incoming job requests from clients
Creating jobs/quotes on CAFM systems
Liaising with engineers, contractors & clients
Ensuring compliance with health and safety standards
Maintaining accurate records and documentation
Ensure minor maintenance issues are identified and escalated appropriately
Manage filing systems, purchase orders, and general administrative tasks for the FM team
Provide clear updates on the progress of maintenance tasks and service requests
Support internal communication around building access, planned works, or operational changes
Assist with raising purchase orders and tracking FM-related spending
Support contractor onboarding, permit-to-work processes, and site inductions
Training:Facilities Services Operative Level 2.Training Outcome:Service & Maintenance Coordinator. Employer Description:EPPH Limited is Mechanical and Electrical contracting business, with a strong commitment to excellence, safety, and professional development. Operating across a diverse portfolio of sites. EPPH provides comprehensive FM services — including maintenance, compliance, and operational support — to ensure that buildings remain safe, functional, and fit for purpose across various contracts. As an employer, EPPH values teamwork, innovation, and continuous improvement. The company supports apprentices by offering structured learning paths, on-the-job training, and mentorship from experienced FM professionals. Apprentices are given meaningful responsibilities and real exposure to contractors, compliance tasks, and administrative operations, helping them develop into confident, skilled facilities management coordinators. Working Hours :09:00 - 17:00, working days TBC.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working,Initiative,Patience....Read more...
Civil Engineering GraduateGerrards Cross
£36,000 - £40,000 + Holidays + Pension + Private Healthcare + Accommodation Covered (if required) + Immediate Start
Are you a recent engineering graduate looking to launch your career with a global leader in high-tech construction? Join a renowned main contractor delivering a landmark £100M+ projects across the UK. This office-based Graduate role offers a unique opportunity to work closely with senior engineers and project managers on the coordination and delivery of a cutting-edge facility. From day one, you’ll gain exposure to critical project stages, develop technical and commercial skills, and play a pivotal role in managing complex engineering workflows.
You’ll act as a key Civil Engineering Graduate for the Process Control System - liaising with stakeholders, managing documentation, reviewing designs, and ensuring the seamless execution of engineering solutions throughout the project's lifecycle. This organisation is a global powerhouse in delivering mission-critical infrastructure and high-tech construction projects, such as data centres and advanced manufacturing facilities. You’ll have the opportunity to work on other UK and international projects. A structured development plan is in place, enabling rapid progression toward roles like Project Engineer, Senior Engineer, and eventually Project Manager or Director.
As a Civil Engineering Graduate You Will have:
A degree in Civil Engineering, Structural Engineering, or Architecture.
A proactive, solutions-driven mindset
Strong communication and organisational skills
Full UK driver’s licence (for future travel opportunities)
Your Role As a Civil Engineering Graduate Will Include:
Be office-based Monday–Friday (8am - 6pm), supporting the project team on technical and coordination tasks
Work with senior engineers to manage MEP (Mechanical, Electrical & Plumbing) systems design, documentation, and workflows
Liaise with contractors, suppliers, and internal teams to ensure project milestones are met
Gain exposure to project planning, technical submittals, quality control, and stakeholder communication
This is more than just a graduate job- it’s a launchpad for your career in engineering project delivery with a globally respected contractor. If you need further information please contact Lily on 07458163045
Keywords: Graduate Engineer , Junior Engineer, Trainee Engineer, UK , civil engineering, tier one, main contractor, mechanical coordinator, construction, london, travel, junior project manager, coordinator, building services graduate, electrical engineering graduate, m&e, junior engineer, junior electrical, junior building services engineer, London, Buckinghamshire,Marlow, Amersham, Beaconsfield, Gerrards Cross, High Wycombe, Milton Keynes, Buckingham, Chalfont St Giles, Wendover, Haddenham, Long Crendon, Flackwell Heath, Farnham Common....Read more...
Managing incoming emails, responding where appropriate, and directing messages to relevant team members.
Organising, updating, and maintaining digital and physical documents to ensure accurate record-keeping.
Updating and supporting the maintenance of our till and procurement systems, including inputting data and checking for errors.
Assisting with general office administration tasks such as filing, scheduling, and updating internal logs.
Training:Work-based training will take place on-site at the Stourport Manor Hotel and once a month at Worcester Campus.Training Outcome:Upon successful completion of the apprenticeship, the apprentice may have the opportunity to progress into a permanent full-time administrative position within the business.
Potential roles include Hotel Office Administrator, Reservations & Administration Assistant, Operations Support Assistant, or Procurement & Systems Coordinator.
As the business continues to grow, there may also be opportunities to develop into roles supporting HR administration, finance support, or operations management.
We aim to retain motivated staff and help them build long-term careers within the hospitality sector.Employer Description:Stourport Manor Hotel is a welcoming and historic hotel set in the Worcestershire countryside, offering quality accommodation, dining, and leisure facilities. We provide a warm and friendly environment for guests, with a strong focus on excellent customer service and creating memorable experiences. We host a wide range of events including weddings, conferences, à la carte dining, buffets, BBQs, and private functions, providing a versatile and dynamic setting for both guests and staff.Working Hours :Weekdays, 9am-5pm.Skills: Communication skills,IT skills,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working....Read more...
Graduate Civil Engineer Massen-Niederlausitz, Germany - RELOCATION ROLE€38,000 - €40,000 + Travel Allowance + Career Progression + Training + Holidays + Immediate Start Are you a recent Civil Engineering graduate ready to launch your career with a global leader in technical construction? Join a renowned main contractor working on multiple €100M+ projects across the UK and Europe. This is a unique opportunity to step into a role where no two days are the same. You'll be learning hands-on from some of the most experienced professionals in the industry, gaining exposure to multiple project stages and developing a well-rounded skill set. You will be working on a new and exciting data centre project in Massen. As a major part of your role, you will take over control of the Process Systems and play a key part in coordinating activities between stakeholders, acting as a Coordinator on site to ensure smooth delivery across various phases of the project. This company is a world leader in delivering high-tech construction solutions across sectors such as data centres and mission-critical facilities. With a strong global presence, there are exciting opportunities for travel-both across the UK and internationally-once this project is completed. This role offers a structured path for rapid career progression, setting you firmly on course toward senior leadership roles such as Senior Project Manager and Project Director. As A Graduate Civil Engineer, You Will Have:
A Degree within Civil Engineering
Proactive mindset - Learn from leaders in the industry and be prepared to be working hard!
Drivers licence
EU Passport or right to work in Germany
Your Role As A Graduate Civil Engineer Will Include:
Site based 5 x a week (Mon - Fri) on a data centre construction project
Undertaking CSA works within various high-tech construction projects
Training and progression pathways onto senior roles
Apply now to be part of a fast-growing, global team shaping the future of mission-critical engineering.....Read more...
Our client is an industry leading manufacturing business with a multimillion-pound turnover and impressive growth plans, supported with large scale investment, and an existing established network of manufacturing facilities across the UK.Following further growth at their factory based local to the South Cerney area of Swindon, our client is now seeking to appoint a HSE advisor, to coordinate and manage integrated management systems related to Health, Safety, Environmental processes, and compliance within the factory, embedding and developing ways of working specific to factory and manufacturing operations.This presents an outstanding opportunity for an experienced HSE coordinator / advisor or HSE administrator to transfer knowledge and experience from other, or similar industries.What’s in it for you as HSE Advisor:
Basic salary of £50,000 per annum (subject to experience and qualifications)
10% Production Bonus
33 days Annual Leave
Monday - Friday days based position
16% Company Pension
Location - South Cerney/Swindon
Further training and personal development specific to the positions, e.g. IEMA, health and safety training development
Days based position – Monday to Friday
Key Responsibilities of HSE Advisor include:
Promote a culture where the health and safety and wellbeing of colleagues is the absolute priority.
Ensure all statutory obligations, company policies and procedures are understood and adhered to, by all direct reports, always.
Track progress of SHE Assure actions for the team.
Carry out SSOP reviews & Manage SHE Assure, progress actions.
Ensure Factory Risk Assessments are up to date and compliant.
Work with the factory team to implement the strategic plan for the site.
Audit the Integrated Management System (IMS).
Collate process and report all factory HSE data.
Manage skills matrix and course bookings.
Collaborate with all business stakeholders to ensure the Safety Health & Environment Strategy is delivered and all relevant legislation is always compiled to.
Provide accurate, timely and technical advice to colleagues in resolving issues in H&S and reducing environmental impact.
Use data to identify and prioritise issues that affect the business, establish their root cause, and provide findings and recommendations for business improvement.
Manage occupational health monitoring in line with the business policies.
Essential Qualifications & Experience of HSE Advisor:
NEBOSH General Certificate
Excellent communication skills
Highly organised with exceptional attention to detail
Previous experience with ISO 45001, 14001 management systems (Desireable)
Experience of undertaking H & S, or HSE/SHE responsibilities
....Read more...
JOB DESCRIPTION
Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
GENERAL PURPOSE OF THE JOB: The Panel Production Coordinator ensures the seamless integration of design specifications and manufacturing processes, through accurate drawings and measurements, efficient material tracking, and optimal production operations and planning.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Monitor and track the usage of materials throughout the production process and conduct periodic checks to ensure adherence to production schedules and material utilization targets to meet customer order expectations.
Utilize CAD software to accurately capture field dimensions and translate them into precise design specifications for panels.
Develop detailed and accurate 2D drawings for fabrication tickets, providing clear and comprehensive instructions for the production team.
Prepare accurate cut sheets to optimize material cuts, minimizing waste and maximizing efficiency in the production process.
Effectively manage and prioritize multiple projects simultaneously, ensuring accuracy, timely completion, and adherence to project milestones and deadlines.
Convert CAD drawings into Alpha CAM files suitable for CNC machines, ensuring seamless translation of design specifications into the manufacturing processes and instructions.
Review and understand shop drawings and engineering calculations to ensure compliance with specifications and design criteria.
Collaborate with sales, operations, and others to answer questions, address uncertainties and earn complete customer satisfaction.
EDUCATION REQUIREMENT: High school diploma or general education degree (GED)
EXPERIENCE REQUIREMENT: Six months to one-year related experience and/or training.
OTHER SKILLS, ABILITIES, AND QUALIFICATIONS:
Proficiency with Microsoft office suite, AutoCAD, SAP, and other related software.
Excellent organizational and multitasking skills with the ability to work efficiently in a fast-paced environment.
Attention to detail and a meticulous approach to work.
Strong communication skills to effectively collaborate with cross-functional teams.
Solid understanding of manufacturing processes and materials preferred.
Dedication to efficiency and timelines.
Bilingual preferred but not required.
Ability to work overnight shift if needed.
PHYSICAL DEMANDS: Incumbent must be able to stand, walk, sit, use hands, reach, climb, balance, kneel, talk, hear, and lift up to 50 lbs.
BENEFITS AND COMPENSATION:
The hourly rate for applicants in this position generally ranges between $46,057 and $57,573. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education.
All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Apply for this ad Online!....Read more...
JOB DESCRIPTION
DAP is looking to hire Social Media Intern for Summer 2026.
Responsibilities:
The summer intern would work under mentorship of Social Media Coordinator.
The intern will work on
Social Media Content Creation
a. Description: Storyboard and draft shot list to create short form video content for social channels, including working with Studio team intern to collaborate on shooting and editing videos. b. Goal: 15-20 edited and approved pieces of social content by August 2026
YouTube Shorts Implementation a. Description: For owned DAP short form content, research and develop a strategy to be posted on DAP's owned YouTube channel. Including creating a content calendar with captions for each piece of content using Jasper AI b. Goal: Have 20 pieces of content posted as a YouTube Short by August 2026
UGC collection a. Description: Find and collect UGC (User Generated Content) that is brand aligned and can be used on DAP social platforms and DAP.com. This will include onboarding to Bazaarvoice's Vibe platform that will assist in the search and collection. b. Goal: 10-15 pieces of UGC collected and approved by August 2026
Pay
$17 / hour.
Requirements
Major: Marketing, Communication, Business.
Rising Junior, or Senior.
Extensive experience with Instagram and, Tik Tok, and Facebook.
Preferred: experience with content creation and editing (short-form vertical video) .
Preferred: experience managing social media accounts (Instagram, Tik Tok, Facebook) for a business or campus organization.
Impeccable written and oral communication skills.
History of effective social media writing.
About DAP
DAP is a market leading manufacturer, innovator and marketer of home repair and construction products including caulks, sealants, spray foam insulation, adhesives, and patch and repair products. DAP is part of RPM International Inc., a $7.3 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services.
You will find DAP products in the hands of professional painters, remodelers, builders, and do-it-yourselfers, and in 60,000 retail outlets, ranging from home centers and mass merchandisers to your local hardware, pro contractor channels and paint stores. DAP's eight manufacturing and distribution facilities in the United States of America and Canada service North America and the world.
At DAP, we hire the best people and give them a collaborative and rewarding work environment that empowers them to succeed! We support associates in continuous professional growth and collaborate on the steps it takes to get to the next level in their careers. Our associates enjoy a comprehensive benefits package including 401(k) with company match, pension, paid parental leave, competitive health insurance rates, employee stock purchase plan, tuition reimbursement, free wellness programs and more! Learn more about DAP's history, culture and benefits at www.dap.com/careers/
DAP - On the job since 1865.Apply for this ad Online!....Read more...
Be responsible for a small number of children in your key room as their key person, ensuring their care and, with support from qualified staff, ensuring their learning and development
Ensure the children in your key group meet the learning objectives according to the Early Years Foundation Stage by planning for and observing their development with support from qualified members of staff
Create individual learning journeys to record and evaluate your key group's learning and development and progress
Gain a full understanding of the Early Years Foundation Stage
Provide an interesting, fun, age-appropriate learning environment with a variety of activities that stimulate the children’s learning in your care
Ensure the children are given the opportunity to have activities outdoors and visit the local parks and sites that the local area has to offer, ensuring that these experiences have a learning purpose
Ensure you work in partnership with the nursery's Special Educational Needs and Disability Coordinator to support key children’s learning and development as required
Make and maintain learning materials and resources
Gain a full understanding of the five outcomes for children from “Every Child Matters” Change for Children 2004
Ensure the setting remains free from discrimination
Record key information regarding the child’s daily routine, following the nursery systems that have been put in place
Feedback on the children’s routine to parents on a daily basis, creating continuous partnerships with parents
To have a full understanding of the setting's policies and procedures and ensure they are implemented
Ensure all children are continuously stimulated and a range of activities are provided for all the children, ensuring that they reach their full potential
Ensure all children in the setting are happy
Ensure you are a good role model to the children
To share in the responsibility for safeguarding and promoting the welfare of all children in the nursery
Report any signs of illness, neglect, non-accidental injury, or abuse
Assist in the daily domestic duties of the nursery, including ensuring the nursery is kept safe, secure and clean at all times
Assist children with feeding, clothing, brushing their teeth and toileting as required, encouraging independence throughout
Ensure children wash their hands before and after meals and toileting
Keep children clean and clothes presentable throughout the day
Ensure hygienic standards are maintained
Give first aid as required
Ensure the health and safety requirements are maintained
Respect confidentiality at all times
Respect the property of the nursery
Ensure the high standards of the nursery are met at all times
To be involved in out-of-work hour activities, including staff meetings, training and any other activities as directed by the above people that you are responsible to
Communicate regularly with the people that you are responsible to
Any other duties appropriate to the post as directed by the above people that you are responsible to
Training:
Early Years Educator Level 3 Apprenticeship Standard
End Point Assessment
Off-the-job training
Functional skills in English and maths if required
Training will include paediatric first aid qualification
Training Outcome:
Full-time position available upon completion of the apprenticeship
Employer Description:Here at Little Bundles we provide exceptional facilities both indoor and outdoor for children aged 0-5. We pride ourselves on providing each child with a warm, welcoming and stimulating environment. We strive to provide outstanding care with conscientious and friendly staff.Working Hours :Monday - Friday, between 7.30am - 6.00pm (agreed in advance on a rota basis).Skills: Communication skills,Attention to detail,Organisation skills,Number skills,Team working,Initiative,Patience,Physical fitness....Read more...
Administrative Assistant – Property Services (Compliance & HSE)Salary: Highly competitive, dependent on experience and skills + BenefitsHours: Full-time, permanent (Monday to Thursday 8.30am – 4.30pm plus Friday 8.30am – 4pm)Based at Ampleforth Abbey YO62 4ENClosing date: Wednesday 3rd JuneBenefits
Up to 8% employer-matched pensionLife assuranceFree lunch during working hoursFree on-site parking20% discount at the Tea room and Abbey ShopCycle to Work SchemeChristmas ClosureHistoric Houses and Yorkshire Great Houses, Castles and Gardens passes to borrowEmployee Assistance programmeRetail savings platform50% discount on fitness suite, swimming and other activities at St Albans Centre
About Ampleforth AbbeyAmpleforth Abbey is home to the UK’s largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.We are looking for an Administrative Assistant – Property Services who will embrace the opportunity to work in a charitable organisation for our monastic community,tearoom, employees and guests.Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety & Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.The successful candidate will be able to demonstrate excellent organisational skills alongside an authentic commitment to the ethos and values of the Abbey.If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team Ampleforth Abbey is perfect for you!Main Responsibilities but not limited to:-Administrative Support
Provide day-to-day administrative support to the Head of Property Services.Manage calendars, meetings, appointments, and departmental correspondence.Prepare reports, presentations, meeting minutes, and documentation.Maintain accurate filing systems, databases, and property records.Coordinate purchase orders, invoices, and expense processing.Answer the main switchboardWelcome visitors to the siteProcess the post for the site
Compliance Administration
Maintain compliance trackers for statutory inspections and certifications.Monitor expiry dates and ensure timely scheduling of inspections and remedial works.Support audits and compliance reviews by preparing and organising documentation.Ensure all compliance records are stored accurately and accessible for internal and external audits.
Health, Safety & Environmental (HSE) Support
Assist in the administration of HSE policies, procedures, and reporting systems.Maintain accident, incident, and near-miss records.Coordinate HSE training records and certification tracking.Support risk assessment and method statement (RAMS) administration.Help ensure contractors and suppliers submit required HSE documentation before commencing works.Assist with monitoring compliance with health and safety legislation and company policies.
Contractor & Property Coordination
Liaise with contractors, suppliers, tenants, and internal departments.Schedule maintenance visits, inspections, and service appointments.Track completion of reactive and planned maintenance works.Assist with contractor onboarding and documentation checks.Monitor service level agreements (SLAs) and escalate outstanding issues where necessary.
Reporting & Data Management
Produce regular KPI, compliance, and HSE reports.Maintain accurate property management and compliance databases.Assist in analysing service performance data and identifying trends.Support budget tracking and invoice reconciliation where applicable.
ExperienceYou will have:
GCSEs (or equivalent) including English and Maths.Business Administration qualification desirable.HSE or compliance-related training/certification advantageous.
Own transport required – located AmpleforthPrevious experience in an administrative or coordinator role.Strong organisational and multitasking skills.Excellent written and verbal communication skills.Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.Experience maintaining confidential and accurate records.Ability to prioritise workload and meet deadlines.
Desirable
Experience within property, facilities management, housing, or maintenance environments.Knowledge of compliance and HSE processes.Familiarity with CAFM or property management systems.Understanding of UK health and safety legislation and property compliance requirements.
Ampleforth Abbey Trust is committed to the highest standards of safeguarding. All appointments are subject to an enhanced DBS check and satisfactory references.Interested? If you feel that you possess the relevant skills and experience, then please submit your cv INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
