No two days will look the same!
As the OLT Team Assistant Apprentice, you’ll:
Support with travel bookings, expense processing, and purchase order tracking for our senior leadership team
Help coordinate admin processes across the Executive and Operational Leadership Teams, working closely with the Executive Assistant
Prepare meeting logistics such as room bookings, printing, catering, and AV equipment setup
Maintain team documentation and internal records, ensuring everything is accurate and up to date
Be a helpful presence in the London office, supporting front-of-house and daily facility needs
You’ll gain early exposure to a professional environment, work closely with experienced colleagues, and build confidence through structured training and on-the-job support.Training Outcome:
Potential to move into the full Team Assistant role, supporting senior leaders and office initiatives
Employer Description:We’re a pioneering health tech company on a mission to revolutionise the way we all understand and support our health. Our mission is simple: to help people, and their doctors, make better decisions that lead to longer, fuller lives.
With our leading science and brilliant partners, we can make healthcare smarter, more precise, and more personal. Our vision is bold: a world where everyone benefits from genomics. If you’re inspired by the potential of cutting-edge science and technology and want to have a real impact on the future of healthcare, we’d love to hear from you.Working Hours :Monday to Friday
9am- 5.30pm
Minimum 2 days per week in the London office.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Team working....Read more...
Provide accurate information on deliveries, collections, schedules, routes, and prices
Handle customer enquiries, complaints, and feedback with professionalism and empathy
Process bookings, cancellations, and changes efficiently
Resolve service disruptions and coordinate with customers and consignee's
Ensure compliance with safety regulations and company policies
Keep customers informed of any delays or changes to services
Maintain records of customer interactions and transactions
Administrative duties around the office
Training Outcome:After completing a Business Administration apprenticeship, you will have developed a strong foundation of administrative and organisational skills that are valuable across all sectors. Career progression may include:
Administrator/ Office Coordinator– Apply your skills in day-to-day office operations
Team Leader/ Supervisor– Step into leadership roles managing small teams or projects
Personal Assistant (PA)/ Executive Assistant (EA)– Support senior staff with high-level administrative tasks
Specialist Roles– Progress into areas such as HR, Finance, Marketing, or Procurement
Higher Apprenticeships or Further Study– You may choose to continue learning with Level 4+ apprenticeships or business-related qualifications
Operations or Office Manager– Oversee departments or entire administrative functions
Employer Description:Sovereign Transport services are renowned for their exceptional standard across the UK. In 2009 we where recognised within Pallet Networks for our Industry leading services and inducted into an exclusive Platinum Members club. In 2024 we are still Platinum Members.
We collect thousands of pallets every day from our satisfied customers across the North West. Monitoring every step of the way to ensure that your consignment meets its destination according to your requirements.Working Hours :Monday- Friday
Shifts to be confirmedSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Team working....Read more...
General administrative support to the wider team
Creating and updating spreadsheets and documents
Inputting and maintaining data in internal systems and databases
Formatting documents and templates as needed
Supporting with planning and booking meetings or events
Assisting with internal communications and social media updates
Helping maintain digital and paper filing systems
Supporting with marketing, candidate records, and job tracking
Responding to emails and assisting with daily office tasks
Training:
Business Administrator Level 3 Apprenticeship Standard
At the work location
Training Outcome:After completing a Business Administration apprenticeship, you will have developed a strong foundation of administrative and organisational skills that are valuable across all sectors.
Career progression may include:
Administrator / Office Coordinator – Apply your skills in day-to-day office operations
Team Leader / Supervisor – Step into leadership roles managing small teams or projects
Personal Assistant (PA) / Executive Assistant (EA) - Support senior staff with high-level administrative tasks
Specialist Roles – Progress into areas such as HR, Finance, Marketing, or Procurement
Higher Apprenticeships or Further Study – You may choose to continue learning with Level 4+ apprenticeships or business-related qualifications
Operations or Office Manager – Oversee departments or entire administrative functions
Employer Description:‘We build trusted partnerships across the construction and social housing sectors, supporting the highest quality candidates to find the nation’s leading employers.’Working Hours :Monday - Friday, Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Team working....Read more...
Key Responsibilities:
Act as the first point of contact for student enquiries, offering frontline support to learners and stakeholders
Collaborate with department staff and Learning Area Managers to track learner progress and maintain accurate records
Support the enrolment process and ensure the accuracy of student data
Monitor learner achievement and completion rates, working closely with academic teams
Manage financial processes including invoicing and order tracking
Role to include:
Provide frontline support to learners, handling day-to-day enquiries and acting as the central contact for internal and external stakeholders
Work closely with the Assistant Principal, Learning Area Managers, Team Leaders, Programme Leads, and Tutors to support learner tracking and data management (including learner databases, SLAs, contextualised statements, and marking records)
Process and track enrolment forms and student data
Monitor learner achievement and completions, ensuring accurate recording in collaboration with academic teams
Coordinate financial processes such as invoicing, order processing
Support liaison with external stakeholders, including employers, awarding bodies, and social services
Assist with marketing and promotional activities, including course promotion, events, and updating prospectuses and website content
Support exam bookings and registrations with professional bodies, liaising with the exams office and students
Undertake general office duties such as word processing, photocopying, filing, and handling correspondence
Use college systems (e.g., PowerBi, ProSolution) to complete administrative tasks efficiently
Provide support for promotional events and other departmental initiatives
Training:The apprentice will attend the Filton Campus on a Monday to complete the learning element of their apprenticeship which will be the Level 3 Business Admin Diploma. This will be one block of learning for 10-weeks. The rest of the learning will be ongoing support in the workplace with the apprentice tutor and manager supporting them with the required learning and training to successfully complete their Business Admin Level 3 Apprenticeship Standard. Training Outcome:A Business Administration Level 3 apprenticeship provides a solid foundation for career progression in various directions. It can lead to higher-level apprenticeships, specialised roles such as executive assistant, or project coordinator, and further develop their skills in management, HR, or other business functions. Employer Description:SGS College is praised for its strong teaching quality, excellent mental health and wellbeing support, and effective academic support, as evidenced by high satisfaction ratings in the 2024 National Student Survey (NSS). The college also receives recognition for its outstanding adult provision and personal development, as well as its contribution to meeting regional skills needs, according to Ofsted. Additionally, SGS College is known for its small class sizes, which allow for more personalized attention, and its strong connections with local employers, particularly in apprenticeship programs.
SGS College offers a range of benefits for its employees, including generous annual leave, professional development opportunities, family-friendly policies, and access to various discounts and wellbeing resources. Specifically, staff can expect to receive between 25 and 30 days of annual leave (depending on years of service), extensive professional development support, including a 25% tuition discount for family members, and access to "My Lifestyle" discounted shopping benefits. Additionally, SGS College provides a cycle-to-work scheme, a Technology Salary Sacrifice Scheme, free eye tests, and subsidized on-site catering.Working Hours :Monday to Friday, 8.30am - 4.30pm.
Working in our Filton campus predominantly, occasion home working may be considered.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working....Read more...
A dynamic and well-regarded PR agency is seeking a charismatic and motivated Junior PR Executive to join the team. This is an exciting full-time opportunity for someone with a passion for theatre and the arts, who has demonstrated enthusiasm for PR through internships, work placements, or by starting their career as a PR assistant. Well-organised, efficient, and self-motivated, you will play a key role in supporting PR campaigns and working closely with journalists. While this is a junior position, you will be entrusted with significant responsibility in handling projects and liaising with clients. You should be a confident communicator who thrives in a fast-paced environment, managing multiple projects with ease. A willingness to learn new systems and approaches quickly is essential. This role requires a responsible and trustworthy individual with strong writing skills and a keen eye for detail. Proficiency in Microsoft Office, Dropbox, Google Suite, and social media scheduling platforms is also required. It’s a fast-paced position but offers the chance to work within a friendly and well-established agency. You will have the opportunity to collaborate with a diverse range of clients across theatre, visual arts, circus, and opera. The agency is widely recognised for its work at the Edinburgh Fringe and with arts festivals across the UK. Based in a vibrant office near Charing Cross station, this role offers 21 days of holiday plus additional leave between Christmas and New Year when the office closes. Here’s what you’ll be doing: Maintaining an up-to-date PR contacts database Pitching stories to journalists Building and maintaining relationships with clients and journalists Copywriting and proofreading Preparing weekly client reports Running press events, opening nights, and media calls Media monitoring Managing social media channels Supporting celebrity events and personal PR initiatives Here are the skills you'll need: Strong written and verbal communication skills Ability to manage multiple projects in a fast-paced environment Attention to detail and organisational skills Confidence in working with media and clients Familiarity with Microsoft Office, Dropbox, Google Suite, and social media scheduling tools Work permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Here are the benefits of this job: Opportunity to work with an exciting and diverse range of clients in the arts sector A supportive and collaborative team environment An office located in the heart of London, near Charing Cross station 21 days' holiday plus extra leave during the Christmas office closure Salary £24,000 - £26,000 DOE A career in PR within the arts sector offers the chance to engage with creative industries, shape public narratives, and build relationships with influential media figures. If you have a passion for theatre and the arts, and a drive to excel in PR, this could be the perfect opportunity for you.....Read more...
You’ll play a key role in supporting day-to-day operations and delivering excellent service to internal and external stakeholders.
Main duties include:
Deliver proactive and efficient administrative support to our GP Federation and member practices
Manage multi-channel correspondence, including emails and phone calls, liaising across practices in both localities
Schedule meetings, coordinate appointments (where required), and maintain shared calendars
Provide personal assistant support to one or more PCN Clinical Directors, ensuring clinicians’ schedules are well-organised and managed
Support internal and external communications, including electronic correspondence, updating newsletters, and maintaining web content
SystmOne is a clinical system which is used across the NHS to store health records; you will use this to extract relevant data monthly, build clinician rotas, and oversee holiday planning when directed
Develop a strong understanding of SystmOne to respond confidently to general enquiries
Assist Operational and Business Managers with general administrative tasks related to PCN/Federation oversight
Investigate routine enquiries, providing clear advice and practical support as needed
What you'll learn:
Proficiency in office systems and streamlined business processes
Strong communication skills and effective time management techniques
Collaborative teamwork within professional business environments
Competence in digital tools such as Microsoft 365, including note taking
Operational knowledge of the SystmOne clinical system
Familiarity with NHS and primary care procedures
Understanding of data protection regulations and patient confidentiality protocols
Effective workplace communication in healthcare settings
Training:
The successful candidate will complete Level 3 Business Administration Apprenticeship Standard
This will be delivered in the workplace, with a tutor visiting once a month
Training Outcome:
Upon completion of the apprenticeship there is the possibility of permanent employment and going on to complete further qualifications for the right person
Employer Description:GP practices in Easington and Sedgefield are members of a not-for-profit Community Interest Company – South Durham Health CIC.
Community interest companies exist to benefit communities and the purpose of South Durham Health CIC is to relieve illness and promote health amongst residents and patients registered with GP practices and those who work in the localities of Easington and Sedgefield.
SDH delivers health services to patients across both localities and provides support, training, and education to its member practices.
The membership of SDH is drawn from partner General Practitioners in seventeen GP practices. SDH is overseen by a Board of Directors. Directors are elected by and from the membership. The Board is supported by a chief executive and management team providing full time leadership and support for SDH. The management team includes staff with a range of skills and expertise including experienced former practice managers.Working Hours :Monday - Friday, 8.00am - 4.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
This apprenticeship offers a fantastic opportunity to develop core administrative skills and gain insight into the operations of primary care services within the NHS framework. In addition to supporting day-to-day operations, you will also assist with data collection, reporting, and analysis to help inform decision-making and improve service delivery.
Duties will include:
Deliver proactive and efficient administrative support to our GP Federation and member practices
Manage multi-channel correspondence, including emails and phone calls, liaising across practices in both localities
Schedule meetings, coordinate appointments (where required), and maintain shared calendars
Provide personal assistant support to one or more PCN Clinical Directors, ensuring clinicians’ schedules are well-organised and managed
Support internal and external communications, including electronic correspondence, updating newsletters, and maintaining web content
SystmOne is a clinical system which is used across the NHS to store health records; you will use this to extract relevant data monthly
Develop a strong understanding of SystmOne to respond confidently to general enquiries
Assist Operational and Business Managers with general administrative tasks related to PCN/Federation oversight
Investigate routine enquiries, providing clear advice and practical support as needed
Assisting with analysing and interpreting key data and information to help inform decision-making and service delivery; RAIDR, Power BI, national data sources
What you'll learn:
Proficiency in office systems and streamlined business processes
Strong communication skills and effective time management techniques
Collaborative teamwork within professional business environments
Competence in digital tools such as Microsoft 365, including note taking
Operational knowledge of the SystmOne clinical system
Familiarity with NHS and primary care procedures
Understanding of data protection regulations and patient confidentiality protocols
Effective workplace communication in healthcare settings
Training:
The successful candidate will complete Level 3 Business Administration Apprenticeship Standard
This will be delivered in the workplace, with a tutor visiting once a month
Training Outcome:
Upon completion of the apprenticeship there is the possibility of permanent employment and going on to complete further qualifications for the right person
Employer Description:GP practices in Easington and Sedgefield are members of a not-for-profit Community Interest Company – South Durham Health CIC.
Community interest companies exist to benefit communities and the purpose of South Durham Health CIC is to relieve illness and promote health amongst residents and patients registered with GP practices and those who work in the localities of Easington and Sedgefield.
SDH delivers health services to patients across both localities and provides support, training, and education to its member practices.
The membership of SDH is drawn from partner General Practitioners in seventeen GP practices. SDH is overseen by a Board of Directors. Directors are elected by and from the membership. The Board is supported by a chief executive and management team providing full time leadership and support for SDH. The management team includes staff with a range of skills and expertise including experienced former practice managers.Working Hours :Monday - Friday, 8.00am - 4.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Analytical skills,Team working....Read more...
This is a full-time, high-impact role at Xi Engineering, designed to remove friction from the CEO's day and amplify their effectiveness across strategic, operational, and cultural domains.
You'll act as the central point of clarity around the CEO - filtering noise from all communication channels (email, LinkedIn, calls, messages) and structuring it into a clear, targeted, and prioritised to-do list. You'll ensure the CEO's diary flows with intention - with time for transitions, preparation, and delivery - not just crammed with back-to-back meetings.
The CEO is a fast-paced, ideas-driven, and predominantly verbal communicator. You won't get neatly written task lists - instead, you'll join live conversations, listen carefully, and capture actions with speed and clarity. You'll help ensure every meeting has a purpose, every day has focus, and nothing important slips between the cracks.
You'll take ownership of their communications coordination and executive rhythm - ensuring that energy is focused where it delivers the most value: face-to-face with clients and the team, solving problems and driving growth.
While your primary focus is the CEO, you'll also support the board and exec team when capacity allows. You'll be a key link across the company - someone who thrives on variety, adapts quickly, and enjoys enabling others to perform at their best.
And no, there will never be a dull day.
Priority Support to CEO (core focus)
You'll be the force multiplier for the CEO - making sure energy is spent on what matters and friction is removed before it slows things down.
Run and gatekeep the CEO's diary with strategic intent - protect time for real thinking, face-to-face problem solving, and leadership moments. Build in transitions and prep windows so every meeting starts sharp and ends with clarity. Ensuring the CEO gets lunches and breaks will be key, too.
Coordinate all incoming comms - across email, LinkedIn, Slack, WhatsApp, and beyond. Filter noise, escalate only what matters, and ensure nothing important gets lost. Act as a buffer, not a blocker.
Support outbound comms as needed - follow-ups, scheduling replies, and occasional LinkedIn or internal updates. You'll help ensure communication is not just reactive, but proactive when needed.
Track and structure actions from verbal conversations - you'll often be the only one writing things down. Turn fast dialogue into clear, prioritised tasks and follow-ups.
Keep the CEO focused on the right things - maintain a live, dynamic to-do list prioritised by impact, not volume. Flag bottlenecks. Handle (or delegate) distractions.
Anticipate and track medium-term tasks - don't let things pile up or go last-minute. Set reminders, prep windows, and gently nudge progress so deadlines don't sneak up.
Prepare daily briefings and support transitions between meetings - summarise who's in the room, why it matters, and what decisions need made. Bring pace and purpose to every session.
Coordinate all logistics - book travel, accommodation, events, and manage occasional personal admin with the same care and precision.
Maintain visibility in HubSpot and Monday.com - log meetings, update CRM, track project actions, and flag any team blockers.
Executive Operations
You'll keep everything flowing smoothly behind the scenes - reducing admin drag and making sure the CEO's tools, systems, and support functions are aligned and frictionless.
Prepare best-in-class briefings - verbal updates, bullet-point preps, slides, or formal decks depending on context. Whether it's a partner call or a pitch meeting, you'll help the CEO walk in ready.
Submit and track expense claims through Webexpenses - no chasing receipts or missed deadlines. Stay on top of it without being asked.
Update and maintain CRM records in HubSpot - log contacts, notes, and meeting follow-ups in real time. Keep the pipeline warm, visible, and structured.
Keep Monday.com project boards accurate - help track progress across critical workstreams. Surface delays early and chase down blockers.
Coordinate IT support for the CEO and exec team - raise tickets, follow up, and ensure issues are resolved quickly without interrupting flow.
Support internal documentation workflows - maintain clarity and structure across shared folders, internal policies, and quality management content. Keep files findable, not buried.
Track background tasks and repeating processes - whether it's performance reviews, policy updates, or internal audits - stay aware of what's coming and keep the wheels turning.
Board and Team Coordination
When capacity allows, you'll help the CEO stay tightly linked with the board and wider team - enabling alignment, trust, and rhythm across leadership.
Schedule and prepare board and exec meetings - coordinate diaries, prep agendas, ensure actions are followed up, and avoid last-minute scrambles.
Distribute meeting materials and minutes professionally and promptly - no chasing, no clutter. Keep everyone informed with clarity and consistency.
Support internal leadership comms - help structure and send out all-hands updates, milestone announcements, or sensitive internal news.
Liaise with key external contacts - including legal, HR, and finance advisors - for scheduling, follow-ups, or shared actions.
Collaborate with the wider team - align calendars, share key files, and help smooth cross-team coordination where needed.
Offer light-touch support to board members - only when there's bandwidth, and never at the expense of core CEO focus.
You'll be a subtle but important cultural bridge - someone who keeps people in sync, supports alignment without overstepping, and strengthens internal cohesion.
Tools you'll use
You'll need to be confident, fast, and curious with digital tools. You'll be expected to keep things moving using the platforms the CEO already lives in.
Outlook (365) - Calendar management, meeting invites, and daily rhythm building
HubSpot - Logging contacts, meeting notes, and maintaining a clean, visible pipeline
Monday.com - Tracking team actions, project status, and nudging stalled tasks
Webexpenses - Submitting and tracking expenses - no lost receipts, no delays
Slack / Teams - Daily internal communications and quick coordination
Microsoft Office / Google Workspace - Drafting briefs, preparing slides, cleaning up docs and minutes
LinkedIn - Monitoring CEO's presence and activity; occasional post support
The team around you will also be an essential resource for you. Don't worry, you won't be left to figure everything out alone! The Xi team is a great support, with gratitude for each other's help being something we practice each day.
Candidate Profile
You're not just an assistant - you're a partner who thrives on clarity, momentum, and getting things done. You'll need to move fast, listen hard, step in before things drop, and proactively ask for help when you need it.
Skill/Quality
Executive support experience (CEO/board level/management) - Essential
Comfort with a verbal, fast-thinking communicator - extract actions live - Essential
High trust, emotional intelligence, and discretion - Essential
Strong time and priority management - not just busywork, but impact - Essential
Can juggle many moving parts without panic or loss of detail - Essential
Proactive communicato
....Read more...
Job Description:
One of our clients, a leading property finance firm, has an exciting brand-new opportunity for an experienced Executive Assistant to join their team in Edinburgh. This is a varied role and some of your key responsibilities will include providing EA/PA support for the Senior Members including diary management and travel arrangements. The role will also include office and building management responsibilities. This is a great opportunity to join a well-established company and make the role your own. This would be full-time office-based position.
Skills/Experience:
3+ years in a similar role, ideally from professional services or financial services.
Advanced IT skills, with extensive practical experience
Advanced Word, Excel & PowerPoint skills & experience
Highly organised & methodical
Highly motivated, a self-starter, hardworking, with a high level of flexibility
Willing and able to take responsibility, and to handle multiple workflows simultaneously
Team player, with strong interpersonal skills
Solution focused, with excellent problem-solving skills
Discretion and confidentiality in handling very sensitive information
Core Responsibilities:
Provide EA / PA support including diary management
Ability to handle confidential information with discretion & professionalism
General office management
Assist with personal matters, including but not limited to, arranging personal travel and assisting with household expenses.
Arrange travel logistics, both domestic and international
Building management
Provide support to Finance Director including assisting with bookkeeping, processing expenses, payments and interests, and assisting with other financial transactions
Provide excellent client service and being first point of contact for clients coming into the building
Make sure meeting rooms are tidy and ready for meetings
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16113
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
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By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
