Office Coordinator, Central London, Up to £35,000Office CoordinatorLocation: Southbank, London, Monday to FridayReporting to: Operations ManagerCOREcruitment is working with a fantastic company who are looking an Office Coordinator to join a dynamic team in a fast-growing company based in London. The Office Coordinator plays a crucial role in ensuring the smooth and efficient running of the office. You will be responsible for overseeing daily administrative tasks, providing support to staff, and maintaining an organized, welcoming, and safe work environment.Key Responsibilities:• Address employee inquiries regarding office management and related issues.• Greet and assist visitors, clients, and vendors, ensuring a friendly and professional atmosphere.• Monitor and manage office supply inventories, placing orders as necessary.• Ensure all office equipment is functional, coordinating repairs as required.• Assist with scheduling meetings, booking conference rooms, and arranging travel for staff.• Organise internal office events, meetings, and lunches.• Plan in-house or off-site activities, such as parties, celebrations, and wellbeing days.• Oversee office cleanliness and coordinate with building management for maintenance issues.• Distribute important communications, memos, and announcements to staff.• Ensure compliance with health and safety regulations in the office.• Manage health and safety tasks, including Fire Marshal duties, First Aid, and DSE assessments.• Oversee first aid supplies and procedures in case of emergencies.• Provide ad hoc administrative support to the management team and other departments.• Manage office operations and procedures efficiently.• Undertake additional administrative tasks as needed, assisting the management team when required.Skills:• Strong organisational and multitasking skills with a keen attention to detail.• Ability to effectively manage multiple tasks and competing priorities.• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.• Excellent interpersonal skills with the ability to build and maintain effective working relationships.• Strong communication skills.• Ability to work independently and take initiative.• Strong problem-solving abilities.• A positive, proactive attitude towards resolving challenges.If you are keen to discuss the details further, please apply today or send your cv to Sophie@corecruitment.com....Read more...
Office Manager/ Personal Assistant (PA) – Central LondonOffice Manager/ Personal Assistant (PA) Location: Borough, London Company: Facilities Management (FM) CompanySalary: £45,000 COREcruitment are working with a leading Facilities Management company based in Borough, London, providing comprehensive property and workplace management solutions across various sectors. As they continue to grow, we are looking for an experienced and highly organised Personal Assistant/ Office Manager to support the senior team. This role will be critical in ensuring the smooth day-to-day running of the office and offering administrative support across various functions. You must have a background within Facilities Management.The Personal Assistant/ Office Manager will provide dedicated administrative and organisational support to the senior leadership team, including diary management, meeting coordination, and correspondence handling. The role requires someone with exceptional multitasking abilities, attention to detail, and the ability to maintain confidentiality while managing a diverse workload in a fast-paced environment.Key Responsibilities:
Manage diaries, schedule meetings, and coordinate appointments for senior executives.Act as the first point of contact for internal and external stakeholders, handling communication and correspondence.Organize and prepare documents, reports, and presentations for meetings and events.Plan and coordinate travel arrangements, including transport, accommodation, and itineraries.Organize and minute internal and external meetings, ensuring timely follow-up on action points.Manage expense reports, invoices, and maintain accurate financial records for executives.Assist with the preparation of proposals, contracts, and other client-facing documentation.Coordinate office management tasks, including ordering supplies, liaising with vendors, and ensuring a smooth running of the office.Support in organizing company events, team activities, and offsite meetings.Undertake ad-hoc projects and research tasks as required by the leadership team.
Skills & Qualifications:
Proven experience as a Personal Assistant or Executive Assistant, ideally in a fast-paced environment.Strong organizational skills with the ability to multitask and prioritize tasks effectively.Excellent verbal and written communication skills, with a professional demeanour.High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently, maintain discretion, and handle sensitive information with confidentiality.Attention to detail with the ability to produce high-quality work under tight deadlines.Experience in coordinating travel arrangements and managing multiple diaries.Strong interpersonal skills and the ability to liaise with internal and external stakeholders at all levels.A proactive, resourceful, and positive attitude.Experience within a Facilities Management, Property, or similar sector is desirable but not essential.
Benefits:
Competitive salaryOpportunities for career development and growth within a dynamic companySupportive and collaborative team environmentCentral London location with easy transport links
If you are keen to discuss the details further, please apply today or send your cv to Sophie@corecruitment.com....Read more...
Position: Office Manager with HR Location: Dublin 15 Salary: Neg DOE
My Client is seeking an experienced Office Manager to oversee and coordinate the efficient functioning of all office operations. Responsibilities
Oversee general office operations and ensure a productive work environment.
Oversee accounts, including budgeting, invoicing, and financial reporting.
Coordinate fleet management, ensuring optimal utilisation and maintenance of company vehicles.
Lead HR functions, including recruitment, onboarding, employee relations, and compliance with labour laws.
Handle legal and regulatory matters, liaising with legal counsel when necessary.
Develop and implement policies, procedures, and systems to enhance operational efficiency.
Requirements
Proven experience in office administration or management.
Strong knowledge of HRM practices, financial management, and legal compliance.
Excellent organisational, leadership, and problem-solving skills.
Proficiency in relevant software tools and systems.
3rd Level Qualification in Business, Accounting or HRM desirable
Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in the UK. Applications submitted without the necessary visa in place will not be considered. If the position above is of interest to you and you would like to know more, please call Sue today on 059 915 8972 in complete confidence. SOB....Read more...
Assist with general office duties, including filing, data entry, and document management.
Answer phone calls and direct inquiries to the appropriate department.
Support the helpdesk with job planning, communication and scheduling.
Manage and update company information on third-party client portals.
Manage correspondence via email and postal mail, ensuring timely responses.
Help maintain records related to WEMCO’s contracts and compliance obligations.
Assist in preparing reports, presentations, and other business documentation.
Coordinate office supplies and ensure all office equipment is functioning correctly.
Support various processes with administrative tasks, such as billing, invoicing, and purchasing.
Carry out audits, reviews, and document management supporting WEMCO Integrated Manage Systems.
Collaborate with team members to improve office processes and efficiency.
Training:WEMCo are committed to providing comprehensive training that covers:
Business administration principles, office procedures, and IT systems. This is a great opportunity for apprentices to gain a solid foundation in administrative skills.
Apprentices at WEMCO will have the opportunity to gain hands-on experience with industry-specific software and tools used in administrative tasks.
Understand the process underpinning Quality Management Systems and learn about quality planning, quality assurance, quality control and continuous improvement.
Opportunity to work closely with in different business areas, including HR, finance, and operations.
Mentorship and guidance throughout the apprenticeship program to support career development.
If successful, you will be enrolled onto a 2-year Level 3 Business Administration Apprenticeship at South Devon College. You will attend weekly taught lessons at South Devon College, Paignton which will give you the knowledge and understanding to become a proficient Business Administrator. Supported by your Assessor Coach, Course Tutor and the team here at WEMCo you will get the chance to hone these skills daily. This role is truly a fantastic opportunity for anyone looking to create a new career or upskill on existing experience.Training Outcome:Opportunity to work in a growing company and develop a professional career.Employer Description:WEMCO specialises in high-quality building services maintenance and facilities management, offering a complete service and maintenance facility to our clients covering the whole range of mechanical and electrical disciplines. All our services are delivered by our in-house team of skilled service engineers and specialists in all disciplines of building services, maintenance, installation and facilities management.Working Hours :Monday to Friday, 8am to 4:30pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working....Read more...
Job Responsibilities and Tasks:
Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
Coordinate team meetings and events and prepare agendas.
Assist in project management by tracking deadlines and facilitating communication.
Handle expense reporting, invoicing, and basic accounting tasks.
Liaise with vendors and clients, providing excellent customer service.
Maintain office supplies and manage inventory.
Training:
Business Administration Apprenticeship (office based)
Training completed with City of Wolverhampton College
Training Outcome:Admin assistant, Office manager, Grow with the business.Employer Description:At Tru Hair, we’re committed to empowering growth and innovation. We work with a team of talented, motivated individuals who share our passion for efficiency and excellence. As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement, making Tru Hair a place where you can truly thrive.Working Hours :Work hours to be agreed with employer.Skills: Communication skills,IT skills,Organisation skills,Team working,Initiative,Time Management....Read more...
General Administration
Assist with basic office and clerical administration as required including but not limited to:
Responding to telephone enquiries and emails, taking/forwarding messages as required
Undertake miscellaneous administration duties as directed such as postage and purchasing requirements
CRM Administration - assist in maintaining the internal CRM system, to keep client details, records and programme information up to date
Learning how to use the Emergenetics+ website and troubleshoot participant / client issues
Internal Events
Support with the preparation and planning of internal events, including but not limited to:
Foundation events
Conferences, when required
Assisting in the administration of Certification Programmes:
Registration forms administration
Venue logistics – booking and liaising
Participant diary management and JI’s
Certification LMS management (producer training provided)
Ordering manuals / shipping post certification resources
Record management
External Client Programmes
Support with the preparation and planning of external client events, including but not limited to:
Delegate list management
Print/collate/bind programme documentation as directed and assist in managing delegate attendance/tracking
Monitoring, printing and preparing Emergenetics reports and eLearning completions
Process programme feedback responses, prepare & format Feedback Reports
Managing any additional administration to ensure smooth running of client programmes delivered.
Operations General
Assist with other Operations related tasks, including but not limited to:
Zoom/Teams invite management and creation
Producing external client virtual sessions when required via Zoom/MS Teams
Take meeting minutes and ensure follow-up actions are recorded
Skills and Qualifications:
Experience with Microsoft Office Suite
Previous office experience desirable
Experience using Zoom and MS Teams
Good standard of written and verbal communication
Keen eye for detail
Ability to be agile and adapt workload when the need arises
Training:Training will take place at work with support from Cambridge Regional College.Training Outcome:
You will be under the direct tutelage of an experienced operations manager, who will invest time in providing you with the necessary skills and confidence to grow within the role.
Organisation and self-management are an integral part of this role, but a genuine interest in improving processes and ensuring smooth delivery of programmes is equally as important.
Employer Description:At First Ascent, we work in close partnership with clients to provide uniquely designed solutions that tackle individual, team and organisational challenges. We listen, question and challenge you, then we engage and develop your people to deliver a guaranteed return on investment for your organisation.
Driving performance and achieving measurable results is always our number one priority. We focus on equipping your people to practically apply their learning back in the workplace and make long term, sustainable changes.
Robust science, contemporary thinking and credible research underpin everything that we do. Whether it's delivered face-to-face or online, we use the latest brain science, psychology, social analytics and learning practices to ensure every programme is engaging and highly effective.Working Hours :Monday to Friday 8am to 4:30pm with one hour unpaid lunch break.
Role is based in our Cambridge based office therefore the ability to work from the office will be important. However, a hybrid set up can be discussed for the right candidate.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Microsoft Office,Zoom & MSTeams....Read more...
Job Title: Facilities Officer Locations: Croydon, CR0 Contract Type: Temporary cover 1 month + ongoing if required Work Pattern: Full time
Our client are looking for a Facilities Officer to support in ensuring their offices are well managed and run effectively and efficiently, providing a safe and comfortable working environment for staff. You will support the delivery of an excellent facilities management service to meet business needs and provide outstanding customer service.
Job Role –
Arrange and coordinate a variety of service requests, including health and life safety systems and installations to ensure the company's offices always remain compliant with legislation and best practice.
Carry out periodic testing of alarms and other life-safe installations in line with the requirements and ensure suitable certification is in place.
Ensure operational requirements and arrangements for door access, alarm and CCTV systems across the portfolio are completed in line with agreed procedures.
Manage access across a dispersed office portfolio. Consider requests for and print access, ID cards and badges and file electronic authorisations.
Issue visitor and contractor passes where access is deemed necessary and maintain records in/out.
Act as point of contact for various external contracts and services such as the Landlord, DX, Royal Mail, commercial refuse and recycling etc.
Carry out periodic inspection of the offices, noting any non-compliant issues and arranging for rectification.
Answer defect tickets raised by office members and ensure completion of tasks within the agreed SLA.
Raise purchase orders for supplier contracts and reactive works.
Candidate Requirements –
Suitable experience of working in Facilities or property management within a complex office environment, using a variety of facilities management systems.
Demonstrable experience of managing complex day-to-day arrangements for large and complex buildings.
Experience of day-to-day management of a complex supply chain and various stakeholders internally.
A general understanding and experience with Health & Safety regulations at work, relevant to office settings.
Well-disciplined with the ability to work on your own initiative and as part of a team.
Experience of auditing and stock control of office resources and services.
Experience in raising POs, managing invoicing and mail services.
If you are interested in this position and meet the above criteria, please send your CV now for consideration.If you require any additional information regarding the position, please call Lewis at Service Care Solutions on 01772 208 966 or send an E-Mail to Lewis.Hodson@servicecare.org.uk....Read more...
Job Title: Front Office Manager Salary: €4,000 - €4,400 gross per month Location: Amsterdam, NetherlandsWe are seeking an experienced and dynamic Front Office Manager to lead the front office team at a luxury hotel. This role requires a passionate individual committed to delivering exceptional guest experiences and maintaining the highest standards of hospitality. The ideal candidate will have strong leadership skills, a keen eye for detail, and the ability to thrive in a fast-paced, high-end environment.Key Responsibilities:
Oversee daily front office operations, including reception, concierge, reservations, and guest services.Ensure seamless check-in and check-out experiences, maintaining guest satisfaction and loyalty.Handle VIP guests and resolve guest complaints promptly and professionallyRecruit, train, and develop front office staff to provide excellent service.Lead by example to inspire a culture of excellence and hospitality.Create and manage staff schedules, ensuring adequate coverage at all times.Implement and maintain front office procedures and standards.Monitor and manage the performance of front office systems and tools.Collaborate with housekeeping, F&B, and other departments to ensure guest needs are met.Support revenue management strategies by maximizing room occupancy and ensuring optimal room rates.Oversee reservation activities, ensuring accuracy and efficiencyPrepare and analyze departmental reports, such as occupancy rates, guest satisfaction scores, and financial performance.Identify areas for improvement and implement action plans.
Requirements:
Bachelor’s degree in Hospitality Management or a related field (preferred).Minimum of 2 years of experience in a similar leadership role within a luxury hotel environment.Excellent communication and interpersonal skills.Strong problem-solving abilities and a guest-centric mindset.Ability to work flexible hours, including evenings, weekends, and holidays.Proficiency in Dutch is a plus
Job Title: Front Office ManagerSalary: €4,000 - €4,400 gross per monthLocation: Amsterdam, NetherlandsIf you would like to have more information about the role, please apply or send your cv to maria@corecruitment.comGet social……http://www.corecruitment.com/https://www.facebook.com/COREcruitmentDOTcom/Tweet us @COREcruitment ....Read more...
Facilities Manager – Blue Chip Building – City of London – Up to 62K plus 5K C/A and bonus Would you like to work at an extremely high profile building in the City of London? Have you got a proven track record within the FM industry? If so please read on... An excellent opportunity has arisen to join one of the leading companies in the facilities industry. They are looking for a site based Facilities Manager to work on at a high profile commercial building in the heart of the City of London close to Monument tube station. The building is home to a leading financial institution and the main purpose of the role will be to ensure that all facilities within the building are maintained to a very high standard. Key responsibilities:Oversee and manage the total fm package on site including cleaning, security and helpdesk.Coordinate contractor call out and attendance for all pro-active and reactive worksCoordinate survey, quotation and presentation of competitive pricing for works packages as requiredAssist with vendor relationship management, ensuring agreed service levels are attainedAssist with financial accrual activitiesMaintain contracts schedule and flag up expiring contracts for renewal to FMAssist with space planning and office moves coordinationCarry out monthly office inspections and close out related actionsCoordinate ad hoc security cover with relevant contractor as requiredAssist in building team processes and procedures to support consistent outcomesPorterage of packages and other office furnitureOversee printing, binding & mailroom tasksApplicants for the role must be able to meet the following criteria:Proven facilities or office management experience within a corporate environmentGood understanding of key office infrastructure (HVAC, electrical, plumbing, security, cleaning, helpdesk)Strong organisational skillsAbility to handle multiple overlapping priorities and manage own workloadStrong understanding of Microsoft office suite and in particular Excel, Word and PowerPointIOSH Working/Managing SafelyExcellent interpersonal and organisational skills....Read more...
Office Administration: Assisting in General office administration including managing emails, photocopying, and other administrative duties.
Customer service: Assist with customer enquiries via phone calls and emails in a professional manner.
Mail Management: Efficiently handle incoming and outgoing mail.
Order administration: Loggin order receipts and adding consumables to the management system.
Project Assistance: Supporting various projects by coordinating tasks and ensuring deadlines are met.
Travel Booking: Assist in the planning and booking of business trips
Updating of diaries and re-scheduling of the diary for management
Updating of the CRM
Tagging & registering assets.
Checking completion of reports.
Internal Communication: Managing emails, letters, and other forms of internal communications.
Departmental Support: Provide assistance to various departments with their ongoing tasks.
Supply Management: Order and maintain products, office supplies, and consumables.
Meeting Coordination: Set up meeting rooms and arrange refreshments as needed.
Financial Tasks: Supporting uploads of team expenses.
Logging samples for the in-house laboratory.
Training:
Customer Service Practitioner L2 Standard.
This qualification requires college attendance once per month.
Training Outcome:There may be an opportunity for employment and career progression upon successful completion of the apprenticeship. Employer Description:TRAC Associates are long established family business based in Bury who provide environmental consultancy services throughout the UK and Europe. TRAC has extensive in-depth experience identifying and managing environmental asbestos risk for commercial and public-sector clients and work across varied building types and operational environments. TRAC contribute to the reduction of client risk on complex and challenging redevelopment schemes where there is a potential asbestos risk. We bring our technical expertise to a scheme from the design phase through completion of works.
• Asbestos surveys, Re-inspections and Sampling
• Asbestos Registers
• Asbestos Management Plans and risk management strategies
• Bespoke policy, procedures and safe working practice documents
• Procurement and management of remedial works
• Auditing
• Exposure Assessments
• Risk assessment and remedial strategies for asbestos in soils
• Training
• Expert opinionWorking Hours :Monday – Friday
9am – 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Job Description:
We have a great new role for one of our leading asset managers to lead a small specialist team. With expertise across the middle office and/or back office field you will be an experienced people manager, accomplished in training, developing and mentoring the team.
This is a permanent role and will require 3 days in the Edinburgh office.
Skills/Experience:
Ability to lead a high performing team.
Demonstrable technical knowledge across a range of investment instruments, fund types and products – experience of closed end funds and/or off shore funds beneficial.
Strong attention to detail and ability to deliver work to a high standard of accuracy.
Knowledge and understanding of the relevant regulatory environment.
Excellent written and verbal communication.
Ability to demonstrate a risk focus and understand the importance of identifying potential risks and of reporting risks to management and other relevant parties.
Experience in producing MI and regular reporting.
Understanding of a risk-based approach to internal control.
Core Responsibilities:
Day to day management of the team covering Middle Office and Back Office operations oversight activities.
Oversee and manage the team in the execution of operations activities including, but not limited to:
Supporting the trade life cycle across equities, bonds, foreign exchange and derivatives
NAV oversight related tasks including fair value pricing & swing pricing
Daily monitoring of cash and stock/cash reconciliation breaks
Corporate actions management
Daily fund flow reporting
Segregate mandate flow management, oversight and reporting
Invoice review and validation controls
Custody Market openings and documentation
Preparation of regulatory returns related to activities completed by or overseen by the
Operations team
Reporting and management information
Trend Analysis
Other Operations related activity
Responsible for the supervision, resource planning, training & development and succession planning of the team.
Act as the initial escalation point for the team and other departments when required
Support departmental projects as required
Build strong relationships with key internal stakeholders
Ensure that effective controls and governance is in place
Continuous process improvement
Delivery of key management and reporting information
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 15899
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes.
By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM....Read more...
Office Administrator / Supply Chain Assistant Glastonbury area £Up to £28,000 DOE Working hours: 8.30 - 5.30pm, Monday to Friday. Own transport essential due to location. We are seeking an Office Administrator / Supply Chain Assistant to join a fast paced, rapidly growing and award-winning medium sized business on the outskirts of Glastonbury. This is an exciting time to join the company as they are experiencing extensive growth and as a result the role offers tremendous opportunities to develop and thrive. This is an interesting and varied role which will evolve alongside the business needs. The role could be suitable for a college leaver or recent graduate Office Administrator / Supply Chain Assistant Regular tasks will include:
Responsibility for maintaining accurate stock records to support other departments in achieving excellent performance standards across the businessImplement and maintain stock check schedule for all stock locations.Administer stock adjustments accurately for audits and recording purposes.Maintain traceability requirements and participate in traceability challengesIdentify and report stock shortages to Supply Chain Manager, liaise accordingly with relevant departments.Be the point of contact for any systems and stock issues, finding resolutions as a Super UserBe a role model and promote high standards of compliance for stock managementCommunicate with suppliers to confirm order details, delivery timelines, and address potential delays.Processing and checking of purchase invoicesPreparation of reports for Company and Senior Management Team meetingsFiling and management of Production recordsMaintaining raw materials storage areaAdministration of product packaging creation and proof readingMaintaining and updating product and supplier recordsAssisting Supply Chain managers in management matters as requestedAssisting in general cleanliness and tidiness of premises
This is a varied and challenging role which includes some requirement for lifting and moving. The suitable candidate will have good numeracy and IT skills, and be an effective communicatorOffice Administrator / Supply Chain Assistant Experience Required
You will have an eye for detailBe numerate and have excellent communication skills. The ability to work as part of a team as well as independently is essential.
If the role is of interest, then send your CV today Starting Salary £21,000pa - £28,000pa according to experience....Read more...
A fantastic and rare opportunity has arisen for an experienced Patent Formalities Administrator to step up to the next level and take on the exciting role of Formalities Team Leader. This role is based in the friendly Cambridge office of a formidable IP practice.
With at least 5 years of experience gained within the Patent sector, you will have significant knowledge of Inprotech, diary management, monitoring deadlines and working with case management systems.
This Formalities Team Leader role will see you responsible for allocating workloads to appropriate team members, participating in regular meetings, escalating issues to the Office Manager, as well as proactively reviewing working practices across the team and implementing changes where appropriate.
This is super position to join one of the friendliest and most supportive IP firms around where there will be ample training and support on offer from the word go.
For more information about this superb Formalities Team Leader role, do contact Tim Brown on 0113 467 9798 / tim.brown@saccomann.com
....Read more...
In this role, your key tasks would include:
Administration & Business Planning
Supporting the organisation of internal and external client events
Researching appropriate venues for events
Diary management for our Senior Leadership Team (SLT), including sending meeting invites and booking meeting rooms
Support keeping our CRM up to date
Keeping key internal information, documents and policies up to date
Monitoring the completion of timesheets
Office Management
Working with the office manager to ensure the office is a safe and inviting place to be
Ordering office supplies and organising team lunches / other socials
Finance
Requesting and filing Purchase Orders (POs), contracts, remittance advice and other documents
Raising invoices monthly and ensuring job managers send these out in a timely manner
Following up with the payment of overdue invoices
Working with the Operations Director to keep key financial reports up to date and handle other data requests
Reporting of Management Information to frameworks
Requesting approval for supplier invoices and filing appropriately
Bids and business development
Carrying out ad-hoc research to support with tenders
Summarising requirements for Invitations to Tender (ITTs) and Requests for Quotation (RFQs)
Support in preparing and coordinating material for bids
Coordinating generic materials and required policies
Training Outcome:We’re keen to hear from tenacious, ambitious individuals who are looking for a permanent role upon the completion of the apprenticeship, where they can develop new skills and progress within our company. We are also open to supporting further qualifications and study.Employer Description:31ten is a trusted, award-winning management consultancy firm that works in partnership with the public sector to make places better for the people that live, work, and learn in them. Integrity, inclusivity, social and environmental awareness are at the heart of the projects we deliver.
31ten works across:
- Local & Central Government,
- Housing & Development,
- Education,
- Health & Social Care; and
- Blue Light Services.
Our services in these sectors typically take the shape of:
- Strategy & Transformation,
- People & Change,
- Finance & Assets,
- Customer, Digital & Technology,
- Procurement & Partnerships,
- Placemaking & Regeneration; and
- Business Cases.Working Hours :Monday to Friday, 9.30am - 6.00pm, with an hour for lunch. 6 hours/week will be spent training or studying. You can do these 6 hours all on one day or spread across the week.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience....Read more...
A client within the Public Sector based in Cheshire East is currently recruiting for a Facilities and Compliance Officer to join their Asset Management Team as soon as possible. The client is offering a full-time, temporary position on an ongoing basis, with the ideal candidate having experience of working within a local authority in a building management and compliance environment.
The Role Key purpose of the role is to coordinate office moves, manage small-scale building works, and oversee operational processes at corporate offices, ensuring compliance and high service standards.
Key responsibilities will include but not be limited to:
Managing teams of Building Support Officers (BSOs) at corporate offices, establishing compliance processes for their regular tasks.
Reviewing and clarifying service standards, creating and implementing action plans to ensure offices are welcoming, safe, and well-maintained.
Supporting risk audits across corporate offices, implementing controls and compliance systems for building operations.
The Candidate To be considered for this role, you will require Prince2 Foundation or equivalent project management qualification and experience coordinating office relocations or building improvement works.
The below skills would be beneficial for the role:
Experience liaising with building occupants and contractors, with a focus on maintaining compliance and operational standards.
Strong organizational and project management skills.
Knowledge of health and safety requirements and office compliance standards.
Ability to work effectively with teams across multiple sites.
The client is looking to move quickly with this role and as such is offering £20.07 per hour Umbrella LTD Inside IR35 (approx. £16.12 per hour PAYE).
How to Apply If this position sounds of interest, email a copy of your up-to-date CV to amy.dhawan@servicecare.org.uk or call Amy at Service Care Construction on 01772 208967 to discuss the vacancy in more detail.
Referral Bonus If this role is not suitable for yourself, but you know someone who may be interested, please pass on their details, or forward these details to them. If they are successful in applying, you will receive a £250 referral bonus upon completion of an initial probationary period.....Read more...
· Answering incoming calls/door and being first point of contact
· Make sure the meeting rooms are clean and tidy
· Coordinating the meeting room calendar effectively.
· Welcomes visitors, greeting and directing them appropriately
· Assisting PA/OM with ordering stock/stationary
· Booking train tickets for staff ahead of site meetings
· Using the manual filing system and assisting with the move to a paperless office.
· Posting out invoices/statements to tenants
· Management of all incoming post, parcels, including distribution.
· Supporting the PA/ Office Manager on general office-based tasksTraining:
L3 Business administrator Apprenticeship Standard
On/Off the job training in workplace
Monthly contact with the assessor
Training Outcome:
Opportunity to progress into property Management and beyond.
Employer Description:Focussing on investment agency and asset management, Landswood de Coy LLP provide investment advice on all sectors of real estate to a diverse client base ranging from City institutional clients to property companies and private investors. With partner level involvement that only niche agents can provide and absolute discretion and confidentiality, we are trusted by some of the most significant investors in UK Commercial Real Estate to advise on their portfolios.Working Hours :Monday to Friday, 9am - 5pm (will be confirmed at interview)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience....Read more...
This role offers a range of tasks that provide experience in developing various office and legal skills within a professional company.
The role will include:
Taking calls and messages and passing to the appropriate person
Making calls
Scanning
Data entry
Setting up new clients and files on our Case Management System
Conflict Checking on our Case Management System
Customer Due Diligence
Assisting the Fee Earner and Senior Legal Secretary
Sending emails and responding to emails
General office administration/reception
Assist senior and managing partners with administration
Filing / file management
General miscellaneous admin tasks around the office and within a team.
To deal professionally with clients, colleagues and other professional agencies on the telephone and in person as required
To accurately record messages and forward these to the appropriate person without delay
To ensure the confidentiality and security of all the company’s and client’s documentation and/or information
Training:
Full training will be given leading to a recognised Business Administrator Level 3 Apprenticeship Standard qualification
Full on-the-job training will be delivered
Off-the-job training will be supported by our Training Provider – Davidson Training UK Ltd
You will also complete the Functional Skills in maths and English up to and including level 2 (if you already do not hold the equivalent)
Training Outcome:There are various career options within the organisation on completion of the apprenticeship. This could be family law, conveyancing and other opportunities.Employer Description:Sanders Witherspoon has been representing clients in Billericay, Brentwood, Chelmsford, Essex and throughout the UK, for over 60 years. This means we understand the law and more importantly, we will quickly get to understand your needs.
We're a team of specialists, not generalists. This means that whatever your legal issue, you can be assured that your solicitor will be an expert in that field and can give you the best possible advice or resolution for your case.
From fixed fees to hourly billing, we guarantee to keep your costs as low as possible.Working Hours :Office hours: 9:00am till 5.30pm Monday to Thursday and 8.00am till 4.30pm Friday.
An hour for lunch each day.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working....Read more...
Residential Conveyancing Assistant
Location: Merseyside
Salary: Circa £22,000 - £26,000 DOE
Employment Type: Full-Time, Office-Based
An established and reputable client based in Merseyside is seeking a Residential Conveyancing Assistant to join their team.
This full-time, office-based role offers a competitive salary and is an excellent opportunity for individuals with experience in conveyancing or for graduate paralegals eager to develop their careers in conveyancing.
Role Overview:
The successful candidate will assist in managing residential conveyancing files from start to finish, providing crucial support to the conveyancing team. While the role does not require handling complex legal inquiries, the ideal candidate will have substantial experience in the conveyancing process, ensuring transactions proceed smoothly and efficiently. Experience with the LEAP case management system is desirable but not mandatory.
Candidate Profile:
This role is ideal for experienced assistants, paralegals or secretaries with a background in conveyancing or for graduate paralegals looking to gain experience and grow in the field of residential property law.
Key Responsibilities:
- Assist with the preparation and management of conveyancing files from instruction through to completion.
- Communicate effectively with clients, estate agents, mortgage lenders, and other stakeholders throughout the conveyancing process.
- Utilize the cloud-based LEAP case management system to maintain and update case progress.
- Support the team with administrative tasks, including document preparation, correspondence, and file management.
- Respond to client queries and ensure high standards of client care.
Benefits and Compensation:
- 20 days plus 3 additional days at Christmas, your birthday off, and bank holidays.
- Free parking.
- Access to a Wellbeing app
- Weekly Pilates classes (optional)
If this role sounds like your next opportunity, please get in contact with Rebecca on 0151 2301 208 or e-mail your up-to-date CV to r.davies@clayton-legal.co.uk and we can arrange a call to discuss.....Read more...
Do you thrive in fast-paced environments and have a knack for organising and coordinating with precision? This is an excellent opportunity to join a growing and innovative company in a key role that supports smooth and efficient operations. As an Office Logistics Coordinator, you will be:
Act as the main point of contact and arranging shipment of products and other equipment to remote teams and clients and coordinating deliveries and resolving any issues as they ariseProviding office support in handling day-to-day office tasks, including reception support, answering calls, welcoming visitors, performing routine safety checks, and maintaining accurate records of equipment, supplies, and parcels
To be successful, you will need:
Office administration experience with strong IT skillsThe ability to work in a fast-paced office environment and handle multiple tasks and deadlines with ease Organisational, prioritisation and time management skills Excellent communication skill with confidence in interacting with clients, colleagues, and stakeholders both in person and via virtual platforms
This is a full time, temporary role for initially 3 moths. You'll be based in offices in Conwy, starting on an hourly rate of £11.79 plus benefits including free parking, refreshments, breakout rooms, weekly pay and holiday accrual. If you’re ready for a new challenge, please apply today!....Read more...
Well established development and business provider of IP management software is keen to welcome a talented Legal Sales Executive into their thriving team! If you are a seasoned IP Paralegal, with a background in either patents or trade marks who is looking for something 'different' , then this role could be the fresh challenge you have been waiting for!
You’ll maintain and provide a bespoke service to existing clients and nurture new ones. With no sales targets, the emphasis lies around delivering first rate client care.
As a dynamic Legal Sales Executive, a snapshot of the skills required are:
Essential - Clear Communication, strong attention to detail, prior client facing position, proficient with Microsoft Office.
Highly Advantageous – demonstrable IP Paralegal experience, proficient with IP management systems, database software and a second language.
What’s on offer is international conference travel and a competitive remuneration and benefits package. This outstanding opportunity is based out of their collegiate Reading office with a hybrid working offering.
If you’d like a conversation in confidence regarding this superb role, then please do contact Tim Brown on 0113 467 9798 or via tim.brown@saccomann.com
....Read more...
Responsible for general administration, record keepingm photocopying, scanning and filing
Ensure DBS Disclosures for all staff are up to date and renewals are processed in line with DBS Policy. Liase with umbrella body to ensure timely processing and to request DBS paperwork and complete Online DBS request
Maintain databases for easy access for DBS staff vehicle documents
Assist HR Officer’s in all aspects of recruitment
Ensure all work is completed within agreed timescales
Undertake word processing & spreadsheets requests
Supplies control (stationery, refreshments and supplies for the bathroom)
Help screen incoming calls, providing telephone service to other staff and management including message taking, call vetting and transferring calls.
Greet Visitors
Look after the filing ensuring all confidential documents are filed in a secure area
Photocopying
Assist in the creation of office procedures and maintain them accordingly
Scheduling meetings and arranging meeting rooms, providing refreshments and processing invittations to delegates with relevant information, where applicable.
General office tidiness and the maintenance of office equipment ( photocopiers, printers, scanners)
Ad-hoc secretarial duties, including running personal errands and booking lunches
Training:
Work-based
Training Outcome:
Full time employement
Employer Description:Excel Care Management Services are an established domiciliary care agency providing home care support in Wigan and the wider Manchester area.Working Hours :Monday to Friday 10am-4pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
Job OverviewWe are seeking a highly organised and detail-oriented Administrator to join our logistics team. The ideal candidate will possess strong administrative skills, with a focus on data entry and office management. This role is essential for ensuring the smooth operation of our office and supporting various departments with their administrative needs. The successful applicant will be proficient in using computer software, including SAP and Excel, and will demonstrate excellent phone etiquette.Hours: 8:30-5:00pm (37.5hrs per week with 1hr lunch)Pay: £13.33-14.35 per hour - depending on experience.Duties: They would need to be administratively competent and comfortable with excel and computers, the internal systems Greensheet/Processes/SAP we can help with. Tasks include:
Print basic documentations from SAP – this speeds up the booking processCreate excel templates (from GreenSheet)Make EU freight bookings with support from LCAssist with documentation preparationFilingDepending on their ability they could process freight invoices in SAPTransfer post between Logistics & head office.
Aqumen Recruitment are recruiting on behalf of this vacanc....Read more...
This role reports directly to the School Office Manager
Key Responsibilities – The post holder may be requested to undertake any but not necessarily all of the following duties. Duties required will be directed by the School Office Manager, according to the school’s needs.
Reception:
· Providing a warm welcome to all. Dealing with telephone and face to face enquiries in an efficient and professional manner.
· Ensuring that all messages are dealt with in a timely and accurate fashion and, where relevant, relayed to colleagues promptly.
· Dealing with incoming and outgoing post.
· To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e signing in, issuing of identification badges.
· Providing information and support to other staff members as required.
· Providing hospitality for visitors.
· Ensure that all information is treated confidentially and to have absolute discretion at all times, complying with the school’s data protection procedures.
Administrative
· Updating manual and computerised records/management information systems.
· Checking goods and monitoring paperwork.
· Updating and distributing communications which may include but is not limited to the school’s website, social media, school noticeboards, newsletters and other communication with parents, colleagues and the community.
· To assist the School Office Manager in marketing the school.
· Maintaining the school diary.
· To produce reports from the Management Information System under the direction of the School Office Manager.
· To attend, participate and take notes at meetings as required.
· General administrative duties such as photocopying, filing, emailing and completion of routine forms. This could be directly supporting the Headteacher or School Office Manager.Training:Apprenticeship will be delivered in the workplace. You will be in the workplace 5 days per week, and will be visited by your assessor once a month. Training Outcome:Opportunity of permanent employment and going on to complete further qualifications. Employer Description:Ropery walk is a community primary school in heart of Seaham. Our school is a place where every child is valued, and where being part of our community is something to be proud of. As a Durham County Council school, we have strong links with other schools in the area providing further networking opportunities and support. We also have access to training that can enhance the role.Working Hours :Monday - Thursday 8am - 4pm
Friday 8am - 3.30pmSkills: Communication skills,IT skills,Attention to detail,Customer care skills,Administrative skills,Non judgemental,Patience....Read more...
Office Receptionist duties:
Reception:
Providing a warm welcome to all. Dealing with telephone and face to face enquiries in an efficient and professional manner and providing hospitality for visitors
To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e signing in, issuing of identification badges
To look after the school office and reception area ensuring that they are welcoming and tidy
General administration:
To undertake general office duties e.g. telephone calls, emails, ensuring that all messages are dealt with in a timely and accurate fashion and, where relevant, relayed to colleagues promptly; dealing with incoming and outgoing post, maintaining the school diary, recording minutes of meetings, co-ordinating school dinner orders, liaising with the kitchen/parents, co-ordination of school visits, etc.
Compliance, Data Management and Statutory Returns:
To assist with the maintenance and update of the school Management Information System (Scholarpack) and other online data storage, including producing reports when required
Ensure statutory returns are completed in a timely and accurate manner
Admissions, Attendance and Safeguarding:
To record pupil absences daily from parents
Administrate user access on SchoolPing, Safeguard, GDPR and National College
To assist with school admissions administration, under the direction of the Bursar
To provide admin support to the Headteacher, governors and other teachers, as required
Marketing, publicity and communications:
To update and maintain the school website, prepare newsletter and other publicity
Support the school’s use of Office 365, Teams etc; ensuring there are efficient internal communications
Health and Safety:
To act as Appointed Person for first-aid
To be a fire warden/marshal
Training:
Customer Service Practitioner Level 2 Apprenticeship Standard
Regular workshops and visits to the workplace from an allocated College assessor
Training Outcome:
Ashcombe is part of the Kaleidoscope Multi Academy Trust which offers the potential to work across any of the other six schools should the need arise
Employer Description:Ashcombe School office is an exciting and dynamic place to work.
Our staff, families and children are extremely proud of their school We believe it’s a privilege to be part of this community. We have recently had a brand new £6 million extension built adding to our school making it a modern and spacious place to work.Working Hours :Monday - Friday, 9.30am - 4.30pm.
1 hour lunch break, coffee breaks to fit in with colleagues. Term Time OnlySkills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Patience....Read more...
STOCK ADMINISTRATOR
A well-established manufacturing company is looking for a Stock Administrator. Reporting to the Financial Controller the role will have a strong emphasis on stock control along with general administrative duties.
Your typical duties will include:
Inputting data on the stock management database
Reporting on shortages & production requirements
Involved with ordering of raw materials and monitoring orders / chasing late deliveries
Stocktakes
Liaising between production, warehouse & office
Dealing with suppliers
Assisting with day-to-day administrative activities and general ad hoc duties as they arise
Key Skills:
Excellent IT skills, particularly Microsoft Office
Good organisational and time management skills
Well organised, self-motivated person with the ability to work on own initiative and as part of a team
The ability to consistently meet deadlines & ensure timely delivery of raw materials to manufacturing
Qualifications and Experience:
Experienced in a similar role with 2 – 3 years administrative experience
Strong IT skills including Microsoft Excel, Word & Outlook
....Read more...
