Payroll Coordinator / Payroll Administrator / Payroll Assistant – Surrey
Our client is a well-established specialist manufacturer with a strong reputation for quality and long-term employee development. Their collaborative Payroll/HR team plays a vital role in supporting a growing workforce and they are now seeking a motivated Payroll Coordinator / Payroll Administrator / Payroll Assistant to join them. This position requires accuracy, confidentiality and excellent organisational skills, along with a proactive approach to continuous improvement.
Please note: The site has no public transport links so driving licence and own transport is essential.
The Role as a Payroll Coordinator / Payroll Administrator / Payroll Assistant
This pivotal role ensures the accurate, compliant and timely processing of the weekly payroll. Working closely with the Payroll Manager, you will support payroll operations, prepare reports, maintain data integrity and act as the first point of contact for payroll queries. You’ll also provide general HR administrative support, with full training where required, making this an exciting opportunity for a payroll professional looking to develop and progress within a supportive environment.
What’s in it for you as a Payroll Coordinator / Payroll Administrator / Payroll Assistant:
£28,000 per annum • Monday–Friday, 9am–5pm (1-hour unpaid lunch) • Hybrid working available after probation (2 days home / 3 office) • Fully funded professional qualifications and clear career progression • 25 days holiday + 8 statutory • Company pension • Life Assurance • Cycle to Work scheme • Health & wellbeing programme • Employee discounts • Enhanced maternity/paternity • ShareSave scheme • Free parking on site • Supportive, friendly, people-focused culture
Key Responsibilities within the Payroll Coordinator / Payroll Administrator / Payroll Assistant position:
Process weekly payroll by gathering, calculating and entering all necessary information • Provide prompt and professional responses to payroll queries from employees and managers • Assist with payroll reconciliations and prepare internal/external reports • Maintain confidentiality and accuracy of all pay-related data • Process employee lifecycle changes, including starters, leavers and amendments • Complete manual payroll calculations where required • Maintain payroll systems, spreadsheets and ensure data integrity • Support pension administration and auto-enrolment • Assist the HR team with onboarding, recruitment admin, right-to-work checks and general documentation • Support wider HR administrative tasks to ensure smooth HR operations
Essential Qualifications & Experience as a Payroll Coordinator / Payroll Administrator / Payroll Assistant:
Minimum 2 years’ experience within a payroll environment • Strong working knowledge of Microsoft Excel • Experience with payroll software (IRIS Cascade desirable but not essential) • Solid understanding of UK payroll legislation and HMRC requirements
Personal Specification:
Exceptional attention to detail with the ability to identify errors • Highly organised with the ability to work to deadlines • Strong communication skills and ability to manage multiple tasks • Reliable, proactive and eager to learn • Strong problem-solving skills • Ambition to progress within payroll/HR, including further qualifications
If you're an accurate, dependable payroll professional looking for a supportive environment that encourages growth and progression, we’d love to hear from you; APPLY TODAY and take the next step in your payroll career.
I’m Fiona McSheffrey, a specialist recruiter in the Construction and Modular Building Supply sector at E3 Recruitment. I work in partnership with leading companies across the UK and internationally, connecting high-calibre professionals with roles offering genuine long-term development.
If you’d like more information about this opportunity or wish to have a confidential discussion about your next career move; please contact me directly at E3 Recruitment on 01484 645 269 or 07563 394 529.
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Bookkeeping (Core Responsibility)
Maintain accurate and up-to-date bookkeeping records for a portfolio of clients.
Process purchase invoices, sales invoices, receipts, payments, journals and accruals/prepayments.
Perform bank reconciliations, credit card reconciliations, and control account reconciliations.
Ensure all financial data is correctly coded and compliant with accounting standards.
Monthly Management Accounts (Core Responsibility)
Prepare monthly management accounts for clients, including P&L, balance sheet, aged debtor/creditor reports, variance analysis, and cashflow insights.
Review bookkeeping for completeness and accuracy prior to producing reports.
Identify trends, anomalies, and issues within client accounts, raising queries where necessary.
Work closely with the business owner to agree presentation style, reporting templates, and key performance indicators.
Provide clear explanations of month-end results and support clients with understanding their financial performance.
Payroll
Support the payroll process when required.
Initially, payroll may be handled by the business owner while you become familiar with the workflow and client requirements.
Assist in maintaining payroll records and processing basic monthly changes (e.g., starters/leavers, hours, adjustments).
Additional Responsibilities
Assist with VAT submissions and ensure deadlines are met.
Communicate directly with clients to obtain information or clarify queries.
Maintain organised digital records and contribute to improving internal processes.
Credit Control
Monitor outstanding customer invoices and ensure timely collection of payments.
Produce and review aged debtor reports to identify overdue accounts.
Send reminder statements, follow up by email/phone, and escalate overdue debts when required.
Maintain accurate records of all contact with customers regarding outstanding balances.
Work with clients to resolve invoice disputes quickly and professionally.
Identify recurring payment issues and highlight them to the business owner.
Training:The Level 4 Professional Accounting Technician AAT apprenticeship standard includes 4 AAT exams, in addition to the Synoptic Assessment as part of the End-Point Assessment (EPA) process.
The knowledge units will be delivered at the EMA training hub in Derby, or online (depending on apprentices’ location) through day release.
Modules will include:
Applied Management Accounting
Drafting and Interpreting Financial Statements
Business Tax
Personal Tax
Attending the EMA hub in Derby city centre for classroom sessions delivered by specialist trainers, one day a week. You will also be supported by a dedicated mentor through your portfolio of work and end point assessment.Training Outcome:Opportunity to stay as part of the team as a full time member of staff and the employer will be happy to discuss an appropriate pathway to becoming chartered (Level 7).Employer Description:The Accounting House has been established for over 20yrs and now supports multiple clients across all areas related to accounts. Whether you are a busy looking for support with balancing the books or someone to assist with tax regulations we are the business for you. An accounts practice with a personable touch and willing to follow through on promises from start to finish.Working Hours :Monday to Friday, 8:30am to 4:30pm or 9am to 5pmSkills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Initiative,Non judgemental,Patience....Read more...
What You’ll Be Doing You’ll get hands-on experience across the full accounting cycle, including:
Bookkeeping and bank reconciliations
Preparing VAT returns
Supporting payroll processing
Assisting with year-end accounts
Helping manage client queries
Working with accounting software (Sage, Xero, QuickBooks)
Keeping internal systems and client files organised
Learning how to spot issues before they become problems
Contributing ideas, because your voice actually matters here.
Training:AAT LEVEL 4 Apprenticeship Standard at New College Swindon.Training Outcome:Completing your Level 4 Apprenticeship with us is just the beginning. At OrangeStripe, we don’t just tick boxes,we help you build a career. Once you’ve completed your apprenticeship, there are several paths you can take:• Full-time Accounting Role – step straight into a permanent position within the practice, working with real clients and taking on more responsibility.• Specialist Areas – develop skills in payroll, VAT, bookkeeping, or accounts preparation, depending on your interests and strengths.• Professional Qualifications – continue your studies towards AAT Level 4 Diploma, ACA/ACCA, or other accounting qualifications, fully supported by the practice.• Team Leadership – as you gain experience, opportunities may arise to supervise junior staff or future apprentices.• Broader Business Support Roles – learn the ins and outs of running a small practice, from client management to workflow improvement, giving you skills for a wide range of finance and business roles.We want your career to grow with us — you’ll never be “just an apprentice.” Your hard work, curiosity, and ambition will determine how far you go.Employer Description:OrangeStipe Outsourcing & Accountancy (OS2+A) Ltd is an established, independent practice serving clients acrossWiltshire, Gloucestershire and beyond. We pride ourselves on delivering accurate, reliable and Value for money accounting and outsourced finance services. We support a wide range of small and medium sized businesses, our work covers bookkeeping, payroll, VAT, accounts preparations and advisory support. Attention to detail matters to us and so does developing people. As a small friendly team, we offer apprentices the chance to learn directly and experienced accountants, work on real client files early on and build confidence quickly. Our environment is supportive, down to earth and focused on helping every team member to develop professionally.Working Hours :Monday to Thursday 8:45 to 5pm with half hour lunch
Friday 8:45 to 4pm.Skills: IT skills,Attention to detail,Problem solving skills,Administrative skills,Number skills,Team working....Read more...
Building new leads and business opportunities through various sales strategies
Account management of existing clients
Meeting daily/weekly sales calls to meet business requirements
Using a variety of online tools and technology including Word, Excel and PowerPoint
Developing job and personal specifications, preparing job advertisements
Shortlist candidates on the telephone initially to determine suitability
Liaising with different departments including payroll to ensure payroll accuracy
Maintaining customer focussed attitude on duties and responsibilities to ensure the needs of clients are identified and met
Answering incoming calls and inputting information onto company database
Booking in candidates for interviews at different companies
Requesting ID and DBS of successful applicants
Working towards KPIs
Training:
Recruiter Level 3 Standard
End-Point Assessment (EPA)
Functional Skills in maths and English if required
Training schedule has yet to be agreed. Details will be made available at a later date
Training Outcome:Full time role within the business.Employer Description:We provide jobs for people across multiple sectors using teams of specialist and highly trained recruiters whose job is to know your sector and business inside out.
At Blink Recruitment our business is split up into divisions covering Industrial, Logistics and HGV drivers, Engineering, Commercial, Technical and construction each with their own practices, bespoke procedures and approach to enable them to competently service the industry they serve.
We are independently owned and have grown organically backed by some of Staffordshire’s most experienced recruiters.
You can have complete confidence in Blink Recruitment as we understand the importance of transparency, honesty and integrity. We always put our candidates and clients first.Working Hours :Monday - Friday, 09:00 - 17:00 (early finish on Friday at managers discretion).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Providing HR administration support to the team on full lifecycle employee administration
Support the learning and development team with administrative duties and support large scale events
Ensure all HR records are maintained accurately and to a high standard
Support the recruitment team with administration activities such as ensuring job descriptions are up-to-date and stored correctly
Training:Working closely with SGS College, the apprenticeship is delivered over 18 months (with an additional 3-month End Point Assessment). The EPA has two elements; a consultative project and a professional discussion.
The rest is up to you!
Programme Delivery:
Attend College (remotely or on campus) one day a week at SGS College Filton Campus. 70% of the taught element will be over Microsoft Teams and 30% in the classroom
Training Outcome:The Level 3 qualification is a stepping stone into or within a support role, preparing you for positions such as:
HR Assistant
HR Administrator
HR Coordinator
L&D (Learning & Development) Administrator/Assistant
Training Assistant/Coordinator
Payroll Specialist/Administrator (often a related function)
In these roles, you will gain hands-on experience in core HR functions, such as maintaining employee records, supporting recruitment, assisting with payroll preparation, managing onboarding, and handling day-to-day employee queries. Employer Description:Who are NCC?
We help manufacturers take on bigger challenges - whether that’s building cleaner aircraft, scaling up offshore wind, or strengthening the UK’s supply chains. We’re here to deliver practical outcomes, not prototypes that sit on shelves.
Who we work with
We work across 16 sectors, from defence and energy to infrastructure and space. Some projects are with global tier 1s, others with small UK firms solving one specific problem - the works always varied, and always real.
What it’s like here
We’re not a startup. We’re not a corporate. We’re a national centre with the kit, time and people to do the job properly. The teams are focused, the thinking is sharp, and you’ll be trusted to get on with it.Working Hours :Monday to Friday, exact hours to be agreed between the apprentice and their manager.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,· Understanding of GDPR,Self motivated,Proactive Learning,· Flexible and adaptable....Read more...
A specialist boutique law firm in Manchester is seeking a Legal Finance Assistant to join its professional support team. The firm has a strong reputation across some niche law areas, acting for a broad client base ranging from individuals to corporate organisations.
This role offers the chance to build experience within a professional legal environment, supporting key finance and administrative processes across the firm.
Role Overview
The successful candidate will assist with day-to-day finance operations while providing wider administrative support to partners, fee earners, and the business as a whole. Its an excellent opportunity for someone looking to develop their skills in a structured and supportive setting.
Key Responsibilities
- Assisting with the preparation and processing of invoices, expenses, and financial documents
- Supporting the preparation and processing of payroll
- Maintaining accurate financial and client records in line with regulatory requirements
- Assisting with bank reconciliations, supplier payments, and credit control tasks
- Supporting monthly reporting and audit processes
- Providing general administrative support to the wider team
- Managing office supplies, filing systems, and incoming/outgoing correspondence
- Liaising professionally with clients, suppliers, and external service providers
Candidate Profile
- Strong organisational skills with a keen attention to detail
- Good numeracy skills and an interest in developing financial knowledge
- Proficiency in Microsoft Office, especially Excel and Outlook
- Clear and confident written and verbal communication skills
- Ability to handle confidential information sensitively
- Previous experience in a finance or administrative role is beneficial but not essential
- Proactive attitude and willingness to learn within a collaborative team environment
If youre organised, proactive, and looking to build a career in a professional legal setting, this role offers a strong foundation and room to grow. On offer is a competitive salary aligned to your experience. You will gain exposure to both finance and legal aspects within a respected specialist firm and there are great opportunities for professional development and progression.
For further information, please get in touch with Justine on 0161 914 7357 or please email your CV to j.forshaw@clayton-legal.co.uk....Read more...
As an apprentice in our building company, you’ll play a key role in supporting the smooth running of our office. You’ll gain hands-on experience in customer service and administration while learning how a busy construction business operates.
Answering incoming calls, directing queries to the right team members, and providing friendly customer service
Supporting general office administration, including filing, data entry, scanning documents, and updating records
Assisting with scheduling and communication, helping to coordinate meetings, deliveries, and site visits
You’ll be working alongside experienced staff who will support your development and help you build confidence in a professional environment
Training:Customer Service Practitioner Level 2.Training Outcome:Upon successful completion of the apprenticeship, the individual may progress into a permanent role within the company, such as:
Administrative Assistant or Office Coordinator
Customer Service Executive
Payroll or Accounts Assistant
Fleet or Operations Administrator
PA or Team Support roles
With further experience and training, there’s potential to move into supervisory or specialist roles in areas like HR, finance, or project coordination
The apprenticeship provides a strong foundation for a long-term career in business administration within the construction industry
Employer Description:Westminster Building Company has extensive building experience and our commercial and residential building projects include refurbishments, new builds, renovations, extensions and all manner of internal works.Working Hours :Monday to Thursday, 9am - 4:30pm. Friday, 9am to 2:30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Non judgemental,Time Management....Read more...
Our client is a dynamic agency seeking a seasoned and experienced HR and Bookkeeping Specialist to join their team on a full-time basis. Job Overview: This full-time role requires a professional with extensive experience in both HR and bookkeeping. The preferred candidate will have a deep understanding of agency life and be able to manage HR functions while also handling bookkeeping tasks. You will report to the CFO for all financial matters. Key Responsibilities: HR Responsibilities: Oversee all HR functions, ensuring compliance with policies and regulations. Understand and manage the nuances of agency life, including recruitment, on boarding, and employee relations. Develop and implement HR strategies and initiatives aligned with the overall business strategy. Maintain employee records and ensure data accuracy. Bookkeeping Responsibilities: Perform all bookkeeping duties, including managing accounts payable and receivable, payroll processing, and financial reporting. Ensure accurate and timely processing of financial transactions. Assist with budgeting and forecasting under the guidance of the CFO. Prepare monthly, quarterly, and annual financial reports. Requirements: Proven experience in HR and bookkeeping roles. Strong understanding of agency operations and culture. Proficient in bookkeeping software and HR management systems. Excellent organisational and multitasking abilities. Strong communication and interpersonal skills. Work Hours: Full-time position. Compensation: Salary range between £24,000 - £30,000 per annum, depending on experience. If you are an experienced HR and bookkeeping professional looking for a full-time role in a dynamic agency environment, we would love to hear from you. Apply now and help our client manage their HR and financial operations seamlessly. Application Instructions: Please submit your resume and a cover letter outlining your relevant experience to [email address]. We look forward to meeting you! Work Permissions: You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time.....Read more...
Answer telephone calls, helping where possible and transfer calls internally
Manning front reception and greeting visitors
Scanning and photocopying
Setting up inductions
Data inputting
Collating and recording data
Supporting the team with clerical support needs
Reference Checks
Security checks
Paperwork Compliance
KPI's and management information completion
Taking calls and sending links out to potential candidates
Training:
Business Admin Level 3 Apprenticeship Standard
End Point Assessment
Maths and English functional skills, if required, which will be delivered via online training sessions for 1 hour per week
Training schedule has yet to be agreed. Details will be made available at a later date
Training Outcome:Full-time position may be offered upon successful completion of the apprenticeship.Employer Description:The Company group was founded in 1998, and we are now one of the top five largest industrial providers in the UK, supplying temporary, contract and permanent workers to companies across the industrial sectors. We offer nationwide coverage through high-street branches, specialist divisions and onsite managed solutions. With a turnover of almost £200 million in 2019, we currently payroll in excess of 12,000 temporary workers each week and cover more than 3 million shifts per year.
We uphold our values in our day-to-day operations through our i-CARE programme.
By empowering our own people to establish recruitment partnerships based on our core values, we maintain our people focus by having real, consultative conversations so we can guarantee you ethical solutions and accountability every step of the wayWorking Hours :Between 8am till 5pm, Monday to Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Team working,Creative,Initiative,Knowledge of Microsoft Office....Read more...
