JOB DESCRIPTION & PERSON SPECIFICATION
Role: Executive Assistant/Operational & Admin Support
Based: Totnes
Hours: Full time (37.5 hours per week)
Starting salary: £27k p.a. plus performance bonus
Mego is a well-established niche recruitment company with an enviable reputation for delivering outstanding customer service to corporate clients across the south west, year on year. Go visit www.mego.co.uk to learn more.
This is a multifaceted, office-based role where you 19;ll be given the autonomy to run and grow within the business. We are a small team of incredibly focused and driven people dedicated to making things happen for our clients. The horizons are broad so ambition is good.
This is what we will want you to do
Provide organisational, operational and administrative support to the two directors.
Conduct market research, prospective client identification and contact name verification.
Plan, design and implement digital marketing campaigns and activity.
Support recruitment consultants in resourcing and qualifying workers and candidates for vacancies we are recruiting for.
Support the onboarding team with the assessment, vetting and referencing of workers and candidates.
And this is who we are looking for:
A special someone ideally educated to degree level with and an active and inquiring mind set.
Who is also creative with, hopefully, amazing design and presentation skills so you can make an impact on digital media.
An organised person; this is a given as you’ll need to help organise people who believe in rainbows and unicorns.
The confidence and ability to communicate really well with other humans (and use generative AI).
You will also need a full UK driving licence and ideally your own set of wheels
Lastly, but probably most importantly, you’ll want to make a difference and define yourself as someone wanting to carve out their career with us, demonstrating your commitment and determination to succeed.
If any or all of this floats your boat then write today to founder and MD Chris Leonard at chris.leonard@mego.co.uk....Read more...
For the right candidates, we offer a full training programme to gain the AAT Accountancy Technician qualification through the Babington Business College apprenticeship programme.
Depending on prior qualifications, the apprenticeship will start at either Level 2 or Level 3 in accounting. The role also opens the door to further progression, with the potential to move on to the next level of the AAT.
You will support our team across a wide range of duties, including but not limited to the following:
Assisting with financial and account management preparation for Sole Traders, Partnerships and Limited Companies
Assisting with managing client expectations and deadlines
Assisting with the preparation of personal and business tax returns
Carrying out bookkeeping activities, including journal postings and ledger reconciliations
Processing client records accurately using Xero, QuickBooks and other accountancy software such as IRIS
Preparation of VAT returns and management accounts
Assisting with general administrative duties, including meeting and greeting clients, filing, answering the telephone and supporting the team to meet deadlines as required
Assisting with payroll activities for numerous clients.
Company secretarial, confirmation statements and company's house forms
Answering inbound calls and directing accordingly
General admin duties where required
Training:Founded in 1974, we've been delivering market-leading learning and talent solutions for over forty years. We’re privileged to help individuals unlock their potential and realise the value of their skills and talents. As one of the UK's largest and longest-established apprenticeship and training providers, we're proud to help organisations and individuals unlock their potential, and make skills really work for them. Upon completion of this 12 month Apprenticeship, you will have obtained your Assistant Accountant apprenticeship L3 Apprenticeship.Training Outcome:There is a possibility of being offered a full-time role after successful completion of the apprenticeship.Employer Description:Based in Cheshire, Brightshire supports farms and rural businesses with expert advice from tax planning to bookkeeping. Counting cows or counting cash? We’ll help you graze towards success with confidence.Working Hours :Monday-Friday (09:00-17:00).Skills: Administrative Skills,Attention to Detail,Number Skills,....Read more...
Preparing, checking and processing bank payments
Checking and posting accounts payable invoices
Checking and posting accounts receivable invoices
Processing expenses, credit card statements and petty cash
Completing bank reconciliations
Ledger reconciliations
Running financial reports
Filing to support department
Assisting with onboarding new clients
Assisting with file reviews and compliance
Ordering stationary & supplies
Assistance with marketing admin
Training:The Level 3 Assistant Accountant apprenticeship standard includes 6 AAT exams, in addition to the Synoptic Assessment as part of the End-Point Assessment (EPA) process.
The knowledge units will be delivered at the EMA training hub in Derby, or online (depending on apprentices’ location) through day release.
AAT Modules are as follows:
Introduction to Bookkeeping (Level 2 Unit)
Principles of Bookkeeping (Level 2 Unit)
Management Accounting Techniques
Financial Accounting: Preparing Financial Statements
Business Awareness
Tax Processes for Business
Training Outcome:
Progression within role and additional training and support
Employer Description:Established in 2016, our Derby office supports the needs of Law Firms across the Country by providing Outsourced Legal Cashiering services and has recently started to grow its Accountancy client base in the City through its Startup Support programme, networking events and working with the University of Derby.
Established in 2023, our Ripley office is growing quickly due to Community Engagement and working closely with the Town and Borough Council. We have plans to open hub offices such as in Belper and Alfreton in the near future.
Our Ripley office has quickly grown due to our Community Engagement programme, providing Workshops, Networking events, Training and more. We provide mentoring to Clients with a blended Compliance and Advisory offering. We have been finalists for Community Impact over the last few years in the Xero and East Midlands Chamber Awards.
We also provide specialist support to Law Firms migrating Software integrating with Xero and provide specialist Consultancy and training.Working Hours :Monday to Friday 9am to 5pmSkills: Attention to detail,Organisation skills,Initiative,Non judgemental,Confident Microsoft User,Customer service skills,Aware of confidentiality,Written & verbal communication,Self motivated & enthusiastic....Read more...
Working alongside the existing Admin Assistant, you will be supporting operational tasks as well as administration. You will learn:
Working closely with Project Manager
Raising quotations and variations for Clients
Scheduling engineers
Invoicing
Checking and approving time sheets ready for payroll
Liaising with Engineers, Subcontractors and Suppliers
Onboarding of subcontractors
Sourcing materials
Dealing with supplier deliveries
Take incoming calls
Deal with general emails & queries
Printing and archiving
General administration & various Ad-Hoc tasks
Any Ad-Hoc tasks
Training:During this advanced apprenticeship, you will learn a vast range of knowledge, skills and behaviours, covering topics such as project management, systems & processes, business structures and so much more.
You will undertake the ground-breaking Professional Apprenticeships Digital Marketer Level 3 qualification. Professional Apprenticeships are an Ofsted Outstanding rated training provider and hold the title of Bristol and Bath Apprenticeship Training Provider of the Year for 2021.
The programme is designed to mould you into a high-level, all-rounded business professional. You will learn in detail about business communication, organisation, managing change, problem-solving & much more.
These modules are designed to jump-start your career and make you stand out in an increasingly competitive field, boosting your future earning potential.Training Outcome:Abbey Group are growing fast, and are looking for ambitious and driven people to grow with them. Staff development is placed in very high esteem and, as such, there will be fantastic career progression opportunities upon successful completion of the apprenticeship.Employer Description:A leading contractor based in Swindon, Wiltshire, specialising in Electrical, Fire & Security, and Renewables. Serving the dynamic regions of South and Southwest England, we take pride in delivering exceptional quality services at competitive prices.
Abbey Group Services aspires to be your go-to provider for top-quality services at reasonable and fair prices, raising the bar of industry standards for excellence.Working Hours :Monday to Friday between 9am-5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Who we are… The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 116-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15 day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.The Administration Assistant will report to the Executive Assistant & Manager of Corporate Administration. This position plays a critical role in linking our daily administration activities and will need to have a high degree of attention to detail, project coordination skills, exceptional customer service, confidentiality and align to organizational process, templates, and standard operating procedures.Our ideal candidate will be an individual that enjoys administrative tasks, is technically proficient, enjoys contributing to a high performing team and has great interpersonal skills.Why join our Team?
Exhilarating and fun-loving cultureFlexible work environment Opportunity for free or discounted tickets to shows, events, sports games, and much more Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships!
What will you do this year?In conjunction with the Executive Assistant & Manager of Corporate Administration, the duties for this position include but are not limited to:General Administration & Reception
Administration tasks including filing, photocopying, and postage (maintain & fill as needed).Develop & manage confidential excel & Momentus databases.Report & presentation coordination in standardized templates and formats.Provide break relief for PNE reception and coverage if necessary.Take, transcribe (all formats) and distribute minutes of meetings as directed.Maintain photocopy room, office supplies and arrange service requests as needed.Maintain Admin lunchroom, turning on dishwasher at the end of the day and emptying in the morning, ensuring adequate supplies and ordering more when needed.Order corporate business cards as needed.Gift basket/thank you card coordination as needed.
Sales Administration
Supports sales & corporate partnerships with:
Client documentation support including background/credit research, contracts event memos, invoicing and survey distribution & reporting.Attendance tracking for annual report.Weekly cross checks for consistency of event details between all PNE websites, FAQs and signage.FAQ facilitation & distribution with support from TicketLeader.Sales venue, competitor and lead research, data entry for Momentus.Reconciling expense statements for senior managers.
Community Administration
Supports Account Manager Facility Sales with:
Coordinating the community ice clients by managing the client bookings, contracts, invoicing, payments and communication to operations.
Supports Communications & Community Engagement Manager with:
Distribution of community donations.Community outreach meetings coordination and communications.Internal and external communication materials.
What else?
Must have successful completion of Grade 12.Must have a minimum of 4 years of work experience within an administrative capacity.Successful completion of an Administrative Certification program considered an asset.Must have advanced proficiency in computer applications including but not limited to MS Office Suite, Teams with a minimum typing speed of 50 words per minute.Must have a keen attention to detail with strong written and verbal communication skills, including but not limited to:
Excellent customer service skills (communication skills both written (email/letters etc.) and verbal (phone) and can manage thru difficult/conflict conversations with clients.Excellent knowledge of business English, punctuation, grammar and vocabulary.
Must have strong time management skills with:
Ability to perform assigned tasks within expected deadlines, utilizing prescribed work methods and procedures.Ability to take initiative to be proactive with the ability to function with some independence and under pressure and ability to meet multiple service demands as the same time.Flexibility to easily accept changing priorities and tasks as delegated.
Ability to follow established procedures and to use initiative and judgment as required.Ability to deal with confidential matters and use discretion.Ability to facilitate gathering information from multiple departments.Must be available to work from 8:30AM – 4:00PM, Monday – Friday.Must be available to work on-site in this role.Candidates must undergo a Criminal Record Check.
Who are you?
Team player.Committed to striving for excellence.Skilled at time management.Organized and detail oriented.
Where and when to APPLY? Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled. The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca. ....Read more...
Administration:
Complete daily checks of all faculty areas ensuring that classrooms are equipped for the delivery of the teaching and learning framework
Place stationary orders ahead of time to ensure that all equipment is available as and when required
Ensure all teachers have appropriate passes, ensuring students are identifiable when they are allowed to leave lesson during lesson time
To communicate effectively with Directors of Faculty to ensure that classrooms are an effective learning environment with minimal cognitive overload
To ensure that classroom signage and displays are current and align with the school’s brand guidelines
To provide admin support for events such as parents evenings and success evenings, including direct communication with parents and the setting up of events.
To enter data to online systems including the results of assessments and exams
To support the input of homework activities to online systems.
Manage assessment-based reprographics requests and prioritise workload effectively
Operate and maintain reprographics equipment (printers, copiers, laminators)
Produce high-quality printed resources for staff and students, meeting deadlines
Admissions:
Administer assessments prior to students being admitted to the academy allowing students to be suitably set and supported
Ensure assessment slots are booked with parents in a professional manner and the process and importance of these assessments explained to both parents and students
To communicate effectively with the Admissions Officer and Assistant Principal for Curriculum and Assessment to ensure that the admissions process is smooth allowing effective student timetables to be created
General:
Support the school’s fire and emergency procedures by being familiar with the instructions for staff and children located in all teaching areas and taking appropriate action should the need arise
To develop and maintain positive, constructive and effective professional relations with all staff, parents, advisors and support professionals, the local community and Governors
Undertake other similar activities that may fall within the grade and scope of the post as directed by the Headteacher
This job description is not necessarily a comprehensive definition of the post, and the post holder will be required to undertake other duties appropriate to the grade and character of the work as directed
The job description will be reviewed at least once a year, and it may be subject to modification or amendment at any time after consultation with the post holder
The duties may be varied to meet the changing demands of the school at the reasonable discretion of the Headteacher
Training:
LMP Education deliver training remotely, you will be assigned a tutor who you will work with on a 121 basis who will provide all the help and support you need in order to complete the qualification
Training Outcome:
Candidate may be offered a full-time permanent position
Employer Description:Academy within Creative Education Trust. Our mission is clear: to make The Bulwell Academy the school of choice—a place where every student and member of staff feels proud and privileged to belong.Working Hours :Monday - Friday, 8.00am - 4.00pm
This role is term time only + 2 week (41 Weeks)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Patience....Read more...
You will be responsible for managing Accountancy tasks, checking deadlines are met, chasing Clients for records, managing the Accountancy Team inbox, uploading files to Pixie CRM Client records and updating task spreadsheets.
You will prepare VAT Returns, prepare Sole Trader Accounts and preparation of Self Assessment Tax Returns and prepare Limited Company Accounts.
You must be able to work autonomously on your own initiative, with support from the team. The Accountancy team currently consists of a Client Manager ,Bookkeeper and Payroll Manager.
Our growth is because we think outside of the box and provide services differently to the traditional Accountant. If you are open minded, friendly and provide 5 Star Customer Service; You will be the perfect fit for the role.
Duties include:
Preparation of VAT Returns, Sole Trader Accounts & Limited Company Accounts
Emailing Clients to request records, ensuring Auto Emails sent and Emailing Clients to pay their VAT/SA/LTD tax
Ensuring Pixie and Task Spreadsheets are reconciled and updated
Dealing with incoming Client Records and logging + Returning records once dealt with
Managing the Admin & Accountancy Team inbox
Managing Accountancy Tasks, logging records, updating Task spreadsheets, chasing missing information and managing deadlines
Training:The Level 4 AAT apprenticeship standard includes 4 AAT exams, in addition to the Synoptic Assessment as part of the End-Point Assessment (EPA) process.
The knowledge units will be delivered at the EMA training hub in Derby through day release.
Modules will include:
Applied Management Accounting
Internal Accounting Systems and Controls
Drafting and Interpreting Financial Statements
Business Tax
Personal Tax
Attending the EMA hub in Derby city centre for classroom sessions delivered by specialist trainers. You will also be supported by a dedicated mentor through your portfolio of work and end point assessment.Training Outcome:
In return, the role provides flexibility and opportunities to the right candidate in addition to working in a friendly and fun environment
Employer Description:Are you looking for a challenging new role where you feel valued, appreciated, and can make a difference?
A well established and growing Accountancy Practice are seeking a Junior/Assistant Accountant to help to develop and grow its Accountancy offering. The role will include a mix of Administration, Accounts Preparation, Tax Return Preparation and VAT Return Preparation.
Established in 2016, our Derby office supports the needs of Law Firms across the Country by providing Outsourced Legal Cashiering services and has recently started to grow its Accountancy client base in the City through its Startup Support programme, networking events and working with the University of Derby.
Established in 2023, our Ripley office is growing quickly due to Community Engagement and working closely with the Town and Borough Council. We have plans to open hub offices such as in Belper and Alfreton in the near future.
Our Ripley office has quickly grown due to our Community Engagement programme, providing Workshops, Networking events, Training and more. We provide mentoring to Clients with a blended Compliance and Advisory offering. We have been finalists for Community Impact over the last few years in the Xero and East Midlands Chamber Awards.
We also provide specialist support to Law Firms migrating Software integrating with Xero and provide specialist Consultancy and training.Working Hours :Monday to Friday, 9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Job Title: Accounts Assistant Location: Staverton, Near Totnes Job Type: Part-Time (Monday to Wednesday) Salary: £28,000 to £38,000k pro-rataRecruiter: Mego Employment Ltd
Job Overview:
We are recruiting on behalf of a well-established, independent retail business based in Staverton, known for its thriving farm shop, traditional butcher’s counter, seasonal produce, and popular local goods such as Riverford Dairy products and handmade pies.
This part-time Accounts Assistant role is ideal for someone experienced in Accounts and Payroll, who thrives in a varied role and enjoys supporting a collaborative finance team within a complex, multi-departmental business.
Key Responsibilities:
Perform account reconciliations (bank, balance sheet, nominal, etc.)
Support with weekly retail sales reporting and management accounts
Enter data into Sage 50 (invoices, petty cash, card receipts, journals, expenses)
Maintain digital and paper-based financial records
Oversee weekly payroll for approximately 100 employees
Provide payroll and purchase ledger cover during staff holidays
Ensure reconciliation between Sage Payroll and RotaCloud absence records
Submit VAT returns accurately and on time
Respond to internal finance queries and support ad hoc finance tasks
Manage and monitor admin-related contracts and documentation
Requirements:
Proven experience with Sage 50 Accounts and Payroll
Confident with payroll processes, reconciliations, pensions, and submissions
High attention to detail and excellent organisational skills
Able to work independently and as part of a small, supportive team
Willingness to provide holiday cover and share responsibilities
Hours:
Monday to Wednesday
9:00am – 5:30pm
30-minute lunch break
Benefits:
31 days holiday (pro rata, including bank holidays)
Company pension scheme
Annual profit share scheme (e.g. £1,000 this year)
20% staff discount
Cycle to Work scheme
How to Apply:
Apply directly through Indeed, or contact Chris Henry at Mego Employment Ltd: 📧 chris.henry@mego.co.uk 📞 01803 840844....Read more...
