An excellent opportunity for an organised and proactive Executive Assistant with experience in asset management to build their career within a respected financial services firm in Central London. If you are looking for a varied, hands-on Executive Assistant role that offers real responsibility and genuine career development, this full-time position in the heart of Central London could be exactly what you have been looking for. Supporting a close-knit leadership team alongside the sales function, this is a role where no two days are identical and your contribution will genuinely matter. About the Business This is a boutique financial services firm with a strong reputation within the investment and advisory space, situated in the City of Westminster in Central London. The team is collaborative, focused, and values the contribution of its support staff. The Role Based full-time at the firm's Central London offices in the City of Westminster, you will provide reliable day-to-day support to the leadership team whilst also helping the sales team stay on top of client follow-ups and prospect communications. There is an opportunity for hybrid working when the Chief Executive Officer is travelling internationally, offering a degree of flexibility as the role develops. You will need to be adaptable, discreet, and confident managing a busy workload. Attention to detail is essential, though we are looking for someone practical and solutions-focused rather than a perfectionist. This role is best suited to someone with previous Executive Assistant experience within the asset management industry. Ideally, you will have exposure to hedge fund environments or similar investment management firms, though experience within private equity or venture capital environments will also be considered. A key part of the role will involve investor relations support, including client onboarding, client follow-ups, and ongoing client communication. Alongside this, supporting email and calendar management for senior stakeholders remains essential. In addition, there will be involvement in marketing and sales support activities, so confidence or interest in these areas would be highly beneficial. Here's what you'll be doing:Managing executive diaries, scheduling meetings, and coordinating logisticsSupporting investor relations activity, including client onboarding and client follow-upsAssisting the sales team with prospect communications and client engagementSupporting marketing and sales initiatives where requiredAssisting with onboarding of new team members and general human resources administrationHandling confidential information with professionalism and discretionOrganising travel arrangements and coordinating internal and external eventsProviding general administrative support across the businessAssisting with ad hoc projects as required by the leadership teamHere are the skills you'll need:Previous experience in an Executive Assistant, Personal Assistant, or administrative support roleExperience within asset managementExposure to investor relations responsibilities such as client onboarding and client follow-upsComfortable supporting both leadership and commercial sales functionsStrong written English and confident verbal communication skillsExcellent organisational ability with a talent for juggling multiple prioritiesProficient in Microsoft Office, particularly Outlook and ExcelAble to work independently and use your own initiativeAn interest in financial services and a desire to develop within the sectorWork Permissions You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Key perks and benefits:Salary of up to forty-five thousand pounds depending on experienceFull-time role based in Central London, City of WestminsterHybrid working available when the Chief Executive Officer is travelling internationallyExposure to senior leadership within a reputable financial services firmGenuine opportunity for career progression and skills developmentAccess to Central London networking events and industry exposureA supportive and professional working environmentWhy This Role Could Be the Right Next Step For an Executive Assistant ready to step into a more dynamic and commercially connected position, this Central London role offers exactly the right environment to grow. Financial services firms at this level expect professionalism and discretion, and in return they offer genuine development opportunities that are harder to find in larger, more rigid organisations. Whether your longer-term ambitions lie in operations, human resources, investor relations, or senior Executive Assistant work, a position like this in the heart of Central London provides a strong and credible platform to build from. The Opportunity Hub UK is delighted to be supporting the recruitment for this Executive Assistant role in Central London.....Read more...
Executive AssistantSalary£38,000–£42,000 per annum, plus a generous and achievable bonus schemeLocationCentral LondonWorking PatternFull-time, office-based (Monday to Friday), with occasional opportunities to work remotely where business needs allow.The OpportunityThe Opportunity Hub UK is recruiting on behalf of a growing, purpose-led organisation seeking a highly organised Executive Assistant to provide dedicated support to the CEO while contributing to the smooth running of the wider business.This is a varied and hands-on position that goes beyond traditional executive support. Alongside managing the CEO's day-to-day priorities, you will play an important role in business operations, internal coordination, team activities and office administration. The successful candidate will thrive in a fast-moving environment where no two days are the same and will enjoy taking ownership of a broad range of responsibilities.Key Responsibilities• Provide proactive executive support to the CEO, including diary management, travel arrangements, meeting coordination and general administration• Assist the wider leadership team with business support and administrative tasks• Help maintain an organised and efficient office environment, acting as a central point of contact for day-to-day operational support• Coordinate onboarding activities for new employees, including technology setup, inductions and internal communications• Organise internal events, team activities, client hospitality and small business gatherings• Create, update and maintain internal documentation and resources using Microsoft 365 and SharePoint• Prepare professional presentations, templates and visual materials using PowerPoint, Canva or similar software• Identify opportunities to improve internal processes, organisation and administrative efficiency• Support cross-functional projects as required, working closely with colleagues across the businessAbout YouWe're looking for someone who enjoys variety, takes initiative and is naturally organised. You should be comfortable balancing multiple priorities while maintaining excellent attention to detail.You'll ideally have:• Previous experience in an Executive Assistant, Team Assistant or Business Support position• Excellent organisational and time management skills• Experience coordinating meetings, events or business activities• Strong knowledge of Microsoft 365, particularly PowerPoint and SharePoint• Experience using Canva or similar design tools• Confidence learning new software and systems quickly• Excellent written and verbal communication skills• A proactive, adaptable approach with the ability to work independently• Previous experience supporting a sales function and/or HR team would be advantageous• Availability to work full-time from the Central London officeWhat's on Offer• Salary of £38,000–£42,000• Generous and achievable bonus scheme• 23 days' annual leave plus bank holidays• Additional birthday leave• Employer pension contribution• Private healthcare scheme• Access to a wide range of workplace wellbeing facilities and activities• Opportunities for professional development and career progression• The chance to join a collaborative, growing organisation where your contribution will make a visible impact across the businessNEW OPPORTUNITY! ?We're hiring an Executive Assistant in Central London!? £38,000–£42,000 + bonus? Full-time office-based role? Excellent career development? Work closely with senior leadership? Great benefits package including bonus, birthday leave, pension and wellbeing supportIf you're an organised, proactive professional who enjoys variety and making a real impact, we'd love to hear from you.#ExecutiveAssistant #BusinessSupport #OfficeManager #LondonJobs #AdminJobs #CareerOpportunity #Hiring #TheOpportunityHubUK....Read more...
Executive Assistant / Chief of StaffAre you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund.Company OverviewThis opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance.Job OverviewAs the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience.Here's what you'll be doing:Recruiting and onboarding new employeesManaging executive diaries and scheduling meetingsMonitoring performance and providing administrative supportHandling confidential information with discretionCoordinating and organizing events and travel arrangementsSupporting HR functions and fostering a positive work environmentAssisting with special projects and strategic initiativesHere are the skills you'll need:Passion for HR and long-term ambitions to develop in financial servicesPrior experience in HR is preferredExcellent English writing skillsStrong organisational and multitasking abilitiesProficiency in Microsoft Office, particularly ExcelAbility to work independently and as part of a teamExcellent communication and interpersonal skillsWork Permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Opportunity to work in a prestigious financial firmCareer development and growth in the financial services sectorDynamic and supportive work environmentAccess to industry events and networking opportunitiesComprehensive benefits package including health and pension plansPursuing a Career in This SectorA career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.....Read more...
Executive Assistant / Chief of StaffAre you a highly organised and motivated individual looking for an exciting opportunity in the heart of London? We are seeking an Executive Assistant / Chief of Staff to join a dynamic private hedge fund.Company OverviewThis opportunity is with a London-based investment boutique advising a global long/short equity strategy for professional investors. The goal is to generate attractive returns over the long run by excelling during market downturns and maintaining strong performance during rallies. The firm invests in opportunities with 'asymmetric risk-reward' and has received industry recognition for its performance.Job OverviewAs the Executive Assistant / Chief of Staff, you will play a crucial role in supporting the leadership team and ensuring the smooth operation of the firm. This position offers a salary bracket of £30,000 - £50,000, depending on experience.Here's what you'll be doing:Recruiting and onboarding new employeesManaging executive diaries and scheduling meetingsMonitoring performance and providing administrative supportHandling confidential information with discretionCoordinating and organizing events and travel arrangementsSupporting HR functions and fostering a positive work environmentAssisting with special projects and strategic initiativesHere are the skills you'll need:Passion for HR and long-term ambitions to develop in financial servicesPrior experience in HR is preferredExcellent English writing skillsStrong organisational and multitasking abilitiesProficiency in Microsoft Office, particularly ExcelAbility to work independently and as part of a teamExcellent communication and interpersonal skillsWork Permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Opportunity to work in a prestigious financial firmCareer development and growth in the financial services sectorDynamic and supportive work environmentAccess to industry events and networking opportunitiesComprehensive benefits package including health and pension plansPursuing a Career in This SectorA career as an Executive Assistant in a private hedge fund like this offers unique advantages. You'll be at the heart of financial operations, gaining valuable insights and experience in the investment sector. This role provides a platform for career progression, opening doors to various opportunities within the financial services industry.....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a growing PR agency based in Soho, Central London. This role offers hybrid working and will provide essential support to the Founder, playing a key role in ensuring the smooth running of the business and team.This position is perfect for someone with administrative experience looking to take the next step into an Executive Assistant role. If you are a natural organiser with excellent communication skills and a proactive attitude, this could be the ideal opportunity for you.Salary: £24,000 to £30,000 per annum (depending on experience)Location: Soho, Central London (Hybrid working)Days: Monday to FridayHere's what you'll be doing:Providing administrative support to the Founder, assisting with day-to-day tasks and business operations.Managing the Founder’s calendar, scheduling appointments, and organising meetings.Coordinating travel arrangements and creating detailed travel itineraries.Attending meetings and networking events with the Founder to support relationship management.Handling correspondence and answering calls professionally, redirecting or managing as needed.Maintaining accurate records, performing data entry, and preparing reports.Organising internal meetings, managing logistics, and arranging refreshments.Supporting the planning of staff social events and company initiatives.Assisting with document preparation and basic financial administration tasks, such as updating spreadsheets.Here are the skills you'll need:Some experience in an administrative or assistant role (ideally 1 year or more).Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.Exceptional organisational skills with strong attention to detail.Excellent written and verbal communication skills.Ability to manage multiple priorities, work proactively, and meet deadlines.Work permissions:You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Here are the benefits of this job:Competitive salary and hybrid working arrangements.A chance to be part of a growing PR agency with a dynamic and collaborative culture.Opportunities to attend networking events and build industry relationships.Supportive team environment and regular staff social events.Joining this vibrant PR agency offers a fantastic opportunity to be part of a growing business that values innovation and teamwork. A career as an Executive Assistant in the PR sector opens the door to a fast-paced and creative industry, where no two days are the same. If you’re ready to make an impact, apply today!....Read more...
An exciting opportunity has opened for a motivated and organised Executive Assistant to join a thriving, family-owned business based in Quedgeley, near Junction 12 of the M5. This role will support the Founder in daily operations and play an essential part in the smooth running of the team.This position is ideal for someone with some administrative experience who is ready to step up to an Executive Assistant role, bringing confidence, organisational skills, and a positive attitude. If you’re a born organiser with a talent for keeping things on track, this could be the perfect role for you!Salary: £20,000 to £28,000 per annum (depending on experience)Location: Quedgeley, with on-site parkingDays: Monday to Friday (Office based)Key Responsibilities:Provide general administrative support to the Founder, assisting with daily tasks and business operations.Manage the Founder’s calendar, including scheduling appointments and organising meetings.Arrange travel and accommodation bookings, including coordinating travel itineraries.Attend networking events and meetings with the Founder to support relationship building.Answer phone calls and handle correspondence professionally, redirecting as necessary.Maintain and update records, perform data entry, and prepare basic reports.Organise internal meetings, manage logistics, and arrange refreshments when needed.Coordinate staff social events and assist with event planning for the company.Assist with document preparation and minor financial administration tasks, including spreadsheet updates.Requirements:Some experience in an administrative or assistant role (ideally 1 year or more).Competent with Microsoft Office (Word, Excel, and PowerPoint).Organisational skills with attention to detail and a proactive approach.Good communication skills, both written and verbal.Ability to manage multiple tasks, prioritise effectively, and meet deadlines.Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.If you’re interested in joining a dynamic team in a growing business, please send us your CV today.....Read more...
As the Assistant to the Leadership Team, you will:
Support the Executive Assistant with daily administrative tasks, ensuring the leadership team’s schedules and priorities are managed effectively
Collect and organise data to assist in the creation of agendas and reports
Maintaining accurate information and ensuring data is clean, up-to-date, and easily accessible
Coordinate meeting logistics and hospitality, ensuring the leadership is prepared for high-level briefings
Utilise data and AI tools to support the leadership team
Format professional presentations and documents, ensuring they are backed by accurate data and meet Kaplan branding
Dedicate 20% of your working week to your apprenticeship studies, applying your learning directly to your daily tasks
Act as a professional first point of contact for visitors and stakeholders, managing enquiries with confidence and care
Detailed responsibilities:
Data & Reporting (Apprenticeship Focus):
Champion the use of data within the leadership office, identifying ways to automate manual reporting tasks
Translate raw numbers into clear charts and summaries that help the leadership team track progress against KPIs
Improve data quality by performing regular audits of team records and contact lists
Collaborate with your apprenticeship coach to hit learning milestones and bring "best practice" data techniques into the office
Administrative Support:
Empower the leadership team by anticipating their administrative needs and streamlining their workflow
Manage travel bookings and expense claims accurately and in a timely manner
Prepare agendas and support administrative tasks for leadership, tracking follow-up actions via data-driven tools
Training:This apprenticeship provides your employees with fundamental capabilities crucial for navigating and leveraging data effectively within your organisation, allowing them to understand insights, foster transformation, and gain a competitive edge.
Data Analysis Fundamentals
Data Literacy and Generative AI Introduction
Data Analysis and Visualisation with Excel
Databases and Data Modelling
Data Challenge and EPA Readiness
Our apprenticeships are uniquely designed to offer unparalleled support for both employers and learners. We provide expert-led, practical training and simulations that build transferable digital skills and instil a growth mindset - essential for effectively leveraging technology.Training Outcome:From this role, your potential paths for career progression at Kaplan include:
Data Analyst: Moving into a full-time technical data role within the wider business
Office Operations Lead: Using your data skills to manage larger-scale business operations
Executive Assistant (EA): Providing data-backed strategic support to C-suite executives
Employer Description:Kaplan was founded in 1938 by Stanley Kaplan, with a simple but powerful mission: to widen access to education and create opportunities for people from all backgrounds. That mission continues to shape what we do today — helping learners build the knowledge, skills and confidence they need to succeed.Working Hours :Monday - Friday (Times to be confirmed).Skills: Communication skills,IT skills,Organisation skills,Attention to detail,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative....Read more...
Booking appointments
Telephone calls
Working as a team
Spread sheets
Training:
Training will take place at the workplace
The apprentice will receive regular on-the-job training and support from experienced members of staff
Off-the-job training will be completed during normal working hours
The apprentice will attend regular training and progress-review sessions with the training provider
Training will take place weekly or according to the agreed training schedule
Training Outcome:After successfully completing the apprenticeship, there may be opportunities to progress into a permanent administrative role within the business. Career progression could include roles such as:
Business Administrator
Office Administrator
Administrative Assistant
Customer Service Administrator
Team Administrator
Office Coordinator
Executive Assistant
Employer Description:Established in 2014, Lutley Windows began as a small-scale operation with a single individual dedicated to window repairs. Over the years we have grown significantly, evolving from a one-man band into a thriving enterprise. Today, we operate a fully equipped factory specializing in the manufacturing of high-quality windows and glass units.Working Hours :Monday - Friday, 8.00am - 4.00pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Creative,Patience....Read more...
Content creation - Create clear and engaging written, visual and digital content for internal and external audiences, including blogs, news items, web copy, images, simple video and audio content where appropriate
This includes gathering stories from Innovation Connect members and writing community blogs and case studies that showcase activity, achievements and opportunities
Website and digital platform updates - Update and maintain Department of Research and Innovation and Innovation Connect web pages, SharePoint pages and other digital platforms, using a range of content management systems and ensuring content is accurate, accessible and up to date
Social media and channel support - Prepare, schedule and publish content across approved communication channels, including LinkedIn and other social media platforms,following University tone of voice, accessibility, copyright and brand guidance
External engagement activity - Support communications linked to external engagement, including Innovation Connect, KTP activity, sector-focused engagement, business-facingopportunities, events, case studies and other externally focused initiatives
Event support - Support engagement events by helping with event listings, promotional copy, delegate information, presentation materials, follow-up communications and other related content, working with colleagues including the Research Culture Administrator. In person support may also be required
Creative development and media production - Contribute ideas for new approaches,formats and channels, and support the development of creative materials across differentmedia, including images, video, audio, printed materials and digital assets
Monitoring and reporting - Support basic monitoring and reporting of engagement activity, including web, social media and event analytics, helping colleagues understand reach, engagement and audience response
Administration, enquiries and coordination - Provide administrative and coordination support for communications and engagement activity, including occasional first-line support for Innovation Connect enquiries, signposting or escalating requests where appropriate, and helping to keep activity on track against agreed timescales and budgets
Training Outcome:Following completion apprentices could continue into roles such as:
Campaign assistant
Marketing assistant
Paid social senior account executive
Content creator
SEO analytics officer
Social media executive
Employer Description:The University of Portsmouth is a global employer of choice where exceptional people create, share and apply knowledge that makes a difference.
Experience the pride of being part of a select group – one of only four universities in the south-east of England to achieve a prestigious Gold rating in the Teaching Excellence Framework. Additionally, we proudly rank among the top 140 universities globally in the Times Higher Young University World Rankings.
Ambition, Responsibility and Openness drive our every endeavour. Join our esteemed institution with a proven track record of success, and where dedication to excellence is key. We want people to make their mark in a professional community that truly values people, innovation, and achievement.Working Hours :Monday - Thursday 08:30 - 17:15 and Friday 08:30 - 16:15Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Developing and maintaining effective working relationships with the wider Freeport Team, internal and external stakeholders and partner organisations, and effectively liaising with colleagues at all levels.
Developing a strong foundation in business administration through building a clear picture of the work of EMF and the ongoing tasks required to ensure its success.
In particular, providing core administrative support for the Operations Team whilst building experience in the wider work of the Freeport, including;
- Executive Support; Working alongside the Business Manager and Executive Assistant to provide administrative support to the Senior Leadership Team, including diary management, and meeting and event coordination.
- Programme Support: Working alongside the Programme Manager to track progress of key programmes and projects, including maintaining and updating information accurately.
- Governance Support: Working alongside the Governance Lead to assist with key governance processes, including Board and Subcommittee administration and documentation.
Working with the Communications and Marketing Team to assist in responding to a wide range of calls, emails and enquiries effectively, logging relevant information and escalating and/or flagging where necessary, and as required, preparing documents and resources for publication, as well as support with content creation and social media.
Training:
Online attendance with Loughborough College within the first 15 months, one morning per week with onsite sessions in the afternoon to assist with portfolio building and preparation for End Point Assessment.
Diarised visits from dedicated Trainer/Assessor.
Attendance to Loughborough College for an Induction Day. (Induction to take place on the last Wednesday of the month that you are enrolled, 9:30am-3pm. Confirmation of date provided upon enrolment)
Attendance to Loughborough College for Functional Skills (if required).
On-the-job training.
Off-the-job training.
Training Outcome:Potential to continue onto a further apprenticeship such as project management.Employer Description:East Midlands Freeport is uniquely located in the centre of the UK. It includes three sites:
East Midlands Airport and Gateway Industrial Cluster (EMAGIC) in Leicestershire,
Ratcliffe-on-Soar Power Station site in Nottinghamshire,
East Midlands Intermodal Park (EMIP) in Derbyshire.
Each location has excellent transport links and freight infrastructure to support trade and connect to all areas of the country, including other freeports.
Our vision is to transform the East Midlands through economic growth – by harnessing our central location, transport links and unrivalled expertise to enable investment, innovation and collaboration.
We are committed to creating tens of thousands of jobs, boosting skills, and accelerating the region’s commitment to decarbonisation through sustainable development and low carbon energy investments.Working Hours :Monday - Thursday: 8.30am - 4.30pm, Friday 8.30am - 4pm (hours can be flexible)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Initiative....Read more...
Receive, process and manage incoming clinical correspondence.
Scan, upload and file patient documents onto the clinical system.
Update electronic patient records accurately.
Monitor document workflows so correspondence is processed within agreed timescales.
Identify and escalate discrepancies, missing information or urgent correspondence to a senior team member.
Provide general administrative support to the practice and document management team.
Maintain electronic filing systems and databases.
Carry out data entry with a high level of accuracy and attention to detail.
Support audits and quality checks on patient records and documentation.
Communicate with colleagues and healthcare professionals, and respond to internal queries about document management processes.
Training:
The apprentice will receive structured on-the-job training in the workplace.
The apprentice will complete 20% off-the-job training each week, supported by an assessor visiting the workplace.
The apprentice will work towards the Business Administrator Apprenticeship Standard through coursework, assessments and regular progress reviews with the BMet College Assessor and their employer line manager.
Training Outcome:
After successfully completing the Level 3 Business Administrator Apprenticeship, learners will have the opportunity to progress into a permanent business administration or business support role, subject to performance and business needs.
Potential career pathways include Business Support Officer, Senior Administrator, Office Coordinator, Project Administrator, HR Administrator or Finance Assistant. With further experience and development, learners can progress into roles such as Office Manager, Executive Assistant, Project Coordinator or Operations Manager.
Learners may also choose to continue their professional development through higher-level apprenticeships, further qualifications or specialist training in areas such as project management, HR, business analysis, finance or operations.
Employer Description:Sutton Coldfield Group Practice is a busy and welcoming NHS GP practice serving the local community across Sutton Coldfield. As an apprentice, you will have the opportunity to gain valuable hands-on experience within a professional healthcare environment, working alongside experienced clinical, administrative and support teams. You will develop a wide range of business and administration skills while contributing to the smooth running of the practice and supporting the delivery of high-quality patient services. This is an excellent opportunity to build confidence, develop your career and gain valuable experience within the NHS.Working Hours :Monday to Friday, 8.00am - 3:30pm, with 30 minute break.Skills: Communication skills,IT skills,Attention to detail,Administrative skills,Team working,Committed....Read more...
As a Business support apprentice you will train with in all TT Electonics departments and as an apprentice you will be initially responsible (but not limited to):
Handling customer calls, managing customer enquiries, and maintaining accurate ERP records
Liaising with customers, supporting quotations and order processing, and checking purchase orders (POs) against requirements (including technical drawings where appropriate)
Gaining an understanding of health & safety, quality systems, and business controls
Learning key purchasing processes, supplier relations, and procurement activities
Understanding supply chain operations and the flow of materials, stock, and information through the business
Gaining exposure to key HR and finance administrative and control processes
Developing strong general office administration, PC, organisational, and communication skills
Developing a broad business appreciation of how different departments collaborate to deliver for customers
You’ll develop your skills alongside various members of the team, learning a variety of duties and supporting the whole business to continued growth. You’ll be taught and mentored by supervisors who are well versed in the job role and industry, to achieve your full potential and share in the company’s success.
If you are committed and ready to take your first step into a real career with a well-established business, then please apply now! This apprenticeship and opportunity with T T Electronics will be highly competitive, so do not miss your chance!Training:The successful candidate will continue their studies with apprenticeship specialists, RNN Group both remotely and from one of their campuses, giving you the training and support you need to achieve the accompanying qualification.Training Outcome:Opportunity to progress into a permanent role such as Business Administrator, Sales Support Specialist, Customer Service Executive, Purchasing Assistant, or HR/Finance Assistant, with further opportunities for higher-level professional qualifications.Employer Description:TT Electronics is a global provider of design-led, engineered electronics for performance-critical applications in aerospace, defence, medical, and industrial sectors. They design and manufacture advanced technology components that serve critical real-world needs.Working Hours :Monday - Friday, day time hours (includes day release/study time for college studies).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Be reliable and punctual....Read more...
As a Business Administration Apprentice, you'll play an important role in supporting our day-to-day operations while developing valuable workplace skills. Your duties will include:
Communicating with customers and providing updates on service requests
Helping to coordinate service activities and schedule engineer
Supporting the preparation of customer quotes and service documentation
Assisting with purchase orders, invoicing, and other administrative tasks
Ordering and tracking parts to help ensure jobs run smoothly
Working with different teams, including Service, Contracts, and Finance
Scheduling meetings and helping to organise team calendars
Welcoming and coordinating visitors to the office
Monitoring office supplies and ordering stationery when needed
Following up on outstanding actions and helping keep records up to date
Maintaining accurate information on company systems and databases
Providing general administrative support to help the business operate efficiently
Training:Training will take place in the workplace with 1 day per week at college.
Training Outcome:Potential for opportunities within Beckman Coulter and wider Danaher organisation.
OR
Level 3 Business Administrator Apprenticeship
Executive/Personal Assistant
Office Coordinator
Admissions Administrator
HR Administrator
Finance Administrator
Customer Service Coordinator
Employer Description:Beckman Coulter is a global leader in clinical diagnostics, providing the instruments, software, tests, and services that hospitals, laboratories, and healthcare providers use to diagnose disease, monitor health, and guide patient treatment.
Beckman Coulter Diagnostics helps healthcare professionals deliver faster, more accurate diagnoses by providing innovative diagnostic technologies and laboratory solutions that improve patient care, enhance laboratory efficiency, and ultimately contribute to better health outcomes worldwide.Working Hours :Typical working hours are 8.30-5pm Monday to Friday with 1 hour lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative....Read more...
Location: Remote – PhilippinesEmployment Type: Full-TimeWorking Hours: UK Business HoursSalary: Competitive salary from PHP 45,000/month, negotiable based on experience.About the RoleWe’re looking for a reliable, organised, and proactive General Virtual Assistant based in the Philippines to join a growing UK-based Health Tech company.This is a varied, generalist role supporting the team across day-to-day administration, organisation, research, customer communication, and business operations. You’ll work closely with a UK-based team and help keep things running smoothly behind the scenes.You don’t need to be a healthcare expert — we’re primarily looking for someone who is resourceful, detail-oriented, highly organised, and confident working independently in a fast-moving environment.What You’ll Be DoingManaging emails, calendars, appointments and general administrationUpdating spreadsheets, databases, CRM systems and internal recordsConducting online research and gathering informationPreparing documents, reports, presentations and other materialsCoordinating meetings, follow-ups and appointmentsResponding to basic client or customer enquiriesSupporting the team with day-to-day operational tasksOrganising files, documents and digital informationFollowing up on outstanding tasks and making sure deadlines are metAssisting with basic marketing, social media or content-related tasks when requiredHelping document and improve internal processes and workflowsTaking on ad-hoc tasks and projects as the business growsWhat We’re Looking ForPrevious experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, Office Administrator, Customer Support Specialist or similarExcellent written and spoken EnglishStrong organisational and time-management skillsExcellent attention to detailConfident using Google Workspace and/or Microsoft OfficeComfortable working with spreadsheets, online systems and CRM platformsAble to learn new tools and processes quicklyStrong communication and follow-up skillsComfortable working independently with minimal supervisionProactive attitude and a willingness to take ownershipReliable internet connection and a suitable home-working setupWillingness to work UK business hoursNice to HaveExperience with any of the following would be an advantage:CanvaSocial media managementCRM systemsProject management tools such as Asana, Trello or Monday.comBasic bookkeeping or invoicingCustomer serviceRecruitment or HR administrationMarketing or content supportAI tools such as ChatGPTWhat We OfferFully remote work from the PhilippinesWork directly with a UK-based Health Tech companyCompetitive salary starting at ?45,000/month, with flexibility to offer more for candidates with strong or highly relevant experience.Long-term career opportunityVaried responsibilities with opportunities to develop new skillsExposure to an international, fast-growing Health Tech environmentSupportive and collaborative working environmentOpportunity to take on greater responsibility as the business grows....Read more...
Support the Business Executive with day-to-day administration, action tracking, meeting preparation and Mission Atlas records
Maintain accurate spreadsheets, trackers, digital files and document-control records
Assist with finance administration, including invoices, purchase orders, debtor and creditor trackers, payroll data collation and basic reconciliations under supervision
Draft professional emails, letters, reports, meeting notes and action logs
Liaise professionally with colleagues, suppliers, commissioners and the training provider
Help improve processes, data quality and the effective use of approved business systems
Handle employee, service-user and financial information confidentially and securely
Complete all apprenticeship learning, protected off-the-job training and portfolio activities
Training:
On the job training delivered by the employer
Apprentices without Level 2 English and maths will need to achieve this level prior to taking the end point assessment. For those with an education, health and care plan or a legacy statement, the apprenticeships English and mathematics minimum requirement is Entry Level 3
Allocation of an apprenticeship delivery coach who will carry out regular training
Assessment and support visits to ensure you acquire new learning, knowledge skills and behaviours in order to progress and develop
Identify, track and support 6 hours off the job training activities
Quarterly formal progress review meetings, identifying learning achievements and next steps
Training Outcome:
Potential progression to Finance Assistant, Business SupportOfficer, Payroll/Accounts Administrator or Mission AtlasCoordinator
Further study, such as AAT, may be supported subject to performance and business need
Employer Description:DLS Social & Healthcare Ltd is a CQC-regulated care providersupporting adults and young people across Somerset. Wecombine compassionate, person-centred services with stronggovernance, digital systems and continuous improvement. Theapprentice will join a supportive office team and receive structuredmentoring.Working Hours :Monday to Friday, 9:00am to 5:00pm, with a 30-minute unpaid
lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Keen to learn....Read more...
Contributed to curriculum planning and evaluation, supporting the implementation of teaching programmes
Assisted in lesson delivery and interacted effectively with teachers and pupils
Adapted learning activities in response to pupil needs and progress
Supported the use of ICT in learning, helping pupils build confidence and independence in technology use
Provided individual and group support, explaining tasks, reinforcing key concepts, and maintaining pupil engagement and motivation
Delivered short sessions to the whole class, such as reading activities
Encouraged communication and participation through role play and interactive tasks
Promoted inclusion, teamwork, and positive pupil relationships
Fostered independence, confidence, and self-esteem among pupils
Assisted in lesson planning, delivery, and evaluation in collaboration with teaching staff
Monitored pupil progress and provided constructive feedback to the teacher
Contributed to assessment through observation, reporting, and accurate record keeping
Supported classroom management through the preparation and organisation of resources, equipment, and materials
Completed administrative tasks such as producing learning materials and managing coursework
Liaised with parents, carers, specialist teachers, and external professionals to support pupil development
Ensured the safety, welfare, and inclusion of pupils, providing personal and hygiene support where required
Training:
Apprenticeship Level: Level 3 Teaching Assistant ApprenticeshipLocation: Naylorsfield Drive, Liverpool, L27 0YDExpected Duration: 16 months
Delivery: All learning will be delivered online alongside placement at the school
Training Outcome:
Possible full-time employment after the apprenticeship
Employer Description:Millstead School caters for children aged 2 – 11 years who have severe or profound learning and/or physical needs, including complex autism.
The Governors and Executive Headteacher of our OUTSTANDING school (Ofsted January 2024) are looking for engaging individuals who have the desire, drive and enthusiasm to make a difference to our pupils’ lives and who can make an immediate contribution to the way our pupils learn and interact. They should be dynamic in their approach to making learning fun and accessible for all pupils.Working Hours :Monday to Friday (8.45am to 3.30pm, and every other Monday until 5pm), term-time only, 32 hours per weekSkills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Positive attitude,Friendly, caring & nurturing,Passionate about education....Read more...
The role encompasses a wide variety of tasks. Responsibilities will evolve as your competence and confidence grow, with increasing ownership and complexity over the 18-month programme.
Business Administration & Secretarial Support
Manage all incoming and outgoing correspondence (email, post, client portals), drafting professional responses and ensuring timely escalation or resolution.
Maintain accurate, well-organised electronic and physical filing systems, document version control, and central knowledge repositories (SharePoint/OneDrive).
Coordinate travel, accommodation, and logistics for directors and team members attending client meetings, training events (e.g. ServiceNow Knowledge), and business development activities.
Provide comprehensive personal assistant support to the Managing Director and Director of Operations: diary management, meeting scheduling, agenda preparation, and prioritisation of commitments.
Finance & Commercial Administration
Prepare, format, and issue client invoices and statements in line with signed contracts, billing schedules, and company procedures.
Receive, log, and process supplier invoices and expense claims; maintain the purchase ledger and support timely payments.
Monitor aged debt, professionally chase outstanding payments, and contribute to cashflow and management reporting.
Assist with basic business finance management: budget tracking, forecast inputs, credit card reconciliations, and preparation of monthly financial packs for directors.
Support payroll and pension administration processes as the team expands.
Contracts, Compliance & Governance
Draft, format, and issue contracts, Statements of Work (SoWs), NDAs, and variation orders using approved templates; coordinate internal review and approval workflows.
Maintain the central contract register, insurance certificates, compliance trackers, and supplier/client due-diligence records.
Conduct compliance and pre-engagement checks; support maintenance of company registers and statutory filings (under supervision).
Uphold strict confidentiality, data protection (UK GDPR), and information security standards — particularly important when handling public sector client data.
Assist with policy reviews, process documentation, and implementation of improvements aligned to BOX3’s business continuity and governance frameworks.
Meetings, Projects & Stakeholder Coordination
Organise, attend, and produce accurate, professional minutes and action logs for internal and client meetings; proactively chase actions to completion.
Support business development and bid activity: formatting proposals and responses, collating CVs and compliance evidence, coordinating submissions, and maintaining bid trackers.
Provide light-touch project coordination support: timesheet collection, milestone tracking, and basic RAID log maintenance (as competence develops).
Help organise company events, team away-days, and client hospitality.
General Business Support & Continuous Improvement
Act as a central point of contact for routine operational queries from directors, contractors, and external parties.
Identify and propose process improvements to increase efficiency, reduce errors, or enhance the candidate/apprentice experience.
Fully engage with the apprenticeship programme: complete all off-the-job learning, build a high-quality portfolio, participate in progress reviews, and prepare thoroughly for End Point Assessment (EPA).
Undertake any other reasonable duties required to support the smooth operation and growth of BOX3 LTD.
Training:You will be working towards a level 3 business administration apprenticeship.
You will attend training one day a week.
Training centre is located at CDC Centre, Cricket Inn Road, Manor Lane, Sheffield, S2 1TR.Training Outcome:Successful completion of the apprenticeship opens clear progression routes within BOX3 LTD’s Business Operations, Finance, and Project Management practices.
With our ambitious growth plans (dedicated Sheffield office, team expansion to 5–8+ staff, telecom reseller development, and regional/offshore capability), there will be tangible opportunities to move into permanent roles such as:
Business Administrator / Operations Coordinator
Finance Assistant / Commercial Administrator
Project Coordinator / Bid Support Specialist
Executive Assistant to Directors (as the business scales)
We are committed to developing our people internally. Many of our future leaders and specialists will come from apprenticeship and early-career routes. Salary upon successful completion and transition to a permanent role is targeted at £25,000 per annum (subject to role, performance, and market conditions), with ongoing annual salary reviews and access to the company bonus scheme.Employer Description:BOX3 is a UK-owned, truly independent consultancy. Our founders bring over 50 years of accumulated experience delivering transformation across Central Government, Law Enforcement, Health, and National SecurityWorking Hours :Monday to Friday, 9.00am - 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Are you an experienced bookkeeper looking for a varied part-time role with flexibility over your daily working hours?
W.J. & M. Mash Limited is a long-established, family-owned business with interests spanning farming, property and Bovingdon Airfield Studios.We are looking for a capable, organised and dependable Bookkeeper & Personal Assistant to take ownership of day-to-day bookkeeping, payroll and business administration while providing practical support to the Managing Director.This could be an excellent opportunity for someone local who wants meaningful part-time work, plenty of variety and a working pattern that can accommodate commitments outside work. You will also benefit from a substantial handover period before the maternity leave begins.Why consider this opportunity?
Approximately 20 hours per weekFlexibility to agree practical daily start and finish timesA varied role across finance, property, farming and general business administrationA substantial handover periodA friendly, informal and practical working environmentThe opportunity to take ownership within a long-established family business
The role
You will combine hands-on bookkeeping and payroll administration with PA support for the Managing Director and wider administrative assistance across the family business.Your responsibilities will include:
Managing purchase and sales ledgersProcessing supplier and customer invoices, payments, expenses and prepaid cardsMaintaining accurate financial records and completing reconciliationsPreparing VAT returnsProcessing monthly payroll, including PAYE, National Insurance and pension requirementsMonitoring outstanding invoices and supporting cash collectionLiaising with employees, suppliers, customers and external advisers on routine finance mattersOrganising appointments, meetings, correspondence, travel and logistics for the Managing DirectorTracking deadlines and following up agreed actionsSupporting property matters alongside the outsourced property managerMaintaining farming recordsAssisting with ad hoc projects across the business
About you
You will be accurate, dependable and comfortable taking ownership within an owner-managed business where priorities can change and common sense matters.Salary and benefits
£40k (full time equivalent)25 days' annual leave, pro-rated for part-time hours, plus bank holidaysWorkplace pension with a 3% employer contribution based on qualifying earnings and a minimum 5% employee contributionApproximately 20 hours per week across four or five daysScope to agree mutually workable daily start and finish timesA friendly, informal and practical working environmentA substantial handover period before the maternity leave begins
You will need:
Practical bookkeeping or accounts administration experienceExperience managing ledgers, invoicing, payments and reconciliationsExperience preparing VAT returns and processing payrollConfidence using Sage 50 and Excel or other spreadsheetsStrong organisational skills and attention to detailThe ability to work independently and manage changing prioritiesClear and personable communication skillsComplete discretion when handling confidential information
Previous PA or executive support experience would be advantageous but is not essential. Farming experience is also not required, although an interest in learning about the wider farming and property business would be welcomed.
How to apply
Please send your CV and a brief covering note outlining your relevant experience, availability and preferred working patternWork will be conducted in the site offices at Grove Lane.No recruiters please!....Read more...
Content and Campaigns:
Helping to create content for websites, social media, newsletters, email campaigns, events and promotional materials
Drafting social media posts, website copy, campaign messages and other communications
Supporting the planning and delivery of integrated multi-channel marketing campaigns
Gathering information, images, case studies and other content from colleagues and partners
Helping to maintain campaign calendars, project trackers and deadlines
Supporting product launches, events and other promotional activity
Images, Graphics and Digital Material
Creating images, graphics and visual content for digital and printed marketing materials
Producing digital displays, campaign materials, proposals and presentations
Using tools such as Canva, PowerPoint and other design or content-creation software
Adapting approved templates for different audiences, campaigns and communication channels
Helping to maintain a central library of images, logos, templates and design assets
Ensuring visual materials are accurate, accessible and consistent with the organisation’s brand
Digital and Social Media:
Uploading and publishing approved content across websites, social media and other digital platforms
Scheduling posts and updates in line with content calendars and campaign plans
Adapting content so that it is suitable for different platforms and audiences
Checking published content for accuracy, formatting, accessibility and working links
Monitoring basic engagement and escalating messages or enquiries where appropriate
Email Marketing and Data:
Supporting the creation, checking and scheduling of email campaigns and newsletters
Using email marketing and customer relationship management systems
Helping to maintain accurate marketing contact lists
Following organisational procedures relating to GDPR, consent and data protection
Reviewing basic email performance measures, including open and click-through rates
Brand and Quality:
Learning and applying the organisation’s brand and tone-of-voice guidelines
Proofreading materials for spelling, grammar, accuracy and consistency
Checking that marketing materials meet agreed quality and accessibility standards
Helping colleagues locate and use approved marketing templates and resources
Identifying and raising potential errors or inconsistencies before content is published
Reporting and Administration:
Collecting basic performance information from websites, social media and email platforms
Helping to produce campaign reports, summaries and presentations
Maintaining organised records of marketing activity and completed campaigns
Supporting general marketing administration and coordination
Contributing ideas during team meetings and campaign planning sessions
Training:The programme includes:
13 months of structured training and workplace development
Up to five additional months to complete the End-Point Assessment
One protected training and study day each week
Support from an apprenticeship tutor, your line manager and experienced colleagues
Opportunities to apply your learning to live marketing campaigns and projects
The development of a professional portfolio demonstrating your marketing skills and experience
Regular progress reviews, coaching and feedback
You will be expected to attend training sessions, complete coursework and assessments, maintain your portfolio and take an active role in your own professional development.Training Outcome:A strong foundation for progression into roles such as Marketing Coordinator, Marketing Executive, Digital Marketing Assistant or Content Coordinator.Employer Description:Red Snapper set out in 2005 to deliver quality, value and innovative services to the public safety and enterprise security sectors. Two decades on, that focus hasn’t wavered.
Our portfolio of recruitment, managed services, learning and media gives partners access to unique, end-to-end solutions that are hard to find anywhere else. With offices across the UK, we bring both a national reach and a local point of view to every partnership.Working Hours :Monday to Friday 9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Creative,Initiative....Read more...
The Reception & Office Apprentice will support the smooth day-to-day running of Cubico Sustainable Investments, combining front-of-house reception duties with administrative support across the business.
Working within a professional corporate environment, the apprentice will develop core administration, communication and organisational skills within the renewable energy sector.
Key Duties & Responsibilities:
Front of House:
Always maintain a tidy & presentable reception area
Manage meeting room bookings, ensuring appropriate scheduling and setup
Greet international guests & external visitors warmly
Answer & direct telephone calls, emails & general enquiries in a professional manner
Report any issues in meeting rooms to the Office Manager & IT department
General Administrative Duties:
Manage incoming & outgoing correspondence, including post & courier deliveries
Monitor office conditions & report issues to the Office Manager
Maintain accurate electronic & paper-based filing systems
Ensure confidential business information is handled appropriately & in line with company policies
Support the wider business with general office administration duties as required
Contribute to continuous improvement by identifying ways to enhance administrative processes
Oversee the general upkeep including inventory maintenance & organisation of the main and Executive Committee kitchen
Office Events Coordination:
Help organise company events, meetings & team activities where required
Assist with logistics for board meetings, room setup, catering & on-the-day requests
Skills & Experience Gained:
Front-of-house experience, including greeting visitors, managing calls and directing enquiries professionally
Business administration experience within a professional corporate environment
Knowledge of administrative systems, processes and office procedures
Confident use of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
Professional communication skills with colleagues, suppliers and visitors
Meeting and diary coordination, including room bookings and hospitality arrangements
Document management and record-keeping skills
Data accuracy and attention to detail
Organisation, prioritisation and time management skills
Awareness of confidentiality and handling sensitive information appropriately
Confidence working independently and as part of a team
Exposure to the renewable energy and investment sector
This apprenticeship provides an excellent opportunity to build a strong foundation in business administration within a professional corporate environment, while working towards a nationally recognised qualification.Training:You will be completing the Level 2 Administration Assistant Apprenticeship Standard with Darlington Borough Council Learning & Skills.
The Administration Apprenticeship is designed to equip participants with the fundamentals required to work in any business environment. The programme can be delivered using a blend of on-line, anytime learning and expert-led classroom training covering core topics.
Throughout this Apprenticeship, participants will be supported by tutors who have worked in a business environment and have gained many years of experience and who can truly support you to develop the skills and knowledge required to work in a wide range of administrative roles. This will also provide a potential progression route onto the Business Administrator Level 3 Apprenticeship.Training Outcome:Successful completion of the apprenticeship could lead to full-time employment and progression onto a Level 3 Business Administration Apprenticeship.Employer Description:Established in 2015, Cubico Sustainable Investments (Cubico), a London headquartered firm, is one of the world’s leaders in providing renewable energy across the Americas, Europe and Australia. Owned equally by Ontario Teachers’ Pension Plan and PSP Investments, two of the world’s largest pension funds with over USD 300 bn under management, Cubico is committed to a long-term growth strategy designed to make it one of the largest and best in class renewable energy investors in the world.
Cubico holds a portfolio of around 14 GW, with assets across the wind, solar PV, solar thermal and transmission line technologies. Covering the whole energy chain from development and construction to operation, the company’s portfolio is located across 9 countries: Colombia, Mexico, Uruguay, the United States (USA), Greece, Italy, Spain, the United Kingdom (UK) and Australia.
Cubico is driven by six core values: Diversity, Respect, Integrity, Value Creation and Excellence, which make the final value DRIVE. These values encourage employees to take pride and satisfaction in their work, strive to achieve their goals and go the extra mile to attain outstanding results, while acting with the upmost integrity and behaving ethically in the course of their employment. Cubico’s employees are central to its success and , as a result the company looks for people who believe in its purpose, will take full account of its impact and are motivated to make a positive contribution to communities and the environment and build a better future.
As part of Cubico culture and values, we embrace diversity and equal opportunity. We are committed to building talented teams that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. We particularly encourage applications from under-represented minority groups.Working Hours :Monday - Friday 8.45am - 5.15pm
One day per week set aside for studying or on the job learning (Friday).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working,Patience,Reliable,Approachable....Read more...
We're looking for a highly organised and capable Office & Operations Coordinator to help keep Jaffe & Company running smoothly.What's in it for you?We care a lot about the kind of people we hire. We are building a positive, ambitious environment with people who take their work seriously and want to contribute to building a great company culture.Why Jaffe & Company?We are proud of what we have achieved and excited about our future. Today, we are a team of 32 people and are investing in our next phase of growth, with a focus on developing our people, technology and processes to work more efficiently whilst continuing to deliver the quality of service our clients expect. We are recruiting to support that growth, making this a great time to join a firm that combines deep expertise and personal service with the ambition to keep improving how we work.Benefits:
Pension: 6% employer contribution, 5% employee contribution.Private medical insurance.Life assurance: 4x salary.Gym membership / healthy lifestyle contributions.Regular socials, Friday lunches and much more.Training, study leave and paid professional memberships as required.
What We're Looking ForExperience
Previous experience in office administration, office coordination, operations or a similar role.Experience in professional services would be helpful but is not essential.
About you
Dependable, practical and willing to get stuck in, whatever the task.Takes pride in doing things properly, whether the task is large or small.Notices what needs doing and takes action rather than always waiting for instructions.Comfortable following established processes while looking for sensible ways to improve them.Personable, discreet and comfortable supporting people across all levels of the business.
About the roleThis is a varied, hands-on role at the centre of the business. Your main responsibility will be the day-to-day running of our Camden office, ensuring our team has the environment, equipment and support they need to work effectively. You will also work closely with and support our Practice Director, alongside providing administrative support across the wider business.We need someone who understands that the small things matter. Keeping the office tidy, the kitchen fully stocked, desks organised, stationery fully stocked, printers working and small IT or maintenance issues dealt with quickly all contribute to making Jaffe & Company a great place to work. Just as importantly, the role helps create the culture around the office through things like welcoming visitors, preparing meeting rooms properly and organising team socials. Responsibilities:Office Management
Ensure the office, meeting rooms, kitchens and communal areas are organised, stocked and ready for use.Manage office supplies, groceries, Friday lunches, fruit, coffee, post, couriers and other regular deliveries.Keep the office running smoothly by dealing with equipment, maintenance and minor IT issues, and arranging external support when needed.Organise socials and internal events and coordinate practical health and safety requirements including first aiders and fire marshals.Proactively identify and resolve day-to-day office issues rather than waiting to be asked.
Practice Director & Business Administration
Provide administrative support to the Practice Director across business, operational and financial matters.Support with financial administration, including allocating client payments, payment chasing and debt collection administration.Support projects and recurring administrative processes across the business.Help ensure important administrative tasks are completed accurately and on time.
People & Wider Team Support
Coordinate employee onboarding and offboarding, including IT access, equipment, desk set-up and relevant administration.Maintain and improve onboarding, offboarding and other operational checklists.Help maintain a positive office culture by organising birthday cards, cakes and gifts, and making sure team occasions are recognised and celebrated.Monitor shared inboxes and provide cover for the Client Services team and Managing Partner's Executive Assistant when required.Support calls, meetings, visitors, databases, document administration and other general office requirements.Get involved in wider projects or areas of the business where you have a particular interest or strength.
Additional information
Applicant must have the right to work in the UK. We are unable to provide visa sponsorship for the role.We are a 4-minute walk from Camden Town station.
About UsJaffe & Company has been providing tax preparation and advisory services for American expatriates living in the UK for over 40 years. Our clients come in all shapes and sizes, but for all of them our goal is the same: to help them navigate the complexities of both tax systems and give them the peace of mind that they have professionals they can rely on.With our entire team working across both US and UK taxes, we ensure that both tax jurisdictions are coordinated as efficiently and smoothly as possible. We believe the longevity of our client base reflects the high-quality, friendly and personal service we provide, as well as the knowledge and expertise of our team.What happens next?Please apply here. If shortlisted for the role, our agent Hiring People will contact you. You may be asked to complete a short video interview. Please keep an eye on JUNK/SPAM ....Read more...
