JOB DESCRIPTION
Position Summary:
The Executive Assistant will be responsible for accomplishing multiple complex administrative tasks with minimal supervision. The ideal person will exhibit excellent judgement in handling confidentiality and act with professionalism at all times. The Executive Assistant will possess strong written and verbal communication, administrative and organizational skills.
Specific Requirements:
Maintain executive calendars and schedule meetings at executives' direction. Book executive travel. Prepare executive expense reports. Draft and prepare internal correspondence. Coordinate and assist in preparation of incentive plan letters to employees. Support annual budget (GTO) process by coordinating deadlines and assisting in the preparation of key deliverables.
Background Requirements:
Associate degree. 5+ years of administrative experience or related experience supporting C-suite executives. Advanced proficiency in MS Office (Outlook, Word, PowerPoint, and Excel). Experience in calendar management and expense reporting. High level of professionalism and ability to work with sensitive information. Excellent communication and time management skills. Apply for this ad Online!....Read more...
This is a fantastic opportunity for someone looking to join a purpose driven start up as an executive assistant, full time in Central London. £25k-£35k DOE. The firm we're hiring for is a trailblazer in crypto-asset sector, backed by titans in traditional finance. With roots in the United Kingdom and Ireland, they are setting sail to make it in the US and Asia. They work tirelessly to offer an array of crypto-related products to institutional investors while embracing a strong ethos of regulatory compliance and high-quality customer service.As Executive Assistant, you will be at the heart of this dynamic fintech firm. They offer institutional-grade crypto custody services and has ambitious plans to scale globally. In this varied and engaging role, you will:Provide exceptional reception services, welcoming visitors and ensuring a professional first impressionProactively manage meeting rooms, coordinating setup and logisticsSupport office operations, monitoring supplies and assisting with eventsHandle calendar management, travel coordination, and meeting scheduling for C-suite executivesContribute to special projects and pitch in on administrative tasks as neededHere are the skills you will need:Strong organisational and time management abilitiesMeticulous attention to detailExperience in financial services or other professional sectors is a plusExcellent communication and interpersonal skillsProficiency in Microsoft Office and office softwareA proactive problem-solving attitudeA professional, friendly mannerYou must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.Pursuing a career as an Executive Assistant in the thriving fintech sector provides fabulous opportunities to develop your skills and expand your professional network.....Read more...
£36,000 - £40,000 + BenefitsAre you an experienced professional services industry support specialist keen to avoid the repetitive, long commute into London?In order to maintain and build on our client’s longstanding reputation for delivering service excellence to every one of their valued clients, a highly organised and experienced Executive Assistant, ideally with a professional services background, is required to join a growing wealth management practice specialising in providing strategic financial planning for private clients, trustees and corporate businesses. The successful EA will provide both effective support to the Practice Manager and a highly efficient, outward facing portfolio administration service to clients.Our client’s number one priority is to ensure the individuals and business they work with are in the best possible financial position for their long-term future. They help their clients to pursue their wealth management goals through face-to-face financial planning advice, astute investment management and by utilising their access to the Partnership of St. James’s Place Wealth Management. Applications are particularly encouraged from individuals with previous experience of the financial services sector and an understanding of associated practises and industry terminology.Key Responsibilities
Provide a comprehensive administrative support service, including diary management to the Practice Manager, Financial Advisors and the Senior Partners
Field telephone calls and handle all enquiries in a professional and courteous manner – ensuring all messages are efficiently passed to the relevant team member, resolving queries where possible
Manage all incoming and outgoing post in a confidential manner
Manage team diaries and calendars for internal and external meetings, allowing for travel times between meetings etc.
Regularly maintain and update client databases
Work alongside the Practice Manager to ensure the effective management of general office, facilities
Assist in all business-related tasks e.g. financial illustrations ensuring accurate completion and within regulatory deadlines
Providing portfolio analytics and generating review packs
Provide support in the research and data gathering required to review and assess clients’ existing pensions and investment arrangements
Assist in the preparation of client files for review meetings
Skills & Experience
Previous successful experience as a Personal Assistant or Executive Assistant, ideally in the financial services industry
CRM proficiency
Exceptional organisational, administrative and prioritisation skills
High levels of integrity. Must be discreet and trustworthy
Possess strong communication and interpersonal skills with the ability to liaise with colleagues at all levels within the business
Proficient using all MS Office programs such as Outlook, PowerPoint & Teams
Organised and pro-active with a clear and structured approach
Professional, polite and approachable
Ability to work at pace, without losing focus
This is a fantastic opportunity for an experienced Executive Assistant to join a dynamic, highly ambitious team with an impressive list of HNWI and celebrity clients. Genuine career development opportunities exist for the right candidate alongside a competitive salary based on experience and an attractive benefits package including up to 25 days holiday. Apply now!....Read more...
Are you a Commercial Property Assistant, looking to work in a strong team based at a full-service firm in Market Rasen, Lincolnshire? Sacco Mann are recruiting for a leading regional firm that have been running for over 100 years and deliver a quality service to their loyal clients. You will be working in a varied role, assisting on both commercial property matters.
Working in the Commercial Property team you will be the first point of contact for clients, assisting with queries. You will be supporting fee earners on cases relating to landlord-tenant issues, estate management, sales, and refinancing. This will include preparing legal documents, opening, closing, and progressing files, and any other administrative duties required by the department.
To be considered for this position, you will have previous commercial property experience. The firm offer healthcare, pension, training and development opportunities and an excellent holiday entitlement.
How to Apply
To apply to Commercial Property Assistant role in Market Rasen, please contact Vicky Cavendish on 0113 236 6713 in our Chartered Legal Executive and Paralegal division.
Alternatively, if you would like to hear about the other opportunities that we have then please visit our website or contact one of our consultants.
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Location: Filton, UK
Company: Commercial Division
Job Description:
We are seeking a dynamic individual to join our esteemed team within the UK Commercial division as an Executive Assistant to the UK National Representative and Head of Filton Site. This pivotal role based in Filton will involve providing direct support to key leadership personnel and contributing to the efficient functioning of our operations.
Key Responsibilities:
Serve as a Personal Assistant to the UK National Representative and Head of Filton Site, ensuring their schedules are optimally managed and supported.
Manage travel arrangements and expenses efficiently, ensuring adherence to company policies.
Maintain and organize diaries, coordinating meetings, and taking comprehensive minutes.
Provide administrative and logistical support, including ad-hoc project assistance.
Coordinate visitor bookings and taxi arrangements for external and transnational guests.
Assist in end-to-end purchasing processes, particularly utilizing Click and Buy system.
Support monthly reporting and standard presentation preparation.
General Requirements:
Uphold integrity and discretion with sensitive company information.
Demonstrate commitment to highest standards of Ethics & Compliance.
Embrace digitalization and adapt to evolving work practices.
Foster connections with counterparts in Broughton and international locations.
Desired Skills and Qualities:
Excellent communication skills, both written and verbal.
Ability to efficiently organize and prioritize tasks, managing multiple responsibilities simultaneously.
Familiarity with internal organizational processes and tools.
Strong problem-solving abilities and resourcefulness.
Collaborative mindset, functioning effectively within a team environment.
Willingness to voice opinions and concerns constructively.
Capacity to remain composed and effective under pressure.
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Operations Executive £24,000 part-time salary (£28,125 FTE) Fixed term for 10 months 32 hours per week, Monday to Friday flexible between 8 am and 6 pmOxford (OX4 1JE)Start date: May 15 2024
The Post As Operations Assistant, your responsibilities will include, but not limited to:Tenant Administration
Assisting the Operations Manager with a range of tenant administration, including:
• Coordinating processes for tenants moving in and out, including liaison with tenants and with Sales, Property Management, Finance and IT teams, and issuing new leases and licences from standard templates• Maintaining and updating templates of leases and licences• Keeping tenants’ electronic and paper records up-to-date• Dealing with tenants’ administrative queries• Maintenance of building plans• Issuing consents to sub-letting• Preparing and maintaining procedure documents for tenant administrative processes• Drafting terms within leases and licences, which are outside of the standard templates• Assisting with non-financial aspects of the rent review process • Coordinating the process for annual lease and licence renewals
Development of Company’s electronic Information system (Netsuite) • Assisting the Operations Manager with the development and implementation of the Netsuite system• Designing reports• Training staff in use of Netsuite• Assisting staff with importing/exporting data, producing reports, setting up dashboard
Central purchasing contracts
Mobile phones and 365 licences• Maintain employee phone list and location of phones• Order new phones within policy• Allocation of SIM cards• Check invoices from suppliers are accurate and investigate unusual costs• Monitor Office 365 office exchange licences
Utilities• Maintain gas, electricity and water usage spreadsheets• Liaise with property managers to get readings• Communicate with suppliers to ensure accurate billing• Checking electricity usage reports for half-hourly meters and investigating unusual costs• Reviewing solar credit readings and checking correct income is received
Support the full-time Operations Assistant with other central contracts (photocopiers and sanitary bins)• Dealing with annual contract renewals and obtaining best prices• Liaising with Regional Managers on requirements • Approving invoices • Preparing and reviewing annual budgets
Supporting the part-time Operations Assistant with business rates administration • Becoming familiar with business rates rules and practices• Calculating business rates liability for each of our buildings and ensuring that the correct business rates are charged• Identifying the most appropriate business rates treatment for new units/buildings• Approving business rates invoices• Notifying local authorities of changes of occupier and sorting out errors in billing• Liaising with the Valuation Office over valuations and splitting of properties, as required• Dealing with business rates queries from colleagues and tenants
General Duties• General admin support to the department• Drafting some communication materials• Filing and any other administrative tasks as required• Assist the Operations team in providing and delivering information to colleagues on roles and procedures
Other responsibilities• Working within the company’s procedures and policies• Working to improve the company's social and environmental objectives
Person Specification
The successful candidate will: • Be highly organised and efficient, with an ability to prioritise work within tight deadlines, to multi-task and to be flexible• Have strong analytical skills• Have a high level of attention to detail and precision, including having the aptitude and patience to sort out detailed problems from time to time• Be able to act quickly and effectively and use initiative• Have excellent oral and written communications skills in English, including the ability to communicate with customers on administrative details politely and effectively• Be numerate and in particular be comfortable producing simple budgets and financial reports in Excel, analysing costs and income, and using percentages and similar intermediate-level functions in Excel• Have a proven ability to be confidential• Be skilled at using Microsoft software, especially Outlook, Word and Excel• Have an aptitude for using databases• Be committed to social and environmental issues• Be considerate and comfortable working in a large, open-plan office.
Experience of any of the following would be an advantage:• The social or environmental sector• Property administration• Property law
Benefits include 25 days holiday entitlement, in addition to all public bank holidays. We offer a 3% to 7% company contribution to a pension, life insurance, a company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.
Click ''Apply'' to be emailed information about how to complete your application.....Read more...
Operations Executive £24,000 part-time salary (£28,125 FTE) Fixed term for 10 months 32 hours per week, Monday to Friday flexible between 8 am and 6 pmOxford (OX4 1JE)Start date: May 15 2024
The Post As Operations Assistant, your responsibilities will include, but not limited to:Tenant Administration
Assisting the Operations Manager with a range of tenant administration, including:
• Coordinating processes for tenants moving in and out, including liaison with tenants and with Sales, Property Management, Finance and IT teams, and issuing new leases and licences from standard templates• Maintaining and updating templates of leases and licences• Keeping tenants’ electronic and paper records up-to-date• Dealing with tenants’ administrative queries• Maintenance of building plans• Issuing consents to sub-letting• Preparing and maintaining procedure documents for tenant administrative processes• Drafting terms within leases and licences, which are outside of the standard templates• Assisting with non-financial aspects of the rent review process • Coordinating the process for annual lease and licence renewals
Development of Company’s electronic Information system (Netsuite) • Assisting the Operations Manager with the development and implementation of the Netsuite system• Designing reports• Training staff in use of Netsuite• Assisting staff with importing/exporting data, producing reports, setting up dashboard
Central purchasing contracts
Mobile phones and 365 licences• Maintain employee phone list and location of phones• Order new phones within policy• Allocation of SIM cards• Check invoices from suppliers are accurate and investigate unusual costs• Monitor Office 365 office exchange licences
Utilities• Maintain gas, electricity and water usage spreadsheets• Liaise with property managers to get readings• Communicate with suppliers to ensure accurate billing• Checking electricity usage reports for half-hourly meters and investigating unusual costs• Reviewing solar credit readings and checking correct income is received
Support the full-time Operations Assistant with other central contracts (photocopiers and sanitary bins)• Dealing with annual contract renewals and obtaining best prices• Liaising with Regional Managers on requirements • Approving invoices • Preparing and reviewing annual budgets
Supporting the part-time Operations Assistant with business rates administration • Becoming familiar with business rates rules and practices• Calculating business rates liability for each of our buildings and ensuring that the correct business rates are charged• Identifying the most appropriate business rates treatment for new units/buildings• Approving business rates invoices• Notifying local authorities of changes of occupier and sorting out errors in billing• Liaising with the Valuation Office over valuations and splitting of properties, as required• Dealing with business rates queries from colleagues and tenants
General Duties• General admin support to the department• Drafting some communication materials• Filing and any other administrative tasks as required• Assist the Operations team in providing and delivering information to colleagues on roles and procedures
Other responsibilities• Working within the company’s procedures and policies• Working to improve the company's social and environmental objectives
Person Specification
The successful candidate will: • Be highly organised and efficient, with an ability to prioritise work within tight deadlines, to multi-task and to be flexible• Have strong analytical skills• Have a high level of attention to detail and precision, including having the aptitude and patience to sort out detailed problems from time to time• Be able to act quickly and effectively and use initiative• Have excellent oral and written communications skills in English, including the ability to communicate with customers on administrative details politely and effectively• Be numerate and in particular be comfortable producing simple budgets and financial reports in Excel, analysing costs and income, and using percentages and similar intermediate-level functions in Excel• Have a proven ability to be confidential• Be skilled at using Microsoft software, especially Outlook, Word and Excel• Have an aptitude for using databases• Be committed to social and environmental issues• Be considerate and comfortable working in a large, open-plan office.
Experience of any of the following would be an advantage:• The social or environmental sector• Property administration• Property law
Benefits include 25 days holiday entitlement, in addition to all public bank holidays. We offer a 3% to 7% company contribution to a pension, life insurance, a company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.
Click ''Apply'' to be emailed information about how to complete your application.....Read more...
About YouAre you highly organised with good attention to detail and the ability to inspire this in others? Do you like to make a difference?Would you enjoy working with senior leaders to provide the support and information they need to make great decisions?If yes then read more………Working collaboratively, you'll take pride in working with senior leaders to help them work effectively. You'll ensure they have the information and support they need to make great decisions. You’ll enjoy problem solving and working on your own initiative. Creative in managing events, you'll not be phased by short deadlines, IT issues or other externally driven challenges that occur in this line of work. You know the importance of attention to detail and being organised and can inspire it in others. You’ll be curious to learn from others and know the importance of planning, engaging and communicate well. You’ll have managed colleagues or a team – or be motivated to do so. You’ll understand the vital importance of PA, administrative and secretariat style roles. You'll inspire and lead your team to be recognised as governance and administrative professionals who help the whole organisation deliver for the communities we serve. We don’t expect candidates to meet every aspect of the Job Description. If your experience looks a little different from what we've identified, and you think you can bring value to the role, we'd love to learn more about you!About The RoleYou'll work closely with our Chair and CEO to manage our Secretariat Team and deliver great support, executive assistant and secretariat services. This includes arranging site visits and events across Great Britain so we can engage with partners and customers across the three nations we serve.You’ll take a pride in delivering efficient meetings and helping our Board and Executive make great decisions. You'll provide timely and effective planning, information and support. You’ll lead, develop and inspire your team to work across the organisation. Working externally with partners , you'll deliver good governance, seek best practice and ensure that our policies and processes are proportionate and effective. Role location: Activity based onsiteFor more information about the role please refer to the attached job description. Schedule:Application closing date: 29 April 2024Sifting date: 30 April 2024Interviews: w/c 6th May 2024(If you are unavailable on these interview dates please make us aware, and we will look at alternative dates) Security:Successful candidates must pass basic security checks and will be subject to UK Immigration requirements.About The Coal AuthorityOur benefits:
A market leading pension scheme - our employer contribution rate is around 27%A choice of working patterns; full-time, part-time, job-shareFlexible working arrangements availableGenerous holiday allowance – 27.5 days annual leave, plus the ability to flex an extra 6 days in addition to 8 public holidaysAdoption or shared parental leave of 26 weeks full pay (subject to qualifying criteria)Support with professional qualificationsPayment of one annual professional subscriptionFree, confidential Employee Assistance ProgrammeDiversity Network GroupsMental Health AlliesEmployee discounts available through EdenredAnnual health check£15 per month towards wellbeing activitiesCivil Service Sports and Social clubA values based recognition schemeOn-site free parking, tea, coffee and soft drinks in the Mansfield officeWorking with us:We offer different ways to work flexibly, and the following types of flexibility are usually possible: job share, flexible hours, working from home for part of the week and compressed hours. Please feel free to talk about what flexibility means to you at your interview.With a genuine commitment to flexible working, we believe that work life balance is incredibly important.Who we are:Here at the Coal Authority, we really are a great team to work with. We’re united in our passion and commitment to make a better future for people and the environment in mining areas.We carry out a wide variety of essential services from responding to coal mining hazards, to keeping everyone and everything safe from mine water pollution.We are excited about what our future holds. Our work is helping to develop a new sustainable source of renewable energy for the UK. By harnessing the energy from mine water heat, we hope to play a key role towards helping the UK to meet net-zero emissions by 2050.We truly are a supportive organisation where we all live and breathe our values. We are inclusive, trusted and progressive in everything that we do.Equality, Diversity and Inclusion:Here at TCA we don’t just accept difference – we celebrate it, support it, and thrive on it for the benefit of our colleagues, our customers and our communities. We are proud to be an inclusive employer. We are committed to developing a supportive, inclusive, caring and positive community. We encourage applications from people from different backgrounds, identities, cultures and beliefs. Diversity is vital to our success and innovation and is fundamental to our values of being trusted, inclusive and progressive.As part of our commitment to increasing the diversity of our workforce, we provide a guaranteed interview to applicants who meet the minimum selection criteria who are disabled or from a minority ethnic community.If you require any reasonable adjustments or alternative format application forms you can get in touch with us by contacting the team by email at recruitment@coal.gov.uk or by phone on 01623 637000.....Read more...
