Account Assistant Apprentice (Sadie Coles HQ Ltd)

Purpose of the job: The Trainee Accounts Assistant has daily purchase ledger responsibilities whilst providing wider support to the rest of the gallery through responding to payment queries and processing staff expenses.

Key Responsibilities include but not limited to:

Purchase Ledger:

First point of contact for internal and external queries to the Accounts Payable mailbox, dealing with these promptly and professionally Communicating with suppliers to request missing invoices or address payment queries Responsible for preparing and processing supplier payments in an efficient and timely manner, ensuring that all invoices have approval confirmed via email before being paid Posting invoices and credit notes to Sage and ensuring they’re coded correctly in the system Posting invoices to ArtLogic as required Reconciling supplier statements to purchase ledger
Assisting the Financial Controller with twice-monthly payment runs Responsible for processing staff expenses; Credit card statements, Soldo cards and PayPal expenses Reviewing expenses and preparing postings to Sage Liaising with staff members for missing receipts and inaccuracies Making and posting payments

General:

To work proactively with the rest of the department to provide cover where appropriate and support projects Support the rest of the department in facilitating annual audit requirements

As a member of SCHQ, a great deal of flexibility is required in terms of:

To job share where necessary i.e., holiday and sick cover Answering phones, taking and passing on messages

To work on special projects as requested by gallery staff, such as research.

Training Outcome:

The Accounts Assistant position is a supporting role within the Finance department, currently a small team of 3 full-time staff. There will be opportunities to shadow other members of the department to support career development.

Employer Description:
Sadie Coles HQ is a London-based contemporary art gallery representing around fifty established and emerging international artists. The gallery opened in London in 1997, with its inaugural exhibition – of new paintings by American painter John Currin – presented in parallel with an offsite show by British artist Sarah Lucas, The Law, at St John Street. This pairing established the international breadth of the gallery's programme, which it has since expanded upon over the past two decades. Since its inception, Sadie Coles HQ has operated from a variety of spaces, mounting numerous off-site projects throughout the city and abroad; most recently in Los Angeles and Mayfair in 2020 with a significant new video installation by Martine Syms titled Ugly Plymouths. The gallery regularly attends international art fairs with focused and group presentations, as well as participating in CONDO – a large-scale experimental and collaborative exchange between international galleries – with temporary exhibitions in both New York and Shanghai; hosting peer galleries annually. Over the past few years, Sadie Coles HQ has begun representing a significant number of new artists including Michele Abeles, Darren Bader, Alvaro Barrington, Alex Da Corte, Kati Heck, Yu Ji, Lawrence Lek, Helen Marten, Borna Sammak, Katja Seib, Ryan Sullivan, Martine Syms, and Jordan Wolfson. This is in addition to the continued representation of artists including John Currin, the Estate of Angus Fairhurst, Urs Fischer, Sarah Lucas, Ugo Rondinone, and Rudolf Stingel.

Working Hours :
Monday to Friday. Shifts to be confirmed.

Skills:
Communication skills,Excel, Word, Outlook