Office Manager & Team Executive AssistantLocation: London (Office-based, with flexibility to work remotely one day per week where business needs allow)Salary: £50,000-£60,000Our client is a highly regarded advisory firm supporting ultra-high-net-worth individuals and families with some of life's most important decisions. They are seeking a proactive, highly organised Office Manager & Team Executive Assistant to play a key role in supporting a growing team and ensuring the smooth day-to-day running of the business.This is much more than a traditional Office Manager or Executive Assistant role. You will become a trusted member of a close knit team, providing exceptional organisational support while helping to develop processes, improve ways of working and contribute to a business that prides itself on delivering outstanding client service.The successful candidate will enjoy variety, take ownership of their work, and thrive in an environment where no two days are the same.Key Responsibilities:
Manage complex diaries, coordinate meetings, and organise domestic and international travel, including full logistical supportArrange internal and external meetings, track actions and deadlines, and ensure all commitments are followed throughProvide proactive day-to-day executive and administrative support, adapting quickly to changing priorities across the teamDraft professional correspondence, emails, meeting notes, and support research to assist business and client-related projectsOversee office operations, including suppliers, procurement, facilities, resources, and maintaining a high standard of office efficiencySupport business systems and processes by keeping information organised, assisting with AI/tool implementation, and ensuring accuracy and quality of outputs
Experience:
Previous experience as an Office Manager, Executive Assistant or Team Assistant within private client, family office, professional services or another high touch environment
Experience supporting senior executives, entrepreneurs or high-net-worth individualsExceptional organisational skills and the ability to manage multiple prioritiesStrong written communication skills with experience drafting correspondence on behalf of othersExcellent attention to detail and a proactive approach to problem solvingA calm, discreet and professional mannerConfidence working independently while supporting a collaborative teamA flexible attitude and enthusiasm for taking on new challengesA bachelor's degree or relevant qualification is desirable
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Executive Assistant / Chief of StaffAre you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund.Company OverviewThis opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance.Job OverviewAs the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience.Here's what you'll be doing:Recruiting and onboarding new employeesManaging executive diaries and scheduling meetingsMonitoring performance and providing administrative supportHandling confidential information with discretionCoordinating and organizing events and travel arrangementsSupporting HR functions and fostering a positive work environmentAssisting with special projects and strategic initiativesHere are the skills you'll need:Passion for HR and long-term ambitions to develop in financial servicesPrior experience in HR is preferredExcellent English writing skillsStrong organisational and multitasking abilitiesProficiency in Microsoft Office, particularly ExcelAbility to work independently and as part of a teamExcellent communication and interpersonal skillsWork Permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Opportunity to work in a prestigious financial firmCareer development and growth in the financial services sectorDynamic and supportive work environmentAccess to industry events and networking opportunitiesComprehensive benefits package including health and pension plansPursuing a Career in This SectorA career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.....Read more...
Executive Assistant / Chief of StaffAre you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund.Company OverviewThis opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance.Job OverviewAs the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience.Here's what you'll be doing:Recruiting and onboarding new employeesManaging executive diaries and scheduling meetingsMonitoring performance and providing administrative supportHandling confidential information with discretionCoordinating and organizing events and travel arrangementsSupporting HR functions and fostering a positive work environmentAssisting with special projects and strategic initiativesHere are the skills you'll need:Passion for HR and long-term ambitions to develop in financial servicesPrior experience in HR is preferredExcellent English writing skillsStrong organisational and multitasking abilitiesProficiency in Microsoft Office, particularly ExcelAbility to work independently and as part of a teamExcellent communication and interpersonal skillsWork Permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Opportunity to work in a prestigious financial firmCareer development and growth in the financial services sectorDynamic and supportive work environmentAccess to industry events and networking opportunitiesComprehensive benefits package including health and pension plansPursuing a Career in This SectorA career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.....Read more...
Part Time Executive Assistant Practice CoordinatorSalary circa 30-36k FTE dependent on skills and experience12 months FTC – potential for permanent position following successful completion of contractPart Time – 20-25 hours per week – spread over 5 days ideallyKnutsford office basedWhy join us?
Competitive salaryUp to 25 days' holiday plus bank holidaysSupportive and friendly working environmentOpportunity to become a key member of a respected local practiceA varied and rewarding role with genuine responsibilityLong-term career stability within an established and growing business
Opus Accountancy Ltd are an established and highly respected firm of Chartered Accountants providing accountancy, tax compliance and business advisory services to a diverse portfolio of owner-managed businesses, high-net-worth individuals and larger corporate clients.As our practice continues to grow, we're looking for an experienced Executive Assistant & Practice Coordinator to become a key member of our team.This is far more than a traditional Executive Assistant role. You'll be the organisational hub of the practice, providing dedicated support to the Senior Partner whilst helping coordinate the smooth day-to-day running of the business. From managing client communications and statutory deadlines to overseeing onboarding processes and supporting practice administration, you will play a vital role in ensuring everything runs efficiently.If you're proactive, highly organised and enjoy working in a fast-paced professional environment where no two days are the same, we'd love to hear from you.Role overviewWorking closely with the Senior Partner, you'll provide first-class executive and administrative support whilst helping coordinate the day-to-day operations of the practice.Key responsibilities include:
Managing the Senior Partner's diary, scheduling meetings and coordinating appointmentsActing as the first point of contact for clients by telephone and email, handling enquiries professionally and confidentiallyPreparing, formatting and proofreading correspondence, reports and other business documentsCoordinating statutory filing deadlines, including company accounts and tax returns, and chasing outstanding information from clientsManaging engagement letters, client onboarding documentation and Anti-Money Laundering (AML) compliance processesMaintaining accurate client records using the firm's practice management systemOrganising meetings, preparing agendas, taking minutes and following up on actionsSupporting billing administration, handling incoming post and general office administrationAssisting with practice improvement projects and providing wider administrative support as required
Ideal candidateWe are looking for someone who enjoys taking ownership, thrives on organisation and can confidently manage multiple priorities whilst maintaining exceptional attention to detail.
Previous experience as an Executive Assistant, Practice Coordinator, Practice Administrator, Office Manager, Senior Administrator or similar roleExperience within an accountancy practice, legal firm or other professional services environment would be highly advantageousExcellent organisational and time management skills with the ability to prioritise competing deadlinesStrong written and verbal communication skills with a professional and confident telephone mannerA high level of discretion when handling confidential client and financial informationExcellent attention to detail and accuracyStrong Microsoft Office skills, including Outlook, Word and ExcelThe ability to work independently whilst also supporting a collaborative team
If you are an organised, professional and proactive Executive Assistant or Practice Coordinator looking for a varied role where you can make a genuine impact, we'd love to hear from you.Apply today with your updated CV to join our friendly and experienced team in Knutsford. INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a growing PR agency based in Soho, Central London. This role offers hybrid working and will provide essential support to the Founder, playing a key role in ensuring the smooth running of the business and team.This position is perfect for someone with administrative experience looking to take the next step into an Executive Assistant role. If you are a natural organiser with excellent communication skills and a proactive attitude, this could be the ideal opportunity for you.Salary: £24,000 to £30,000 per annum (depending on experience)Location: Soho, Central London (Hybrid working)Days: Monday to FridayHere's what you'll be doing:Providing administrative support to the Founder, assisting with day-to-day tasks and business operations.Managing the Founder’s calendar, scheduling appointments, and organising meetings.Coordinating travel arrangements and creating detailed travel itineraries.Attending meetings and networking events with the Founder to support relationship management.Handling correspondence and answering calls professionally, redirecting or managing as needed.Maintaining accurate records, performing data entry, and preparing reports.Organising internal meetings, managing logistics, and arranging refreshments.Supporting the planning of staff social events and company initiatives.Assisting with document preparation and basic financial administration tasks, such as updating spreadsheets.Here are the skills you'll need:Some experience in an administrative or assistant role (ideally 1 year or more).Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.Exceptional organisational skills with strong attention to detail.Excellent written and verbal communication skills.Ability to manage multiple priorities, work proactively, and meet deadlines.Work permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Competitive salary and hybrid working arrangements.A chance to be part of a growing PR agency with a dynamic and collaborative culture.Opportunities to attend networking events and build industry relationships.Supportive team environment and regular staff social events.Joining this vibrant PR agency offers a fantastic opportunity to be part of a growing business that values innovation and teamwork. A career as an Executive Assistant in the PR sector opens the door to a fast-paced and creative industry, where no two days are the same. If you’re ready to make an impact, apply today!....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team.This position is ideal for someone with some administrative experience who is ready to step up to an Executive Assistant role, bringing confidence, organisational skills, and a positive attitude. If you’re a born organiser with a talent for keeping things on track, this could be the perfect role for you!Salary: £20,000 to £28,000 per annum (depending on experience)Location: Quedgeley, with on-site parkingDays: Monday to Friday (Office based)Key Responsibilities:Provide general administrative support to the Founder, assisting with daily tasks and business operations.Manage the Founder’s calendar, including scheduling appointments and organising meetings.Arrange travel and accommodation bookings, including coordinating travel itineraries.Attend networking events and meetings with the Founder to support relationship building.Answer phone calls and handle correspondence professionally, redirecting as necessary.Maintain and update records, perform data entry, and prepare basic reports.Organise internal meetings, manage logistics, and arrange refreshments when needed.Coordinate staff social events and assist with event planning for the company.Assist with document preparation and minor financial administration tasks, including spreadsheet updates.Requirements:Some experience in an administrative or assistant role (ideally 1 year or more).Competent with Microsoft Office (Word, Excel, and PowerPoint).Organisational skills with attention to detail and a proactive approach.Good communication skills, both written and verbal.Ability to manage multiple tasks, prioritise effectively, and meet deadlines.Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.If you’re interested in joining a dynamic team in a growing business, please send us your CV today.....Read more...
Part-Time Executive Assistant / Administrator£15.00 per hour (£15,600 actual salary per annum based on 20 hours per week)Fully Remote (must be able to travel to Leeds and Hull when required)20 hours per week (flexible working pattern with potential for additional hours)Why join us?
Fully remote workingFlexible 20-hour working weekPotential for additional hours as the role growsVaried and interesting workload across two organisationsOpportunity to become a key member of a small, supportive teamCompetitive hourly rate of £15.00Long-term opportunity with scope to grow alongside the businesses
About the opportunityWe are looking for a highly organised, proactive and experienced Executive Assistant / Administrator to become a key support within two growing businesses.This is a varied and rewarding role supporting both a legal business and an organisation that helps individuals experiencing homelessness to resettle into independent living. No two days will be the same, making this an ideal opportunity for someone who enjoys variety, takes ownership of their workload and thrives in a fast-paced environment.Working remotely, you will become a trusted member of the team, providing comprehensive administrative, organisational and business support while helping ensure the smooth day-to-day running of both organisations.The roleYou will provide high-level administrative support across a wide range of activities, including:
Diary and calendar managementOrganising meetings and appointmentsPreparing, formatting and managing documentsMaintaining accurate electronic filing systemsLiaising professionally with clients and external stakeholdersManaging correspondence by email and telephoneSupporting legal administration and documentation where requiredAssisting with basic bookkeeping and financial administration using software such as Xero or QuickBooksMonitoring deadlines and ensuring actions are completed on timeProviding general business support wherever needed
About youWe are looking for someone who is naturally organised, dependable and able to work independently with minimal supervision.
Previous experience in an Executive Assistant, Personal Assistant, Office Manager or Senior Administrator roleExcellent organisational and time management skillsStrong communication skills with a professional and friendly approachExperience managing multiple priorities and working to deadlinesGood IT skills including Microsoft OfficeBasic accounts or bookkeeping experienceExperience using Xero or QuickBooks would be advantageousPrevious experience within a legal environment would be beneficial, although not essential
Interested? Please apply with your latest CV. INDLS Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.....Read more...
The Executive Business & Marketing Assistant Apprentice will provide high-quality executive, administrative, business support and marketing assistance to the Group CEO and the Board of Directors across all organisations within Inspired 360 Group Limited.Training:The training will take place either at the workplace or at the training provider's offices in Salford, Greater Manchester.Training Outcome:Once the apprenticeship is completed, there is progressive career development into a Managerial role, with a longer-term vision of becoming a Director of the Group or a subsidiary organisation.Employer Description:Inspired 360 Group is a purpose-driven organisation dedicated to creating positive, lasting change for individuals, communities, organisations, and future generations.
Founded on the principles of compassion, integrity, innovation, and excellence, we bring together a diverse range of specialist services designed to improve wellbeing, empower individuals, strengthen communities, protect against emerging risks, and support organisations to thrive.Working Hours :Flexible working hours, between 7am and 5pm, totalling 35 hours per week, Monday to Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness....Read more...
Provide executive support to the CEO and senior leadership team.Manage diaries, appointments and meeting schedules.
Organise meetings, prepare agendas and take accurate minutes.Handle emails, correspondence and telephone enquiries.
Prepare reports, presentations and business documents.
Maintain confidential records and electronic filing systems.
Coordinate travel and accommodation arrangements where required.
Support recruitment, onboarding and HR administration.
Assist with compliance, governance and policy documentation.
Maintain databases, spreadsheets and management information.
Liaise professionally with clients, partners and stakeholders.
Support marketing activities, social media and website updates.
Assist with organising events, training sessions and workshops.
Monitor office supplies and support procurement activities.
Help coordinate projects and track actions to completion.
Produce letters, contracts and other business documentation.
Support finance administration, including purchase orders and invoices.
Ensure records are accurate and GDPR compliant.
Carry out research to support business development initiatives.
Undertake general administrative duties as required to support the organisation.
Training Outcome:The expected career path is for the person to be formally qualified as an Executive Assistant to the Group Board of Directors, with future possibilities of becoming a Company Director.Employer Description:Inspired 360 Group is a purpose-driven organisation dedicated to creating positive, lasting change for individuals, communities, organisations, and future generations.
Founded on the principles of compassion, integrity, innovation, and excellence, we bring together a diverse range of specialist services designed to improve wellbeing, empower individuals, strengthen communities, protect against emerging risks, and support organisations to thrive.Working Hours :Monday to Friday 9am to 5pm (35 hours per week plus 1 hour lunch break)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Working alongside colleagues you will:
Help plan, deliver and evaluate communications campaigns, ensuring they reach identified audiences through the most effective channels and communicate key messages clearly
Gain hands-on experience in content creation, social media, website updates, campaign delivery and performance monitoring, helping maintain a consistent and engaging digital presence
Complete structured training and build a portfolio of work while studying towards the Multi-Channel Marketer Level 3 qualification, supported by weekly online training sessions
Training:The training will be structured across the apprenticeship with weekly online sessions. Training Outcome:Expected next steps include becoming a Marketing Assistant, Social Media Executive, Content Creator or Digital Communications Assistant.Employer Description:We are the Yorkshire Dales National Park Authority, an organisation that protects, enhances and promotes the immense beauty, wildlife and cultural heritage of the Yorkshire Dales. Set against expansive heather moorland tops, each valley has its own distinct charm, from crags and waterfalls to an underground labyrinth of caves. You’ll be part of a small, supportive, and skilled team working to protect this special place for future generations.Working Hours :Monday - Friday, 8.30am - 5.00pm (1 hour lunch break)
We operate a flexi time scheme, so work timings can be flexible.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Presentation skills,Administrative skills,Creative....Read more...
Provide general administrative support to the team
Manage incoming calls, emails, and enquiries professionally
Maintain accurate records, databases, and client information
Assist with property documentation, reports, and investment packs
Support marketing activities (e.g., updating property listings, CRM systems)
Coordinate meetings, appointments, and diaries
Prepare correspondence, letters, and internal documents
Assist with financial admin tasks such as invoices and tracking payments
Ensure compliance with company procedures and confidentiality standards
Training:Business Administrator Level 3.Training Outcome:After completing a Business Administrator Apprenticeship, there are a variety of progression opportunities available depending on your interests and career goals.
You may progress into roles such as:
Business Administrator
Office Administrator
Administrative Assistant
Executive Assistant (EA)
Office Manager
Operations Administrator
Customer Service Administrator
HR Administrator
Finance Administrator
Project Support Administrator
As you gain experience, you could progress into more senior positions, including:
Senior Administrator
Office Manager
Operations Manager
HR Officer
Project Coordinator
Business Support Manager
You may also choose to continue your learning through a higher-level apprenticeship, such as a Level 4 Associate Project Manager, Level 4 Business Analyst, or Level 4 Operations Manager apprenticeship.
The skills gained during a Business Administrator apprenticeship, including communication, organisation, IT, teamwork, problem-solving, and professional conduct, are highly transferable and can open doors to careers across many different industries.Employer Description:Unity Investment Group Limited is a Merseyside-based real estate and financial investment company. Founded in 2019, the firm operates as a real estate agency and bespoke accommodation provider. It offers property investment opportunities alongside specialised housing solutions for vulnerable populations and local authorities in the North West.Working Hours :Monday to Friday, 9.00am to 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Patience....Read more...
Duties within the Business Administration role will include:
Answering telephones
Assisting customers with enquiries
Sending emails/letters
Filing
Photocopying
Scanning documents
Booking appointments
Training Outcome:Upon completion of this apprenticeship, learners can progress into a variety of business administration and office management roles, including:
Business Administrator
Office Coordinator
Executive Assistant
Project Support Officer
HR or Finance Administrator
Employer Description:Attentive Housing is a UK supported living provider founded to improve housing for vulnerable individuals while delivering reliable solutions for landlords and partner organisations. Established by professionals in healthcare and property management, the organisation has grown from a small operation into a nationwide provider. It is committed to delivering high-quality supported accommodation, maintaining high standards of care, and promoting dignity, respect, and excellence in all its services.Working Hours :Monday to Friday, 9.00am to 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Contribute to curriculum planning and evaluation, supporting the implementation of teaching programmes
Assist in lesson delivery and interact effectively with teachers and pupils
Adapt learning activities in response to pupil needs and progress
Support the use of ICT in learning, helping pupils build confidence and independence in technology use
Provide individual and group support, explaining tasks, reinforcing key concepts, and maintaining pupil engagement and motivation
Deliver short sessions to the whole class, such as reading activities
Encourage communication and participation through role play and interactive tasks
Promote inclusion, teamwork, and positive pupil relationships
Foster independence, confidence, and self-esteem among pupils
Assist in lesson planning, delivery, and evaluation in collaboration with teaching staff
Monitor pupil progress and provided constructive feedback to the teacher
Contribute to assessment through observation, reporting, and accurate record keeping
Support classroom management through the preparation and organisation of resources, equipment, and materials
Complete administrative tasks such as producing learning materials and managing coursework
Liaise with parents, carers, specialist teachers, and external professionals to support pupil development
Ensure the safety, welfare, and inclusion of pupils, providing personal and hygiene support where required
Training:
Level 3 Teaching Assistant ApprenticeshipExpected Duration:16 months
Training: All training will be delivered online alongside full-time placement at school
Training Outcome:
Possible full-time employment upon completion of the apprenticeship
Employer Description:Millstead School caters for children aged 2 – 11 years who have severe or profound learning and/or physical needs, including complex autism.
The Governors and Executive Headteacher of our OUTSTANDING school (Ofsted January 2024) are looking for engaging individuals who have the desire, drive and enthusiasm to make a difference to our pupils’ lives and who can make an immediate contribution to the way our pupils learn and interact. They should be dynamic in their approach to making learning fun and accessible for all pupils.Working Hours :Monday to Friday, 8.45am - 3.30pm, and every other Monday until 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Provide a professional and welcoming front-of-house reception service
Respond to parent and visitor queries in person, by telephone, and via email
Monitor and manage school communication systems, including emails, telephones, and messaging platforms
Support the administration of pupil records and confidential information
Work with school systems, including MIS (Management Information Systems), attendance systems, and online payment systems
Assist with pupil attendance monitoring and follow-up procedures
Maintain accurate electronic and paper-based records
Support the processing of school payments, trips, dinners, and permissions
Assist with filing, photocopying, scanning, and general office administration
Help produce letters, newsletters, and other school communications
Support staff with administrative tasks across the school
Ensure safeguarding and confidentiality procedures are always followed
Support the organisation of meetings, events, and school activities
Manage incoming and outgoing post and deliveriesMaintain a tidy, organised, and welcoming reception and office environment
Undertake training and coursework required as part of the apprenticeship programme
Carry out any other reasonable duties requested by the School Business Manager or Senior Leadership Team
Training:The successful candidate will act as a key point of contact for parents, pupils, staff, and visitors, supporting the smooth day-to-day running of the school office.Training Outcome:After completing a Business Administrator Apprenticeship, learners can progress into roles such as Senior Administrator, Office Manager, Team Leader, Executive Assistant, Operations Coordinator, or Business Support Officer. They may also continue onto higher-level apprenticeships in management, leadership, or business operations. Employer Description:The symbols on our school badge relate to that of our historic community, Wargrave. Our website should give you a flavour of our school, which I hope you will find useful!
At Wargrave, we are proud of our school and our children! We believe that it is our responsibility to provide our children with every opportunity to discover, to be creative, to develop strong friendships and have fantastic memories that they will cherish for the rest of their lives.
We are all very proud of our caring, Christian school. We are a family-orientated church school that fosters a welcoming environment where all children thrive and have opportunities to exceed their potential through work and play. Working Hours :The hours of work are 37 hours per week term time only, plus 5 inset days. The working hours will be Monday 8.00-15:30, Tues-Friday 8.00-16:00.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
OPERATIONS ASSISTANT LONDON UP TO £38,000 + HYBRID WORKING + EXCELLENT PROGRESSION + GLOBAL BUSINESS
THE OPPORTUNITY:Are you a highly organised graduate or early-career professional looking for a varied role where no two days are the same?Do you enjoy coordinating projects, supporting multiple teams and keeping things running efficiently while still having exposure to marketing and commercial activities?Get Recruited are recruiting on behalf of a well-established global business that has been operating within the pharmaceutical sector for over 30 years. Following continued growth in the UK, they are looking to appoint a Business Executive to support their expanding commercial operation.This is a broad and varied position, working closely with the Senior Marketing Manager, Medical Director, Sales team and Account Managers. You'll play a key role in supporting marketing activity, coordinating projects, managing administrative processes and ensuring the wider commercial team operates effectively.The role would suit someone who is exceptionally organised, commercially aware and looking to develop a long-term career within a growing international business.THE ROLE:
Provide day-to-day operational support to the UK commercial team.
Coordinate projects across Marketing, Sales, Medical and Customer-facing teams.
Support the delivery of marketing campaigns and commercial initiatives.
Assist with creating and coordinating marketing materials and communications.
Manage internal processes, documentation and reporting to ensure projects remain on track.
Liaise with internal stakeholders across multiple departments to support business objectives.
Assist with market research, competitor analysis and commercial reporting.
Coordinate meetings, events and wider business activities.
Support lead generation and wider sales administration where required.
Identify opportunities to improve processes and increase operational efficiency.
THE PERSON:
Degree educated, ideally in Marketing, Business, Management or a similar discipline.
Experience within a Marketing, Business Support, Commercial or Operations role.
Highly organised with exceptional attention to detail.
Comfortable managing multiple projects and priorities simultaneously.
Strong communication skills with the confidence to work across different departments.
Commercially minded with a proactive approach to problem solving.
Strong Microsoft Office skills and confidence working with business systems.
Positive, ambitious and eager to develop within a fast-growing business.
Experience within pharmaceuticals, healthcare or another regulated industry would be advantageous, but is by no means essential.
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
The role encompasses a wide variety of tasks. Responsibilities will evolve as your competence and confidence grow, with increasing ownership and complexity over the 18-month programme.
Business Administration & Secretarial Support
Manage all incoming and outgoing correspondence (email, post, client portals), drafting professional responses and ensuring timely escalation or resolution.
Maintain accurate, well-organised electronic and physical filing systems, document version control, and central knowledge repositories (SharePoint/OneDrive).
Coordinate travel, accommodation, and logistics for directors and team members attending client meetings, training events (e.g. ServiceNow Knowledge), and business development activities.
Provide comprehensive personal assistant support to the Managing Director and Director of Operations: diary management, meeting scheduling, agenda preparation, and prioritisation of commitments.
Finance & Commercial Administration
Prepare, format, and issue client invoices and statements in line with signed contracts, billing schedules, and company procedures.
Receive, log, and process supplier invoices and expense claims; maintain the purchase ledger and support timely payments.
Monitor aged debt, professionally chase outstanding payments, and contribute to cashflow and management reporting.
Assist with basic business finance management: budget tracking, forecast inputs, credit card reconciliations, and preparation of monthly financial packs for directors.
Support payroll and pension administration processes as the team expands.
Contracts, Compliance & Governance
Draft, format, and issue contracts, Statements of Work (SoWs), NDAs, and variation orders using approved templates; coordinate internal review and approval workflows.
Maintain the central contract register, insurance certificates, compliance trackers, and supplier/client due-diligence records.
Conduct compliance and pre-engagement checks; support maintenance of company registers and statutory filings (under supervision).
Uphold strict confidentiality, data protection (UK GDPR), and information security standards — particularly important when handling public sector client data.
Assist with policy reviews, process documentation, and implementation of improvements aligned to BOX3’s business continuity and governance frameworks.
Meetings, Projects & Stakeholder Coordination
Organise, attend, and produce accurate, professional minutes and action logs for internal and client meetings; proactively chase actions to completion.
Support business development and bid activity: formatting proposals and responses, collating CVs and compliance evidence, coordinating submissions, and maintaining bid trackers.
Provide light-touch project coordination support: timesheet collection, milestone tracking, and basic RAID log maintenance (as competence develops).
Help organise company events, team away-days, and client hospitality.
General Business Support & Continuous Improvement
Act as a central point of contact for routine operational queries from directors, contractors, and external parties.
Identify and propose process improvements to increase efficiency, reduce errors, or enhance the candidate/apprentice experience.
Fully engage with the apprenticeship programme: complete all off-the-job learning, build a high-quality portfolio, participate in progress reviews, and prepare thoroughly for End Point Assessment (EPA).
Undertake any other reasonable duties required to support the smooth operation and growth of BOX3 LTD.
Training:You will be working towards a level 3 business administration apprenticeship.
You will attend training one day a week.
Training centre is located at CDC Centre, Cricket Inn Road, Manor Lane, Sheffield, S2 1TR.Training Outcome:Successful completion of the apprenticeship opens clear progression routes within BOX3 LTD’s Business Operations, Finance, and Project Management practices.
With our ambitious growth plans (dedicated Sheffield office, team expansion to 5–8+ staff, telecom reseller development, and regional/offshore capability), there will be tangible opportunities to move into permanent roles such as:
Business Administrator / Operations Coordinator
Finance Assistant / Commercial Administrator
Project Coordinator / Bid Support Specialist
Executive Assistant to Directors (as the business scales)
We are committed to developing our people internally. Many of our future leaders and specialists will come from apprenticeship and early-career routes. Salary upon successful completion and transition to a permanent role is targeted at £25,000 per annum (subject to role, performance, and market conditions), with ongoing annual salary reviews and access to the company bonus scheme.Employer Description:BOX3 is a UK-owned, truly independent consultancy. Our founders bring over 50 years of accumulated experience delivering transformation across Central Government, Law Enforcement, Health, and National SecurityWorking Hours :Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Greeting and assisting visitors, parents and pupils at reception
Answering telephone calls and responding to email enquiries professionally and efficiently
Maintaining pupil records and updating school management information systems
Supporting attendance procedures and recording pupil absences.Preparing letters, reports, newsletters and other school communications
Filing, photocopying, scanning and managing documentation
Assisting with the organisation of school events, trips and meetings
Processing orders and supporting general office administration
Working with staff across the school to provide administrative support where required
Ensuring confidentiality and data protection procedures are followed at all times
As a Business Administration Apprentice at Roseberry Primary School, you will work as part of the school office team, providing administrative and organisational support to ensure the smooth day-to-day running of the school. No two days are the same in a busy school office. You will gain experience across a wide range of administrative functions while developing valuable skills in communication, organisation, customer service, IT and teamwork. Throughout your apprenticeship, you will receive training and support from experienced colleagues to help you grow in confidence and build a successful career in business administration.
This role is based in a busy primary school office and requires regular interaction with pupils, parents, staff and visitors. You will need to be confident communicating with a range of people, maintain confidentiality at all times and present a professional and friendly manner.
The role involves using computers and office equipment on a daily basis, as well as occasional movement of files, stationery and resources around the school. As part of the school team, you will be expected to support the school's values and safeguarding responsibilities.
You will be required to undertake and successfully complete a recognised First Aid qualification as part of your role, with training provided where necessary.
This post is subject to an enhanced DBS check, satisfactory pre-employment checks and compliance with the school's safeguarding and child protection procedures.Training:
You will work towards the Business Administrator Level 3 Apprenticeship Standard, gaining the knowledge, skills and behaviours needed for a successful career in business administration
Throughout your apprenticeship, you will receive dedicated support from both Roseberry Primary School and your training provider. You will develop valuable skills in business administration, communication, project management, IT systems, customer service and professional working practices, while applying your learning in a real school environment. Training will include regular one-to-one reviews, coaching and off-the-job learning to support your development and progress
Training will take place both in school and through your apprenticeship provider. Delivery is expected to be through regular training sessions and workshops during working hours, rather than block release, although this may vary depending on the training provider
At the end of the programme, you will achieve the Business Administrator Level 3 Apprenticeship Standard. You will also complete an End-Point Assessment, including a knowledge test, portfolio-based interview and project presentation, allowing you to demonstrate the skills and experience you have developed throughout your apprenticeship
This nationally recognised qualification will provide a strong foundation for future career progression in administration, business support and office management roles
Training Outcome:
On successful completion of the apprenticeship, you will have developed a broad range of transferable business and administrative skills that are valued across many sectors
You may progress into a permanent administrative role within a school or educational setting, such as School Administrator, Office Administrator or Reception Administrator. With further experience, you could progress to positions such as Senior Administrator, Office Manager, School Business Manager or Executive Assistant
The apprenticeship also provides a strong foundation for further professional development, including higher-level apprenticeships and qualifications in business administration, leadership and management
This apprenticeship is an excellent first step towards a long-term career in administration, business support and school operations
Employer Description:Roseberry Primary School is a welcoming and ambitious school community where every child is encouraged to achieve their very best. We are committed to inspiring a love of learning, nurturing confidence and kindness, and helping children develop the skills and values they need for the future
Our curriculum is built around community, aspiration and opportunity, providing children with a wide range of experiences that broaden horizons and prepare them for life beyond primary school. We have high expectations for both pupils and staff and are proud of our supportive, inclusive and caring environment
As a Business Administration Apprentice, you will be part of a dedicated team at the heart of school life. You will gain valuable experience in a professional environment where your contribution is valued, while developing the knowledge, skills and confidence needed for a successful career in administration.
Please log onto the School website below and complete the School application form as well
https://www.roseberryprimary.org.uk/vacancies/
Working Hours :Monday: 8:00 AM - 4:15 PM
Tuesday: 8:00 AM - 4:15 PM
Wednesday: 8:00 AM - 4:30 PM
Thursday: 8:00 AM - 4:15 PM
Friday: 8:00 AM - 3:30 PMSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative,Non judgemental,Patience....Read more...
