Legal Secretary (Private Client)
Location: Gravesend, Kent
Salary: Very Competitive + Excellent Benefits
Full-Time, Monday - Friday, 9:00am - 5:30pm
The Client:
Our client is a prominent law firm, providing comprehensive legal advice for both corporate and individual matters.
The Role:
As a Legal Secretary in a private client department, you will provide secretarial support to a designated fee earner.
Responsibilities:
* Manage diaries, appointments, and client liaisons efficiently.
* Handle audio transcription and telephone queries professionally.
* Assist in typing correspondence and legal documents.
* Prepare legal forms as required, covering various private client matters.
Requirements:
* Previously worked as a Legal Secretary or in a similar role.
* Experience in private client matters within a legal setting.
* Excellent client manner and technical competence.
* Experience in preparing estate accounts, typing wills, LPAs, codicils, probate, and IHT forms would be beneficial.
* Familiarity with digital dictation, BigHand, Oyez Forms, Excel and Partner 4 Windows would be beneficial.
Benefits:
* 20 days bank holidays
* Company pension
* Bonus scheme
* Company events
* Employee discount
* Private medical insurance
Apply now for this exceptional opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Keywords: Private Client Secretary, Legal Secretary, Private Client, Legal Admin, Legal Assistant, Secretary
....Read more...
Sacco Mann is working alongside a highly reputable business established 25 years ago working with regulated advisers to provide a range of award-winning personal pensions for UK and non-UK residents. Innovative technology combined with decades of experience and talented people allows them to lead the industry in providing a powerful pension support. The group has a clear focus on technology and innovation backed by a strong set of values. They now seek to recruit a UK qualified solicitor for a hybrid position based in south Manchester, working on a part time basis (3-4 days). At the heart of the group is a small, however integral and stable In-house legal team which is looking to recruit a solicitor to work alongside the Head of Legal GC and Co Sec on a range of responsibilities working closely with senior stakeholders across the Group including; taking a lead in commercial contract negotiation across jurisdictions; dealing with multi-jurisdictional legal queries; providing company secretarial assistance and involvement in and supporting business and strategic projects. You’ll be reviewing, negotiating, and amending terms and conditions with third parties (such as financial advisers, discretionary fund managers, etc) as well as reviewing various types of deeds and other types of agreements such as terms and conditions of business and other related literature for the company, including the company website and other systems. This varied role likely to suit a qualified solicitor with some PQE in general commercial law (previous in-house experience and/or knowledge of pensions law, trusts or other financial services will be an advantage but is not essential) who is versatile and has good commercial acumen and awareness of the business operations. Interestingly, those solicitors with a real estate asset management and interest in a more generalist commercial (contracts) role are also welcome to apply. The role is based on 3-4 days a week basis, with one day office based in their offices in south Manchester. This is a progressive, supportive and personable business with strong moral values and collegiate culture. Salary will be competitive and commensurate with experience. For a confidential conversation, please contact steve.shakespeare@saccomann.com or call his DL 0113 467 9789....Read more...
The Opportunity Hub UK is representing a leading company within the financial sector, currently expanding its Fund Administration team. The ideal candidate should demonstrate a strong commitment to ongoing learning, possess exceptional attention to detail, and exhibit a professional and efficient approach to their work. Junior Administrator - Financial Services (based in Jersey, Salary: £25k - £30k) Here's what you'll be doing:Undertaking processing and document management tasks as part of company's global e-signing team.Coordinating weekly board meetings, including document distribution and record-keeping.Tracking and implementing board decisions.Managing investor data and preparing related documents and reports.Handling statutory records and filings with relevant authorities.Assisting with system input and coordination.Here are the skills you'll need:A strong academic background including GCSE (grades 5-9 minimum).Previous experience in an administrative or company secretarial role.Proficiency in Microsoft Office applications (Outlook, Word, Excel, etc.).Successful candidate will:Understand all reporting and corporate governance requirements by supporting others in the business to ensure the administrative and company secretary elements of these requirements are met in accordance with the relevant regulatory and legal frameworks.Assist colleagues within the Corporate Governance team with specific work allocations.Work effectively and positively with various other individuals and teams across the organization.Ensure that own skills and knowledge are updated on an ongoing basis and Continuous Professional Development achieved (CPD)Here are the benefits of this job:Competitive salary of £25k - £30kCompetitive compensation, pension, and healthcare coverage, offering a wellbeing allowance of £80 per month for exercise memberships, relaxation training, and nutrition consultations.Employees enjoy a holiday allowance of 30 days per calendar year.Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Advantages of Pursuing a Career in the Financial Sector: A career in the financial sector offers diverse opportunities for growth and development. It provides exposure to dynamic environments, encourages continuous learning, and fosters professional advancement.....Read more...
Executive Assistant – German Speaking – Central London! £40,000 plus bonus! Executive Assistant Location: Central LondonSalary: £40,000 plus bonus I am working with a fantastic client based in London who are looking for a Executive Assistant to join them. You will play a pivotal role in providing secretarial and administrative support to the Managing Director and Directors within Corporate Services. The client is seeking a professional with meticulous attention to detail, capable of thriving in a fast-paced, demanding, and occasionally high-pressure environment. German speaking is essential!In this role, you'll cultivate strong relationships with our Managing Director and their team, as well as various departments across the organisation, representing us as a reliable ambassador in every interaction. Extensive engagement within the client, both domestically and internationally, will be a key aspect of this position. We're looking for a proactive and supportive team member who can adapt and remain flexible in our dynamic and ever-evolving business landscape. Join us and become an integral part of our dedicated team.Key Responsibilities:
Manage diaries efficiently to optimize the schedules of the Managing Director and Directors.Proactively manage diaries, ensuring necessary documentation is provided for meetings, video and audio conference calls.Coordinate meetings across different time zones, including booking meeting rooms, conference call details, and materials, with timely updates to attendees.Handle complex international travel arrangements, including visas and currency, and prepare detailed itineraries.Prepare expense reports accurately and within the given timeframe.Create and format documents and presentations as needed.Organize Steering Committees and GREC meetings, including scheduling, room booking, agenda preparation, document circulation, attendance recording, minute-taking, and document uploading.Ensure timely receipt of meeting packs from Project Managers.Act as an approver for SharePoint access permissions.Support auditors by providing requested documents.Arrange workshops, including venue selection, catering, activity preparation, agenda updating, and communication with attendees.Assist with ad-hoc meetings by preparing agendas, taking and distributing minutes, and tracking assigned actions.Maintain stationery stock levels to support the team.Handle outgoing and incoming mail distribution.Perform general office duties such as printing, scanning, and filing.Assist in coordinating events hosted by the Managing Director and Directors, including event registration and compliance requirements.Support Corporate Services with ad hoc projects and tasks, establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and problem-solving.Request internal staff access as needed.
If you are keen to discuss the details further, please send me your CV to sophie@corecruitment.com COREcruitment are experts in recruiting for Hospitality, Catering, Leisure, Retail, FM, Property and Construction sectors.....Read more...
Executive Assistant – Central London! £40,000 plus bonus! Executive Assistant Location: Central LondonSalary: £40,000 plus bonus I am working with a fantastic client based in London who are looking for a Executive Assistant to join them. You will play a pivotal role in providing secretarial and administrative support to the Managing Director and Directors within Corporate Services. The client is seeking a professional with meticulous attention to detail, capable of thriving in a fast-paced, demanding, and occasionally high-pressure environment.In this role, you'll cultivate strong relationships with our Managing Director and their team, as well as various departments across the organisation, representing us as a reliable ambassador in every interaction. Extensive engagement within the client, both domestically and internationally, will be a key aspect of this position. We're looking for a proactive and supportive team member who can adapt and remain flexible in our dynamic and ever-evolving business landscape. Join us and become an integral part of our dedicated team.Key Responsibilities:
Manage diaries efficiently to optimize the schedules of the Managing Director and Directors.Proactively manage diaries, ensuring necessary documentation is provided for meetings, video and audio conference calls.Coordinate meetings across different time zones, including booking meeting rooms, conference call details, and materials, with timely updates to attendees.Handle complex international travel arrangements, including visas and currency, and prepare detailed itineraries.Prepare expense reports accurately and within the given timeframe.Create and format documents and presentations as needed.Organize Steering Committees and GREC meetings, including scheduling, room booking, agenda preparation, document circulation, attendance recording, minute-taking, and document uploading.Ensure timely receipt of meeting packs from Project Managers.Act as an approver for SharePoint access permissions.Support auditors by providing requested documents.Arrange workshops, including venue selection, catering, activity preparation, agenda updating, and communication with attendees.Assist with ad-hoc meetings by preparing agendas, taking and distributing minutes, and tracking assigned actions.Maintain stationery stock levels to support the team.Handle outgoing and incoming mail distribution.Perform general office duties such as printing, scanning, and filing.Assist in coordinating events hosted by the Managing Director and Directors, including event registration and compliance requirements.Support Corporate Services with ad hoc projects and tasks, establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and problem-solving.Request internal staff access as needed.
If you are keen to discuss the details further, please send me your CV to sophie@corecruitment.com COREcruitment are experts in recruiting for Hospitality, Catering, Leisure, Retail, FM, Property and Construction sectors.....Read more...
Administration Assistant | Insurance | Gibraltar | Salary c£20k DOE plus benefits including summer hours| Office based
SRG is searching! Administration Assistant required for an established Insurance company based in Gibraltar. As the Administration Assistant you will provide support to the Customer Service and Underwriting teams, undertake general administrative duties including answering calls and taking messages, as well as any additional tasks required from the management team. The role will require undertaking secretarial duties including producing agendas and taking minutes.
What's on offer to you?
Summer Hours
Life Insurance
Health and Travel Insurance
Generous Education Incentives
Sponsorship on training
Pension Scheme (After 6 months’ probation)
What You Will Be Doing
Answer incoming telephone calls, outline purpose of call and forward calls to appropriate personnel and departments.
Email management.
Service committee meetings, produce agendas and take minutes.
Perform any other duties as assigned by Senior management or the other senior insurance team members.
Organise/book/schedule any event &/or travel/transport requirements.
What You Will Need to Succeed in This Role
Administrative Skills: Proficiency in general administrative tasks, including managing emails, organising documents, and scheduling appointments.
Communication Skills: Excellent verbal and written communication skills for interacting with clients and colleagues.
Customer Service Skills: Ability to provide exceptional customer service, handle inquiries, and resolve issues professionally.
Attention to Detail: Precision in taking accurate messages and documenting meeting minutes.
Organisational Skills: Capability to efficiently organise events, travel arrangements, and transport requirements.
Time Management: Ability to prioritise tasks and manage time effectively to meet deadlines.
Technology Proficiency: Familiarity with Microsoft Office Suite and industry-specific software.
Adaptability: Willingness to take on additional tasks and adapt to changing priorities.
Proactivity: Taking initiative to identify and address potential issues.
Confidentiality: Ability to handle sensitive information with discretion.
Team Player: Collaborative attitude to work effectively within teams.
Professionalism: Maintaining a professional demeanour in all interactions.
Commitment to Learning: Willingness to participate in educational incentives.
Problem-Solving Skills: Capacity to think critically and find solutions to challenges.
Timeliness: Ensuring prompt response to telephone calls and efficient task completion.
Meeting Performance Objectives: Striving to achieve individual performance objectives set annually.
Keywords: Administration Assistant | Gibraltar | Insurance |Meetings | Customer Service....Read more...
Administration Assistant | Insurance | Gibraltar | Salary c£20k DOE plus benefits including summer hours| Office based
SRG is searching! Administration Assistant required for an established Insurance company based in Gibraltar. As the Administration Assistant you will provide support to the Customer Service and Underwriting teams, undertake general administrative duties including answering calls and taking messages, as well as any additional tasks required from the management team. The role will require undertaking secretarial duties including producing agendas and taking minutes.
What's on offer to you?
Summer Hours
Life Insurance
Health and Travel Insurance
Generous Education Incentives
Sponsorship on training
Pension Scheme (After 6 months’ probation)
What You Will Be Doing
Answer incoming telephone calls, outline purpose of call and forward calls to appropriate personnel and departments.
Email management.
Service committee meetings, produce agendas and take minutes.
Perform any other duties as assigned by Senior management or the other senior insurance team members.
Organise/book/schedule any event &/or travel/transport requirements.
What You Will Need to Succeed in This Role
Administrative Skills: Proficiency in general administrative tasks, including managing emails, organising documents, and scheduling appointments.
Communication Skills: Excellent verbal and written communication skills for interacting with clients and colleagues.
Customer Service Skills: Ability to provide exceptional customer service, handle inquiries, and resolve issues professionally.
Attention to Detail: Precision in taking accurate messages and documenting meeting minutes.
Organisational Skills: Capability to efficiently organise events, travel arrangements, and transport requirements.
Time Management: Ability to prioritise tasks and manage time effectively to meet deadlines.
Technology Proficiency: Familiarity with Microsoft Office Suite and industry-specific software.
Adaptability: Willingness to take on additional tasks and adapt to changing priorities.
Proactivity: Taking initiative to identify and address potential issues.
Confidentiality: Ability to handle sensitive information with discretion.
Team Player: Collaborative attitude to work effectively within teams.
Professionalism: Maintaining a professional demeanour in all interactions.
Commitment to Learning: Willingness to participate in educational incentives.
Problem-Solving Skills: Capacity to think critically and find solutions to challenges.
Timeliness: Ensuring prompt response to telephone calls and efficient task completion.
Meeting Performance Objectives: Striving to achieve individual performance objectives set annually.
Keywords: Administration Assistant | Gibraltar | Insurance |Meetings | Customer Service....Read more...
Trainee Company Administrator | Legal | Gibraltar | £Excellent Salary plus training and benefits | Office Based
Trainee Company Administrator required for an established Legal company based in Gibraltar. As the Trainee Company Administrator, you will assist the Company Manager and Team in the delivery of professional and skilled trust and company secretarial services to a large portfolio of the firm's client companies based in Gibraltar and/or in international locations across the world. You will ideally be a recent Graduate or high achieving school leaver or have worked in Financial Services for the last 2 years or so and are seeking to improve upon your position.
What's on offer to you?
Genuine career progression
Mentor available daily for training
Full academic training provided for ICSA or similar
What You Will Be Doing
Assist the Company Manager and Team to manage the administration of client structures on a daily basis and gain the opportunity to develop, practise and gain experience in company management.
Ensure procedures, standards and protocols are adhered to and uphold sound working practices to the satisfaction of key internal and external stakeholder/regulators, compliance and auditors.
Under the supervision of the Company Manager and/or senior colleagues liaise with clients and intermediaries on a daily basis and develop and maintain good client relation skills, gaining clients' confidence and that of other professionals.
Work and behave in a professional manner. Diligently undertake duties assigned and delegated by the Company Manager and/or senior colleagues and follow all reasonable instructions.
Keep confidential any information obtained concerning the Firm, its clients and their business
Answer telephone calls to the department politely and professionally, assisting callers and redirecting enquiries to other team members where necessary.
Digitise documents using document scanning hardware and software and ensure these are accessible and retrievable by filing them on Viewpoint under the correct client, matter and/or departmental system folders.
Produce minutes and other documentation as required using precedents and templates.
Provide administrative assistance to the team throughout the day.
What You Will Need to Succeed In This Role
Sound intellectual skills evidenced by a strong academic background to graduate level or equivalent combination of education, training and work experience.
Knowledge of MS Office suite - Excel and Outlook essential.
Excellent written, verbal, and face to face communication skills
Demonstrates excellent organisational, time, project and diary management skills
Client orientated with the ability to handle highly confidential information and maintain high levels of confidentiality and discretion at all times.
Keywords: Trainee Company Administrator |Gibraltar | Legal | Graduate | ICSA....Read more...
Trainee Company Administrator | Legal | Gibraltar | £Excellent Salary plus training and benefits | Office Based
Trainee Company Administrator required for an established Legal company based in Gibraltar. As the Trainee Company Administrator, you will assist the Company Manager and Team in the delivery of professional and skilled trust and company secretarial services to a large portfolio of the firm's client companies based in Gibraltar and/or in international locations across the world. You will ideally be a recent Graduate or high achieving school leaver or have worked in Financial Services for the last 2 years or so and are seeking to improve upon your position.
What's on offer to you?
Genuine career progression
Mentor available daily for training
Full academic training provided for ICSA or similar
What You Will Be Doing
Assist the Company Manager and Team to manage the administration of client structures on a daily basis and gain the opportunity to develop, practise and gain experience in company management.
Ensure procedures, standards and protocols are adhered to and uphold sound working practices to the satisfaction of key internal and external stakeholder/regulators, compliance and auditors.
Under the supervision of the Company Manager and/or senior colleagues liaise with clients and intermediaries on a daily basis and develop and maintain good client relation skills, gaining clients' confidence and that of other professionals.
Work and behave in a professional manner. Diligently undertake duties assigned and delegated by the Company Manager and/or senior colleagues and follow all reasonable instructions.
Keep confidential any information obtained concerning the Firm, its clients and their business
Answer telephone calls to the department politely and professionally, assisting callers and redirecting enquiries to other team members where necessary.
Digitise documents using document scanning hardware and software and ensure these are accessible and retrievable by filing them on Viewpoint under the correct client, matter and/or departmental system folders.
Produce minutes and other documentation as required using precedents and templates.
Provide administrative assistance to the team throughout the day.
What You Will Need to Succeed In This Role
Sound intellectual skills evidenced by a strong academic background to graduate level or equivalent combination of education, training and work experience.
Knowledge of MS Office suite - Excel and Outlook essential.
Excellent written, verbal, and face to face communication skills
Demonstrates excellent organisational, time, project and diary management skills
Client orientated with the ability to handle highly confidential information and maintain high levels of confidentiality and discretion at all times.
Keywords: Trainee Company Administrator |Gibraltar | Legal | Graduate | ICSA....Read more...
Administrator25k per annum, dependent on experience Barton-On-Sea Full-timeWe have an exciting opportunity for an Experienced Administrator to join our, friendly, multi-award-winning team, based in a 40+ bedroom Residential & Dementia Home in Barton-On-Sea. We are looking for a forward thinker, someone who can support the homes manager, staff teams, residents and external contacts with a wide range of tasks whilst maintaining a warm, friendly and enthusiastic nature.You will be responsible for a wide range of administrative tasks, including accounting administration, which includes invoicing of residents and PAYE. You will also provide secretarial, general-administrative, and operational support to the Managers and Directors, in the marketing, recruitment, operations, maintenance, and domestic functions.What's on offer?
Stunning setting and working environment. Situated in Barton on SeaThe Peoples Pension Scheme Annual pay reviewOpt in Free private health insuranceOn-site Parking Competetive rates of payPaid Breaks5.6 weeks Holiday a year (Including Bank Holidays)Induction and training programme for all employeesStudy Support and funding of relevant qualificationsRefer a friend schemeCycle to Work SchemeUniforms providedFriendly and approachable team
Key Responsibilities:
To provide a welcoming first impression to visitors and to greet and welcome people with drinksGeneral administration such as filing, taking calls, taking notes and messages, order newspapers, manage incoming and outgoing mail.Payroll and Invoicing of residents Maintenance including reporting defects, ordering flowers, maintaining environment, checking Fire PEEPS and monitoring health and safety requirements.To promptly advertise, and keep current, any recruitment vacancies as directed and to write to applicants with any required correspondence Assisting the Managers to process DBS applications and with recruitment documentationTo send out and monitor receipt of employment contracts as directedMonitor sickness levels and book return to work interviews as directedTo prepare staff rotas on Planday and to fill in gaps either by encouraging staff to pick up shifts or organising for agency coverMaintain stock of snacks for employeesEnsuring that all staff read our policies and procedures, update NMDS/ training recordsAssist with minute taking as directed by the ManagerTo ensure all health and safety procedures are always followed and to promote health & safety awareness in the homeTo understand the protection/safeguarding of vulnerable adults and whistle blowing procedures and when they should be implemented.
We are a multi-award-winning family run business where our loving philosophy, sits at the heart of everything we do. We are passionately dedicated to providing an outstanding quality of care and accommodation at our care home, which enriches the lives of our residents. We cater for residential and dementia residents.If you are passionate about delivering a high standard of care and want to work for owners that really care and will fully support you along the way, APPLY NOW or call Lucy on 0330 335 8999....Read more...
Secretary/Personal Assistant | Legal | Gibraltar | Competitive salary & benefits
Secretary/Personal Assistant required for an established Legal and Corporate Services company based in Gibraltar. You will provide a first-class professional support service to the appointed fee earners. The Secretary will be expected to refocus tasks and priorities periodically as required daily, to create a positive working relationship with the direct reports and their peer group.
What's on offer to you?
Genuine career progression
Excellent working conditions, benefits and holidays
Career-changing opportunity with an International Organisation
What You Will Be Doing
Act as a first point of contact and liaison for clients and colleagues, building effective working relationships and acting as a gatekeeper by answering and screening telephone calls politely and professionally.
Detailed and proactive email inbox management including checking and summarising e-mails on a daily basis.
Type correspondence and documents and prepare and send short holding, covering or similar letters when required.
Participate in regular work planning to review client work activities and requirements to meet all deadlines.
Assist with client matters, and related processes including processing new requests, starting electronic filing, applying billing rates, and preparing engagement letters.
Organise and maintain electronic and hard copy document management systems ensuring that all electronic and paper-based files are up to date and maintained at regular intervals.
Manage the diaries of allocated fee earner(s) in Microsoft Outlook to ensure efficient scheduling.
Organise extensive international travel, business trips and itineraries for fee earners including sourcing and booking flights, hotels and transport and preparing door-to-door travel packs.
Booking client and/or inter-office meetings, arranging conference calls and organising client lunches, dinners, workshops, conferences, seminars etc.
Work proactively with fee earners to ensure that documentation is produced with speed and accuracy and meets clients’ expectations.
Undertake audio and copy typing, photocopying, scanning and faxing of documents and preparation of trial bundles.
Demonstrate an understanding of, and assist in coordinating the end-to-end billing process.
Support with priority clients and business development initiatives including researching information for and preparing animated or graphical client presentations.
Proofread and undertake quality checks on all work produced.
What You Will Need to Succeed In This Role
Educated to graduate level ideal. Must hold at least 5 GCSEs (A-C) or equivalent, including Mathematics and English.
Solid, recent PA/secretarial experience at partner or director level preferably gained within a professional services environment or partnership.
Experience in fee/billing management and financial tasks.
Able to draft, type, format, prepare and produce a wide range of high-quality documentation, correspondence, statistical information, graphics, presentations and short reports.
Excellent attention to detail and accuracy.
Superior organisational, time, project and diary management skills.
Excellent knowledge of Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
Keywords: Secretary | Personal Assistant |Gibraltar | Drafting| Documents
....Read more...
Secretary/Personal Assistant | Legal | Gibraltar | Competitive salary & benefits
Secretary/Personal Assistant required for an established Legal and Corporate Services company based in Gibraltar. You will provide a first-class professional support service to the appointed fee earners. The Secretary will be expected to refocus tasks and priorities periodically as required daily, to create a positive working relationship with the direct reports and their peer group.
What's on offer to you?
Genuine career progression
Excellent working conditions, benefits and holidays
Career-changing opportunity with an International Organisation
What You Will Be Doing
Act as a first point of contact and liaison for clients and colleagues, building effective working relationships and acting as a gatekeeper by answering and screening telephone calls politely and professionally.
Detailed and proactive email inbox management including checking and summarising e-mails on a daily basis.
Type correspondence and documents and prepare and send short holding, covering or similar letters when required.
Participate in regular work planning to review client work activities and requirements to meet all deadlines.
Assist with client matters, and related processes including processing new requests, starting electronic filing, applying billing rates, and preparing engagement letters.
Organise and maintain electronic and hard copy document management systems ensuring that all electronic and paper-based files are up to date and maintained at regular intervals.
Manage the diaries of allocated fee earner(s) in Microsoft Outlook to ensure efficient scheduling.
Organise extensive international travel, business trips and itineraries for fee earners including sourcing and booking flights, hotels and transport and preparing door-to-door travel packs.
Booking client and/or inter-office meetings, arranging conference calls and organising client lunches, dinners, workshops, conferences, seminars etc.
Work proactively with fee earners to ensure that documentation is produced with speed and accuracy and meets clients’ expectations.
Undertake audio and copy typing, photocopying, scanning and faxing of documents and preparation of trial bundles.
Demonstrate an understanding of, and assist in coordinating the end-to-end billing process.
Support with priority clients and business development initiatives including researching information for and preparing animated or graphical client presentations.
Proofread and undertake quality checks on all work produced.
What You Will Need to Succeed In This Role
Educated to graduate level ideal. Must hold at least 5 GCSEs (A-C) or equivalent, including Mathematics and English.
Solid, recent PA/secretarial experience at partner or director level preferably gained within a professional services environment or partnership.
Experience in fee/billing management and financial tasks.
Able to draft, type, format, prepare and produce a wide range of high-quality documentation, correspondence, statistical information, graphics, presentations and short reports.
Excellent attention to detail and accuracy.
Superior organisational, time, project and diary management skills.
Excellent knowledge of Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
Keywords: Secretary | Personal Assistant |Gibraltar | Drafting| Documents
....Read more...
Company Secretary, Europe – Fixed Term Contract 7/8 months | Insurance | Gibraltar | Market Rate Salary Package based on 4 Days PW
SRG is hiring! A Company Secretary covering the Europe Operations for our Insurance client with a base in Gibraltar. As the Company Secretary you will provide high quality company secretarial services to the group ensuring that board materials are delivered within agreed deadlines and without errors. Our clients’ European entities must be compliant with key regulations and legislation, and filings accurate and on time. Delivery of accurate and timely minutes is key plus successfully navigating and understanding complex regulatory landscapes. You will be working with professional bodies, including regulatory, external law firms and lawyers, brokerage firms, banks, auditors and other service providers.
What's on offer to you?
4 working days per week
Hybrid working
Multi jurisdiction exposure, including Gibraltar and Malta
What You Will Be Doing
Act as Company Secretary to the European subsidiary Boards, and their committees.
Be responsible for the complete management of quality corporate administrative services to all European entities.
Maintain the Combined Registers and Minute books for each company.
Ensure proper custody and use of the Company Seal and Seal Register of the company and its subsidiaries.
Respond to requests for changes to the constitutional documents for each company. Notify relevant registrars and regulatory authorities accordingly.
Arrange for the certification of each company’s constitutional documents and minutes as required.
Ensure the corporate records of each company are current, the company is in good standing and changes to the regulatory and administrative status of each company are maintained on a current basis.
Ensure that annual company, business, filing and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities on a timely basis.
Convene Board and Shareholders meetings for each company. Prepare and circulate all explanatory materials required within agreed timelines. Ensure that related proxies are current and that there will be a quorum at such meetings.
Record Board and Shareholder meeting minutes and draft and circulate such minutes to the appropriate parties within agree timescales (usually 2-3 weeks).
Assist with the opening and maintenance of bank accounts for each company and the execution of related documentation required by the bank.
Maintain banking and investment mandates.
Review and update applicable European entity level governance policies and procedures to align with Group polices.
Provide vital administrative support to the Co-sec function.
What You Will Need to Succeed in This Role
Relevant University Degree, at least 3 years’ corporate administration experience.
Membership in the Chartered Governance Institute (CGI) or Administrators Chartered Governance Institute (e.g., ACIS or FCIS) or Chartered Institute of Legal Executives.
Experience drafting high quality and succinct minutes of meetings.
A working knowledge of the Gibraltar and Malta Companies Acts, and statutory regulations relating to the administration of companies in Europe.
Proficient in the use of the Microsoft Office suite of applications, specifically MS Word.
Ability to exercise discretion when dealing with confidential information.
Excellent written and oral communication skills.
Keywords: Company Secretary | Gibraltar | CGI/ACIS | Minutes | Registers | Malta....Read more...
Company Secretary, Europe – Fixed Term Contract 7/8 months | Insurance | Gibraltar | Market Rate Salary Package based on 4 Days PW
SRG is hiring! A Company Secretary covering the Europe Operations for our Insurance client with a base in Gibraltar. As the Company Secretary you will provide high quality company secretarial services to the group ensuring that board materials are delivered within agreed deadlines and without errors. Our clients’ European entities must be compliant with key regulations and legislation, and filings accurate and on time. Delivery of accurate and timely minutes is key plus successfully navigating and understanding complex regulatory landscapes. You will be working with professional bodies, including regulatory, external law firms and lawyers, brokerage firms, banks, auditors and other service providers.
What's on offer to you?
4 working days per week
Hybrid working
Multi jurisdiction exposure, including Gibraltar and Malta
What You Will Be Doing
Act as Company Secretary to the European subsidiary Boards, and their committees.
Be responsible for the complete management of quality corporate administrative services to all European entities.
Maintain the Combined Registers and Minute books for each company.
Ensure proper custody and use of the Company Seal and Seal Register of the company and its subsidiaries.
Respond to requests for changes to the constitutional documents for each company. Notify relevant registrars and regulatory authorities accordingly.
Arrange for the certification of each company’s constitutional documents and minutes as required.
Ensure the corporate records of each company are current, the company is in good standing and changes to the regulatory and administrative status of each company are maintained on a current basis.
Ensure that annual company, business, filing and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities on a timely basis.
Convene Board and Shareholders meetings for each company. Prepare and circulate all explanatory materials required within agreed timelines. Ensure that related proxies are current and that there will be a quorum at such meetings.
Record Board and Shareholder meeting minutes and draft and circulate such minutes to the appropriate parties within agree timescales (usually 2-3 weeks).
Assist with the opening and maintenance of bank accounts for each company and the execution of related documentation required by the bank.
Maintain banking and investment mandates.
Review and update applicable European entity level governance policies and procedures to align with Group polices.
Provide vital administrative support to the Co-sec function.
What You Will Need to Succeed in This Role
Relevant University Degree, at least 3 years’ corporate administration experience.
Membership in the Chartered Governance Institute (CGI) or Administrators Chartered Governance Institute (e.g., ACIS or FCIS) or Chartered Institute of Legal Executives.
Experience drafting high quality and succinct minutes of meetings.
A working knowledge of the Gibraltar and Malta Companies Acts, and statutory regulations relating to the administration of companies in Europe.
Proficient in the use of the Microsoft Office suite of applications, specifically MS Word.
Ability to exercise discretion when dealing with confidential information.
Excellent written and oral communication skills.
Keywords: Company Secretary | Gibraltar | CGI/ACIS | Minutes | Registers | Malta....Read more...
Climate17 is delighted to be partnering with The Greater South East Net Zero Hub (GSENZH); a high-profile and high-impact government-backed initiative, designed to develop and support the delivery of projects to accelerate the UK’s transition to Net Zero. Set up by the UK government in 2018 and funded by the Department for Energy Security and Net Zero (DESNZ), there are five Local Net Zero Hubs across England. All Hubs work together to help the UK reach Net Zero. To date, the Net Zero Hubs have supported 200+ major net zero projects valued at over £4Bn including large-scale solar, Heat Networks, Smart Grids, domestic retrofit, hydrogen development, public estate-wide energy opportunity assessments, fleet and depot decarbonisation, network constraint, building decarbonisation & research & development. The opportunity GSENZH is assembling a team to launch and manage the net-zero pilot programme across Manchester, West Midlands & York & North East Yorkshire Combined Authorities As Support Coordinator - Net Zero, you will report to the Local Net-Zero Accelerator (LNZA) Programme Lead and provide senior administrative support to the DESNZ Programme Board, DESNZ Green Finance Project Board, LNZA Programme Lead and the GSENZH Delivery Team. You will support the smooth and integrated running of the LNZA programme by coordinating diaries and activities that are shared across the team and acting as secretariat for internal/ external meetings. Providing support services to the LNZA Programme Lead, including diary management and key stakeholder liaison. Providing secretarial and administrative support for the respective Programme and Project Boards and any other groups set up, maintaining effective governance through coordinating governance and progress reporting activities across the team. Duties will include: Provide support to the LNZA Programme Lead with the coordination of Governance and reporting activities as well as liaising with support functions such as Procurement, HR, Finance and Legal.Support the diary management of the LNZA team and act as direct support to the LNZA Programme Lead.Support the LNZA team in the organisation and administration of stakeholder engagement activities to maximum effect.Provide capacity to the team, as required, on project delivery and contract management process.Ensure all minutes and actions of meetings are captured effectively and that a record of agreed actions and supporting documents are maintained and correctly filed.Be responsible for the administration of the DESNZ Programme Board and Green Finance Project Board, ensuring that the agendas follow the annual plan and are set in good time, ensuring that all papers are prepared, formatted, and distributed promptly.Provide secretariat support for the DESNZ programme board meetings which will be held quarterly no earlier than 10 days after the cycle of project boards to allow relevant reports to be written and circulated by projects to programme board members ahead of meetings.Provide comprehensive minutes of all DESNZ Programme Board and Green Finance Project Board meetings, capturing challenges, ideas and actions which arise from all meetings (with separate confidential minutes as required).Ensure that all decisions taken are communicated to the relevant parties and that actions are taken forward and implemented.Support the reporting of key performance indicators. Ideal Skills & Experience Strong organisational ability, capable of completing tasks and actions efficiently and effectively.Excellent verbal and written communication skills.Excellent interpersonal skills – confident in answering telephone calls, liaising with a variety of stakeholders, taking messages where necessary and disseminating to the appropriate team member accordingly.Minimum of 2 years of experience gained in an administrative role or similar.Experience working as part of a high-performing team.Experience working in fast-paced environments with senior stakeholders.Previous experience of minute-taking.Proven and working knowledge of IT systems, including Microsoft Office applications.Knowledge of governance process.Genuine interest in energy and/or sustainability. LeadershipThe post-holder is expected to always maintain the highest level of confidentiality and discretion during their work.Take pride in delivering high-quality output within ambitious timeframes.Understand the importance and value of teamwork whilst being comfortable working autonomously.Self-motivated with a willingness to succeed.Have excellent attention to detail including proofreading skills. About Us Climate17 is a purpose-led, international Renewable Energy & Sustainability recruitment firm. We provide specialist talent acquisition services to organisations seeking to reduce their environmental footprint, as well as those working towards the decarbonisation of the energy sector. Inclusive Application Process Climate17 is committed to creating a diverse, inclusive and equitable workplace. We believe there is no solution to climate change without people. We aim to increase diversity across all areas and as such, we are committed to partnering with clients and candidates to create an inclusive and sustainable regenerative world. We welcome applications from all qualified candidates, regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, or whether or not they have a disability. If you require additional support, equipment or resources in order to participate in the job application or interview process, please let us know.....Read more...
