Maintenance Coordinator
Join a Global Leading Chemical Manufacturer, a fantastic opportunity to become part of a global, well-invested organisation. This role is ideal for someone looking to develop their career within a world-leading manufacturing environment.
Salary & Benefits of the Maintenance Coordinator:
Salary: £42,000 – £45,000 per annum
Location: Halewood, Merseyside – Site - Based
Hours: Monday to Friday, standard working hours
Contract: Permanent
25 days + 8 Bank Holidays
Competitive Pension – Up to 10%
You will have the opportunity to participate in the Employees Share Plan
Private Medical Insurance
Sickness/ Injury Allowance
Service Rewards
Health Income Protection
Overtime paid at 1.5X
The Role of the Maintenance Coordinator:
You will take ownership of the site's facilities, services, and utilities, ensuring safe, compliant, and reliable day-to-day operations. Your responsibilities will include carrying out and coordinating statutory inspections, emergency lighting tests, fire alarm testing, compliance checks, CCTV maintenance, ladder inspections, and other essential site safety activities.
Working closely with the Lead Engineer, you will play a key role in maintaining operational excellence and ensuring the site remains fully compliant and audit ready.
Key Responsibilities of the Maintenance Coordinator:
Own and coordinate all site facilities, services, and utilities, ensuring safe, compliant, and reliable day-to-day operations in line with the company’s standards and all legal and statutory requirements.
Oversee integrity of buildings and utility infrastructure, including electrical systems, HVAC, water, and compressed air, coordinating inspections, maintaining facilities and utilities, and upgrades through competent external contractors.
Manage external service providers and contracts, including cleaning, mobile equipment, and statutory inspections, ensuring service quality, SLA compliance, cost control, and effective issue resolution.
Maintain robust compliance and governance processes, ensuring inspections, certificates, service reports, RAMS, insurance documentation, and close-out records are accurate, traceable, managed within the CMMS, and approved before work begins.
Support site engineering and infrastructure projects by collaborating with engineering teams on utilities planning, improvement projects, and breakdown response while minimising operational disruption.
Essential Criteria of the Maintenance Coordinator:
Minimum HNC (or equivalent) qualification in Electrical Engineering, Mechanical Engineering, Facilities Management, or a related technical discipline.
Proven experience managing site services, utilities, and contractors within a process safety-led manufacturing environment, with a strong understanding of statutory compliance.
Demonstrable experience in EHS and contractor management, including Permit to Work (PTW) systems, RAMS review, and contractor insurance and policy compliance, maintaining audit-ready standards.
Excellent organisational, planning, and scheduling skills, with the ability to ensure statutory inspections and routine site services are completed on time.
Strong communication skills, with experience managing service level agreements, coordinating internal stakeholders and external contractors, and monitoring performance.
Competent in Microsoft Office, SAP, and CMMS systems, with a sound mechanical and electrical understanding.
Experience working within an ATEX environment or a good understanding of ATEX regulations.
How to Apply for the Maintenance Coordinator role: If this Maintenance Coordinator opportunity sounds like a good match for you, Please apply below or contact Ava Murphy at E3 Recruitment for more information.....Read more...
Assist with any facilities-related service issues ensuring they are resolved quickly and satisfactorily (and calling the relevant vendors or support services as needed) and taking responsibility for ensuring any ongoing matters are escalated
Assist with all incoming requests via the facilities helpdesk, logging and tracking issues across the London office, escalating issues to the Facilities Coordinator or Senior Facilities Manager as appropriate
Support updates to the London office Building Management System (BMS) to help maintain a comfortable and consistent temperature across the workspace
Assist with scheduling and coordinating onsite maintenance teams and external contractors to carry out repairs and maintenance work
Assist with London facilities related invoices via Chrome River. Liaising with Accounts Payable where necessaryAssist with the onboarding and offboarding for all staff on OfficeSpace, Keynius locker system, and Ground Transportation Platforms (Uber, GETT Taxi, and Addison Lee) for the London office
Assist the Facilities Coordinator, Senior Facilities Manager, and Senior Office Administrator to ensure the iNet pages for the London office are up to date and current
Assist the Facilities Coordinator and Reception Team with the weekly London Office bulletin
Assist with site health and safety, including acting as a First Aider and Fire Warden when required (full training will be provided)
Training:
The role will follow a structured apprenticeship programme. As this is an apprenticeship, the role will be based on 80% working hours and 20% off the job learning time
This role will be a 17-month fixed term contract, based on the duration of the apprenticeship
Training Outcome:
The Apprentice will complete a Level 3 Business Administration Apprenticeship, providing a strong foundation and head start in their career
Employer Description:At Goodwin, we deliver unprecedented client value through a unique combination of industry knowledge, legal excellence, and business advisory expertise — all powered by our high-performance culture.Working Hours :Monday to Friday, 9.30am- 5.30pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative....Read more...
We are looking for a Business Support and Facilities Coordinator working for a successful business, based just outside Banbury who supply to the automotive industry. The role is full time and permanent offering a competitive salary with hybrid working option (after training) with required office days to manage onsite needs.
Key to the role is managing the facilities for the site and health and safety responsibilities along with business support administration.
Key Responsibilities for the Facilities Coordinator:
Co-ordinate building maintenance and manage third-party contractors
Maintain a central log of compliance certificates, ensuring all are up to date
Order and manage office supplies
Maintain accurate accident logs and ensure proper filing
Co-ordinate Health & Safety risk assessments and manage related documentation
Liaise with external Health & Safety providers to ensure full compliance
Schedule internal meetings and distribute meeting minutes
Prepare and share daily business KPIs
Create and format professional PowerPoint presentations for leadership teams
Key Skills Required for the Facilities Coordinator:
Highly organised with strong attention to detail
Excellent written and verbal communication skills
Ability to multitask, prioritise workload, and work independently
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Familiarity with AI tools to support productivity is advantageous
High level of discretion when handling confidential information
Proactive problem-solving mindset with a collaborative approach
Own transport is essential due to office location
What’s in it for you?
Competitive salary
Monday to Friday
25 days holiday
Training and development
Modern facilities
Free parking
....Read more...
Main Responsibilities and Key Tasks:
First point of contact for all MERKUR venues
Assisting with FM projects and maintaining accurate planners/trackers
Administer incoming works requests and enter data onto workflow IT system
Monitor and report on live jobs executed by in-house team and contractors
Prepare weekly reports referencing the number of reported and completed jobs
Process quotes and invoices
Training:Your learning will take place at the South Central Institute of Technology, which offers benefits such as quality teaching and support. project-based learning, co-delivered by employers. State-of-the-art facilities with plenty of tech equipment available.Training Outcome:Potential to secure a full-time job at the end of the apprenticeship. A Facilities Administrator Apprenticeship provides a strong foundation for a long-term career in Facilities Management. During the apprenticeship, you will develop practical skills in administration, customer service, health and safety compliance and contractor coordination. This could lead to progressing into roles such as: Facilities Coordinator, Facilities Supervisor or Maintenance Coordinator.Employer Description:We are passionate about supporting each member of our team in helping them to grow and feel valued and proud to be part of our exciting and diverse industry. Merkur Casino UK is part of the Gauselmann Group, a family-owned German company that trades in over 40 European countries and is regarded as the foremost provider of gaming machines in Europe. We operate over 230 Adult Gaming Centres conveniently situated in high street locations and 2 Casinos throughout the UK. Our purpose is to provide a modern casino feel on your doorstep with the added benefit of Bingo games.Working Hours :Monday to Friday, one of those days will be at college. 09:00 - 17:00.Skills: Communication skills,Multitasking skills,Attention to detail....Read more...
Dynamic and growing company is seeking a skilled and experienced individual to join their team as Warehouse Coordinator.
Responsibilities
Operate forklift to efficiently handle various tasks, including emptying and sorting offshore containers.
Load and unload lorries with precision and care.
Perform general yard duties to maintain a clean and organized workspace.
Conduct power washing and painting as required to ensure equipment and facilities are well-maintained.
Set up and manage a parts store, overseeing goods in and out processes.
Manifest and coordinate packing for loadouts, ensuring accuracy and timeliness.
Qualifications
Proven experience in warehouse management, logistics, and forklift operation.
Strong forklift operating skills and attention to safety protocols.
Ability to adapt to a dynamic and fast-paced work environment.
Excellent organizational skills with a keen eye for detail.
Effective communication and teamwork abilities.....Read more...
Dynamic and growing company is seeking a skilled and experienced individual to join their team as Warehouse Coordinator.
Responsibilities
Operate forklift to efficiently handle various tasks, including emptying and sorting offshore containers.
Load and unload lorries with precision and care.
Perform general yard duties to maintain a clean and organized workspace.
Conduct power washing and painting as required to ensure equipment and facilities are well-maintained.
Set up and manage a parts store, overseeing goods in and out processes.
Manifest and coordinate packing for loadouts, ensuring accuracy and timeliness.
Qualifications
Proven experience in warehouse management, logistics, and forklift operation.
Strong forklift operating skills and attention to safety protocols.
Ability to adapt to a dynamic and fast-paced work environment.
Excellent organizational skills with a keen eye for detail.
Effective communication and teamwork abilities.....Read more...
Job Title: Transport CoordinatorLocation: Leeds (Sherburn)Pay Rate: £15.35 to £23.02 p/hHours: Monday to Friday - rotating 2 weeks (06:00 - 14:00 and 14:00 - 22:00)Experience: Previous experience preferredIgnition Driver Recruitment are looking for Porter / Drivers Mates in Leeds (Sherburn) to work with our client, who is one of the UK's DIY brands. Employee Benefits: Competitive Salary: £15.35 to £23.02 p/hImmediate Starts: Begin earning immediatelyWeekly Pay: Payday every FridayOvertime Opportunities: Boost your earningsExcellent Refreshment Facilities: Hot drinks, on-site canteen, vending machinesProfessional Development: Full site inductionShifts: Regular, ongoing shifts Transport Co-ordinator - the role & responsibilities: Coordinate daily transport activity, ensuring vehicles are booked, loaded and dispatched on timeMonitor delivery performance, managing delays, issues and customer updates as requiredWork closely with drivers, warehouse teams and planners to ensure smooth operationsAdjust transport plans and provide feedback to maximise trailer utilisationPromote safety, compliance and “right first time” service across all transport activityAbout you: We are looking for people with previous experience in this type of role, working in a busy transport office. You will be a UK resident (we are unable to assist people with VISAs) and will be able to travel to and from the site for your shift. Interested?If you have the right skills for this role, why not click to apply today?....Read more...
Service Delivery Support - Assist in coordinating daily FM operations across 13 schools, ensuring services meet contractual KPIs
Compliance Management - Help monitor statutory compliance (fire, water, H&S, building systems) and ensure documentation is accurate and up to date.
Contractor Coordination - Support the scheduling, supervision, and performance review of subcontractors
Performance Monitoring - Assist with KPI tracking, SLA reporting, and producing monthly performance dashboards
Client Relationship Support - Attend client meetings, take minutes, and help prepare reports for the Trust
Budget & Procurement Support - Learn how to raise purchase orders, obtain quotes, and support budget tracking
Health & Safety Leadership - Participate in site audits, risk assessments, and incident investigations
Project Support - Assist with small works, lifecycle planning, and improvement projects across the estate
Data & Systems Management - Update CAFM systems, asset registers, and compliance logs
Team Coordination - Shadow supervisors and managers to learn how to lead site teams effectively
Training:
The Apprentice Facilities Management Coordinator will support the delivery of the TFM contract across Tudor Grange Academy Trust’s estate
This role is designed for someone developing into a future FM leader, learning how to manage people, compliance, contractors, budgets, and service delivery across multiple school sites
The apprentice will gain experience in operational management, performance monitoring, health & safety leadership, and client relationship management
Training Outcome:
There are excellent opportunities for progression within the company, with a strong focus on continued learning and personal development
Employer Description:At BAM we imagine, create, and enrich buildings and infrastructure across the UK & Ireland. For over 150 years, we have dedicated ourselves to enhancing lives by creating sustainable environments and communities where people can live, work, and thrive. Our vision is to build a sustainable tomorrow and that is why we think beyond the build and focus on the bigger impact. It is how we make the iconic buildings and infrastructure that shape our society working collaboratively with our partners.
We have 6500 employees and work in Construction, Civil Engineering, Ground Engineering, Energy, Property Development, Facilities Management and Site Solutions. When you work at BAM, safety is unconditional. It comes before profit. We take responsibility for ourselves and each other, and towards society at large. Onsite, on the road, at home and at the office. Don’t just take our word for it, we’re an award-winning company too, for a third year in a row we are positioned in the Rate My Apprenticeship Top 100! EmployersWorking Hours :Monday - Friday, 8.00am - 5.00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative....Read more...
Service Delivery Support - Assist in coordinating daily FM operations across 13 schools, ensuring services meet contractual KPIs
Compliance Management - Help monitor statutory compliance (fire, water, H&S, building systems) and ensure documentation is accurate and up to date.
Contractor Coordination - Support the scheduling, supervision, and performance review of subcontractors
Performance Monitoring - Assist with KPI tracking, SLA reporting, and producing monthly performance dashboards
Client Relationship Support - Attend client meetings, take minutes, and help prepare reports for the Trust
Budget & Procurement Support - Learn how to raise purchase orders, obtain quotes, and support budget tracking
Health & Safety Leadership - Participate in site audits, risk assessments, and incident investigations
Project Support - Assist with small works, lifecycle planning, and improvement projects across the estate
Data & Systems Management - Update CAFM systems, asset registers, and compliance logs
Team Coordination - Shadow supervisors and managers to learn how to lead site teams effectively
Training:
The Apprentice Facilities Management Coordinator will support the delivery of the TFM contract across Tudor Grange Academy Trust’s estate
This role is designed for someone developing into a future FM leader, learning how to manage people, compliance, contractors, budgets, and service delivery across multiple school sites
The apprentice will gain experience in operational management, performance monitoring, health & safety leadership, and client relationship management
Training Outcome:
There are excellent opportunities for progression within the company, with a strong focus on continued learning and personal development
Employer Description:At BAM we imagine, create, and enrich buildings and infrastructure across the UK & Ireland. For over 150 years, we have dedicated ourselves to enhancing lives by creating sustainable environments and communities where people can live, work, and thrive. Our vision is to build a sustainable tomorrow and that is why we think beyond the build and focus on the bigger impact. It is how we make the iconic buildings and infrastructure that shape our society working collaboratively with our partners.
We have 6500 employees and work in Construction, Civil Engineering, Ground Engineering, Energy, Property Development, Facilities Management and Site Solutions. When you work at BAM, safety is unconditional. It comes before profit. We take responsibility for ourselves and each other, and towards society at large. Onsite, on the road, at home and at the office. Don’t just take our word for it, we’re an award-winning company too, for a third year in a row we are positioned in the Rate My Apprenticeship Top 100! EmployersWorking Hours :Monday - Friday, 8.00am - 5.00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative....Read more...
Office Support
Support the Receptionist and Facilities Coordinator with the day-to-day running of the office
Provide front-of-house cover, including welcoming visitors, answering calls and handling deliveries
Maintain meeting rooms, ensuring they are clean, tidy and set up appropriately for meetings (including arranging catering where needed)
Assist with basic IT setup and troubleshooting (e.g. video conferencing, monitors and equipment)
Manage incoming and outgoing post
Coordinate recycling and waste collections
Maintain the office master copy library, ensuring all titles are organised and up to date
HR Support
Carry out general administrative tasks, including organising interviews and coordinating team activities
Support the planning and delivery of company events such as the annual conference and festive celebrations
Operations Support
Provide administrative support to the Operations Director and wider team, including diary management, minute taking and meeting preparation
Coordinate the distribution of charity book donations, including liaising with partner charities and arranging deliveries
Support internal communications relating to charitable initiatives
Assist with data entry (e.g. Biblio) as required
Training:To meet the requirements of the Level 3 Business Administration apprenticeship programme you will need to spend 6 hours a week of your time undertaking off-the-job learning, which will include:
Formal training, including online learning and internal learning events
1-2-1s with your coach and line manager
Observing and shadowing colleagues
Writing up learning reflections for your portfolio
Training Outcome:Full-time employment.Employer Description:Nosy Crow is a multi-award-winning, independent children’s publishing company. They make child-focused, parent-friendly children’s books for ages 0-12.Working Hours :5 day work week.Skills: Communication skills,Organisation skills,Team working....Read more...
General duties including:
Assisting estimators and project managers with preparing budgets and cost plans for trenchless and tunnelling works
Gathering supplier and subcontractor quotations and building tender comparisons
Measuring drawings and quantities to support bid submissions
Maintaining databases of material, plant, and labour costs
Assisting in financial tracking and reporting on live projects
Helping to prepare client quotations, progress valuations, and cost summaries
Learning about commercial risk, procurement, and cost control in specialist civil engineering
Training:
Training will be at Doncaster College, where you will access a wide range of facilities on offer
Day release
You will undertake the Construction Quantity Surveying Technician Level 4 Apprenticeship Standard
You will undertake Functional Skills for English and/or maths if needed
https://www.instituteforapprenticeships.org/apprenticeship-standards/construction-quantity-surveying-technician-v1-1 Training Outcome:
On completion, you could progress into a Junior Estimator, Assistant Quantity Surveyor, or Commercial Coordinator role within HB Tunnelling
With further experience and higher-level study, there is potential to advance toward more senior positions in the tunnelling and civil-engineering sector
The company supports continued professional development and accreditation through the Chartered Institute of Civil Engineering Surveyors (CICES) or RICS
Employer Description:HB Tunnelling Limited is a specialist civil engineering contractor delivering trenchless and tunnelling solutions across the UK. We work on major infrastructure projects for leading utilities and construction clients, using innovative techniques such as microtunnelling, auger boring, pipe jacking, and shaft construction. Our teams are passionate about safety, quality, and developing the next generation of tunnelling professionals through hands-on training and career progression.Working Hours :Monday - Friday, 07:30 - 17:00 with 2 x 30-minute breaks.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
Graduate Electrical Project EngineerMaynooth€38,000 - €40,000 + Career Progression + Technical Training + Accommodation Covered When Travelling + Holidays + Private Healthcare + Immediate Start Are you a recent Electrical Engineering graduate ready to launch your career with a global leader in technical construction and engineering?Join a renowned main contractor working on multiple £100M+ projects across the UK and Europe. This is a unique opportunity to step into a role where no two days are the same. You'll be learning hands-on from some of the most experienced professionals in the industry, gaining exposure to multiple project stages and developing a well-rounded skill set. You will be working on a new and exciting international projects.As a major part of your role, you will take over control of the Process Systems and play a key part in coordinating activities between stakeholders, acting as a Coordinator to ensure smooth delivery across various phases of the project.This company is a world leader in delivering high-tech construction solutions across sectors such as data centres and mission-critical facilities. With a strong global presence, there are exciting opportunities for travel around Europe. This role offers a structured path for rapid career progression, setting you firmly on course toward senior leadership roles such as Senior Project Manager and Project Director. As A Graduate Electrical Project Engineer, You Will Have:
A Degree within Electrical Engineering
Proactive mindset - Learn from leaders in the industry and be prepared to be working hard!
Drivers licence
EU Passport
Your Role As A Graduate Electrical Project Engineer Will Include:
Office based 5 x a week (Mon - Fri)
Undertaking MEP works within various high-tech construction projects
Training and progression pathways onto senior roles
Apply now to be part of a fast-growing, global team shaping the future of mission-critical engineering.
Keywords: Process Systems Coordination, Stakeholder Management, Project Coordination, Graduate,Graduate Electrical Project Engineer, Electrical Engineering Projects, MEP Works (Mechanical, Electrical & Plumbing), Maynooth, County Kildare, Greater Dublin Area, Ireland, Junior Electrical role, Trainee Electrical....Read more...
Your Responsibilities:
You'll support our Curriculum and Quality Team by:
Learning Resources:
Producing professional learner workbooks
Formatting presentations and learning guides
Creating assessment documents
Building learner handbooks
Producing employer information packs
Preparing induction materials
Creating knowledge quizzes and activities
Ensuring all resources meet ESTAR branding standards
Digital Learning:
Uploading learning resources onto our learner platform
Organising digital resource libraries
Maintaining document version control
Supporting online learner resources
Assisting with digital course development
Quality Support:
Checking documents for spelling, grammar and formatting
Ensuring resources meet quality standards
Supporting curriculum updates
Helping prepare quality documentation
Maintaining organised education records
Business Administration:
Supporting meetings and minute taking
Managing educational documentation
Communicating with learners and employers
General administrative support
Supporting projects across the business
Training:Business Administrator Level 3.Training Outcome:This role has genuine long-term progression opportunities.
Successful apprentices may progress into roles such as:
Curriculum Coordinator
Quality Administrator
Learning Resources Developer
Employer Description:ESTAR Education is one of the UK's fastest growing independent training providers, delivering high-quality apprenticeships and commercial training across engineering, manufacturing, business, leadership and renewable technologies.
Our mission is simple:
Develop Outstanding People. Deliver Outstanding Training.
We're investing heavily into new facilities, digital learning technology and industry-leading learner resources, and we're looking for an ambitious apprentice to help shape the future of education.
This isn't a traditional administration role.
You'll become part of the team responsible for creating the learning resources used by apprentices across the UK.
Working Hours :Monday to Friday 9am to 5pmSkills: IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Creative,Initiative....Read more...
Property and Compliance CoordinatorSalary: Highly competitive, dependent on experience and skills + BenefitsHours: Full-time, permanent (Monday to Thursday 8.30am – 4.30pm plus Friday 8.30am – 4pm)Based at Ampleforth Abbey YO62 4ENClosing date: Thursday 16th JulyBenefits
Up to 8% employer-matched pensionLife assuranceFree lunch during working hoursFree on-site parking20% discount at the Tea room and Abbey ShopCycle to Work SchemeChristmas ClosureHistoric Houses and Yorkshire Great Houses, Castles and Gardens passes to borrowEmployee Assistance programmeRetail savings platform50% discount on fitness suite, swimming and other activities at St Albans Centre
About Ampleforth AbbeyAmpleforth Abbey is home to the UK’s largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.Ampleforth Abbey Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.We are looking for a Property and Compliance Coordinator who will embrace the opportunity to work in a charitable organisation for our monastic community,tearoom, employees and guests.Reporting into the Head of Property Services you will provide comprehensive administrative and operational support, with a strong focus on compliance, Health, Safety & Environmental (HSE) administration, contractor coordination, and property service documentation. The role ensures efficient management of records, statutory compliance processes, reporting, and departmental communications across the property portfolio.The successful candidate will be able to demonstrate excellent organisational skills alongside an authentic commitment to the ethos and values of the Abbey.If you enjoy working in a friendly peaceful atmosphere, meeting new people, being part of a hardworking team Ampleforth Abbey is perfect for you!Main Responsibilities but not limited to:-Administrative Support
Provide day-to-day administrative support to the Head of Property Services.Manage calendars, meetings, appointments, and departmental correspondence.Prepare reports, presentations, meeting minutes, and documentation.Maintain accurate filing systems, databases, and property records.Coordinate purchase orders, invoices, and expense processing.Welcome visitors to the site
Compliance Administration
Maintain compliance trackers for statutory inspections and certifications.Monitor expiry dates and ensure timely scheduling of inspections and remedial works.Support audits and compliance reviews by preparing and organising documentation.Ensure all compliance records are stored accurately and accessible for internal and external audits.
Health, Safety & Environmental (HSE) Support
Assist in the administration of HSE policies, procedures, and reporting systems.Maintain accident, incident, and near-miss records.Coordinate HSE training records and certification tracking.Support risk assessment and method statement (RAMS) administration.Help ensure contractors and suppliers submit required HSE documentation before commencing works.Assist with monitoring compliance with health and safety legislation and company policies.
Contractor & Property Coordination
Liaise with contractors, suppliers, tenants, and internal departments.Schedule maintenance visits, inspections, and service appointments.Track completion of reactive and planned maintenance works.Assist with contractor onboarding and documentation checks.Monitor service level agreements (SLAs) and escalate outstanding issues where necessary.
Reporting & Data Management
Produce regular KPI, compliance, and HSE reports.Maintain accurate property management and compliance databases.Assist in analysing service performance data and identifying trends.Support budget tracking and invoice reconciliation where applicable.
ExperienceYou will have:
GCSEs (or equivalent) including English and Maths.
Own transport required – located AmpleforthPrevious experience in an administrative or coordinator role.Strong organisational and multitasking skills.Excellent written and verbal communication skills.Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.Experience maintaining confidential and accurate records.Ability to prioritise workload and meet deadlines.
Desirable
HSE or compliance-related training/certification advantageous.Business Administration qualification desirable.Experience within property, facilities management, housing, or maintenance environments.Knowledge of compliance and HSE processes.Familiarity with CAFM or property management systems.Understanding of UK health and safety legislation and property compliance requirements.
Ampleforth Abbey Trust is committed to the highest standards of safeguarding. All appointments are subject to an enhanced DBS check and satisfactory references.Interested? If you feel that you possess the relevant skills and experience, then please submit your CV. INDHSEquals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
As an Office Administrator Apprentice in our fire and security company, you’ll play a key role in supporting our busy operations team. No two days will look the same — you’ll be the first point of contact for customers, help keep engineer schedules running smoothly, and support the wider team with essential administrative tasks. This is a hands-on role where you’ll gain valuable experience while building your knowledge of life safety systems through dedicated training.
Typical duties may include:
Handling incoming calls to our main line and managing enquiries through our central inbox
Sending certification and documentation to customers and updating records accurately
Supporting engineer diaries, scheduling jobs, and helping coordinate daily workloads
Taking part in internal meetings, including taking minutes when required
Completing general administrative tasks to support the smooth running of the office
Participating in training to develop an understanding of fire and security systems
You’ll be joining a supportive team where you’ll learn how a fast-paced technical service business operates, develop strong organisational and communication skills, and gain confidence in delivering excellent customer service.Training:
Level 3 Business Administrator apprenticeship standard (can include Level 2 elements if required)
Level 2 Functional Skills in maths and English (if required)
This apprenticeship is delivered through a combination of Work Based Assessment and day/block release. The programme will culminate in an End Point Assessment, where all the skills and knowledge gained on the apprenticeship will be formally tested. Training Outcome:Upon successful completion of the apprenticeship, there is a strong possibility of progressing into a full‑time Office Administrator role within the company. As your knowledge of fire and security systems grows, you may also have opportunities to develop into specialist areas such as compliance administration, scheduling and operations support. Long‑term, there is the potential to advance into roles such as Service Coordinator or Technical Administrator, depending on your interests and performance.Employer Description:Protecting people and facilities since 1999. Based in Burton On Trent Staffordshire, Midland Fire Security Services Ltd design, install and maintain Fire alarm and life safety systems throughout the UK. We cover all industrial, commercial and public sectors.Working Hours :Monday to Friday – 8.30am-4.30pm, with a half an hour lunch.Skills: Administrative skills,Analytical skills,Attention to detail,Communication skills,Customer care skills,IT skills,Non judgemental,Organisation skills,Presentation skills,Problem solving skills,Team working,Time-Management....Read more...
Your duties will include:
To support the Business Development team in executing departmental activities and business objectives
To give internal & external customers a friendly and supportive service
Aid the generation of customer quotations in line with business objectives and approved process
Receive and process customer orders, in line with MEP approved processes
Maintain internal records and data, in line with MEP, with approved processes
To develop a high level of skill in the use of our ERP system, particularly around customer quotations, loading orders, supplier feedback (RFQ’s) and prioritising EPICOR effectively to take full advantage of the ERP’s capabilities
Support marketing strategies and campaigns. This includes and is not limited to marketing (social media, LinkedIn), presentation, website updates, and company events
To uphold company procedures, to ensure ISO9001/EN9100 quality management systems are maintain
To uphold health and safety standards in yourself and others
Training:For this apprenticeship standard, learners will have the opportunity to give focus on the knowledge, skills and behaviours of the standard that will allow for good business acumen, decision making and the understanding of tools and techniques in relation to time and project management. The completion of this apprenticeship standard will require monthly training visits from a qualified IPS Trainer to help support the apprentice. This will allow them to develop skills and progress the building of the apprentice portfolio to prepare the learner for the End Point Assessment.
Delivery is primarily carried out through remote visits, but the trainer will visit the learner’s workplace quarterly and at the start of training to allow for a good working relationship between all parties for smooth delivery of the standard. Upon successful completion, the learner will achieve the Level 3 Business Administrator Standard.Training Outcome:Upon successful completion of the apprenticeship, there is the opportunity of a permanent position as a Business Development Coordinator.Employer Description:We are a multi award winning manufacturing business that specialise in moulding and machining.
Having successfully served the Aerospace and Defence sector for five decades, we understand that delivering parts right first time, on time, is vital. We pride ourselves on delivering manufacturing excellence in both plastics and metal.
MEP offers its customers a comprehensive range of manufacturing practices, ensuring high quality results at competitive prices. Our on-site facilities provide a complete manufacturing environment, from research and development to delivered components. Our highly-skilled, experienced workforce use best practise to deliver your parts on time and to specification.Working Hours :8.00am – 5.00pm Monday – Thursday
8.00am – 4.00pm Friday.Skills: Communication skills,IT skills,Administrative skills,Number skills,Enthusiastic....Read more...
JOB DESCRIPTION
Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
GENERAL PURPOSE OF THE JOB:
Support plant operations through: Conducting administrative tasks, maintaining records, entering data, plant communications, and assisting with projects. Supports continuous improvement and compliance initiatives.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform administrative duties related to EH&S, purchasing, shipping, scheduling meetings, answering phones, greeting visitors, processing invoices, and submitting purchase orders.
Interface with Finance, Human Resources, Operations, and other departments as necessary to support business operations.
Maintain product and supply inventories and communicate concerns, shortages, or discrepancies to management.
Provide project support through documentation, coordination, tracking, and communication with stakeholders.
Manage and maintain documentation control processes in compliance with ISO 9001 requirements.
Enter data and generate reports utilizing company systems as directed by management.
Coordinate new hire orientation and onboarding activities.
Update and maintain site communications including bulletin boards, meeting agendas, and digital communication displays.
Coordinate, track, and maintain employee training records and meeting attendance.
Support the training facility by maintaining supplies, receiving goods, and coordinating training meetings with the off-site Training Coordinator.
Assist with organizing departmental records and maintaining accurate documentation.
Demonstrate a high level of attention to detail and accuracy in all assigned responsibilities.
Perform additional administrative and operational support duties as assigned.
EDUCATION REQUIREMENT:
High school diploma or general education degree (GED).
Administrative or manufacturing experience.
One to two years related experience and/or training.
EXPERIENCE REQUIREMENT:
OTHER SKILLS, ABILITIES, AND QUALIFICATIONS:
Strong organizational and multitasking skills.
Excellent verbal and written communication abilities.
Microsoft Office and company systems.
Ability to work collaboratively across departments.
Detail-oriented with strong follow-through skills.
Ability to handle confidential information professionally.
SAP experience, preferred.
PHYSICAL DEMANDS: Incumbent must be able to stand, walk, sit, use hands, reach, climb, balance, kneel, talk, hear, and lift up to 50 lbs.
BENEFITS AND COMPENSATION:
The salary range for applicants in this position generally ranges between $46,057 and $57,573. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education.
All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Apply for this ad Online!....Read more...
