Support a leading educational establishment providing a high-quality data administration service to a busy department whilst gaining industry experience in this full-time temporary role! Within the Administration Support role your responsibilities will include:
Working in the Vice Chancellors office assisting with administration duties including ; booking accommodation, travel and catering Raising purchase orders and reconciling against invoicesMaintaining and updating Excel spreadsheetsAnswering telephone calls and email correspondence Updating the intranet channel Other administration tasks as and when required
We are keen to speak to you if you have the following experience:
Previous experience in an administration roleGreat IT Skills and experience with using ExcelCustomer service skills and a great telephone manner
This is a temporary full time role working, 37 hours per week from 8:30 am - 17:00pm for a minimum of 6 weeks. This role is based in Wrexham and offers £11.50 per hour + holiday pay. Please get in touch today if this sounds like the perfect role for you! ....Read more...
High Performance Computing HPC Team Leader required for a Data Centre IT Services team providing HPC and Cloud services, developing the DevOps environment modernising IT Operations leveraging Agile methodologies. This leadership role will shape the organisational infrastructure, HPC and Cloud driving innovation at the cutting edge of high performance computing.
Skills
HPC Linux administration.
Leadership experience in HPC administration and services.
DevOps Scripting and automation
Cloud administration Ansible, OpenStack, Kubernetes, CI/CD, Docker, etc.
Virtualization
Storage, CPU and GPU
Monitoring FAI, Puppet and Zabbix
Agile and ITIL
Role
System infrastructure improvement, evolution, availability and stability.
Mentor and coach members of the team.
Third line technical support, preventative maintenance and tool design and development.
Computer Science or similar degree ideally with post graduate qualification.....Read more...
High Performance Computing HPC Team Leader required for a Data Centre IT Services team providing HPC and Cloud services, developing the DevOps environment modernising IT Operations leveraging Agile methodologies. This leadership role will shape the organisational infrastructure, HPC and Cloud driving innovation at the cutting edge of high performance computing.
Skills
HPC Linux administration.
Leadership experience in HPC administration and services.
DevOps Scripting and automation
Cloud administration Ansible, OpenStack, Kubernetes, CI/CD, Docker, etc.
Virtualization
Storage, CPU and GPU
Monitoring FAI, Puppet and Zabbix
Agile and ITIL
Role
System infrastructure improvement, evolution, availability and stability.
Mentor and coach members of the team.
Third line technical support, preventative maintenance and tool design and development.
Computer Science or similar degree ideally with post graduate qualification.....Read more...
Reception administration – greet visitors including customers, answer phone calls, manage visitor book and visitor fobs
Training Academy Administration – ensuring accommodation and travel requirements are met, dietary requirements are known and buffet planned
Travel Administration support – acting as cover for travel tickets as required
Facilities support – arrange scheduled maintenance, ad hoc requirements with contractors according to tickets raised, ensuring all relevant documentation is completed and maintained, including invoices and ticket system
Approved Supplier Management - ensure that Sysmex maintains supplier documents as required. Liaise with new suppliers to obtain the required documentation to approve on internal systems
Carry out internal supplier reviews to ensure maintained suppliers are still in use. BSI Audit and internal audit to show no non-conformities and process followed in line with company process and ISO requirements
Approved Suppliers set up with minimal delay to enable use and POs to be raised. Ensuring that out-of-use suppliers are updated and removed from use. Environmental Reporting – Collate energy and waste data from company records and supplier invoices to submit for reporting to Sysmex Corporation
New Starter Administration – ensure that new starter administration tasks are completed including management of key documents and general support such as locker provision and home office equipment
Document Control – work with the BMS (Business Management Systems) Team and others to update and maintain controlled document
Health & Safety support – provide support to H&S Officer including SDS & COSHH administration and completion, DSE administration)
BMS Support – work with the BMS team as deemed necessary to maintain and control the organisation's Business Management System
Assist with the completion of supplier questionnaires as required
Please note this role will be office-based due to covering the reception desk
Training:To meet the requirements of the Level 3 Business Administrator apprenticeship programme you will need to spend 6 hours a week of your time undertaking off-the-job learning, which will include:
Formal training, including online learning and internal learning events
1-2-1s with your coach and line manager
Observing and shadowing colleagues
Writing up learning reflections for your portfolio
Training Outcome:Full-time employment.Employer Description:Sysmex UK Ltd is the distributors and support network for Sysmex automated haematology and coagulation diagnostic analysers, reagents and information systems for laboratories and healthcare facilities within the UK and Ireland. Sysmex UK Ltd prides itself on providing exceptional customer service, cutting edge technology in order to aid the customer and patient.Working Hours :Monday to Friday 9am to 5pm.Skills: Communication skills,Attention to detail,Organisation skills,Administrative skills....Read more...
Our client is a heavyweight firm of Patent and Trade Mark Attorneys with offices throughout the UK and Europe. We have been instructed on their current requirement for a talented Patent Formalities Administrator to join their friendly Patent Formalities Administration team. Supporting Attorneys based in multiple offices, due to their substantial presence in the UK, there is great flexibility here in terms of your location.
As a valued member of the collegiate Patent Formalities Administration team, the crux of this varied role is to work cohesively with fee earners to deliver a full and outstanding patent formalities administration service. Desirably but not essentially, you’ll be CIPA qualified with a solid background in patent formalities administration procedures and filing requirements for the UK, Europe and other jurisdictions.
Your understanding of the patent process and outstanding communication with colleagues, clients and patent authorities will allow you to thrive in this role, as will your highly efficient and organised approach to your broad day-to-day responsibilities.
If you’re a team player who is exploring your career options and would appreciate a conversation about this stand out Patent Formalities Administrator offering then please do contact Clare Humphris today on 0113 46 77 112 or email: clare.humphirs@saccomann.com
....Read more...
Are you interested in a new permanent position for the New Year? Are you looking for a role where you can utilise your administration and customer Service skills while gaining new skills and experiences? look no further! In the Administration Assistant role you will be:
Arranging appointments with clients, and inputting to diary systemMaking telephone calls/sending e-mails/letters to progress files ,printing, preparing and scanning documentsRequisitioning payments to clients and organisationsOther general administrative duties as and when required
To be considered for the Administration Assistant role you will need:
Previous administration experience Must be IT Literate and able to use Microsoft packages including ExcelCustomer service skills and to be organised Experience in using Case Management System would be an advantage
This is a permanent part time position based in Colwyn Bay, however may sometimes be needed at their Rhyl offices. Working hours are ideally 14:00pm - 17:00pm. This role offers a pro rata salary of £22,010.56If this role sounds like the perfect role for you, please apply or get in touch today!....Read more...
Are you interested in a new permanent position for the New Year? Are you looking for a role where you can utilise your administration and customer Service skills while gaining new skills and experiences? look no further! In the Administration Assistant role you will be:
Arranging appointments with clients, and inputting to diary systemMaking telephone calls/sending e-mails/letters to progress files ,printing, preparing and scanning documentsRequisitioning payments to clients and organisationsOther general administrative duties as and when required
To be considered for the Administration Assistant role you will need:
Previous administration experience Must be IT Literate and able to use Microsoft packages including ExcelCustomer service skills and to be organised Experience in using Case Management System would be an advantage
This is a permanent role for the right candidate and is based in Colwyn Bay, however may sometimes be needed at their Rhyl offices. Working hours are full time 9:00am - 17:00pm Monday - Thursday and an early finish on a Friday at 16:00pm. This role offers an annual salary of £22,010.56 If this role sounds like the perfect role for you, please apply or get in touch today!....Read more...
Looking to join a collaborative team environment whilst developing your experiences and learning new skills? Be part of an important role providing project administration support that will make a difference to the lives of individuals and the establishment. In the Administrator, you will be:
Providing project administration support including record keeping, filing, managing documentation, diary management in organising meetings, processing paperworkCommunicating with external and internal individuals Other administration duties to assist the project team
To be successful in the Administrator role, you will need:
Previous administration or project experience Strong communication and service skills Proficient in IT software packages, including Google Suite
This is a temporary position until end of February 2025 initially, working full time hours, Monday to Friday. You'll be based from offices in Abergele, on an hourly rate IRO £12.84 + benefits.If you are passionate about helping people and ready to make a positive impact, we’d love you to apply today!....Read more...
As a Business Administration Apprentice, you will develop the knowledge of the business principles. This role will also include communicating effectively as you will be responsible for incoming calls and general office administration duties as well as supporting and working within the wider team.
As a Business Administration Apprentice your main duties will include:
Answering the telephone and dealing with queries
Processing invoices
Sending emails
Typing letters
Client contact
General administration
Scanning
Archiving
Plus, other duties as directed by the employer to support the company’s growth including working in the sales and support team.Training:Business Administrator Level 3.
The training sessions will take place once every two weeks in Woodford.Training Outcome:Upon completing the course, you will have the opportunity to progress to AAT.Employer Description:ULT was founded in 1999 and is a friendly family run business which has grown organically through glowing customer referrals as well as through the acquisition of 10 different companies.
UTL is based in Epping Essex and also has offices in Moorgate London, Kent and Sheffield and with engineers nationwide
UTL is a company uniting technology including security, cabling, telecom solutions and document solutionsWorking Hours :9am to 5.30pm, working days TBCSkills: Communication skills,IT skills,Attention to detail,Customer care skills,Number skills,Analytical skills....Read more...
General Administration
Assist with basic office and clerical administration as required including but not limited to:
Responding to telephone enquiries and emails, taking/forwarding messages as required
Undertake miscellaneous administration duties as directed such as postage and purchasing requirements
CRM Administration - assist in maintaining the internal CRM system, to keep client details, records and programme information up to date
Learning how to use the Emergenetics+ website and troubleshoot participant / client issues
Internal Events
Support with the preparation and planning of internal events, including but not limited to:
Foundation events
Conferences, when required
Assisting in the administration of Certification Programmes:
Registration forms administration
Venue logistics – booking and liaising
Participant diary management and JI’s
Certification LMS management (producer training provided)
Ordering manuals / shipping post certification resources
Record management
External Client Programmes
Support with the preparation and planning of external client events, including but not limited to:
Delegate list management
Print/collate/bind programme documentation as directed and assist in managing delegate attendance/tracking
Monitoring, printing and preparing Emergenetics reports and eLearning completions
Process programme feedback responses, prepare & format Feedback Reports
Managing any additional administration to ensure smooth running of client programmes delivered.
Operations General
Assist with other Operations related tasks, including but not limited to:
Zoom/Teams invite management and creation
Producing external client virtual sessions when required via Zoom/MS Teams
Take meeting minutes and ensure follow-up actions are recorded
Skills and Qualifications:
Experience with Microsoft Office Suite
Previous office experience desirable
Experience using Zoom and MS Teams
Good standard of written and verbal communication
Keen eye for detail
Ability to be agile and adapt workload when the need arises
Training:Training will take place at work with support from Cambridge Regional College.Training Outcome:
You will be under the direct tutelage of an experienced operations manager, who will invest time in providing you with the necessary skills and confidence to grow within the role.
Organisation and self-management are an integral part of this role, but a genuine interest in improving processes and ensuring smooth delivery of programmes is equally as important.
Employer Description:At First Ascent, we work in close partnership with clients to provide uniquely designed solutions that tackle individual, team and organisational challenges. We listen, question and challenge you, then we engage and develop your people to deliver a guaranteed return on investment for your organisation.
Driving performance and achieving measurable results is always our number one priority. We focus on equipping your people to practically apply their learning back in the workplace and make long term, sustainable changes.
Robust science, contemporary thinking and credible research underpin everything that we do. Whether it's delivered face-to-face or online, we use the latest brain science, psychology, social analytics and learning practices to ensure every programme is engaging and highly effective.Working Hours :Monday to Friday 8am to 4:30pm with one hour unpaid lunch break.
Role is based in our Cambridge based office therefore the ability to work from the office will be important. However, a hybrid set up can be discussed for the right candidate.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Microsoft Office,Zoom & MSTeams....Read more...
Be responsible for reception duties, interfacing with customers and colleagues, dealing with enquiries via email, telephone or in person
Carry out general administration and business support duties to assist colleagues as and when required
Maintain effective filing systems both manually and electronically.
Manage and maintain the Company’s physical document archive.
Provide comprehensive and accurate records/minutes of meetings as required with timely distribution
Maintain and distribute up to date internal communications/information and details of activities (e.g. staff whereabouts and visitors)
Control, run and maintain (as required) the Company’s telephone system
Day-to-day administration of the company’s post, deliveries and collections
Upkeep and maintenance of the company website, include monitoring and update any social media the company subscribes to
Be responsible for visitor hospitality and organise on-site refreshments/lunches as required
To control and log all incoming and outgoing documentation relating to the company’s projects
Complete identified occupational health and safety responsibilities (inc. Fire Evacuation duties)
Basic Purchasing Administration tasks on SAGE software
Training:Level 3 Apprenticeship in Business Administration consisting of:
Level 3 Apprenticeship in Business Administration
Level 2 Functional Skills in Mathematics (if applicable)
Level 2 Functional Skills in English (if applicable)
You will be required to attend a half-day session with HBTC where you will work towards any functional skills (where needed) that you have to take. Additional off-the-job training will also be required as part of the Apprenticeship. There will also be an end-point assessment. Training Outcome:After the apprenticeship, there may be an opportunity for you to advance in the workplace or go on to higher education. Employer Description:CiTECH design, engineer and supply Waste Heat Recovery equipment and associated peripheral equipment to the Oil & Gas, Power Generation, Petrochemical and Process industries worldwide. Working with our clients to provide optimised solutions to maximise efficiency whilst reducing footprint, weight and costs. We provide a full wraparound service including engineering consultancy, supply of spare parts, servicing and repair.Working Hours :Monday to Friday, 8am - 4pm.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative....Read more...
Network Administrator & Cloud Security Engineer
Network Administrator & Cloud Security Engineer - Sports Betting - Flagler Beach
(Tech stack: Network Security, Cloud Security, Azure Active Directory, Microsoft 365, AWS, Cloudflare, TCP/IP, SSL, SSH, Antivirus Solutions, DNS, DHCP, Windows OS, Linux, Virtual Infrastructure)
Our client, a leading Sports betting company based in Flagler Beach, Florida, seeks a skilled Network Administrator & Cloud Security Engineer. Join them in enhancing cloud-based network security and maintaining robust digital infrastructure for travel clients.
We are looking for a talented Network Administrator & Cloud Security Engineer who will support both in-office and cloud-based applications, manage complex network security systems, and implement industry-leading security solutions. This role offers ownership of network and cloud administration, from Azure Active Directory and Microsoft 365 administration to AWS and Cloudflare management.
Applicants should have skills in:
Network Security & Firewalls: Securing network infrastructure with advanced firewall protocols.
Cloud Administration: Managing Azure AD (conditional access, RBAC), Microsoft 365, and AWS platforms (S3, EC2).
Cloudflare & SSL: Configuring SSL certificates, Cloudflare security, and domain maintenance.
Infrastructure Management: Installing and maintaining physical servers, network hardware, virtual environments, and critical network services like DHCP and DNS.
This dynamic role supports key security projects and includes career-boosting experience in cloud administration.
Hybrid role offering 3 days a week from home, 2 days in the office.
Location: Flagler Beach, Florida
Salary: upto $75000 + Benefits
NOIRUSANETREC
NOIRUSAREC....Read more...
Facilities Helpdesk Coordinator - Facilities Company - Glasgow - £24,000 - £27,000 DOE CBW is currently recruiting for a Helpdesk Administrator looking to take on the next challenge in Facilities Management. One of our key clients is looking for a hardworking, ambitious individual to work in a team. Monday to Friday 08.00am to 17:00pm Office based Key Responsibilities: Receive and return phone calls in support of facilities function to ensure all activities are managed in a professional manner.Check and maintain FM Helpdesk InboxSchedule reactive and help desk call outs.Open and close jobs To review jobs received during the working day and allocate accordingly to Engineers.Support the Office & Contract Managers in the administration & delivery of departmental objectivesAttending to queries should they ariseGeneral administration supportChasing and liaison daily Raising Corrective maintenance tasks following on from PPM completed tasksOrganisation of day-to-day work to ensure that all key tasks are fulfilledRequirements:Help Desk ExperienceExperience in FM General Administration CAFM knowledge Salary & Benefits £24000 - £27000 DOE 25 days holiday plus bank holidays Good company pension Private Health Care ....Read more...
Key responsibilities
Reception cover – meeting and greeting clients, transferring incoming calls to colleague and taking messages
Producing documents
Inputting information onto the case management system
Dealing with incoming post and preparing outgoing post for despatch
Setting up meeting rooms for client visits
Filing and scanning documents
Supporting the case handlers with any general administration task
Project work based on an administration task
Person specification:
The ideal candidate will have a good telephone manner, be IT literate and have a flexible approach to work. They will ideally be a car driver or due to take their driving test. They will have at least a 4/C in GCSE Maths and English.
Alongside the role you will complete the Business Administrator Level 3 Apprenticeship standard through Starting Off.Training:
Level 3 Business Administration Apprenticeship
Remote training delivery
Onefile
VLE
6 hours of dedicated training time every week
Training Outcome:Possible fulltime permanent position upon completion of the apprenticeship.Employer Description:A prestigious well established law firm. The company provide legal services in litigation, conveyancing, employment law, family law and wills and probate. They are one of Northamptonshire’s oldest Law Firms who have been established for over 200 years and commit to providing a high standard of service.
They are looking for a keen individual who is looking to start their career in the legal sector in the Private Client department dealing with wills, trust and probate as a Business Administration Apprentice.Working Hours :8.45am – 5pm Monday to Friday
(45-minute lunch break)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative....Read more...
Working with and supporting the HR Manager with all HR administrative tasks.
Working closely with the Office Manager, Recruitment team, Business Management team, IT Support and the HR Manager to ensure the smooth and timely onboarding of new starters. including the production of all starter paperwork, system administration, IT set up, induction diary management, induction programme ownership and delivery, payroll administration and any other HR related tasks as necessary.
Ownership and management of our UK Visa application process, Right to Work checks and verifications including updating and maintaining Home Office records for current staff and leavers.
Ownership of the new starter and renewal vetting process to meet both Vulcain and Client needs including SC vetting for other parts of the Vulcain UK Group.
Working with the Operations Manager to support all training administration including booking and recording training and securing funding from external bodies including the ECITB.
Administration of probation periods.
Administration of employee benefits including updating records on provider portals, liaising with our Benefits Broker etc.
Supporting payroll administration as and when required
Providing ad hoc HR reports.
Collating and checking information.
Maintaining accurate and up to date employee records on internal systems to ensure HR records are a golden source of data, systems include BrightHR, Simus and the Home Office and BUPA benefits portals.
Other administrative tasks as and when required.
Occasionally supporting the HR Manager with any ER casework as and when required including taking minutes, meeting booking, record keeping, acting as an observer for training purposes etc.
Training:
HR Support Level 3 qualification
Whilst the majority of the training will take place at the employer's premises, there will be occasional attendance required at Cirencester College.
Training Outcome:Following successful completion of the apprenticeship it is hoped the individual stays with Vulcain for an additional year to become more exposed to HR activities as the Company grows, involvement with Group activities, supporting the HRM on more complex ER case work. It is likely Vulcain is happy to support a CIPD Level 5 qualification upon completion of the Level 3.Employer Description:Vulcain Engineering provides engineering consultancy services across multiple industry sectors on a global scale. With operations in 36 countries and employing over 3,500 staff worldwide, our business responds to the needs of our clients by providing expertise in the form of high added value engineering services. By consistently delivering exemplary outcomes for our customers, the French-owned Vulcain Group has seen steady growth and expansion going from 45 to 200 employees in 4 years.
Our success lies in the professional capabilities of the people we hire and our ongoing commitment to providing a first-class service. It is because of this that our UK business continues to thrive. With a primary focus on the Nuclear Sector, our Technical Communities based in the Southwest of England are making valuable contributions to the mega-infrastructure, Nuclear New Build projects at Hinkley Point C (HPC), Somerset and the predicted build at Sizewell C (SZC) in Suffolk.
Our values are care & compassion, performance, team spirit and inclusiveness.Working Hours :Monday to Friday, 08.30 to 17.00.
30 mins for lunch.
40 hours per week.
This is an office based role only so no home working is available initially.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,ability to multi-task,Extremely discrete,Forward thinking,Risk averse,Adaptable and unflappable,Tenacious attitude,Friendly and approachable,Cultural awareness....Read more...
The Business Administration apprentice provides operational and administrative support to the Plymouth Directors and Managers to ensure the office runs smoothly and efficiently. The role is varied and includes general administrative duties, for example setting up clients onto our customer database, producing reports and assisting with finance administration. It also involves ensuring office supplies are ordered and office equipment is maintained.
The main duties involve:
Providing phone and email enquiry assistance, including service and fault bookings.
Setting up new construction and small works clients onto customer database and managing through to completion.
Producing reports from customer database for Management.
Compilation and distribution of Operations and Maintenance manuals.
Ensuring office supplies are well stocked including ordering stationery, uniform and maintaining office equipment.
Training administration, including keeping the training matrix up to date, booking courses and accommodation.
Assisting with timesheets, purchase orders for Engineers and jobs, monthly billing and processing invoices.
Any other duties reasonably requested to gain skills needed as part of the Business Administration apprenticeship scheme.
Training:
Full Business Administrator Apprenticeship Standard - Level 3
On-the-job training to support job role/development
Employer will allocate dedicated training time for off-the-job training as required for the qualification
Functional Skills support - maths/English - if required
Training Outcome:Upon successful completion of the apprenticeship, the successful applicant will become a valued member of the team.Employer Description:Sovereign is a well-respected company installing and maintaining highly effective fire, life safety and security systems. We offer a broad spectrum of support, from looking after the needs of major commercial clients through to protecting homes, families and individuals. From our modest beginnings in the early 1990s, we now provide some of the best services in our field and have gained prestigious contracts with blue chip companies whether in our home region of South West England or across the UK. In fact, our reputation is such that we deliver specialist international security projects for a wide range of clients, regularly travelling overseas to undertake sensitive work using the latest technology.Working Hours :Monday to Friday, 8.30am - 5.00pm (1-hour unpaid lunch break)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Non judgemental....Read more...
We are seeking an HPC Team Leader to drive innovation within our global High-Performance Computing and Cloud team. You will lead the transformation of our IT Ops environment, bringing Agile practices into our DevOps processes. Your leadership will be essential in coaching our team, advancing our technology infrastructure, and ensuring optimal performance across HPC systems.
Key Responsibilities:
Mentor and support team development.
Enhance systems, infrastructure, and third-line technical support.
Oversee the operational maintenance model and tools to ensure efficiency.
Translate client needs into technical solutions and maintain system stability.
Qualifications & Skills:
Degree in Computer Science or a related field.
3-5 years in leadership, with 5+ years in relevant IT fields.
Expertise in Linux administration, Agile Project Management, and tools like Puppet and Zabbix.
ITIL Foundation certification preferred.
Knowledge of DevOps, Ansible, OpenStack, and CI/CD.
Experience in cloud administration, virtualization, and hardware maintenance....Read more...
We are seeking an HPC Team Leader to drive innovation within our global High-Performance Computing and Cloud team. You will lead the transformation of our IT Ops environment, bringing Agile practices into our DevOps processes. Your leadership will be essential in coaching our team, advancing our technology infrastructure, and ensuring optimal performance across HPC systems.
Key Responsibilities:
Mentor and support team development.
Enhance systems, infrastructure, and third-line technical support.
Oversee the operational maintenance model and tools to ensure efficiency.
Translate client needs into technical solutions and maintain system stability.
Qualifications & Skills:
Degree in Computer Science or a related field.
3-5 years in leadership, with 5+ years in relevant IT fields.
Expertise in Linux administration, Agile Project Management, and tools like Puppet and Zabbix.
ITIL Foundation certification preferred.
Knowledge of DevOps, Ansible, OpenStack, and CI/CD.
Experience in cloud administration, virtualization, and hardware maintenance....Read more...
As a Business Support Administrator, you will be responsible for the administration of client accounts, managing the lifecycle of contracts, and ensuring effective communication with clients and suppliers. This role involves a variety of responsibilities, including contract renewals, site user audits, device warranty checks, procurement, stock control, and contract drafting and negotiation.Key Responsibilities:Contract Management: Oversee the entire lifecycle of contracts, from initiation to expiration. Manage contract renewals, incorporate price updates, and align services to meet client needs
Contract Drafting and Negotiation: Draft, evaluate, negotiate, and execute a variety of contracts across different transactions
Stakeholder Communication: Serve as the primary point of contact for both internal and external stakeholders regarding contract-related matters
Record Keeping: Maintain detailed and organised records of all contracts and related documentation
Quotation Management: Prepare quotations for contract renewals
Client Account Administration: Carry out contract renewals, site user audits, and device warranty checks
Procurement and Stock Control: Manage procurement processes and stock control
Daily Communication: Communicate with clients and suppliers on a daily basis
General Office Duties: Restocking office supplies & snack shop management
Deliveries: Tracking and processing all internal/external deliveries
Training:
Level 3 Business Administration
Level 2 Functional Skills English and maths
Training Outcome:Upon successful completion of the apprenticeship, there may be an opportunity to join the team within a full-time role.Employer Description:Total IT is an award-winning technology services company based in Bedford. Total IT has been going since 2006 with an established growth record, fantastic clients, and an excellent working environment, rated as one of the top 501 MSPs in the world. Committed to delivering high touch IT support, our aim is to provide the highest levels of service coupled with a great working environment. Joining our Business Management team as a Business Support Administrator you will be responsible for the administration of our client accounts carrying out Contract Renewals, Site User Audits, Device Warranty checks, communicating with both clients and suppliers on a daily basis. You will be assisting our Finance Team looking at cost comparisons, procurement and managing stock control and be a back up to our Executive Administrator assisting with Telecoms bill runs & Asset disposal. This is a highly varied role with a lot of different responsibilities.Working Hours :Monday- Friday 8:30am-5:30pm.Skills: communication skills....Read more...
Position: Junior Project Manager / Project Co-Ordinator Location: Dublin 15 Salary: Neg DOE
This is an excellent opportunity for a strong administrator with an interest in contract administration, landscaping, construction and related disciplines. Role progression and development can be facilitated for strong performing candidates.Responsibilities
To purchase all materials from suppliers for the projects.
Documentation management concerning landscape drawings, bills of quantities, site sign off dockets.
Client communication throughout the project in relation to scheduling and scope of works to meet the project Programme of Works
Have commercial awareness/eye for detail and undertake commercial responsibilities in creating quotations and communication of same to customers
Health and Safety documentation for each project, issuing and collecting of same from both operative side and client-side requirements.
Meetings- to attend wide range of meetings with contracts mangers, customers, staff etc. and keep minutes when required.
General administration duties including copying, scanning, printing, hard and soft copy filing, postage, couriers, document control, archiving, formatting documents, maintenance of standard documents and templates, upkeep of commercial library, compiling reports and submissions, meeting minutes.
Consider and promote areas for improvement and efficiency within the role remit, the wider Commercial Department and Project administration generally.
Requirements
Direct knowledge of horticulture is required for this role.
Ability to prioritize workload and co-ordinate a number of projects at the same time. To work on own initiative and be willing to work in a team
Strong communication skills and the ability to build a relationship with clients
Excellent written, strong communication and interpersonal skills
Good relationship management skills to work with our Project Teams
Experience of some contract administration is an advantage
Good knowledge or MS Office (Excel, Word, Outlook)
Some experience in a similar role an advantage.
Leaving Certificate or equivalent.
Hybrid working (2days WFH) after successful completion of probationary period. Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland. Applications submitted without the necessary visa in place will not be considered. If the position above is of interest to you and you would like to know more, please call Sue today on 059 915 8972 in complete confidence. SOB....Read more...
Administrative Support:
Assist with routine administrative tasks, including electronic data entry, filing, and document management
Provide effective diary management for the team, coordinating training and service bookings
Support the client journey by managing:
Pre-course information distribution
Post-course follow-up and communications
Assist the Business Administration Manager with tasks related to the day-to-day running of the office
Monitor and maintain stock levels of stationery and other necessary resources
Undertake administrative projects as required, including supporting new business initiatives
Data Management:
Ensure accurate data entry and maintenance in CRM systems, databases, and spreadsheets; retrieve data as needed
Keep client contact information updated and ensure data accuracy.
Manage client records and the database in compliance with the Data Protection Act and GDPR regulations
Customer Service:
Handle incoming calls and emails, providing prompt and professional responses
Liaise with staff, clients, and external agencies to facilitate the delivery of services
Finance:
Prepare and issue invoices, assist with payment reconciliation, and manage debt collection
Oversee finance-related communications, including purchase orders (POs) and invoice queries
Manage petty cash and ensure consumables are replenished as necessary
Training:Business Administrator Level 3 Apprenticeship Standard:
Attend training sessions and complete coursework required for the apprenticeship
Actively seek out feedback and opportunities for growth in business administration and professional skills
Business Administration apprentice will report to the Business Manager and will provide Relevant administrative support to the business manager
One day per month attendance at College (optional) during term time, with regular visits from your apprenticeship Skills Coach in the workplace
Training Outcome:
Potential for employment in Administration based roles
Employer Description:ECP Safeguarding, a specialist safeguarding company dedicated to empowering organisations that work with children, young people, families, and adults at risk. We partner with organisations across the statutory, public, voluntary, and private sectors, offering specialist consultancy and training services designed to meet the unique needs of those who safeguard vulnerable individuals. Our commitment to excellence ensures that every service we provide makes a meaningful, positive impact.Working Hours :Monday - Friday, shifts to be confirmedSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
Administrative Support
· Assist with routine administrative tasks, including electronic data entry, filing, and document management.
· Provide effective diary management for the team, coordinating training and service bookings.
· Support the client journey by managing:
o Pre-course information distribution.
o Post-course follow-up and communications.
· Assist the Business Administration Manager with tasks related to the day-to-day running of the office.
· Monitor and maintain stock levels of stationery and other necessary resources.
· Undertake administrative projects as required, including supporting new business initiatives.
Data Management
· Ensure accurate data entry and maintenance in CRM systems, databases, and spreadsheets; retrieve data as needed.
· Keep client contact information updated and ensure data accuracy.
· Manage client records and the database in compliance with the Data Protection Act and GDPR regulations.
Customer Service
· Handle incoming calls and emails, providing prompt and professional responses.
· Liaise with staff, clients, and external agencies to facilitate the delivery of services.
Finance
· Prepare and issue invoices, assist with payment reconciliation, and manage debt collection.
· Oversee finance-related communications, including purchase orders (POs) and invoice queries.
· Manage petty cash and ensure consumables are replenished as necessary.
Learning and development
· Undertake Level 3 apprenticeship training framework in Business Administration or Customer Service, in accordance with framework is most relevant to the role.
· Attend training sessions and complete coursework required for the apprenticeship.
· Actively seek out feedback and opportunities for growth in business administration and professional skills.
Business Administration apprentice will report to the Business Manager and will provide Relevant administrative support to the business manager.Training:One day per month attendance at College (optional) during term time, with regular visits from your apprenticeship Skills Coach in the workplace.Training Outcome:Potential for employment in Administration based roles.Employer Description:ECP Safeguarding, a specialist safeguarding company dedicated to empowering organisations that work with children, young people, families, and adults at risk. We partner with organisations across the statutory, public, voluntary, and private sectors, offering specialist consultancy and training services designed to meet the unique needs of those who safeguard vulnerable individuals. Our commitment to excellence ensures that every service we provide makes a meaningful, positive impact.Working Hours :Monday - Friday, shifts to be confirmedSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
As a Business Administration Apprentice in our Buying Team, your typical day involves supporting various administrative tasks within the Buying Team. You'll:
Being the first point of contact for the business stakeholders.
Assist with organising and scheduling appointments, meetings, and events
Manage incoming and outgoing correspondence, including emails, letters, and phone calls
Maintain electronic filing systems, ensuring documents are organised and accessible
Prepare reports and other documents as required by the team.
Assist with data entry, record-keeping, and database management tasks
Provide general administrative support to colleagues, such as photocopying, faxing, and filing
Inputting of data into our internal systems
Support the Buying administration tasks
Collaborate with team members on special projects or initiatives as needed
Having a hands-on approach to support the wider business
Participate in training sessions and professional development opportunities to enhance your skills and knowledge in business administration
Your day as an apprentice will be varied and dynamic, offering valuable opportunities to develop your administrative skills while contributing to the efficiency and success of the company.Training:The learner will have an assigned Educator from Heart of England Training who will meet with them remotely via teams monthly.Training Outcome:Permanent role with scope to continue with further apprenticeship qualifications. Employer Description:Huge store for plants, horticultural products and garden and home furniture, plus a restaurant.Working Hours :Monday-Friday 9am-5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental....Read more...
Job Title: Generic Administration Assistant (Admin and Clerical) Salary: £12.83 P/H PAYE (Inclusive of Holiday Pay) | £14.24 P/H LTD Umbrella Hours: 18.50 Hours Per Week Type: Temporary Ongoing Location: Newton Abbot, TQ12 Start Date: ASAP Work Pattern: Monday & Tuesday | 09:00 – 17:00pm Join a dynamic and customer-focused team, contributing to the day-to-day administration within the Service Delivery and Improvement department. This role is pivotal in ensuring the smooth operation of administrative functions while supporting exceptional customer service.Key Duties and Responsibilities:
Undertake assigned administrative tasks to completion, addressing issues as they arise and ensuring deadlines are met.
Serve as the first point of contact for the department, providing guidance and resolving inquiries via phone, email, or in person.
Manage incoming and outgoing correspondence, including post, scanning, filing, and indexing documents.
Maintain and update customer records across multiple systems, ensuring accuracy and compliance with Council policies.
Process applications and complaints, adhering to Council procedures and quality standards.
Operate contact center technologies and other systems to effectively manage and document customer interactions.
Promote the Council’s equality, diversity, and data protection objectives in all aspects of work.
Qualifications and Experience:
A Level 2 qualification in administration or equivalent.
Proven experience in administrative roles, ideally within local government or public services.
Proficiency in Microsoft Office and other IT systems.
High standard of written and oral communication skills.
Understanding of data protection principles and a customer-focused approach to service delivery.
If you require any additional information regarding the position, please call David at Service Care Solutions on 01772 208 966 or send an E-Mail to david.jones@servicecare.org.uk....Read more...
The tasks the successful apprentice will undertake include:
Work with the Head of Finance and Governance and the Finance and Administration Officer in all aspects of financial administration for the organisation.
To follow finance processes as set out in the Finance Manual.Support team with general enquiries and administration tasks, e.g. answering post, building spreadsheets, ordering stationary, event support, photocopying etc.
Provide support to team members to help ensure that financial and accounting activities are carried out within expected timescales and quality expectations.
Managing and developing relationships within the organisation to help support the team.
Training:The successful candidate will be undertaking the Level 3 Business Administrator apprenticeship. The apprenticeship will be delivered in the workplace but candidates will join online workshops with our training provider HTP Apprenticeship College, typically once a month.
Training Outcome:
On successful completion, you may be able to progress to a higher-level education pathway.
Employer Description:Energise Me is a charity that champions physical activity for all in Hampshire and the Isle of Wight. We are working hard to make it easier for everyone to move more. Our goal is to create a happier, healthier and stronger future for local people. We won’t rest until everyone has the confidence, support and opportunity to be active on their own terms.
Physical activity transforms lives. Our work is helping people to reduce their risk of major illnesses and depression. With help, we are enabling communities to thrive.Working Hours :Monday - Friday, 9.00am - 5.00pm, flexible working can be discussed at interview.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative,Non judgemental....Read more...
