Working in the busy site office you will be responsible for supporting the site management team in all aspects of the business
Document control of direct employees and sub-contractors
Answering telephone enquiries from the client, sub-contractors and suppliers
Document control of plans, drawings, delivery instructions and invoices
All office duties associated in a normal office
Organising meeting rooms and welcoming visitors to the site
Training:This apprenticeship will gain a Level 3 Business Administrator (A-Level) qualification, as well as Functional Skills in English and maths if required.
Delivery will be via Farnborough college usually a day release programme. Training Outcome:If the apprentice is successful then it is hoped that it will lead into full- time employment or progress onto another apprenticeship within the construction industry or consider other avenues such as office management, human resources or recruitment.Employer Description:CoTrain is a program under SECBE . As a shared apprenticeship scheme and a Flexible Job Apprenticeship Agency partly funded by CITB to provide a route into industry for anyone wishing to complete an apprenticeship. We employ and mentor the apprentice and place them with our construction partners and colleges to gain the correct experience & skills to complete their qualifications.Working Hours :Working week - Monday - Friday 8.30am - 5.00pm. A lunch break of 1 hour each day, or this may be split into two 30 minute breaks.
You will work from the office Monday - Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Team working,Creative,Initiative,Non judgemental,Patience,Willingness to learn,Time Management....Read more...
Working in the busy site office you will be responsible for supporting the site management team in all aspects of the business
Document control of direct employees and sub-contractors
Answering telephone enquiries from the client, sub-contractors and suppliers
Document control of plans, drawings, delivery instructions and invoices
All office duties associated in a normal office
Organising meeting rooms and welcoming visitors to the site
Training:This apprenticeship will gain a Level 3 Business Administrator (A-Level) qualification, as well as Functional Skills in English and maths if required.
Delivery will be via Farnborough college usually a day release programme. Training Outcome:If the apprentice is successful then it is hoped that it will lead into full- time employment or progress onto another apprenticeship within the construction industry or consider other avenues such as office management, human resources or recruitment.Employer Description:CoTrain is a program under SECBE . As a shared apprenticeship scheme and a Flexible Job Apprenticeship Agency partly funded by CITB to provide a route into industry for anyone wishing to complete an apprenticeship. We employ and mentor the apprentice and place them with our construction partners and colleges to gain the correct experience & skills to complete their qualifications.Working Hours :Monday - Friday, 8.30am - 5.00pm.
A lunch break of 1 hour each day, or this may be split into two 30 minute breaks.
You will work from the office Monday - Friday.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Team working,Creative,Initiative,Non judgemental,Patience,Willingness to learn,Time Management....Read more...
As a Contract Office Administrator Apprentice based at HMS Collingwood, you'll join an experienced and versatile team delivering first-class contract support services to Armed Forces personnel. This 18-month apprenticeship offers the opportunity to gain valuable administration and business support experience while supporting the delivery of services across the Hestia and FMSP Clyde Soft FM contracts.
Working closely with the Business Coordinator and Senior Management Team, you'll play a key role in maintaining efficient office administration, supporting contract operations and developing the skills needed to build a successful long-term career.
As a Contract Office Administrator Apprentice, you'll gain hands-on experience across a variety of business support activities, including:
Coordinating, ordering, controlling and issuing workwear and PPE for contract colleagues
Supporting the smooth running of the Contract Office and associated workspaces, including maintaining noticeboards and reporting defects
Maintaining accurate contract records and ensuring compliance with GDPR requirements
Promoting effective information management practices across SharePoint and contract systems
Producing monthly and ad-hoc staff reports, statistics, organisation charts and other business documentation
Assisting with the maintenance of training records and arranging external training
Supporting the maintenance of contract reporting dashboards and management information
Acting as a user of the contract procurement system and supporting purchasing activities
Welcoming visitors, arranging visitor notifications, escorting visitors and coordinating refreshments where required
Managing incoming deliveries and outgoing parcels
Updating process maps using Microsoft Visio, converting documents to PDF and maintaining version control records
Supporting internal and external communications through the preparation of reports, presentations and other materials
Completing all apprenticeship requirements while developing the knowledge, skills and behaviours needed for career progression
Promoting a positive Health & Safety culture and adhering to company policies, procedures and legislation
Supporting additional business activities and projects as directed by your line manager
Training:As part of your apprenticeship, you will be enrolled onto a relevant Business Administration apprenticeship programme. You'll be supported by experienced colleagues, dedicated mentors and our Apprenticeship Team through a combination of classroom learning, on-the-job training, one-to-one coaching, e-learning resources and practical workplace experience.
Throughout the programme you'll gain valuable experience in service desk management, facilities management administration, contract management, variation control, small works coordination, compliance management, customer service, financial administration, supplier management and office management.
Our dedicated Apprenticeship Team will support you every step of the way, helping you make the most of every opportunity and achieve the goals you already have - and those you have yet to discover.Training Outcome:Joining Mitie means being part of a team that values collaboration, innovation and the passion to make a difference. We're here to help you kick off your career with purpose, passion and plenty of support.Employer Description:At Mitie, we’re the UK’s leading facilities management and professional services company. We deliver critical services that power businesses, communities, and individuals across the nation. Rock Power Connections are proud to be part of Mitie designing and building electrical infrastructure solutions across the UK, bringing high voltage power to the places it’s needed.Working Hours :7.30am - 5.00pm Monday - Friday only.Skills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative....Read more...
Key Responsibilities:
Marketing & Property Promotion:
Prepare marketing collateral including brochures and online content
Publish and update property listings on websites, portals, and CRM systems
Create and schedule engaging social media posts across all platforms
Sales & Lettings Support:
Assist with the preparation and processing of tenancy documents, sales documentation, and client correspondence
Liaise with tenants, landlords, and buyers where necessary
Finance & Payments:
Raise and issue invoices in a timely manner
Assist in setting up supplier and contractor payments
Maintain financial records related to transactions and expenses
Office Administration:
Order and manage office supplies and stationery
Organise meetings and maintain meeting room schedules
Maintain general office tidiness and coordinate maintenance when needed
PA Duties:
Support senior team members with diary management, appointment scheduling, and travel bookings
Draft and proofread correspondence and reports on behalf of directors
Training:
Business administrator (level 3)
The apprenticeship programme duration is 15 months
Functional Skills in maths, English and ICT (if required)
You will be based in the employer’s office, so you will gain 15 months of office-based training
Training Outcome:Upon successful completion of the apprenticeship, a full-time position may be available for the right candidate.Employer Description:Kurtis Property Services are a professional Estate, Letting and Management Agency based in Ilford and South Woodford. Having been established since 1989 the agency specialises in residential sales, lettings, and property management services throughout London and Essex. We operate from two central location. Our Ilford branch covers the whole of East London and also caters for surrounding areas such as Seven Kings and Dagenham, whilst our South Woodford branch covers West Essex. We continue to expand into other areas of London and deeper into the Essex regions.
Working Hours :Monday - Friday 8.30am - 5.30pm.Skills: Attention to detail,Organisation skills,Administrative skills,Team working,Own transport,Confident telephone manner,Administration experience,Strong written skills,Proficient in Microsoft Office....Read more...
As Office Coordinator you will be joining a family owned and run beautiful rural estate. The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties. The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to £28,000 with standard office hours Monday to Friday.
Purpose of the role:
Reporting to the General Manager, you will be supporting the administration function of the estate office, commercial let offices and business operations.
Key Responsibilities and Accountabilities for the Office Coordinator:
Being first point of contact for enquiries
Facilities administration
Historic house management: liaising with architects, other advisers and conservation specialists as required
Manage the ticketing system, group bookings and corporate event bookings
Overseeing maintenance and utility agreements for the house, office and parkland
Fleet management including lease agreements, MOTs, servicing etc
Act as intermediary for property portfolio, liaise with leaseholders for commercial and residential properties, coordinating repairs and refurbishment projects
Support with Health & Safety activities
Maintain CRM database
Source goods and services as required
Assist with updating and maintaining the website including e-newsletter
Support with planning inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors
Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirements
Key Skills Required for the Office Coordinator:
Strong organised administration experience
Ability to work on multiple projects simultaneously
High levels of accuracy and attention to detail
Confident communicator with high levels of customer care
Ability to build positive working relationships with internal and external teams
Adaptable in a changing environment
Proficient in Microsoft Office, file management systems
Experience of ticket booking systems would be an advantage
Own transport due to remote location
What’s in it for you?
Offering a salary of up to £28,000 standard office hours Monday to Friday, discounts on food and events. This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations.
....Read more...
We are seeking a highly organised and proactive PMO Coordinator to join our customers growing team. This is a varied and rewarding role supporting project delivery, office administration, sales operations, invoicing processes, timesheet management, and customer engagement across NHS and Healthcare sector clients.
The role will appeal to candidates with a blend of project support, operations, finance administration, and NHS stakeholder management experience.
The successful candidate will play a key role in ensuring the smooth operation of business activities whilst providing exceptional support to internal teams and external healthcare stakeholders.
This position would suit someone with previous experience in a PMO, project support, office management, service coordination, or administrative roles within the NHS, healthcare, medical technology, consultancy, or related sectors.
Key Responsibilities
PMO & Project Administration
Provide administrative support to project managers and programme teams.
Maintain project documentation, trackers, reports, and governance records.
Support project planning, scheduling, and resource coordination.
Organise project meetings, prepare agendas, and record meeting minutes.
Monitor project actions and ensure timely follow-up.
Office Administration
Sales Administration
Manage day-to-day office administration activities.
Maintain filing systems, records, and business documentation.
Ensure office processes operate efficiently and effectively.
Create and maintain customer records and CRM data.
Produce quotations, proposals, and sales documentation.
Support the sales team with order processing and contract administration.
Track sales opportunities and assist with reporting activities.
Invoicing & Timesheet Administration
Monitor timesheet submissions and ensure compliance with company procedures.
Liaise with finance teams regarding queries and payment tracking.
Customer & NHS Stakeholder Engagement
Act as a professional first point of contact for NHS and healthcare customers.
Build strong working relationships with clients and stakeholders.
Manage customer enquiries and support requests.
Coordinate meetings and communications with NHS trusts and healthcare organisations.
Deliver excellent customer service whilst maintaining confidentiality and professionalism.
Essential Skills & Experience
Previous PMO, Project Support, Project Coordinator, Office Manager, or Administration experience.
Experience working within the NHS, healthcare, medical technology, digital health, or healthcare consultancy sector.
Strong administrative and organisational skills.
Experience managing invoices, purchase orders, or financial administration.
Experience administering timesheets or resource tracking systems.
Customer-facing experience with excellent communication skills.
Advanced Microsoft Office skills including Excel, Word, Outlook, and PowerPoint.
Ability to manage multiple priorities and work independently.
High attention to detail and accuracy.
Desirable Skills
PMO or project management qualifications (PRINCE2 Foundation, APM, MSP, or similar).
Experience using CRM systems.
Knowledge of NHS procurement processes (not essential but a distinct bonus).
Experience working with project management tools such as Microsoft Project, Planner, Jira or similar.
Understanding of healthcare transformation or digital health programmes.
Personal Attributes
Professional and personable approach.
Strong problem-solving ability.
Excellent time management skills.
Proactive and self-motivated.
Ability to build positive relationships with customers and colleagues.
Flexible, adaptable, and willing to support a growing organisation.
What's Offered
Competitive salary.
Company pension scheme.
Remote working with occasional office visits (Exeter, Devon).
Hybrid working opportunities.
Professional development and training.
Supportive and collaborative team environment.
Opportunity to work with leading NHS and healthcare organisations.
Career progression opportunities within a growing business.
Please note, to be considered for this role you must have the right to work in the UK long-term without company sponsorship.
Please note that due to a high level of applications, we can only respond to applicants whose skills and qualifications are suitable for this position. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Bowerford Associates Ltd is acting as an Employment Agency in relation to this vacancy.....Read more...
Job Title: Executive Assistant/Office Manager
Reporting to: Director
Location of work: Richmond, SW London
Contract Type: Permanent
OVERVIEW
A small, well established music management company is seeking an experienced and dedicated Executive Assistant to provide seamless and effective support to their Director in London. The successful candidate will be ready to hit the ground running with an enthusiastic ‘can-do’ attitude, also taking pride in overseeing Office Management duties in their bright new office in Richmond, SW London. This job is full time and office based, but there is some flexibility to be discussed individually.
MAIN PURPOSE OF ROLE
Responsibilities include; but are not limited to:
Manage diary for Director, schedule meetings/calls for director and wider team, both in person and virtually
Maintain a well organised and efficient office environment
Liaise with cleaners, landlord, alarm and repair contractors and organise general office maintenance
Take charge of resolving IT issues promptly to minimise disruption
HR - Assist in the smooth pre-on-boarding process for new employees, overseeing holiday bookings and absences
Overseeing Health and Safety issues for the office, organise insurance
Organise all aspects of business travel for director and issue itineraries as required
Provide front of house support to the London office; welcome guests and prepare meeting rooms
Process expenses and consolidate receipts for director and liaise with finance team to process these
Book taxis and couriers for director, wider team and, on occasion, clients
Act as point of contact for any suppliers and onsite contractors
Ensure office supplies and stationery are well stocked and office is kept tidy
Offer general administrative support to wider team as needed
PERSON SPECIFICATION
Minimum of 3 year’s experience (inc. at least 1 year of continuous employment) in the music industry in the capacity of a personal or executive assistant
A solid understanding of and interest in the music industry is preferred, but not essential
A flexible and pre-emptive approach to work; anticipates obstacles and adapts to complete tasks
Proactive and diligent; self-motivated and always maintains meticulous attention to detail
Advanced IT skills, must be proficient using Apple devices/software and MS Office products
Remains calm unfazed and focused when subject to high pressure or conflicting priorities
Conscientious; responds positively to instruction and demonstrates commitment to role
Proven excellent organisational ability and logistical planning skills
Handles sensitive tasks or information with discretion and confidence
A personable and approachable demeanour is imperative in this role
High level of literacy essential, good numeric skill desirable
BENEFITS
Competitive salary + bonus
21 days holiday (pro rata) plus UK bank holidays
Private Healthcare
BUPA Cashback Health plan
Pension Scheme
Bike storage
Monday to Friday, 10am-6pm (with some flexibility)....Read more...
The role involves a variety of office administration duties including:
Reception support
Coordinating office facilities
Arranging deliveries and equipment
Assisting with events and meeting room management, and supporting health and safety processes
The successful candidate will also assist the Cash Transactions team with invoice processing, client refund administration, and bank reconciliations
We are looking for someone who is organised, proactive, confident working with numbers, and able to manage multiple tasks in a fast-paced professional environment. This apprenticeship offers valuable exposure to corporate operations and the opportunity to build a long-term career within an international business.
Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence.
Who We Seek:
Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.
About the Role:
The Business Administration Apprentice reports to the Facilities Operations Manager and supports the Facilities Operations team and the Cash Transactions team. Primary responsibilities include:
Facilities Management duties:
Regular H&S inspections / audits around the office
Greet external (and internal) visitors
First point of contact for reception and office phone
Incoming and outgoing post / couriers
Audit confirmation letters
Milk and fruit deliveries
Kitchen restocks
Stationery restocks
Basic equipment requests
Arrange Display Screen Equipment assessments - new joiners and requests
New starter equipment - coordinate provision of equipment
Access Control card management
Reporting / logging maintenance jobs around the office
Assistance with planning / booking office events
Assistance with organising Social and Charity events
Assistance with managing meeting room bookings
Assistance with Service Now Desk Booking system management
Arranging monthly 'breakfast and brew' / similar events
Cash Transactions duties:
Refund admin - preparing and processing the return of client money in the Libra system
Accounts payable admin - keying invoices for the global offices into our AP system
Weekly and monthly bank reconciliations
EXPERIENCE:
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:
Professional, positive, confident and proactive attitude
Good time management skills
Ability to multitask
Numerate with ability to work with numbers confidently
Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Training:The Business Administration Apprentice reports to the Facilities Operations Manager and supports the Facilities Operations team and the Cash Transactions team.Training Outcome:Potential for further progression following the completion of the apprenticeship.Employer Description:We are market leaders in the provision of legal, fiduciary, fund, entity formation and management and regulatory and compliance services, with expertise across a range of jurisdictions, sectors and disciplines. Working Hours :Full-time. Hybrid role, with office attendance 3 days per week.Skills: Communication skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Team working,Professional manner,Positive attitude,Confident,Ability to multitask....Read more...
About the Role:
We’re looking for an enthusiastic and organised Operations Assistant to join the Answer Digital team on a Business Administration Level 3 Apprenticeship. This is a brilliant opportunity to build real, hands-on experience across a range of business functions, from keeping the office running smoothly to supporting how we hire, manage, and develop our people
You’ll be embedded in our Operations Team and work closely with colleagues across Resource Management, Talent Acquisition, Finance, and People & Culture. No two days will be the same, and you’ll leave the apprenticeship with a broad foundation, and a clear understanding of how a growing digital consultancy operates
What You’ll Be Doing:
In this role, you won't rotate through departments. You'll be actively contributing to all at once. From day one, your week will naturally span all four areas, giving you a rich, varied experience that reflects how a real operations function works
Office Management:
You’ll work alongside our Office Manager to help keep our office running smoothly, a welcoming, well-organised, and fully operational space for the team
Supporting with day-to-day office queries, visitors, and supplier coordination
Helping manage office supplies, equipment, and facilities to keep things running smoothly
Coordinating meeting room bookings, office events, and team socials
Supporting health & safety compliance and maintaining a tidy, organised environment
Liaising with building management and external contractors
Handling incoming post, deliveries, and general administration
Resource Management:
You’ll support the team responsible for matching our consultants to client projects, helping us deploy the right people in the right places
Maintaining and updating our resource management system with current project and consultant data
Assisting with scheduling and tracking consultant availability and bookings
Preparing reports and summaries to support resource planning meetings
Flagging capacity gaps or changes to the Resource Management team
Supporting the coordination of bench activity and internal project allocations
Talent Acquisition:
You’ll get a real insight into how we attract and hire great people at Answer Digital
Coordinating interview scheduling between candidates and hiring managers
Managing job posting administration across our ATS and job boards
Supporting candidate communications and ensuring a great experience throughout the process
Maintaining accurate and up-to-date records in our recruitment systems
People & Culture:
You’ll play a part in making Answer Digital a great place to work
Supporting onboarding administration for new starters, from contracts to day-one logistics
Maintaining accurate employee records in our HR systems
Assisting with the coordination of learning & development activity
Supporting engagement initiatives, surveys, and internal communications
Training:
Business Administrator Level 3
Systems & tools - training on the platforms used across each function: resource management system, applicant tracking system and HR platform
On-the-job learning - structured exposure across Operations, Talent Acquisition, Finance, and People & Culture, with experienced colleagues guiding day-to-day tasks
Dedicated line manager support - regular 1-2-1s, goal setting, and progress reviews aligned to the apprenticeship Knowledge, Skills and Behaviours (KSBs)
Dedicated Learning Time - protected time each week to complete apprenticeship learning with the training provider, including study, assignments, and portfolio building
Induction - covering Answer Digital's ways of working, tools, culture, and health & safety. Data Security and Awareness Training
Training Outcome:To continue progressing their career at Answer Digital in the Operations Team.Employer Description:Answer Digital is a highly successful digital transformation consultancy headquartered in Leeds. We’re a company on a fast growth trajectory with a reputation of delivering large-scale, operational critical solutions.
People are at the heart of everything we do - so much so we’re owned by our people. It sets us apart from most digital businesses you’ll meet and defines our culture and values. Our people are invested in everything we do, because we are invested in them.
Don't believe us? Well check out our glassdoor and here what our people have to sayWorking Hours :Monday to Friday, working hours TBC.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Patience,Proactive and Eager to Learn,Microsoft Packages,Google Workspace,Friendly and Approachable,Confidentiality....Read more...
About the Role:
We’re looking for an enthusiastic and organised Operations Assistant to join the Answer Digital team on a Business Administration Level 3 Apprenticeship. This is a brilliant opportunity to build real, hands-on experience across a range of business functions, from keeping the office running smoothly to supporting how we hire, manage, and develop our people
You’ll be embedded in our Operations Team and work closely with colleagues across Resource Management, Talent Acquisition, Finance, and People & Culture. No two days will be the same, and you’ll leave the apprenticeship with a broad foundation, and a clear understanding of how a growing digital consultancy operates
What You’ll Be Doing:
In this role, you won't rotate through departments. You'll be actively contributing to all at once. From day one, your week will naturally span all four areas, giving you a rich, varied experience that reflects how a real operations function works
Office Management:
You’ll work alongside our Office Manager to help keep our office running smoothly, a welcoming, well-organised, and fully operational space for the team
Supporting with day-to-day office queries, visitors, and supplier coordination
Helping manage office supplies, equipment, and facilities to keep things running smoothly
Coordinating meeting room bookings, office events, and team socials
Supporting health & safety compliance and maintaining a tidy, organised environment
Liaising with building management and external contractors
Handling incoming post, deliveries, and general administration
Resource Management:
You’ll support the team responsible for matching our consultants to client projects, helping us deploy the right people in the right places
Maintaining and updating our resource management system with current project and consultant data
Assisting with scheduling and tracking consultant availability and bookings
Preparing reports and summaries to support resource planning meetings
Flagging capacity gaps or changes to the Resource Management team
Supporting the coordination of bench activity and internal project allocations
Talent Acquisition:
You’ll get a real insight into how we attract and hire great people at Answer Digital
Coordinating interview scheduling between candidates and hiring managers
Managing job posting administration across our ATS and job boards
Supporting candidate communications and ensuring a great experience throughout the process
Maintaining accurate and up-to-date records in our recruitment systems
People & Culture:
You’ll play a part in making Answer Digital a great place to work
Supporting onboarding administration for new starters, from contracts to day-one logistics
Maintaining accurate employee records in our HR systems
Assisting with the coordination of learning & development activity
Supporting engagement initiatives, surveys, and internal communications
Training:
Business Administrator Level 3
Systems & tools - training on the platforms used across each function: resource management system, applicant tracking system and HR platform
On-the-job learning - structured exposure across Operations, Talent Acquisition, Finance, and People & Culture, with experienced colleagues guiding day-to-day tasks
Dedicated line manager support - regular 1-2-1s, goal setting, and progress reviews aligned to the apprenticeship Knowledge, Skills and Behaviours (KSBs)
Dedicated Learning Time - protected time each week to complete apprenticeship learning with the training provider, including study, assignments, and portfolio building
Induction - covering Answer Digital's ways of working, tools, culture, and health & safety. Data Security and Awareness Training
Training Outcome:To continue progressing their career at Answer Digital in the Operations Team.Employer Description:Answer Digital is a highly successful digital transformation consultancy headquartered in Leeds. We’re a company on a fast growth trajectory with a reputation of delivering large-scale, operational critical solutions.
People are at the heart of everything we do - so much so we’re owned by our people. It sets us apart from most digital businesses you’ll meet and defines our culture and values. Our people are invested in everything we do, because we are invested in them.
Don't believe us? Well check out our glassdoor and here what our people have to sayWorking Hours :Monday to Friday, working hours TBC.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Patience,Proactive and Eager to Learn,Microsoft Packages,Google Workspace,Friendly and Approachable,Confidentiality....Read more...
Main responsibilities will include:
Provide administrative support to the Group EA & Office Manager, with routine daily tasks and business administration
Assist with calendar management, including scheduling meetings, resolving diary clashes, preparing meeting information and helping ensure follow-up actions are tracked
Support email-related administration by helping prepare draft communications, organising follow-up actions and maintaining trackers
Book travel arrangements including flights, trains, taxis, accommodation and related itineraries
Arrange meeting rooms, refreshments, visitor access and required materials for internal and external meetings
Support the preparation of agendas, meeting notes, action trackers and follow-up reminders
Help prepare documents, reports, presentations and slide decks using Microsoft Office
Maintain accurate records, files, trackers and administrative documents, ensuring information is handled confidentially and appropriately
Assist with office management administration across Milton Keynes, London and the future Midlands office
Order office supplies, stationery, refreshments and other items required for the smooth running of the offices
Support basic facilities coordination, including reporting maintenance issues, liaising with suppliers and helping track office requirements
Assist with health and safety administration, including maintaining records, supporting office checks and escalating issues where required
Support venue sourcing, logistics, invitations, materials, travel and on-the-day coordination for company meetings and events
Liaise professionally with internal colleagues, external visitors, suppliers, venues and service providers
Help improve administrative processes by identifying more efficient ways of organising routine tasks, records and communications
Support ad hoc administration and project tasks as required, adapting to changing business priorities. Please note: The key dates are to be used as a guide only. Should the right candidate be found, this vacancy may close early
Training:Training with Milton Keynes College. Ongoing training, support and development with the employer. Business Administrator Level 3.Training Outcome:A permanent position may be on offer upon successful completion of the Apprenticeship.Employer Description:With a company-wide ambition to outshine for our customers and partners, we are committed to continually raising the bar in how we work and what we deliver. Eclipse Power is a proud market leader in the UK energy sector, providing expert grid consultancy and delivering private network and microgrid solutions, as well as operating as an OFGEM licensed Independent Distribution Network Operator (IDNO).
We offer specialised technical expertise at every stage of the customer journey, from advice and support on initial project viability, to design through to adoption and maintenance and everything in between. Our strong reputation, skilled workforce, innovative digital technology, and established industry regulatory relationships underpin the service we provide, and we are passionate and committed to delivering safe, reliable and high-quality solutions for our customers and partners.
Our people are our most important asset. Rather than traditional company values, we have personalities, reflecting our belief that how we work and what we do truly matters. With a diverse talent pool, we benefit from many different ways of thinking. Our people have a strong work ethic, care for one another, and make sure we have some fun along the way.Working Hours :Monday - Thursday 8.30am - 5.00pm and Friday's 8.30am - 4.00pm.Skills: Organised,Multitasking,Written & verbal comms,Professional & friendly,Attention to detail,Eager to learn,Handles confidential data,Proactive & takes ownership,Time management,Microsoft Office skills,Reliable & punctual....Read more...
Want to play a key role in keeping faculty operations running smoothly while supporting leadership and critical projects?This role offers a hands-on opportunity to work across business management, operational coordination and project support within a busy faculty.In the Business Management Coordinator role, you will:
Act as a first point of contact for faculty business management enquiries, providing guidance, signposting or escalation as neededProvide administrative and secretarial support to the Acting Head of Faculty Business Management and Faculty Leadership Teams, including meeting coordination, agenda preparation, minute-taking and action follow-upMaintain and improve office systems, data management processes, and accurate reporting to ensure smooth day-to-day faculty operationsSupport business continuity, risk management, health and safety compliance, staff development scheduling, and other operational projectsAssist with faculty-level communications, policy input, student engagement initiatives, committee support and project facilitation
To be successful, you will need:
Experience in administration, secretarial duties, or business management support, ideally in a higher education settingConfidence working independently, using initiative, and collaborating effectively as part of a busy teamStrong organisational skills with the ability to prioritise and manage multiple tasks to tight deadlinesExcellent written and verbal communication skillsCompetent IT skills, including Outlook, Teams and Microsoft Office (Word, Excel, PowerPoint)Attention to detail, discretion, and an understanding of confidentiality and data protection
This is a temporary role for 6 months, working full-time, 37 hours per week Monday – Friday. You'll be office based in Wrexham, on an hourly rate of £15.50 plus benefits including weekly pay and holiday accrual.If you’re looking for a varied and rewarding role where you can support faculty leadership, operational efficiency, and critical projects, we’d love to hear from you.....Read more...
Filing, photocopying and scanning
Welcoming visitors to the office
Taking minutes in meetings, using Plaud where required
Dealing with enquiries via email and telephone
Booking Teams calls, telephone calls and site meetings
Using our CRM and project management system
Logging invoices
Assisting with payment runs (payable and receivable)
Requesting invoices and receipts from suppliers
Writing up and sending quotes
Outreach to relevant contacts for directors to follow up
Booking and coordinating networking events
Scheduling social media posts
Training Outcome:On successful completion of the apprenticeship, there is potential to progress into a permanent administration or office management role within the business.Employer Description:Lynch Brother Homes is a family-run residential construction company in Oxfordshire. Join our team as a Business Administration Apprentice and support our office across general admin, accounts and marketing, while earning a Level 3 Business Administration qualification.Working Hours :Monday to Friday, 8:00am to 4:30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Patience....Read more...
Working within a busy and professional accountancy practice, you will provide administrative support to accountants and clients while developing a broad understanding of business operations within a financial services environment.
You will work closely with experienced team members and gain valuable experience supporting client services, document management, financial administration and office operations.
Key Responsibilities:
Supporting the preparation and organisation of client documentation
Assisting with bookkeeping administration and data entry tasks
Processing and maintaining accurate client records
Supporting payroll administration activities
Assisting with VAT and tax-related administration
Liaising professionally with clients by telephone, email and face-to-face
Managing incoming correspondence and directing enquiries appropriately
Preparing and organising files, reports and business documents
Maintaining confidential records in accordance with company procedures
Using Microsoft Office applications, including Excel, Word and Outlook
Supporting senior staff with administrative tasks and project work
Carrying out general office duties including filing, scanning and document management
This role offers excellent exposure to a professional services environment and will provide valuable experience working with clients and financial documentation
Training:You will complete the Business Administration Level 3 Apprenticeship.
Training will include:
Business administration processes and procedures
Professional communication and customer service
Data management and record keeping
Microsoft Office and business software systems
Time management and organisation skills
Business finance awareness
Functional Skills in maths and English (if required)
End Point Assessment
You will receive ongoing support from both your apprenticeship provider and the experienced team at PKW LLP
Training Outcome:Permanent position upon successful completion of the apprenticeshipProgression into senior administration or practice support rolesOpportunity to develop further within the accountancy professionPotential progression onto specialist finance or accountancy qualifications.
Full-time employment?
Yes - excellent long-term opportunities are available for successful apprentices
Progression Opportunities Identified?
Yes - administration, finance support and professional services career pathways
Employer Description:PKW LLP Chartered Accountants is a well-established and respected accountancy practice based in Rochdale, Greater Manchester. The firm provides a comprehensive range of professional services including accounts preparation, bookkeeping, payroll, VAT, audit, personal tax and corporation tax services to a diverse portfolio of clients ranging from sole traders to growing limited companies.
This is an excellent opportunity to join a friendly and experienced professional team whilst completing a Level 3 Business Administration Apprenticeship. The successful candidate will gain exposure to a wide range of office, administration and client-facing activities within a professional accountancy environment, developing valuable business skills that can lead to a long-term career within accountancy or business support.Working Hours :Monday - Friday. Working hours to be confirmed at interview.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Number skills....Read more...
Effectively managing incoming calls/outbounds sales/cash calls in a professional and fluid manner
Generate sales leads via our back-office system – updating and supplying sales/admin with up-to-date current information
To communicate with suppliers and obtaining best prices/promotions for the business which will help in the following areas: Ebay/Amazon business accounts, Marketing Flyers (our marketing portal) for sales and offers to customers and prospects must be distributed, Government Tender portals – (looking for quoting opportunities), OEM Research acquired by signing in to supplier log-in portals (Quarterly), HP, Lenovo, Synaxon, Integra portal
Handle complaints/POD’s/Order despatchments to provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution
To ensure that the prospect and customer database is updated and cleansed at all times and to ensure all information is updated on the contact management system/back office system – obtaining contacts from LinkedIn is vital
Follow communication procedures, guidelines and policies
Inputting orders for Niche Office Solutions Ltd via QuickBooks
To chase payments from customers in conjunction with back office system and your line manager, accounts payable process
To monitor and report the outstanding debt owed to Niche Office Solutions Ltd and report back to management
To work with the business manager on monitoring all outgoing and incoming parcels
To work with marketing department, on researching new verticals – Database led
To maintain a close working relationship with your line manager, ensuring communication is clear and concise and any ideas or issues are channelled effectively in a correct and professional manner
To research new video content from supplier/manufacturer portals and report back to marketing
Regularly use integra mailouts and communicate effectively with marketing in how to best to send these out and follow up
To act as a role model and exemplify best practice in your role
To work in-conjunction with your line manager to support HR processes
To work with marketing to help on WordPress development/e-commerce
Must assist in any other areas of work as and when requested by your manager or as determined by the need of Niche Office Solutions Ltd
The duties defined in the Job Description are not definitive and may be subject to future amendments dependent on the needs of the business.Training:
Business Administrator Level 3 Apprenticeship Standard
The apprentice will be expected to attend Craven College 1 day per fortnight (Wednesday) and be at work the other 4 days per week (5 days the other)
Training Outcome:
Permanent position may be offered on successful completion of the apprenticeship
Employer Description:At Niche Office Solutions, we provide a complete range of office supplies UK businesses trust. Whether you need everyday office stationery supplies, bulk orders, or tailored home office solutions, we make it simple to keep your workplace running smoothly.
Niche Office Solutions Ltd is a leading UK-based office supplies company. We offer buyers a friendly, convenient and quick one–stop shop service.
Over 140,000 office and workplace products, 292 categories covering stationery, IT, furniture, healthcare supplies, facilities, and telecoms. Partnerships with world-famous vendors including Brother, Canon, Lenovo, and more. We’re trusted by SMEs, blue-chip companies, charities, and NHS Trusts across the UK.Working Hours :Monday to Friday. Exact hours TBC.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience....Read more...
Key Responsibilities:
Answer incoming telephone calls professionally and direct enquiries to the appropriate person
Welcome and assist visitors attending the office
Manage incoming and outgoing post and deliveries
Receive, check and record parcels and deliveries
Maintain accurate office records and filing systems
Provide general administrative support to management and office staff
Monitor engineers’ start and finish times
Allocate and issue stock and equipment to engineers
Check out materials and equipment from stock to engineer van stock
Assist with scheduling and operational administration as required
Support engineers by ordering equipment and materials as instructed
Maintain accurate stock records and inventory levels
Order materials, tools and equipment from suppliers
Liaise with suppliers regarding delivery schedules and lead times
Arrange returns of faulty or surplus equipment to suppliers
Assist with regular stock checks and stock management processes
Order and issue company uniforms and PPE to staff
Liaise with hire companies to arrange equipment hire, delivery and collection from customer sites
Monitor calibration schedules for electrical testing equipment and ensure records remain up to date
Assist with monitoring company vehicle requirements, including tyre replacement, servicing schedules and general vehicle equipment
Update and maintain company records using office software and management systems
Experience of DEXT, Uptick and Xero would be advantageous but is not essential, as training will be given
Training:
You will achieve your Level 3 Business Administration Apprenticeship
There are workshops that you will need to attend via Teams
You will have a mentor for one to one teaching and learning
In-house training will be given to support specifics of the role
Training Outcome:There will be ongoing opportunities for career progression for the right candidate upon completion of the apprenticeship.Employer Description:We are a well established Fire and Security installation company providing the installation, maintenance and servicing of intruder alarms, CCTV, access control and related security systems.Working Hours :Monday - Friday, 9.00am - 5.00pm (half hour unpaid lunch).Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
Core Administrative Duties:
Supporting with filing
Data entry and updating business systems
Managing incoming emails, calls, and customer enquiries
Preparing and organising documents, reports or presentations
Scheduling meetings, maintaining calendars and arranging appointments
Assisting with minute‑taking and distributing information
Maintaining accurate records and ensuring information is up to date
Communication & Customer Service
Greeting and assisting visitors
Providing customer support by phone, email or face‑to‑face
Communicating professionally with internal and external stakeholders
Business Processes & Support
Supporting HR, finance, operations or project teams as required
Monitoring stock levels, ordering supplies and maintaining inventories
Upholding GDPR and confidentiality expectations
Following organisational policies and procedures
IT & Systems
Using Microsoft Office and internal CRM/management systems
Inputting, updating, and retrieving information
Producing basic reports using templates or guidance
Please note that this vacancy may close earlier than the stated deadline if a suitable candidate is found.Training:
Business Administrator Level 3
Training Outcome:After completing the Level 3 Business Administrator apprenticeship, learners can progress into roles such as Business Support Officer, Senior Administrator, Office Coordinator, Customer Service Executive, Project Administrator, HR Administrator, or Finance Assistant, depending on their interests and strengths. With further experience, they can move into more advanced positions like Office Manager, Executive Assistant, Project Support Officer, HR Assistant, or Operations Assistant. Many learners also choose to continue their development through higher‑level qualifications, including Level 4 Project Management, Level 4 Business Analyst, Level 4 HR Support, Level 4 Marketing Executive, or management routes such as the Operations/Departmental Manager apprenticeship. These pathways support long‑term progression into supervisory, specialist, or management roles within a business.Employer Description:Our reputation is built on our commitment to prompt professional, personal service and attention to detail, which is reflected in the services we offer and the time we take to get to know our clientele and how to best service their needs.Working Hours :Monday to Friday
9.00am to 5.00pmSkills: Administrative skills,Analytical skills,Attention to detail,Communication skills,Customer care skills,Enthusiasm,Initiative,IT skills,Logical,Number skills....Read more...
Office Manager / Senior Office Administrator / Business Support Manager Bolton - Office Based £30,000 37 Hours Per WeekAre you an experienced Office Manager, Senior Administrator or Business Support Manager who thrives in a fast-paced, corporate environment? Do you enjoy leading a team, keeping a busy office running smoothly and being the go-to person for everything from facilities to administration?We're recruiting for an Office Manager to join a well-established organisation with around 850 employees, supporting approximately 100 people from its head office. Reporting to the Executive Assistant to the CEO, you'll take ownership of the day-to-day running of the office while leading a small Business Support team.This is an ideal opportunity for someone currently working as an Office Manager, Senior Office Administrator, Business Support Manager, Administration Manager, Office & Facilities Coordinator or similar who has experience managing people within a larger organisation.The Office Manager / Senior Administrator Role:
Managing the day-to-day operation of a busy corporate office
Leading, motivating and developing a team of two Business Support Administrators
Overseeing reception, meeting rooms and the overall office environment
Coordinating office maintenance, repairs, security access and facilities issues
Managing office supplies, uniforms, PPE and consumables
Acting as Fire Coordinator and supporting office health & safety procedures
Supporting senior leaders with meeting coordination, diaries, travel arrangements and events where required
Preparing reports, presentations, agendas and meeting minutes
Maintaining records, archiving and document management processes
Supporting governance, compliance and office administration activities
Monitoring office-related financial processes and ensuring compliance with internal procedures
About You:
Previous experience as an Office Manager, Business Support Manager, Senior Administrator, Administration Manager or similar
Experience managing or supervising an administrative team
Excellent organisational and prioritisation skills
Strong communication skills with the confidence to deal with stakeholders at all levels
Good Microsoft Office skills including Outlook, Word, Excel and PowerPoint
Experience working within a structured, corporate or large organisational environment
A proactive, resilient and solutions-focused approach
High levels of professionalism, discretion and attention to detail
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.....Read more...
Key Responsibilities:
People Administration:
Process paperwork related to variation of contracts for exiting employees, ensuring compliance with legal and organisational requirements
Prepare and distribute HR-related documents, such as employment contracts, variation of contract letters
Produce regular management reports
Support the implementation of systems relating to the function, for example Sage
Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks, when instructed
Support the management of the sponsorship license and records related to sponsorship staff
Administer employee benefits platform
Serve as a point of contact for employees regarding HR-related questions, concerns, and requests for assistance
Facilitate communication between employees and the People Function, and escalate issues as needed to ensure timely resolution
Promote a positive work environment and organisational culture by fostering employee engagement and morale
Manage queries in the general HR Inbox, escalating to the People and Sponsorship Advisor when required
Support in right to work checks and DBS applications. Submission of Occupational Health referrals
Adding new starters to platform, Review of routine employee letters, including probation and invitation letter
Ensuring sickness records, and maternity/paternity records are up to date, e.g. on the sickness absence tracker
Health and safety:
Fire safety in the office (office risk assessments, regular function checks and recording thereof, nominations for fire warden, logs) PAT testing of office equipment, and ensuring this is done prior to the previous end-date
Stationery supply management:
Cost and budget control - liaising with the finance team and providing reports as required
Purchasing of stationery supplies
Stock control
Allowance to people who use the office
Office Organisation:
Managing use of space by personnel (preventing overcrowding, hot desk bookings)
Ensuring any notices are in date (H&S notices, insurance certificates etc.)
Booking meeting and training rooms when necessary
Keeping the kitchen clean and stocked where necessary
Organising celebrations in the office, including birthday cards and cakes for staff, and for registered managers
Managing the archive function for the business
Direct operational support:
Answering the telephone when necessary and directing callers to the appropriate person/s
Welcoming guests to the office and supporting their visit with information, guidance and refreshments as appropriate
Planning office induction to new managers and liaising with Heads of Department to facilitate delivery.
Administration support:
Communicating with staff regarding return of equipment after leaving etc.
Taking and producing minutes for meetings when asked, including, but not limited to, team meetings.
Assistance to CEO:
Ensuring refreshments are provided and delivered according to the CEO's requirements, for them and for the Chief Operating Officer and Managing Director
Managing communications for CEO in all formats
Managing the CEO's environment to comply with their requirements
Undertaking such tasks as buying gifts, arranging travel, etc. as required
Training:Business Administrator Level 3.
Your training plan:
Velocity apprenticeship training programmes are delivered virtually by our fully qualified and industry experienced training team. Using their expert knowledge, they will provide the skills necessary to succeed in the workplace and to expand future career prospects.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their programme.Training Outcome:The role offers long term security and the opportunity to progress into a permanent position.Employer Description:Velocity Academy) is a UK apprenticeship training provider. It specializes in IT, Data, Digital Marketing, and Professional Services apprenticeships delivered primarily through online live learning and coaching.Working Hours :Monday to Friday, shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative....Read more...
The job duties will include providing office support including:
Assist in Property Viewings: Accompany potential buyers and tenants on property viewings, providing information about the features and benefits of each property
Client Communication: Communicate with clients, both face-to-face and via phone / email, to understand their requirements and preferences
Property Listings: Assist in creating property listings, including writing descriptions, taking photographs, and uploading listings to various platforms
Market Research: Conduct market research to stay informed about industry trends, property prices, and competitor activity
Negotiation: Learn negotiation techniques from experienced negotiators and assist in negotiating sales and rental agreements between buyers / tenants and sellers / landlords
Administration: Support the administrative tasks of the sales and lettings process, including preparing contracts, arranging appointments, and maintaining accurate records
Client Relationship Management: Build and maintain strong relationships with clients to ensure a positive experience and encourage repeat business and referrals
Training:
Junior Estate Agent Level 2 Apprenticeship Standard
The apprenticeship programme duration is 13-months
Functional Skills in maths, English and ICT (if required)
You will be based in the employer’s office, so you will gain 13 months of office-based training
Training Outcome:
Upon successful completion of the apprenticeship, a full-time position may be available for the right candidate
Employer Description:Kurtis Property Services are a professional Estate, Letting and Management Agency based in Ilford and South Woodford. Having been established since 1989 the agency specialises in residential sales, lettings, and property management services throughout London and Essex. We operate from two central location. Our Ilford branch covers the whole of East London and also caters for surrounding areas such as Seven Kings and Dagenham, whilst our South Woodford branch covers West Essex. We continue to expand into other areas of London and deeper into the Essex regions.
Working Hours :Monday- Friday, 8.30am- 5.30pm.Skills: Customer care skills,Presentation skills,Administrative skills,Team working,Patience,Own transport,Full UK driving licence,Confident telephone manner....Read more...
Administrative Support: You will perform day-to-day administrative tasks such as managing incoming and outgoing communications, organising files, scheduling appointments, and coordinating meetings. This ensures the smooth functioning of the office environment.
Data Management: Apprentices are often responsible for maintaining and updating databases, recording information, and producing data analysis as required. This includes handling confidential information in compliance with organisational procedures.
Customer Interaction: Engaging with internal and external customers is a crucial part of the role. You may respond to inquiries via phone, email, or in person, ensuring that customer needs are met effectively.
Collaboration Across Departments: You will support various functional areas within the organisation, working closely with different teams to resolve issues and improve administrative services. This collaborative approach helps you understand the overall structure and goals of the company.
Skill Development: Throughout the apprenticeship, you will develop key skills such as communication (both written and verbal), problem-solving, decision-making, and time management. You will also gain proficiency in using various IT tools and software relevant to business operations, such as Microsoft Office.Training Outcome:Potential future admin roles.Employer Description:Ascendant Access grew out of Managing Director Steve Dean’s strong belief that British design and manufacturing can produce truck mounted platforms competitive with anybody else in the world.Working Hours :Monday - Thursday, 8.00am - 4.00pm.
Friday, 8.00am - 12.30pm.Skills: Communication skills,IT skills,Time management,Multi-tasking skills....Read more...
Telecoms Provisioning Order Analyst
Order Management | Service Delivery
UK wide – work from home – full remote working
@mecscomms is recruiting for a contract Telecoms Provisioning Order Analyst. The role will be based working from home for a global telecoms carrier & network provider, This vacancy is for a 24 month rolling contract assignment. We are looking for someone who possesses change management, order management, provisioning, enablement or telecoms service delivery project coordination experience, within a tech, telecoms, carrier, ISP or similar IT technology environment.
Position: Order Analyst, Order Creation, Provisioning Coordinator, Change Request Administrator, Service Delivery
Location: UK wide– work from home – fully remote working
Hours: Monday – Friday (09.00 - 17.30)
Start date: ASAP
Duration: 24 months+ temporary contract
Gross Rate: £17.50 per hour, gross umbrella pay rate, inside IR35
Security Clearance: Individuals must consent & be eligible to achieve BPSS (Basic Check) & SC level Security Clearance checks.
Environment: Global IT, Technology, Cloud, Infrastructure, Telco, Telecom, Carrier, Internet, ISP, Service Provider, Operator, BT Openreach, BT ECO, Provisioning Administrator, Co-ordinator, Data Entry, Office Support, Order Management Executive, Co-ordinator, Project Assistant, Administration, Admin Clerk, Administrative Officer, KPI, SLA, Tracking, Reporting, 3rd Party Supplier, Relationship Management, WAN, Voice, Data, Connectivity, PSTN, Cisco, ADSL, Ethernet, Leased Lines, IP Networking, IT, Computer Literate, Excel, Microsoft Office, ITIL, Agile, Temp, Temporary, Contract.
Key Activity:
• Customer relationship coordination
• Service delivery management
• Network project coordination
• Resource scheduling
• Order management & provisioning administration
• Change control management
• Customer order management & enablement
• Provisioning process administration
• Dealing with OLOs and external supplier delivery teams
• Documentation & reporting
Overview:
A 24 month rolling temporary contract position has become available for an experienced order analyst, provisioning coordinator, order manager, sales support or project administrator to join an international telecoms service provider. The role will help deliver the best possible service experience for global enterprise customers. This will be achieved by supporting the order delivery cycle, working as a service delivery coordinator, provisioning administrator & project coordinator.
The order & provisioning analyst will be responsible for acknowledging & validating customer requests, raising orders through the customer order provisioning system and coordinating customer communication throughout the delivery process. You will send acknowledgement & acceptance emails for order requests, generate tracking references & provide updates to the customer & internal business partners on status & progress.
You will provide a daily order tracker for all Data & Voice teams, so that engineering resource can be effectively scheduled in advance of the order & ensuring effective communication to the supporting delivery agencies.
Responsibilities:
• Dedicated management of the order queue across all Data & Voice teams
• Coordinating between delivery teams to schedule orders & change requests
• Scheduling resources to ensure the timely delivery of customer orders
• Ensuring that partners have received confirmation of resource within SLAs
• Raising customer orders on the provisioning order management system
• Service delivery – progressing orders through the delivery process
• Utilising Vodafone, BT & Openreach workflow systems
• Understanding order management processes and dealing with OLOs and external delivery teams
• Order management and analysis
• Communicating updates & progress reports with customers
• Coordination between delivery teams to schedule works
• Supporting the delivery & completion of departmental quality assurance targets
• Supporting the IP Data Provisioning Managers in resource & order planning
• Provide administrative support to engineering teams in the provision of voice & data products including ADSL, Ethernet, Leased Lines, WLR, Managed Services & IPVPN, WAN, MPLS etc.
• Coordination, prioritisation & management of all received critical issues
• Queue management for all Data & Voice teams across multiple systems
• Generate work in progress reports
• Provide service delivery management input for customer review meetings
• Working in an Agile environment
Candidate Profile:
The ideal candidate will have had previous experience of change management, order management, provisioning, enablement, administration or service delivery project coordination experience, within a tech, telecoms, carrier, ISP or similar IT technology environment. Your experience, skills & attributes are likely to include some or all of the following:
• Telecoms Provisioning Order Analyst
• Service delivery management, progressing orders through the delivery process
• Familiarity with Vodafone, BT, Openreach or other order management workflow systems
• Dealing with OLOs and external delivery teams and understating their processes
• Order management and analysis
• Good proactive communication skills & excellent documentation drafting competences
• Stakeholder & customer relationship management
• Computer literate with the use of Microsoft Office (email, word, excel)
• Previous use of database, reporting, CRM or workflow systems
• Administration experience in a IT, Technology, Telecoms, Internet or similar Tech environment is highly desirable
• Familiarity with Agile, ITIL or other similar methodologies is highly desirable
@mecscomms: uniting opportunity with ambition in Telecoms | Media | Technology
@mecscomms is the brand name of MECS Communications Ltd who provide permanent & contract recruitment consultancy service as an Employment Agency & Employment Business.
For more information or a list of current vacancies, please see our web site at mecscomms.co.uk
....Read more...
THE ROLE
My client seeks a Quantity Surveyor / Project Manager who is approaching taking the APC to become RICS qualified to join them in their office in their City of London office.
Projects are generally of high value and there is a particular need currently for people to work on cladding remediation projects for large residential buildings along with other residential, education, healthcare and some commercial projects.
You will either be a Quantity Surveyor with an interest in project management and with a couple of years or more post graduation experience or you may be a Project Manager who has a good handle on the cost management side of projects and with a couple of years experience.
THE COMPANY
My client is a long established busy firm of multi disciplinary consultants with several offices.
THE CANDIDATE
You will either be a Quantity Surveyor with an interest in Project Management or a Project Manager with some experience of cost management.
You must have at least two years post graduation experience of working with another firm of consultants / PQS.
You should be working towards taking the APC towards becoming RICS qualified.
You will need to have a recognised UK qualification in Quantity Surveying i.e. BSc in Quantity Surveying, Construction Economics or Construction Project Management.
You need to have experience of cost control, contract administration, procurement and tendering along with financial reporting throughout the project lifecycle.
You must be able to prepare cost plans, budgets and tender documentation plus procure contractors and suppliers.
You should have used JCT contracts.
You need to be able to do contract administration, organise meetings, take minutes etc.
You will ideally be keen to do a mix of quantity surveying and project management.
You should have excellent communication skills, both written and spoken to deal with people at all levels.
My client will offer good prospects for rapid promotion for the right person.
Salary is in the region of £40000 to £55000 negotiable plus benefits including pension, life assurance, interest free season ticket loan, healthcare cash plan and more.
Please email a full c.v. or give me, Denise Neville a call for an informal and confidential discussion on 020 7613 5555 or 020 8368 0025 or mobile 07836 350309.....Read more...
THE ROLE
My client seeks a Quantity Surveyor / Project Manager who is approaching taking the APC to become RICS qualified to join them in their office in their Birmingham office.
Projects are generally of high value and there is a particular need currently for people to work on cladding remediation projects for large residential buildings along with other residential, education, healthcare and some commercial projects.
You will either be a Quantity Surveyor with an interest in project management and with a couple of years or more post graduation experience or you may be a Project Manager who has a good handle on the cost management side of projects and with a couple of years experience.
THE COMPANY
My client is a long established busy firm of multi disciplinary consultants with several offices.
THE CANDIDATE
You will either be a Quantity Surveyor with an interest in Project Management or a Project Manager with some experience of cost management.
You must have at least two years post graduation experience of working with another firm of consultants / PQS.
You should be working towards taking the APC towards becoming RICS qualified.
You will need to have a recognised UK qualification in Quantity Surveying i.e. BSc in Quantity Surveying, Construction Economics or Construction Project Management.
You need to have experience of cost control, contract administration, procurement and tendering along with financial reporting throughout the project lifecycle.
You must be able to prepare cost plans, budgets and tender documentation plus procure contractors and suppliers.
You should have used JCT contracts.
You need to be able to do contract administration, organise meetings, take minutes etc.
You will ideally be keen to do a mix of quantity surveying and project management.
You should have excellent communication skills, both written and spoken to deal with people at all levels.
My client will offer good prospects for rapid promotion for the right person.
Salary is in the region of £40000 to £55000 negotiable plus benefits including pension, life assurance, interest free season ticket loan, healthcare cash plan and more.
Please email a full c.v. or give me, Denise Neville a call for an informal and confidential discussion on 020 7613 5555 or 020 8368 0025 or mobile 07836 350309.....Read more...
Damax Building Solutions Ltd is a growing building and architectural company based in Kettering, Northamptonshire. They provide a wide range of services, including architectural design, planning applications, structural design, construction and property services, offering clients a seamless solution from concept through to completion. They are committed to delivering outstanding customer service and high-quality workmanship, ensuring every client receives a professional experience throughout their project.Damax are now looking for an enthusiastic and motivated Business Administrator Apprentice to join their friendly team. This is an excellent opportunity to gain practical workplace experience while studying towards a nationally recognised Level 3 Business Administration Qualification. As a Business Administrator Apprentice, you will play a key role in supporting the day-to-day running of the office. Working alongside experienced colleagues, you will develop valuable skills across business administration, customer service, finance, marketing and office management, with full training and support provided throughout your apprenticeship.So, what else will you be doing in this role?
Answering incoming telephone calls professionally and directing enquiries to the appropriate team member
Welcoming clients to the showroom and ensuring they receive a friendly and professional first impression
Responding to customer enquiries by email and telephone as well as managing diaries and booking appointments for architects, surveyors and construction staff
Preparing quotations, invoices, contracts and other business documents using company templates. and maintaining accurate customer records using the company's CRM and business management systems
Filing both electronic and paper documents in accordance with company procedures and assisting with general office administration, including scanning, printing and document management
Supporting the finance team by processing purchase invoices, supplier paperwork and customer payments and helping to manage supplier orders and liaising with subcontractors and manufacturers
Assisting with social media content, website updates and marketing campaigns, helping prepare brochures, promotional material and customer information packs
Carrying out any other administrative duties appropriate to the role while working towards your apprenticeship qualification
This varied role offers excellent exposure to all aspects of a busy office environment. No two days are the same, giving you the opportunity to build a broad range of skills, gain confidence in a professional workplace and develop a strong foundation for a successful career in business administration.You will attend the Tresham College in Corby once a month for 10 months.Training:
Level 3 Business Administration
Level 2 Functional Skills English and maths
Training Outcome:There is a genuine opportunity for a permanent full-time position upon successful completion of the apprenticeship. The company are looking for someone who wants to build a long-term career with DAMAX Building Solutions Ltd, with opportunities for progression, additional training and increased responsibility as the business continues to grow.Employer Description:Damax Building Solutions Ltd is a growing building and architectural company based in Kettering, Northamptonshire. They provide a wide range of services, including architectural design, planning applications, structural design, construction and property services, offering clients a seamless solution from concept through to completion. They are committed to delivering outstanding customer service and high-quality workmanship, ensuring every client receives a professional experience throughout their project.Working Hours :Monday - Friday 8.00am - 5.00pm.Skills: communication skills,Enthusiastic,Reliable,Attention to detail,Customer care skills,IT skills,Organisation skills....Read more...
