Office Assistant Jobs   Found 178 Jobs, Page 8 of 8 Pages Sort by: Relevance Date

EA / PA

Job Description: One of our clients, a leading property finance firm, has an exciting brand-new opportunity for an experienced Executive Assistant to join their team in Edinburgh. This is a varied role and some of your key responsibilities will include providing EA/PA support for the Senior Members including diary management and travel arrangements. The role will also include office and building management responsibilities. This is a great opportunity to join a well-established company and make the role your own. This would be full-time office-based position. Skills/Experience: 3+ years in a similar role, ideally from professional services or financial services. Advanced IT skills, with extensive practical experience Advanced Word, Excel & PowerPoint skills & experience Highly organised & methodical Highly motivated, a self-starter, hardworking, with a high level of flexibility Willing and able to take responsibility, and to handle multiple workflows simultaneously Team player, with strong interpersonal skills Solution focused, with excellent problem-solving skills Discretion and confidentiality in handling very sensitive information Core Responsibilities: Provide EA / PA support including diary management Ability to handle confidential information with discretion & professionalism General office management Assist with personal matters, including but not limited to, arranging personal travel and assisting with household expenses. Arrange travel logistics, both domestic and international Building management Provide support to Finance Director including assisting with bookkeeping, processing expenses, payments and interests, and assisting with other financial transactions Provide excellent client service and being first point of contact for clients coming into the building Make sure meeting rooms are tidy and ready for meetings Benefits: A highly competitive salary Wider Benefits package Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy. Job reference: 16113 To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes. By engaging with us (either by applying for a job we’re advertising, registering through our website, or getting in touch with our business) you’re agreeing to be bound by this policy. Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement  Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. INDPERM ....Read more...

Executive Assistant to CEO

This is a full-time, high-impact role at Xi Engineering, designed to remove friction from the CEO's day and amplify their effectiveness across strategic, operational, and cultural domains. You'll act as the central point of clarity around the CEO - filtering noise from all communication channels (email, LinkedIn, calls, messages) and structuring it into a clear, targeted, and prioritised to-do list. You'll ensure the CEO's diary flows with intention - with time for transitions, preparation, and delivery - not just crammed with back-to-back meetings. The CEO is a fast-paced, ideas-driven, and predominantly verbal communicator. You won't get neatly written task lists - instead, you'll join live conversations, listen carefully, and capture actions with speed and clarity. You'll help ensure every meeting has a purpose, every day has focus, and nothing important slips between the cracks. You'll take ownership of their communications coordination and executive rhythm - ensuring that energy is focused where it delivers the most value: face-to-face with clients and the team, solving problems and driving growth. While your primary focus is the CEO, you'll also support the board and exec team when capacity allows. You'll be a key link across the company - someone who thrives on variety, adapts quickly, and enjoys enabling others to perform at their best. And no, there will never be a dull day.  Priority Support to CEO (core focus) You'll be the force multiplier for the CEO - making sure energy is spent on what matters and friction is removed before it slows things down. Run and gatekeep the CEO's diary with strategic intent - protect time for real thinking, face-to-face problem solving, and leadership moments. Build in transitions and prep windows so every meeting starts sharp and ends with clarity. Ensuring the CEO gets lunches and breaks will be key, too.  Coordinate all incoming comms - across email, LinkedIn, Slack, WhatsApp, and beyond. Filter noise, escalate only what matters, and ensure nothing important gets lost. Act as a buffer, not a blocker. Support outbound comms as needed - follow-ups, scheduling replies, and occasional LinkedIn or internal updates. You'll help ensure communication is not just reactive, but proactive when needed. Track and structure actions from verbal conversations - you'll often be the only one writing things down. Turn fast dialogue into clear, prioritised tasks and follow-ups. Keep the CEO focused on the right things - maintain a live, dynamic to-do list prioritised by impact, not volume. Flag bottlenecks. Handle (or delegate) distractions. Anticipate and track medium-term tasks - don't let things pile up or go last-minute. Set reminders, prep windows, and gently nudge progress so deadlines don't sneak up. Prepare daily briefings and support transitions between meetings - summarise who's in the room, why it matters, and what decisions need made. Bring pace and purpose to every session. Coordinate all logistics - book travel, accommodation, events, and manage occasional personal admin with the same care and precision. Maintain visibility in HubSpot and Monday.com - log meetings, update CRM, track project actions, and flag any team blockers. Executive Operations You'll keep everything flowing smoothly behind the scenes - reducing admin drag and making sure the CEO's tools, systems, and support functions are aligned and frictionless. Prepare best-in-class briefings - verbal updates, bullet-point preps, slides, or formal decks depending on context. Whether it's a partner call or a pitch meeting, you'll help the CEO walk in ready. Submit and track expense claims through Webexpenses - no chasing receipts or missed deadlines. Stay on top of it without being asked. Update and maintain CRM records in HubSpot - log contacts, notes, and meeting follow-ups in real time. Keep the pipeline warm, visible, and structured. Keep Monday.com project boards accurate - help track progress across critical workstreams. Surface delays early and chase down blockers. Coordinate IT support for the CEO and exec team - raise tickets, follow up, and ensure issues are resolved quickly without interrupting flow. Support internal documentation workflows - maintain clarity and structure across shared folders, internal policies, and quality management content. Keep files findable, not buried. Track background tasks and repeating processes - whether it's performance reviews, policy updates, or internal audits - stay aware of what's coming and keep the wheels turning. Board and Team Coordination  When capacity allows, you'll help the CEO stay tightly linked with the board and wider team - enabling alignment, trust, and rhythm across leadership. Schedule and prepare board and exec meetings - coordinate diaries, prep agendas, ensure actions are followed up, and avoid last-minute scrambles. Distribute meeting materials and minutes professionally and promptly - no chasing, no clutter. Keep everyone informed with clarity and consistency. Support internal leadership comms - help structure and send out all-hands updates, milestone announcements, or sensitive internal news. Liaise with key external contacts - including legal, HR, and finance advisors - for scheduling, follow-ups, or shared actions. Collaborate with the wider team - align calendars, share key files, and help smooth cross-team coordination where needed. Offer light-touch support to board members - only when there's bandwidth, and never at the expense of core CEO focus.  You'll be a subtle but important cultural bridge - someone who keeps people in sync, supports alignment without overstepping, and strengthens internal cohesion. Tools you'll use You'll need to be confident, fast, and curious with digital tools. You'll be expected to keep things moving using the platforms the CEO already lives in. Outlook (365) - Calendar management, meeting invites, and daily rhythm building HubSpot - Logging contacts, meeting notes, and maintaining a clean, visible pipeline Monday.com - Tracking team actions, project status, and nudging stalled tasks Webexpenses - Submitting and tracking expenses - no lost receipts, no delays Slack / Teams - Daily internal communications and quick coordination Microsoft Office / Google Workspace - Drafting briefs, preparing slides, cleaning up docs and minutes LinkedIn - Monitoring CEO's presence and activity; occasional post support The team around you will also be an essential resource for you. Don't worry, you won't be left to figure everything out alone! The Xi team is a great support, with gratitude for each other's help being something we practice each day.  Candidate Profile You're not just an assistant - you're a partner who thrives on clarity, momentum, and getting things done. You'll need to move fast, listen hard, step in before things drop, and proactively ask for help when you need it. Skill/Quality Executive support experience (CEO/board level/management) - Essential Comfort with a verbal, fast-thinking communicator - extract actions live  - Essential High trust, emotional intelligence, and discretion  - Essential Strong time and priority management - not just busywork, but impact  - Essential Can juggle many moving parts without panic or loss of detail   - Essential Proactive communicato ....Read more...

Assistant Manager, Site Clean Up

Seasonal; ContractDate Posted: July 11, 2025Who we are…The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 115-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15 day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.We are looking for two talented individuals to join our PNE Facilities & Maintenance Team and oversee the daily operation of the Site Clean-up department for the annual Fair. This position reports to the Manager of Facility and Venue Operations and assists in managing the Site Clean-up team in the upkeep of site/building/washroom cleanliness, garbage/recycling bin distribution & collection, as well as pre-Fair and post-Fair set-up and take down.Why join our Team? Exhilarating and fun-loving cultureFlexible work environmentOpportunity for free or discounted tickets to shows, events, sports games, and much moreStaff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food StandsCompetitive compensation packageOpportunity to create lasting memories and friendships! What will you do this year?In your role as an Assistant Manager, Fair Site Clean-up, your primary accountabilities will be to: Develop and implement the department schedule for the Site Clean-up team (including fore people, sweepers and facility attendants) within posted budgets.Responsible for setting and monitoring staff work schedules in consideration of daily park traffic and weather changes.Responsible for assigning and deploying staff to pre-determined site clean areas based on Fair grounds cleaning zones.Assist with Fair group interview sessions and coordinate hiring, training and evaluate work performance of Fair time staff.Coordinate all pre and post-Fair activities, including meetings, training sessions, and Fair setup/ tear down.Develop and implement sign out program for Site Cleaning Equipment: Brooms, Dust Pans, Janitorial Carts, Tilt Trucks, Janitorial Keys, Radios etc.Develop and implement training video program for routine Site Clean activities: Changing Garbage, Sweeping, Mopping, Picking, Diversion Strategies etc.Ensure garbage collection educational packages for vendors are printed and distributed to all external vendors requiring garbage collection and ensure they have the adequate supplies.Ensure all department timesheets are completed and submitted on time.Maintain inventory levels at all stocking locations (Site Clean Compound, Coliseum, Forum, Roller land, Agrodome and Temporary Stock Locations) for all required supplies to ensure proper levels are always available.Maintain cleanliness of Site Clean compound and all equipment used by the team Daily.Assist with the development and maintenance of departmental policies and procedures regarding onsite Guest Services operations.Enforce PNE policies & procedures; coaching, performance managing and disciplining employees as required.Handle complaints from guests as it relates to Site Cleanup, and resolve complaints based on written and established guidelines – track all complaints in our complaint log.Maintain effective working relationships with superiors, other departments, subordinates and the public.Work with and support the “Binners Project” (waste sorting contractor) with any and all needs to keep the operation running smoothly.Working with the “Binners Project” to promote and execute sustainability of the PNE’s Fair; overseeing the contractors in diversion of sorting of waste that comes into site.Working with staff to deploy the PNE’s diversion stations/ totes across the site and document locations on our site map.Perform other related duties as required What else? Must have successful completion of Grade 12 combined with previous experience in customer service and/or operations within a related industry.Must have previous management/supervisory experience.Ability to function independently and under pressure and to manage various projects at the same time.Advanced experience and proficiency with computer applications such as Microsoft Office, particularly Microsoft Word and Excel.Knowledge of departmental Fair Polices and familiarity with Playland and the Fair is considered an asset.Must possess sufficient physical ability and stamina to spend extended hours walking and standing, often outdoors.Knowledge of the hazards and proper safety precautions for the clean-up of events.Strong commitment to guest services, and excellent interpersonal skills, perception and judgment for quickly resolving guests’ problems and disputes.Strong supervisory, communication, interpersonal and leadership skills.Strong planning, organizational, problem solving and administrative skills.Ability to foster effective working relationships with peers, subordinates, and the public.Must be available to work full time hours from July - September 15.Must be able to work evenings, weekends and extended hours/weeks as required. This position is an event driven position, and hours of work will vary accordingly.Successful candidates must undergo a Criminal Record Check. Who are you? OrganizedMethodicalProactiveSkillful communicatorCritical thinkerCommitted to striving for excellence  Where and when to APPLY?Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled. Additional InformationThe PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a seasonal contract position with a typical salary range of $22 - 25$ per hour.  The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures.  As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements. The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca. ....Read more...