Executive Personal Assistant Jobs   Found 5 Jobs, Page 1 of 1 Pages Sort by: Relevance Date

Executive Assistant to CEO

An excellent opportunity for an organised and proactive Executive Assistant with experience in asset management to build their career within a respected financial services firm in Central London. If you are looking for a varied, hands-on Executive Assistant role that offers real responsibility and genuine career development, this full-time position in the heart of Central London could be exactly what you have been looking for. Supporting a close-knit leadership team alongside the sales function, this is a role where no two days are identical and your contribution will genuinely matter. About the Business This is a boutique financial services firm with a strong reputation within the investment and advisory space, situated in the City of Westminster in Central London. The team is collaborative, focused, and values the contribution of its support staff. The Role Based full-time at the firm's Central London offices in the City of Westminster, you will provide reliable day-to-day support to the leadership team whilst also helping the sales team stay on top of client follow-ups and prospect communications. There is an opportunity for hybrid working when the Chief Executive Officer is travelling internationally, offering a degree of flexibility as the role develops. You will need to be adaptable, discreet, and confident managing a busy workload. Attention to detail is essential, though we are looking for someone practical and solutions-focused rather than a perfectionist. This role is best suited to someone with previous Executive Assistant experience within the asset management industry. Ideally, you will have exposure to hedge fund environments or similar investment management firms, though experience within private equity or venture capital environments will also be considered. A key part of the role will involve investor relations support, including client onboarding, client follow-ups, and ongoing client communication. Alongside this, supporting email and calendar management for senior stakeholders remains essential. In addition, there will be involvement in marketing and sales support activities, so confidence or interest in these areas would be highly beneficial. Here's what you'll be doing:Managing executive diaries, scheduling meetings, and coordinating logisticsSupporting investor relations activity, including client onboarding and client follow-upsAssisting the sales team with prospect communications and client engagementSupporting marketing and sales initiatives where requiredAssisting with onboarding of new team members and general human resources administrationHandling confidential information with professionalism and discretionOrganising travel arrangements and coordinating internal and external eventsProviding general administrative support across the businessAssisting with ad hoc projects as required by the leadership teamHere are the skills you'll need:Previous experience in an Executive Assistant, Personal Assistant, or administrative support roleExperience within asset managementExposure to investor relations responsibilities such as client onboarding and client follow-upsComfortable supporting both leadership and commercial sales functionsStrong written English and confident verbal communication skillsExcellent organisational ability with a talent for juggling multiple prioritiesProficient in Microsoft Office, particularly Outlook and ExcelAble to work independently and use your own initiativeAn interest in financial services and a desire to develop within the sectorWork Permissions You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Key perks and benefits:Salary of up to forty-five thousand pounds depending on experienceFull-time role based in Central London, City of WestminsterHybrid working available when the Chief Executive Officer is travelling internationallyExposure to senior leadership within a reputable financial services firmGenuine opportunity for career progression and skills developmentAccess to Central London networking events and industry exposureA supportive and professional working environmentWhy This Role Could Be the Right Next Step For an Executive Assistant ready to step into a more dynamic and commercially connected position, this Central London role offers exactly the right environment to grow. Financial services firms at this level expect professionalism and discretion, and in return they offer genuine development opportunities that are harder to find in larger, more rigid organisations. Whether your longer-term ambitions lie in operations, human resources, investor relations, or senior Executive Assistant work, a position like this in the heart of Central London provides a strong and credible platform to build from. The Opportunity Hub UK is delighted to be supporting the recruitment for this Executive Assistant role in Central London. ....Read more...

Senior Accounts Assistant - Multi Entity Finance

Senior Finance Assistant / Senior Accounts Assistant | £32,000 - £40,000 | Finance Expertise | Multi-Entity Experience An excellent opportunity has arisen for an experienced Senior Finance Assistant / Senior Accounts Assistant to join a well-established provider of business communication and security technology solutions. This is a varied role offering the opportunity to take ownership of key finance processes, play an important part in month-end activities and provide support and guidance to junior members of the finance team. This full-time role offers salary range of £32,000 - £40,000and benefits. You will be responsible for: * Preparing and submitting quarterly VAT returns across multiple entities. * Managing intercompany invoicing, recharges and reconciliations, resolving discrepancies. * Completing daily and monthly bank reconciliations, including multi-currency accounts. * Posting accruals, prepayments and month-end journals. * Supporting month-end close and the preparation of management accounts. * Processing and reviewing sales and purchase invoices, including supplier payment runs. * Maintaining accurate sales, purchase and nominal ledgers, and monitoring aged debtors and creditors. * Reconciling balance sheet control accounts and resolving outstanding or historic unreconciled items. * Maintaining supporting schedules and processing authorised write-offs where required. * Acting as a senior point of contact within the finance team, supporting and guiding Finance Assistants. The candidates from the following background will be considered: * Senior Finance Assistant, Senior Accounts Assistant, Finance Assistant, Assistant Accountant, Accounts Assistant, Finance Officer, Finance Executive or in a similar position What we are looking for: * Approx. 5 years experience within a finance environment. * Experience working within a multi-entity environment. * Proven experience preparing VAT returns and handling intercompany accounting, including invoicing, reconciliations and transactions. * Strong knowledge of accruals, prepayments, journals and month-end processes. * AAT qualified, part-qualified or qualified through relevant practical experience. * Confident undertaking bank and balance sheet reconciliations. * Experience maintaining accurate financial ledgers and robust financial controls. * Strong working knowledge of Sage 50. * Advanced Microsoft Excel skills. * Experience using an ERP system is highly desirable. This is an excellent opportunity for a Senior Finance Assistant / Senior Accounts Assistant to take on a varied role, make an immediate impact and play a key part in supporting a busy finance team. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003. ....Read more...

Office Manager

Office Manager and Executive Assistant Location: London Salary: £40,000–£50,000 per annum, dependent on experience Job Type: Full-time Hours: Monday to Friday, 08:00–17:30 Company: One Call 24 Limited Reporting to: Group Chief Executive Officer About the OneCall24 Group The OneCall24 Group operates across healthcare staffing, complex care and specialist community support, connecting exceptional healthcare professionals with organisations and delivering high-quality, person-centred care across the UK. Our businesses include OneCall24, specialising in the recruitment and supply of medical professionals to NHS and private healthcare organisations; OneCall24 Healthcare, providing specialist, person-centred complex care to children and adults; and Standby24, delivering specialist, outcome-focused community care across England and Wales. Across the Group, we are united by a commitment to people, quality, innovation and continually finding better ways of working. We want talented people who take ownership, embrace change and technology, and share our ambition to make a meaningful difference. We are looking for the right person to enhance our team, add real value and be part of our journey as we continue to grow and expand. Are you always three steps ahead? Are you the person who spots what needs doing before anyone asks? Do you love organisation, technology and finding smarter ways to get things done? If so, we want to hear from you! We’re looking for an exceptional Office Manager and Executive Assistant to become the heartbeat of our London office and a trusted right-hand to our Group CEO and Directors. This is not a traditional admin role. We’re looking for someone who takes ownership, uses initiative, embraces technology, solves problems and makes things happen. You’ll keep our senior leadership team organised and one step ahead, ensure the office runs brilliantly, and constantly look for ways to make how we work simpler, smarter and more efficient. What you’ll be doing Managing diaries, meetings, travel and communications for senior leadership Keeping the CEO and Directors organised, prepared and ahead of their commitments Taking ownership of the smooth day-to-day running of our London office Coordinating meetings, agendas, minutes, reports, presentations and key documentation Tracking actions and following through to ensure things get done Acting as a professional and welcoming first point of contact for employees, suppliers and visitors Coordinating IT equipment, systems and access for starters, leavers and the wider team Handling sensitive and confidential matters with discretion and sound judgement Supporting projects and priorities across the wider business Spotting inefficiencies and proactively suggesting better, faster and smarter ways of working Using technology, automation and digital tools to improve everyday processes What we’re looking for Attitude is everything! You’ll need to be: Exceptionally proactive: You don’t wait to be asked and you don’t need to be chased. Extremely tech-savvy: You pick up new technology quickly and enjoy finding smarter ways to work. Highly organised: You can juggle multiple priorities without losing sight of the detail. Resourceful: When you encounter a problem, your instinct is to find a solution. One step ahead: You anticipate what people need before they need it. Confident and professional: You’re comfortable working directly with CEO's, Directors and senior stakeholders. Positive and resilient: You stay calm, adaptable and solutions-focused when priorities change. Trustworthy and discreet: You understand the responsibility that comes with working closely with senior leadership. Technology should excite you Strong skills in Outlook, Excel, Word and PowerPoint are essential, but we’re looking for much more than someone who simply knows Microsoft Office. We want someone who is digitally curious. Someone who sees a repetitive task and thinks: “Can we automate this?” Someone who sees a clunky process and asks: “Is there a smarter way?” Experience with Microsoft 365, Teams, SharePoint, workflow or automation tools and AI productivity tools would be a real advantage. Microsoft Co-pilot experience is particularly important We’re looking for someone who already understands how to use Microsoft Co-pilot confidently as a productivity tool. You should be comfortable: Writing effective prompts and refining them to achieve better outputs Summarising and structuring information Drafting professional content Analysing information and extracting key points Using AI to improve productivity and efficiency Identifying opportunities where Co-pilot, automation and other digital tools could improve everyday processes We want someone who is genuinely excited by AI and actively looks for opportunities to use technology to save time, improve quality and make the way we work smarter. About you Ideally, you’ll have experience as an Office Manager, Executive Assistant, Personal Assistant, Business Support professional or in a similar fast-paced role. But experience alone won’t get you this role. We’re looking for the right combination of attitude, initiative, judgement, energy, professionalism and digital confidence. Why join us? This is an opportunity to work closely with senior leadership and make a real, visible impact on how our office and wider business operates. We want someone who will bring ideas, challenge inefficient ways of working and help us continuously improve. If you’re looking for a role where you simply work through a list of tasks, this probably isn’t for you. But if you love being trusted, relied upon, at the centre of the action and given the freedom to make things better, we’d love to hear from you. Think this sounds like you? Apply with your CV and tell us why you’re the kind of person who doesn’t wait to be asked. ....Read more...

Bookkeeper & Personal Assistant

Are you an experienced bookkeeper looking for a varied part-time role with flexibility over your daily working hours? W.J. & M. Mash Limited is a long-established, family-owned business with interests spanning farming, property and Bovingdon Airfield Studios.We are looking for a capable, organised and dependable Bookkeeper & Personal Assistant to take ownership of day-to-day bookkeeping, payroll and business administration while providing practical support to the Managing Director.This could be an excellent opportunity for someone local who wants meaningful part-time work, plenty of variety and a working pattern that can accommodate commitments outside work. You will also benefit from a substantial handover period before the maternity leave begins.Why consider this opportunity? Approximately 20 hours per weekFlexibility to agree practical daily start and finish timesA varied role across finance, property, farming and general business administrationA substantial handover periodA friendly, informal and practical working environmentThe opportunity to take ownership within a long-established family business The role You will combine hands-on bookkeeping and payroll administration with PA support for the Managing Director and wider administrative assistance across the family business.Your responsibilities will include: Managing purchase and sales ledgersProcessing supplier and customer invoices, payments, expenses and prepaid cardsMaintaining accurate financial records and completing reconciliationsPreparing VAT returnsProcessing monthly payroll, including PAYE, National Insurance and pension requirementsMonitoring outstanding invoices and supporting cash collectionLiaising with employees, suppliers, customers and external advisers on routine finance mattersOrganising appointments, meetings, correspondence, travel and logistics for the Managing DirectorTracking deadlines and following up agreed actionsSupporting property matters alongside the outsourced property managerMaintaining farming recordsAssisting with ad hoc projects across the business About you You will be accurate, dependable and comfortable taking ownership within an owner-managed business where priorities can change and common sense matters.Salary and benefits £40k (full time equivalent)25 days' annual leave, pro-rated for part-time hours, plus bank holidaysWorkplace pension with a 3% employer contribution based on qualifying earnings and a minimum 5% employee contributionApproximately 20 hours per week across four or five daysScope to agree mutually workable daily start and finish timesA friendly, informal and practical working environmentA substantial handover period before the maternity leave begins You will need: Practical bookkeeping or accounts administration experienceExperience managing ledgers, invoicing, payments and reconciliationsExperience preparing VAT returns and processing payrollConfidence using Sage 50 and Excel or other spreadsheetsStrong organisational skills and attention to detailThe ability to work independently and manage changing prioritiesClear and personable communication skillsComplete discretion when handling confidential information Previous PA or executive support experience would be advantageous but is not essential. Farming experience is also not required, although an interest in learning about the wider farming and property business would be welcomed.  How to apply Please send your CV and a brief covering note outlining your relevant experience, availability and preferred working patternWork will be conducted in the site offices at Grove Lane.No recruiters please! ....Read more...

Office & Operations Coordinator

We're looking for a highly organised and capable Office & Operations Coordinator to help keep Jaffe & Company running smoothly.What's in it for you?We care a lot about the kind of people we hire. We are building a positive, ambitious environment with people who take their work seriously and want to contribute to building a great company culture.Why Jaffe & Company?We are proud of what we have achieved and excited about our future. Today, we are a team of 32 people and are investing in our next phase of growth, with a focus on developing our people, technology and processes to work more efficiently whilst continuing to deliver the quality of service our clients expect. We are recruiting to support that growth, making this a great time to join a firm that combines deep expertise and personal service with the ambition to keep improving how we work.Benefits: Pension: 6% employer contribution, 5% employee contribution.Private medical insurance.Life assurance: 4x salary.Gym membership / healthy lifestyle contributions.Regular socials, Friday lunches and much more.Training, study leave and paid professional memberships as required.  What We're Looking ForExperience Previous experience in office administration, office coordination, operations or a similar role.Experience in professional services would be helpful but is not essential.  About you Dependable, practical and willing to get stuck in, whatever the task.Takes pride in doing things properly, whether the task is large or small.Notices what needs doing and takes action rather than always waiting for instructions.Comfortable following established processes while looking for sensible ways to improve them.Personable, discreet and comfortable supporting people across all levels of the business.  About the roleThis is a varied, hands-on role at the centre of the business. Your main responsibility will be the day-to-day running of our Camden office, ensuring our team has the environment, equipment and support they need to work effectively. You will also work closely with and support our Practice Director, alongside providing administrative support across the wider business.We need someone who understands that the small things matter. Keeping the office tidy, the kitchen fully stocked, desks organised, stationery fully stocked, printers working and small IT or maintenance issues dealt with quickly all contribute to making Jaffe & Company a great place to work. Just as importantly, the role helps create the culture around the office through things like welcoming visitors, preparing meeting rooms properly and organising team socials. Responsibilities:Office Management Ensure the office, meeting rooms, kitchens and communal areas are organised, stocked and ready for use.Manage office supplies, groceries, Friday lunches, fruit, coffee, post, couriers and other regular deliveries.Keep the office running smoothly by dealing with equipment, maintenance and minor IT issues, and arranging external support when needed.Organise socials and internal events and coordinate practical health and safety requirements including first aiders and fire marshals.Proactively identify and resolve day-to-day office issues rather than waiting to be asked.  Practice Director & Business Administration Provide administrative support to the Practice Director across business, operational and financial matters.Support with financial administration, including allocating client payments, payment chasing and debt collection administration.Support projects and recurring administrative processes across the business.Help ensure important administrative tasks are completed accurately and on time.  People & Wider Team Support Coordinate employee onboarding and offboarding, including IT access, equipment, desk set-up and relevant administration.Maintain and improve onboarding, offboarding and other operational checklists.Help maintain a positive office culture by organising birthday cards, cakes and gifts, and making sure team occasions are recognised and celebrated.Monitor shared inboxes and provide cover for the Client Services team and Managing Partner's Executive Assistant when required.Support calls, meetings, visitors, databases, document administration and other general office requirements.Get involved in wider projects or areas of the business where you have a particular interest or strength.  Additional information Applicant must have the right to work in the UK. We are unable to provide visa sponsorship for the role.We are a 4-minute walk from Camden Town station.  About UsJaffe & Company has been providing tax preparation and advisory services for American expatriates living in the UK for over 40 years. Our clients come in all shapes and sizes, but for all of them our goal is the same: to help them navigate the complexities of both tax systems and give them the peace of mind that they have professionals they can rely on.With our entire team working across both US and UK taxes, we ensure that both tax jurisdictions are coordinated as efficiently and smoothly as possible. We believe the longevity of our client base reflects the high-quality, friendly and personal service we provide, as well as the knowledge and expertise of our team.What happens next?Please apply here.  If shortlisted for the role, our agent Hiring People will contact you.  You may be asked to complete a short video interview. Please keep an eye on JUNK/SPAM  ....Read more...